HomeMy WebLinkAbout124-20 RESOLUTIONOF GAYrrr`
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 124-20
File Number: 2020-0291
HAWKINS-WEIR, ENGINEERS, INC. AMEND 1 - BOND PROJECT:
A RESOLUTION TO APPROVE AMENDMENT NO. I TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF
$46,680.00 FOR ADDITIONAL CONCEPTUAL DRAINAGE DESIGN SERVICES ASSOCIATED WITH
THE PROJECT TO ALLEVIATE FLOODING NEAR THE NORTH COLLEGE AVENUE AND EAST
SUNBRIDGE DRIVE INTERSECTION ASSOCIATED, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 DRAINAGE BOND PROJECT
WHEREAS, on September 17, 2019, the City Council passed Resolution 211-19 to authorize Mayor Jordan
to sign a Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for conceptual
drainage design services to alleviate the flooding at the intersection of North College Avenue and East
Sunbridge Drive; and
WHEREAS, the initial analysis revealed that the proposed detention areas would not sufficiently reduce
the flow and staff recommends amending the agreement to allow the contract engineer to analyze alternate
routing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign Amendment No. 1 to the Professional Engineering Services Agreement with Hawkins -Weir
Engineers, Inc. in an amount of $46,680.00 for additional conceptual drainage design services associated
with the project to alleviate flooding near the intersection of North College Avenue and East Sunbridge
Avenue.
Page 1 Printed on 4122120
Resolution: 124-20
File Number. 2020-0291
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Resolution.
PASSED and APPROVED on 4/21/2020
Attest:
FAYETTEVILLE
Kara Paxton, City Clerk Treasurer'
yNG A
Page 2 Printed on 4/22/20
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
i
r , Text File
�— File Number: 2020-0291
Agenda Date: 4/21/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: D 3
HAWKINS-WEIR, ENGINEERS, INC. AMEND 1 - BOND PROJECT:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE PROFESSIONAL ENGINEERING
SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC. IN THE AMOUNT OF
$46,680.00 FOR ADDITIONAL CONCEPTUAL DRAINAGE DESIGN SERVICES ASSOCIATED
WITH THE PROJECT TO ALLEVIATE FLOODING NEAR THE NORTH COLLEGE AVENUE AND
EAST SUNBRIDGE DRIVE INTERSECTION ASSOCIATED, AND TO APPROVE A BUDGET
ADJUSTMENT - 2019 DRAINAGE BOND PROJECT
WHEREAS, on September 17, 2019, the City Council passed Resolution 211-19 to authorize Mayor Jordan
to sign a Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. for conceptual
drainage design services to alleviate the flooding at the intersection of North College Avenue and East
Sunbridge Drive; and
WHEREAS, the initial analysis revealed that the proposed detention areas would not sufficiently reduce the
flow and staff recommends amending the agreement to allow the contract engineer to analyze alternate routing.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign
Amendment No. 1 to the Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. in
an amount of $46,680.00 for additional conceptual drainage design services associated with the project to
alleviate flooding near the intersection of North College Avenue and East Sunbridge Avenue.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 412212020
Chris Brown
Submitted By
City of Fayetteville Staff Review Form
2020-0291
Legistar File ID
4/21/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
3/31/2020
Submitted Date
Action Recommendation:
ENGINEERING (621)
Division / Department
Approval of a contract amendment in the amount of $46,680.00 ($100,900 total contract amount) with Hawkins -
Weir, Engineers, Inc. for conceptual drainage design services associated with the flooding near the N College Ave
and E Sunbridge Drive Intersection and approval of a Budget Adjustment.
4604.860.7415 - 5817.00
Account Number
46040.7415.1000
Project Number
Budgeted Item? Yes
Does item have a cost?
Budget Adjustment Attached?
Yes
Yes
Budget Impact:
4604 - Drainage Projects (2019 Bonds)
Fund
Drainage Project (2019 Bonds),
Sunbridge/College Drainage Phase I
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$
1,363,788.00
$
19,190.00
$ 1,344,598.00
$
46,680.00
$
46, 680.00
$
1,344,598.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 211-19
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF APRIL 21, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, City Engineer
FROM: Alan Pugh, Staff Engineer
DATE: March 30, 2020
CITY COUNCIL MEMO
SUBJECT: Approval of a contract amendment in the amount of $46,680.00 ($100,900
total contract amount) with Hawkins -Weir, Engineers, Inc. for conceptual
drainage design services associated with the flooding near the N College
Ave and E Sunbridge Drive Intersection. Approval of a Budget Adjustment
RECOMMENDATION:
Staff recommends City Council approval of a contract in the amount of $46,680.00 with
Hawkins -Weir, Engineers, Inc. for conceptual drainage design services associated with the
flooding near the N College Ave and E Sunbridge Drive Intersection. Approval of a budget
adjustment
BACKGROUND:
This project will consist of a conceptual analysis of alternate drainage routing as shown on the
attached exhibit associated with helping to alleviate flooding within near the intersection of N
College Ave and E Sunbridge Drive including, but not limited to, survey as well hydrologic and
hydraulic studies,. This project was identified as a priority project by City Council after the April
2017 flooding event.
