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Home My WebLink About2020-04-28 - Agendas - ArchiveCouncil Member Sonia Gutierrez Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas City Council Meeting April 28, 2020 Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 A Special meeting of the Fayetteville City Council was held on April 28, 2020 at 4:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: None City Council Meeting Presentations, Reports, and Discussion Items: None Agenda Additions: None A. New Business: 1. CARES Act Supplemental Funding - COVID-19 Pandemic: A resolution to approve a budget adjustment in the total amount of $436,285.00 recognizing and appropriating CARES Act Supplemental Funding for Community Development Block Grant programs related to the COVID-19 pandemic. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov Announcements: City Council Agenda Session Presentations: None City Council Tour: None Adjournment: 4:42 p.m. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov Special City Council Meeting: Apri128, 2020 Adjourn: q -, q D--PW Subject: Roll Gutierrez Marsh Kinion Petty Scroggin ✓ Bunch Turk Smith f Mayor Jordan Subject: Motion To: Motion By: Seconded: Gutierrez Marsh Kinion Petty Scroggin Bunch Turk Smith Mayor Jordan Special City Council Meeting: April 28, 2020 Subject: Cares Act Supplemental Funding - COVID-19 Pandemic 2020-0365 Motion To: Motion By: JtCA- Seconded: New Business A.1 Gutierrez Marsh Kinion f Petty Scroggin Bunch Turk Smith Mayor Jordan M Subject: Motion To: Motion By: Seconded: Gutierrez Marsh Kinion Petty Scroggin Bunch Turk Smith Mayor Jordan DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan THRU: Kara Paxton, City Clerk FROM: Kit Williams, City Attorney DATE: April 29, 2020 Kit Williams City Attorney Blake Pennington Assistant City Attorney Jodi Batker Paralegal RE: The Resolution prepared by the City Attorney's Office and passed at the Special City Council meeting of April 28, 2020 1. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $436,285.00 RECOGNIZING AND APPROPRIATING CARES ACT SUPPLEMENTAL FUNDING FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS RELATED TO THE COVID-19 PANDEMIC Additional Information Submitted to City Clerk's Office on 04/28/2020 CITY OF FAYETTEVILLE ARKANSAS Community Resources Division Community Development Block Grant CDBG-CV Amendment Public Comment (4/21 /2020 - 04/24/2020) Following are the public comments received between 4/21/20 and 4/24/20 for the CDBG-CV Amendment (CARES Act). [comments from 4/13 — 4/20 were provided previously] Take the money! Every cent of it. I am pleased to learn that the City of Fayetteville will benefit from the CARES Act through the CDBG program. These funds can make a big difference in the lives of our neighbors that are experiencing homelessness. As the City is determining how these dollars might be spent I want to recommend some areas of most concern. 1. Quarantine/Isolation Space for any person experiencing homelessness that is awaiting test results and or is confirmed positive for COVID-19. It is preferred that these funds be used to acquire hotel rooms for this purpose. If the hotel solution is not available these funds could be used to set up a site for this purpose. The initial set up could possibly require cots, portable showers, bathrooms, pipe and drapes, utilities, and additional staff to monitor. 2. Rental/Mortgage assistance that would serve three purposes. The first is to house persons experiencing homelessness and the second is a prevention measure for those who are currently housed but may be at risk of losing it due to the economic ramifications of COVID-19. And thirdly assistance for those who fall between the income gap of ESG and Catalyst funds. 3. Transportation needs. There is a big gap in transportation with Razorback on limited routes. Possibly adding evening routes so folks who work in the evenings can get to their place of employment. 4. Assistance with filling prescriptions. 5. Outreach for people camping so they can shelter in place ? with the rainy season upon us tents, blankets, sleeping bags, and hand sanitizer are needed. 6. Childcare assistance for those who are working 11Page I WA CITY OF FAYETTEVILLE ARKANSAS I believe these funds will provide much -needed assistance to many residents who have been impacted by the COVID19 virus. I am sending this email in response to the recent funding that will be distributed to the city of Fayetteville. I believe the funding should be distributed in the ways below, as these ways will help the community that is being impacted by the pandemic, Covid- 19. This pandemic proves to be the most urgent threat to the health, livelihood, and lives of the residents of this country and the Northwest Arkansas community. Any and all funding that is being given to the community at this time should go towards the issues surrounding the pandemic. I appreciate the opportunity as a citizen of Fayetteville, AR to express my concern. -200,000k- rental and utility assistance -100,000k-for unsheltered homeless -136,000k-health services Thank you for requesting public comment regarding the intended use of the CDBG-CV emergency funds. As reflected in our discussions with the Local Foods Policy Council, Fayetteville City Council, and the Mayor's #GrowFayetteville proclamation, please consider this email as a formal comment in support of using the CDBG-CV funds to support and strengthen our local food services system in Fayetteville. Furthermore, please also convene a formal rapid response task force comprised of City staff and community frontline leaders to review any potential sub -applications for these funds. 