HomeMy WebLinkAbout131-20 RESOLUTIONtt-
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 131-20
File Number: 2020-0324
MHC KENWORTH:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE KENWORTH DUMP TRUCKS
FROM MHC KENWORTH OF SPRINGDALE, ARKANSAS FOR THE TOTAL AMOUNT OF
$500,927.32, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR
USE BY THE UTILITIES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase
of three Kenworth dump trucks from MHC Kenworth of Springdale, Arkansas for the total amount of
$500,927,32, pursuant to a Sourcewell cooperative purchasing contract, for use by the Utilities
. Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution
PASSED and APPROVED on 5/5/2020
Attest: \`s�011
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FAYETTEVILLE
Kara Paxton, City Clerk Treasurer =
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Page 1 Printed on 516120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
/ File Number: 2020-0324
Agenda Date: 5/5/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 6
MHC KENWORTH:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF THREE KENWORTH DUMP TRUCKS
FROM MHC KENWORTH OF SPRINGDALE, ARKANSAS FOR THE TOTAL AMOUNT OF
$500,927.32, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR
USE BY THE UTILITIES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of three
Kenworth dump trucks from MHC Kenworth of Springdale, Arkansas for the total amount of $500,927,32,
pursuant to a Sourcewell cooperative purchasing contract, for use by the Utilities Department.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution
City of Fayetteville, Arkansas Page t Printed on 51612020
City of Fayetteville Staff Review Form
2020-0324
Legistar File ID
5/5/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Sara Glenn 4/15/2020 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to approve the purchase of three dump trucks available through MHC Kenworth of Springdale, AR
for the combined Sourcewell contract price of $500,927.32 for Water & Sewer and to approve a Budget
Adjustment.
9700.770.1920-5802.00
Account Number
02079-2019 and 2020
Project Number
Budget Impact:
SHOP
Fund
Heavy Duty Utility Vehicles - Replacement
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Remaining Budget
Purchase Order Number:
Change Order Number:
Original Contract Number:
$ 752,175.00
� $ 752,175.00
$ 500,927.32
$ 33,000.00
$ 284,247.68
Previous Ordinance or Resolution #
Approval Date:
V20180321
Comments: The Budget Adjustment is needed to move excess funds remaining from prior purchases to cover all of the Water & Sewer
dump trucks being replaced in 2020 that were budgeted in previous years before the prices increased. This adjustment will
not affect any future purchases.
CITY OF
IVA' FAYETTEVILLE
ARKANSAS
MEETING OF MAY 5T", 2020
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: April 15'h, 2020
CITY COUNCIL MEMO
SUBJECT: Purchase of Three Dump Trucks for Water & Sewer
RECOMMENDATION:
City Council to approve the purchase of three dump trucks available through MHC Kenworth of
Springdale, AR for the combined Sourcewell contract price of $500,927.32 for Water & Sewer and to
approve a Budget Adjustment.
BACKGROUND:
Water & Sewer have units 758 and 764 up for replacement. In addition, they were approved for an
expansion unit for 2020. Unit 758 is a 2009 Freightliner M2-112 Dump Truck that has exceeded its
life expectancy and has 14.5/15 points. Unit 764 is a 2010 Kenworth T800 Dump Truck that has also
exceeded its life expectancy and has 14.4/15 points.
Needing a total of three Dump Trucks, Water & Sewer can purchase these units for the combined
Sourcewell contract price of $500,927.32 from MHC Kenworth of Springdale, AR. This would include
a Kenworth T370 13' Dump Truck for $151,475.00, a Kenworth T880 16' Dump Truck for
$189,211.00, and a Kenworth T880 13' Tandem Axle Dump Truck for $160,241.32.
DISCUSSION:
Fleet recommends the purchase of each of the three Dump Trucks available through MHC Kenworth
of Springdale, AR for the combined Sourcewell contract price of $500,927.32 for Water & Sewer.
BUDGET/STAFF IMPACT:
The two replacements were originally budgeted back in 2019. Since that time, the cost of dump
trucks has drastically increased. The increase in price was reflected in the budget amount for the
2020 expansion. A Budget Adjustment is needed to move excess funds remaining from prior
purchases to cover the difference needed for all previously budgeted dump trucks being replaced in
2020. This adjustment will not affect any future purchases. Sufficient funds were budgeted for the
expansion.
These purchases were approved at the April 141h Equipment Committee Meeting.
Attachments:
Budget Adjustment
Sourcewell Contracts
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
7KM--A H C NEW TRUCK ORDER
OZARK KENWORTH, INC. ("Dealer")
doing business as: MHC KENWORTH/VOLVO - SPRINGDALE
SPRINGDALE, AR 72762
4678 N 45TH ST
1-479-756-1200
PURCHASER
ADDRESS
City of Fayetteville
113 W Mountain St
BUSINESS PHONE
OTHER PHONE
CITY
STATE
ZIP CODE
COUNTY
DATE
479-575-8289
479-575-8257
Fa etteville
AR
72701-6069
WASHINGTON
04/01/2020
QUANTITY
YEAR
MAKE
MODEL
BODY TYPE
SALESPERSON
1
2021
KW
T880
BRYAN WHITE
STOCK NUMBER
COLOR
TO BE DELIVERED ON OR ABOUT
FINANCIAL SOURCE
06/02/2020
Cash
SERIAL NUMBERS
PRICE OF VEHICLE(s) W/O FET
$189,211.00
2021 KENWORTH T880
16' HILBILT MONGOOSE DUMP BED
SOURCEWELL ID # 34143
KW CONTRACT # 081716-KTC
TRADE TERMS AGREEMENT APPLICABLE [_ I YES
NOTE: If vehicle(s) are not funded within 15 days of truck receipt date at the dealer, customer will be charged a per diem amount per unit until
units are fully funded. Customer has 60 days from delivery date of the truck to return and have any add-ons listed on the sales order completed.
DESCRIPTION OF TRADE-IN OR TRADE ATTACHMENT
ADD F.E.T.
YEAR
MAKE
MODEL
SUBTOTAL $189,211.00
BUSINESS TAX
SERIAL NUMBER
MILEAGE
SALES TAX
LOCAL TAX
BALANCE OWED TO
TRADE DIFFERENCE
REGISTRATION FEES
TOTAL DELIVERED PRICE $189211.00
LESS: TRADE-IN ALLOWANCE
LESS: BALANCE OWED ON TRADE-IN
TRADE-IN EQUITY
LESS: CASH DEPOSIT SUBMITTED WITH ORDER
PURCHASER'S CERTIFICATION
CASH DUE ON DELIVERY (Includes above Taxes,
but may not be inclusive of all Applicable Taxes)
Purchaser and the person signing this Order on behalf of Purchaser hereby certify that:
1. Purchaser and the person signing this Order on behalf of Purchaser have carefully
UNPAID BALANCE (Amount to be Separately
Financed by Purchaser) Due in Cash on Delivery $189,211.00
READ ALL PAGES OF THIS ORDER
reviewed the terms and conditions printed on the front and reverse side hereof, and agree
to be bound thereby. The terms and conditions printed on the front and reverse side hereof
represent the entire and integrated agreement between the parties relating to the purchase
and sale of the Vehicle and cancels and supersedes prior negotiations, representations or
THE TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS
ORDER.
agreements, either written or oral.
THIS ORDER IS NOT VALID UNLESS SIGNED BY AND ACCEPTED BY AN
AUTHORIZED MANAGER OF DEALER.
2. Purchaser and the person signing this Order on behalf of Purchaser have Carefully
reviewed this Order and fully understand that the Vehicle listed above will be equipped only
with the optional equipment specifically listed on the face of this Order plus all standard
equipment as designated by the manufacturer at the time of delivery.
THE PRICE OF THIS VEHICLE DOES NOT INCLUDE ANY APPLICABLE
TAXES, WHICH ARE THE RESPONSIBILITY OF PURCHASER AS SET
FORTH ON ALL PAGES HEREOF,
ANY TAXES DISPLAYED ON THIS TRUCK ORDER ARE ESTIMATED.
3. The person signing this Order on behalf of Purchaser is of legal age to execute binding
ACTUAL TAXES, AS APPLICABLE, WILL BE INVOICED TO THE
contracts in this State. The person signing this Order on behalf of Purchaser has the
PURCHASER AT THE PREVAILING TAX RATES AVAILABLE AT TIME OF
authority and has been duty authorized to sign this Order on behalf of the Purchaser.
VEHICLE INVOICE.
ANY DELIVERY DATES INDICATED ON THIS ORDER ARE ESTIMATES AND
SUBJECT TO THE MANUFACTURERS' PRODUCTION SCHEDULE AND
FINAL APPROVAL.
THIS ORDER CONTAINS A BINDING ARBITRATION PROVISION WHICH M E ENFORCED BY THE PARTIES
j� TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART 9 , I*S AGREEMENT
SIGN
TIVE Cf PURCHASER) : I DATE
I
DA
TE
(27-125388-1
(REV 05113)
Customer Initials
MHCUD1795000
<fM H C
OZARK KENWORTH, INC. ("Dealer")
doing business as. MHC KENWURI HNOLVO - SPRINGDALE
NEW TRUCK ORDER SPRINGDALE, AR 72762
4678 N 45TH ST
1-479-756-1200
PURCHASER
ADDRESS
Cityof Fayetteville
1 113 W Mountain St
BUSINESS PHONE
OTHER PHONE
CITY
STATE
I ZIP CODE
COUNTY
DATE
479-575-8289
j 479-575-8257
Fayetteville
i AR
72701-6069
WASHINGTON
03/31/2020
QUANTITY
YEAR
MAKE
MODEL
BODY TYPE
SALESPERSON
1
2021
KW
T880
BRYAN WHITE
STOCK NUMBER
COLOR
_
TO BE DELIVERED ON OR ABOUT
07/01/2020
_
FINANCIAL SOURCE
Cash
SERIAL NUMBERS
PRICE OF VEHICLE($) W/O FET
$160,241.32
2021 KENWORTH T880 TANDEM AXLE DUMP TRUCK
HILBILT ITMONGOOSE DUMP BED
Sourceweli ID # 34143)
KW CONTRACT # 081716-KTC
TRADE TERMS AGREEMENT APPLICABLE N YES
NOTE: If vehicle(s) are not funded within 15 days of truck receipt date at the dealer, customer will be charged a per diem amount per unit until
units are fully funded. Customer has 60 days from delivery date of the truck to return and have any add-ons listed on the sales order completed.
DESCRIPTION OF TRADE-IN OR TRADE ATTACHMENT ADD F.E.T.
YEAR MAKE MODEL SUBTOTAL $160,241.32
BUSINESS TAX _
SERIAL NUMBER
MILEAGE
SALES TAX
LOCAL TAX
BALANCE OWED TO
TRADE DIFFERENCE
REGISTRATION FEES
TOTAL DELIVERED PRICE $160,241.32
LESS: TRADE-IN ALLOWANCE
LESS: BALANCE OWED ON TRADE-IN
TRADE-IN EQUITY
LESS: CASH DEPOSIT SUBMITTED WITH ORDER
PURCHASER'S CERTIFICATION
CASH DUE ON DELIVERY (Includes above Taxes,
but may not be inclusive of all Applicable Taxes)
Purchaser and the person signing this Order on behalf of Purchaser hereby certify that:
UNPAID BALANCE (Amount to be Separately
1. Purchaser and the person signing this Order on behalf of Purchaser have carefully
Financed by Purchaser) Due in Cash on Delivery $160,241.32
READ ALL PAGES OF THIS ORDER
reviewed the terms and conditions printed on the front and reverse side hereof, and agree
to be bound thereby. The terms and conditions printed on the front and reverse side hereof
THE TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS
represent the entire and integrated agreement between the parties relating to the purchase
ORDER.
and sale of the Vehicle and cancels and supersedes prior negotiations, representations or
agreements, either written or oral.
THIS ORDER IS NOT VALID UNLESS SIGNED BY AND ACCEPTED BY AN
AUTHORIZED MANAGER OF DEALER,
2. Purchaser and the person signing this Order on behalf of Purchaser have Carefully
reviewed this Order and fully understand that the Vehicle listed above will be equipped only
THE PRICE OF THIS VEHICLE DOES NOT INCLUDE ANY APPLICABLE
with the optional equipment specifically listed on the face of this Order plus all standard
TAXES, WHICH ARE THE RESPONSIBILITY OF PURCHASER AS SET
equipment as designated by the manufacturer at the time of delivery.
FORTH ON ALL PAGES HEREOF.
ANY TAXES DISPLAYED ON THIS TRUCK ORDER ARE ESTIMATED.
3. The person signing this Order on behalf of Purchaser is of legal age to execute binding
ACTUAL TAXES, AS APPLICABLE, WILL BE INVOICED TO THE
contracts in this State. The person signing this Order on behalf of Purchaser has the
PURCHASER AT THE PREVAILING TAX RATES AVAILABLE AT TIME OF
authority and has been duly authorized to sign this Order on behalf of the Purchaser.
VEHICLE INVOICE.
ANY DELIVERY DATES INDICATED ON THIS ORDER ARE ESTIMATES AND
SUBJECT TO THE MANUFACTURERS' PRODUCTION SCHEDULE AND
FINAL APPROVAL.
THIS ORDER CONTAINS A BINDING ARBITRATION PROVISION WHICH MAY BE ENFORCED BY THE PARTIES
4TIERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS AGREEMENT
ATIVF F PURCHASER) DATE ACCE TE EALER DATE
5��! Zoto
(27-124599F17
Customer Initials
TRCK-SALE-WI-4.3-02-A (REV 05/13)
MHCUD1795000
--- 0
M HC NEW TRUCK ORDER
OZARK KENWORTH, INC. ("Dealer")
doing business as: MHC KENWORTH/VOLVO - SPRINGDALE
SPRINGDALE, AR 72762
4678 N 45TH ST
1-479-756-1200
PURCHASER
ADDRESS
Cit of Fayetteville
113 W Mountain St
BUSINESS PHONE
OTHER PHONE
CITY
STATE
ZIP CODE
COUNTY
479-575-8257
Fa etteville
AR
72701-6069
WASHINGTON
�DATE479-575-8289
QUANTITY
YEAR
MAKE
MODEL
BODY TYPE
SALESPERSON
1
2021
KW
T370
BRYAN WHITE
STOCK NUMBER
COLOR
TO BE DELIVERED ON OR ABOUT
FINANCIAL SOURCE
09/01/2020
Cash
SERIAL NUMBERS
PRICE OF VEHICLE(s) W/O FET
$138,371.57
2021 KENWORTH T370 4X4
HILBILT 13' MONGOOSE DUMP BED
SOURCELL ID # 34143
KW CONTRACT # 081716-KTC
TRADE TERMS AGREEMENT APPLICABLE a YES
NOTE: If vehicle(s) are not funded within 15 days of truck receipt date at the dealer, customer will be charged a per diem amount per unit until
units are fully funded. Customer has 60 days from delivery date of the truck to return and have any add-ons listed on the sales order completed.
DESCRIPTION OF TRADE-IN OR TRADE ATTACHMENT
ADD F.E.T. $13,103.43
YEAR
MAKE
MODEL
SUBTOTAL $151,475.00
BUSINESS TAX
SERIAL NUMBER
MILEAGE
SALES TAX
LOCAL TAX
BALANCE OWED TO
TRADE DIFFERENCE
REGISTRATION FEES
TOTAL DELIVERED PRICE $151,475.00
LESS: TRADE-IN ALLOWANCE
LESS: BALANCE OWED ON TRADE-IN
TRADE-IN EQUITY
'
LESS: CASH DEPOSIT SUBMITTED WITH ORDER
PURCHASER'S CERTIFICATION
CASH DUE ON DELIVERY (Includes above Taxes,
but may not be inclusive of all Applicable Taxes)
Purchaser and the person signing this Order on behalf of Purchaser hereby certify that:
1. Purchaser and the person signing this Order on behalf of Purchaser have carefully
UNPAID BALANCE (Amount to be Separately
Financed by Purchaser) Due in Cash on Delivery $151,475.00
READ ALL PAGES OF THIS ORDER
reviewed the terms and conditions printed on the front and reverse side hereof, and agree
to be bound thereby. The terms and conditions printed on the front and reverse side hereof
represent the entire and integrated agreement between the parties relating to the purchase
and sale of the Vehicle and cancels and supersedes prior negotiations, representations or
agreements, either written or oral.
THE TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF THIS
ORDER.
THIS ORDER IS NOT VALID UNLESS SIGNED BY AND ACCEPTED BY AN
AUTHORIZED MANAGER OF DEALER.
2. Purchaser and the person signing this Order on behalf of Purchaser have Carefully
reviewed this Order and fully understand that the Vehicle listed above will be equipped only
with the optional equipment specifically listed on the face of this Order plus all standard
equipment as designated by the manufacturer at the time of delivery.
THE PRICE OF THIS VEHICLE DOES NOT INCLUDE ANY APPLICABLE
TAXES, WHICH ARE THE RESPONSIBILITY OF PURCHASER AS SET
FORTH ON ALL PAGES HEREOF.
ANY TAXES DISPLAYED ON THIS TRUCK ORDER ARE ESTIMATED.
3. The person signing this Order on behalf of Purchaser is of legal age to execute binding
ACTUAL TAXES, AS APPLICABLE, WILL BE INVOICED TO THE
contracts in this State. The person signing this Order on behalf of Purchaser has the
PURCHASER AT THE PREVAILING TAX RATES AVAILABLE AT TIME OF
authority and has been duly authorized to sign this Order on behalf of the Purchaser.
VEHICLE INVOICE.
ANY DELIVERY DATES INDICATED ON THIS ORDER ARE ESTIMATES AND
SUBJECT TO THE MANUFACTURERS' PRODUCTION SCHEDULE AND
FINAL APPROVAL.
THIS 0
"11T CONTAINS A BINDING ARBITRATION PROVISION WHICH MAY BE ENFORCED BY THE PARTIES
TERMS AND CONDITIONS ON PAGE 2 HEREOF ARE PART OF&IS AGREEMENT
PURCHASER): I DATE
DATE
l'1-7-12b298-1
TRCK-SALE-WI-4.3-02-A (REV 05/13)
Customer Initials
MHCUD1795000
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
FLEET OPERATIONS (770)
2020 /Org2
Requestor: Sara Glenn
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
The cost of multiple dump trucks being purchased for the Water and Sewer Department were budgeted for in 2018 and
2019. Since the time those budgets were made dump trucks have increased in expense. The 2020 budgeted dump
trucks reflect this change. The movement of budget from other projects are left over from other purchases, these
adjustments will not affect any other purchases.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
5/5/2020
2020-0324
Matthem Maddaw
4/16/2020 4:29 PM
Budget Director
TYPE:
JOURNAL #:
GLDATE:
CHKD/POSTED:
Date
D - (City Council)
5/5/2020
TOTAL
- _
v.20200324
Increase / (Decrease)
Project.Sub#
Account Number
Expense Revenue
Project
Sub.Detl
AT
Account Name
9700.770.1920-5802.00
(50,000)
02082
2018
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(13,000) -
02080
2020
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
(6,000) -
02078
2020
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
36,000 -
02079
2018
EX
Vehicles & Equipment
- base
9700.770.1920-5802.00
33,000
02079
2019
EX
Vehicles & Equipment
- base
HABudget Adjustments\2020_Budget\City Council\05-05-2020\BA 2020-0324 Kenworth Trucks
MI