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Home My WebLink About139-20 RESOLUTIONof pAYE 4RkAN5PS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 139-20 File Number: 2020-0360 CRAFTON, TULL AND ASSOCIATES, INC. AMENDMENT NO. 1- 2019 TRANSPORTATION BOND PROGRAM: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH CRAFTON, TULL AND ASSOCIATES, INC. FOR THE RUPPLE ROAD EXTENSION PROJECT IN THE AMOUNT OF $9,500.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROGRAM WHEREAS, on July 16, 2019, the City Council passed Resolution 167-19 to approve a Contract with Crafton, Tull and Associates, Inc. for the design of Rupple Road; and WHEREAS, the contract did not include construction phase services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the Contract with Craft, Tull and Associates, Inc. for construction phase services related to the Rupple Road Project, in the amount of $9,500.00. A copy of Amendment No. 1 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas herby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 5/19/2020 Page 1 Printed on 5119120 Resolution. 139-20 File Number 2020-0360 Attest: ��t� I I I I rrrr�� 61 Y ox" •sG'% FAYETTEVILLE Kara Paxton, City Clerk TreasureP NS NGTONw�`��`�. Page 2 Printed on 5119120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File -� File Number: 2020-0360 Agenda Date: 5/19/2020 Version: 1 Status: Agenda Ready In Control: City Council Meeting Agenda Number: A 4 File Type: Resolution CRAFTON, TULL AND ASSOCIATES, INC. AMENDMENT NO. 1- 2019 TRANSPORTATION BOND PROGRAM: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH CRAFTON, TULL AND ASSOCIATES, INC. FOR THE RUPPLE ROAD EXTENSION PROJECT IN THE AMOUNT OF $9,500.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 TRANSPORTATION BOND PROGRAM WHEREAS, on July 16, 2019, the City Council passed Resolution 167-19 to approve a Contract with Crafton, Tull and Associates, Inc. for the design of Rupple Road; and WHEREAS, the contract did not include construction phase services. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to the Contract with Craft, Tull and Associates, Inc. for construction phase services related to the Rupple Road Project, in the amount of $9,500.00. A copy of Amendment No. 1 is attached to this Resolution and made a part hereof. Section 2: That the City Council of the City of Fayetteville, Arkansas herby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 511912020 Matt Casey Submitted By City of Fayetteville Staff Review Form 2020 0360 5/19/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/22/2020 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Approval of a contract amendment for construction phase services in the amount of $9,500 with Crafton, Tull and Associates, Inc. for the Rupple Rd. Extension (Tanyard to Weir) and approval of a budget adjustment 4602.860.7210-5860.02 Account Number 46020.7210.2000 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: 2019-00000610 2019-00000030 Budget Impact: 4602 - Street Projects (2019 Bonds) Fund Rupple Rd Extension - Tanyard to Weir Rd - North Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,307,340.00 $ 69,617.88 $ 1,237,722.12 $ 9,500.00 $ 9,500.00 I $ 1,237,722.12 Previous Ordinance or Resolution # Approval Date: V20180321 167 19 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 19, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer FROM: Matt Casey, Engineering Design Manager DATE: April 22, 2020 CITY COUNCIL MEMO SUBJECT: Approval of a contract amendment for construction phase services in the amount of $9,500 with Crafton, Tull and Associates, Inc. for the Rupple Rd. Extension (Tanyard to Weir) and approval of a budget adjustment. RECOMMENDATION: Staff recommends approval of a contract amendment for construction phase services in the amount of $9,500 with Crafton, Tull and Associates, Inc. for the Rupple Rd. Extension (Tanyard to Weir) and approval of a budget adjustment. BACKGROUND: On July 16, 2019, the City Council approved a contract with Crafton, Tull and Associates, Inc. for the design of Rupple Road. The project continues the roadway from the north end of the construction of Rupple Road that is part of the Magnolia Park Subdivision. The City has a cost share agreement with the developer of that subdivision for the construction through their development north of Tanyard Drive. The City's design contract with Crafton, Tull and Associates continues the roadway north from the development and connects to both portions of Weir Road to complete the Rupple Road connection from MLK Blvd. to Howard Nickel Drive. On April 7, 2020, the City Council awarded