HomeMy WebLinkAbout129-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 129-20
File Number: 2020-0322
BID # 20-35 LEWIS FORD SALES:
A RESOLUTION TO AWARD BID # 20-35 AND APPROVE THE PURCHASE OF TWO FORD 550
AND ONE FORD 350 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL
AMOUNT OF $172,298.00 FOR USE BY THE PARKS AND RECREATION DEPARTMENT AND
WATER AND SEWER OPERATIONS DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-35 and
approves the purchase of two Ford F550 and one Ford F350 trucks from Lewis Ford of Fayetteville in the
total amount of $172,298.00, for use by the Parks and Recreation Department and Water and Sewer
Operations Division.
PASSED and APPROVED on 5/5/2020
Attest: < 9Y, VTR,,-- '
C • • '�
FAYETTEVILLE :
Kara Paxton, City Clerk Treasurer
"';i, NG QO A
Page 1 Printed on 516120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
} Text File
File Number: 2020-0322
Agenda Date: 5/5/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
BID # 20-35 LEWIS FORD SALES:
A RESOLUTION TO AWARD BID # 20-35 AND APPROVE THE PURCHASE OF TWO FORD 550
AND ONE FORD 350 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL
AMOUNT OF $172,298.00 FOR USE BY THE PARKS AND RECREATION DEPARTMENT AND
WATER AND SEWER OPERATIONS DIVISION
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-35 and
approves the purchase of two Ford F550 and one Ford F350 trucks from Lewis Ford of Fayetteville in the
total amount of $172,298.00, for use by the Parks and Recreation Department and Water and Sewer
Operations Division.
City of Fayetteville, Arkansas Page 1 Printed on 51612020
City of Fayetteville Staff Review Form
2020-0322
Legistar File ID
5/5/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Sara Glenn 4/15/2020 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of three heavy duty trucks available for the combined price of
$172,298.00 through Lewis Ford Sales of Fayetteville, AR; the issued winner of Bid 20-35.
9700.770.1920-5802.00
Account Number
02078-2018 and 02078-2020
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
SHOP
Fund
Light/Medium Trucks - Replacement
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 974,037.00
$ 974,037.00
$ 172,298.00
$ 801,739.00 1
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 5T", 2020
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
CITY COUNCIL MEMO
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: April 15tr', 2020
SUBJECT: Purchase of Three Heavy Duty Trucks from Bid 20-35
RECOMMENDATION:
City Council to approve the purchase of three heavy duty trucks available for the combined price
of $172,298.00 through Lewis Ford Sales of Fayetteville, AR; the issued winner of Bid 20-35.
BACKGROUND:
The Parks Department has two units up for replacement. Unit 372, a 2009 Ford F350 and unit
2110, a 2007 Ford F150; that both have exceeded their life expectancies and are operating with
high Faster points.
In addition, the Water & Sewer Department was approved to purchase an expansion unit for use
by their new asphalt repairing crew.
Through Bid 20-35, three heavy duty trucks can be purchased to fulfill the needs of both
departments; a Ford F550 with dump body for the amount of $63,277.00, a Ford F550 with utility
body for the amount of $66,037.00, and a Ford F350 flat bed for the amount of $42,984.00 for a
combined total of $172,298.00.
DISCUSSION:
Fleet recommends the purchase of all three trucks through Lewis Ford Sales for the awarded
price of $172,298.00.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for these purchases.
All three purchases were approved at the April 141h Equipment Committee Meeting.
Attachments:
Lewis Ford Bid Submittal
Bid 20-35 Tabulation
Expansion Approval
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CITY OF
FAYETTEVILLE
ARKANSAS
City of Fayetteville, Arkansas
Purchasing Division - Room 306
113 W. Mountain
Fayetteville, AR 72701
Phone: 479.575.8258
TDD (Telecommunication Device for the Deaf): 479.521.1326
INVITATION TO BID: Bid 20-35, Heavy Duty Trucks
DEADLINE: Thursday, February 27, 2020 before 2:00 PM, Local time
DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Adonis Bwashi, abwashi@fayetteville-ar.gov
DATE OF ISSUE AND ADVERTISEMENT: Thursday, February 06, 2020
INVITATION TO BID
Bid 20-35, Heavy Duty Trucks
No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of
the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents
attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure
to do so may be used as basis of rejection.
The undersigned 'hereby offers to furnish & aeliver the articles or services as specified, at the prices & terms stated herein, and in strict
accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject
to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager
Name of Firm: t.ew'ls filra Sales
Contact Person: Pdric,k kmilnfton Title: fir Cemmmiid Ax:t /1ancer
E-Mail: lcccrpkck v`IS-cf,yt-)r6[rrn Phone: 1/71-58g- 4aO3
IF
Business Address:
City: Fctueui lip State: AR Zip
7.2703
Signature: Date: �--ai0ol0
City of Fayetteville, AR
Bid 20-35, Heavy Duty Trucks
Page 1 of 24
City of Fayetteville
Bid 20-35, Heavy Duty Trucks
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 20-35, Heavy Duty Trucks
The City is seeking bids from qualified vendors for the purchase of multiple heavy duty chassis cab pickup trucks
with various style beds.
All sealed bids are due by Thursday, February 27, 2020 before 2:00 PM, Local Time. All bids are due before the
time stated. Late bids shall not be accepted. City of Fayetteville reserves the right to deviate from the estimated
purchase quantities. Bids will be opened and read aloud immediately following the stated deadline.
Bid forms can be downloaded from the City's website at http://favetteville-ar.gov/bids . All questions should be
directed to Adonis Bwashi, (479)-575-8258, abwashi@fayetteville-ar.gov.
