HomeMy WebLinkAbout137-20 RESOLUTIONOF F AY F r,
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 137-20
File Number: 2020-0342
ARKANSAS DEPARTMENT OF AERONAUTICS GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $183,494.74 FOR REIMBURSEMENT OF
THE CITY'S 10% SHARE OF A 90-10 FEDERAL AVIATION ADMINISTRATION GRANT
ASSOCIATED WITH THE DRAKE FIELD TAXIWAY B WIDENING AND REHABILITATION
PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the
acceptance of a grant from Arkansas Department of Aeronautics in the amount of $183,494.74 for
reimbursement of the City's 10% share of a 90-10 Federal Aviation Administration grant associated with the
Drake Field Taxiway B Widening and Rehabilitation Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 5/19/2020
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i City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2020-0342
Agenda Date: 5/19/2020 Version: 1 Status: Agenda Ready
In Control: City Council Meetinq File Type: Resolution
Agenda Number: A 2
ARKANSAS DEPARTMENT OF AERONAUTICS GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A GRANT FROM THE ARKANSAS
DEPARTMENT OF AERONAUTICS IN THE AMOUNT OF $183,494.74 FOR REIMBURSEMENT
OF THE CITY'S 10% SHARE OF A 90-10 FEDERAL AVIATION ADMINISTRATION GRANT
ASSOCIATED WITH THE DRAKE FIELD TAXIWAY B WIDENING AND REHABILITATION
PROJECT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of a
grant from Arkansas Department of Aeronautics in the amount of $183,494.74 for reimbursement of the City's
10% share of a 90-10 Federal Aviation Administration grant associated with the Drake Field Taxiway B
Widening and Rehabilitation Project.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 5/19/2020
Summer Fallen
Submitted By
City of Fayetteville Staff Review Form
2020-0342
Legistar File ID
5/19/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
4/16/2020 AIRPORT SERVICES (760)
Submitted Date Division / Department
Action Recommendation:
Staff requests approval for the Aviation Division to accept Grant #3873-20 from the Arkansas Department of
Aeronautics (ADA) in the amount of $183,494.74 for reimbursement of the City's 10% share of a 90-10 Federal
Aviation Administration (FAA) grant that was used for construction associated with the Taxiway B Widening and
Rehabilitation project at Fayetteville — Drake Field Airport. Staff also requests approval of a budget adjustment.
Budget Impact:
5550.760.3960-4302.00 (State Grants) Airport
Account Number
31704.2018.1
Project Number
Budgeted Item? NA
Does item have a cost? NA
Budget Adjustment Attached? Yes
Fund
Taxiway B Widening & Rehab-Const
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ -
$ 183,495.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 185-18 and 230-18
Change Order Number:
Original Contract Number: 2018-00000046
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Lioneld Jordan, Mayor
Fayetteville City Council
THRU: Susan Norton, Chief of Staff
FROM: Summer Fallen, Airport Services Manager
DATE: April 16, 2020
CITY COUNCIL MEMO
SUBJECT: Taxiway B Widening and Rehabilitation — Arkansas Department of
Aeronautics Grant Acceptance for Grant #3873-20
RECOMMENDATION:
Staff requests approval for the Aviation Division to accept Grant # 3873-20 from the Arkansas Department
of Aeronautics (ADA) in the amount of $183,494.74 for reimbursement of the City's 10% share of a 90-10
Federal Aviation Administration (FAA) grant that was used for construction associated with the Taxiway B
Widening and Rehabilitation project at Fayetteville — Drake Field Airport. Staff also requests approval of a
budget adjustment.
BACKGROUND:
The airport currently has charter flights that operate at the airfield with a Boeing 737-800 and Boeing 757-
200 aircraft. These aircraft cannot taxi from the terminal apron to the Runway 16 threshold without crossing
the runway due to current width of Taxiway B north of Taxiway D. In addition, these aircraft cannot taxi to
the Runway 34 threshold without utilizing judgmental oversteering to maneuver the final turn on the south
end of Taxiway B. In an effort to provide adequate taxiway width to promote safe taxiing operations for the
large charter aircraft, the airport included a taxiway widening project in their FAA Capital Improvements
Plan (CIP). In addition to the widening of the taxiway, the rehabilitation of pavement adjacent to all taxiway
widened as part of the project will also be included. This project was approved at the August 21, 2018 City
Council Meeting.
