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Home My WebLink About142-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 142-20 File Number: 2020-0385 WATERSHED CONSERVATION RESOURCE CENTER TASK ORDER NO. 5: A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH THE WATERSHED CONSERVATION RESOURCE CENTER IN THE AMOUNT OF $60,000.00 FOR STREAMBANK RESTORATION PROJECTS ON THE WHITE RIVER AND NIOKASKA CREEK, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $9,000.00 WHEREAS, on January 3, 2019, the City Council approved Ordinance No. 6141 waiving competitive bidding and approving a Memorandum of Understanding with the Watershed Conservation Resource Center for a tern of five years to establish a general framework of cooperation to seek funding, conduct stream restoration projects, and to work together on nonpoint source related issues. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Task Order No. 5 with the Watershed Conservation Resource Center in the amount of $60,000.00 for streambank restoration projects on the White River and Niokaska Creek, and further approves a project contingency in the amount of $9,000.00. PASSED and APPROVED on 5/19/2020 Page 1 Printed on 5119120 Resolution: 142-20 File Number 2020-0385 Attest: �� •' GAS Y 0' .G;,p YETTEVILLE Kara Paxton, City Clerk Treasufpr .,�'ZYGION11 Page 2 Printed on 5119120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 i \ Text File \ File Number: 2020-0385 Agenda Date: 5/19/2020 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 WATERSHED CONSERVATION RESOURCE CENTER TASK ORDER NO. 5: A RESOLUTION TO APPROVE TASK ORDER NO. 5 WITH THE WATERSHED CONSERVATION RESOURCE CENTER IN THE AMOUNT OF $60,000.00 FOR STREAMBANK RESTORATION PROJECTS ON THE WHITE RIVER AND NIOKASKA CREEK, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $9,000.00 WHEREAS, on January 3, 2019, the City Council approved Ordinance No. 6141 waiving competitive bidding and approving a Memorandum of Understanding with the Watershed Conservation Resource Center for a term of five years to establish a general framework of cooperation to seek funding, conduct stream restoration projects, and to work together on nonpoint source related issues. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign Task Order No. 5 with the Watershed Conservation Resource Center in the amount of $60,000.00 for streambank restoration projects on the White River and Niokaska Creek, and further approves a project contingency in the amount of $9,000.00. City of Fayetteville, Arkansas Page 1 Primed on 511912020 Tim Nyander Submitted By City of Fayetteville Staff Review Form 2020-0385 Legistar File ID 5/19/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 5/1/2020 Submitted Date Action Recommendation: WASTEWATER TREATMENT (730) Division / Department Staff recommends the approval of a maintenance agreement with the Watershed Conservation Resource Center (WCRC) for streambank restoration projects on the White River and Niokaska Creek in an amount not to exceed $60,000.00, and approval of a project contingency in the amount of $9,000.00. Budget Impact: 5400.730.5800-5818.00 Water and Sewer Account Number Fund 13018.1 Wastewater Treatment/Water Quality Improvements Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 914,641.00 $ 60,321.95 $ 854,319.05 $ 69,000.00 $ 785,319.05 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MAY 19, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: May 1, 2020 CITY COUNCIL MEMO SUBJECT: Annual Maintenance Task Order for Streambank Restoration RECOMMENDATION: Staff recommends the approval of a maintenance agreement with the Watershed Conservation Resource Center (WCRC) for streambank restoration projects on the White River and Niokaska Creek in an amount not to exceed $60,000.00, and approval of a project contingency in the amount of $9,000.00. BACKGROUND: The WCRC performed four riverbank restoration projects for the Utility. Two are located on the White River, one is located on Niokaska Creek, and one is located on the West Fork of the White River. DISCUSSION: The WCRC will perform ongoing maintenance on three of these sites, targeted to maintain and improve the long-term functionality of the riverbank restoration projects that were implemented utilizing Utilities Department funding. These services include two major components: (1) Riverbank restoration maintenance activities that help to create long-term stability: ✓ Minor hand repairs of structural components of the restoration ✓ Removal of unintended gravel deposition within the project site ✓ Repair of soil mattresses. (2) Vegetation Management: ✓ Irrigation of vegetation during summer months ✓ Removal of invasive vegetation ✓ Planting additional native plants to enhance vegetation density and increase riverbank roughness Repair of damage to the projects resulting from large infrequent flood events are generally not covered under this agreement and will be addressed under supplemental agreements. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The City also intends on removing the Pump Station Dam in the future. Pre -implementation planning and coordination will be required in order to develop a comprehensive plan for removing the dam and restoring the river both upstream and downstream of the dam. This agreement will provide funding to allow the WCRC to utilize their expertise to assist with the planning process, which include coordination and planning for backwater sediment sampling and developing a bid request package for biological sampling of the pre -restoration conditions above and below the dam site. BUDGET/STAFF IMPACT: Funds are available in the Wastewater Treatment/Water Quality Improvements account within the Water and Sewer Fund. Attachments: Task Order No. 5 THE CITY OF FAYETTEVILLE, ARKANSAS TASK ORDER NO. 5 VEGETATION AND CHANNEL STABILITY ESTABLISHMENT AT FAYETTEVILLE UTILITIES DEPARTMENT FUNDED STREAM AND RIVER RESTORATION PROJECT SITES STATE OF ARKANSAS COUNTY OF WASHINGTON This Task Order is written pursuant to the Memorandum of Understanding (MOU) as described in Ordinance No. 6141 executed on January 3, 2019- The referenced MOU pertains to stream restoration projects and associated services with the Watershed Conservation Resource Center (WCRC). This Task Order entered into and executed on the date indicated below the signature block by and between the City of Fayetteville (City) and WCRC sets forth the project description, schedule and associated fees for services related to maintaining and tending to stream and river restoration projects that were implemented using a combination of Utilities Department and grant -based funds and provide assistance for planning future restoration projects. Section I - Project Description This project consists of ongoing maintenance of two riverbank restorations and one stream restoration whose original implementation was funded, in -part, with the City's Utilities Department or the site provides protection of critical civil infrastructure. This Task Order will establish a framework to provide continued project establishment funds to support the work performed on riverbanks on the White River at the Noland Wastewater Treatment Plant and a former bio-solids application site. A restoration site at Sweetbriar Park that protects a high-pressure main and park property from erosion will also be maintained through this task order. To date, implementation of the two projects on the White River have resulted in the prevention of 34,000 lb of Total Phosphorus from entering the regions drinking water supply source. Establishing and fostering a high -density riparian zone consisting of native vegetation is critical in creating riverbank restoration projects that will, upon maturity of the vegetation, be able to withstand the power of future flood events. Also, minor repairs need to be occasionally conducted to prevent cumulative degradation of the restoration projects. This agreement will provide funding to the WCRC to conduct activities that help to continue to establish healthy, native vegetation and riverbank stability in order to protect the investment that the City has made to improve water quality, habitat, and recreational value of these sites. The City also intends on removing the Pump Station Dam in the future. Pre - implementation planning and coordination will be required in order to develop a comprehensive plan for removing the dam and restoring the river both upstream and downstream of the dam. This agreement will provide funding to allow the WCRC to utilize their expertise to assist with the planning process. Section II - Project Timeframe The WCRC will conduct the work from May 20, 2020 to May 19, 2021. THE CITY OF FAYETTEVILLE, ARKANSAS Section III - Scope of Services The WCRC will perform services to maintain and improve the long-term functionality of the riverbank restoration projects on the White River that were implemented utilizing Utilities Department Funding. These services include two major components: 1) maintenance activities that help to create long-term stability and 2) vegetation management. Riverbank restoration maintenance activities include but will not be limited to a) minor hand repairs of structural components of the restoration b) removal of unintended gravel deposition within the project site and c) repair of soil mattresses. Vegetation management activities include but are not limited to a) irrigation of vegetation during summer months b) removal of invasive vegetation and c) planting additional native plants to enhance vegetation density and increase riverbank roughness. These funds are intended to cover costs associated with minor and routine maintenance of the sites. Repair of damage to the projects resulting from large infrequent flood events are generally not covered under this agreement and will be addressed under supplemental agreements. But, if necessary, these funds can be used towards major repairs. In addition to the activities listed above, this task order also allows the WCRC to provide professional services related