2 1 P a g e I WA CITY OF FAYETTEVILLE ARKANSAS Thank you for attending the city council meeting and sharing your knowledge about the CDBG CARES Act Funding. Your answers to our questions were enlightening. As the chair of the #GrowFayetteville Food Resiliency Task Force and the Executive Director of Tri Cycle Farms I would like to formally request as my public comments that we place food resiliency as a top priority funding category on an equal standing with the other priorities listed in your request for comments. My colleagues on the task force are innovative professionals. I am certain this will result in positive impacts to the most vulnerable Fayetteville populations affected by the COVID19 Pandemic and the subsequent economic system collapse. Mayor Jordan placed his stamp of approval in our task force by assigning city staff and organization to this endeavor. His public proclamation prioritizing our #GrowFayetteville goals was just one of the first steps. The task force was founded when leaders of this community began to express our concerns about the inevitable food insecurity that our expanded vulnerable community will face in the coming months. If we act now we can reduce the effect on our neighbors. Just like the curve of COVID19 we need to get ahead of it and on top of it. While safe food distribution, garden education and childhood nutrition are just a few of the food topics in process with the Food Resiliency Task Force, these issues are in fact some of the most pressing considering the growing season is directly in front of us. CDBG CARES Act Funding should be allocated to support small businesses and organizations that present collaborative grant proposals with clear goals and objectives that result in fresh local food, prepared meals and empowering fruit and vegetable gardens as deliverables to mitigate the impending food insecurities. Support of small businesses and organizations related to food distribution are detailed in the CARES Act Funding document as legitimate priorities. My hope, Yolanda, is that you and your committee will also see that part of these funds should be considered for sustainable food access. I believe this will make an immediate and a generational impact on the children and families of Fayetteville. 3 1 P a g e City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Final Agenda Tuesday, April 28, 2020 4:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member Sarah Marsh Ward 1 Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Kyle Smith Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Special Meeting Final Agenda April 28, 2020 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items Agenda Additions A. New Business A. 1 2020-0365 CARES ACT SUPPLEMENTAL FUNDING - COVID-19 PANDEMIC: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $436,285.00 RECOGNIZING AND APPROPRIATING CARES ACT SUPPLEMENTAL FUNDING FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS RELATED TO THE COVID-19 PANDEMIC B. City Council Agenda Session Presentations C. City Council Tour D. Announcements E. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 2 Printed on 412812020 City Council Special Meeting Final Agenda April 28, 2020 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the City Council. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the City Council member and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to a City Council member or city staff City of Fayetteville, Arkansas Page 3 Printed on 412812020 City Council Special Meeting Final Agenda April 28, 2020 member except through the Mayor. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72-hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 4 Printed on 412812020 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Text File File Number: 2020-0365 Agenda Date: 4/28/2020 Version: 1 Status: Agenda Ready In Control: City Council Special Meeting File Type: Resolution Agenda Number: A. 1 CARES ACT SUPPLEMENTAL FUNDING - COVID-19 PANDEMIC: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF $436,285.00 RECOGNIZING AND APPROPRIATING CARES ACT SUPPLEMENTAL FUNDING FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS RELATED TO THE COVID-19 PANDEMIC BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the total amount of $436,285.00 recognizing CDBG-CV Supplemental Funding pursuant to the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) and appropriating the funds to assist low/moderate income residents and residents experiencing homelessness with needs related to the COVID-19 pandemic as follows: Rental/Utility/Supplies Assistance $200,000.00 Unsheltered Homeless Assistance $100,000.00 Health Services $136,285.00 City of Fayetteville, Arkansas Page 1 Printed on 412812020 Yolanda Fields Submitted By City of Fayetteville Staff Review Form 2020-0365 Legistar File ID 4/28/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 4/23/2020 COMMUNITY RESOURCES (642) Submitted Date Division / Department Action Recommendation: Staff recommends the approval of a budget adjustment to budget CDBG-CV Supplemental Funding in the amount of $436,285. See Below Account Number NA Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: 2180.642.4940-5390.71 $200,000 2180.642.4970-5390.00 $236,285 Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget CDBG Fund NA Project Title R Previous Ordinance or Resolution # Approval Date: 436,285.00 V20160321 CITY OF FAYETTEVI LLE ARKANSAS MEETING OF APRIL 28, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Yolanda Fields, Comm i e ou es Director DATE: April 23, 2020 CITY COUNCIL MEMO SUBJECT: Staff Recommends Approval of a Budget Adjustment to Budget CDBG-CV Supplemental Funding. RECOMMENDATION: Staff recommends the approval of a budget adjustment to budget CDBG-CV Supplemental Funding in the amount of $436,285. BACKGROUND: The CARES Act enacted in response to COVID-19 included supplemental CDBG funding which is called CDBG-CV. City Council authorized a CDBG-CV amendment to the 2019 Action Plan on April 21, 2020 in the amount of $436,285. Rental/Utility/Supplies Assistance — provide rental/utility/supplies assistance to low/moderate income residents of the City of Fayetteville that have been affected by COVID-19. This will be an internal program to assist individuals and families that were maintaining a living situation and are now at risk of losing their housing or being unable to pay for their utility needs due to the economic situation. City staff has the capacity to provide the administration of this program and case management if needed. No administration costs will be pulled from this funding, it will all be utilized for assistance to those in need. ($200,000) Funding for non -profits and churches providing direct services to those in need: Unsheltered Homeless Assistance — provide assistance to unsheltered homeless individuals in the City of Fayetteville with isolation/quarantine services/needs/supplies as a result of COVID- 19. ($100,000) Health Services — provide funding for health services/needs/supplies resulting from COVID-19 to assist low/moderate income residents of the City of Fayetteville. ($136,285) The notice of available funding will be out this week with a due date of May 8. Normal CDBG funding procedure will be followed as required by HUD. The 2019 CDBG plan amendment and the programs/projects will be submitted to HUD for their approval. If proposed amendment and funding plan is approved - HUD will forward a grant agreement to the City. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: The CDBG-CV funding will be used to respond to COVD-19. BUDGET/STAFF IMPACT: Increase of $200,000 in CDBG Projects — CDBG CV Housing Project Increase of $236,285 in CDBG Projects — Undesignated Attachments: Budget Adjustment City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 COMMUNITY RESOURCES (642) 2020 Requestor: Yolanda Fields BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Budget CDBG-CV supplemental funding in the amount of $436,285. COUNCIL DATE: LEGISTAR FILE ID#: 4/28/2020 2020-0365 HoRy 3lac� 4/24/2020 11:31 AM Budget Director TYPE: JOURNAL #: Date RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: TOTAL Account Number 436,285 436,285 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20200324 Account Name 2180.642.4940-5390.71 200,000 - EX CDBG Projects - CDBG-CV Housing Project 2180.642.4970-5390.00 2180.642.4930-4320.00 236,285 - - 436,285 EX RE CDBG Projects - Undesignated Grant Funding CDBG H:\Budget Adjustments\2020_Budget\City Council\04-28-2020 SPECIAL MEETING\BA 2020-0365 CDBG-CV 1 of 1 Additional Information Submitted to City Clerk's Office on 04/28/2020 CITY OF FAYETTEVILLE ARKANSAS Community Resources Division Community Development Block Grant CDBG-CV Amendment Public Comment (4/21 /2020 - 04/24/2020) Following are the public comments received between 4/21/20 and 4/24/20 for the CDBG-CV Amendment (CARES Act). [comments from 4/13 — 4/20 were provided previously] Take the money! Every cent of it. I am pleased to learn that the City of Fayetteville will benefit from the CARES Act through the CDBG program. These funds can make a big difference in the lives of our neighbors that are experiencing homelessness. As the City is determining how these dollars might be spent I want to recommend some areas of most concern. 