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2020-03-16 - Agendas - Archive
Council Member Sonia Gutierrez Ward 1 Position 1 Council Member Sarah Marsh Ward 1 Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Treasurer Kara Paxton City of Fayetteville Arkansas Special City Council Meeting March 16, 2020 Council Member Sloan Scroggin Ward 3 Position I Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 A Special meeting of the Fayetteville City Council was held on March 16, 2020 at 4:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Call to Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: Award of Financial Reporting Achievement City Council Meeting Presentations, Reports, and Discussion Items: Nominating Committee Report Agenda Additions: Disaster Recovery Fund: A resolution to approve a budget adjustment appropriating $3,000,000.00 from the Disaster and Recovery Fund for the financial issues arising from the COVID-19 Pandemic. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 86-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov Temporary Extraordinary Powers: An ordinance to grant the Mayor Temporary Extraordinary Powers to provide for the safety and health of Fayetteville inhabitants and to pass an Emergency Clause. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6292 Washington County Detention Center COVID-19: A resolution to express the City Council's support for the release of pre-trial non-violent detainees from the Washington County Detention Center to reduce the risk or impact of a COVID-19 outbreak in the jail and to protect the public health during a State of Emergency. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 87-20 A. Consent 1. Approval of the March 3, 2020 City Council Minutes APPROVED 2. McClelland Consulting Engineers, Inc.: A resolution to approve Supplement Agreement No. 4 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed $125,258.00 for construction management and observation services associated with the Highway 16 Utility Relocations Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 88-20 3. Williams Tractor, Inc.: A resolution to approve the purchase of three Hustler Super 7 mowers from Williams Tractor, Inc. in the total amount of $28,485.00, pursuant to a State Procurement Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 89-20 4. Bergkamp, Inc.: A resolution to authorize the purchase of an Asphalt Repair Truck and Roller from Bergkamp, Inc. of Salina Kansas for the amount of $204,890.00, pursuant to a Sourcewell Cooperative Purchasing Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 90-20 5. Sasco & Southern Star Materials: A resolution to authorize the purchase of a Craftco Supershot Crack Sealer from Sasco & Southern Star Materials of Springfield, Missouri for the amount of $81,532.01, pursuant to a Sourcewell Cooperative Purchasing Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 91-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 6. Chevrolet of Fayetteville: A resolution to approve the purchase of three Chevy Traverses from Chevrolet of Fayetteville in the total amount of $74,991.00, pursuant to a State Procurement Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 92-20 7. Lewis Ford: A resolution to approve the purchase of two Dodge Ram 1500 trucks from Lewis Ford of Fayetteville in the total amount of $43,268.00, pursuant to a State Procurement Contract. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 93-20 8. Multi -Use Trails Easement: A resolution to authorize Mayor Jordan to convey a multi -use trails easement to the City of Springdale to allow a Natural Surface Mountain Bike Trail to cross through City of Fayetteville property. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 94-20 9. BID #20-34 Visionaire Lighting, LLC: A resolution to award BID #20-34 and authorize the purchase of trail light fixtures from Visionaire Lighting, LLC for the Unit price of $1,100.00 and fiberglass light poles from Alliance Compoites, Inc. for the unit price of $450.00, plus applicable taxes and freight charges, in variable amounts as needed through December 31, 2020. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 95-20 10. South Delta Aviation, Inc.: A resolution to approve a three year lease agreement with South Delta Aviation, Inc. for the Airport Hangar at 4248 South School Avenue for rent in the amount of $3,084.00 per month. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 96-20 11. South Delta Aviation, Inc. A resolution to approve a three year lease agreement with South Delta Aviation, Inc. for the Airport Hangar at 4230 South School Avenue for rent in the amount of $1,387.80 per month. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 97-20 12. Arkansas Community Foundation Grant: A resolution to authorize acceptance of the Arkansas Community Foundation Grant Award in the amount of $20,000.00, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 98-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 13. Wastequip, Inc.: A resolution to approve the purchase of trash and recycling containers and compactor related products and services from Wastequip, Inc., pursuant to a Sourcewell Cooperative Purchasing Contract, through July 7, 2021, and any future renewal periods. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 99-20 14. Friends of YRCC Donation: A resolution to approve a budget adjustment in the amount of $24,273.00 representing a donation from Friends of YRCC to fund Summer and Fall programs offered at the Yvonne Richardson Community Center. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 100-20 15. Arkansas Occupational Health Clinic: A resolution to authorize a one year contract with an option to renew for up to four additional one year terms with Arkansas Occupational Health Clinic in an amount not to exceed $80,000.00 for physical exams and health screenings for Fire Department employees at a cost of $364.00 to $775.00 per exam. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 101-20 16. Casco Industries: A resolution to authorize the purchase of protective bunker gear for the Fire Department on an as -needed basis from Casco Industries through December 31, 2021, pursuant to a Regional Cooperative Bid Process through the City of Springdale. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 102-20 B. Unfinished Business: 1. C-PZD 19-6952 (5102 W. Wedington Dr./LBDG Wedington): An ordinance to approve a Commercial Planned Zoning District entitled C-PZD 19-6952 for approximately 8.60 acres located at 5102 West Wedington Drive to allow the development of mini -storage units and accessory office and retail space. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 2. Enact §114.20 Regulation of Single -Use Disposable Bags: An ordinance to enact §114.20 Regulation of single -use disposable bags provided by large food stores. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov C. New Business: 1. Shipley Motor Equipment Co.: An ordinance to waive the requirements of formal competitive bidding and authorize the repair of a Recycling and Trash Collection truck by Shipley Motor Equipment Co. for the amount of $42,352.81. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 6293 2. BID #20-29 Cornerstone Construction of Russellville, Inc: An ordinance to award Bid #20- 29 and authorize a contract with Cornerstone Construction of Russellville, Inc. in the amount of $1,689.781.20 for construction services associated with the Highway 16 Utility Relocations Project, to approve a project contingency in the amount of $168,978.12, and to approve a budget adjustment. PASSED AND SHALL BE RECORDED AS ORDINANCE NO. 103-20 3. Hach Company : An ordinance to waive competitive bidding and approve the purchase of two analyzers and four sludge level detection assemblies from Hach Company for the Noland and West Side Water Resource Recovery Facilities in the total amount of $56,943.00 plus applicable taxes and freight charges. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 4. Sain Street Extension Project: An ordinance to vacate a portion of Right -of -Way from Front Street to Joyce Boulevard for the Sain Street Extension Project. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 5. ADM 20-6998 Amend Ordinance No. 2883 Sain Street: An ordinance to amend Ordinance No. 2883 by removing the requirement to construct a cul-de-sac at the end of Sain Street. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 6. Enact Article X Pedal Carriages: An ordinance to enact Article X Pedal Carriages into Chapter 117: Vehicle -Related Businesses. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 7. 2019 Drainage Improvements Bond Project: A resolution to approve the purchase of property located at 923 West Cato Springs Road from Miguel and Juanita Contreras for the amount of $92,000.00 to reduce future flood damage and restore flood capacity in the area, to approve a project contingency in the amount of $3,000.00 to cover all associated closing costs, to approve internal charges in the amount of $1,500.00, and to approve a budget adjustment - 2019 Drainage Improvements Bond Project. PASSED AND SHALL BE RECORDED AS RESOLUTION NO. 104-20 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov 8. 2020 Merit Staff Pay and Benefits Study: A resolution to approve the 2020 Merit Staff Pay and Benefits Study Report prepared by Johanson Group, and to adopt the 2020 Merit Staff Pay Plan Structure. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING 9. 2020 Employee Compensation: A resolution to approve a budget adjustment in the amount of $1,322,000.00 to facilitate the City -Wide 2020 Employee Compensation Adjustment. THIS ITEM WAS TABLED TO THE APRIL 7, 2020 CITY COUNCIL MEETING Announcements City Council Agenda Session Presentations: Agenda Session Presentation- Salary Survey and Wage Discussion City Council Tour: None Adjournment: 6:26 p.m. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting: M -arch -4-7 292$— /1�Gt(C b� ada� Adjourn: b I p � v M Subject: Roll Motion To: Bunch ' r Turk Smith Gutierrez Bunch Marsh Turk Kinion Smith Petty Gutierrez Scroggin Marsh Mayor Jordan Kinion Subject: Motion To: Motion By: Seconded: Bunch Turk Smith Gutierrez Marsh Kinion Petty Scroggin Mayor Jordan City Council Meeting: March47�,-2020-"/V\-Cr r ILI t, I I,, Subject: CA- LIQ Motion To: C) C) , n Q rd r -A Pf Marlj Motion By: ��,-� , h1h r AA c4 Seconded: Bunch J/ Turk 6(--) cAI'D-\ Turk r� f Smith Smith Gutierrez Gutierrez Marsh V17 Kinion Marsh V/ Petty Kinion Scroggin Petty Mayor Jordan Scroggin Subject: -T e- vy-I 1- C V M cc)C', ( kf/ Em- Wp J Od 0`n 9L-/CY Motion To: C) C) , n Q rd r -A Pf Marlj Motion By: ��,-� , h1h r AA c4 Seconded: Bunch 6(--) cAI'D-\ Turk r� f f Smith Gutierrez V17 Marsh V/ Kinion Petty Scroggin f 1 Mayor Jordan City Council Meeting: -larch l7, 2020 'M A k Subject: 1 I _ �2_ Motion To:1 „�-�� � (.l ��,,,p (A �� D fo Motion By: Seconded: TI n Ina `t7 Bunch 4 Turk IZ Smith / Gutierrez Marsh Marsh / Kinion n Petty Petty Scroggin Scroggin Mayor Jordan Mayor Jordan Subject: Motion To: Motion By: Seconded: Bunch Turk Smith Gutierrez Marsh Kinion Petty Scroggin Mayor Jordan City Council Meeting: March -17 -i --202(Y lVL� CC 1 b) U'C)j ,J Subject: Consent Motion To: Motion To: t , Seconded: — Motion By: Bunch I Seconded: �T Smith Bunch Gutierrez Marsh Turk f Kinion `r Smith Petty C� t A. 1- A. 16 qJ a0 a,7, -a0 Gutierrez Mayor Jordan Marsh f CJ(� Kinion !i l Petty G a Scroggin f CI Cp _ J 0 Mayor Jordan o Subject: 4 Motion To: Motion By: t , Seconded: — Bunch Turk, Smith Gutierrez Marsh Kinion `r Petty Scroggin Mayor Jordan V " o City Council Meeting: Nlarcli 17, 2026 A �'`Jr(--k 16 ) "0 a0 (DrA 'i Jl r". X1.1' 0 Subject: C-PZD 19-6952 (5102 W. Wedington, Dr./LBDG Wedington) 2020-0100 Motion To: ICAV)� �f Motion By: rz , Seconded: ` Unfinished Business B.I " Bunch Y Turk Turk / Smith Smith Gutierrez Gutierrez / 1Z Marsh Marsh f Kinion Kinion Petty Petty Scroggin Scroggin Mayor Jordan Mayor Jordan V CI r, ti e C Subject: Enact §114.20 Regulation of Single -Use Disposable Bags 2020-0147 Motion To: Motion By: Seconded: ` Bunch Unfinished Business B.2 Turk Smith Gutierrez 1Z Marsh Kinion Petty Scroggin Mayor Jordan i i t -P VYl (I/C.t f On f e 1 L'l C Gt r _ n �� , City Council Meeting: Mar A'C" f " C)�) Subject: Shipley Motor Equipment Co. 2020-0196 Motion To: II ra` �' JO Motion By: - JZ � o (`� --- Seconded:�— i New Business C.1 Bunch Turk Smith ✓ Gutierrez Marsh \ Kinion rA fort Petty J Scroggin / ,i Mayor Jordan '-O '> -C) 9 10 !� O r,f - 1) r`1 Subject: BID #20-29 Cornerstone Construction of Russellville, Inc. 2020-0200 Motion To: Motion By: /� + r Z Seconded: i New Business C.2 Bunch Turk Smith ✓ Gutierrez Marsh \ Kinion P V) Petty Scroggin Mayor Jordan r City Council Meeting: Mareh-1-9-2020 ("di YArAn I,fO Subject: Hach Company 2020-0198 Motion To: ^ Motion By: �v Mr, 0 1 1-\ Seconded: IA Y tP\ New Business C.3 1 ^� Bunch Turk Smith Gutierrez v Marsh Kinion A__YJ�a Petty Scroggin Mayor Jordan Subject: Sain Street Extension Project 2020-0187 Motion To: Motion By: Seconded: New Business C.4 Bunch Turk Smith Gutierrez f Marsh Kinion�— A__YJ�a Petty Scroggin Mayor Jordan Q-0 City Council Meeting: Aft rah -47 2020- Subject: ADM 20-6998 Amend Ordinance No. 2883 Sain Street 2020-0061 Motion To: Motion By: (cac-lrj r)] Seconded: - 'IA , New Business C.6 j Bunch f% New Business Turk V' Smith Smith � Gutierrez C.5 Gutierrez Marsh / Marsh J Kinion Kinion n �' Z,t Petty Petty Scroggin Scroggin Mayor Jordan Mayor Jordan Subject: Enact Article X Pedal Carriages 2020-0160 Motion To: Motion By: (cac-lrj r)] Seconded: I New Business C.6 j Bunch Turk Smith ' Gutierrez Marsh / Kinion Petty Scroggin Mayor Jordan F) - 0 City Council Meeting: Ma-rch-17; 2020- F� Subject: 2019 Drainage Improvements Bond Project 2020-0024 Motion To: A 0,0 V Motion By: �J Seconded: J� tnv�� New Bunch JJ Turk / Business C. 7 Smith Gutierrez Gutierrez Marsh Marsh Kinion ,�o P n t Kinion Petty Petty Scroggin / Scroggin Mayor Jordan Mayor Jordan Subject: 2020 Merit Staff Pay and Benefits Study 2020-0180 Motion To: } /j Motion By: 42i CO �a i Seconded: J� tnv�� New Bunch Turk / Business Smith C.8 Gutierrez Marsh Kinion Petty Scroggin Mayor Jordan ,-» 0 /) i hJ v c City Council Meeting: March-1-7-,-2020- Subject: 2020 Employee Compensation 2020-0181 Motion To: -� Motion By: roo, Seconded: , New Business C 9 Bunch Turk Smith / Gutierrez Gutierrez Marsh Marsh Kinion ii__, C k� e:,, n Kinion Petty Petty Scroggin Scroggin Mayor Jordan Mayor Jordan /--0 Subject: -- Subject: Motion To: Motion By: Seconded: Bunch Turk Smith Gutierrez Marsh Kinion Petty Scroggin Mayor Jordan City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (179) 575-8323 A t i City Council Tentative Agenda Tuesday, March 10, 2020 4:30 PM City Hall Room 326 City Council Members Council Member Sonia Gutierrez Ward I Council Member Sarah Marsh Ward I Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scrugin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Kyle Smith Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Agenda Session Tentative Agenda March 10, 2020 ,Call To Order ✓ Roll Call /ledge of Allegiance /Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: �. 2019-0994 ✓NOMINATING COMMITTEE REPORT Agenda Additions A. Consent: ,A. 1 2019-0973 APPROVAL OF THE MARCH 3, 2020 CITY COUNCIL MEETING MINUTES YA. 2 2020-0199 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 4 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT ,/A.3 2020-0136 WILLIAMS TRACTOR, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF THREE HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR, INC. IN THE TOTAL AMOUNT OF $28,485.00, PURSUANT TO A STATE PROCUREMENT CONTRACT City of Fayetteville, Arkansas Page 2 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 /A.4 2020-0137 BERGKAMP, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN ASPHALT REPAIR TRUCK AND ROLLER FROM BERGKAMP, INC. OF SALINA, KANSAS FOR THE AMOUNT OF $204,890.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT /A.5 2020-0138 SASCO & SOUTHERN STAR MATERIALS: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CRAFTCO SUPERSHOT CRACK SEALER FROM SASCO & SOUTHERN STAR MATERIALS OF SPRINGFIELD, MISSOURI FOR THE AMOUNT OF $81,532.01, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT /A.6 2020-0139 CHEVROLET OF FAYETTEVILLE: A RESOLUTION TO APPROVE THE PURCHASE OF THREE CHEVY TRAVERSES FROM CHEVROLET OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $74,991.00, PURSUANT TO A STATE PROCUREMENT CONTRACT A.7 2020-0140 LEWIS FORD: A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $43,268.00, PURSUANT TO A STATE PROCUREMENT CONTRACT City of Fayetteville, Arkansas Page 3 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 ✓A.8 2020-0174 MULTI -USE TRAILS EASEMENT: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO CONVEY A MULTI -USE TRAILS EASEMENT TO THE CITY OF SPRINGDALE TO ALLOW A NATURAL SURFACE MOUNTAIN BIKE TRAIL TO CROSS THROUGH CITY OF FAYETTEVILLE PROPERTY `A.9 2020-0176 BID #20-34 VISIONAIRE LIGHTING, LLC: A RESOLUTION TO AWARD BID # 20-34 AND AUTHORIZE THE PURCHASE OF TRAIL LIGHT FIXTURES FROM VISIONAIRE LIGHTING, LLC FOR THE UNIT PRICE OF $1,100.00 AND FIBERGLASS LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN FOR THE UNIT PRICE OF $450.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, IN VARIABLE AMOUNTS AS NEEDED THROUGH DECEMBER 31, 2020 A.10 2020-0184 SOUTH DELTA AVIATION, INC.: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4248 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $3,084.00 PER MONTH /A. 11 2020-0185 SOUTH DELTA AVIATION, INC.: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4230 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,387.80 PER MONTH City of Fayetteville, Arkansas Page 4 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 /A. 12 2020-0186 ARKANSAS COMMUNITY FOUNDATION GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE ARKANSAS COMMUNITY FOUNDATION GRANT AWARD IN THE AMOUNT OF $20,000.00, AND TO APPROVE A BUDGET ADJUSTMENT ,//A.13 2020-0189 WASTEQUIP, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF TRASH AND RECYCLING CONTAINERS AND COMPACTOR RELATED PRODUCTS AND SERVICES FROM WASTEQUIP, INC., PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, THROUGH JULY 7, 2021, AND ANY FUTURE RENEWAL PERIODS A.14 2020-0195 FRIENDS OF YRCC DONATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $24,273.00 REPRESENTING A DONATION FROM FRIENDS OF YRCC TO FUND SUMMER AND FALL PROGRAMS OFFERED AT THE YVONNE RICHARDSON COMMUNITY CENTER A.15 2020-0182 ARKANSAS OCCUPATIONAL HEALTH CLINIC: A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS WITH ARKANSAS OCCUPATIONAL HEALTH CLINIC IN AN AMOUNT NOT TO EXCEED $80,000.00 FOR PHYSICAL EXAMS AND HEALTH SCREENINGS FOR FIRE DEPARTMENT EMPLOYEES AT A COST OF $364.00 TO $775.00 PER EXAM City of Fayetteville, Arkansas Page 5 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 :x.16 2020-0197 CASCO INDUSTRIES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF PROTECTIVE BUNKER GEAR FOR THE FIRE DEPARTMENT ON AN AS -NEEDED BASIS FROM CASCO INDUSTRIES THROUGH DECEMBER 31, 2021, PURSUANT TO A REGIONAL COOPERATIVE BID PROCESS THROUGH THE CITY OF SPRINGDALE B. Unfinished Business: B.1 2020-0100 C-PZD 19-6952 (5102 W. WEDINGTON DR./LBDG WEDINGTON): AN ORDINANCE TO APPROVE A COMMERCIAL PLANNED ZONING DISTRICT ENTITLED C-PZD 19-6952 FOR APPROXIMATELY 8.60 ACRES LOCATED AT 5102 WEST WEDINGTON DRIVE TO ALLOW THE DEVELOPMENT OF MINI -STORAGE UNITS AND ACCESSORY OFFICE AND RETAIL SPACE At the February 18, 2020 City Council meeting this ordinance was left on the First Reading. At the March 3, 2020 City Council meeting this ordinance was left on the Second Reading. /B.2 2020-0147 ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS: AN ORDINANCE TO ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS PROVIDED BY LARGE FOOD STORES At the March 3, 2020 City Council meeting this ordinance was left on the First Reading. C. New Business: City of Fayetteville, Arkansas Page 6 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 '/C. 1 2020-0196 SHIPLEY MOTOR EQUIPMENT CO.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE REPAIR OF A RECYCLING AND TRASH COLLECTION TRUCK BY SHIPLEY MOTOR EQUIPMENT CO. FOR THE AMOUNT OF $42,352.81 fC. 2 2020-0200 BID #20-29 CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC.: A RESOLUTION TO AWARD BID #20-29 AND AUTHORIZE A CONTRACT WITH CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. IN THE AMOUNT OF $1,689,781.20 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $168,978.12, AND TO APPROVE A BUDGET ADJUSTMENT ,'/C.3 2020-0198 HACH COMPANY: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF TWO ANALYZERS AND FOUR SLUDGE LEVEL DETECTION ASSEMBLIES FROM HACH COMPANY FOR THE NOLAND AND WEST SIDE WATER RESOURCE RECOVERY FACILITIES IN THE TOTAL AMOUNT OF $56,943.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES C. 4 2020-0187 SAIN STREET EXTENSION PROJECT: AN ORDINANCE TO VACATE A PORTION OF RIGHT-OF-WAY FROM FRONT STREET TO JOYCE BOULEVARD FOR THE SAIN STREET EXTENSION PROJECT City of Fayetteville, Arkansas Page 7 Printed on 3/412020 City Council Agenda Session Tentative Agenda March 10, 2020 ,/C.5 2020-0061 ADM 20-6998 AMEND ORDINANCE NO. 2883 SAIN STREET: AN ORDINANCE TO AMEND ORDINANCE NO. 2883 BY REMOVING THE REQUIREMENT TO CONSTRUCT A CUL-DE-SAC AT THE END OF SAIN STREET /C.6 2020-0160 ENACT ARTICLE X PEDAL CARRIAGES: AN ORDINANCE TO ENACT ARTICLE X PEDAL CARRIAGES INTO CHAPTER 117: VEHICLE -RELATED BUSINESSES A7 2020-0024 2019 DRAINAGE IMPROVEMENTS BOND PROJECT: A RESOLUTION TO APPROVE THE PURCHASE OF PROPERTY LOCATED AT 923 WEST CATO SPRINGS ROAD FROM MIGUEL AND JUANITA CONTRERAS FOR THE AMOUNT OF $92,000.00 TO REDUCE FUTURE FLOOD DAMAGE AND RESTORE FLOOD CAPACITY IN THE AREA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,000.00 TO COVER ALL ASSOCIATED CLOSING COSTS, TO APPROVE INTERNAL CHARGES IN THE AMOUNT OF $1,500.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE IMPROVEMENTS BOND PROJECT 1C. 8 2020-0180 2020 MERIT STAFF PAY AND BENEFITS STUDY: A RESOLUTION TO APPROVE THE 2020 MERIT STAFF PAY AND BENEFITS STUDY REPORT PREPARED BY THE JOHANSON GROUP, AND TO ADOPT THE 2020 MERIT STAFF PAY PLAN STRUCTURE City of Fayetteville, Arkansas Page 8 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 F/C.9 2020-0181 2020 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,322,000.00 TO FACILITATE THE CITY-WIDE 2020 EMPLOYEE COMPENSATION ADJUSTMENT D. City Council Agenda Session Presentations: D.1 2020-0121 AGENDA SESSION PRESENTATION - SALARY SURVEY AND WAGE DISCUSSION E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 9 Printed on 3/4/2020 J1g120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, March 10, 2020 4:30 PM City Hall Room 326 City Council Members Council Member Sonia Gutierrez Ward l Council Member Sarah Marsh Ward 1 Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Kyle Smith Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Agenda Session Tentative Agenda March 10, 2020 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 2019-0994 NOMINATING COMMITTEE REPORT Agenda Additions A. onsent: Ail 2019-0973 APPROVAL OF THE MARCH 3, 2020 CITY COUNCIL MEETING MINUTES A�2 2020-0199 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 4 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN ,AMOUNT NOT TO EXCEED $125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT A4 2020-0136 WILLIAMS TRACTOR, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF THREE HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR, INC. IN THE TOTAL AMOUNT OF $28,485.00, PURSUANT TO A STATE PROCUREMENT CONTRACT City of Fayetteville, Arkansas Page 2 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 ,A 4 2020-0137 BERGKAMP, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN ASPHALT REPAIR TRUCK AND ROLLER FROM BERGKAMP, INC. OF SALINA, KANSAS FOR THE AMOUNT OF $204,890.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT l� AV 2020-0138 SASCO & SOUTHERN STAR MATERIALS: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CRAFTCO SUPERSHOT CRACK SEALER FROM SASCO & SOUTHERN STAR MATERIALS OF SPRINGFIELD, MISSOURI FOR THE AMOUNT OF $81,532.01, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT AIJfi 2020-0139 CHEVROLET OF FAYETTEVILLE: A RESOLUTION TO APPROVE THE PURCHASE OF THREE CHEVY TRAVERSES FROM CHEVROLET OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $74,991.00, PURSUANT TO A STATE PROCUREMENT CONTRACT A.0 2020-0140 LEWIS FORD: A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $43,268.00, PURSUANT TO A STATE PROCUREMENT CONTRACT City of Fayetteville, Arkansas Page 3 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 AV 2020-0174 MULTI -USE TRAILS EASEMENT: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO CONVEY A MULTI -USE TRAILS EASEMENT TO THE CITY OF SPRINGDALE TO ALLOW A NATURAL SURFACE MOUNTAIN BIKE TRAIL TO CROSS THROUGH CITY OF FAYETTEVILLE PROPERTY AV9 2020-0176 BID #20-34 VISIONAIRE LIGHTING, LLC: A RESOLUTION TO AWARD BID # 20-34 AND AUTHORIZE THE PURCHASE OF TRAIL LIGHT FIXTURES FROM VISIONAIRE LIGHTING, LLC FOR THE UNIT PRICE OF $1,100.00 AND FIBERGLASS LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN FOR THE UNIT PRICE OF $450.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, IN VARIABLE AMOUNTS AS NEEDED THROUGH DECEMBER 31, 2020 A40 2020-0184 SOUTH DELTA AVIATION, INC.: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4248 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $3,084.00 PER MONTH A 1 2020-0185 SOUTH DELTA AVIATION, INC.: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4230 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,387.80 PER MONTH City of Fayetteville, Arkansas Page 4 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 A.42 2020-0186 ARKANSAS COMMUNITY FOUNDATION GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE ARKANSAS COMMUNITY FOUNDATION GRANT AWARD IN THE AMOUNT OF $20,000.00, AND TO APPROVE A BUDGET ADJUSTMENT A.Y13 2020-0189 WASTEQUIP, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF TRASH AND RECYCLING CONTAINERS AND COMPACTOR RELATED PRODUCTS AND SERVICES FROM WASTEQUIP, INC., PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, THROUGH JULY 7, 2021, AND ANY FUTURE RENEWAL PERIODS 1:1 4 2020-0195 FRIENDS OF YRCC DONATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $24,273.00 REPRESENTING A DONATION FROM FRIENDS OF YRCC TO FUND SUMMER AND FALL PROGRAMS OFFERED AT THE YVONNE RICHARDSON COMMUNITY CENTER A�l5 2020-0182 ARKANSAS OCCUPATIONAL HEALTH CLINIC: A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS WITH ARKANSAS OCCUPATIONAL HEALTH CLINIC IN AN AMOUNT NOT TO EXCEED $80,000.00 FOR PHYSICAL EXAMS AND HEALTH SCREENINGS FOR FIRE DEPARTMENT EMPLOYEES AT A COST OF $364.00 TO $775.00 PER EXAM City of Fayetteville, Arkansas Page 5 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 AM 6 2020-0197 CASCO INDUSTRIES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF PROTECTIVE BUNKER GEAR FOR THE FIRE DEPARTMENT ON AN AS -NEEDED BASIS FROM CASCO INDUSTRIES THROUGH DECEMBER 31, 2021, PURSUANT TO A REGIONAL COOPERATIVE BID PROCESS THROUGH THE CITY OF SPRINGDALE B. nfinished Business: B 1 2020-0100 C-PZD 19-6952 (5102 W. WEDINGTON DR./LBDG WEDINGTON): AN ORDINANCE TO APPROVE A COMMERCIAL PLANNED ZONING DISTRICT ENTITLED C-PZD 19-6952 FOR APPROXIMATELY 8.60 ACRES LOCATED AT 5102 WEST WEDINGTON DRIVE TO ALLOW THE DEVELOPMENT OF MINI -STORAGE UNITS AND ACCESSORY OFFICE AND RETAIL SPACE At the February 18, 2020 City Council meeting this ordinance was left on the First Reading. At the March 3, 2020 City Council meeting this ordinance was left on the Second Reading. B 2 2020-0147 ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS: AN ORDINANCE TO ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS PROVIDED BY LARGE FOOD STORES At the March 3, 2020 City Council meeting this ordinance was left on the First Reading. C. New Business: City of Fayetteville, Arkansas Page 6 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 C`1 2020-0196 SHIPLEY MOTOR EQUIPMENT CO.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE REPAIR OF A RECYCLING AND TRASH COLLECTION TRUCK BY SHIPLEY MOTOR EQUIPMENT CO. FOR THE AMOUNT OF $42,352.81 1 r CV 2 2020-0200 BID #20-29 CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC.: A RESOLUTION TO AWARD BID #20-29 AND AUTHORIZE A CONTRACT WITH CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. IN THE AMOUNT OF $1,689,781.20 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $168,978.12, AND TO APPROVE A BUDGET ADJUSTMENT d2020-0198 HACH COMPANY: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF TWO ANALYZERS AND FOUR SLUDGE LEVEL DETECTION ASSEMBLIES FROM HACH COMPANY FOR THE NOLAND AND WEST SIDE WATER RESOURCE RECOVERY FACILITIES IN THE TOTAL AMOUNT OF $56,943.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES L� 2020-0061 ADM 20-6998 AMEND ORDINANCE NO. 2883 SAIN STREET: AN ORDINANCE TO AMEND ORDINANCE NO. 2883 BY REMOVING THE REQUIREMENT TO CONSTRUCT A CUL-DE-SAC AT THE END OF SAIN STREET City of Fayetteville, Arkansas Page 7 Printed on 3/4/2020 City Council Agenda Session Tentative Agenda March 10, 2020 U' 5 2020-0187 SAIN STREET EXTENSION PROJECT: AN ORDINANCE TO VACATE A PORTION OF RIGHT-OF-WAY FROM FRONT STREET TO JOYCE BOULEVARD FOR THE SAIN STREET EXTENSION PROJECT C 6 2020-0160 ENACT ARTICLE X PEDAL CARRIAGES: AN ORDINANCE TO ENACT ARTICLE X PEDAL CARRIAGES INTO CHAPTER 117; VEHICLE -RELATED BUSINESSES _ 7 2020-0024 2019 DRAINAGE IMPROVEMENTS BOND PROJECT: A RESOLUTION TO APPROVE THE PURCHASE OF PROPERTY LOCATED AT 923 WEST CATO SPRINGS ROAD FROM MIGUEL AND JUANITA CONTRERAS FOR THE AMOUNT OF $92,000.00 TO REDUCE FUTURE FLOOD DAMAGE AND RESTORE FLOOD CAPACITY IN THE AREA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,000.00 TO COVER ALL ASSOCIATED CLOSING COSTS, TO APPROVE INTERNAL CHARGES IN THE AMOUNT OF $1,500.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE IMPROVEMENTS BOND PROJECT f 8 2020-0180 2020 MERIT STAFF PAY AND BENEFITS STUDY: A RESOLUTION TO APPROVE THE 2020 MERIT STAFF PAY AND BENEFITS STUDY REPORT PREPARED BY THE JOHANSON GROUP, AND TO ADOPT THE 2020 MERIT STAFF PAY PLAN STRUCTURE City of Fayetteville, Arkansas Page 8 Printed on 3/4)2020 City Council Agenda Session Tentative Agenda March 10, 2020 9 2020-0181 2020 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,322,000.00 TO FACILITATE THE CITY-WIDE 2020 EMPLOYEE COMPENSATION ADJUSTMENT D.ity Council Agenda Session Presentations: 1 2020-0121 AGENDA SESSION PRESENTATION - SALARY SURVEY AND WAGE DISCUSSION E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 9 Printed on 3/4/2020 DEPARTMENTAL CORRESPONDENCE ar4� OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan THRU: Kara Paxton, City Clerk FROM: Kit Williams, City Attorney DATE: March 17, 2020 Kit Williams City Attorney Blake Pennington Assistant City Attorney Jodi Batker Paralegal RE: Resolutions and Ordinances prepared by the City Attorney's Office and passed at the Special City Council meeting of March 16, 2020 1. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT APPROPRIATING $3,000,000.00 FROM THE DISASTER AND RECOVERY FUND FOR THE FINANCIAL ISSUES ARISING FROM THE COVID-19 PANDEMIC 2. AN ORDINANCE TO GRANT THE MAYOR TEMPORARY EXTRAORDINARY POWERS TO PROVIDE FOR THE SAFETY AND HEALTH OF FAYETTEVILLE INHABITANTS AND TO PASS AN EMERGENCY CLAUSE 3. A RESOLUTION TO EXPRESS THE CITY COUNCIL'S SUPPORT FOR THE RELEASE OF PRE-TRIAL NON-VIOLENT DETAINEES FROM THE WASHINGTON COUNTY DETENTION CENTER TO REDUCE THE RISK OR IMPACT OF A COVID-19 OUTBREAK IN THE JAIL AND TO PROTECT THE PUBLIC HEALTH DURING A STATE OF EMERGENCY 4. A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 4 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT 5. A RESOLUTION TO APPROVE THE PURCHASE OF THREE HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR, INC. IN THE TOTAL AMOUNT OF $28,485.00, PURSUANT TO A STATE PROCUREMENT CONTRACT 6. A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN ASPHALT REPAIR TRUCK AND ROLLER FROM BERGKAMP, INC. OF SALINA, KANSAS FOR THE AMOUNT OF $204,890.