to planning and assistance in executing various tasks associated with the Pump Station Dam removal pre -implementation phase of work. Example activities include coordination and planning for backwater sediment sampling and developing a bid request package for biological sampling of the pre - restoration conditions above and below the dam site. Section IV - Fees and Payments WCRC will perform the above -referenced Scope of Services amounts not to exceed $60,000. Section V - Memorandum of Understanding in Effect Except as amended specifically herein, the Memorandum of Understanding Fayetteville shall remain in full force as originally approved. IN WITNESS WHEREOF, the parties hereto have caused this TASK ORDER to be duly executed as of the date and year first herein written. FOR THkCITY qF F�YETTfVILLE LaWAaW..tid Jordan Date: G . Y Attest: Z1121= FAYETTEVILLE : Kara Paxton, City Clerk NGTON0,G� FOR W TERSHED CONSERVATION RESOUCE CENTER By: Attest: Sandi Formica Date: nR Ai 1 2y�p Tim Nyander Submitted By WATERSHED CONSERVATION RESOURCE CENTER CHANGE ORDER NO. 1 TASK ORDER NO. S City of Fayetteville Staff Review Form 2021-0763 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 9/29/2021 WASTEWATER TREATMENT (730) Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order No. 1 to Task Order No. 5 with the Watershed Conservation Resource Center to extend the contract term until March 31, 2022. Budget Impact: N/A Account Number N/A Project Number N/A Fund N/A Project Title Budgeted Item? No Current Budget Funds Obligated Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20210527 Purchase Order Number: Previous Ordinance or Resolution # 142-20 Change Order Number: Approval Date: 10/4/21 Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: September 29, 2021 STAFF MEMO SUBJECT: Watershed Conservation Resource Center — Change Order No. 1 to Task Order No. 5 RECOMMENDATION: Staff recommends approval of Change Order No. 1 to Task Order No. 5 with the Watershed Conservation Resource Center to extend the contract term until March 31, 2022. BACKGROUND: Task Order No. 5 was approved on May 19, 2020 by Resolution 142-20 for streambank restoration projects on the White River and Niokaska Creek. The expiration date of Task Order No. 5 was May 19, 2021. DISCUSSION: The Watershed Conservation Resource Center (WCRC) was not able to complete the work by this timeframe because the weather conditions and a high White River stage level prevented the work from being done at this time. Staff requests approval of a contract change order to extend the contract term until March 31, 2022. This will allow WCRC to accomplish the contract work for Task Order No. 5. BUDGET/STAFF IMPACT: No budget impact for the contract term extension. Attachments: Change Order No. 1 to Task Order No. 5 Resolution 142-20 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CHANGE ORDER NO. I TO TASK ORDER NO. 5 WHEREAS, on May 19, 2020, as authorized by Resolution No. 142-20, the City of Fayetteville ("City") and Watershed Conservation Resource Center ("WCRC") entered Task Order No. 5 for streambank restoration projects on the White River and Niokaska Creek; and WHEREAS, Task Order No. 5 provides that the work will be conducted from May 20, 2020 to May 19, 2021 and the associated purchase order has an expiration date to match the contract; and WHEREAS, weather conditions and a high White River stage level prevented WCRC from completing the project by the end of the contract term; and WHEREAS, WCRC has informed the City that the work will be completed by March 31, 2022. NOW, THEREFORE, BE IT KNOWN TO ALL: That the City and WCRC, on this day of , 2021, hereby agree to modify Section II — Project Timeframe of Task Order No. 5 and extend the completion date of the project to March 31, 2022. No additional costs are associated with this Change Order. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representative effective the date set forth herein above. WATERSHED CONSERVATION RESOURCE CENTER By: Sandi Formica, Executive Director CITY OF FAYETTYAqLLE, ARKANSAS ayor ATTEST: K By: Kara Paxton, Ci C e" Leasure r*ti . FAYcT7'tVILLE G ,ON"�, ```�� Date: J e pt S, �-, Z-0 Z I Date: /0 ^ "—/— 21 Date: 10 CHANGE ORDER NO.2 TO TASK ORDER NO.5 WITH WATERSHED CONSERVATION RESOURCE CENTER City of Fayetteville Staff Review Form 2022-1074 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 11/16/2022 WASTEWATER TREATMENT(730) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of Change Order No. 2 to Task Order No. 5 with the Watershed Conservation Resource Center to extend the contract term until March 31, 2023. Budget Impact: N/A N/A Account Number Fund N/A N/A Project Number Budgeted hem? No Does item have a cost? No Budget Adjustment Attached? No Project Title Current Budget $ Funds Obligated $ Current Balance Item Cost $ Budget Adjustment $ Remaining Budget V 0210527 Purchase Order Number: Previous Ordinance or Resolution v 142-20 Change Order Number: Approval Date: 11/17/2022 Original Contract Number: Comments: