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HomeMy WebLinkAbout2020-04-07 - Minutes -Council Member Sonia Gutierrez Ward 1 Position I Council Member Sarah Marsh Ward I Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City of Fayetteville Arkansas City Council Meeting April 7, 2020 City Council Meeting Minutes April 7, 2020 Page 1 of 14 Council Member Sloan Scroggin Ward 3 Position I Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 A meeting of the Fayetteville City Council was held on April 7, 2020 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. In order to create social distancing due to the Coronavirus, COVID-19 pandemic, Council Members Sonia Gutierrez, Sarah Marsh, Mark Kinion, Matthew Petty, Sloan Scroggin, Sarah Bunch, Teresa Turk, and Kyle Smith joined the meeting via online using a video conferencing service called Zoom. Council Member Sarah Marsh arrived to the virtual meeting during Unfinished Business, B.6. Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Kara Paxton, Chief of Staff Susan Norton, Police Chief Mike Reynolds, Fire Chief Brad Hardin, Chief Financial Officer Paul Becker, and two staff members from the IT Department were present in City Council Chambers while demonstrating recommended social distancing. Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Mayor Jordan: In light of the current health concerns, Fayetteville City Hall is closed to the public. This meeting is being held virtually. I am present in Council Chambers with a handful of essential support staff. City Attorney Kit Williams, City Clerk Kara Paxton, Chief of Staff Susan Norton, Police Chief Mike Reynolds, Fire Chief Brad Hardin, Chief Financial Officer Paul Becker, 113 West Mountain Fayetteville AR 72701 (479) 575-8323 www.fayetteville-ar gov City Council Meeting Minutes April 7, 2020 Page 2 of 14 and two representatives from the IT Department. City Council Members, City Staff, and the public are participating online or by phone. Other than those of us you see before you, the voices you hear during the course of this meeting are being recorded for public record and piped into the Council Chambers. Participation remains of the upmost importance to the City of Fayetteville. We have provided many ways to participate in the meeting, which includes contacting Council Members, City Clerk office or city staff prior to the meeting. The meeting can be viewed through Fayetteville's government channel online, YouTube, joining the Zoom conference by smartphone, tablet or computer. Instructions are shown onscreen. Staff can view when you join the meeting and when you raise your virtual hand. We ask that you refrain from doing this until the public comment portion of the item on which you wish to comment. I will provide a longer than usual period of time for you to raise your virtual hand. When recognized, please state your name and address for the record. Each speaker is allowed five minutes to comment, which staff will monitor. City Council Meeting Presentations, Reports, and Discussion Items: Monthly Financial Report Paul Becker, Chief Financial Officer gave a summary of the Monthly Financial Report. Award of Financial Reporting Achievement Mayor Jordan: This is the 3 1 " year in a row that we have won this award. This is a great tribute to Paul Becker, his team, and all the Finance Directors before him. This is a tremendous accomplishment. Thank you Paul for your work and your team's work. Paul Becker, Chief Financial Officer: Thank you, Mayor. This award is on behalf of the Accounting Department. Marsha Hertweck is my Accounting Manager who works very hard as does all of her department. Thank you to them for their fantastic efforts on behalf of the city. Agenda Additions: None Consent: Approval of the March 16, 2020 Special City Council meeting minutes Approved Hazmat Services Revenue: A resolution to approve a budget adjustment in the amount of $11,294.00 recognizing hazmat services revenue received from Washington County and increasing the related expense budget. Resolution 105-20 as recorded in the office of the City Clerk 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 7, 2020 Page 3 of 14 Cross Church, Inc.: A resolution to authorize an agreement with Cross Church, Inc. for acquisition of a water/sewer easement required for utility relocations associated with the Arkansas Department of Transportation I-49 and Wedington Interchange Project. Resolution 106-20 as recorded in the office of the City Clerk Matthew Cheadle Damage Claim: A resolution pursuant to §39.10(C)(4) of the Fayetteville City Code to authorize the Mayor to pay the amount of $33,825.00 to Matthew and Frankie Cheadle for a water damage claim arising at 329 East Sycamore Street. Resolution 107-20 as recorded in the office of the City Clerk Reallocation