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT 7. A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CRAFTCO SUPERSHOT CRACK SEALER FROM SASCO & SOUTHERN STAR MATERIALS OF SPRINGFIELD, MISSOURI FOR THE AMOUNT OF $81,532.01, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT 8. A RESOLUTION TO APPROVE THE PURCHASE OF THREE CHEVY TRAVERSES FROM CHEVROLET OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $74,991.00, PURSUANT TO A STATE PROCUREMENT CONTRACT 9. A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $435268.00, PURSUANT TO A STATE PROCUREMENT CONTRACT 10. A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO CONVEY A MULTI -USE TRAILS EASEMENT TO THE CITY OF SPRINGDALE TO ALLOW A NATURAL SURFACE MOUNTAIN BIKE TRAIL TO CROSS THROUGH CITY OF FAYETTEVILLE PROPERTY 11. A RESOLUTION TO AWARD BID # 20-34 AND AUTHORIZE THE PURCHASE OF TRAIL LIGHT FIXTURES FROM VISIONAIRE LIGHTING, LLC FOR THE UNIT PRICE OF $1,100.00 AND FIBERGLASS LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN FOR THE UNIT PRICE OF $450.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, IN VARIABLE AMOUNTS AS NEEDED THROUGH DECEMBER 31, 2020 12. A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4248 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $3,084.00 PER MONTH 13.A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4230 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,387.80 PER MONTH 14.A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE ARKANSAS COMMUNITY FOUNDATION GRANT AWARD IN THE AMOUNT OF $20,000.00, AND TO APPROVE A BUDGET ADJUSTMENT 15. A RESOLUTION TO APPROVE THE PURCHASE OF TRASH AND RECYCLING CONTAINERS AND COMPACTOR RELATED PRODUCTS AND SERVICES FROM WASTEQUIP, INC., PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, THROUGH JULY 7, 2021, AND ANY FUTURE RENEWAL PERIODS 16. A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $24,273.00 REPRESENTING A DONATION FROM FRIENDS OF YRCC TO FUND SUMMER AND FALL PROGRAMS OFFERED AT THE YVONNE RICHARDSON COMMUNITY CENTER 17. A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS WITH ARKANSAS OCCUPATIONAL HEALTH CLINIC IN AN AMOUNT NOT TO EXCEED $80,000.00 FOR PHYSICAL EXAMS AND HEALTH SCREENINGS FOR FIRE DEPARTMENT EMPLOYEES AT A COST OF $364.00 TO $775.00 PER EXAM 18. A RESOLUTION TO AUTHORIZE THE PURCHASE OF PROTECTIVE BUNKER GEAR FOR THE FIRE DEPARTMENT ON AN AS -NEEDED BASIS FROM CASCO INDUSTRIES THROUGH DECEMBER 31, 2021, PURSUANT TO A REGIONAL COOPERATIVE BID PROCESS THROUGH THE CITY OF SPRINGDALE 19. AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE REPAIR OF A RECYCLING AND TRASH COLLECTION TRUCK BY SHIPLEY MOTOR EQUIPMENT CO. FOR THE AMOUNT OF $42,352.81 20. A RESOLUTION TO AWARD BID #20-29 AND AUTHORIZE A CONTRACT WITH CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. IN THE AMOUNT OF $1,689,781.20 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $168,978.12, AND TO APPROVE A BUDGET ADJUSTMENT 21. A RESOLUTION TO APPROVE THE PURCHASE OF PROPERTY LOCATED AT 923 WEST CATO SPRINGS ROAD FROM MIGUEL AND JUANITA CONTRERAS FOR THE AMOUNT OF $92,000.00 TO REDUCE FUTURE FLOOD DAMAGE AND RESTORE FLOOD CAPACITY IN THE AREA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,000.00 TO COVER ALL ASSOCIATED CLOSING COSTS, TO APPROVE INTERNAL CHARGES IN THE AMOUNT OF $1,500.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE IMPROVEMENTS BOND PROJECT AS i a CITY OF FAYETTEVILLE ARKANSAS 2020 Merit Staff Pay and Benefits Study City Council Agenda Session 2020 Merit Staff Pay and Benefits Study City Council — Future Pay and Benefits Studies • Total Rewards: Comp. & Benefits Philosophy - Competitive base pay to attract applicants within the City's market recruitment area - Retain competent employees by leading market recruitment area with total rewards (base pay and benefit) offerings • Study Market Area: Bentonville, Rogers, Springdale, Jonesboro and Lawrence; NOARK Study, DOL, Compdata & CompAnalyst • Evaluation of Employee Benefit Options - 5 major benefits - Retirement Plan, Medical/Dental, Time Off Plans, Shift/On-call Pay and Education Reimbursement Plans • Frequency of surveys - Every other year (Civil Service -odd years and Merit -even years) • Financially sustainable structures for step & merit pay plans • Apples to apples on step and merit range mins and maxes 2020 Merit Staff Pay and Benefits Study Total Rewards: Base Pay Study Results Base pay study overall variance averages are based on 96 benchmark positions. Market Market Market Market Market City's Actual Average Average Average Avg. Pay Pay Pay Pay Pay Pay Range Avg. Range Range Range Range Spread Min. Mid. Max. Spread Overall 0.38% -1.45% -3.45% -4.95% 49.8% 44.6% Base pay study overall variance averages are based on 96 benchmark positions. 2020 Merit Staff Pay and Benefits Study Base Pay Study Recommendation Current Merit Staff Pay Plan Structure since 3-27-2017 Average Market Employee Pay Adjustment for 2020: (NOARK Survey) Average Market Employee Pay Adjustment for 2021: Adjustment for Positive 2019 Market Pay Study Variance: 3.20% 3.20% Proposed Merit Staff Pay Plan Structure Adjustment for 2020: 6.02% MERIT STAFF POSITIONS PAY PLAN GRID PROPOSED MERIT PAY PLAN 3-23-20 MAX 124% Annualized amounts are based on hourly rates. GRADE HOURS HOURLY RATE ANNUALIZED MIN MARKET MAX MIN MARKET MAX J410 2080 $13.20 $15.90 $19.72 $27,456.00 $33,072.00 $41,017.60 J411 2080 $14.48 $17.45 $21.64 $30,118.40 $36,296.00 $45,011.20 J412 2080 $14.96 $18.03 $22.36 $31,116.80 $37,502.40 $46,508.80 J413 2080 $15.93 $19.19 $23.80 $33,134.40 $39,915.20 $49,504.00 J414 2080 $16.87 $20.33 $25.21 $35,089.60 $42,286.40 $52,436.80 J415 2080 $17.84 $21.49 $26.65 $37,107.20 $44,699.20 $55,432.00 J416 2080 $18.80 $22.65 $28.09 $39,104.00 $47,112.00 $58,427.20 J417 2080 $19.75 $23.80 $29.51 $41,080.00 $49,504.00 $61,380.80 J418 2080 $20.71 $24.95 $30.94 $43,076.80 $51,896.00 $64,355.20 J419 2080 $21.66 $26.10 $32.36 $45,052.80 $54,288.00 $67,308.80 J420 2080 $22.63 $27.26 $33.80 $47,070.40 $56,700.80 $70,304.00 J421 2080 $22.66 $27.30 $33.85 $47,132.80 $56,784.00 $70,408.00 J422 2080 $23.52 $28.34 $35.14 $48,921.60 $58,947.20 $73,091.20 J423 2080 $24.44 $29.44 $36.51 $50,835.20 $61,235.20 $75,940.80 J424 2080 $25.81 $31.10 $38.56 $53,684.80 $64,688.00 $80,204.80 J425 2080 $27.64 $33.30 $41.29 $57,491.20 $69,264.00 $85,883.20 J426 2080 $29.47 $35.51 $44.03 $61,297.60 $73,860.80 $91,582.40 J427 2080 $31.30 $37.71 $46.76 $65,104.00 $78,436.80 $97,260.80 J428 2080 $33.13 $39.92 $49.50 $68,910.40 $83,033.60 $102,960.00 J429 2080 $34.96 $42.12 $52.23 $72,716.80 $87,609.60 $108,638.40 J430 2080 $36.79 $44.33 $54.97 $76,523.20 $92,206.40 $114,337.60 J431 2080 $36.61 $44.11 $54.70 $76,148.80 $91,748.80 $113,776.00 J432 2080 $38.57 $46.47 $57.62 $80,225.60 $96,657.60 $119,849.60 J433 2080 $40.53 $48.83 $60.55 $84,302.40 $101,566.40 $125,944.00 J434 2080 $42.50 $51.20 $63.49 $88,400.00 $106,496.00 $132,059.20 J435 2080 $44.45 $53.56 $66.41 $92,456.00 $111,404.80 $138,132.80 J436 2080 $46.42 $55.93 $69.35 $96,553.60 $116,334.40 $144,248.00 J437 2080 $48.38 $58.29 $72.28 $100,630.40 $121,243.20 $150,342.40 J438 2080 $50.34 $60.65 $75.21 $104,707.20 $126,152.00 $156,436.80 J439 2080 $52.30 $63.01 $78.13 $108,784.00 $131,060.80 $162,510.40 J440 2080 $54.27 $65.39 $81.08 $112,881.60 $136,011.20 $168,646.40 J441 2080 $56.24 $67.76 $84.02 $116,979.20 $140,940.80 $174,761.60 J442 2080 $58.20 $70.12 $86.95 $121,056.00 $145,849.60 $180,856.00 J443 2080 $60.68 $73.11 $90.66 $126,214.40 $152,068.80 $188,572.80 2020 Merit Staff Pay and Benefits Study Evaluation of Employee Benefits Top Five Prevalent Benefits - Merit Staff • Retirement plans • Medical/Dental plans • Time off plans • Shift/On-call pay • Education reimbursement plans 2020 Merit Staff Pay and Benefits Study Evaluation of Employee Benefits Retirement Plan - Merit Staff Market Study Market Study Fayetteville Fayetteville Employer Employee Employer Employee Average Average Match Contribution Match Contribution 9.37% 4.5% 12% 3-13% 6 2020 Merit Staff Pay and Benefits Study Evaluation of Employee Benefits Medical/Dental Plans Merit Staff Positions Majority HDHP Plan • EE Cost Share: 14-15 • Monthly Prem. $48-$153 • OOP -HSA: Ind. $2,150 • OOP -HSA: Fam. $4,120 Delta Dental Plan • EE Cost Share: 100% • Monthly Prem. $27-$97 Market Medical/Dental Majority PPO Plans - One HRA • EE Cost Share: Avg. 17-25 • Monthly Prem. $92-$292 • OOP: Ind. $3,345 • OOP: Fam: $6,712 Dental Plan • EE Cost Share: 49% • Monthly Prem. $14-$68 2020 Merit Staff Pay and Benefits Study Evaluation of Employee Benefits Time Off Plans — Merit Staff Positions Market Annual Accrued or Offered Days Fayetteville - Days Holidays 10.8 11 Vacation Days 10.6-22.8 10-26 Sick Days 13.8 12 Personal Days 1.2 2 2020 Merit Staff Pay and Benefits Study Evaluation of Employee Benefits Shift/On-call Pay • Shift pay is not offered for merit positions by the market study municipalities. • Shift pay averages between $0.55 and $0.88 per hour for mostly manufacturing positions based the 2019 NOARK Wage Study. • On-call pay averages $15 per day based on the market study as compared to $17.01 per day for the City of Fayetteville. 2020 Merit Staff Pay and Benefits Study Evaluation of Employee Benefits Tuition Reimbursement Plans • Bentonville is the only city in the surveyed municipalities to offer a tuition reimbursement plan. The plan offers $1,500 maximum reimbursement per year with a passing grade of a "B" or better. • 58% of the NOARK surveyed organization - company participants in the 2019 wage and benefits study offer tuition reimbursement plans. 2020 Merit Staff Pay and Benefits Study Total Rewards: Base Pay and Benefits Study • Increase Merit Staff 2017 Pay Plan structure by 6.02% or an average of approximately 2% per year (2018, 2019 and 2020) to meet the City's competitive base pay compensation philosophy. • Continue to retain competent employees by leading the market recruitment area with total rewards (base pay and benefits) offerings. General Fund 2019 Operating Results & Mayor Recommended Compensation Plan March 10, 2020 ►I GENERAL FUND 2020 Employee Compensation Plan: Total Impact 2020 Impact: $834,000 RANGE ADJUSTMENT ADDITIONAL STEP % 2020 % 2020 Increase Impact Emps Increase Impact Emps 2020 BUDGET IMPACT MERIT POOL TOTAL ADJUSTMENT % 2020 % 2020 Increase Impact Emps Increase Impact FIRE - UNIFORMED 3.8% 188,000 81 3.8% 188,000 POLICE - UNIFORMED 4.2% 193,000 79 4.2% 193,000 MERIT EMPLOYEES 0.4% 40,700 36 3.6% 412,300 222 4.0% 453,000 Grand Total - 2020 Impact (74%) 0.4% 40,700 36 4.0% 381,000 160 3.6% 412,300 222 4.0% 834,000 RANGE ADJUSTMENT IADDITIONAL STEP MERIT POOL TOTAL ADJUSTMENT % Annual % Annual % Annual % Annual Increase Impact Emps Increase Impact Emps Increase Impact Emps Increase Impact ANNUALIZED: FIRE - UNIFORMED 3.8% 254,000 81 3.8% 254,000 POLICE - UNIFORMED 4.2% 261,000 79 4.2% 261,000 MERIT EMPLOYEES 0.4% 55,000 36 3.6% 557,000 222 4.0% 612,000 Grand Total - Annualized 0.4% 55,000 36 4.0% 515,000 160 3.6% 557,000 222 4.0% 1,127,000 Cost of Recommended Plan Funding Source solo — General 2100 — Street 2130 — Parking 218o—Community Development 225o — Parks Development 2930 — Drug Law Enforcement 5400 —Water & Sewer 5500 — Recycling & Trash Collection 5550 — Airport 9700 — Shop Partial Annual Impact Impact $ 834,000 $ 1,127,000 91,900 124,000 14,700 20,000 9,200 121000 47,400 64,000 6,600 9,000 169,300 229,000 100,500 136,000 15,100 20,000 33,300 45,000 Total Cost $ 1,322,000 $ 1,786,000 Analysis General Fund Operating Results 2019 Revenues Expenses Operating Loss Adjustment for One -Time Capital Expenditures $ 49,021,308 (49,529,543) $ (508,235) 576,263 Operating Gain after Capital Adjustment $ 68,028 Estimated202O General Fund Balance (If Budget Projections are Met) Less: 6o Day Reserve Less: Budgeted Deficit 2020 Subtotal Cost of 2020 Pay Plan Estimated202o Ending Available Fund Balance (8,300,000) (11233,000) 8,467,000 (834,000) $ 7, 633, 000 Pay Plan Increase with a 2.0% Increase in the City and County Sales Taxes 2020 2021 20% Step (Move to Next Step) $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) _- 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 588,000 1,187,000 1,798,000 2,421,000 3,057,000 Use of Fund Balance (246,000) (1,166,000) (1,780,000) (2,211,000) (3,4B5,000) Operating Deficit 2020 (1,314,000) Cumulative Fund Balance Impact $ (1,560,000) $ (2,726,000) $ (4,506,000) $ (6,717,000) $ (10,202,000) Pay Plan Increase with a 3.0% Increase in the City and County Sales Taxes s 2022 2023 J0),j Step (Move to Next Step) — $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) - 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 881,000 1,788,000 2,722,000 3,684,000 4,675,000 Use of Fund Balance 47,000 (565,000) (856,000) (948,000) (1,867,000) Operating Deficit 2020 (1,314,000) Cumulative Fund Balance Impact $ (1,267,000) $ (1,832,000) $ (2,688,000) $ (3,636,000) $ (5503,000) Pay Plan Increase with a 3.5% Increase in the City and County Sales Taxes L 2020 2021 2022 2023 2024 Step (Move to Next Step) $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 1,028,000 2,091,000 3,191,000 4,330,000 5,509,000 Use of Fund Balance 194,000 (262,000) (387,000) (302,000) (1,033,000) Operating Deficit 2020 (1,314,000) Cumulative Fund Balance Impact $ (1,120,000) $ (1,382,000) $ (1,769,000) $ (2,071,000) $ (3,104,000) Pay Plan Increase with a 4.0% Increase in the City and County Sales Taxes IRE ■ 2021 2022 2023 Step (Move to Next Step) — $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 1,175,000 2,396,000 3,666,000 4,987,000 6,360,000 Use of Fund Balance 341,000 43,000 88,000 355,000 (182,000) Operating Deflcit 2020 (1,314,000) - Cumulative Fund Balance Impact $ (973,000) $ (930,000) $ (842,000) $ (487,000) $ (669,000) Pay Plan Increase with a 4.S% Increase in the City and County Sales Taxes Step (Move to Next Step) Merit rrr Step (Pay Plan Structure) Pay Plan Expense Sales Tax Revenues Use of Fund Balance Operating Deficit 2020 Cumulative Fund Balanoe Impact 5 Aft 2020 2021 2022 2023 202' 5 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 453,000 1,092,000 1,757,000 2,449,000 3,170,000 342,000 342,000 704,000 704,000 834,000 2,353,000 3,578,000 4,632,000 6,542,000 1,321,000 2,701,000 4,143,000 5,650,000 7,225,000 487,000 348,000 565,000 1,018,000 683,000 (1,314,000) - - $ (827,000) $ (479,000) $ 86,000 $ 1,104,000 $ 1,787,ODO Pay Plan Increase with a 5.0% Increase in the City and County Sales Taxes S 2020 2021 2022 2023 Step (Move to Next Step) $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) - 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 1,468,000 3,009,000 4,627,000 6,326,000 8,110,000 Use of Fund Balance O i 0 a ' 2020 634,000 656,000 1,049,000 1,694,000 1,568,000 perat n8 a clt (1,314,000) - - Cumulative Fund Balance Impact $ (680,000) $ (24,000) $ 1,025,000 $ 2,719,000 $ 4,287,000 Sign if iCa nt Considerations • General Fund operating deficit for 2019 is estimated to be ($5o8,235). However, one time capital expenditures of $576,263 were paid in 2019. If we exclude that amount from operating expenditures, a surplus of 668,028 would have been achieved due to revenue increases experienced. • Impact of the plan on the General Fund for 2020 is estimated to be x834,000. • The General Fund operational budget was based on an ($1,233,000) deficit for 2020. • Ongoing cost to the General Fund in 2021 would be $1,127,000. • Estimates do not include the impact of pension and insurance rate increases which will be needed in the 2021 Budget. • Sales tax collections averaged 4.7% over the last 5 years. • If sales tax grows at a 4.5% level for the next 3 years, revenues would support personnel increases with no amount in reserves needed to fund the plan. • 2019 sales tax revenue for December was up 7.1% over December 203.8. • Under normal operating conditions, not all expenditure budgets authorized are expended, normally there are appropriations that lapse. However, this can not be predicted with certainty or accuracy. • We do not know the potential impact of the spread of the Coronavirus or other possible negative economic issues. THE 3/17/20 CITY COUNCIL MEETING WAS HELD A DAY EARLY DUE TO COVID-19. THE MAYOR CALLED A SPECIAL CITY COUNCIL MEETING ON 3/16/20 ADDING THREE ADDITIONAL ITEMS TO THE AGENDA City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Final Agenda Tuesday, March 17, 2020 5:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward 1 Council Member Sarah Marsh Ward 1 Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Kyle Smith Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Meeting Final Agenda March 17, 2020 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions 1. 2020-0237 AWARD OF FINANCIAL REPORTING ACHIEVEMENT City Council Meeting Presentations, Reports and Discussion Items 2. 2019-0994 NOMINATING COMMITTEE REPORT Agenda Additions A. Consent A.1 2019-0973 APPROVAL OF THE MARCH 3, 2020 CITY COUNCIL MEETING MINUTES A.2 2020-0199 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 4 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT City of Fayetteville, Arkansas Page 2 Printed on 3/11/2020 City Council Meeting Final Agenda March 17, 2020 A. 3 A. 5 A. 6 2020-0136 WILLIAMS TRACTOR, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF THREE HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR, INC. IN THE TOTAL AMOUNT OF $28,485.00, PURSUANT TO A STATE PROCUREMENT CONTRACT 2020-0137 BERGKAMP, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN ASPHALT REPAIR TRUCK AND ROLLER FROM BERGKAMP, INC. OF SALINA, KANSAS FOR THE AMOUNT OF $204,890.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT 2020-0138 SASCO & SOUTHERN STAR MATERIALS: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CRAFTCO SUPERSHOT CRACK SEALER FROM SASCO & SOUTHERN STAR MATERIALS OF SPRINGFIELD, MISSOURI FOR THE AMOUNT OF $81,532.01, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT 2020-0139 CHEVROLET OF FAYETTEVILLE: A RESOLUTION TO APPROVE THE PURCHASE OF THREE CHEVY TRAVERSES FROM CHEVROLET OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $74,991.00, PURSUANT TO A STATE PROCUREMENT CONTRACT City of Fayetteville, Arkansas Page 3 Printed on 3/11/2020 City Council Meeting Final Agenda March 17, 2020 A.7 2020-0140 LEWIS FORD: A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $43,268.00, PURSUANT TO A STATE PROCUREMENT CONTRACT A.8 2020-0174 MULTI -USE TRAILS EASEMENT: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO CONVEY A MULTI -USE TRAILS EASEMENT TO THE CITY OF SPRINGDALE TO ALLOW A NATURAL SURFACE MOUNTAIN BIKE TRAIL TO CROSS THROUGH CITY OF FAYETTEVILLE PROPERTY A.9 2020-0176 BID #20-34 VISIONAIRE LIGHTING, LLC: A RESOLUTION TO AWARD BID # 20-34 AND AUTHORIZE THE PURCHASE OF TRAIL LIGHT FIXTURES FROM VISIONAIRE LIGHTING, LLC FOR THE UNIT PRICE OF $1,100.00 AND FIBERGLASS LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN FOR THE UNIT PRICE OF $450.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, IN VARIABLE AMOUNTS AS NEEDED THROUGH DECEMBER 31, 2020 A.10 2020-0184 SOUTH DELTA AVIATION, INC.: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4248 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $3,084.00 PER MONTH City of Fayetteville, Arkansas Page 4 Printed on 3/11/2020 City Council Meeting Final Agenda March 17, 2020 A.11 2020-0185 SOUTH DELTA AVIATION, INC.: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4230 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,387.80 PER MONTH A.12 2020-0186 ARKANSAS COMMUNITY FOUNDATION GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE ARKANSAS COMMUNITY FOUNDATION GRANT AWARD IN THE AMOUNT OF $20,000.00, AND TO APPROVE A BUDGET ADJUSTMENT A.13 2020-0189 WASTEQUIP, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF TRASH AND RECYCLING CONTAINERS AND COMPACTOR RELATED PRODUCTS AND SERVICES FROM WASTEQUIP, INC., PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, THROUGH JULY 7, 2021, AND ANY FUTURE RENEWAL PERIODS A.14 2020-0195 FRIENDS OF YRCC DONATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $24,273.00 REPRESENTING A DONATION FROM FRIENDS OF YRCC TO FUND SUMMER AND FALL PROGRAMS OFFERED AT THE YVONNE RICHARDSON COMMUNITY CENTER City of Fayetteville, Arkansas Page 5 Printed on 3/11/2020 City Council Meeting Final Agenda March 17, 2020 A.15 2020-0182 ARKANSAS OCCUPATIONAL HEALTH CLINIC: A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS WITH ARKANSAS OCCUPATIONAL HEALTH CLINIC IN AN AMOUNT NOT TO EXCEED $80,000.00 FOR PHYSICAL EXAMS AND HEALTH SCREENINGS FOR FIRE DEPARTMENT EMPLOYEES AT A COST OF $364.00 TO $775.00 PER EXAM A.16 2020-0197 CASCO INDUSTRIES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF PROTECTIVE BUNKER GEAR FOR THE FIRE DEPARTMENT ON AN AS -NEEDED BASIS FROM CASCO INDUSTRIES THROUGH DECEMBER 31, 2021, PURSUANT TO A REGIONAL COOPERATIVE BID PROCESS THROUGH THE CITY OF SPRINGDALE B. Unfinished Business B.1 2020-0100 C-PZD 19-6952 (5102 W. WEDINGTON DR./LBDG WEDINGTON): AN ORDINANCE TO APPROVE A COMMERCIAL PLANNED ZONING DISTRICT ENTITLED C-PZD 19-6952 FOR APPROXIMATELY 8.60 ACRES LOCATED AT 5102 WEST WEDINGTON DRIVE TO ALLOW THE DEVELOPMENT OF MINI -STORAGE UNITS AND ACCESSORY OFFICE AND RETAIL SPACE At the February 18, 2020 City Council meeting this ordinance was left on the First Reading. At the March 3, 2020 City Council meeting this ordinance was left on the Second Reading. City of Fayetteville, Arkansas Page 6 Printed on 3/11/2020 City Council Meeting Final Agenda March 17, 2020 B.2 2020-0147 ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS: AN ORDINANCE TO ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS PROVIDED BY LARGE FOOD STORES At the March 3, 2020 City Council meeting this ordinance was left on the First Reading. C. New Business C. 1 2020-0196 SHIPLEY MOTOR EQUIPMENT CO.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE REPAIR OF A RECYCLING AND TRASH COLLECTION TRUCK BY SHIPLEY MOTOR EQUIPMENT CO. FOR THE AMOUNT OF $42,352.81 C.2 2020-0200 BID #20-29 CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC.: A RESOLUTION TO AWARD BID #20-29 AND AUTHORIZE A CONTRACT WITH CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. IN THE AMOUNT OF $1,689,781.20 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $168,978.12, AND TO APPROVE A BUDGET ADJUSTMENT City of Fayetteville, Arkansas Page 7 Printed on 3/11/2020 City Council Meeting C.3 2020-0198 HACH COMPANY: C. 4 C. 5 C. 6 Final Agenda March 17, 2020 AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF TWO ANALYZERS AND FOUR SLUDGE LEVEL DETECTION ASSEMBLIES FROM HACH COMPANY FOR THE NOLAND AND WEST SIDE WATER RESOURCE RECOVERY FACILITIES IN THE TOTAL AMOUNT OF $56,943.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES 2020-0187 SAIN STREET EXTENSION PROJECT: AN ORDINANCE TO VACATE A PORTION OF RIGHT-OF-WAY FROM FRONT STREET TO JOYCE BOULEVARD FOR THE SAIN STREET EXTENSION PROJECT 2020-0061 ADM 20-6998 AMEND ORDINANCE NO. 2883 SAIN STREET: AN ORDINANCE TO AMEND ORDINANCE NO. 2883 BY REMOVING THE REQUIREMENT TO CONSTRUCT A CUL-DE-SAC AT THE END OF SAIN STREET 2020-0160 ENACT ARTICLE X PEDAL CARRIAGES: AN ORDINANCE TO ENACT ARTICLE X PEDAL CARRIAGES INTO CHAPTER 117: VEHICLE -RELATED BUSINESSES City of Fayetteville, Arkansas Page 8 Printed on 3/11/2020 City Council Meeting Final Agenda March 17, 2020 C.7 2020-0024 2019 DRAINAGE IMPROVEMENTS BOND PROJECT: A RESOLUTION TO APPROVE THE PURCHASE OF PROPERTY LOCATED AT 923 WEST CATO SPRINGS ROAD FROM MIGUEL AND JUANITA CONTRERAS FOR THE AMOUNT OF $92,000.00 TO REDUCE FUTURE FLOOD DAMAGE AND RESTORE FLOOD CAPACITY IN THE AREA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,000.00 TO COVER ALL ASSOCIATED CLOSING COSTS, TO APPROVE INTERNAL CHARGES IN THE AMOUNT OF $1,500.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE IMPROVEMENTS BOND PROJECT C.8 2020-0180 2020 MERIT STAFF PAY AND BENEFITS STUDY: A RESOLUTION TO APPROVE THE 2020 MERIT STAFF PAY AND BENEFITS STUDY REPORT PREPARED BY THE JOHANSON GROUP, AND TO ADOPT THE 2020 MERIT STAFF PAY PLAN STRUCTURE C.9 2020-0181 2020 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,322,000.00 TO FACILITATE THE CITY-WIDE 2020 EMPLOYEE COMPENSATION ADJUSTMENT D. City Council Agenda Session Presentations D. 1 2020-0121 AGENDA SESSION PRESENTATION - SALARY SURVEY AND WAGE DISCUSSION E. City Council Tour F. Announcements G. Adjournment City of Fayetteville, Arkansas Page 9 Printed on 3/11/2020 City Council Meeting Final Agenda March 17, 2020 NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 10 Printed on 311112020 City Council Meeting Final Agenda March 17, 2020 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the City Council. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the City Council member and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to a City Council member or city staff City of Fayetteville, Arkansas Page 11 Printed on 311112020 City Council Meeting Final Agenda March 17, 2020 member except through the Mayor. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 12 Printed on 3/11/2020 (� Send Us a Tip lo lirgStone Subscribe , na. Menu Music TV Movies Politics Culture Video Charts rid Pro PLANET PLASTIC How Big Oil and Big Soda kept a global environmental calamity a secret for decades By TIM DICKINSON MARCH 3. 2020 very human on Earth is ingesting nearly 2,000 particles of plastic a week. These tiny pieces enter our unwitting bodies from tap water, food, and even the air, according to an alarming academic study sponsored by the World Wildlife https://www.rollingstone.com/culture/culture-features/plastic-pro... bD580QoNFgy2GiG9atUphitmll3Svkz5ELBAUMj8wgCQxSslMMDk 3/6/20, 06:51 Page 1 of 20 Fund for Nature, dosing us with five grams of plastics, many cut with chemicals linked to cancers, hormone disruption, and developmental delays. Since the paper's publication last year, Sen. Tom Udall, a plain-spoken New Mexico Democrat with a fondness for white cowboy hats and turquoise bolo ties, has been trumpeting the risk: "We are consuming a credit card's worth of plastic each week," Udall says. At events with constituents, he will brandish a Visa from his wallet and declare, "You're eating this, folks!" With new legislation, the Break Free From Plastic Pollution Act of 2020, Udall is attempting to marshal Washington into a confrontation with the plastics industry, and to force companies that profit from plastics to take accountability for the waste they create. Unveiled in February, the bill would ban many single -use plastics and force corporations to finance "end of life" programs to keep plastic out of the environment. "We're going back to that principle," the senator tells Rolling Stone. "The polluter pays." ADVERTISEMENT ww 11 r Over 50 Brands Of Appliances Listen to This Article FOR MORE, DOWNLOAD AUDM FOR IPHONE OR ANDROID NaN:aN / 45:07 The battle pits Udall and his allies in Congress against some of the most powerful corporate interests on the planet, including the oil majors and chemical giants that produce the building blocks for our modern plastic world — think Exxon, Dow, and Shell — and consumer giants like Coca-Cola, Nestle, and Unilever that package their products in the stuff. Big Plastic isn't a single entity. It's more like a corporate supergroup: Big Oil meets Big Soda — with a puff of Big Tobacco, responsible for trillions of plastic cigarette butts in the environment every year. And it combines the lobbying and public -relations might of all three. Americans have occasionally crusaded against "problem plastics" — scapegoating packing peanuts, grocery bags, or drinking straws for the sins of our unsustainable consumer https://www.rollingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atUphltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 2 of 20 economy. We've been slow to recognize that we're actually in the midst of a plastic pandemic. Over the past 70 years, we've gotten hooked on disposable goods and packaging — as plastics became the lifeblood of an American culture of speed, convenience, and disposability that's conquered the globe. Plastic contains our hot coffee and frozen dinners. It is the material of childhood, from Pampers to Playmobil to PlayStation 4. It cloaks our e-commerce purchases and is woven into our sneakers, fast fashion, and business fleece. Humans are now using a million plastic bottles a minute, and Soo billion plastic bags a year — including those we use to bag up our plastic -laden trash. But the world's plastic waste is not so easily contained. Massive quantities of this forever material are spilling into the oceans — the equivalent of a dump -truck load every minute. Plastic is also fouling our mountains, our farmland, and spiraling into an unmitigatable environmental disaster. John Hocevar is a marine biologist who leads the Oceans Campaign for Greenpeace, and spearheaded the group's response to the BP oil spill in the Gulf. Increasingly, his work has centered on plastics. "This is a much bigger problem than `just' an ocean issue, or even a pollution issue," he says. "We've found plastic everywhere we've ever looked. It's in the Arctic and the Antarctic and in the middle of the Pacific. It's in the Pyrenees and in the Rockies. It's settling out of the air. It's raining down on us." ADVERTISEMENT More than half the plastic now on Earth has been created since 2002, and plastic pollution is on pace to double by 2030. At its root, the global plastics crisis is a product of our addiction to fossil fuels. The private profit and public harm of the oil industry is well understood: Oil is refined and distributed to consumers, who benefit from gasoline's short, useful lifespan in a combustion engine, leaving behind atmospheric pollution for generations. But this same pattern — and this same tragedy of the commons — is playing out with another gift of the oil -and -gas giants, whose drilling draws up the petroleum precursors for plastics. These are refined in industrial complexes and manufactured into bottles, bags, containers, textiles, and toys for consumers who benefit from their transient use — before throwing them away. "Plastics are just a way of making things out of fossil fuels," says Jim Puckett, executive director of the Basel Action Network. BAN is devoted to enforcement of the Basel Convention, an international treaty that blocks the developed world from dumping hazardous wastes on the developing world, and was recently expanded, effective next year, to include plastics. For Americans who religiously sort their recycling, it's upsetting to hear about plastic being lumped in with toxic waste. But the poisonous parallel is apt. https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 3 of 20 When it comes to plastic, recycling is a misnomer. "They really sold people on the idea that plastics can be recycled because there's a fraction of them that are," says Puckett. "It's fraudulent. When you drill down into plastics recycling, you realize it's a myth." Since 1950, the world has created 6.3 trillion kilograms of plastic waste — and 91 percent has never been recycled even once, according to a landmark 2017 study published in the journal Science Advances. Unlike aluminum, which can be recycled again and again, plastic degrades in reprocessing, and is almost never recycled more than once. A plastic soda bottle, for example, might get downcycled into a carpet. Modern technology has hardly improved things: Of the 78 billion kilograms of plastic packaging materials produced in 2013, only 14 percent were even collected for recycling, and just two percent were effectively recycled to compete with virgin plastic. "Recycling delays, rather than avoids, final disposal," the Science authors write. And most plastics persist for centuries. ADVERTISEMENT As the globalized economy boomed, the toxic reality was hidden overseas. Plastics tossed out here were picked over at domestic recycling facilities, which targeted easier -to -sort - and -reprocess clear plastic bottles, milk jugs, and detergent containers. The leftovers were tied up in dirty bales and shipped to Asia. "China took them because there was some high value of material in there," a former Waste Management executive tells Rolling Stone. Oftentimes, he says, Chinese recyclers "would dump those bales into the river to separate the materials and pick the better stuff out. And then they simply let the rest just go downstream." The