1. Quarantine/Isolation Space for any person experiencing homelessness that is awaiting test results and or is confirmed positive for COVID-19. It is preferred that these funds be used to acquire hotel rooms for this purpose. If the hotel solution is not available these funds could be used to set up a site for this purpose. The initial set up could possibly require cots, portable showers, bathrooms, pipe and drapes, utilities, and additional staff to monitor. 2. Rental/Mortgage assistance that would serve three purposes. The first is to house persons experiencing homelessness and the second is a prevention measure for those who are currently housed but may be at risk of losing it due to the economic ramifications of COVID-19. And thirdly assistance for those who fall between the income gap of ESG and Catalyst funds. 3. Transportation needs. There is a big gap in transportation with Razorback on limited routes. Possibly adding evening routes so folks who work in the evenings can get to their place of employment. 4. Assistance with filling prescriptions. 5. Outreach for people camping so they can shelter in place ? with the rainy season upon us tents, blankets, sleeping bags, and hand sanitizer are needed. 6. Childcare assistance for those who are working 11Page I WA CITY OF FAYETTEVILLE ARKANSAS I believe these funds will provide much -needed assistance to many residents who have been impacted by the COVID19 virus. I am sending this email in response to the recent funding that will be distributed to the city of Fayetteville. I believe the funding should be distributed in the ways below, as these ways will help the community that is being impacted by the pandemic, Covid- 19. This pandemic proves to be the most urgent threat to the health, livelihood, and lives of the residents of this country and the Northwest Arkansas community. Any and all funding that is being given to the community at this time should go towards the issues surrounding the pandemic. I appreciate the opportunity as a citizen of Fayetteville, AR to express my concern. -200,000k- rental and utility assistance -100,000k-for unsheltered homeless -136,000k-health services Thank you for requesting public comment regarding the intended use of the CDBG-CV emergency funds. As reflected in our discussions with the Local Foods Policy Council, Fayetteville City Council, and the Mayor's #GrowFayetteville proclamation, please consider this email as a formal comment in support of using the CDBG-CV funds to support and strengthen our local food services system in Fayetteville. Furthermore, please also convene a formal rapid response task force comprised of City staff and community frontline leaders to review any potential sub -applications for these funds. 2 1 P a g e I WA CITY OF FAYETTEVILLE ARKANSAS Thank you for attending the city council meeting and sharing your knowledge about the CDBG CARES Act Funding. Your answers to our questions were enlightening. As the chair of the #GrowFayetteville Food Resiliency Task Force and the Executive Director of Tri Cycle Farms I would like to formally request as my public comments that we place food resiliency as a top priority funding category on an equal standing with the other priorities listed in your request for comments. My colleagues on the task force are innovative professionals. I am certain this will result in positive impacts to the most vulnerable Fayetteville populations affected by the COVID19 Pandemic and the subsequent economic system collapse. Mayor Jordan placed his stamp of approval in our task force by assigning city staff and organization to this endeavor. His public proclamation prioritizing our #GrowFayetteville goals was just one of the first steps. The task force was founded when leaders of this community began to express our concerns about the inevitable food insecurity that our expanded vulnerable community will face in the coming months. If we act now we can reduce the effect on our neighbors. Just like the curve of COVID19 we need to get ahead of it and on top of it. While safe food distribution, garden education and childhood nutrition are just a few of the food topics in process with the Food Resiliency Task Force, these issues are in fact some of the most pressing considering the growing season is directly in front of us. CDBG CARES Act Funding should be allocated to support small businesses and organizations that present collaborative grant proposals with clear goals and objectives that result in fresh local food, prepared meals and empowering fruit and vegetable gardens as deliverables to mitigate the impending food insecurities. Support of small businesses and organizations related to food distribution are detailed in the CARES Act Funding document as legitimate priorities. My hope, Yolanda, is that you and your committee will also see that part of these funds should be considered for sustainable food access. I believe this will make an immediate and a generational impact on the children and families of Fayetteville. 3 1 P a g e