the construction contract to Emery Sapp and Sons, Inc. The contractor will begin construction by June of 2020. DISCUSSION: The approved contract with Crafton, Tull and Associates does not include construction phase services. Staff has worked with Crafton, Tull and Associates to develop a scope that will include support for the contractor and city staff as needed through the construction of this project In addition, they will provide as -built plans at the end of the job documenting any field changes made during construction. Crafton, Tull and Associates. has provided a fee in the amount of $9,500.00 for this additional work. The contract will be paid based on hourly rates for work completed, up to the total contract amount. BUDGET/STAFF IMPACT: The construction of the roadway improvements and this contract amendment are funded by the 2019 Transportation Bond Program. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Attachments: CTA Proposal Vicinity Map Ar Scale: 1" = 300' PROPOSED - DESIGN -- _ _—__----- _. AREA It i [ '1 &UEG ASS Puct �i E•: � � t a e 6 r 8 - PROJECT A + LOCATION i North Rupple Road North Rupple Road CD CD A10 4 t.} o a o .,, _ ... North Salem Road ♦ eu F O CL AMENDMENT NO. 1 TO OWNER -ENGINEER AGREEMENT Subject of Amendment: Additional Services 1. Background Data: a. Effective Date of OWNER -ENGINEER Agreement: 7/16/2019 b. OWNER: City of Fayetteville, Arkansas C. ENGINEER: Crafton. Tull & Associates, Inc. d. Project: Rupple Road Extension 2. Nature of Amendment ■ Additional Services to be performed by ENGINEER: • Construction phase support: provide on -call support to the City of Fayetteville as requested throughout the construction phase. May include site meetings and production of plan modifications. Does not include day to day construction observation/inspection. Fee based on 210 calendar day construction duration. • As -built survey: obtain field measurements for storm sewer and water appurtenances as required by the City of Fayetteville. • As -built drawings: Prepare and deliver modifications to the construction drawings based on field notes and as -built survey data of storm structures and at -grade water appurtenances. ■ Modifications to Payment to ENGINEER 3. Description of Modifications See Attachment I, "Modifications" OWNER and ENGINEER hereby agree to modify the above -referenced Agreement as set forth in this Amendment. All provisions of the Agreement not modified by this or previous Amendments remain in effect. The Effective Date of this Amendment is O 5 / 1 a / 9- OWNER: C B T Date Signed: 5 / ot / 3_0 EJCDC No. E-501 1999 Edition ENGINEER: CRAFTON, TULL & ASSOCIATES, INC. By: A Bill Burnett, P.E. Title: Vice President Date Signed: 4/14/20 Page I of 2 ATTACHMENT I MODIFICATIONS Additional Services to be performed by ENGINEER: 1. On -Call construction support 2. As-Built/Record Drawings Modifications to Payment to ENGINEER: The OWNER shall pay ENGINEER for the Additional Services set forth above an amount equal to the cumulative hours charged to the Project by each class of the ENGINEER's employees times Standard Hourly Rates for each applicable billing class for all services performed on the Project, plus Reimbursable Expenses charged at cost times a 1.15 multiplier and ENGINEER's consultants charged at cost times a 1.05 multiplier, if any consultants are included. Standard Hourly Rates shall be those shown in the attached Exhibit "B". The compensation for the Additional Services described herein is estimated to be $ 9,500 . Following is the total estimated distribution of compensation: Basic Services $ 110,400 Additional Services, Item 1 $ 6,000 Additional Services, Item 2 $ 3,500 Total Estimated Compensation $ 119,900 EJCDC No. E-501 1999 Edition Page 2 of 2 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2020 Requestor: Matt Casey BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a contract amendment for construction phase services in the amount of $9,500 with Crafton, Tull and Associates, Inc. for the Rupple Rd. Extension (Tanyard to Weir) and approval of a budget adjustment. Contract: 2019-00000030 RESOLUTION/ORDINANCE COUNCIL DATE: 5/19/2020 LEGISTAR FILE ID#: 2020-0360 xeAspYbnw-*- 412212020 10:10 AM Budget Director TYPE: JOURNAL #: Date D - (City Council) GLDATE: 5/19/2020 CHKD/POSTED: / TOTAL - - v.20200324 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4602.860.7210-5860.02 9,500 46020 7210.2000 EX Capital Prof Svcs - Engineering 4602.860.7999-5899.00 (9,500) 46020 7999 EX Unallocated - Budget H:\Budget Adjustments\2020_Budget\City Council\05-19-2020\BA 2020-0360 Rupple Rd. Extension Contract Amendment 1 of 1