target plastics weren't recycled in state-of-the-art facilities, rather shredded and melted down in rudimentary factories — often staffed by whole families, children included — eking out a toxic living amid mountains of imported trash. Seeing political danger in its growing pollution crisis, China blocked most plastic imports in 2018, and this "National Sword" policy roiled international recycling markets. Attempts to re-create the China model in less authoritarian economies of Southeast Asia have backfired in pollution and protest — pulling back the curtain on what one waste executive describes to Rolling Stone as "our dirty little secret": Americans who believed they were diverting plastic from the trash were, ironically, fueling a waste crisis half a world away. "It is easy to find American and European packaging polluting the countryside of Southeast Asia," states a 2o1g report from the Break Free From Plastics coalition, which coordinates an annual global audit of plastic waste. "When people in the global north throw something `away,' much of it ends up in the global south because there is no such thing as `away."' The worst of our global plastics crisis is borne by the oceans. Roughly 8 billion kilograms of plastics enter the world's waters every year, and the problem is most acute in emerging coastal economies. The volume entering oceans can be hard to comprehend, admits Jenna Jambeck, an engineering professor at the University of Georgia who has published pathbreaking science that quantifies plastic "leakage" to the oceans. "It's equal to five grocery -size bags full of plastic for every foot of coastline in the world," she says. "If you imagine us all standing, hand-to-hand, covering the coastline of the entire world, this is what's in front of each one of us." https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 4 of 20 Marine plastics picked up by the currents collect in massive ocean "gyres" — the Great Pacific Garbage Patch is now twice the size of Texas. These are swirling petrochemical spills, but unlike crude oil, the long molecular chains in plastics don't exist in nature and don't meaningfully biodegrade. "The same properties that make plastics so versatile," the Science Advances authors, including Jambeck, write, "make these materials difficult or impossible for nature to assimilate." Instead, bulk plastics wear down into microplastics — a category for particles smaller than 5 millimeters, or roughly the width of your pinkie fingernail — deteriorating further into nanoplastic particles. In the open water, plastics are consumed by fish, seabirds, and mammals — which are washing up dead in harrowing numbers. Last year, whales in Italy and the Philippines died just weeks apart, their stomachs packed with indigestible plastic bags. In December, a sperm whale washed ashore in Scotland with more than 200 pounds of plastic in its gut. The pollution visible on the ocean surface represents just one percent of what humans have dumped into the oceans. The rest lies beneath, including seven miles deep in the Mariana Trench, where researchers have spotted plastic bags and measured microplastics at concentrations of 2,000 parts per liter. Without dramatic change, the amount of plastics entering the oceans every year, already intolerable, is projected to more than double by 2025. Cattle grazing in Indonesia. For decades, America has exported plastic waste. "Our dirty little secret," one executive calls it. Photo credit: Zikri Maulana/SOPA Images/LightRocket/Getty Images https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 5 of 20 The story on dry land is hardly more comforting. Plastics are widely used in agriculture and "microplastic pollution is somewhere between four and 23 times higher in the soil than in the sea," says Lili Fuhr, editor of Plastic Atlas, which documents the reach of global plastic pollution. Microplastics, thought to be carried by the winds, have been found in pristine terrestrial environments, including the polar ice caps. In Colorado, plastic fibers have been discovered in precipitation. "It's in the rain, it's in the snow," lamented United States Geological Survey researcher Greg Wetherbee. "It's a part of our environment now." Even landfills may be creating long-term hazards. A 2019 study in Water Research found microplastic contamination as high as 24 parts per liter in landfill runoff, offering "preliminary evidence... that landfill isn't the final sink of plastics," the researchers wrote, "but a potential source of microplastics." ADVERTISEMENT This pollution is planetwide, impossible to fully remediate, and threatens to disrupt natural systems — including those that allow the oceans to remove carbon from the atmosphere. "Humans are conducting a singular uncontrolled experiment on a global scale," write the researchers in Science Advances, "in which billions of metric tons of material will accumulate across all major terrestrial and aquatic ecosystems on the planet." We are all guinea pigs in this experiment, as plastics accumulate in the food web, appearing in seafood, table salt, and ironically even in bottled water. Many plastics are mixed with a toxic brew of colorants, flame retardants, and plasticizers. Joe Vaillancourt is the CEO of a company that refines waste plastic into fuel — a process that requires removing such contaminants from curbside recycling. "In one little 10 -pound batch," he says, "we found a thousand different chemicals." Some of these additives are linked to cancer and severe health problems. As plastics break down over time, they can also absorb toxins from the environment, including PCBs. The threat to human health is complex and poorly understood. "There are a lot more questions than answers at this point," says Mark Hahn, a toxicologist at Woods Hole Oceanographic Institution who studies microplastics. Some plastic likely passes through the human gut like so much sand, he says. But scientists have found that tiny plastic particles can insinuate themselves into the bloodstream of mussels and the organs of fish. Airborne nanoplastics can also be inhaled into the lungs. "Are they lodging somewhere and physically blocking something, or causing an inflammatory reaction," Hahn asks, "or are they carrying their additives and contaminants and delivering them somewhere — you know, to the brain?" Hahn, a sober and skeptical scientist, is concerned about the rising tide of plastic in the environment. "If there is a problem now," he says, "it's only going to get worse." The story of how we got into this fix is short, modern — and American as hell. In the late 186os, a bush -bearded inventor in New York sought to claim a $10,00o prize by developing an alternative to ivory. With a primitive polymer, John Wesley Hyatt created — and later peddled to the consuming public — plastic billiard balls, piano keys, and false teeth. https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 6 of 20 ADVERTISEMENT Plastics were industrialized in the early 19oos by Leo Baekeland, a Belgian immigrant whose Bakelite polymer withstood high temperatures and insulated against electricity. Touted as "the material of a thousand uses" — its logo a "B" floating above the mathematical symbol for infinity — Bakelite became integral to the automotive and electric industries, as well as to consumer goods like dominoes, telephone receivers, and 78 rpm records. Plastics wove themselves deeper into American life with the invention of nylon in the 193os. And their versatility made them indispensable to the military in World War II, featuring in parachutes, tires, and Plexiglas windows. Plastics boomed as a hallmark of America's postwar consumer culture, yet this material of abundance also became a marker of soulless excess that horrified Dustin Hoffman's character in The Graduate when buttonholed about his future career prospects at a party — and pitched on "Plastics... There's a great future in plastics." The virtues of plastic are as real now as they were then. "Plastic allows us to do more with less," insists Steve Russell, vice president of the Plastics Division at the American Chemistry Council, which represents petrochemical companies. (Russell announced his retirement in early 2020.) "Whether it's to make cars lighter so they use less energy or buildings more efficient. They allow us to deliver a safe and sanitary drinking water through plastic pipes that don't corrode." Pointing to the pervasive use of plastics in medicine, he highlights their peerless "benefits of hygiene and health and safety." Yet beyond this slate of essential, durable, or technically demanding cases, plastic has also twinned itself to modern throwaway culture. As much as 40 percent of plastics produced today go into packaging. The Graduate debuted in 1967, and that era marks a pivot point for the industry. At the First National Conference of Packaging Wastes in 1969, Dow Chemical's chief environmental manager presented a paper on the explosive growth of single -use plastics in "cafeterias... universities, hospitals, airlines, restaurants, etc." While praising the performance of these "durable materials that might conceivably last forever," he sounded an alarm about "disposal problems." He foresaw a coming deluge of plastic waste and called out the industry for turning a blind eye — "and there are those who have elected to do just that." He insisted that incineration was the "ultimate solution," but confessed, "It's going to cost somebody a lot of money." ADVERTISEMENT Far from financing a solution for plastic waste, the broader corporate response was to fund public relations blaming consumers for the pollution instead. Keep America Beautiful — a nonprofit quietly funded by industry — began airing famous public-service announcements in 1971 of a crying "Indian" (actually a spaghetti -Western star) paddling through waters strewn with refuse like styrofoam cups, with the tag line "People start pollution. People can stop it." In fact, KAB had been founded to head off state bans on single -use packaging, according https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 7 of 20 to notes reviewed by Rolling Stone. And industry boosters from the era were proclaiming the end of refillable beer and soda bottles as a "growth frontier" because every reusable bottle taken out of circulation "means the sale of 20 one-way containers." By 1978, Coca- Cola adopted its first plastic soda bottle — sparking a shift that has conquered the planet. Four decades later, the world is using half a trillion plastic bottles a year. To help keep pollution out of sight, the top companies of Big Plastic have continued to fund KAB, which organizes volunteer labor to pick up trash on land, as well as the Ocean Conservancy, which sponsors volunteer international coastal cleanups. Since 2017, the top 10 categories of trash collected in the beach cleanups has been made of one material: plastic. Ocean Conservancy says it is dedicated to "ending the flow of trash at the source," but critics accuse the group of a sin of omission. The cleanups tally waste down to the last plastic bottle (1,754>908 in the most recent effort), but don't link the waste to the corporations that produced it. Only in recent years has Break Free From Plastics launched a competing network of cleanups, recording the branding they discover. In 2019, its audit called out a trio of the world's richest consumer brands as the top plastic polluters: Coca- Cola, PepsiCo, and Nestle. "I was personally saddened by it," says Bea Perez, Coca-Cola's chief sustainability officer, of the company's number -one ranking. "We don't want to be that number." Both KAB and Ocean Conservancy insist their work is not compromised by corporate funding. A representative for KAB — whose directors include executives from Keurig, Dr. Pepper, Mars Wrigley, Coca-Cola, PepsiCo, Nestle Waters, Dow, Philip Morris, and the American Chemistry Council — rejects the "narrative" that KAB is a corporate front group: "We're not. We're an independent organization." A vice president at Ocean Conservancy — which placed executives from Coca-Cola, Dow, and the American Chemistry Council on the steering committee of a recent report on ocean plastics — tells Rolling Stone that the problems of plastic waste are so systemic and complex that "we need everyone — including corporations — at the table." ADVERTISEMENT I'm peering down from a crane operator's chair on the third floor of a waste -to -energy facility — into what looks like a real-life version of the trash compactor in the Death Star. Far below lies a rectangular pit, 35 feet deep, where municipal garbage trucks dump their loads. The trash there awaits "the claw" — a 7,5oo-pound grapple with six retractable steel talons that scoops up to two -and -a -half tons of garbage on every lift. The operator next to me hoists trash out of the pit, releasing it onto a mountainous mixing pile, "fluffing" the waste to create a blend that will burn evenly. With each pass, the grapple pops Glad bags like pustules of trash, leaving behind ragged streamers of plastic. The top alternative to burying plastic in a landfill is not recycling. It's fire. Over the past six decades, far more plastic has been incinerated than collected for reuse. This incinerator, outside of Oregon's capital, Salem, is operated by Covanta, which runs similar waste -to -energy plants on the East Coast that burn trash for New York and Philadelphia. For months after China roiled recycling markets in 2018, Philadelphia tasked Covanta https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMjBwgCQxSs1MMDk 3/6/20, 06:51 Page 8 of 20 with burning half the city's "recycling" that had nowhere else to go. Roughly a third of the trash is plastic. Households served by this plant have recently been instructed to toss out hard -to -recycle plastics (yogurt containers, beer cups — anything with a recycling number higher than 2), and those items now come here to burn. When the operator is satisfied with the mix, he hoists a grapple load to a height of 90 feet and dumps it into the hopper — fueling the incinerator that generates electricity for the local grid. The extreme temperature of the burner, 2,00o degrees, creates a near-complete combustion that neutralizes most toxic compounds in plastic. But incineration returns plastic to its origins as a fossil fuel, creating carbon pollution that escapes through a candy -striped smokestack, in a white wisp that's visible for miles. The greenhouse -gas profile of plastics is simply unsustainable. As the world begins to wean itself off of fossil fuel for transportation, Big Oil giants from Texas to Saudi Arabia are turning to plastic to support future growth. The International Energy Agency predicts that "oil demand related to plastic consumption overtakes that for road -passenger transport by 2050," and its top executive warns plastics are "one of the key blind spots in the global energy debate." ADVERTISEMENT The industry is counting on a tidal wave of new demand from emerging economies. A 2018 IEA report underscores that advanced economies use up to 20 times more plastic per capita than consumers do in India or Indonesia. And it warns that increased recycling and single -use bans in places like Europe and Japan "will be far outweighed by developing economies sharply increasing their shares of plastic consumption (as well as its disposal)." Global plastics production and incineration currently creates the CO2 pollution of 189 coal plants. By 2050, that's expected to more than triple, to the equivalent of 615 coal plants. At that rate, plastics would hog about 15 percent of the world's remaining "carbon budget," or what can be emitted without crossing the 2 -degrees Celsius threshold in global temperature rise that scientists warn can trigger calamity. https://www.rollingstone.com/culture/culture-features/plastic-pro... bD580QoNFgy2GiG9atUph1tm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 9 of 20 A seabird suffocated by plastic. The oceans have suffered the worst pollution, with plastic found seven miles deep in the Mariana Trench. Photo credit: Krzysztof Bargiel/Shutterstock The plastic industry's damage to the planet is vast, but not immeasurable. In fact, the industry has published a detailed accounting that reveals its pollution is on pace to cause trillions in environmental harm by midcentury. The American Chemistry Council is a trade group that represents the large oil and petrochemical companies that produce plastic resins — the back end of Big Plastic. In 2o16, the ACC commissioned a study by the consultancy Trucost — "the world's leading experts in quantifying and valuing the environmental impacts" from industry. The ACC paid for the study to demonstrate that plastics are not easily replaceable, and that many common substitutes — particularly glass — carry higher environmental costs when factoring in weight for transportation. The Trucost finding that the ACC does not trumpet? "The environmental cost to society of consumer plastic products and packaging was over $139 billion in 2015," the report reveals. Without a dramatic change in course, Trucost predicts, that annual figure will soar to "$2o9 billion by 2025." In an interview with Rolling Stone, Steve Russell, the ACC's vice president for plastics, acknowledged that $139 billion "is a big number." An attorney, Russell has an affect more https://www.rollingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atUphltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 10 of 20 folksy than slick. But that's far from straightforward. The giant sum, he says, is "not a literal debt on the balance sheet." But that is precisely the point. Trucost measured externalities — or the costs that companies don't have to pay for, but instead slough off on society — including those created by "greenhouse -gas emissions; air pollution; land and water pollution; water depletion; [and] ocean impacts." ADVERTISEMENT Trucost warns that the business model of the plastics industry would be upended if new government regulations, or consumer backlash, forced it to "internalize" and pay for these costs — a development that would pose "a serious risk to the future profitability of the plastics industry." Much of the world is waking up to the plastics crisis. As China has shut its doors to the global plastic -waste trade, the European Union, Canada, and India are stepping up bans on single -use plastics like cutlery, plates, straws, and ear swabs. "How do you explain dead whales washing up on beaches across the world, their stomachs jam packed with plastic bags?" Canadian Prime Minister Justin Trudeau asked, introducing his country's initiative. "As a dad, it is tough trying to explain this stuff to my kids." But under President Trump, the United States is lurching in the opposite direction, promoting the plastic industry's aggressive expansion. "It's war," says Puckett of BAN, "between policies that are totally at odds with each other — of making more plastics and banning plastic." American fracking is literally fueling the global surge in plastics. The glut of cheap natural gas here has sparked an explosion in new plastics infrastructure. Since 2010, according to the ACC, U.S. companies have ramped up "334 chemical and plastics projects cumulatively valued at $204 billion." Europe has built new plastics plants fed by fracked U.S. exports. Environmentalists warn that these facilities will lock in demand for fossil - fuel consumption for a generation. Trump is an unabashed booster of plastics — in keeping with his service to the fossil -fuel industry. The former CEO of Dow led Trump's manufacturing council. And last July, the president visited a new Shell plastics complex outside Pittsburgh. "This facility will transform abundant natural gas — and we have a lot of it — fracked from Pennsylvania wells into plastic," Trump said. That material, he boasted, would be embossed with "that very beautiful phrase: `Made in the USA."' With the president championing its interests in Washington — and even triggering the libs with Trump 2020 campaign -branded plastic straws — the plastics industry is working to undermine grassroots activism in cities and states across the country. ADVERTISEMENT The Plastics Industry Association, or PLASTICS, is a top trade group headquartered on K Street in Washington, D.C. Hiding its handiwork inside a nesting doll of front groups, https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 11 of 20 PLASTICS has worked to thwart state and municipal bans on single -use plastics. PLASTICS has gotten an assist from the American Legislative Exchange Council, or ALEC, which pushes right-wing state legislatures to pass nearly identical bills. In 2013, the plastic trade group wrote a pitch to ALEC members, arguing a ban on plastic "results in the picking of winners and losers in a `not -so -free' marketplace." By 2015, ALEC began advocating state laws best known for "banning bans" on plastic bags, but which are often far more sweeping, prohibiting limits on styrofoam and "auxiliary containers" — a catchall term for to -go packaging. PLASTICS obscures its involvement in these state fights through a "special purpose" front group called the Progressive Bag Alliance, which rebranded in January as the American Recyclable Plastic Bag Alliance. The organization runs public relations through another front group, Bag the Ban, which touts plastic as "the most environmentally friendly option at the checkout." (The bag alliance claims it is self -funding, but PLASTICS employs its director, per IRS filings, and the groups share offices and overhead.) Plastic bags get caught in trees and clog gutters, and for cities they're an obvious target for regulation. "They're a visible reminder of consumer single -use culture, and something that people feel like they can do something about," says Jennie Romer, an environmental lawyer who built PlasticBagLaws.org and now directs plastic -pollution projects for Surfrider. Banning bags is often the first step in a radicalizing journey, says Romer, as consumers become vigilant about the harms of single -use plastics more broadly. "Plastic - bag laws have been a gateway to other laws on plastics," she says. San Jose, for example, passed a 2o11 ban on bags that spawned a statewide California ban, later defended by voters in a 2016 referendum the Bag Alliance spent more than $6 million to put on the ballot. Last year, California nearly passed a ban on single -use plastics. "I don't think we get there," Romer says, "unless we can start with the plastic bags." ADVERTISEMENT The success of blue states, from Hawaii to New York, in banning plastic bags has been countered by the industry -led push. PLASTICS says it has parted ways with ALEC, but some 15 red states now have laws pre-empting local plastic bans, with Oklahoma, North Dakota, and Tennessee joining the pack in 2019. (ALEC did not respond to questions from Rolling Stone.) For now, the state bans on bans are holding up in court. The city of Coral Gables, adjacent to Miami, has seen a pair of ordinances struck down under Florida's plastics pre-emption law, and Mayor Raul Valdes-Fauli is furious. "We have 200 miles of coastline," he tells Rolling Stone. "We banned plastic bags. We also banned styrofoam. We're going onto plastic straws. It's vital for us to prevail on these in order to preserve our environment." Coral Gables is taking the fight to the state Supreme Court. Florida's powerful Retail Federation insists it shouldn't have to contend with a patchwork of local regulations. But Romer sees a darker motivation at play. "It's hard to change a statewide law," she says, "if you don't have the ability to work locally." By striking in statehouses, she adds, "the industry is able to kill the grassroots movements." As the global plastics crisis grows — and photos of albatross chicks decomposing https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 12 of 20 around the indigestible plastic waste that killed them go viral — the industry is quietly agonizing over backlash from the metal -straw and Hydroflask-toting members of Generation Z. "The [plastic] water bottle has, in some way, become the mink coat or the pack of cigarettes," a senior sustainability manager for Nestle Waters confessed at a conference last year. "It's socially not very acceptable to the young folks, and that scares me." In contrast to climate change, the plastics crisis has not been met with corporate denial. The companies of Big Plastic are instead seeking to convince consumers and regulators that — despite having unleashed this torrent of pollution on the planet — they can be trusted to pioneer solutions that will make plastic use sustainable. They're touting a "circular economy," in which used plastic doesn't become waste but, instead, a feedstock for new products. A cynic might translate the concept into: Recycling, but for real this time. "There are a lot of different corporate commitments," says Shilpi Chhotray, a leader of the Break Free From Plastics movement. While some show promise, others "are just greenwashing," she insists, with the intent of giving the industry cover for its true aim: "growth." ADVERTISEMENT There's a marked split in the seriousness of the industry response between the back -end producers of plastics and the consumer brands closest to the backlash. On the producer side, the American Chemistry Council has taken on a global role in crisis management. It has adopted voluntary commitments that give its members decades to change habits. ACC members have pledged to make all plastic packaging "recyclable or recoverable" by 2030, aiming for this material to be "reused, recycled, or recovered" in practice by 2040. "They're very ambitious," the ACC's Russell insisted of the goals. "There was a lot of heartburn in articulating them, because we didn't know that we could go that quickly." Yet even as it promotes "the drive toward a circular economy," the ACC is also championing technology that turns waste -plastic back into fossil fuels, including diesel. The ACC calls this "advanced recycling." Puckett, the BAN chief, calls that malarkey: "They're going to try and market burning plastic as some kind of green coal," he warns. The ACC also helped launch the Alliance to End Plastic Waste. Its members are primarily producers — ExxonMobil, Shell, Dow, Total, BASF — but also include Procter & Gamble. Like many consumer brands, P&G is targeting emerging economies by selling single -serve plastic packets of soaps and detergents. These "sachets" are unrecyclable and a top form of trash in plastic waste in Asia. Alliance members are vowing to spend $1.5 billion over five years to "minimize and manage plastic waste ... to keep it out of the environment." Large on its face, this $1.5 billion commitment represents a fraction of the damage the industry is causing to the oceans in a single year — $13 billion, per the United Nations. And a pilot project to keep plastics out of the Ganges relies in part on distributing equipment to turn waste into fuel. No one from the Alliance would speak to Rolling Stone. But the ACC's Russell admitted that "$1.5 billion is not enough," emphasizing, "It's a start. It's not the end." A more ambitious initiative comes from the consumer -facing brands of Big Plastic. The New Plastic Economy is run through the London-based Ellen MacArthur Foundation and https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 13 of 20 supported by corporate giants like Coca-Cola, PepsiCo, and Unilever, as well as the U.N. Environmental Program. Remarkably, the project has gotten plastic -dependent companies to reveal for the first time just how much they use each year. The tallies are staggering, led by Coca-Cola at 3 billion kilograms, PepsiCo at 2.3 billion, Nestle at 1.7 billion, and Unilever at 700 million. ADVERTISEMENT The New Plastic Economy's goals include eliminating some problem plastics, committing to a 2025 "ambition level" of ioo percent "reusable, recyclable, or compostable plastic packaging." Sander Defruyt, the project's leader, is quick to call bullshit on plastics -to -fuel initiatives — "that's not recycling," he says, "and it is not part of a circular economy" — and admits that project members have shown "an enormous lack of progress" on pioneering essential models for reuse. He insists the world cannot recycle its way out of this problem. The circular economy is "not about keeping today's system and increasing the recycling rate," he says. "It's about fundamentally changing the system." No company stands astride the currents of the global plastic crisis quite like Coca-Cola. The company's plastic dependence is stark. It produced 117 billion plastic bottles in 2o18, according to its sustainability report. The company boasts a 52 percent recycling rate for these bottles — far above average. But the same math indicates that more than 56 billion of its bottles became waste. That's roughly seven containers for every human on the planet. Coca-Cola recently ended its membership in the Plastics Industry Association — "our values did not align," Perez, the company's chief sustainability officer, tells Rolling Stone. It has also committed to its own World Without Waste initiative, vowing to "collect and recycle the equivalent of every bottle or can it sells globally" by 2030. https://www.rollingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atUphltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 14 of 20 Cans and bottles collected by street canners are sorted and bagged, awaiting pick up, at a recycling cooperative in Bushwick, Brooklyn. Photo credit: Andrew Lichtenstein/Corbis/Getty Images Perez's brief is expansive: She also serves as the company's chief of communications, public affairs, and marketing assets. Coca-Cola's sustainability initiatives likewise seem nested within a marketing context. In a recent investor presentation, the company was pressed on whether young people adopting refillable flasks was a threat to the bottom line: "What's interesting," Perez replied, "is the more educated they become around the circular economy and turning it into something else, the more receptive they become" to plastic. Coca-Cola deflected questions about switching to a material like aluminum that has more intrinsic value and is less hazardous as waste. Perez highlights, instead, the company's efforts to make its plastic bottles lighter and easier to recycle. Leaving open that the "bottle of the future" might be made of a "more responsible" material, Perez insists that plastic is "a viable package as long as we get to the circular economy." But getting there, she adds, will take coordinated global action. "We're going to act, and we're going to ask others to join us. We need everyone to play the part," she insists, "because time is running out." ADVERTISEMENT https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD58OQoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 15 of 20 Across the plastics industry, executives buzz about the potential of "chemical recycling" — a process that breaks down plastic to its molecular components, which can then be reprocessed to make like -new plastic. "We could truly keep all of these materials in circularity without any degradation," Kim Holmes, the vice president of sustainability for PLASTICS, tells me. "I like to think of it as getting us to that infinite polymer state." To assess the viability of the technology, I visit an Oregon company called Agilyx, which sells itself as providing "the world's only circular -economy solution for plastics." As I pull into the parking lot, in an industrial zone outside Portland city limits, I encounter a middle-aged man unloading long styrofoam blocks, nearly as tall as he is, from his van into a grubby dumpster marked "Public Polystyrene Drop Off." Agilyx recycles that notorious eco -villain, styrofoam. The feedstocks here include coolers from transporting frozen fish, foam packaging for TVs, and styrofoam bricks used by the timber industry to grow seedlings for replanting. On the day of my visit, these weathered bricks are piled some 20 feet high inside the company's warehouse. "We don't need to preprocess it," says CEO Joe Vaillancourt. "We don't need it cleaned. We're going right back to the molecule." The