HomeMy WebLinkAbout132-20 RESOLUTIONi
West Mountain Street
Fayetteville. AR 72701
(479) 575-8323
Resolution: 132-20
File Number: 2020-0325
PETERBILT DUMP TRUCK:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A DUMP TRUCK FROM PETERBILT OF
FORT SMITH, ARKANSAS FOR THE AMOUNT OF $174,480.00, PURSUANT TO A SOURCEWELL
COOPERATIVE PURCHASING CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase
of Peterbilt tandem axle dump truck from Peterbilt of Fort Smith, Arkansas for the amount of
$174,480.00, pursuant to a Sourcewell cooperative purchasing contract.
PASSED and APPROVED on 5/5/2020
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Page 1 Printed on 516120
City of Fayetteville, Arkansas 113West Mountain Street
t Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2020-0325
Agenda Date: 5/5/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
PETERBI LT DUMP TRUCK:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF A DUMP TRUCK FROM PETERBILT OF
FORT SMITH, ARKANSAS FOR THE AMOUNT OF $174,480.00, PURSUANT TO A
SOURCEWELL COOPERATIVE PURCHASING CONTRACT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
Peterbilt tandem axle dump truck from Peterbilt of Fort Smith, Arkansas for the amount of $174,480.00,
pursuant to a Sourcewell cooperative purchasing contract.
City of Fayetteville, Arkansas Page 1 Printed on 5/6/2020
City of Fayetteville Staff Review Form
2020-0325
Legistar File ID
5/5/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Sara Glenn 4/15/2020 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to authorize the purchase of a Peterbilt 567 Mongoose XL Tandem Axle Dump Truck available
through Peterbilt of Fort Smith, AR for the Sourcewell contract price of $174,480.00.
Budget Impact:
9700.770.1920-5802.00 SHOP
Account Number Fund
02079-2018 Heavy Duty Utility Vehicles - Replacement
Project Number Project Title
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 315,252.14
�$ 315,252.14
$ 174,480.00
$ 36,000.00
$ 176,772.14
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: The Budget Adjustment is needed to move excess funds remaining from prior purchases to cover all of the Water & Sewer
dump trucks being replaced in 2020 that were budgeted in previous years before the prices increased. This adjustment will
not affect any future purchases.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MAY 5T", 2020
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
CITY COUNCIL MEMO
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: April 15t', 2020
SUBJECT: Purchase of a Tandem Axle Dump Truck for Water & Sewer
RECOMMENDATION:
City Council to approve the purchase of a Tandem Axle Dump Truck through Perterbilt of Fort
Smith, AR for the Sourcewell contract price of $174,480.00 for Water & Sewer.
BACKGROUND:
Unit 759 is a 2009 Freightliner M2-112 Dump Truck that has exceeded its life expectancy and
has 15/15 points.
A Peterbilt 567 Mongoose XL Tandem Axle Dump Truck is available through Perterbilt of
Fort Smith, AR for the Sourcewell contract price of $174,480.00.
DISCUSSION:
Fleet recommends the purchase of the Tandem Axle Dump Truck available through Peterbilt
of Fort Smith, AR for the Sourcewell contract price of $174,480.00 for Water & Sewer.
BUDGET/STAFF IMPACT:
This replacement was originally budgeted back in 2018. Since that time, the cost of dump
trucks have drastically increased. Fleet is using a Budget Adjustment to move excess funds
from previously purchased units to covers the price increase on all Water & Sewer dump truck
replacements within 2020 that had prior budget amounts before the rise. The Budget
Adjustment was included with 2020-0324.
The purchase was approved at the April 14th Equipment Committee Meeting.
Attachments:
Sourcewell Contract
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
City of Fayetteville will take quotes on:
Tandem -axle dump truck and accessories detailed in the following specifications.
We anticipate the purchase of one unit.
Quotes must be thru a purchasing contract used and approved by the City of Fayetteville and the State of
Arkansas. Some of these are; Sourcewell, HGAC, National IPA and US Communities. Contact the Purchasing
division @ 479-575-8256 for other contracts that may apply.
The City will accept quotes until March 31, 2020. We expect to have a purchase order mid -May when the
order will be placed. All quotes must have the contract name and number on the price sheet (our Sourcewell
I D # 341431.
Quotes to be returned to Sara Glenn at the City of Fayetteville Fleet Division, 1525 s. Happy Hollow Rd.
Fayetteville, AR 72701 or emailed to sglenn@fayetteville-ar.gov
Quotes must include:
Purchasing Co-op name and contract number
Model numbers and pricing on roller and all attachments individually
Note any deviations to specifications
Deadline — March 31, 2020
Contract name: Peterbilt Motors Company
Contract name: Shawn Smith Sourcewell Contract Number: 081716-PMC
Contract # 479-632-9140 or 479-567-6459
Chassis: Make/Model Peterbilt
Body: Make/Model Hilbilt
Delivered Price $ $174,480.00
/ 567
/ Mongoose XL
Calendar days from PO to delivery, 84
HILBILT DELIVERY TIME NEEDED:12 WEEKS FROM DATE OF PO ISSUED