DISCUSSION:
As approved during the City Council meeting on August 21, the Aviation Division submitted two grant
applications to the FAA for the taxiway rehabilitation. Based upon their available funds, the FAA issued the
City of Fayetteville a grant offer for $1,652,878.00. The grant offer was executed by the City on September
14, 2018. On November 9, 2018, Council approved the execution of the construction contract with
Benchmark Construction of NWA, Inc.
Construction on the project was substantial completed on July 31, 2019. Final payment was made to the
Contractor on March 13, 2020. With the work associated with the FAA grant complete, a grant application
was submitted to the ADA for the 10% reimbursement of the City's share of the 90-10 FAA grant and
received on April 15th, 2020. A breakdown of the final project funding is included below.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Taxiway B Widening and Rehabilitation — Final Project Funding
Administration: $3,750.00
Engineering Services: $14,300.00
Project Inspection Services: $133,200.00
Construction: $1,693,952.74
TOTAL: $1,845,202.74
Attachments:
Staff Review Form
City Council Memo
ADA Grant Acceptance Letter
Resolution 185-18
Resolution 230-18
Budget Adjustment
Mailing Address:
113 W. Mountain Street
Fayetteville, AR 72701
FAA:
$1,651,448.00
ADA:
$183,494.74
City:
$10,260.00
TOTAL:
$1,845,202.74
www.fayetteville-ar.gov
STATE OF ARKANSAS
DEPARTMENT OF AERONAUTICS -
r Little Rock National .Airport - 1315 Crisp Drive - IFan_ar 8 0
o Little Rock. Arkansas 72202-4A02
Telephone: (501) 376-6781 - Fax: (501) 3-9 0820
ASA HtiTCHINSON April 15, 2020 JERRY CHISM
GOVERNOR DIRECTOR
CONINIISSIONERS
FAYETTEVILLE—DRAKE FIELD
ATTN: The Honorable Lioneld Jordan
Dr. Richard L. Dawe
Mayor of Fayetteville
Melbourne
113 W. Mountain St.
Michael Hutchins
Fayetteville, AR 72701
De Valls Bluff
mayor(cOayetteville-ar.poy
Edward R. Sanders
Hot Springs
Dear Mayor Jordan:
Lloyd Wofford
Jonesboro
During the April 15. 2020 meeting of the Arkansas Aeronautics Commission, a 10%
Will Dawson
Clinton
AIP Grant Request was approved for Fayetteville- Field. The request
q pP Y q approved
provides funding in the amount of $183,494.74 to widen and rehabilitate Taxiway "B".
Samuel Jackson
Blytheville
This grant has been assigned Grant #3873-20 for identification purposes. When
James "Jay' Brain
Rogers
corresponding with our office regarding this project, please be sure to use this number.
Contact us immediately if you will not be able to complete the project for amount
approved. The Commission will not be responsible for any additional project costs
unless this Agency has received notification in advance.
The Commission has asked that we call your attention to Page Three (3) of your
Application for State Airport Aid. This project should be started immediately and
completed within one year. To avoid cancellation of the grant, notify us if
circumstances beyond your control prevent completion within the allotted time.
Payment of this grant will be made upon completion of your project. Please remember
that grant funds are contingent upon the Division's appropriation for the fiscal year.
Request payment of this grant in writing and include your documentation for the
project at that time.