of 2018 Community Development Block Grant Funds: A resolution to approve the reallocation of 2018 Community Development Block Grant funds in the amount of $112,000.00, to authorize Mayor Jordan to execute the compliance acknowledgments, and to approve a budget adjustment. Resolution 108-20 as recorded in the office of the City Clerk RFQ 20-01, Selection #2 McClelland Consulting Engineers, Inc.: A resolution to award RFQ #20-01 and approve the purchase of on -call surveying services from McClelland Consulting Engineers, Inc. as primary provider and Olsson Associates, Inc. as secondary provider based on price and availability as needed through the end of 2020. Resolution 109-20 as recorded in the office of the City Clerk RFQ #20-01 McClelland Consulting Engineers, Inc.: A resolution to award RFQ #20-01 and authorize the purchase of on -call materials testing services from McClelland Consulting Engineers, Inc. as primary supplier and GTS, Inc. as secondary supplier based on price and availability as needed through the end of 2020. Resolution 110-20 as recorded in the office of the City Clerk Highway 16 Interchange Project: A resolution to authorize Mayor Jordan to convey a 175 square foot temporary construction easement along Highway 16 to the Arkansas Department of Transportation for the Highway 16 (Wedington Drive) Interchange Project. Resolution 111-20 as recorded in the office of the City Clerk Council Member Gutierrez moved to accept the Consent Agenda as read. Council Member Bunch seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www.fayetteville-ar gov City Council Meeting Minutes April 7, 2020 Page 4 of 14 Unfinished Business: C-PZD 19-6952 (5102 W. Wedington Dr./LBDG Wedington): An ordinance to approve a Commercial Planned Zoning District entitled C-PZD 19-6952 for approximately 8.60 acres located at 5102 West Wedington Drive to allow the development of mini -storage units and accessory office and retail space. At the February 18, 2020 City Council meeting this ordinance was left on the First Reading. At the March 3, 2020 City Council meeting this ordinance was left on the Second Reading. At the March 16, 2020 Special City Council meeting this ordinance was tabled. Garner Stoll, Development Services Director: I got an email from the applicant's representative requesting that you withdraw this item indefinitely. Council Member Scroggin moved to table the ordinance indefinitely. Council Member Smith seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. This ordinance was tabled indefinitely. Enact §114.20 Regulation of Single -Use Disposable Bags: An ordinance to enact §114.20 Regulation of Single -Use Disposable Bags Provided By Large Food Stores. At the March 3, 2020 City Council meeting this ordinance was left on the First Reading. At the March 16, 2020 Special City Council meeting this ordinance was tabled. Council Member Turk: Given the nature of what we are going through right now with the pandemic, I would like to table this for about two months. City Attorney Kit Williams: The first meeting in June? Council Member Turk: Yes, that would be great. Council Member Turk made a motion to table the ordinance to the June 2, 2020 City Council meeting. Council Member Smith seconded the motion. Upon roll the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. This ordinance was Tabled to the June 2, 2020 City Council meeting. HACH Company: An ordinance to waive competitive bidding and approve the purchase of two analyzers and four sludge level detection assemblies from HACH Company for the Noland and West Side Water Resource Recovery Facilities in the total amount of $56,943.00 plus applicable taxes and freight charges. At the March 16, 2020 Special City Council meeting this ordinance was tabled. City Attorney Kit Williams read the ordinance. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 7, 2020 Page 5 of 14 Tim Nyander, Utilities Director gave a brief description of the ordinance. He stated the item was presented to the Water, Sewer & Solid Waste Committee with a 4-0 vote to forward it City Council for consideration. Council Member Kinion moved to suspend the rules and go to the second reading. Council Member Gutierrez seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. City Attorney Kit Williams read the ordinance. Council Member Kinion moved to suspend the rules and go to the third and final reading. Council Member Smith seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. Ordinance 6294 as Recorded in the office of the City Clerk Sain Street Extension Project: An ordinance to vacate a portion of right-of-way from Front Street to Joyce Boulevard for the Sain Street Extension Project. At the March 16, 2020 Special City Council meeting this ordinance was tabled. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the ordinance. Council Member Smith moved to suspend the rules and go to the second reading. Council Member Scroggin seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. City Attorney Kit Williams read the ordinance. Council Member Smith moved to suspend the rules and go to the third and final reading. Council Member Scroggin seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www.fayetteville-ar gov City Council Meeting Minutes April 7, 2020 Page 6 of 14 City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. Ordinance 6295 as Recorded in the office of the City Clerk ADM 20-6998 Amend Ordinance No. 2883 Sain Street: An ordinance to amend Ordinance No. 2883 by removing the requirement to construct a cul-de-sac at the end of Sain Street. At the March 16, 2020 Special City Council meeting this ordinance was tabled. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the ordinance. Council Member Smith moved to suspend the rules and go to the second reading. Council Member Scroggin seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. City Attorney Kit Williams read the ordinance. City Attorney Kit Williams: In Section 1, there was a scrivener error. We forgot to put the word, amend. I will correct that when this goes to the final draft for the Mayor to sign. Council Member Smith moved to suspend the rules and go to the third and final reading. Council Member Gutierrez seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. Ordinance 6296 as Recorded in the office of the City Clerk Amend Rules of Order and Procedure: A resolution to amend the Rules of Order and Procedure of the Fayetteville City Council to limit public comments to three minutes each and recognize the statutory reading requirement for ordinances may be dispensed with a single motion to suspend or dispense with the rule. At the March 3, 2020 City Council Meeting this item was tabled to the April 7, 2020 City Council Meeting. 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 vnvw fayetteville-ar gov City Council Meeting Minutes April 7, 2020 Page 7 of 14 Mayor Jordan: I believe this is at the Ordinance Review Committee. It came out of there and Council Member Petty was going to work with the City Attorney to draft something to take back. Is that correct? Council Member Smith: Yes, Mayor. At our previous Ordinance Review meeting we decided we wanted to have one more. We thought we had time to do it again before coming back to this meeting, but life changed since then. We need more time to work on this. I ask that we table this at least two weeks and see if we can figure out how to schedule that meeting given our current situation. Council Member Petty: I suggest we table it for eight weeks. That may be longer than what we need, but it matches the period of time we tabled the Single -Use Disposable Bags ordinance earlier in the agenda. Council Member Petty made a motion to table the resolution to the June 2, 2020 City Council meeting. Council Member Smith seconded the motion. Upon roll the motion passed unanimously. This resolution was Tabled to the June 2, 2020 City Council meeting. Enact Article X Pedal Carriages: An ordinance to enact Article X Pedal Carriages into Chapter 117: Vehicle -Related Businesses. At the March 16, 2020 Special City Council meeting this ordinance was tabled. City Attorney Kit Williams read the ordinance. Devin Howland, Director of Economic Vitality: We are requesting that you table this item for two weeks. I have spoken with the applicant who wanted this. We are going to work with the applicant over the next two weeks to talk about a path forward. There was a brief discussion about how long to table the item. Council Member Smith: Are there changes that you anticipate making in two weeks or is it because of the current state of affairs? Devin Howland: Current state of affairs. Council Member Smith: Could we leave it on the first reading and when we come back to it in two weeks, we will be on the second reading? Devin Howland: That is fine if that is the wishes of the Council. We don't want to look like we are moving it forward and not presenting it tonight. I want to respect our public who might want all three readings to comment. It might be best to just leave it here. This ordinance was left on the First Reading. 