process begins by crushing styrofoam and breaking it into pebbles that resemble quartz. This material is mixed with shredded pieces of unfoamed polystyrene — material used to make red Solo cups. The mix travels up a conveyor belt and gets dumped into a reactor that turns the plastic into a gas, unzipping the plastic polymer to produce a styrene oil that's cooled and pumped into black barrels for shipment back to a styrofoam manufacturer. The factory handles io tons of material a day. But it's not waste -free. The reactor spits out a heavy, black -carbon residue from the contaminants in the plastic, and produces a propane -like waste gas that's flared into the atmosphere. The gasification process — known as pyrolysis — is also energy -intensive, relying on heat and high pressure. But Agilyx insists its product creates 70 percent less greenhouse pollution than starting with fossil fuels. ADVERTISEMENT Vaillancourt pitches chemical recycling as environmental -harm reduction. Those who dream of a plastic -free world are doing just that, dreaming: "There are 7 billion people in the world whose daily lives increasingly depend on it," he says. "It won't go away." The world is using nearly 40o billion kilograms of plastics a year — and demand is growing. "You can ban single -use all you want," he says. "It's really not going to get rid of the amount of plastics appreciably." Chemical recycling is in its infancy. And many environmentalists dismiss it as a "distraction" that has yet to prove itself as anything other than an expensive niche technology — joining bioplastics and compostable alternatives that have long been hyped as offering a path to sustainability, but failed to claim any real market share. Coca-Cola recently touted a batch of soda bottles made with chemically recycled waste from the sea. But it made just 300 of the containers, underscoring questions of cost and scalability. https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMjBwgCQxSs1MMDk 3/6/20, 06:51 Page 16 of 20 Villaincourt admits that "the existing waste and recycling industries have never been set up" to supply companies like his, and that many companies can make more money landfilling waste plastic. "For this to really scale very large," he says, will require disruption — including from the government. "Some companies are just gonna wait till it's legislated," he says. "Because of the profit motive, there's no reason to change." The industry's voluntary actions to curb plastic pollution are driven by two clear motives: One is protecting the environment, the other is protecting profits from regulation. "None of us want to live in a world where waste is unmanaged," says Steve Russell of the ACC. "None of us want to have either the environmental or the legislative consequences of an unmanaged system." In Washington, the plastics industry is asking government, and American taxpayers, to foot the bill to revitalize the moribund recycling industry. The RECOVER Act — backed by both PLASTICS and the ACC — would offer $500 million in federal -matching funds for investment in new infrastructure. This summer, PLASTICS showed off a demonstration project with high-tech, near -infrared scanning machines that can segregate plastics by their polymer type, improving on human sorters who can't distinguish between two identical -seeming yogurt cups, each made from different plastics. ADVERTISEMENT For Sen. Tom Udall, our involuntary ingestion of plastic waste is proof that the country can't wait decades for plastic polluters to reform their own practices, or rely on half - measures to bolster the current recycling system. "We are beyond the crisis point on plastic waste," he says, "and people are starting to wake up." Udall wants consequences for an industry that has sloughed its environmental harms onto the rest of us for long enough. Washington is late to the game when it comes to plastics regulation, and Udall's strategy is to adopt best practices from across the globe. The Break Free From Plastic Pollution Act would mimic Europe in banning commonly polluted single -use plastics, including plastic bags, styrofoam cups and carry -out containers, and plastic utensils. Plastic straws would be allowed only by request. The bill would expand the market for recycled plastics by creating a minimum recycled content for beverage containers, while also imposing a io-cent deposit on each container sold — roughly nationalizing the models of Michigan and Oregon, where residents return nearly nine in io containers for recycling. The bill would create "extended producer responsibility" — making the industry responsible for the waste it creates by requiring that producers "design, manage, and finance programs to collect and process waste that would normally burden state and local governments." Udall emphasizes that today's industry is hardly trying, often slapping an unrecyclable label on an otherwise recyclable bottle. He insists regulation will drive innovation, so that recyclability becomes a top goal of product design. "We're trying to turn the industry around," he says, "to do this in a more environmentally sustainable way." https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMjBwgCQxSs1MMDk 3/6/20, 06:51 Page 17 of 20 The legislation would formally ban the U.S. from exporting plastic waste to developing countries, in alignment with the Basel Convention. Perhaps most controversially, the bill would halt construction of new plastics facilities, giving the EPA time to craft new regulations. Udall insists his bill can return value to the economy, and save consumers a lot of money, noting that every year plastic worth up to $12o billion "is lost after one short use." ADVERTISEMENT The senator is not naive. He knows he's going up against some of the deepest pockets in the corporate world. "This is not going to be easy," he says. "Major industry players are going to oppose some of our efforts." Indeed, PLASTICS is already blasting the single -use ban in his bill, insisting that "bans of otherwise completely recyclable materials will not solve our country's waste -management issues." But Udall believes the issue of remediating plastic pollution has the potential to transcend the bitter divides of our current politics. The notion that we're all consuming a credit card a week turns the stomachs of Republicans just as much as it does Democrats. "We don't know the human health impacts," he says. "But we can only imagine they aren't good." The bill's lead sponsor in the House, Rep. Alan Lowenthal of California, insists his motivation isn't punitive. He points to regulations he helped pass as a state legislator to clean up air pollution at the Port of Los Angeles, which improved public health while modernizing a port that now makes more money than ever: "We're not interested in destroying the people who provide products to bring our goods to market," he says. But Lowenthal insists change is coming: "We have to start this process. There's no quick fix, but we also know that time is not on our side." The companies of the plastics industry, Lowenthal says, are ultimately "going to have to deal with the sticker shock that they are now responsible and they're going to have to pay" to keep plastics out of the environment. The alternative, he insists, has become untenable: "What we have in plastic is something that has made our lives more convenient and easier. But unless we figure out how to keep this out of the waste stream, it's just going to kill us." https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD58OQoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 18 of 20 In This Article: Big Oil, long reads, Pollution Feei't Newswire Ammika Harris Shares Cute Pics Of Baby Aeko Sleeping In Funny Positions: 'That's My Man' Want more Rolling Stone? Sign up for our newsletter. Lauder's Sara Moss Honored by the N.Y. Common Pantry ADVERTISEMENT Deadline BBC Holds Talks Over Moving Youth Network BBC Three Back To Television Indiewire 'Spenser Confidential' Review: Mark Wahlberg's First Netflix Film Is a Dire Action -Comedy Only an Algorithm Could Love POWERED e`:' F73 u C GoldDerby 'Project Runway' recap:'Finale, Part 1' was the beginning of the end, but there was a twist [UPDATING LIVE BLOG] https://www.roIIingstone.com/culture/culture-features/plastic-pro...bD580QoNFgy2GiG9atU phltm113Svkz5ELBAUMj8wgCQxSs1MMDk 3/6/20, 06:51 Page 19 of 20 Rolling Stone Music TV Movies Politics Culture RS Pro Advertise Contact Live Media Events Customer Service Newsletter Signup Legal Privacy Policy Terms of Use AdChoices PMC Entertainment California Privacy Rights Do Not Sell My Personal Info... EU Privacy Preferences Connect With Us OFacebook © Twitter OYouTube Have a Tip? I want to hearfrom you! Send us a tip using our anonymous SEND US A TIP • form. Get The Magazine SUBSCRIBE NOW GIVE A GIFT MSUB 3M Rjo IingStone Fayetteville's City Council is considering imposing what they label as a "fee" on each single -use disposable bag offered to customers at the point of sale in food stores that are greater than 10,000 square feet in size, as well as drug stores that sell food,. While residents of Fayetteville are fortunate to have a City Council that wishes to protect our environment and reduce the littering problem of the City, it seems reasonable to examine the language contained in the proposed ordinance and the scope of the proposed effort, The payment the City Council is proposing for each single -use disposable bag is a tax. To be labeled as a "fee" the charge must be for a service received. That is not be the case for a 10 cents charge for each single -use disposable bag. Moreover, this is a very unusual tax in that proceeds would be retained by the businesses and the use of the funds (with limitations) would also be determined by the businesses rather than the City. Apparently part of the justification for imposing the tax is the "estimated, 1,500 single -use bags .... used annually per household" as set forth in the text of the proposed legislation. Even if one assumes that statement applies to disposable bags, there are credible sources with smaller numbers. According to the Earth Day organization, Americans use 307 single -use plastic bags per year. Using that number, and Fayetteville's average size family (2.23), the total per household is 685 bags, or only 46% of the number being used to justify a new tax. In addition, that number is for all single -use disposable plastic bags, not just those used by customers of food stores where the tax would be imposed. At this point it seems appropriate to examine the single -use plastics survey the City conducted via the internet. This survey was a voluntary response survey that is nonrandom, skewed, and not representative of Fayetteville's residents. The nature of the respondents establishes it skewness and lack of representative of the city's residents. As examples: 1) An individual could respond an unlimited number of times; 2) 19% of the responses were from individuals living outside of Fayetteville; 3) 14.7% of Fayetteville's residents are between the ages of 30 and 39, while 24.7% of the respondents are in that age bracket; 4) 68.6% of respondents to the survey had education levels of a bachelor's degree or higher but for all Fayetteville residents, that number is 49.3%; and 5) those providing answers to the survey had a median household income of $74,335 but the actual number for Fayetteville households is $42,101. Single -use bags are provided by various types of business: department stores, hardware stores, craft stores, and fast food establishments to name a few. Bags of this nature from any source are equally destructive to our planet. One can only wonder why the City would limit the tax to bags provided by food stores and some drug stores over a certain size.. The erstwhile "information" provided to the City Council while debating this piece of legislation lacks veracity. There are a host of unanswered questions one of which is what, in measurable terms, does the City Council hope to achieve by imposing a 10 cent "fee" on each single -use disposable plastic bag carried out of a food store. Finally, if the City Council truly wishes to protect our environment and reduce the littering problem, why not tax all single -use disposable bags provided at all businesses? Phillip Taylor 1409 East Oaks Manor Drive Fayetteville 72703 479-442-8935 Branson, Lisa From: Bunch, Sarah Sent: Tuesday, March 10, 2020 3:58 PM To: Branson, Lisa Subject: Single use plastic bags Lisa, Would you please share this with council and mayor. I just got a call from a gentleman named Clay Morton (Ward 3). He wanted to express his support for our proposed ordinance limiting single use plastic bags. He thought tonight was our council meeting instead of agenda. Thanks. Sarah Bunch Sent from my iPhone General Fund zozg Operating Results & Mayor Recommended Compensation Plan March 10, 2020 GENERAL FUND 2020 Employee Compensation Plan: Total Impact 2020 Impact: $834,000 R NGE ADJUSTMENT C ADDITIONAL STEP MERIT POOL ---] TOTAL ADJUSTMENT % 2020 % 2020 % 2020 % 2020 Increase Impact Emps Increase Impact Emps Increase Impact Emps Increase Impact 2020 BUDGET IMPACT FIRE - UNIFORMED POLICE - UNIFORMED MERIT EMPLOYEES Grand Total - 2020 Impact (74%) ANNUALIZED: 3.8% 188,000 81 4.2% 193,000 79 0.4% 40,700 36 188,000 0.4% 40,700 36 4.0% 381,000 160 3.6% 412,300 222 4.0% 453,000 RANGE ADJUSTMENT C ADDITIONAL STEP % Annual % Annual Increase Impact Emps Increase Impact Emps FIRE - UNIFORMED 3.8% 254,000 81 3.8% 254,000 POLICE - UNIFORMED 4.2% 261,000 79 4.2% 261,000 MERIT EMPLOYEES 0.4% 55,000 36 3.6% 557,000 222 4.0% 612,000 Grand Total - Annualized 0.4% 55,000 36 4.0% 515,000 160 3.6% 557,000 222 4.0% 1,127,000 3.8% 188,000 4.2% 193,000 3.6% 412,300 222 4.0% 453,000 3.6% 412,300 222 4.0% 834,000 MERIT POOL TOTAL ADJUSTMENT % Annual % Annual Increase Impact Emps Increase Impact FIRE - UNIFORMED 3.8% 254,000 81 3.8% 254,000 POLICE - UNIFORMED 4.2% 261,000 79 4.2% 261,000 MERIT EMPLOYEES 0.4% 55,000 36 3.6% 557,000 222 4.0% 612,000 Grand Total - Annualized 0.4% 55,000 36 4.0% 515,000 160 3.6% 557,000 222 4.0% 1,127,000 Cost of Recommended Plan Partial Annual Funding Source Impact Impact loco — General $ 834,000 $ 1,127,000 2100 — Street 91,900 124,000 213o — Parking 14,700 20,000 218o—Community Development 9,200 121000 225o — Parks Development 47,400 64,000 2930 — Drug Law Enforcement 6,600 9,000 5400 —Water & Sewer 1691300 229,000 5500 —Recycling & Trash Collection 100,500 1361000 5550 — Airport 15,100 20,000 9700 — Shop 33,300 45,000 Total Cost $ 1,322,000 $ 1,786,000 Analysis General Fund Operating Results 2019 Revenues $ 49,021,3o8 Expenses (49,529,543) Operating Loss $ (5o8,235) Adjustment for One -Time Capital Expenditures 576,263 Operating Gain after Capital Adjustment $ 68,o28 Estimated202O General Fund Balance (If Budget Projections are Met) Less: 6o Day Reserve Less: Budgeted Deficit 2020 Subtotal Cost of 2020 Pay Plan Estimated202o Ending Available Fund Balance (8,300,000) (1,233,000) 8,467,000 (834,000) $ _ 7,633,0001 Pay Plan Increase with a 2.0% Increase in the City and County Sales Taxes I 2021 2022 2024 Step (Move to Next Step) — $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 588,000 1,187,000 1,798,000 2,421,000 3,057,000 Use of Fund Balance (246,000) (1,166,000) (1,780,000) (2,211,000) (3,485,000) Operating Deficit 2020 (1,314,000) Cumulative Fund Balance Impact $ (1,560,000) $ (2,726,000) $ (4,506,000) $ (6,717,000) $ (10,202,000) Pay Plan Increase with a 3.0% Increase in the City and County Sales Taxes 2020 2021 2022 2023 Step (Move to Next Step) $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) - 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 881,000 1,788,000 2,722,000 3,684,000 4,675,000 Use of Fund Balance 47,000 (565,000) (856,000) (948,000) (1,867,000) Operating Deficit 2020 (1,314,000) Cumulative Fund Balance Impact $ (1,267,000) $ (1,832,000) $ (2,688,000) $ (3,636,000) $ (5,503,000) Pay Plan Increase with a 3.5% Increase in the City and County Sales Taxes i 2021 2022 2029 Step (Move to Next Step) —• $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 1,028,000 2,091,000 3,191,000 4,330,000 5,509,000 Use of Fund Balance 194,000 (262,000) (387,000) (302,000) (1,033,000) Operating Deficit 2020 (1,314,000) Cumulative Fund Balance Impact $ (1,120,000) $ (1,382,000) $ (1,769,000) $ (2,071,000) $ (3,104,000) Pay Plan Increase with a 4.0% Increase in the City and County Sales Taxes c� 2021 Step (Move to Next Step) $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 1,175,000 2,396,000 3,666,000 4,987,000 6,360,000 Use of Fund Balance 341,000 43,000 88,000 355,000 (182,000) Operating DeFlcit 2020 (1,314,000) Cumulative Fund Balance Impact $ (973,000) $ (930,000) $ (842,000) $ (487,000) $ (669,000) Pay Plan Increase with a 4.5% Increase in the City and County Sales Taxes i 2020 Step (Move to Next Step) $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit rte+ 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 1,321,000 2,701,000 4,143,000 5,650,000 7,225,000 Use of Fund Balance 487,000 348,000 565,000 1,018,000 683,000 Operating Deficit 2020 (1,314,000) - - - Cumulative Fund Balance Impact $ (827,000) $ (479,000) $ 86,000 $ 1,104,000 $ 1,787,000 Pay Plan Increase with a 5.0% Increase in the City and County Sales Taxes b 2021 2022 2024 Step (Move to Next Step) - -- $ 381,000 $ 919,000 $ 1,479,000 $ 1,479,000 $ 2,668,000 Merit 453,000 1,092,000 1,757,000 2,449,000 3,170,000 Step (Pay Plan Structure) 342,000 342,000 704,000 704,000 Pay Plan Expense 834,000 2,353,000 3,578,000 4,632,000 6,542,000 Sales Tax Revenues 1,468,000 3,009,000• 4,627,000 6,326,000 8,110,000 Use of Fund Balance 634,000 656,000 1,049,000 1,694,000 1,568,000 Operating Deficit 2020 (1,314,000) Cumulative Fund Balance Impact $ (680,000) $ (24,000) $ 1,025,000 $ 2,719,000 $ 4,287,000 Significant Considerations • General Fund operating deficit for 2019 is estimated to be ($508,2 5). However, one time capital expenditures of $576,263 were paid in 201q. If we exclude that amount from operating expenditures, a surplus of 668,028 would have been achieved due to revenue increases experienced. • Impact of the plan on the General Fund for 2020 is estimated to be x834,000. • The General Fund operational budget was based on an ($1,233,000) deficit for 2020. • Ongoing cost to the General Fund in 2023. would be $1,127,000. • Estimates do not include the impact of pension and insurance rate increases which will be needed in the 2021 Budget. • Sales tax collections averaged 4.7% over the last 5 years. • If sales tax grows at a 4. % level for the next 3 years, revenues would support personnel increases with no amount in reserves needed to fund the plan. • 2019 sales tax revenue for December was up 7.1% over December 2018. • Under normal operating conditions, not all expenditure budgets authorized are expended, normally there are appropriations that lapse. However, this can not be predicted with certainty or accuracy. • We do not know the potential impact of the spread of the Coronavirus or other possible negative economic issues. Council Member Sonia Gutierrez Ward 1 Position 1 Council Member Sarah Marsh Ward l Position 2 Council Member Mark Kinion Ward 2 Position 1 Council Member Matthew Petty Ward 2 Position 2 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City of Fayetteville Arkansas City Council Meeting March 3, 2020 City Council Meeting Minutes March 3, 2020 Page 1 of 16 Council Member Sloan Scroggin Ward 3 Position 1 Council Member Sarah Bunch Ward 3 Position 2 Council Member Teresa Turk Ward 4 Position 1 Council Member Kyle Smith Ward 4 Position 2 A meeting of the Fayetteville City Council was held on March 3, 2020 at 5:30 p.m. in Room 219 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. Mayor Jordan called the meeting to order. PRESENT: Council Members Sonia Gutierrez, Sarah Marsh, Mark Kinion, Matthew Petty, Sarah Bunch, Teresa Turk, Kyle Smith, Mayor Lioneld Jordan, City Attorney Kit Williams, City Clerk Kara Paxton, Staff, Press, and Audience. Absent: Council Member Sloan Scroggin Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions: State of the City Address - Mayor Lioneld Jordan Mayor Lioneld Jordan read the State of the City Address. City Council Meeting Presentations, Reports, and Discussion Items: Monthly Financial Report Paul Becker, Chief Financial Officer gave a summary of the Monthly Financial Report. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 2 of 16 Auenda Additions: 2020 COPS Hiring Program Grant Application: A resolution approving an application for a 2020 COPS Hiring Program Matching Grant in the amount of $250,000.00 to fund two (2) Police Officers for a period of four (4) years with the $312,710.00 matching requirement split proportionally between the City and Fayetteville Public Schools. Council Member Marsh moved to add the 2020 COPS Hiring Program Grant Application to the agenda. Council Member Smith seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the resolution. Mike Reynolds, Chief of Police gave a brief description of the resolution. Council Member Petty moved to approve the resolution. Council Member Smith seconded the motion. Upon roll call the resolution passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. Resolution 73-20 as recorded in the office of the City Clerk Consent: Approval of the January 21, 2020, February 4, 2020 and February 18, 2020 City Council meeting minutes. Approved Bid #19-53 Krapff Reynolds Construction Company: A resolution to award Bid #19-53 and authorize a one year contract with Krapff Reynolds Construction Company in the amount of $590,789.00 for rehabilitation of sanitary sewer manholes throughout Fayetteville. Resolution 74-20 as recorded in the office of the City Clerk Burns & McDonnell Engineering Company, Inc. Amendment No. 1: A resolution to approve Amendment No. 1 to the contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $91,282.00.00 for construction management and observation services associated with the utility relocations at I-49 and Wedington Interchange Project. Resolution 75-20 as recorded in the office of the City Clerk Hawkins -Weir Engineers, Inc. Amendment No. 3: A resolution to approve Amendment No. 3 to the Professional Engineering Services Agreement with Hawkins -Weir Engineers, Inc. in an 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 3 of 16 amount not to exceed $30,410.00 for advertisement and bidding services associated with the Benson Mountain Pressure Plane Improvements Project. Resolution 76-20 as recorded in the office of the City Clerk CH2M Hill Engineers, Inc.: A resolution to approve an out -of -scope agreement with CH2M Hill Engineers, Inc. in an amount not to exceed $596,335.00 for Task 4 of the software upgrades to the SCADA system used by wastewater treatment facility operations, lift station operations, and water distribution system operations. Resolution 77-20 as recorded in the office of the City Clerk Bid # 62123-1903 Grasshopper Construction, LLC: A resolution to award Bid # 62123-1903 and authorize a contract with Grasshopper Construction, LLC in the amount of $23,417.70 for Community Development Block Grant rehabilitation of an eligible residence located at 621 Laura Lee Street. Resolution 78-20 as recorded in the office of the City Clerk Surdex Corporation: A resolution to approve a contract with Surdex Corporation in the amount of $28,000.00, pursuant to a federal General Services Administration cooperative purchasing program, for aerial photography services for the Geographic Information Systems Division. Resolution 79-20 as recorded in the office of the City Clerk 2020 USGS Joint Funding Agreement: A resolution to approve a joint funding agreement with the U.S. Geological Survey for stream gauge operation and maintenance and water quality sampling and monitoring at various locations in the City of Fayetteville in 2020 with the amount paid by the city not to exceed $61,721.00. Resolution 80-20 as recorded in the office of the City Clerk BKD, LLP: A resolution to authorize Mayor Jordan to sign an engagement letter with BKD, LLP and pay an amount not to exceed $112,770.00 for auditing services for the 2019 audit. Resolution 81-20 as recorded in the office of the City Clerk Duke Real Properties LLC: A resolution to authorize Mayor Jordan to sell approximately 5 acres of city property located at 2512 South Industrial Drive to Duke Real Properties, LLC for $80,000.00. Resolution 82-20 as recorded in the office of the City Clerk 2020 LEED for Cities and Communities Grant: A resolution to authorize acceptance of a 2020 LEED for Cities and Communities Grant awarded by the U.S. Green Building Council. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 4 of 16 Resolution 83-20 as recorded in the office of the City Clerk 90/10 Assistance to Firefighters Grant: A resolution to authorize an application for a 90/10 Assistance to Firefighters Grant from the Federal Emergency Management Agency in the amount of $300,000.00 for the purchase of two brush truck vehicles for the Fire Department. Resolution 84-20 as recorded in the office of the City Clerk Council Member Gutierrez moved to accept the Consent Agenda as read. Council Member Turk seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. Unfinished Business: RZN19-6966 (1340 N. Porter Rd./Ross): An ordinance to rezone that property described in rezoning petition RZN 19-6966 for approximately 1.38 acres located at 1340 North Porter Road from RSF-4, Residential Single Family, 4 units per acre to RI -U, Residential Intermediate, Urban. At the February 18, 2020 City Council meeting this ordinance was left on the First Reading. Council Member Smith moved to suspend the rules and go to the second reading. Council Member Gutierrez seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director stated he did not have anything new to add and was available for questions. Council Member Gutierrez moved to suspend the rules and go to the third and final reading. Council Member Kinion seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Council Member Turk stated she doesn't believe the zoning designation is compatible with the neighborhood. She stated there are no restrictions on density. She stated she will not support the ordinance. Council Member Marsh stated she takes issue with the idea that there's no restrictions on density. She stated there are restrictions on lot size and amount of street frontage. She spoke about the city's existing development pattern. She stated there is a housing crisis in the community. She 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 5 of 16 stated by refusing to allow reasonable density in close proximity to where people want to live, work and shop is exasperating the crisis. She spoke in favor of the ordinance. Council Member Smith spoke about the rezoning request being compatible with the area. He spoke about the neighborhood being diverse. Council Member Turk stated the neighborhood to the south and east is very stable. She stated it is good to see that people are remodeling and restoring houses. She spoke about respecting the neighborhood and its integrity. She spoke about how it could be a domino effect where the neighborhood could change. She stated she will not be supporting the ordinance. Council Member Bunch spoke about the area. She stated it is not that far away from existing apartments, a school that's within walking distance, a bus stop, and I-49. She stated she will be supporting the ordinance. She requested to know if the older structure house was vacant on the property. Garner Stoll: It appears to be vacant. Council Member Bunch: It has not been in good condition for a long time. It is time to revisit this property and find a new use for it and this is an appropriate one. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 5-2. Council Members Bunch, Smith, Gutierrez, Marsh, and Petty voting yes. Council Members Turk and Kinion voting no. Council Member Scroggin was absent. Ordinance 6288 as Recorded in the office of the City Clerk C-PZD 19-6952 (5102 W. Wedington Dr./LBDG Wedington): An ordinance to approve a Commercial Planned Zoning District entitled C-PZD 19-6952 for approximately 8.60 acres located at 5102 West Wedington Drive to allow the development of mini -storage units and accessory office and retail space. At the February 18, 2020 City Council meeting this ordinance was left on the First Reading. Garner Stoll, Development Services Director: I got a call from the applicant's representative this afternoon. He requested that you table this until the March 17, 2020 City Council meeting. Council Member Smith moved to suspend the rules and go to the second reading. Council Member Turk seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. This ordinance was left on the Second Reading. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 6 of 16 New Business: Bid #20-07 Forsgren, Incorporated: A resolution to award Bid #20-07 and authorize a contract with Forsgren, Inc. in the amount of $2,495,705.00 for the utility relocations associated with the I-49 and Wedington Interchange Project, to approve a project contingency in the amount of $249,570.50, and to approve a budget adjustment recognizing reimbursement by the Arkansas Department of Transportation. Tim Nyander, Utilities Director gave a brief description the resolution. He stated the Water & Sewer Committee voted unanimously to forward it to Council for approval. Council Member Kinion moved to approve the resolution. Council Member Turk seconded the motion. Upon roll call the resolution passed 6-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, and Kinion voting yes. Council Member Petty was absent during the vote. Council Member Scroggin was absent. Resolution 85-20 as recorded in the office of the City Clerk North America Fire Equipment Company, Inc: An ordinance to waive the requirements of formal competitive bidding and authorize the purchase of bunker gear from North America Fire Equipment Company, Inc., for the Fire Department. City Attorney Kit Williams read the ordinance. Brad Hardin, Fire Chief gave a brief description of the ordinance. Council Member Smith moved to suspend the rules and go to the second reading. Council Member Kinion seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Council Member Kinion moved to suspend the rules and go to the third and final reading. Council Member Smith seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 7 of 16 Ordinance 6289 as Recorded in the office of the City Clerk RZN 19-6963 (123 E. 15th St./Komander): An ordinance to rezone that property described in rezoning petition RZN 19-6963 for approximately 6.37 acres located at 123 east 15th Street from R -A, Residential Agricultural, RMF -24, Residential Multi Family, 24 units per acre and I-1, Heavy Commercial and Light Industrial to R -A, Residential Agricultural. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the ordinance. He stated staff and Planning Commission recommend approval. Mr. Komander, Applicant gave a brief history of the property. He stated his request to rezone is motivated by a desire to preserve the existing use of the property while working on coming up with a strategic plan for the site. Council Member Gutierrez moved to suspend the rules and go to the second reading. Council Member Marsh seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Council Member Gutierrez moved to suspend the rules and go to the third and final reading. Council Member Marsh seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Council Member Marsh: I commend the applicant for what they are seeking to do. The portion we are rezoning that's in the floodplain that is zoned for multi -family, its use is much better served with Residential Agriculture. I hope in the future we are open to something more dense and active right along the street edge. This is a great interim proposal and resolves some of the zoning issues at the back of the property. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. Ordinance 6290 as Recorded in the office of the City Clerk 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 8 of 16 Creek Meadows Access Easement Vacation: An ordinance to vacate two access easements within the Creekview Meadows Subdivision. City Attorney Kit Williams read the ordinance. Garner Stoll, Development Services Director gave a brief description of the ordinance. He stated staff recommends approval. Council Member Petty stated someone has to do the paperwork and we are cleaning it up. City Attorney Kit Williams: It might have been alright if it was just the plat, but they gave us a deed for perpetual easement and that's why we have to vacate this. Blake Jorgensen, Applicant gave a brief explanation of the requested vacation. He stated he was available for questions. Council Member Gutierrez moved to suspend the rules and go to the second reading. Council Member Petty seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Council Member Smith moved to suspend the rules and go to the third and final reading. Council Member Turk seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Council Member Smith reviewed the exhibit displayed on the screen in Council Chambers. He spoke about local streets not being defined in the Master Street Plan. Mayor Jordan asked shall the ordinance pass. Upon roll call the ordinance passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. Ordinance 6291 as Recorded in the office of the City Clerk Enact §114.20 Regulation of Single -Use Disposable Bags: An ordinance to Enact §114.20 Regulation of Single -Use Disposable Bags provided by large food stores. City Attorney Kit Williams: Before I read this, there is an amendment. There are typos and to include what the staff and Council Member Turk wanted. I included those in my handout tonight. I have provided these to you through email and the Clerk has it in the Final Agenda. I request that 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 9 of 16 you amend it to the final language before I read it. I ask that a Council Member move to amend the ordinance to what has been provided to you. Mayor Jordan: It is basically the study portion of this? Correct? Peter Nierengarten, Environmental Director: Yes, Mayor. It also corrects one typo that we noticed in the ordinance language. Council Member Turk moved to amend the ordinance to correct the typos and section that was overlooked as presented by City Attorney Kit Williams. Council Member Smith seconded the motion. Upon roll call the motion passed 7-0. Council Members Bunch, Turk, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Scroggin was absent. City Attorney Kit Williams read the ordinance. Peter Nierengarten, Environmental Director gave a brief description of the ordinance. Council Member Smith: Why is this for food only and not hardware and department stores? Peter Nierengarten stated with peer city analysis it started most often with food stores and was the most common type of stores where these ordinances were implemented in communities across the country. He stated the observation is the majority of disposable bags generated in the community are coming from large food stores. City Attorney Kit Williams: Peter has worked very hard with Wal-Mart, Harps and some of the stores that are going to be affected to make sure this is going to be seamless when they adopt it. They have heard the terms and looked at the ordinance. They are fairly agreeable. We feel this is the best place to start. It seems like a lot more plastic bags go out of food stores than any other type of store. This is where our first effort should be directed. Peter Tonnessen, Ward 3 stated he generally supports the broader objective of the ordinance, but believes it's a solution in search of a problem. He stated he can't remember the last time he saw any plastic bags drifting outdoors. He spoke about the many uses plastic bags can serve in the home. He spoke about reusable grocery bags retaining germs. He stated if the bags are a problem, then make it apply to everyone. He spoke about tax issues. Tom Brown, 2031 West Main Street spoke about a study on single use plastic bags. He stated the carbon footprint for paper bags is huge compared to single use plastic bag. He stated single use plastic bags are cheaper for the environment and economically. He spoke in opposition of the ordinance the way it is stated currently. He spoke about taxing issues. He requested for the ordinance to be held until the next City Council meeting to allow more public input. City Attorney Kit Williams: This is not a tax. This is a fee. The difference between a tax and a fee is that if the government collects money and puts it in its General Fund, a lot of times it can be a tax. It can sometimes be a fee because we have building fees and permit fees to offset our cost 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 10 of 16 and provide a service for the citizens who pay it. Peter, please talk about the studies and cleanups we have had in the past that have shown we have plastic bag problems in the city. Peter Nierengarten stated the information is explained in more detail on the single use bag analysis that is provided in the packet. He spoke about the significant number of litter cleanups along streams and roadsides. He spoke about an audit that was done a couple of years ago on litter from a Town Branch Creek cleanup and found that about a quarter of the litter by volume was either Styrofoam or plastics. He spoke about the amount of work, financial resources, and volunteer efforts to help pick up litter from roadsides and streams. He stated the city is seeking to address and reduce the amount of litter in the community, which has been a challenge. City Attorney Kit Williams spoke about his personal experiences with litter cleanups. He spoke about the Rotary Clubs efforts on picking up litter on Mission Boulevard from North Street to Highway 265. He stated except for cigarette butts, plastic bags have been the number one problem for a long time. He stated he hopes the problem of litter will be addressed and reduced with the proposed ordinance. Council Member Turk spoke about being on the bike trails and witnessing litter of Styrofoam and plastic bags in the streams. She stated if people could reduce waste, it would make the city so much better. She spoke about the hundreds of cities across the country that have enacted ordinances as the one being proposed, which has shown a decline in single use plastic bag usage. She stated the rationale about starting the process with large grocery stores is that they are familiar with other bag regulations that have been enacted in other parts of the country. She spoke about creating balance and not overwhelming citizens. She thanked the Sustainability staff for their work and the Chamber of Commerce for their research efforts. She thanked the City Attorney's efforts on drafting the ordinance. She spoke about holding the item until the next City Council meeting to allow more citizen input. Council Member Bunch stated a lot of thought had gone into this. She stated other cities in the country are doing things that are similar. She spoke about having to bring your own bag or paying for a bag 17 years ago while in Ireland. She spoke about seeing plastic bags in her neighborhood. She stated the ordinance is reasonable and it is a good place to begin. She spoke about holding the item until the next City Council meeting to allow more citizen input. Council Member Marsh spoke about the plastic bags she has witnessed on the Cato Springs Trail, Tsa-La-Gi Loop and in her own yard. She is glad they are doing this. She hopes it will help save volunteer hours, clean up the creeks, keep storm drains from being clogged, and not being ingested by wildlife. She spoke about a plastic bag and paper bag ban in Seattle. This Ordinance was left on the First Reading. Amend Rules of Order and Procedure: A resolution to amend the Rules of Order and Procedure of the Fayetteville City Council to limit public comments to three minutes each and recognize the statutory reading requirement for ordinances may be dispensed with a single motion to suspend or dispense with the rule. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 11 of 16 Council Member Petty gave a brief description of the resolution. He stated there has been a trend of the City Council meetings getting quite a bit longer over the last 12 months. He stated this is an attempt to address that. He spoke about some concerns of how this might be perceived by the public. He doesn't want the public to think that the Council is trying to squash input. He stated he is a developer and doesn't want the public to think he is corrupt in trying to keep limited input. He stated he's concerned that people may think he's in favor of the resolution because he wants more time for the Council to be able to talk. He was requested by some citizens to see if there was anything he could do to make the meetings go a little bit faster in order to be able to speak about items they cared about. He spoke about City Council's faculties for considering items and giving it their full attention goes down as the night gets later. He stated they should be concerned about the morale of the city staff who are subjected to the meetings and still have to work a full week. He stated most Council Members have other jobs too. He spoke about being fair and more efficient. He stated changes to the rules could potentially make the meetings more effective. He stated the proposal would reduce the standard time given to anybody speaking at the microphone from five minutes to three minutes. He stated the motion to suspend the rules and advance to third readings is merely a clarification. He stated the recommendation by Council Member Smith to make it more speedy to be able to extend a speaker's time by allowing the time to be extended by a unanimous consent, is a fair rule. He stated when people do have something more to say and the Council acknowledges it, that it interrupts them and forces them to waste a little bit of time to regather their thoughts, it is a smart proposal. He stated Council Member Turk's recommendation to limit the default amount of time given to an applicant to speak to 10 minutes is very fair. He stated as long as they are able to extend time in the same way, it is appropriate. He stated there was a suggestion that Council Members should have their time limited, which he will vote for. He spoke about being willing to either send the item to a committee for more detailed discussion, vote tonight or table it for two weeks. City Attorney Kit Williams: What was presented to the City Council at Agenda Session is what is before you right now. The original request by Council Member Petty is to reduce the amount for the public to speak from five minutes to three minutes and to immediately go to the third and final reading. That is the only thing in front of us. The rest are amendments I drafted after hearing the Council at Agenda Session. Mayor Jordan reiterated what City Attorney Kit Williams stated. Ezra Breashears, Ward 1 spoke about being upset with the proposed public comment going from five minutes to three minutes. He spoke about the average of City Council meetings going up. He spoke about the work -life balance. He spoke about dividing the time differently for the public to speak than what is proposed. He spoke about Mayor Jordan and Council Member Petty's service record. Peter Tonnessen, Ward 3: You could go straight to a third reading? Mayor Jordan: Yes. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 12 of 16 City Attorney Kit Williams: Some cities do that. Some cities don't even read the whole ordinance and read only the title. We have historically gone through the statutes three readings. We have suspended the rules twice in order to go to the third and final reading, instead of just once. Peter Tonnessen stated if it were unanimous, then it would basically be a consent issue on the agenda. He stated he wouldn't object if all the Council Members agreed to go straight to the third reading and skip the second. He stated sometimes it is maddening to listen to the same thing over and over. He stated he's not necessarily opposed to the three-minute time limit. He stated he doesn't know that it's productive to have the City Council meetings drag on interminably. He spoke about democracy. He stated if public comment is reduced to three minutes, he wants Council to make an allowance when a citizen says they need more time. Tom Brown, 2031 West Main Street spoke about his history and experience with incinerators. He stated because of public comment, citizens were able to stop an incinerator from being put in. He stated he has a lot more difficulty today in mobilizing public support to come to a City Council meeting. He stated most people think it is a waste of time because the public aren't allowed to speak. He spoke about democracy. Council Member Petty stated while the proposal is to reduce the default amount of input given to each speaker, it's also with the suggested amendments those are implemented would make it easier to extend that. He stated they have had a real reasonable application to that rule in the past and have been diligent about doing that. He spoke about what a radical reduction in public input would look like. He stated if they didn't want to hear from the public, it would be within their rights to refuse to hear from them because there's no statute requiring it. He spoke about what other cities do. He doesn't have the sense that Fayetteville has a reputation of ignoring public input. He stated it is a worthwhile suggestion that Council Members comments should be limited also. He suggested tabling the item for four weeks to give the Ordinance Review Committee time to meet and consider it. He knows it's a resolution, but it's the only committee they have to review legislation. Council Member Kinion: All of us are going to get a chance to speak as long as we want because we are City Council Members. I have been here 10 years and we have had some long meetings. Fayetteville is a community that is engaged. To go from five minutes to three minutes is restrictive. Not only are we restricting the time, but we are also adding straight to the vote without three readings. I don't like the instant passage of an ordinance. This restriction of speech from the general public is troubling. We have some administrative staff and Council Members that are longwinded. I support sending this to the Ordinance Review Committee. We have to look at a way to manage things, but we don't need to further restrict the opportunity for a person to speak. Council Member Bunch stated she wished more people had been at the City Council meeting to comment on the topic. She spoke about Fayetteville having a really engaged citizenry. She spoke about the County process. She stated by removing two minutes from the time limit is not ruing democracy. She thanked Mr. Breashears for his idea, but didn't think it was a wise idea. She spoke about tabling the item to allow for more citizen input. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 13 of 16 Council Member Turk thanked Mr. Breashears for his analysis, but was concerned about his suggested method of public input. She spoke about Council Members and staff identifying topics where they think there will be a lot of public input and spread the items out for better time management. She stated if they do alter the time that citizens can speak, they match that as City Council Members. She spoke about the suggestions being listed separately so they could vote on those items individually. She spoke about tabling the item to allow for more citizen input. Council Member Gutierrez spoke about receiving emails and voicemails about issues and there are more opportunities than just the five minutes at the podium to let citizens voices be heard. She stated she weighs all input equally, no matter the way she receives it. She stated she is still considering the three-minute proposal. She stated her email and phone number are on the city website and citizens can notify her through those methods. Council Member Marsh stated she is excited about seeing the item come forward. She spoke about the late City Council meeting nights and her daytime job. She stated at the Parking Deck Arts Corridor discussion, several people who came to the Council meeting to discuss the topic left at 11 pm and did not have an opportunity to weigh in on the issue. She stated she reads all citizen emails and letters, but doesn't have a chance to respond to them. She stated it is a great way to get more extensive feedback to the Council. She stated there are people who come and present opinions and there are people who present facts and new information. She stated when someone is presenting facts and new information, Council has a great track record of suspending the rules and allowing them to continue to speak, which she will continue to support. She stated regarding three readings, she is for reserving that for unanimous votes to go ahead and forward that to the third reading. She stated ordinances can't be put on the Consent agenda. She stated three readings gets exhausting when there are utility easement vacations that are administrative procedures, which would be nice to expedite those. She stated she supports the spirit of the resolution and is looking forward to working it out to make it work for everyone. Council Member Smith spoke about being on the other side of the podium, which can create being a little rattled and not as concise as might be helpful. He stated he is hesitant to shorten the time. There was a brief discussion about when the five-minute rule was imposed. Council Member Smith spoke about it becoming increasingly common that every speaker consumes their five minutes. City Attorney Kit Williams: The five-minute rule didn't start in 2014. That was the first three- minute rule. We didn't do anything for years and then we started getting long meetings again and that is when the five-minute rule came in. Council Member Smith stated he is trying to keep an open mind. He wants to be able to streamline people who need a few more minutes and not interrupt their thought process. He spoke about the Planning Commission having a three-minute limit. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 14 of 16 Council Member Kinion stated if they looked at the meetings before the five-minute limit and after the five-minute limit, that would be a fairer comparison. He stated he knew when he ran for public office he would be inconvenienced and his private time would be more restricted. He stated it wasn't a surprise when he got on City Council and had some long meetings. He spoke about some of the public feeling resentment with the restricted time at the Planning Commission meetings. He requested for the item to be tabled and sent to the Ordinance Review Committee. City Attorney Kit Williams: It can be tabled. Usually it is the Ordinance Review Committee who decides to take up some issue. You can express your intent to go to Ordinance Review. We haven't had a meeting this year. At the first meeting you elect a Chair person. Council Member Smith was the Chair person last year and it is up to him to schedule a meeting. Ordinance Review can review a resolution because it is legislation. Council Member Kinion: Kyle, how do you feel about this going to Ordinance Review? Council Member Smith: It is a fantastic idea. I ask for some parameters when starting to look at our Rules and Procedures. Council Member Petty thanked the other Council Members for keeping their thoughts under three minutes. He stated he would prefer the resolution to go to the Ordinance Review Committee. He spoke about parameters. He stated if there are other items to be discussed at the Ordinance Review meeting other than this item, he suggested a second meeting to be scheduled. Council Member Marsh: In terms of parameters for the Ordinance Review discussion, I would like this to focus on balancing the need for efficient meetings with adequate citizen input. Council Member Turk: I ask that we hear this one more time before it goes to Ordinance Review. I want more information from the public before it is discussed at the Ordinance Review meeting. Council Member Petty: Even if we are only going to table it for two weeks, it isn't necessary for the Ordinance Review Committee to wait. The Ordinance Review Committee meeting is open to the public. If we require more discussion or there is substantial uptick in input after it goes to Ordinance Review Committee, we can then talk about tabling it for a second time for a third meeting. Mayor Jordan: I have some concerns about the first time I tell a Council Member that they have spoken long enough. Somebody will probably tell me that they are elected by the people just like I am. On the unanimous consent, that is fine. If one Council Member decided that was not going to happen, there would not be a unanimous consent. I assume you are going to do a motion and a second and a vote of the Council or do we have to work all that out? City Attorney Kit Williams: Yes. The way it is drafted now, it says by unanimous consent or majority vote of the Council Members present voting, the time limitation may be altered for the speaker. You at first ask if everybody agrees for them to have more time. If somebody doesn't agree, then you would say there has been a request for more time and the Council needs to vote. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 15 of 16 Mayor Jordan: We would fall back on what we are doing now? City Attorney Kit Williams: Yes. Council Member Marsh: I wanted the unanimous consent to apply only to the three readings and not to overturning someone's three minutes. The process we have in place right now is working well. On the three readings, I do feel we should get unanimous consent. Mayor Jordan: I think Council Member Smith was talking about the three-minute rule. Council Member Smith: Yes. What Kit just described is what I had in mind, as far as quickly letting someone resume their thoughts, unless someone objected and then taking a vote. Mayor Jordan stated the Rules and Procedures that Council lays out is for him to run the meetings. He hopes a majority of the Council will approve these Rules and Procedures so he will know how to run the meeting, instead of having to figure it out during a meeting. He stated it is a good idea to send it to Ordinance Review. He spoke about the first time the three-minute rule was established, which was during the Civil Rights Ordinance where many citizens wanted to speak. City Attorney Kit Williams spoke about a City Council meeting in the past when the Civil Rights Ordinance was discussed. He stated the first three speakers had taken up one hour. He spoke about the three-minute rule being established at the meeting and then everybody who wanted to speak was able to express their opinions to the City Council. Mayor Jordan spoke about citizens receiving equal speaking time. Council Member Petty made a motion to table the resolution to the April 7, 2020 City Council meeting and send the item to the Ordinance Review Committee. Council Member Marsh seconded the motion. Upon roll the motion passed 6-0. Council Members Bunch, Smith, Gutierrez, Marsh, Kinion, and Petty voting yes. Council Member Turk voting no. Council Member Scroggin was absent. This Resolution was tabled to the April 7, 2020 City Council Meeting. Announcements: Susan Norton, Chief of Staff spoke about the Coronavirus and emergency responders. She spoke about the community partners that the City of Fayetteville is working with. She spoke about a Disaster Recovery Fund and the fund has $3 million in it. She spoke about the Community Garden Plot registration. She spoke about the Midtown Trail Corridor workshop and presentation. She spoke about the Bulky Waste Spring Cleanup. She stated the city is offering the bounty for removal of Bradford Pear Trees or Bush Honeysuckle. She stated the call for nominations for the Fayetteville Historic Preservation Awards are open until April 2, 2020. Information can be viewed on the City of Fayetteville website. 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteville-ar.gov City Council Meeting Minutes March 3, 2020 Page 16 of 16 City Council Agenda Session Presentations: Agenda Session Presentation - Update on Depot Lot, Wade Abernathy City Council Tour: Adjournment: 8:26 p.m. Lioneld Jordan, Mayor Kara Paxton, City Clerk Treasurer 113 West Mountain Fayetteville, AR 72701 (479) 575-8323 www.fayetteviIIe-ar.gov City of Fayetteville Staff Review Form 2020-0248 Legistar File ID 3/16/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul A. Becker 3/16/2020 CHIEF FINANCIAL OFFICER (110) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the appropriation of $3,000,000 from the Disaster and Replacement fund in order to deal with financial issues arising from the COVID-19 "Coronavirus" emergency and the approval of a budget adjustment. 4270.900.9290-5xxx.xx Account Number 20019.1 Project Number Budgeted Item? No Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Disaster & Replacement Fund Fund COVID-19 Disaster Recovery Funds Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost Budget Adjustment $ 3,000,000.00 Remaining Budget 3,000,000,00 Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 16, 2020 TO: Mayor and City Council FROM: Paul A. Becker, Chief Financial Officer DATE: March 16, 2020 SUBJECT: Disaster and Replacement Fund — COVID-19 CITY COUNCIL MEMO RECOMMENDATION: Appropriation of $3,000,000 from the Disaster and Replacement Fund. BACKGROUND: The Disaster and Replacement Fund was established to handle emergencies within the City as declared by the City Council. $3,000,000 of funds are available for appropriation. DISCUSSION: The Mayor is requesting an appropriation of these funds to deal with financial issues arising from the COVID-19 "Coronavirus" emergency. BUDGET/STAFF IMPACT: Funds are available in the Disaster and Replacement Fund to cover this request. Attachments: Staff Review form City Council Memo Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Legistar ID No.:c2 — CW Y9 SPECIAL MEETING AGENDA REQUEST FORM FOR: Special City Council Meeting of March 16, 2020 FROM: Mayor Lioneld Jordan and City Attorney Kit Williams ORDINANCE OR RESOLUTION TITLE AND SUBJECT: AN ORDINANCE TO GRANT THE MAYOR TEMPORARY EXTRAORDINARY POWERS TO PROVIDE FOR THE SAFETY AND HEALTH OF FAYETTEVILLE INHABITANTS AND TO PASS AN EMERGENCY CLAUSE R AGENDA: Jordan Lam' City Attorney Kxt Williams Date Date 41 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan City Council Kit Williams City Attorney Blake Pennington Assistant City Attorney CC: Susan Norton, Chief of Staff Jodi Batker Paralegal Paul Becker, Finance Director FROM: Kit Williams, City Attorney,��, DATE: March 16, 2020 The City of Fayetteville"s primary purposes and power are to enact ordinances which the City Council believe are "necessary to provide for the safety, preserve the health ... of such corporations and the inhabitants thereof." A.C.A. §14-55-102. This is commonly referred to as the City's Police Power, the most fundamental and necessary power of the City Council. Another of the most fundamental powers granted to cities by the General Assembly is the first one listed with A.C.A. §14-54-103 General powers of cities and towns. "Cities and incorporated towns shall have the power to: (1) Prevent injury or annoyance within the limits of the municipal corporation from anything dangerous, offensive, or unhealthy..." The Covid-19 Pandemic now striking Arkansas is certainly worthy of emergency, protective and preventive measures by the City of Fayetteville's Administration. Therefore, the City Council can best protect our citizens by empowering Mayor Jordan to do his best to slow this pandemic and protect our citizens. ORDINANCE NO. AN ORDINANCE TO GRANT THE MAYOR TEMPORARY EXTRAORDINARY POWERS TO PROVIDE FOR THE SAFETY AND HEALTH OF FAYETTEVILLE INHABITANTS AND TO PASS AN EMERGENCY CLAUSE WHEREAS, "municipal corporations shall have the power to make.. ordinances ... which as to them, shall seem necessary to provide for the safety, preserve the health... of such corporations and the inhabitants thereof." (A.C.A. §14-55-102 Purposes generally); and WHEREAS, the Covid-19 virus presents a grave and growing danger to the health of our citizens and residents so that the City Council should empower Mayor Jordan to take needed measures as recommended by the Center for Disease Control (CDC), the Arkansas Department of Health, or other recognized scientific and health authorities to slow the spread of this pandemic; and WHEREAS, these extraordinary powers shall include prohibiting the gathering of more than fifty persons, possibly requiring restaurant and bar owners to check each guest prior to admission into their establishment to ensure they do not have a fever associated with Covid-19, and other powers. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby enacts the following: EMERGENCY RESPONSE TO COVID-19 VIRUS PANDEMIC BY GRANTING NEW, TEMPORARY POWERS TO MAYOR JORDAN TO PRESERVE THE HEALTH OF FAYETTEVILLE RESIDENTS. WHEREAS, the City of Fayetteville's most important duty is the preserve the health and safety of its citizens and other inhabitants; and WHEREAS, the Covid-19 Pandemic now presents a grave threat of illness and death to every American and every Fayetteville resident; and WHEREAS, the City Council has determined that Fayetteville's public health and safety require that the City Council place extraordinary powers within the Mayor's authority to better protect our citizens during this pandemic emergency. IT IS THEREFORE AGREED AND ENACTED that Mayor Jordan shall have the following powers and duties during the first phase of Fayetteville's efforts to protect its citizens beginning immediately upon the passage and enactment of this ordinance and emergency clause and ending (unless renewed by City Council Resolution) on April 29, 2020. (1) Mayor Jordan may regulate or prohibit the gathering of 50 or more residents in public or private places serving the public (restaurants and bars). (2) Mayor Jordan may locally enforce recommendations from the Center of Disease Control (CDC), Arkansas Department of Health and other recognized scientific or health authorities with regulations or prohibitions of activities that could increase spreading of the Covid-19 Pandemic. (3) Mayor Jordan may take other necessary actions to promote and preserve the health and safety of our citizens and residents. (4) All regulations and actions taken by Mayor Jordan pursuant to this ordinance during this emergency shall have the full force of law and shall be interpreted and enforced pursuant to Chapter 10: General Provisions of the Fayetteville Code. Section 2: Emergency Clause The Fayetteville City Council recognizes that Fayetteville and its citizens are under dire threat from the Covid-19 Pandemic and that our citizens' health and safety require that this ordinance granting the Mayor extraordinary temporary powers to protect our citizens constitutes an emergency such that this ordinance must and will go into full force and effect immediately upon is passage and approval. PASSED and APPROVED this 16th day of March, 2020. APPROVED: ATTEST: NO LIONELD JORDAN, Mayor KARA PAXTON, City Clerk/Treasurer City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number Non -Departmental (800) 2020 /Org2 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Approval of a Budget Adjustment of $3,000,000 from 4270 Disaster & Replacement Fund to aid in response to COVID-19 outbreak. COUNCIL DATE: LEGISTAR FILE ID#: 3/16/2020 2020-0248 Matthew Maddox, 3/16/2020 11:31 AM Budget Director TYPE: JOURNAL #: Date D - (City Council) RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: 3/16/2020 TOTAL Account Number 3,000,000 3,000,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20191231 Account Name 4270.900.9290-5106.00 1,500,000 - 20019 1 EX Contingency - General 4270.900.9290-5203.00 4270.900.9290-5210.00 500,000 - 500,000 - 20019 20019 1 1 EX EX Cleaning Supplies Minor Equipment 4270.900.9290-5900.00 4270.001.9270-4999.99 500,000 - - 3,000,000 20019 1 EX RE Miscellaneous Use Fund Balance - Current H:\Budget Adjustments\2020_Budget\City Council\03-16-2020 SPECIAL MEETING\BA 2020-0248 COVIDI9 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Tentative Agenda Tuesday, March 10, 2020 4:30 PM City Hall Room 326 City Council Members Council Member Sonia Gutierrez Ward 1 Council Member Sarah Marsh Ward 1 Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Kyle Smith Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Agenda Session Tentative Agenda March 10, 2020 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items: 1. 