Sincerely,
JJe'
cc: Stet dnator Greg Leding; State Representative Denise Garner
Airport Services Manager Summer Fallen
JC:kg
Director
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 185-18
File Number: 2018-0419
TAXIWAY B REHAB GRANT APPLICATIONS:
A RESOLUTION TO AUTHORIZE APPLICATIONS FOR TWO FEDERAL AVIATION
ADMINISTRATION 90/10 GRANTS FOR COMPLETION OF CONSTRUCTION PHASE SERVICES
AND PROJECT CLOSEOUT ASSOCIATED WITH THE TAXIWAY B WIDENING AND
REHABILITATION PROJECT IN THE ALTERNATIVE AMOUNTS OF $2,072,169.00 AND
$1,652,878.00, AND TO AUTHORIZE MAYOR JORDAN TO EXECUTE THE GRANT AGREEMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to submit applications for two Federal Aviation Administration 90/10 Grants for completion of construction
phase services and project closeout associated with the Taxiway B Widening and Rehabilitation Project the
alternative amounts of $2,072,169.00, based on the full project cost, and $1,652,878.00, based on the full
project cost with deductive alternates, and further authorizes Mayor Jordan to execute the grant agreement
when received.
PASSED and APPROVED on 8/21/2018
Attest:
E. Smith, City Clerk T
Page 1 Printed on 8122118
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 230-18
File Number: 2018-0597
BID #18-43 BENCHMARK CONSTRUCTION OF NWA, INC.:
A RESOLUTION TO AWARD BID #18-43 AND AUTHORIZE A CONTRACT WITH BENCHMARK
CONSTRUCTION OF NWA, INC. FOR CONSTRUCTION OF THE TAXIWAY B WIDENING AND
REHABILITATION PROJECT, TO APPROVE CHANGE ORDER NO. I TO THE CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. TO REFLECT THE REMOVAL OF THE
DEDUCTIVE ALTERNATIVE FROM THE CONTRACT AND REDUCE THE TOTAL CONTRACT
COST TO $1,694,292.00, TO AUTHORIZE TASK ORDER NO. I WITH GARVER, LLC IN THE
AMOUNT OF $ 147,500.00 FOR CONSTRUCTION ADMINISTRATION, CONSTRUCTION
OBSERVATION, MATERIALS TESTING, AND CLOSEOUT SERVICES, AND TO APPROVE A
BUDGET ADJUSTMENT RECOGNIZING FEDERAL AVIATION ADMINISTRATION 90/10 GRANT
FUNDS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #18-43 and
authorizes Mayor Jordan to sign a contract with Benchmark Construction of NWA, Inc. for construction of
the Taxiway B Widening and Rehabilitation Project at Drake Field.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Change Order No. 1 to the contract with Benchmark Construction of NWA, Inc. to reflect removal
of the deductive alternative from the contract and reduce the total contract cost to $1,694,292,00.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Task Order No. 11 with Garver, LLC in the amount of $147,500.00 for construction administration,
construction observation, materials testing, and closeout services for the Taxiway B
Page 1 Printed on 1119118
Resolution: 230-18
File Number: 2018-0597
Widening and Rehabilitation Project.
Section 4: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 11/8/2018
Attest:
Sondra E. Smith, City Clerk TWM Nq�
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Page 2 Primed on 11/9/18
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
AIRPORT SERVICES (760)
2020 /Org2
Requestor: Dee McCoy
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Staff requests approval for the Aviation Division to accept a grant #3873-20 from Arkansas Department of Aeronautics
(ADA) in the amount of $183,494.74 for reimbursement of the City's 10% share of a 90-10 Federal Aviation
Administration (FAA) grant that was used for construction associated with the Taxiway B Widening and Rehabilitation
project at Fayetteville — Drake Field Airport. Since the expense budget was already recognized this revenue
adjustment will reduce the amount coming from Airport reserves.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
5/19/2020
2020-0342
KeAvi,w Spv'&nW-r
411712020 2:04 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
D - (City Council)
TOTAL - _ v.20200324
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5550.760.3940-4999.99 (183,495) RE Use Fund Balance - Current
5550.760.3960-4302.00 183,495 31704 2018.1 RE State Grants - Capital
HABudget Adjustments\2020_Budget\City Council\05-05-2020\BA 2020-0342 Accept ADA Grant Taxiway B Widening.xlsm 1 of 1