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www fayetteville-ar.gov City Council Meeting Minutes April 7, 2020 Page 8 of 14 2020 Merit Staff Pay and Benefits Study: A resolution to approve the 2020 Merit Staff Pay and Benefits Study Report prepared by the Johanson Group, and to adopt the 2020 Merit Staff Pay Plan structure. At the March 16, 2020 Special City Council meeting this ordinance was tabled. Paul Becker, Chief Financial Officer: We are requesting this item be tabled indefinitely. We do not intend to recommend the compensation plan to be implemented. We are not in a position to implement the plan. Mayor Jordan: With what we are seeing in the economy right now, I'm concerned about moving forward with a pay plan without knowing exactly what we are going to see in the next three months. Paul Becker: When the plan was discussed and presented to Council, the Mayor and I recommended we implement the plan. That was based on the General Fund, especially going into a potentially reserve position and basing it on that there was a good optimistic feeling we would exceed the budgeted revenue estimates. Because of the Coronavirus and the shut down on a temporary basis, we do not feel it's responsible to request the implementation because of the uncertainty of the revenue. Mayor Jordan: We are going to look at this in another three months. We will have to wait and see where we are. I don't feel comfortable right now bringing forth a raise package and not knowing exactly what the economy is going to do. Council Member Gutierrez moved to table the resolution indefinitely. Council Member Scroggin seconded the motion. Upon roll call the motion passed unanimously. This resolution was tabled indefinitely. 2020 Employee Compensation: A resolution to approve a budget adjustment in the amount of $1,322,000.00 to facilitate the city-wide 2020 Employee Compensation Adjustment. At the March 16, 2020 Special City Council meeting this ordinance was tabled. Paul Becker, Chief Financial Officer: We have been very clear about the uncertainty of the revenue and what direction things may take and what we may have to do in the future. We are recommending to table. Council Member Smith moved to table the resolution indefinitely. Council Member Scroggin seconded the motion. Upon roll call the motion passed unanimously. This resolution was tabled indefinitely. New Business: RZN 20-6984 (2160 N. Crossover Rd./Salmon-Klinger): An ordinance to rezone that property described in Rezoning Petition RZN 20-6984 for approximately 2.25 acres located at 2160 North 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www.fayetteville-ar gov City Council Meeting Minutes April 7, 2020 Page 9 of 14 Crossover Road from R-O, Residential Office to CS, Community Services and from RSF-4, Residential Single Family, 4 units per acre to NS-G, Neighborhood Services General. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the ordinance. He stated the Planning Commission and staff recommend approval. Jorgensen &Associates, Applicant's Representative: We are good with the recommendations of approval. City Attorney Kit Williams: You do want the land that your owner owns, but was not included in your original application, you do want that rezoned also? Is that correct? Jorgensen & Associates: Correct. Mayor Jordan: How big of an area is it? How much more would be added to the 2.25 acres? Jorgensen & Associates: It's not really much on that far north end. Council Member Smith: I am looking at Exhibit A in the packet. There is a little strip of the C-1 and R-O in pink on the east side of the boxes. Are we leaving an unusual thin strip between this in RSF-4 or is this intended to go all the way to the current line? Garner Stoll: I cut and pasted this map, which is what caused that. Council Member Smith: That is a mapping error and not the way it's going to be left? Garner Stoll: Correct. City Attorney Kit Williams: I looked at whether the City Council had the authority to do this over land that was not originally included within the first application and going to the Planning Commission. It looks like you do have the authority. However, I ask that you leave this on the First Reading so we can get really good maps and an accurate legal description of exactly what we are doing. I would have that ready for you at the next meeting. I would like a motion to include that entire area to give us direction to go ahead and change the agenda packet to reflect what your motion would say. Even though we won't have all the particulars of the motions exact amount of acreage and exactly where it is, but if you made that motion and it was approved, then we would know what exactly to present to you at the next meeting. Council Member Smith: Are we rezoning the gap as CS or NS-G? Garner Stoll: I think you will want to rezone that Community Services. Council Member Scroggin: Is that what the applicant and staff want? 113 West Mountain Fayetteville AR 7270i (479) 575-8323 www.fayetteville-ar gov City Council Meeting Minutes April 7, 2020 Page 10 of 14 Garner Stoll: In terms of height and bulk, it's very similar to the R-O. Mayor .Jordan: The amendment is to make it continuous in the area as CS zoning. Is that right? Council Member Scroggin stated yes. Council Member Gutierrez stated