The City reserves the right to reject any and all bids and to waive formalities deemed to be in the City's best
interest.
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority
and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City
of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small,
minority and women business enterprises.
City of Fayetteville
By: Adonis Bwashi, Purchasing Agent
P: 479.575.8258
abwashi@favetteville-ar gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 02/06/2020
City of Fayettevilie, AR
Bid 20-35, Heavy Duty Trucks
Page 2 of 24
City of Fayetteville
Bid 20-35, Heavy Duty Trucks
Bid Form
DATE REQUIRED AS A COMPLETE UNIT: 120 CALENDAR DAYS FROM DATE OF ORDER
F.O.B. Fleet Operations Division, 1525 S. Happy Hollow Road, Fayetteville, AR 72701
1 1.5 Ton, Diesel, 4x4, Crew Cab, 9' 1
Dump Body (installed)
2 1.5 Ton, Diesel, 44, Crew Cab, 9' 1
Utility Body (installed)
3 Heavy Duty, 4x2, Truck 1
$ $ 12�490 $ (03�,all
$ 50 �t��Z $ 1543,0 $3�t
KnApnk'�
$ 30, 904 $ $
TOTAL BASE BID: $ V1 a, �L-g g
THIS BID FORM CONTINUES ON THE NEXT PAGE.
City of Fayetteville, AR
Bid 20-35, Heavy Duty Trucks
Page 3 of 24
Please specify for Unit Bid Item 1—Chassis Cab Make/Model I'rr
oca f F— 5!�O Body Make/Model t ¢a+- Dvrep
Item 2 — Chassis Cab Make/Model Ford I-U Body Make/Model �.�we«i�►e U�i1,13e�
Item 3 — Chassis Cab Make/Model F— 350 Body Make/Model i� n e`r" Noeju'x
ALL BIDDERS SHALL COMPLETE THE 'TECHNICAL SPECIFICATION" SECTION WITH BID.
FAILURE TO SUBMIT A RESPONSE ON THE PROVIDED "TECHNICAL SPECIFICATION" FORM
IN A COMPLETED FORMAT CAN RESULT IN BID REJECTION.
Bids shall be submitted on this bid form in its entirety AND accompanied by descriptive literature on the products
being bid. The City reserves the right to award this bid based on the City's best interest at the time of product order.
THIS BID FORM CONTINUES ON THE NEXT PAGE.
City of Fayetteville, AR
Bid 20-35, Heavy Duty Trucks
Page 4 of 24
CITY OF
.� PAYETTEVILLE
ARKANSARKANSAf
Bid 20-35, Heavy Duty Trucks
Official Bid Tabulation
lioneld Jordan, Mayor
Date of Advertisement 1/6/7020
011r of issue: 7/17/2020
Bid No 20,35
Date: 02.27 2020
Time: 2:00 PM
Chevy of Fayetteville
Lewis Ford Sales
Randall Ford
Summit Truck Group
Superior Aulomotlye
Iivm
0-0tion
tna
ChJaNv CJb
Rrr1
'i aanutea wlce
Chvauv CAn
OW
'Fnu.Wed YJay
'Enrrwrd Prke
41v1
t.trnlFdd )NKr
ysws tab
MYnPOMd
Pvur
1
1 5 Ton, Diesel, 40, Crew Cab, 9'
Dump Body (installed)
1
No Bid
No Bid
No Old
5 50,787 00
S 17 490.00
$ 63,277.00
5 48,769601
12,642 00
S 61,411.60
$ 56,689 Do
—YY
$ 17,01000
$ 73,699.00
_
$ 46,24700
$ 13,162 00
$ 61,309 00
Chassis Cab Make/Model
No Bid
Ford /F SSO
FordF 60 Crew C/C 4/A
Intarnationa1/EV515
2020 RAM SSW CREW 4X4
Body Make/Mcdal
No Sid
E•Tipper Dump 9'
Croteel E Tepper t0pttonal Manual Pull Tarp A600.4 wanted)
Dump
RNAPHEIDE 9'DUMP
2
1.5 Ton, Diesel, 40, Crew Cab, 9'
Utility Body (Installed)
1
No Bid
No Bad
No Old
$ 50,71700
$ 15,250DD
$ 66,037.01)
$ 48,769.60
$ 16,492.00
S 65,261.60
S S6,68900
$ 14.3S000
S 11,039.00
$ 48,14700
S 14,985.00
$ 63,132.00
Chassis Cab Make/Model
No Bid
Ford / F-550
Ford F5SC Crew C/C 4/4
nternatlnnal / CV515
2020 RAM SSDD CREW 4R4
Body Make/Model
No Bid
RNAPAHIEOE 9' UTILITY BED
SIaM CST
7108D
RNAPNEIDE 7309054 SERVICE $00Y
3
Neavy Duty, 4R2, Truck
1
$ 28,600.00
$15,83800
5 u43800
$ 30.92100
$ 12,06000
$ 12,98400
5 26,83556
S 11,98000
$ 78,81556
No Bq
No&d
NO BW
$ 29,786.00
$ 18,86300
$ 46.649.00
Chassis Cah Make/Model
Heavy Duq 4a2 much
Ford/F-550
rem Me
No Rld
No Rid
2020 RAM 350D CC 4R2 CHEW
Body Make/Modol
Chevy 25M HD
CADET PHOENIX
Cadet Phoenla
CADET PLATFORM DUMP 40' TALL STARE 51.
TOTAL BASE BID:
$ 44,43&00
$ 172,298.00
$ 165,488.76
$ 144,738.00
$ 173,090.00
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