DISCUSSION:
This project has been identified as one of the projects to be funded by the first phase of the
2019 Drainage Bond Program. Hawkins -Weir Engineers, Inc has provided a proposed scope
and an additional fee/reimbursables in the amount of $46,680 to complete the alternate routing
analysis. The contract will be paid based on hourly rates for work completed, up to the total
contract amount (currently $100,900 including this amendment).
The initial analysis revealed that proposed detention areas would likely not reduce the flow
enough such that the downstream existing capacity would be adequate. Based on that fact and
the desire to match the current drainage patterns as closely as possible, staff proposes to
analyze the alternate routing as shown which was not included in the original contract. Upon
completion, a final decision on the routing will be determined and the full design will begin.
The conceptual drainage design will help to identify the full scope of the required project and a
contract amendment is anticipated once the full scope is defined. This amendment will be
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
brought forward to council for review and approval at a later date. The estimated project
amount of $1.4 million is subject to changes based on the results of the conceptual design.
BUDGET/STAFF IMPACT:
The design for this project will be paid for with the funds from the 2019 Drainage Bond Project.
Attachments:
Engineering Agreement
AMENDMENT NO. 1
TO THE
AGREEMENT For PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE, ARKANSAS
AND
HAWKINS-WEIR ENGINEERS, INC.
In accordance with the AGREEMENT For PROFESSIONAL ENGINEERING SERVICES for the
Sunbridge/College, Phase 1 Drainage Project (HW Project No. 2019070), dated September 17, 2019,
between the City of Fayetteville, Arkansas (hereinafter called Owner) and Hawkins -Weir Engineers, Inc.
(hereinafter called Engineer), Owner hereby authorizes Engineer to proceed with engineering services as
modified by this Amendment No. 1.
SECTION 1— SCOPE OF SERVICES
1.1 The City of Fayetteville Engineering Department has directed the Engineer to amend services
included in the AGREEMENT on the PROJECT. These amended services include additional conceptual
design services that are needed due to and expanded scope and limits of the project. Detailed services are
included in the attached Appendix A, Scope of Services.
SECTION 2 — TIME OF SERVICE
2.1 The additional scope of services defined herein will be completed within an additional 105 calendar
days added to the 150 calendar days provided in the AGREEMENT. Details of the additional time of
services are included in the attached Appendix B, Proposed Schedule. Engineer will proceed with providing
the services set forth herein immediately upon execution of this Authorization by all parties.
Amendment No. I .docx Pagel of 2 April 1, 2020
SECTION 3 — COMPENSATION
3.1 Owner shall compensate Engineer for providing the services set forth herein in accordance with the
terms of the Agreement. Total payment for Scope of Services described herein shall not exceed Thirty Four
Thousand One Hundred and Eighty Dollars ($34,180.00) plus reimbursable expenses of twelve thousand
two hundred and fifty dollars ($12,250.00) without written approval of Owner. These additional services
adjust the Agreement's not to exceed fee to $88,400.00 and the not to exceed reimbursable expenses to
$12,500.00.
Attachments: Appendix A, Scope of Services dated February 2020
Appendix B, Proposed Schedule dated February 2020
Appendix C, Fee Proposal Breakdown dated February 2020
AUTHORIZATION BY:
CITY OF FAVETTEVILLE, ARKANSAS
BY;
ACCEPTED BY:
HAWKINS-WEIR ENGINEERS, INC.