yes. City Attorney Kit Williams spoke about working on the item and getting an appropriate ordinance ready with correct exhibits. Council Member Scroggin moved to amend the ordinance to make it continuous in the area as CS zoning. Council Member Gutierrez seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Marsh, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Gutierrez was absent during the vote. This ordinance ►vas left on the First Reading. RZN 20-6999 (3509 E. Huntsville Rd./Palmer): An ordinance to rezone that property described in rezoning petition RZN 20-6999 for approximately 0.67 acres located at 3509 East Huntsville Road from RSF-4, Residential Single Family, 4 units per acre and C-1, Neighborhood Commercial to RSF-4, Residential Single Family, 4 units per acre. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the ordinance. Diane Palmer, Applicant stated she was available for questions. Council Member Marsh moved to suspend the rules and go to the second reading. Council Member Gutierrez seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Marsh moved to suspend the rules and go to the third and final reading. Council Member Gutierrez seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6297 as Recorded in the office of the City Clerk 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www Fayetteville-ar gov City Council Meeting Minutes April 7, 2020 Page 11 of 14 VAC 20-7002 (NW of Drake St. & Gregg Ave./Drake Farms): An ordinance to approve VAC 20-7002 for property located Northwest of Drake Street and Gregg Avenue to vacate about 1.21 acres of a general utility easement. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the ordinance. He stated staff and the Planning Commission recommend approval. Council Member Smith moved to suspend the rules and go to the second reading. Council Member Turk seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Council Member Smith moved to suspend the rules and go to the third and final reading. Council Member Turk seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6298 as Recorded in the office of the City Clerk Food Loops, LLC: A resolution to approve an agreement with Food Loops, LLC for the hauling of organic compostable and recyclable material in the City of Fayetteville. Peter Nierengarten, Environmental Director gave a brief description of the resolution. Council Member Gutierrez: Is that our actual compost bin? Peter Nierengarten: No. That is a photograph I took of a community compost bin in Portland, Oregon a couple of years ago. I was looking through old photos and thought you all might enjoy it. Council Member Gutierrez: Thank you. Council Member Smith moved to approve the resolution. Council Member Gutierrez seconded the motion. Upon roll call the resolution passed unanimously. Resolution 112-20 as recorded in the office of the City Clerk 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www fayetteville-ar gov City Council Meeting Minutes April 7, 2020 Page 12 of 14 Amend §111.30 Retail: An ordinance to amend §111.30 Retail in Chapter III: Alcoholic Beverages of the City Code to provide for the issuance of permits that align with Arkansas statutes and Alcoholic Beverage Control Administrative regulations. City Attorney Kit Williams read the ordinance. City Attorney Kit Williams: We looked at the alcohol regulations we had and all the different state permits that had been issued. At this point there are 45 different permits that can be issued by the state. It is difficult to keep up with them all. We kept up with a lot of them and it took us 2.5 pages to keep up with the first 14 we have. With less than half a page we are going to be able to properly regulate and issue permits and all the remaining state tax permits that have been done by the state legislature and hopefully that will be done in the future. We think this is a good proposal to try to get this situation under control without using pages and pages more of our City Code. Council Member Gutierrez moved to suspend the rules and go to the second reading. Council Member Bunch seconded the motion. Upon roll call the motion passed 7-0. Council Members Turk, Smith, Gutierrez, Kinion, Petty, Scroggin, and Bunch voting yes. Council Member Marsh was absent during the vote. City Attorney Kit Williams read the ordinance. City Attorney Kit Williams: Thank you to Assistant City Attorney Blake Pennington. He worked hard on this and did a good job. He was the author of this ordinance. Council Member Gutierrez moved to suspend the rules and go to the third and final reading. Council Member Bunch seconded the motion. Upon roll call the motion passed unanimously. City Attorney Kit Williams read the ordinance. Mayor Jordan: Kit, thank you for the work you all did on this. This clarified it and made it a lot simpler. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed unanimously. Ordinance 6299 as Recorded in the office of the City Clerk Emery Sapp and Sons, Inc.: A resolution to authorize a contract with Emery Sapp and Sons, Inc. in the amount of $1,250,152.54 for construction of the Rupple Road Extension from Tanyard Drive to Weir Road, to approve a project contingency in the amount of $187,500.00, and to approve a budget adjustment - 2019 Transportation Bond Program. Chris Brown, City Engineer gave a brief description of the resolution. He stated Emery Sapp and Sons was the low bidder and they were lower than the engineer's estimate by about 22%, which was a good bid. 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov City Council Meeting Minutes April 7, 2020 Page 13 of 14 Council Member Bunch: Did you say it was 22% below the other bids? Chris Brown: It was 22% below the engineer's estimate. We typically get an estimate from the engineering firm. Council Member Bunch: Have we used this company before? Chris Brown: Emery Sapp and Sons did the fly -over bridge a few years ago. They did an excellent job managing and staying on schedule. Past experience says they are a very good contractor. Council Member Smith moved to approve the resolution. Council Member Scroggin seconded the motion. Upon roll call the resolution passed unanimously. Resolution 113-20 as recorded in the office of the City Clerk Trailblazer's Association, Inc. d/b/a NWA Trailblazers: A resolution to approve Amendment No. 1 to the contract with Bentonville/Bella Vista Trailblazer's Association, Inc. d/b/a NWA Trailblazers in the amount of $674,281.00 for the construction of the start/finish area and other improvements within Centennial Park, and to approve a budget adjustment. Chris Brown, City Engineer gave a brief description of the resolution. Council Member Smith moved to approve the resolution. Council Member Marsh seconded the motion. Upon roll call the resolution passed unanimously. Resolution 114-20 as recorded in the office of the City Clerk Bid #20-36 Crossland Heavy Contractors: A resolution to award Bid #20-36 and authorize a contract with Crossland Heavy Contractors, Inc. in the amount $3,144,343.60 for the construction of improvements to Centennial Park, to approve a project contingency in the amount of $314,434.00, and to approve a budget adjustment - 2019 Sales Tax Bond Project. Ted Jack, Park Planning Superintendent gave a brief description of the resolution fi Council Member Gutierrez: I am still concerned about how people will get in and out of the park onto Martin Luther King. Has that been addressed? Ted Jack: Right now the park will exit onto Old Farmington Road and you have two choices. You can go left do-,lm to Shiloh and then you have to take a right towards Old Farmington or you can turn right, then go left and come out at a light right across from the Wal-Mart and Lowes area. Council Member Gutierrez: It is great that it's going to go to that light. Council Member Bunch: What you are entering the park on, is that now a private drive? 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIle-ar.gov f City Council Meeting Minutes April 7, 2020 Page 14 of 14 Ted Jack: That was a private drive when it was purchased. We looked at if that could be used as the entry road, but it was not as feasible as we would have liked. That is why we ended up going to a new alignment. Council Member Bunch: I have been on that road and it's really just one -lane. Thank you. Council Member Marsh moved to approve the resolution. Council Member Gutierrez seconded the motion. Upon roll call the resolution passed unanimously. Resolution 115-20 as recorded in the office of the City Clerk Announcements: Susan Norton, Chief of Staff reminded the public about the daily COVID-19 response updates that the city compiles and sends out on the website and through social media. She spoke about the community needing to continue to social distance to prevent the spread of the virus. She spoke about social distancing on the trail systems. She stated the downtown square Farmers Market will remain closed until further notice. She spoke about the Farmers Market at the Evelyn Hills parking lot. She stated the Bulky Waste Spring Clean Ups will be postponed until June. She spoke about an upcoming announcement for a new compost delivery, which is part of a food resiliency future plan. Mayor Jordan: Thank you Council. You all did really good work tonight. City Council Agenda Session Presentations: Agenda Session Presentation January's Sales Tax Report and Energy Report. City Council Tour: None 0RK see/4404 TR����i, -���G . 06\1 Y pF •�(,�.. ;c^ AYETfEVILLE Kara Paxton, City Clerk Treasurer • • 113 West Mountain Fayetteville. AR 72701 (479) 575-8323 www fayetteville-ar gov