By:
J. Kyle Salycr, P.E., P.S.
Vice President
Datc: 4N111 /, 2o7-0
Jordan, Mayor
0
Amendment No. I .docx Page 2 of 2 April 1, 2020
Appendix A
Scope of Services
Sunbridge Drive and College Avenue
Drainage Improvements
City of Fayetteville, Arkansas
HWEI Project No. 2019070
February 2020
Task Description
Task 1 — Conceptual Design Addendum
II
CITY OF
FAYETTEVILLE
ARKANSAS
1. Perform initial survey to determine flowline elevations of necessary drainage facilities (pipes,
inlets, ditches, etc) within project study area
2. Prepare a scaled drawing in AutoCAD Civil 3D
3. Hydrologic and Hydraulic Design
a. Determine Watersheds using data acquired from City of Fayetteville GIS
b. Prepare Drainage Model in Autodesk Storm and Sanitary Analysis
c. Perform Hydrologic and Hydraulic analysis of proposed improvements
4. Evaluate condition of the existing drainage system along Granada and Sunbridge
a. Perform CCTV work of approximately 4,000 If of storm drain pipes to evaluate
condition of existing drainage system
5. Prepare Preliminary Drainage Report Addendum
6. Meet with City Staff to present the Preliminary Drainage Report Addendum
2019070Wppendix A (Conceptual Design Addendum).docx Page 1
Appendix B
Proposed Schedule
Sunbridge Drive and College Avenue
Drainage Improvements
City of Fayetteville, Arkansas
HWEI Project No. 2019070
February 2020
Project Milestone
Complete Hydraulic Model
Prepare Draft Drainage Report
Submit to Owner and address Owner's Comments
Deliver Preliminary Drainage Report
I�
CITY OF
FAYETTEVILLE
ARKANSAS
Days from Notice to Proceed
30
60
90
105
2019070\Appendix B (Conceptual Design Addendum).docx Page 1
Appendix C
City of Fayetteville, Arkansas -
Sunbridge Drive and Colllege Avenue
Drainage Improvements
HWEI Project No. 2019070 FAYETTE V I LLE
February 2020 AnKANsws
Task
Engr
VII
Engr
VI
Engr
III
Engr
I
Surveyor
GPS
Survey
Dsgnr
II
Tech
III
Tech
1
1.
Inbal Survey to determine flowline elevations of all drainage facilities (pipes, inlets, ditches, etc) within project
im rovements limits
4
4
24
4
2.
1 Prepare a scaled drawing in AutoCAD Civil 30
4
8
8
3.
Hydrologic and Hydraulic Design
a. Determine Watersheds
8
8
b. Prepare Drain a Model using Storm and Sanitary AnaylSiS
20
16
c. Perform H & H analysis
4
24
4.
Evaluate existing drainage system
4
1 16
a Coordinate CCN work
8
8
5.
Prepare relimina Dreina a Report Addendum
24
40
8
16
6.
Meet with Owner to present Preliminary Drama e Report Addendum
4
4
1 8
Total Hours
4
36
1 132
1 40
4
24
1 12
8
16
2. Reimbursable
ENGINEERING SERVICES SUMMARY
1. Conce tual Design $34, 180
2. Reimbursabe Costs 572,210
Total Engineering Fee 846.430
20190)0\Apperalu C\Sw0e sM Fes.aiv
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CCN EVALUATION' - - -
E SUNBRIOGE OR.
1} 1
S[/NBRIDORIVE AND OLAVENUE
DRAINAGE
INAGE IMPROV£M£NTWNT S
ALTERNATIVE STORM WATER ROUTING
FOR: CITY OF FAYEREVILLE ARKANSAS
—�� AN. 2020 1 SCALE 1'=100• NO. 201
HAW KINS AWE IR
F N 0 1 N E E R$ 1 N Q
w.�awM n
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 ENGINEERING (621)
2020
Requestor: Alan Pugh
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a contract amendment in the amount of $46,680.00 ($100,900 total contract amount) with Hawkins -Weir,
Engineers, Inc. for conceptual drainage design services associated with the flooding near the N College Ave and E
Sunbridge Drive Intersection and approval of a Budget Adjustment.
RESOLUTION/ORDINANCE
COUNCIL DATE:
LEGISTAR FILE ID#:
4/21/2020
2020-0291
xev&yv SpY&yLq,e_►-
4/2/2020 4:56 PM
Budget Director
TYPE:
JOURNAL #:
Date
D - (City Council)
GLDATE: 4/21/2020
CHKD/POSTED:
TOTAL
v.20200324
- -
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
4604.860.7415-5860.02 46,680 - 46040 7415.1000 EX Capital Prof Svcs - Engineering
4604.860.7999-5899.00 (46,680) - 46040 7999 EX Unallocated - Budget
H:\Budget Adjustments\2020_Budget\City Council\04-21-2020\BA 2020-0291 Sunbridge and College Change Order.xlsm 1 of 1