2019-0994 NOMINATING COMMITTEE REPORT Agenda Additions A. Consent: A.1 2019-0973 APPROVAL OF THE MARCH 3, 2020 CITY COUNCIL MEETING MINUTES A.2 2020-0199 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 4 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT A.3 2020-0136 WILLIAMS TRACTOR, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF THREE HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR, INC. IN THE TOTAL AMOUNT OF $28,485.00, PURSUANT TO A STATE PROCUREMENT CONTRACT City of Fayetteville, Arkansas Page 2 Printed on 3/5/2020 City Council Agenda Session A.4 2020-0137 BERGKAMP, INC.: A. 5 A. 6 A. 7 Tentative Agenda March 10, 2020 A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN ASPHALT REPAIR TRUCK AND ROLLER FROM BERGKAMP, INC. OF SALINA, KANSAS FOR THE AMOUNT OF $204,890.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT 2020-0138 SASCO & SOUTHERN STAR MATERIALS: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CRAFTCO SUPERSHOT CRACK SEALER FROM SASCO & SOUTHERN STAR MATERIALS OF SPRINGFIELD, MISSOURI FOR THE AMOUNT OF $81,532.01, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT 2020-0139 CHEVROLET OF FAYETTEVILLE: A RESOLUTION TO APPROVE THE PURCHASE OF THREE CHEVY TRAVERSES FROM CHEVROLET OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $74,991.00, PURSUANT TO A STATE PROCUREMENT CONTRACT 2020-0140 LEWIS FORD: A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $43,268.00, PURSUANT TO A STATE PROCUREMENT CONTRACT City of Fayetteville, Arkansas Page 3 Printed on 3/5/2020 City Council Agenda Session Tentative Agenda March 10, 2020 A.8 2020-0174 MULTI -USE TRAILS EASEMENT: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO CONVEY A MULTI -USE TRAILS EASEMENT TO THE CITY OF SPRINGDALE TO ALLOW A NATURAL SURFACE MOUNTAIN BIKE TRAIL TO CROSS THROUGH CITY OF FAYETTEVILLE PROPERTY A.9 2020-0176 BID #20-34 VISIONAIRE LIGHTING, LLC: A RESOLUTION TO AWARD BID # 20-34 AND AUTHORIZE THE PURCHASE OF TRAIL LIGHT FIXTURES FROM VISIONAIRE LIGHTING, LLC FOR THE UNIT PRICE OF $1,100.00 AND FIBERGLASS LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN FOR THE UNIT PRICE OF $450.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, IN VARIABLE AMOUNTS AS NEEDED THROUGH DECEMBER 31, 2020 A.10 2020-0184 SOUTH DELTA AVIATION, INC.: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4248 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $3,084.00 PER MONTH A. 11 2020-0185 SOUTH DELTA AVIATION, INC.: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4230 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,387.80 PER MONTH City of Fayetteville, Arkansas Page 4 Printed on 3/5/2020 City Council Agenda Session Tentative Agenda March 10, 2020 A.12 2020-0186 ARKANSAS COMMUNITY FOUNDATION GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE ARKANSAS COMMUNITY FOUNDATION GRANT AWARD IN THE AMOUNT OF $20,000.00, AND TO APPROVE A BUDGET ADJUSTMENT A.13 2020-0189 WASTEQUIP, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF TRASH AND RECYCLING CONTAINERS AND COMPACTOR RELATED PRODUCTS AND SERVICES FROM WASTEQUIP, INC., PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, THROUGH JULY 7, 2021, AND ANY FUTURE RENEWAL PERIODS A.14 2020-0195 FRIENDS OF YRCC DONATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $24,273.00 REPRESENTING A DONATION FROM FRIENDS OF YRCC TO FUND SUMMER AND FALL PROGRAMS OFFERED AT THE YVONNE RICHARDSON COMMUNITY CENTER A.15 2020-0182 ARKANSAS OCCUPATIONAL HEALTH CLINIC: A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS WITH ARKANSAS OCCUPATIONAL HEALTH CLINIC IN AN AMOUNT NOT TO EXCEED $80,000.00 FOR PHYSICAL EXAMS AND HEALTH SCREENINGS FOR FIRE DEPARTMENT EMPLOYEES AT A COST OF $364.00 TO $775.00 PER EXAM City of Fayetteville, Arkansas Page 5 Printed on 3/5/2020 City Council Agenda Session Tentative Agenda March 10, 2020 A.16 2020-0197 CASCO INDUSTRIES: A RESOLUTION TO AUTHORIZE THE PURCHASE OF PROTECTIVE BUNKER GEAR FOR THE FIRE DEPARTMENT ON AN AS -NEEDED BASIS FROM CASCO INDUSTRIES THROUGH DECEMBER 31, 2021, PURSUANT TO A REGIONAL COOPERATIVE BID PROCESS THROUGH THE CITY OF SPRINGDALE B. Unfinished Business: B.1 2020-0100 C-PZD 19-6952 (5102 W. WEDINGTON DR./LBDG WEDINGTON): AN ORDINANCE TO APPROVE A COMMERCIAL PLANNED ZONING DISTRICT ENTITLED C-PZD 19-6952 FOR APPROXIMATELY 8.60 ACRES LOCATED AT 5102 WEST WEDINGTON DRIVE TO ALLOW THE DEVELOPMENT OF MINI -STORAGE UNITS AND ACCESSORY OFFICE AND RETAIL SPACE At the February 18, 2020 City Council meeting this ordinance was left on the First Reading. At the March 3, 2020 City Council meeting this ordinance was left on the Second Reading. B.2 2020-0147 ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS: AN ORDINANCE TO ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS PROVIDED BY LARGE FOOD STORES At the March 3, 2020 City Council meeting this ordinance was left on the First Reading. C. New Business: City of Fayetteville, Arkansas Page 6 Printed on 3/5/2020 City Council Agenda Session Tentative Agenda March 10, 2020 C. 1 C. 2 C. 3 C. 4 2020-0196 SHIPLEY MOTOR EQUIPMENT CO.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE REPAIR OF A RECYCLING AND TRASH COLLECTION TRUCK BY SHIPLEY MOTOR EQUIPMENT CO. FOR THE AMOUNT OF $42,352.81 2020-0200 BID #20-29 CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC.: A RESOLUTION TO AWARD BID #20-29 AND AUTHORIZE A CONTRACT WITH CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. IN THE AMOUNT OF $1,689,781.20 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $168,978.12, AND TO APPROVE A BUDGET ADJUSTMENT 2020-0198 HACH COMPANY: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF TWO ANALYZERS AND FOUR SLUDGE LEVEL DETECTION ASSEMBLIES FROM HACH COMPANY FOR THE NOLAND AND WEST SIDE WATER RESOURCE RECOVERY FACILITIES IN THE TOTAL AMOUNT OF $56,943.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES 2020-0187 SAIN STREET EXTENSION PROJECT: AN ORDINANCE TO VACATE A PORTION OF RIGHT-OF-WAY FROM FRONT STREET TO JOYCE BOULEVARD FOR THE SAIN STREET EXTENSION PROJECT City of Fayetteville, Arkansas Page 7 Printed on 3/5/2020 City Council Agenda Session Tentative Agenda March 10, 2020 C. 5 C. 6 C. 7 C. 8 2020-0061 ADM 20-6998 AMEND ORDINANCE NO. 2883 SAIN STREET: AN ORDINANCE TO AMEND ORDINANCE NO. 2883 BY REMOVING THE REQUIREMENT TO CONSTRUCT A CUL-DE-SAC AT THE END OF SAIN STREET 2020-0160 ENACT ARTICLE X PEDAL CARRIAGES: AN ORDINANCE TO ENACT ARTICLE X PEDAL CARRIAGES INTO CHAPTER 117: VEHICLE -RELATED BUSINESSES 2020-0024 2019 DRAINAGE IMPROVEMENTS BOND PROJECT: A RESOLUTION TO APPROVE THE PURCHASE OF PROPERTY LOCATED AT 923 WEST CATO SPRINGS ROAD FROM MIGUEL AND JUANITA CONTRERAS FOR THE AMOUNT OF $92,000.00 TO REDUCE FUTURE FLOOD DAMAGE AND RESTORE FLOOD CAPACITY IN THE AREA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,000.00 TO COVER ALL ASSOCIATED CLOSING COSTS, TO APPROVE INTERNAL CHARGES IN THE AMOUNT OF $1,500.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE IMPROVEMENTS BOND PROJECT 2020-0180 2020 MERIT STAFF PAY AND BENEFITS STUDY: A RESOLUTION TO APPROVE THE 2020 MERIT STAFF PAY AND BENEFITS STUDY REPORT PREPARED BY THE JOHANSON GROUP, AND TO ADOPT THE 2020 MERIT STAFF PAY PLAN STRUCTURE City of Fayetteville, Arkansas Page 8 Printed on 3/5/2020 City Council Agenda Session Tentative Agenda March 10, 2020 C.9 2020-0181 2020 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,322,000.00 TO FACILITATE THE CITY-WIDE 2020 EMPLOYEE COMPENSATION ADJUSTMENT D. City Council Agenda Session Presentations: D. 1 2020-0121 AGENDA SESSION PRESENTATION - SALARY SURVEY AND WAGE DISCUSSION E. City Council Tour: F. Announcements: G. Adjournment City of Fayetteville, Arkansas Page 9 Printed on 3/5/2020 City of Fayetteville, Arkansas Text File File Number: 2019-0994 Agenda Date: 3/17/2020 Version: 1 In Control: City Council Meeting Agenda Number: 1. NOMINATING COMMITTEE REPORT 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Report City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville, Arkansas Text File File Number: 2019-0973 Agenda Date: 3/17/2020 Version: 1 In Control: City Council Meeting Agenda Number: A. 1 APPROVAL OF THE MARCH 3, 2020 CITY COUNCIL MEETING MINUTES 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Agenda Ready File Type: Minutes City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0199 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A. 2 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 4 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental Agreement No. 4 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed $125,258.00 for construction management and observation services associated with the Highway 16 Utility Relocations Project. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0199 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 2/27/2020 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the approval of Supplemental Agreement No. 4 to the Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. in an amount not to exceed $125,258.00 for construction management and observation services associated with the Highway 16 Utility Relocations Project. Budget Impact: 5400.720.5600-5314.00 Water and Sewer Account Number Fund 11011.1 Water/Sewer Relocations - Bond Projects Project Number Project Title Budgeted Item? Yes Current Budget $ 12,793,727.00 Funds Obligated $ 4,353,903.01 Current Balance $ 8,439,823.99 Does item have a cost? Yes Item Cost $ 125,258.00 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 8,314,565.919 Purchase Order Number: Change Order Number: Original Contract Number: Comments: V20180321 Previous Ordinance or Resolution # 41-20 Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Corey Granderson, Utilities Engineer CITY COUNCIL MEMO DATE: February 27, 2020 SUBJECT: McClelland Consulting Engineers, Inc. Amendment No. 4 - Construction Observation and Management Services for the Highway 16 Utility Relocations Project (ArDOT Project 040579) RECOMMENDATION: Staff recommends the approval of Amendment No. 4 to the Professional Engineering Services Agreement with McClelland Consulting Engineers, Inc. (MCE) in an amount not to exceed $125,258.00 for construction management and observation services associated with the Highway 16 Utility Relocations Project (ArDOT Project 040579). BACKGROUND: Resolution 205-17 permitted the original design work with MCE for utility relocations along Highway 16 between S. College Ave. and Huntsville Rd. associated with ARDOT roadway improvements. Resolutions 45-18 (amendment 1) and 83-19 (amendment 2) expanded the project scope to include the Morningside Drive 24 -inch waterline and allowed for separate project bidding, respectively. Resolution 41-20 (amendment 3) provided additional funds for construction phase engineering services for the Morningside Drive work. On February 19, 2020 the City of Fayetteville accepted sealed competitive bids for the Highway 16 Utility Relocations project. Cornerstone Construction of Russellville, Inc. submitted the lowest bid of $1,689,781.02. DISCUSSION: Amendment No. 4 will allow MCE to provide construction observation and management services associated with this project, in accordance with engineering observation best practices and state law. This amendment will increase the existing agreement amount by $125,258.00 for a total not -to -exceed amount of $442,467.82. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available in the Water/Sewer Relocations account. Attachments: Proposed Supplemental Agreement No. 4 Resolution 205-17 Resolution 45-18 Resolution 83-19 Resolution 41-20 Supplemental Agreement No. 4 Highway 16 Utility Relocations Date: WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers, Inc. (ENGINEER) entered into an Agreement for Professional Engineering Services (AGREEMENT) on October 3, 2017; and, WHEREAS, the CITY OF FAYETTEVILLE has requested that ENGINEER perform additional services outside of the scope of the AGREEMENT. NOW THEREFORE, the following modifications will be made to the AGREEMENT to include the additional services requested: MODIFICATIONS: Section 2. 1.1 — the additional scope of services are included in the attached Appendix "A-4". 2. Section 5.1 — the maximum not -to -exceed amount is increased from $317,209.82 to $442,467.82. Modifications to compensation are included in the attached Appendix `B-6". IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 4, to be effective on the date set out above. McClelland Consulting Engineers, Inc BY: Daniel Barnes, PE President, Fayetteville Office City of Fayetteville, Arkansas Mayor Lioneld Jordan APPENDIX A-4 — SCOPE OF ADDITIONAL SERVICES SUPPLEMENTAL AGREEMENT NO. 4 — HIGHWAY 16 UTILITY RELOCATIONS SERVICES DURING CONSTRUCTION 1.0 General The scope of additional services includes construction administration and construction observation services for the referenced project, which includes approximately 5,700 linear feet of 12 -inch water main; 1,100 linear feet of 8 -inch water main; new water/sewer services; and related appurtenances and interconnections along Highway 16 (15th Street) between Hwy 71B (S School Avenue) and Fairlane Street. Construction is anticipated to commence in April 2020. The construction contract allows 240 calendar days to Substantial Completion, and 270 calendar days to Final Completion. 2.0 Construction Administration 2.1 Assist CITY OF FAYETTEVILLE with issuing the Notice to Proceed (NTP) and obtaining executed Contract Documents from the selected Contractor, if requested by the CITY OF FAYETTEVILLE. 2.2 Conduct the pre -construction meeting with the Contractor and issue meeting minutes. 2.3 Review and respond to Contractor submittals for conformance to the Contract Documents, Drawings, and Specifications. Up to ten (10) submittals are anticipated on this project. The initial review and one (1) re -submittal review are included in this scope of services. Additional re -submittal reviews will be considered Additional Services. 2.4 Review Contractor's Requests for Information (RFIs) and issue clarifications as required. Up to ten (10) RFIs are anticipated on this project. 2.5 Assist the CITY OF FAYETTEVILLE with the evaluation, negotiation, and processing of Contractor change order requests, if required. 2.6 Review monthly Pay Estimates from the Contractor and provide recommendation for payment. A total of ten (10) pay estimates are assumed. 2.7 Engineer of Record shall conduct monthly site visits and attendance at monthly progress meetings as required to observe the progress and quality of the executed work to determine compliance with approved Contract Documents, Drawings, and Specifications in accordance with Arkansas State Law 22-9-101. A total of twenty (20) site visits/progress meetings are estimated over the course of the 270 calendar day construction contract. 2.8 Assist the CITY OF FAYETTEVILLE with the final inspection walk-through. Develop a punch list of outstanding items, and review project closeout documents. Appendix A-4 — Scope of Additional Services Page 1 of 3 2/20/2020 Highway 16 Utility Relocations Services During Construction 2.9 Prepare Record Drawings based upon information furnished by the Contractor and field representatives. 3.0 Construction Observation 3.1 Provide a field representative to perform comprehensive construction observation services. Field representative shall meet with CITY OF FAYETTEVILLE field representative at least once weekly to stay informed on construction progress and any issues that may arise. 3.2 It is estimated that the level of observation required by the ENGINEER to provide comprehensive services will equate to an average of 30 hours per week for the duration of the 270 calendar day construction contract. Partial observation will be conducted on non-critical construction items such as, but not limited to general site cleanup, seeding, sodding, etc. 3.3 CITY OF FAYETTEVILLE shall provide adequate notice to ENGINEER when a field representative is required. Minimum notice shall be three (3) business days, with one (1) week notice preferred. 4.0 Surveying Services At the request of the CITY OF FAYETTEVILLE, provide up to 32 hours of field surveying to assist in reviewing the Contractor's work and/or to address property owner questions. 5.0 Project Deliverables 5.1 PDF copy of the approved shop drawings and submittals from the Contractor. 5.2 One (1) hard copy set, a PDF copy and AutoCAD file of the Record Drawings. 5.3 Other electronic files as requested by the CITY OF FAYETTEVILLE. 6.0 General 6.1 All water main construction shall follow the guidelines described in the CITY OF FAYETTEVILLE Standard Specifications for Design and Construction of Water Lines and Sewer Lines (2017 Edition), the Contract Documents, Drawings, and Specifications. 6.2 Attending at meetings other than progress meetings and the pre -construction meeting will be considered Additional Services. 6.3 Should construction delays occur, which are beyond the control of the ENGINEER and cause the project to be completed later than 270 calendar days, the ENGINEER and CITY OF FAYETTEVILLE will review the ENGINEER' remaining budget and mutually agree upon a plan of action, whether it be a reduction in the scope of services to stay within budget, or authorize Additional Services. Appendix A-4 — Scope of Additional Services Page 2 of 3 2/20/2020 Highway 16 Utility Relocations Services During Construction 6.4 Subcontracting of services by the ENGINEER shall have prior approval of the OWNER. Appendix A-4 — Scope of Additional Services Page 3 of 3 2/20/2020 Highway 16 Utility Relocations Services During Construction Appendix B-6: Fee Proposal - Supplemental Agreement No. 4 Services During Construction In Conjunction with the Highway 16 Utility Relocations MCE Job No. 172162 Labor Classification Time/Hours Direct Labor Rate Extended Sr Project Manager 32.00 $63.00 $2,016.00 Project Manager 108.00 $43.00 $4,644.00 Project Engineer 140.00 $32.00 $4,480.00 Construction Observer 1160.00 $25.00 $29,000.00 Chief Draftsman 40.00 $28.00 $1,120.00 Survey Technician 4.00 $20.00 $80.00 Registered Land Surveyor 2.00 $40.00 $80.00 Survey (2 -Man or Robotic) 32.00 $50.00 $1,600.00 Direct Labor Subtotal $43,020.00 Title II Labor Multiplier 2.90 Subtotal Labor Costs $124,758.00 EXPENSES Estimated Reimbursable Expenses Amount Mileage $500.00 Total Estimated Reimbursable Expenses $500.00 Total Costs - Construction Engineering $125,258.00 Notes: 1. Title II Multiplier based upon MCE FY19 Indirect Cost Rate (158.92%) for ARDOT projects, plus fixed fee of 12%. 2. Construction Duration Assumed - 240 Calendar Days (Substantial); 270 Calendar Days (Final) 3. Construction Observeration may be performed by MCE, City of Fayetteville, or a combination of both, depending on availability of personnel at time of construction 2/20/2020 Supplemental Agreement No. 4 - Highway 16 Utility Relocations Services During Construction McCLELLAND Manhour Estimate REFCONSULTING Date: 02/20/2020 r-ummmmomw ENGINEERS, INC. Task Description Sr Project Manager Project Manager Project Designer const. Observer V Const. Observer II Chief Draftsman Survey Technician Reg. Land Surveyor Survey (2 -Man or Robotic) Cons ruction Admini r i n Pre construction meeting 2.00 2.00 Review Submittals 2.00 8.00 40.00 Respond to RFIs 2.00 8.00 20.00 4.00 Evaluate Change Order Requests 4.00 16.00 40.00 8.00 Pay request review/preparation 20.00 Periodic site visits (20 estimated) 20.00 40.00 20.00 Final inspection/punch list preparation 1 2.00 1 4.00 1 8.00 As- built construction documents 1 1 8.00 8.00 24.00 Project close out 2.00 4.00 4.00 Sub total Manhours 32.00 108.00 140.00 0.00 0.00 40.00 0.00 0.00 0.00 Construction Observation Comprehensive Field Observation Services 90.00 1020.00 Pre construction meeting 2.00 2.00 Pay request review/preparation 4.00 20.00 Final inspection 8.00 As- built construction documents 2.00 6.00 Project close out 2.00 1 4.00 Sub total Manhours 0.00 0.00 0.00 100.00 1060.00 0.00 0.00 0.00 0.00 Surveying Services Review Contractor's work and address property owner questions, as required 4.00 2.00 32.00 Sub total Manhours 0.00 0.00 0.00 0.00 0.00 0.00 4.00 2.00 32.00 Total Estimated Manhours 32.00 108.00 140.00 100.00 1060.00 40.00 4.00 2.00 32.00 Pagel of 1 2/20/2020 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 205-17 File Number: 2017-0500 MCCLELLAND CONSULTING ENGINEERS, INC.:. A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $107,144.55 FOR ENGINEERING SERVICES ASSOCIATED WITH UTILITY RELOCATIONS ALONG HIGHWAY 16 BETWEN COLLEGE AVENUE AND HUNTSVILLE ROAD REQUIRED FOR ARKANSAS DEPARTMENT OF TRANSPORTATION JOB 040579, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $10,714.45 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with McClelland Consulting Engineers, Inc. in the amount of $107,144.55 for engineering services associated with utility relocations along Highway 16 from College Avenue required for Arkansas Department of Transportation Job 040579, and further approves a project contingency in the amount of $10,714.45. PASSED and APPROVED on 10/3/2017 Attest: Sondra E. Smith, City Clerk Treas' �%Mttlrl)11111r �a��w4�,y�•1 R�AOP S4y� 4 . Cr • L w �t•p,Y� :�' r . C-� Page 1 Printed on 1014117 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 45-18 File Number: 2018-0050 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $66,545.27 TO ADD ENGINEERING SERVICES FOR THE REPLACEMENT OF AN EXISTING 24 -INCH WATER MAIN ADJACENT TO MORNINGSIDE DRIVE ASSOCIATED WITH UTILITY RELOCATIONS NECESSARY FOR ARKANSAS DEPARTMENT OF TRANSPORTATION JOB 040579 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental Agreement No. 1 to the contract with McClelland Consulting Engineers, Inc. in the additional amount of $66,545.27 to add engineering services for the replacement of an existing 24 -inch water main adjacent to Morningside Drive associated with utility relocations required for Arkansas Department of Transportation Job 040579. PASSED and APPROVED on 2/6/2018 Attest: rir�� Sondra E. Smith, City Clerk Tref l7 .�L i � 1 III, 'r � r � f AYFTTFV!( 1. N �yy 4 off:AN`'�' Page 1 Printed on 217118 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 83-19 File Number: 2019-0176 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE ADDITIONAL AMOUNT OF $18,082.00 TO ADD FINAL ENGINEERING DESIGN AND BID SERVICES FOR THE REPLACEMENT OF AN EXISTING 24 -INCH WATER MAIN ADJACENT TO MORNINGSIDE DRIVE ASSOCIATED WITH UTILITY RELOCATIONS NECESSARY FOR ARKANSAS DEPARTMENT OF TRANSPORTATION JOB 040579 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental Agreement No. 2 to the contract with McClelland Consulting Engineers, Inc. in the additional amount of $18,082.00 to add final engineering design and bid services for the replacement of an existing 24 -inch water main adjacent to Morningside Drive associated with utility relocations required for Arkansas Department of Transportation Job 040579. PASSED and APPROVED on 4/2/2019 Attest: ,���{1111111i1,rir J Sondra E. Smith, City Clerk Tresik4rtr •gar M ; FAYETTEVILLE.; i; psi+► Page 1 Printed on 413119 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 41-20 File Number: 2020-0048 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 3 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE MORNINGSIDE DRIVE 24 -INCH WATERLINE REPLACEMENT PROJECT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental Agreement No. 3 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed $125,258.00 for construction management and observation services associated with the Morningside Drive 24 -inch Waterline Replacement Project. PASSED and APPROVED on 2/4/2020 Attest: ER K •T�� '�. A.. • CST Y 0; •9s'- Kara Paxton, City Clerk Treasuret ; Fq V E�Et// 4 c Page 1 Printed on 216120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0136 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 3 WILLIAMS TRACTOR, INC.: File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF THREE HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR, INC. IN THE TOTAL AMOUNT OF $28,485.00, PURSUANT TO A STATE PROCUREMENT CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of three Hustler Super Z mowers from Williams Tractor, Inc. in the total amount of $28,485.00, pursuant to a state procurement contract. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0136 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/12/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of three Hustler Super Zs available for the State Contract price of $9,495.00 each, for a total of $28,485.00 through Williams Tractor, Inc. of Fayetteville, AR. 9700.770.1920-5802.00 Account Number 02083-2019 and 2020 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: SHOP Fund Tractor/Mowers - Replacement Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 781,612.00 781,612.00 $ 28,485.00 753,127.,nn Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE 1p"Or ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: March 3rd, 2020 SUBJECT: Purchase of three Hustler Mowers for Parks RECOMMENDATION: City Council to approve the purchase three Hustler Super Zs available for the State Contract price of $9,495.00 each, for a total of $28,485.00 through Williams Tractor, Inc. of Fayetteville, AR. BACKGROUND: Units 5060 and 5061 are 2015 Hustler Super Z mowers with 15/15 points and they have exceeded their life expectancies. An expansion mower was approved for Parks this year to assist in maintaining the parklands and trails. Three Hustler Super Zs are available for the State Contract price of $9,495.00 each, for a total of $28,485.00 through Williams Tractor, Inc. of Fayetteville, AR. DISCUSSION: Fleet recommends the purchase of the three Hustler Super Zs available for the State Contract price of $9,495.00 each, for a total of $28,485.00 through Williams Tractor, Inc. of Fayetteville, AR. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for these units. These purchases were approved at the February 11th Equipment Committee Meeting. Attachments: State Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Williams Tractor, Inc. 2501 SHILOH IDRIVE P 0. BOX 1346 FAYETTEVILLE, ARKANSAS 72702-1346 1� Phone 479/442-8294 FAX 4791442.6013 Emai;: dewilliams0wiIIJamstractor.corrn City of Fayetteville Attn:Sara February 4, 2020 Please accept the following Hustler Zero Turn mower quote using the Arkansas State contract pricing (SP -14-0053R) 1. Hustler Super Z -60" VX4 side discharge deck -Kawasaki FX1000 35hp engine *Please make Purchase order to Williams Tractor. **Please add any applicable sales tax Thank you, Tim Bailey Contract Price $9495.00 City of Fayetteville, Arkansas Vehicle Expansion Request Form - Budget Process Fiscal Year 2020 TO BE COMPLETED BY REQUESTING DIVISION AND FORWARDED TO FLEET Division: Parks & Recreation Parks & Recreation PKMN - Parks & Rec-Maintenance Today's date 7/22/2019 Acct # for Monthly 2250 Charges: Project Number Is Expansion W Yes r No Equipment for requested New Personnel? Job Title: MW4 Is Expansion V Yes r- No Equipment for requested Service Expansion? Description of Jobs Mower to mow new park land and trails Vehicle Must Perform Description of Hustler Super Z with 60" mowing deck equipment to be purchased: Include all special bodies, attachments, hitches, tool box, emergency lights. Justification for MW4 is needed to maintain and mow new parkland and trails. New Hustler Super Z expansion: is needed for MW4 to utilize to mow. TO BE COMPLETED BY FLEET OPERATIONS Purchase Price: 12,000 CC: 524H Life Expectancy: 4 PC# PRKS_F066 # of Months in 2020 8 (exp) Monthly Motor Pool Charges for New Unit: ..................................................................................................................................................................................................................... Maintenance: Replacement: Overhead: Insurance: $ 248.71 $ 234.40 $ 26.31 $ 1.48 2020 (Est.) Motor Pool Charges to be Budgeted for Unit: Maintenance: Replacement: Overhead: Insurance: $ 1,989.68 $ 1,875.20 $ 210.48 $ 11.84 2020 Budget 4087.2 Amount: RETURN TO REQUESTING DIVISION APPROVAL SIGNATURES Date 7/25/2019 Requesting Division Headtrvr -t�q, Date 8/6/2019 Fleet Operations Superintendent +� Date 8/12/2019 Budget & Research *. This form to be completed and submitted in your Budget Submission. City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0137 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 4 BERGKAMP, INC.: File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN ASPHALT REPAIR TRUCK AND ROLLER FROM BERGKAMP, INC. OF SALINA, KANSAS FOR THE AMOUNT OF $204,890.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of an asphalt repair truck and roller from Bergkamp, Inc. of Salina, Kansas for the amount of $204,890.00, pursuant to a Sourcewell cooperative purchasing contract. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0137 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/12/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a Bergkamp FP5 Flameless Patcher with Bomag Single Drum Roller available for the combined Sourcewell Contract price of $204,890.00 through Bergkamp, Inc of Salina, KS. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02079-2020 Heavy Duty Utility Vehicles - Replacement Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 979,360.00 979,360.00 $ 204,890.00 774,470.,nn Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE 1p"Or ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: March 3rd, 2020 SUBJECT: Purchase of an Asphalt Repair Truck and Roller for Water & Sewer RECOMMENDATION: City Council to approve the purchase a Bergkamp FP5 Flameless Patcher with Bomag Single Drum Roller available for the combined Sourcewell Contract price of $204,890.00 through Bergkamp, Inc of Salina, KS. BACKGROUND: In the 2020 budget an Asphalt Repair Truck and walk behind Roller were approved for the Water & Sewer Department to have the ability to repair the street cuts required to access pipes. A Bergkamp FP5 Flameless Patcher with Bomag Single Drum Roller are available for the combined Sourcewell Contract price of $204,890.00 through Bergkamp, Inc of Salina, KS. DISCUSSION: Fleet recommends the purchase of the Bergkamp FP5 Flameless Patcher with Bomag Single Drum Roller available for the combined Sourcewell Contract price of $204,890.00 through Bergkamp, Inc of Salina, KS. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for these units. These purchases were approved at the February 11th Equipment Committee Meeting. Attachments: Sourcewell Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Sourcewell CONTRACT PRICING WORKSHEET Contract 052417-BGK For Roadway Maintenance Equipment Purchases No. Date 2/7/2020 Prepared: �aurc�we�� 1 Avv�rci�ci Cartitra ct Buyin Agency; City of Fayetteville At Contractor: 'Bergkamp Inc. Contact :Ms. Sara Glenn Person: Prepares JenniferA Straus By: Address: Phone: ;254-717-3664 Phone: :479 444 3494 Fax: Email:sglenn(c-favetteville-ar.gov Email: jennifers(a�bergkampinc.com Secondary Contact Phone: Email: Chassis Provider Contact Phone: Email: Description: :Bergkamp FP5 Flameless Patcher A. Product Item Base Unit Price Per Sourcewell Contract #052417-BGK: FP5 Base Price Includes, but is Not Limited to: InPaveO Telematics Technology, Dual Auger Motor System, Full Length Reversible Agitator, Powered by hydraulically -driven AC electric generator, Live PTO for hydraulic power at all engine or travel speeds, Electric Overnight Heating system w/ Cord, 80 gallon Tack Tank, Air/Tack Wand w/ Recirculating $95,760.00 Cleanout System, Cleaning Fluid Tank (15 gal.), Mounting on Customers' Chassis at Bergkamp Factory 12 Month Warranty Standard paint color - Omaha Orange, Charcoal Gray or School bus yellow B. The Patcher Body Options, Delivery and Service Items Description Cost Description Cost Bomag Single Drum Roller Model 55WE $8,900.00 JKH Stanley Model BR67 Pavement Breaker on Retractable Hose Reel : $3,365.00 BUC Single Back Up Camera w/ Night Vision & Audio**** $1,900.00 PTH Propane Torch & Mounted 20# Bottle $765.00 CHA Cone Holder $220.00 Dual Wand Cleaning System ( one front & one rear) $425.00 Rear Swing Auger System $10,975.00 Pivot Tack System € $2,939.00 Ten Light LED Arrowboard $1,875.00 Delivery and training € $1,250.00 Pedestal mounted single strobe $730.00 Tool Holder mounted onto rear spoils bin $220.00 Mounting charge is included in base price Silver B Fit visit included in base price Subtotal From Additional Sheet(s): € Subtotal B: € $33,564.00 D. Total Cost before any other applicable Charges, Trade -Ins, Allowances, Discounts, Etc. (A+B+C) Quantity Ordered: X Subtotal of A + B : $129,324.00 = Subtotal C: € $129,324.00 E. Other Charges, Trade -Ins, Allowances, Discounts, Etc. Description Cost Description Cost 2019 Kenworth Cab & Chassis Model T370 compatible with the Bergkamp FP5 $75,566 Subtotal D: € 75566 Approx.150 days after PO is receceived or Delivery Date:: 30 days after delivery of chassis to our factory whichever is the last event to occur F. Total Purchase Price (C+D): $204,890.00 TO BE COMPLETED BY REQUESTING DIVISION AND FORWARDED TO FLEET^ Division: Water & Sewer Water & Sewer WSWD - W&S Maint-Water Dist Maint Today's date 7/25/2019 Acct # for Monthly 5400.720.4310-5331 Charges: Project Number Is Expansion Pr Yes r No Equipment for requested New Personnel? Job Title: Crew Leader Water License Is Expansion V Yes r No Equipment for requested Service Expansion? Description of Jobs The asphalt/pothole repair truck will transport and dispense asphalt needed to Vehicle Must make road repairs created by Water/Sewer taps, repairs, and maintenance. Perform Description of Asphalt/Pothole Repair Truck equipment to be Asphalt/pothole repair truck with a minimum of 6 ton capacity, swinging rear shoot, purchased: Include auxiliary overnight heating, and citrus tanks. The truck does not need to be all special bodies, equipped with a tack tank. attachments, hitches, tool box, emergency lights. Justification for These vehicles will serve as a crew truck and specialized equipment for the Asphalt expansion: Repair Crew. The crew will repair street cuts resulting from making new water/sewer taps and from performing maintenance on the water and sewer systems. This crew will consist of 5 employees, a crew truck, asphalt truck, roller, dump truck, and an excavator with a trailer. Due to current work loads, the Transportation Division is no longer able to repair the street cuts for Water/Sewer. Obtaining personnel and equipment to make asphalt repairs within the Division will allow Water/Sewer crews to expedite the process and reduce complaints and damage claims resulting from temporary street repairs. TO BE COMPLETED BY FLEET OPERATIONS Purchase Price: 180,000 CC: 933 Life Expectancy. 10 PC# WSEW_F091 # of Months in 2020 5 (exp) Monthly Motor Pool Charges for New Unit: Maintenance: Replacement: Overhead: $ 653.00 $ 2,016.00 $ 360.00 2020 (Est.) Motor Pool Charges to be Budgeted for Unit: Maintenance: Replacement: Overhead: $ 3,265.00 $ 10,080.00 $ 1,800.00 2020 Budget 15575 Amount: RETURN TO REQUESTING DIVISION APPROVAL SIGNATURES Date 9/5/2019 Requesting Division Head 17�t AIYr4 Date 9/23/2019 Fleet Operations Superintendent., Date 9/26/2019 Budget & Research* This form to be completed and submitted in your Budget Submission. Insurance: $ 86.00 Insurance: $ 430.00 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0138 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A. 5 SASCO & SOUTHERN STAR MATERIALS: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A CRAFTCO SUPERSHOT CRACK SEALER FROM SASCO & SOUTHERN STAR MATERIALS OF SPRINGFIELD, MISSOURI FOR THE AMOUNT OF $81,532.01, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Craftco Supershot Crack Sealer from SASCO & Southern Star Materials of Springfield, Missouri for the amount of $81,532.01, pursuant to a Sourcewell cooperative purchasing contract. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0138 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/12/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a Crafco Supershot Crack Sealer available for the Sourcewell price of $81,532.01 through SASCO & Southern Star Materials of Springfield, MO. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02080-2016 Other Vehicles/Equipment - Replacement Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,050,345.00 � 1,050,345.00 $ 81,532.01 OG4 41') OU Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: March 3rd, 2020 SUBJECT: Purchase of a Crack Sealer for Transportation RECOMMENDATION: City Council to approve the purchase a Crafco Supershot Crack Sealer available for the Sourcewell price of $81,532.01 through SASCO & Southern Star Materials of Springfield, MO. BACKGROUND: Unit 9081 is a 2006 Cimline Asphalt Crack Sealer with 15/15 points and has exceeded its life expectancy. A Crafco Supershot Crack Sealer is available for the Sourcewell price of $81,532.01 through SASCO & Southern Star Materials of Springfield, MO. DISCUSSION: Fleet recommends the purchase of the Crafco Supershot Crack Sealer available for the Sourcewell price of $81,532.01 through SASCO & Southern Star Materials of Springfield, MO BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this unit. This purchase was approved at the February 11th Equipment Committee Meeting. Attachments: Sourcewell Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Jan. 14, 2020 City of Fayetteville, AR Transportation Division 1525 South Happy Hollow Road, Fayetteville, AR 72701 Mr. Winston McGowan Phone: 479-444-3496 wmopowan@fayetteville-ar, ov RE: Quote for Crafco Super Shot 125 Diesel Melter with 100 cfm Air Compressor Purchased through the Sourcewell Contract # 052417 -CFC Crafco SS125DC-100cfm with the following options included within the total. 2-1/2" Pintle Hitch / Flash Bar Rotating Beacon / Engine Cover with Insulation 3/8" Safety Chains Hook & Latch / Seven Pin Round Blade Electrical Connection TOTAL PRICE Including Equipment, Options, Freight, and Taxes = $ 81,532.01 Please don't hesitate to contact me if you have any questions or need information Best Regards Mark Cannefax SASCO & Southern Star Materials c 417-840-8736 o 501-771-0111 e C RAFOO SOURCEWELL CONTRACT BBBQ35398-01 AN ERGt'I INC #052417 -CFC N Lai COMPANY 6165 W. Detroit St. Chandler, AZ 85226 (602) 276-0406 (800) 528-8242 FAX: (480) 940-0313 Quote To: Account Cade: 919153 SASCO PAVEMENT COATINGS, INC Mark Cannefax 718 N, BROADVIEW PL. SPRINGFIELD, MO 65802 US Date Quoted 1/14/2020 Expiration Date 2/7/2020 Ship To: Account Code: 919153 SASCO PAVEMENT COATINGS, INC 718 N. BROADVIEW PL, SPRINGFIELD, MO 65802 us Phone: 417-862-7237 Pax: 417-862-1287 Mark Cannefax Email: markcannefax@yahoo.com 417-862-7237 markcannefax@yahoo.com Project Title: Sourcewell Contract 052417 -CPC Start Date: Ship Via: Truck/Common Carrier Effective Dates: 1/7/2020 TO 2/7/2020 Sales Group: SRC- SOURCEWELL Terms: NET 30 Quoted By. Angle Hoaglin E.O.B.: PPD -ADD FREIGHT Sales Office: CR- Paul Clack Estimated Time to Ship After Receipt of Order: Quoted at time of order Customer: SASCO PAVEMENT COATINGS, INC Quote Number BBBQ35398-01 Project Title: Sourcewell Contract 052417 -CFC Date 01-14-20 SALES TAX EXEMPT CERTIFICATE MUST BE PROVIDED AT THE TIME OF ORDER OR SALES TAX WILL BE ADDED TO YOUR ORDER Part # Description' Unit Qty. Contract Ext. Price Price 47400 -SRC SUPERSHOT 125D ea 1 $69,660.0000 $69,660.0000 COMMENTS.: City of Fayetteville, AR w/ t4/-2(, x79:27:14 1 $188.0000 1 $440.6400 2 $52.0000 1 $2,664.0000 1 $51.8200 1 $1,350.0000 1 $128.2500 1 $6,945.3000 Contract Total We value your business. $188.0000 $440.6400 $104.0000 $2,664.0000 $51.8200 $1,350,0000 $128.2500 $6,945.3000 $81,532.01 a ra _� l a0 � ood N y Co N N OD :oo@ o o bo n N� 1 A O OD a Page. 1 ca 3 1 of 3 W/100 CFM COMPRESSOR 20016 -SRC 2 1/2" PINTLE HITCH ea 24096K -SRC FLASH BAR ea (ROTATING BEACON) 26119 -SRC 3/8" SAFETY HOOK W/ ea LATCH (2 REQUIRED) 47534N -SRC ENGINE COVER ASSY ea 4LE2TINSULATED 24227 -SRC SEVEN PIN ROUND ea BLADE CONNECTOR 6008224-AZ03 FREIGHT CHARGE EA 6008495 SALES TAX 9.5% ea FREIGHT 6008495 SALES TAX 9.5% EA MELTER COMMENTS.: City of Fayetteville, AR w/ t4/-2(, x79:27:14 1 $188.0000 1 $440.6400 2 $52.0000 1 $2,664.0000 1 $51.8200 1 $1,350.0000 1 $128.2500 1 $6,945.3000 Contract Total We value your business. $188.0000 $440.6400 $104.0000 $2,664.0000 $51.8200 $1,350,0000 $128.2500 $6,945.3000 $81,532.01 a ra _� l a0 � ood N y Co N N OD :oo@ o o bo n N� 1 A O OD a Page. 1 ca 3 1 of 3 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0139 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 6 CHEVROLET OF FAYETTEVILLE: File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF THREE CHEVY TRAVERSES FROM CHEVROLET OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $74,991.00, PURSUANT TO A STATE PROCUREMENT CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of three Chevy Traverses from Chevrolet of Fayetteville in the total amount of $74,991.00, pursuant to a state procurement contract. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0139 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/12/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a 4WD Chevy Traverse for $26,213.00 and two 2WD Chevy Traverses for $24,389.00 each, available at the combined State Contract price of $74,991.00 through Chevrolet of Fayetteville, AR. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02081-2020 and 02078-2020 Police/Passenger Vehicles - Replacement / 'Light/Medium Trucks - Replacement Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,436,870.00 1,436,870.00 $ 74,991.00 1,361,879,op Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 3, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: February 12, 2020 SUBJECT: Purchase of Three Chevy Traverses RECOMMENDATION: City Council to approve the purchase the purchase of a 4WD Chevy Traverse for $26,213.00 and two 2WD Chevy Traverses for $24,389.00 each, available at the combined State Contract price of $74,991.00 through Chevrolet of Fayetteville, AR. BACKGROUND: With the change of our Chief of Staff, a vehicle is needed that properly fits her duties. The 2013 Tahoe, unit 1260, is too large and cumbersome for Susan's needs. Moving to a smaller SUV like a Traverse, she will maintain the same seating capacity for transporting staff to training. It will have 4WD, in the event that she needs to go to the Emergency Operations Center, and it will have better fuel efficiency. Unit 1260 will be moved to the Airport to replace a much older vehicle. They need a vehicle with this type of seating capacity, and it will have a whole second life there. Units 2121 and 2122 are both 2008 Ford Rangers with 14.6 and 13.5 out of 15 points respectively. They have also exceeded their life expectancies. Community Resources has a number of responsibilities. Moving to an SUV with a heavy-duty cargo liner will give them the ability to haul and transport items like signs that they utilized the truck for in the past. However, having the additional seating options will allow staff to maximize their vehicles. Three Chevy Traverses are available for the combined State Contract price of $74,991.00 through Chevrolet of Fayetteville, AR. DISCUSSION: Fleet recommends the purchase of the three Chevy Traverses available for the combined State Contract price of $74,991.00 through Chevrolet of Fayetteville, AR. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for these units. These purchases were approved at the February 11th Equipment Committee Meeting. Attachments: State Contracts Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 SP-20-0019 Official Vehicle Specifications & Pricing • Dealer Name: BALE CHEVROLET TYPE VSB 10128193 Vehicle Make/Model CHEVROLET TRAVERSE 4WD, 8 Passenger, Standard Model Code: 1NV56 ILS AWD Sport Utility Vehicle as classified City MPG Estimate 17 in the latest EPA Fuel Economy Guide Highway MPG Estimate 20 CO-OP Purchasing One Way Delivery Charge Per Mile $1.75 Back to Table of Contents VEHICLE BID PRICE $26,213.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) Standard Sport Utility Vehicle Standard Sport Utility Vehicle Wheelbase Minimum 112 inches GVW R 6000 lbs Engine Engine Size 280 hp - List HP, Liters & Cylinders 310 HP 3.6 LITER V6 Fuel Type Gasoline Transmission/Drivetrain ........................... Automatic Transmission Automatic - List Type, Speeds etc. 9 SPEED AUTOMATIC 4x4 or AWD 4x4 or AWD ........................... Hubs Automatic Locking If 4x4 Stability Control Stability Control System Differential Type/Ratio Mfg.Std. - List Ratio & Type AWD 3.49 FINAL DRIVE Electrical Alternator Mfg. Std. Battery Mfg. Std. ........................... Fuel Tank ........................... Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 21.7 GAL Exterior ........................... Paint One Color Paint ........................... Bumpers Mfg.Std Front & Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Front and Rear Doors & Mirrors Doors Mfg. Standard 4 -Door ........................... Mirrors Two Outside, Right & Left, One inside ........................... Interior Air Conditioning AC Factory Installed ........................... Radio Audio system with AM/FM Stereo ........................... Cruise Cruise Control, Factory Installed ........................... Tilt Steering Tilt Steering Wheel Steering Power Steering Windows Mfg. Standard Power Windows & Door Locks Power Windows & Door Locks Tinted Glass Mfg. Std. Tint on All Windows ........................... Floor Mats Front & Rear, Color to Match Interior Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color; Front: Bucket or Split Bench, 2nd Row: Fold Down Bench, 3rd Row: Fold Flat -to - Floor Type ........................... Dealer Name: BALE CHEVROLET Safety ........................... Brakes Anti -Lock Brake System (ABS) - List Disc/Drums ABS DISC FRONT AND REAR Restraint System All Pass Required Air Bags, Front, Both Sides Required ................... Tires & Wheels Tires & Wheels Mfg. Std. - List Size P255/65R18 Spare Mfg. Std. - List Type T135/70R18 COMPACT Warranty Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first Drive Train Warranty List Warranty 5 YEAR 100,000 MILES - • VEHICLE OPTIONS Dealer Name: BALE CHEVROLET TYPE VSB Full-size 4WD Utility Vehicle as classified in the latest EPA Fuel Economy Guide Back to Table of Contents Body & Chassis Code Option Minimum Requirement Enter Optional Equip. Desc. Price & Mfg. Option Codes Engine Gasoline Engine Upgrade CC List HP, Liter, Cylinders N/A Engine Block Heater HB Engine Block Heater $100.00 Flex Fuel FFV Flex Fuel Capable N/A Transmission/Drivetrain Limited Slip Differential LS Limited Slip Differential N/A Skid Plate KO Skid Plate N/A Low Range Gears LR Low Range Gears for Off Road N/A Electrical Daytime Running Lights DL Add Daytime Running Lights STD Power Outlet EP Add 12 -Volt Power Outlet N/A Interior Radio Upgrade Premium Audio System with AM/FM Stereo & RU MP3 Capability STD Towing Towing Package XO Mfg. Standard N/A Tires & Wheels All Terrain Tires AT All Terrain Tires N/A Spare WL Mounted full size spare N/A SP -19-0002 Official Vehicle Specifications & Pricing Dealer Name: BALE CHEVROLET TYPE VSA 10128192 Vehicle Make/Model CHEVROLET TRAVERSE 2WD, 8 Passenger, Standard Model Code: 1NB56 1 L 1 F FWD Sport Utility Vehicle as classified City MPG Estimate 18 in the latest EPA Fuel Economy Guide Highway MPG Estimate 21 CO-OP Purchasing One Way Delivery Charge Per Mile $1.75 Back to Table of Contents VEHICLE BID PRICE $24,389.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) Standard SUV Standard SUV Wheelbase Minimum 112 inches GVW R 6000 lbs Engine Engine Size 280 hp - List HP, Liters & Cylinders 310 HP 3.6 LITER V6 Fuel Type Gasoline Transmission/Drivetrain Automatic Transmission Automatic - List Type, Speeds etc. 9 SPEED AUTOMATIC 2WD 2WD ........................... Stability Control Stability Control System Differential Type/Ratio Mfg.Std. - List Ratio & Type FWD 3.49 FINAL DRIVE Electrical Alternator Mfg. Std. Battery Mfg. Std. Fuel Tank Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 19.4 GAL Exterior Paint One Color Paint Bumpers Mfg.Std Front & Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Front and Rear Doors & Mirrors Doors Mfg. Standard 4 -Door Mirrors Two Outside, Right & Left, One inside Interior Air Conditioning AC Factory Installed , Radio Audio system with AM/FM Stereo Cruise Cruise Control, Factory Installed Tilt Steering Tilt Steering Wheel Steering Power Steering Windows Mfg. Standard Power Windows & Door Locks Power Windows & Door Locks Tinted Glass Mfg. Std. Tint on All Windows Floor Mats Front & Rear, Color to Match Interior Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color; Front: Bucket or Split Bench, 2nd Row: Fold Down Bench, 3rd Row: Fold Flat -to - Floor Type Safety Dealer Name: BALE CHEVROLET Brakes Anti -Lock Brake System (ABS) - List Disc/Drums ABS DISC FRONT AND REAR Restraint System All Pass Required Air Bags, Front, Both Sides Required Tires & Wheels Tires & Wheels Mfg. Std. - List Size P255/65R18 Spare Mfg. Std. - List Type T135/70R18 COMPACT Warranty Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first 3 YEAR/36,000 MILES WHICHEVER COMES FIRST Drive Train Warranty List Warranty 5 YEAR 100,000 MILE - VEHICLE OPTIONS Dealer Name: BALE CHEVROLET TYPE VSA Full -Size 2WD Utility Vehicle as classified in the latest EPA Fuel Economy Guide Back to Table of Contents Body & Chassis Code Option Minimum Requirement Enter Optional Equip. Desc. Price & Mfg. Option Codes Engine Gasoline Engine Upgrade CC List HP, Liter, Cylinders N/A Engine Block Heater HB Engine Block Heater $100.00 Flex Fuel FFV Flex Fuel Capable N/A Transmission/Drivetrain Limited Slip Differential LS Limited Slip Differential N/A Electrical Daytime Running Lights DL Add Daytime Running Lights STD Power Outlet EP Add 12 -Volt Power Outlet N/A Interior Radio Upgrade Premium Audio System with AM/FM Stereo & RU MP3 Capability STD Towing Towing Package XO Mfg. Standard N/A Tires & Wheels All Terrain Tires AT All Terrain Tires N/A Spare WL Mounted full size spare N/A City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0140 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 7 LEWIS FORD: File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $43,268.00, PURSUANT TO A STATE PROCUREMENT CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of two Dodge Ram 1500 trucks from Lewis Ford of Fayetteville in the total amount of $43,268.00, pursuant to a state procurement contract. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0140 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/12/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of two Dodge Ram 1500s available for the combined State Contract price of $43,268.00 through Lewis Ford of Fayetteville, AR. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02081-2020 / 02078-2020 Police/Passenger Vehicles - Replacement / 'Light/Medium Trucks - Replacement Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 1,405,147.00 1,405,147.00 $ 43, 268.00 1,361,879,op Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: March 3rd, 2020 SUBJECT: Purchase of two Dodge Ram 1500s RECOMMENDATION: City Council to approve the purchase of two Dodge Ram 1500s available for the combined State Contract price of $43,268.00 through Lewis Ford of Fayetteville, AR. BACKGROUND: Unit 2123 is a 2008 Ford F150 with 14.4/15 points and has exceeded its life expectancy. Unit 1218U is a 2010 Smart Car with 13.5/15 points and has exceeded its life expectancy. The reason RTC would like to move this position to a truck is to haul set up items and materials for the various educational events around Fayetteville that they participate in. Currently, they have to borrow a truck which leaves the Division short on a truck and hinders the normal day-to- day operations. They also participate in many lake and creek clean ups that needs a truck to carry items for making the lake and creek clean ups successful. A Dodge Ram 1500 Regular Cab is available for the State Contract price of $20,333.00, and a Dodge Ram 1500 Quad Cab is available for the State Contract price of $22,935.00; both through Lewis Ford of Fayetteville, AR. DISCUSSION: Fleet recommends the purchases of the Dodge Ram trucks available for the combined State Contract price of $43,268.00 through Lewis Ford of Fayetteville, AR. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for these units. These purchases were approved at the February 11`h Equipment Committee Meeting. Attachments: State Contracts Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 SP -20-0019 Official Vehicle Specifications & Pricing Dealer Name: STEVE LANDERS CHRYSLER DODGE JEEP TYPE PBA 10011622 Vehicle Make/Model: 2020 RAM 1500 CLASSIC REGULAR CAB Standard Size Pickup, 1/2 Ton Model Code: DS1L61 Regular Cab City MPG Estimate: 17 4 X 2 Highway MPG Estimate: 25 CO-OP Purchasing One Way Delivery Charge Per Mile: $1.50 Back to Table of Contents VEHICLE BID PRICE: $18,047.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) Regular Cab Pickup Truck EPA Classified as Standard Pickup Truck Gross Vehicle Weight Rating 6000 lbs. Wheelbase/CA Mfg. Std. - List Size 120" WB 36.9 CA Bed Short Wide Bed Engine Engine Size 250 hp - List HP, Liters & Cylinders 3.6L V6 305 HP Fuel Type Gasoline Transmission/Drivetrain Automatic Transmission Automatic - List Type, Speeds etc. 8 SPEED AUTOMATIC Primary Drive Axle Rear Wheel Drive Differential Type/Ratio Mfg.Std. - List Ratio & Type 3.21 Electrical Alternator Mfg. Std. Battery Mfg. Std. Fuel Tank Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 26 Exterior Paint One Color Paint Bumpers Mfg.Std Front, Step -Type Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers ............................ Doors & Mirrors Doors 2 Full -Size Doors Mirrors Two Outside, Right & Left. One Interior Interior Air Conditioning AC Factory Installed Radio Audio System with AM/FM Stereo Tilt Steering Tilt Steering Wheel Steering Power Steering Tinted Glass Mfg. Std. Gauges/Indicators Mfg. Std. - List Gauges and Indicators FUEL -TEMP -OIL Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color Safety Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4 WHEEL DISC AND ABS Restraint System All Pass Required Air Bags, Front, Both Sides Required Tires & Wheels Tires & Wheels Mfg. Std. - List Size P265/70R17 SP -20-0019 Official Vehicle Specifications & Pricing Spare Mfg. Std. - List Size (Full or Space Saver) FULL SIZE Warranty Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first Drive Train Warranty List Warranty 5 YEARS OR 100,000 MILES • VEHICLE OPTIONS Dealer Name: STEVE LANDERS CHRYE TYPE PBA Standard Size Pickup, 1/2 Ton Regular Cab 4X2 Back to Table of Contents Body & Chassis Code Option Minimum Requirement Enter Optional Equip. Desc. & Mfg. Option Codes Price Bed QH Long Wide Bed DS1L62 8' $300.00 Engine Gasoline Engine Upgrade CC 315 Horsepower, List Liters & Cylinders 5.71- V8 395 HP $1,975.00 Flex Fuel FFV Add Flex Fuel N/A Engine Block Heater HB Add Block Heater NHK $106.00 Diesel Engine CA Diesel Engine Factory Installed N/A Bio Diesel BD 113io Diesel with OEM Warranty N/A PTO PTO Power Take Off N/A CNG system CNG Alternative Fuel: CNG system shall include all components necessary to power vehicle with CNG. N/A Transmission/Drivetrain Skid Plate KO Add Skid Plate N/A Limited Slip Differential LS Limited Slip Differential DSA $501.00 Electrical Daytime Running Lights DL Add Daytime Running Lights LM1 $56.00 Alternator HA Heavy Duty Alternator - List Amps N/A Batteries DB Dual Batteries N/A Power Outlet EP Add 12-Volt Power Outlet N/A Doors & Windows Deep Tinted Windows TG Add Deep Tinted Glass TG $245.00 Power Windows & Door Locks XX Power Windows & Door Locks AJH $769.00 Keyless Entry KE Keyless Entry MUST SELECT XX N/C Interior Radio Upgrade RU Premium Audio System with AM/FM Stereo & MP3 Capability UA1 BLUETOOTH $277.00 Cruise PO Cruise Control, Factory Installed STD Vinyl Floor VF Rubber/Vinyl Flooring STD Cloth Seats CS Cloth Seats AJY $195.00 Front Buckets FB Front Bucket Seats with Console N/A Backup Camera BR Backup Camera STD Backup Sensor BS Backup Sensor XAA $278.00 Tires & Wheels All Terrain Tires AT All Terrain Tires TTB $328.00 Spare WL Mounted Full Size Spare STD Towing Towing XO Towing Package Including: Hitch, Wiring Harness, Upgraded Radiator, Transmission Cooler TP $225.00 Electric Brake Controller BC Add Electric Brake Controller XHC $319.00 FTra,l,eri,ng Mirrors TM Manual Telescoping Trailer Mirrors GPG $214.00 g Differential BO Differential for Extra Towing Capability DMH 3.92 $138.00 iLER DODGE JEEP SP -20-0019 Official Vehicle Specifications & Pricing Dealer Name: STEVE LANDERS CHRYSLER DODGE JEEP TYPE PCB 10011632 Vehicle Make/Model: 2019 RAM 1500 CLASSIC QUAD CAB 1/2T Truck, Extended Cab Model Code: DS61_41 4X4 Wheel Drive City MPG Estimate: 15 Highway MPG Estimate: 21 CO-OP Purchasing One Way Delivery Charge Per Mile: $1.50 Back to Table of Contents VEHICLE BID PRICE: $22,157.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) Extended Cab Pickup Truck EPA Classified as Standard Pickup Truck ............................ ............................ Gross Vehicle Weight Rating 6000 lbs. Wheelbase/CA Mfg. Std. - List Size 140" WB 36.9" CA Bed Short Wide Bed Engine Engine Size (Horsepower) 350 hp - List HP, Liters & Cylinders 5.7L V8 395 HP Fuel Type Gasoline Transmission Automatic Automatic - List Type, Speeds etc. 8 SPEED AUTOMATIC Drive Axle Differential Type/Ratio Mfg.Std. - List Ratio & Type 3.21 4X4 4X4 with Auto Locking Hubs Electrical Alternator Mfg. Std. Battery Mfg. Std. ............................ Fuel Tank Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 26 Exterior Paint One Color Paint Bumpers Mfg.Std Front, Step -Type Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Doors & Windows Doors 4 Doors Mirrors Two Outside, Right & Left. One Interior Interior Air Conditioning AC Factory Installed Radio Audio System with AM/FM Stereo ............................ ............................ Tilt Steering Tilt Steering Wheel Steering Power Steering Tinted Glass Mfg. Std. Gauges/Indicators Mfg. Std. - List Gauges and Indicators FUEL -TACH -TIRE PRESSURE Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color Safety Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4 WHEEL DISC AND ABS Restraint System All Pass Required Air Bags, Front, Both Sides Required Tires &Wheels SP -20-0019 Official Vehicle Specifications & Pricing Tires & Wheels Mfg. Std. - List Size P265/70R17 Spare Mfg. Std. - List Size (Full or Space Saver) FULL SIZE Warranty ............................ Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first . .. .. .. .. .. .. .. .. .. .. .. .. .. Drive Train Warranty List Warranty 5 YEARS OR 100,000 MILES VEHICLE OPTIONS Dealer Name: STEVE LANDERS CHRY: TYPE PCB 1/2T Truck, Ext. Cab 4X4 Wheel Drive Back to Table of Contents Body & Chassis Code Option Minimum Requirement Enter Optional Equip. Desc. & Mfg. Option Codes Price Bed OH Long Wide Bed N/A Engine Gasoline Engine Upgrade CC List Liters & Cylinders N/A Flex Fuel FFV Add Flex Fuel N/A Engine Block Heater HB Add Block Heater NHK $106.00 Diesel Engine CA Diesel Engine Factory Installed N/A Bio Diesel BD Bio Diesel with OEM Warranty N/A PTO PTO Power Take Off N/A CNG system CNG Alternative Fuel: CNG system shall include all components necessary to power vehicle with CNG. N/A Transmission/Drivetrain Skid Plate KO Add Skid Plate ADB $409.00 Limited Slip Differential LS Limited Slip Differential DSA $501.00 Electrical Daytime Running Lights DL Add Daytime Running Lights LM1 $56.00 Alternator HA Heavy Duty Alternator - List Amps N/A Batteries DB Dual Batteries N/A Power Outlet EP Add 12 -Volt Power Outlet N/A Doors & Windows Deep Tinted Windows TG Add Deep Tinted Glass TG $245.00 Power Windows & Door Locks XX Power Windows & Door Locks STD Keyless Entry KE Keyless Entry GXM $198.00 Interior Radio Upgrade RU Premium Audio System with AM/FM Stereo & MP3 Capability UA1 BLUETOOTH $277.00 Cruise PO Cruise Control, Factory Installed STD Vinyl Floor VF Rubber/Vinyl Flooring STD Cloth Seats CS Cloth Seats AN $852.00 Front Buckets FB Front Bucket Seats with Console N/A Backup Camera BR Backup Camera STD Backup Sensor BS Backup Sensor XAA $278.00 Tires & Wheels All Terrain Tires AT All Terrain Tires TTB $328.00 Spare WL Mounted Full Size Spare STD Towing Towing XO Towing Package Including: Hitch, Wiring Harness, Upgraded Radiator, Transmission Cooler TP $225.00 Electric Brake Controller BC Add Electric Brake Controller XHC $319.00 Trailering Mirrors TM Manual Telescoping Trailer Mirrors GPG $214.00 Towing Differential BO Differential for Extra Towing Capability DMH 3.92 $138.00 SLER DODGE JEEP City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0174 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 8 MULTI -USE TRAILS EASEMENT: File Type: Resolution A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO CONVEY A MULTI -USE TRAILS EASEMENT TO THE CITY OF SPRINGDALE TO ALLOW A NATURAL SURFACE MOUNTAIN BIKE TRAIL TO CROSS THROUGH CITY OF FAYETTEVILLE PROPERTY WHEREAS, the NWA Trailblazers and the City of Springdale are developing natural surface mountain bike trails around Fitzgerald Mountain in Springdale and they have requested access across a portion of City of Fayetteville property on which a water tower is located; and WHEREAS, the Utilities Department has determined that granting the easement will not interfere with the City's current or future use of the property and supports the request. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a Multi -Use Trails Easement, a copy of which is attached to this Resolution, allowing the City of Springdale to construct a natural surface mountain bike trail across City of Fayetteville property. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form 2020-0174 Legistar File ID March 17th, 2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/19/2020 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff requests granting of a multi -use trails easement to the City of Springdale to allow a natural surface mountain bike trail to cross City of Fayetteville Utilities property where a water tower is located in Springdale. Budget Impact: N/A N/A Account Number Fund N/A N/A Project Number Project Title Budgeted Item? NA Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: February 201h, 2020 CITY COUNCIL MEMO SUBJECT: 2020-0174 Trail Easement to the City of Springdale RECOMMENDATION: Staff requests granting of a multi -use trails easement to the City of Springdale to allow a natural surface mountain bike trail to cross City of Fayetteville Utilities property where a water tower is located in Springdale. BACKGROUND: The NWA Trailblazers in partnership with the City of Springdale are developing natural surface mountain bike trails around Fitzgerald Mountain in Springdale. The City of Fayetteville Utilities Department owns parcel 815-28668-010 where a water tower is located. To connect the Fitzgerald mountain bike trails, access in needed across the City of Fayetteville Utilities property. DISCUSSION: The NWA Trailblazers approached staff to request approval of a multi -use trail easement to allow them to construct the soft surface mountain bike trail across City of Fayetteville Property. Staff has worked with the City Attorney's office and the Utilities Director to develop the acceptable multi -use easement document that is attached. Specific language was requested to be added and is shown below. "The Grantor agrees not to erect any buildings or above -ground structures in said permanent easement. Grantor retains the right to excavate and to construct, lay, remove, relay, inspect, enlarge and/or operate a water and/or sanitary sewer pipe line or lines, manholes, and appurtenances thereto, within the permanent easement. Grantor agrees to notify Grantee of any such work within the permanent easement. Grantor agrees to attempt to restore any disturbed area within the permanent easement to a usable condition; however, Grantor does not guarantee that such disturbed area will be restored to the condition prior to the commencement of work." BUDGET/STAFF IMPACT: None Attachments: Multi -use Trails Easement Document and Map Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 a= ►,,.fid VIM - Proposed Location of Soft Surface T it ti � k 4 Approximate Locaction of Property Line Security Fence around Water Tower i � L ^syr MULTI -USE TRAILS EASEMENT PROJECT NO. Fitzgerald Mountain Bike Trails PARCEL NO. 815-28668-010 TRACT NO. STATE OF ARKANSAS COUNTY OF WASHINGTON KNOW ALL MEN BY THESE PRESENTS: That for and in consideration of the sum of One Dollar ($1.00) and other good and valuable considerations to the undersigned, City of Fayetteville, Arkansas, a municipal corporation paid, the receipt of which is hereby acknowledged, the said Grantor does hereby GRANT, SELL AND CONVEY unto the City of Springdale, Arkansas, a municipal corporation (herein styled Grantee), its successors and assigns forever, the easement for the purpose of constructing, maintaining, repairing and replacing a public trail on, over, across and under the following described real estate, to -wit: Property Description A TRACT OF LAND AS DESCRIBED IN WARRANTY DEED. BOOK 762, PAGE 200 OF THE INSTRUMENT RECORDS OF THE CIRCUIT CLERK AND EX -OFFICIO RECORDER OF WASHINGTON COUNTY, ARKANSAS, AND BEING MORE PARTICULARLY DESCRIBED AS: Part of the Southeast quarter of the Northeast quarter of Section thirty (30), Township eighteen (18) North of Range twenty nine (29) West, and being more particularly described as follows: Beginning at the South East corner of said forty acre tract, and running, thence North two hundred seventy (270) feet; thence West two hundred (200) feet, thence South two hundred seventy (270) feet; thence East two hundred (200) feet to the point of beginning. MULTI -USE TRAIL EASEMENT DESCRIPTION PART OF THE SOUTHEAST QUARTER (SE1/4) OF THE NORTHEAST QUARTER (NE1/4) OF SECTION 30, TOWNSHIP 18 NORTH, RANGE 29 WEST, WASHINGTON COUNTY, ARKANSAS, AND BEING MORE PARTICULARLY DESCRIBED AS: COMMENCING AT THE SE CORNER OF THE SE1/4 OF THE NE1/4 OF SAID SECTION 30; THENCE S88054'45"W 200.00 FEET TO THE POINT OF BEGINNING; THENCE N01 °05'15"E 99.35 FEET; THENCE N31 °18'10"E 104.18 FEET; THENCE N45008'30"E 112.17 FEET; THENCE S88054'45"E 69.57 FEET; THENCE S45°08'30"W 154.48 FEET; THENCE S31 °18'10"W 183.97 FEET TO THE POINT OF BEGINNING, CONTAINING 13,870.21 FEET OR 0.32 ACRES, MORE OR LESS, AND SUBJECT TO ALL RIGHTS-OF-WAY, EASEMENTS AND RESTRICTIVE COVENANTS OF RECORD OR FACT. The Grantor agrees not to erect any buildings or above -ground structures in said permanent easement. Grantor retains the right to excavate and to construct, lay, remove, relay, inspect, enlarge and/or operate a water and/or sanitary sewer pipe line or lines, manholes, and appurtenances thereto, within the permanent easement. Grantor agrees to notify Grantee of any such work within the permanent easement. Grantor agrees to attempt to restore any disturbed area within the permanent easement to a usable condition; however, Grantor does not guarantee that such disturbed area will be restored to the condition prior to the commencement of work. Together with the rights, easements and privileges in or to said lands which may be required for the full enjoyment of the right herein granted. It is hereby understood and agreed that the party securing this grant on behalf of the Grantee is without authority to make any covenant or agreement not herein expressed. TO HAVE AND TO HOLD the same unto the said City of Springdale, Arkansas, and to its successors and assigns forever. WITNESS the execution hereof this the ATTEST: Kara Paxton, City Clerk Treasurer STATE OF ARKANSAS COUNTY OF WASHINGTON day of 20 City of Fayetteville, Arkansas, A municipal corporation By: Lioneld Jordan, Mayor ACKNOWLEDGEMENT )SS [Seal] On this the day of , 20 , before me, a Notary Public, qualified and acting, within and for the said County and State, appeared in person the within named Lioneld Jordan and Kara Paxton, to me personally known and who stated they are the Mayor and City Clerk Treasurer of the City of Fayetteville. Arkansas, a municipal corporation, and that they are duly authorized in their respective capacity to execute the foregoing instrument for and in the name and behalf of said municipal corporation, and further stated and acknowledged that they had so signed, executed and delivered said instrument for the consideration, uses and purposes therein mentioned and set forth. IN TESTIMONY WHEREOF, I have hereunto set my hand and official seal this day of , 20 My Commission Expires: Notary Public S88°54' 45"E 69.57' I I i �0�II IIS o• I p S0 4f C5 O 40 I I , O I, CITY OF FAYETTEVILLE P.N. 815-28668-010 O 0�oll WO O OI FENCE 0 4f P.O.B. SE CO�DNEIZ-D SEI/4, NEI/4 SECTION 30 T -18-N, �-)-29-W EXHIBIT N.T.S. City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0176 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A. 9 BID #20-34 VISIONAIRE LIGHTING, LLC: A RESOLUTION TO AWARD BID # 20-34 AND AUTHORIZE THE PURCHASE OF TRAIL LIGHT FIXTURES FROM VISIONAIRE LIGHTING, LLC FOR THE UNIT PRICE OF $1,100.00 AND FIBERGLASS LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN FOR THE UNIT PRICE OF $450.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, IN VARIABLE AMOUNTS AS NEEDED THROUGH DECEMBER 31, 2020 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-34 and authorizes the purchase of trail light fixtures from Visionaire Lighting, LLC for the unit price of $1,100.00 and fiberglass light poles from Alliance Composites, LLC for the unit price of $450.00, plus applicable taxes and freight charges, in variable amounts as needed through December 31, 2020. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form 2020-0176 Legistar File ID March 17th, 2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/26/2020 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Staff recommends a resolution to award Bid #20-34 and authorize the purchase of trail light fixtures for $1,100 each from Visionaire Lighting, LLC and fiberglass light poles for $450 each from Alliance Composites, Inc. in variable amounts through the end of 2020 plus all applicable taxes. Original Contract Number: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the quantity of trail lights needed in 2020. Budget Impact: Various Various Account Number Fund Various Various Project Number Project Title Budgeted Item? Yes Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the quantity of trail lights needed in 2020. CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: February 21St, 2020 SUBJECT: 2020-0176 CITY COUNCIL MEMO RECOMMENDATION: Staff recommends a resolution to award Bid #20-34 and authorize the purchase of trail light fixtures for $1,100 each from Visionaire Lighting, LLC and fiberglass light poles for $450 each from Alliance Composites, Inc. in variable amounts through the end of 2020 plus all applicable taxes. BACKGROUND: The City trail construction crew has been working on the 2 -mile long Niokaska Creek Trail connecting Gulley Park to Mud Creek Trail and the Razorback Greenway. Approximately 3/4 of a mile of this trail connection is complete and includes lighting. This purchase will provide the light fixtures and poles to install lighting on the section of new trail from through Gulley Park to the Fire Station #5 at Old Wire Road as work progresses in 2020. This new shared use paved trail will provide trail access for over 4,000 residents in the area. DISCUSSION: The trail standard trail lights are full cut-off and dark sky friendly as shown below. After discussions and testing, these lights will be a warm 3,000K in color to benefit wildlife and reduce visual fatigue in for trail users. 3,000K has been established as the standard color for city lighting. The lights will be installed by the City on-call electrician, King Electrical Contractors by Bid #15-57 and resolution 199-15. BUDGET/STAFF IMPACT: The lights and poles will be purchased with funds from trail development through the Transportation Division and through the Parks and Recreation Department as separate orders for trail lighting throughout 2020. ATTACHMENTS: Niokaska Trail Map Bid 20-34 Bid Tabulation Visionaire Lighting, LLC and Alliance Composites, Inc. Bid Submittals Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ros�dne 4- 41u h—SfN 3 uY rtp.�� YS r nx,M Basic LED Reference Example Kelvin Calor Temperature Scale Chart I. i'oxl ir- - pxJ 70001K - 10,000K — La,ovwc.: WeStry 9,OOOK 5700K 8.00OK T,000K — 7,00OK 7.SOOK: Cool W%ht Se*~LID 4000K 6,OOOK 6,000K: Cloudy Sky 5,NOK S.SOOK-di,Uoo May Whitt Secsmarl it D 3500K _ 4,a;00K: t3irect Su+diEhl 4,000K 4,000KASOOOK: Natural While Seesmart LED 4,00M Clear KULA Mslide 3000K + )OW, IOOW Halogen Z,MOOK:IOOW Incandescent 2,OOOK 2,7W-3,20OK: Warm White Seeunan LID 2,20OK: Mich Pressure 1,9M; Candle2700 K 1,0{7{�K LE©Coior Temperatwe Correlation Emrnple 2 Niokaska Creek Trail Lighting Map February 2020 CITY OF ��V Creektra't FAYETTEVILLE ARKANSAS Mud Creek To Razorback POLK DR Greenway WESTON PL o rY NIC DRr O Q U p BRIGHTON PLO' = w BROOKHAVEN DRw m a d BIRDIE DR � ❑ � k Trail w MANCHESTER DR v O' pA�idG J s Z•••t•• WIMBLEDON PL DEVONSHIRE Plm ELAINE AVE ��Ci••'• � 2 J _ P � m•nnecon Trail W Coti .• THORNHILL DR ❑ O a ........ SHARON ST 'F ' � •' V STUBBLEFIELD RD m��•'•• d m y � yaeQ.•' m �F HAROLD z e • OT 2,_ ST y O\a.'S• ?CREEKpR 9 F 'IRS Pc aCe o ¢ o = 09 BRIARCLIFF ST Raven Trail FARR.L , m m v R. O Lighting Installation Under Way CORTLAND ST O U Z O � ETON ST •'-1�\ �� IZ -7 - WARWICK DR Y FURMAN ST Tunnel under Old Wire (Installed) -- •^•••• -i fiOWN0, HILLS DR m Y ¢O N OR a OAKCLIFF ST =.:o :N. P w N ZiROSEMONT ST :d O O OAKS MANOR DR 1 99 2 ZT v 9c"F w c - W/"'/VS 0111, PL ••% fh0000 `mm 0 m ••; O Z =••'�� vii: y 0'p �Py m PICASSO PL AS,Se y $TAN6yyk w - PO 2 H2LDALE DR aR � w o 'FA P� ... .••Tial% r` PKEF�E�D Proposed Trail "°°RE�'°pDD g Lighting Installation MEADOWCUFF DR Q ;:' 1.3 Mileso POR` �; m y a: O: 4 r; 0 •; t?I, It O WOODBROOK Gulley DR %Park WAY COJ"CRY ELIZABETH AVE L t v '••, t<a`` w Niokaska Creek Trail NiokaskaOtamµ i 1 mile of 12' wide shared-use 0 Under Construction w •. CENTURYp R a H "a; LL �G9 2: a �kBN.: vO a 9 �y x ¢• ^c z <JOJ\ °elN RD �<V Z U o m a `m ERRYDR p 0.3 miles of 12' wide shared-use a: o` paved trail through Gulley Park. ❑ (Complete) OAKS LN Legend Old Wire ResadkRTST o BOISDEARCLN n ¢ °1_ Cycle Track Existing Trail with To MN��}On Blvd. TALL OAKS DR Lighting �y° P CAR SUSAN DR N Trail Under GOLDEN OAKS DR Construction to include Lighting BRENTLN E OVERCREST ST ¢ Future Shared-Use g ••••••• Paved Trail 0 o G KgNr. S 70 0.125 0.25 Existing Shared-Use E Mw° Z Paved Trails Niokaska Creek Trail Lighting Map February 2020 AlWftl CITY OF FAYETTEVILLE ARKANSAS Trail Lights Fixtures and Poles Bid No. 20-34 Official Bid Tabulation Lioneld Jordan, Mayor Bid No. 20-34 Date: 02.12.2020 Time: 2:00 PM Number of Addendums: 0 Premier Lighting Group, Inc on behalf of AMERLUX EXTERIOR, LLC and ALLIANCE COMPOSITES, INC. Item Description Each Price Per Unit Total Price Visionaire Lighting LED Luminaire Model# ODN-I-L-T3-48LC-5(530mA)-3K-UNV- AM-BK-CS-H3NA-100-M-Sl-4-BK $ 1,100.00 $ 143,000.00 1 130 Manufacturer VISIONAIRE LIGHTING Alliance Composites Fiberglass pole Model #DSI5ASDS4-JXB w/16" base $ 450.00 $ 58,500.00 2 130 Manufacturer Amerlux Exterior, LLC Total Base Bid $ 201,500.00 Or Amerlux Exterior LED Luminaire Model#PT40/DPM-3M/3L/BLK NB NB 1 130 Manufacturer NB Alliance Composites Fiberglass pole z Model #DS36ASD54-JXB w/16" base Tao NB NB Manufacturer NB NB Total Base Bid -Highlighting Notes Corrected Calculation Error CERTIFIED: 02 �C7 A. F an, P chasing Manager, CPPD, CPPB Witness ate -NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials. City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0184 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 10 SOUTH DELTA AVIATION, INC.: File Type: Resolution A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4248 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $3,084.00 PER MONTH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a three year lease agreement with South Delta Aviation, Inc., a copy of which is attached to this Resolution and made a part hereof, for the airport hangar at 4248 South School Avenue for rent in the amount of $3,084.00 per month. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0185 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Summer Fallen 2/24/2020 AIRPORT SERVICES (760) Submitted By Submitted Date Division / Department Action Recommendation: Airport -Staff requests a resolution to approve and allow the Mayor to sign a corporate lease agreement between the City of Fayetteville and South Delta located at 4248 S School Ave. This is a lease renewal. The tenant currently occupies this space. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? NA Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor Lioneld Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Summer Fallen, Airport Services Manager DATE: February 24, 2020 CITY COUNCIL MEMO SUBJECT: South Delta Aviation, Inc- 4248 S School Ave Corporate Hangar lease RECOMMENDATION: Staff requests a resolution to approve and allow the Mayor to sign a corporate hangar lease agreement between the City of Fayetteville and South Delta Aviation, Inc. BACKGROUND: The corporate hangar is at 4248 S School Ave., Fayetteville, AR 72701. The tenant currently occupies this office space and hangar. DISCUSSION: South Delta Aviation, Inc. would like to lease the offices and hangar located at 4248 S School Ave for operating business and aircraft maintenance. BUDGET/STAFF IMPACT: This lease will provide $37,008.00 in revenue annually to the airport. Attachments: Staff Review Form City Council Memo Corporate Hangar Lease Agreement Exhibit A Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 LEASE AGREEMENT This LEASE AGREEMENT made this day of , 2020, by and between the City of Fayetteville, Arkansas, hereinafter called "City", and South Delta Aviation, Inc. located at 4248 School Ave, Fayetteville, AR 72701, 479-935-4891, hereinafter called "South Delta Aviation." WHEREAS, City is the owner of an airport known as the Fayetteville Executive Airport, Drake Field, herein referred to as the "Airport"; and WHEREAS, City is the owner of an aircraft hangar at the Airport; and WHEREAS, South Delta Aviation desires to lease said corporate aircraft hangar NOW, THEREFORE, the parties, in consideration of the mutual covenants contained herein, hereby agree as follows: 1. City leases to South Delta Aviation, and South Delta Aviation leases from City, the corporate aircraft hangars located at 4248 School Ave, Fayetteville, Arkansas as reflected on "Exhibit A" attached hereto and made a part hereof. 2. South Delta Aviation is granted the use, in common with others similarly authorized, of the airport, together with all facilities, equipment, improvements, and services which have been, or may hereafter, be provided at, or in connection with the Airport from time to time including, but not limited to, the landing field, and any extensions hereof or additions thereto, roadways, runways, ramps, aprons, taxiways, flood lights, landing lights, beacons, control tower, signals, radio aids, and all other conveniences for flying, landings and take -offs. 3. South Delta Aviation shall have at all times the full and free right in ingress to and egress from the demised premises and facilities referred to herein for South Delta Aviation, its employees, customers, passengers, guests, and other invitees. Such rights shall also extend to persons or organizations supplying materials or furnishing services to South Delta Aviation. 4. Term: Subject to earlier termination as hereinafter provided, the initial term of this agreement shall be for Three (3) year(s) commencing on the 22nd day of February, 2020, and ending on the 21 st day of February 2023. This Lease Agreement may be terminated by either party with a thirty (30) day written notice. 5. Rent: South Delta Aviation agrees to pay the City for the use of the premises, facilities, rights, and privileges granted hereunder the sum of. Three Thousand Eighty -Four Dollars ($3084.00) per month. Rent will increase in accordance with a CPI + 1 % increase after the first and second year(s). The initial lease payment is due and payable upon execution of this Lease Agreement, and all subsequent monthly lease payments shall be payable in advance on, or before, the 1St day of each month. In addition to any remedy available to it hereunder, the City may impose as additional rentals a delinquency charge on all overdue payments, at the maximum rate allowed by law. 6. City shall maintain and keep in good repair so much of the Airport premises as are not under the exclusive control of South Delta Aviation. South Delta Aviation shall, at the termination, surrender or forfeiture of this lease, return said premises in same or better condition premises were at the beginning of the lease, normal wear and tear excepted. 7. South Delta Aviation shall provide for and supply at its expense all janitor service with respect to the demised premises, and shall pay for all utilities serving the demised premises, including, but not limited to heat, light, gas, electricity, and water, sewer and trash removal. 8. Improvements: South Delta Aviation shall bear the cost of all improvements or additions made to the interior or exterior of the building on the leased premises. No improvements or additions to any part of the leased premises shall be made by South Delta Aviation without the prior written approval of the Airport Manager, whose consent will not be unreasonably withheld. Any signs or antennas to be erected on or attached to the leased premises must have the prior written approval of the Airport Manager and conform to all City Ordinances. 9. Maintenance: The City shall be responsible only for major maintenance of the existing equipment, i.e. replacement of heating unit and other equipment in place in the facility which includes, roof, hangar door motors, exterior walls, exterior plumbing, paved ramp and paved parking lot. The City agrees that if the roof or any part of the exterior walls or exterior plumbing of said building thereof shall become defective or damaged at any time during the term due to ordinary wear and tear and not due to negligence of South Delta Aviation, or South Delta Aviation `s agents or invites, upon notice from South Delta Aviation, the City will immediately cause repairs to be made and restore the defective portions to good condition. If the damage is so extensive as to render such building untenable, the rent payable hereunder shall be proportionally paid up to the time of such damage and shall thenceforth cease until such time as the premises shall be fully restored. If the demised premises are completely destroyed, City may reconstruct the hangar at the City's own cost and the rent payable hereunder shall be adjusted as set forth above, or City may, at its option, cancel this agreement, such cancellation to be effective as of the date the hangar was destroyed, and the rent adjusted as set forth above. Routine maintenance of the hangar doors shall remain the responsibility of the City. South Delta Aviation shall not make any alterations to the controls of the hangar doors. 10. South Delta Aviation agrees to observe and obey City's Ordinances and Regulations with respect to use of the demised premises and Airport; provided, however, such Ordinances and 2 Regulations shall be consistent with safety and with all city, county, and state rules, regulations, including all current fire codes, and orders of the Federal Aviation Administration with respect to aircraft operations at the Airport, and provided further, such Ordinances and Regulations shall be consistent with the provisions of this agreement or the procedures prescribed or approved from time to time by the Federal Aviation Administration with respect to the operation of South Delta Aviation's aircraft at the Airport. "The Minimum Standards for Fayetteville Executive Airport, Drake Field" herein referred to as Airport Minimum Standards are made part of this lease by reference as if included word for word. 11. South Delta Aviation agrees that it shall use the premises for the implementation and conducting of an aeronautical business activity. South Delta Aviation agrees that it shall use the premises only for the storage of airplanes and materials and equipment necessarily related to the operation of said aeronautical business activity and that no other vehicles, equipment or supplies shall be stored on the premises unless expressly agreed to by the City. South Delta Aviation further agrees not to store any flammable material on the demised premises, other than a limited supply of oils and agents necessary for current aircraft maintenance and repair, or in any way endanger or violate the provisions of the City's standard commercially available property insurance policy or the requirements of same. Such violations shall constitute a material breach of this Agreement. 12. Hazardous Substance: South Delta Aviation shall not cause or permit any Hazardous Substance to be used or stored on or in the Leased Premises without first obtaining the City's written consent. If hazardous Substances are used, stored, generated, or disposed of on or in the Leased Premises or if the Leased Premises or any other Airport property becomes contaminated in any manner for which South Delta Aviation is responsible or legally liable, South Delta Aviation shall indemnify and hold harmless the City, its officers, directors, agents, servants, and employees from any and all claims, damages, fines, judgments, penalties, costs, liabilities, or losses including all reasonable costs for investigation and defense thereof, (including but not limited to attorney's fees, court costs, and expert fees, and without limitation, decrease in value of the Lease Premises, damages caused by loss or restriction of rentable or usable space as a part of the Leased Premises arising during or after the term hereof and arising as a result of that contamination by South Delta Aviation, South Delta Aviation agents, employees, and invitees. This indemnification includes, without limitation, all cost incurred because of any investigation of the Airport or any cleanup, removal, or restoration mandated by a federal, state, local agency or political subdivision. 13. If the demised premises are partially damaged by fire or other casualty which is not due to the negligence or fault of the South Delta Aviation, said premises shall be repaired with due diligence by City at City's expense. If the damage is so extensive as to render such building untenable, the rent payable hereunder shall be proportionally paid up to the time of such damage and shall thenceforth cease until such time as the`premises shall be fully restored. If the demised premises are completely destroyed, City may reconstruct the hangar at the City's own cost and the rent payable hereunder shall be adjusted as set forth above, or City may, at its option, cancel this agreement, such cancellation to be effective as of the date the hangar was destroyed, and the rent adjusted as set forth above. 3 14. South Delta Aviation shall maintain in force during the Term and any extended term public liability and property damage insurance in comprehensive form as reasonably may be required by the City and specified in the Airport Minimum Standards. The insurance shall be issued by an insurer licensed to do business in the State of Arkansas. Concurrent with the execution of this Agreement, South Delta Aviation shall provide proof of insurance coverage by providing a Certificate of Lessee's Insurance coverage, a copy of the declarations page on the insurance policy, and a copy of all endorsements. The Certificates of Insurance, or endorsements attached thereto, shall provide that; (a) insurance coverage shall not be canceled, changed in coverage, or reduced in limits without at least thirty (30) days prior written notice to the City: (b) the City and the Airport and their trustees, agents, officers, servants, and employees are named as additional insured: (c) the policy shall be considered primary as regards to any other insurance coverage the City may possess, including any self-insured retention or deductible the City may have, and any other insurance coverage the City may possess shall be considered excess insurance only; (d) the limits of liability required therein are on an occurrence basis. 15. South Delta Aviation agrees to indemnify City against any and all liabilities, losses, suits, claims, judgments, fines, penalties, demands or expenses, including all reasonable costs for investigation and defense thereof, (including but not limited to attorney's fees, court costs, and expert fees, for injuries to persons or damage to property caused by South Delta Aviation s use or occupancy of the lease premises; provided, however, that South Delta Aviation shall not be liable for any injury, damage or loss arising from the negligence of City or its agents or employees; and provided further, that each party shall give prompt and timely notice of any claim made or suit instituted which in any way directly or indirectly affects or might affect either party, and each party shall have the right to compromise and defend the same to the extent of its own interest. This clause shall not be construed to waive that tort immunity as set forth under Arkansas Law. 16. South Delta Aviation agrees that it will not discriminate by segregation or otherwise against any person or persons because of race, creed, color, religion, national origin, sex, marital status, or handicap in the furnishing, or by refusing to furnish, to such persons the use of any facility, including any and all services, privileges, accommodations, and activities provided thereby. Nothing herein shall require the furnishing to the general public of the use of any facility customarily furnished by the City solely to tenants, their employees, customers, patients, client, guests, and invites. 17. Assigning, Subletting and Encumbering. South Delta Aviation shall not assign this Agreement in whole or in part, nor sublease all or any part of the Leased Premises, nor permit other persons to occupy said Leased Premises or any part thereof, not grant any license or concession for all or any part of said Leased Premises, without the prior written consent of the Airport Manager, which consent shall not be unreasonably withheld. Any consent by the Airport to an assignment or subletting of this Agreement shall not constitute a waiver of the necessity of obtaining that consent as to any subsequent assignment. Any assignment for the benefit of South Delta Aviation's creditors or otherwise by operation of law shall not be effective to transfer or assign South Delta Aviation's interest under this Agreement unless the Airport shall have first 4 consented thereto in writing. Neither South Delta Aviation's interest in this Agreement, not any estate created hereby in South Delta Aviation nor any interest herein or therein, shall pass to any trustee or receiver or assignee for the benefit of creditors or otherwise by operation of law except as may specifically be provided in the Bankruptcy Code. If any of the corporate shares of stock of South Delta Aviation are transferred, or if any partnership interests of South Delta Aviation are transferred, by sale, assignment, bequest, inheritance, operation of law, or otherwise, so as to result in a change of the control, assets, value, ownership, or structure of South Delta Aviation, same shall be deemed an assignment for the purposes of this Section 17 and shall require the Airport's prior consent, and South Delta Aviation shall notify the Airport of any such change or proposed change. 18. On the expiration or other termination of this lease South Delta Aviation's right to use the demised premises shall cease, and South Delta Aviation shall vacate the premises without unreasonable delay. All property installed, erected, or placed by South Delta Aviation in, on, or about the premises leased hereunder shall be deemed to be personal property and shall remain the property of South Delta Aviation. South Delta Aviation shall have the right at any time during the term of this agreement, or any renewal or extension hereof, and for an additional period of fourteen (14) days after the expiration or other termination of this agreement, to remove any or all of such property, subject, however, to South Delta Aviation's obligation to repair all damage, if any, resulting from such removal. Any and all property not removed by South Delta Aviation prior to the expiration of the aforesaid fourteen (14) day period shall thereupon become a part of the land on which it is located and title hereto shall thereupon vest in City. 19. City may enter the premises leased to South Delta Aviation at any reasonable time for any purpose necessary or incidental to the performance of its obligations or South Delta Aviation's obligations hereunder. 20. South Delta Aviation shall maintain the demised premises in a clean and orderly fashion at all times. South Delta Aviation shall be responsible for the upkeep and mowing of the leased property. 21. South Delta Aviation shall not start or operate aircraft engines within the aircraft hangar leased hereby and shall not allow such operations by any other person. 22. South Delta Aviation agrees that habitation of the hangar building as a residence is prohibited. 23. Any notice or consent required by this Agreement shall be sufficient if sent by Certified Mail, return receipt requested, postage paid, to the following address: CITY OF FAYETTEVILLE Airport Administration Office 4500 S. School Avenue, Suite F Fayetteville, Arkansas 72701 Phone: 718-7642 South Delta Aviation Darryl Riddell 4248 School Ave. Fayetteville, AR 72701 Phone: (479) 935-4891 24. This agreement shall be construed under the laws of the State of Arkansas. 25. All the covenants, conditions, and provisions under this agreement shall extend to and bind the legal representative, successors, and assigns of the respective parties hereof. IN WITNESS WHEREOF, the parties have executed this Lease on the day and year first above written. SOUTH DELTA AVIATION: By: il. Title CITY OF FAYETTEVILLE, ARKANSAS: IC Lioneld Jordan, Mayor ATTEST: am C: Kara Paxton, City Clerk Treasurer City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0185 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 11 SOUTH DELTA AVIATION, INC.: File Type: Resolution A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SOUTH DELTA AVIATION, INC. FOR THE AIRPORT HANGAR AT 4230 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $1,387.80 PER MONTH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a three year lease agreement with South Delta Aviation, Inc., a copy of which is attached to this Resolution and made a part hereof, for the airport hangar at 4230 South School Avenue for rent in the amount of $1,387.80 per month. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0184 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Summer Fallen 2/24/2020 AIRPORT SERVICES (760) Submitted By Submitted Date Division / Department Action Recommendation: Airport -Staff requests a resolution to approve and allow the Mayor to sign a corporate lease agreement between the City of Fayetteville and South Delta located at 4230 S School Ave. This is a lease renewal. The tenant currently occupies this space. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? NA Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? NA Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor Lioneld Jordan and City Council THRU: Susan Norton, Chief of Staff FROM: Summer Fallen, Airport Services Manager DATE: February 24, 2020 CITY COUNCIL MEMO SUBJECT: South Delta Aviation, Inc- 4230 S School Ave Corporate Hangar lease RECOMMENDATION: Staff requests a resolution to approve and allow the Mayor to sign a corporate hangar lease agreement between the City of Fayetteville and South Delta Aviation, Inc. BACKGROUND: The corporate hangar is at 4230 S School Ave., Fayetteville, AR 72701. The tenant currently occupies this hangar. DISCUSSION: South Delta Aviation, Inc. would like to lease the hangar located at 4230 S School Ave for aircraft storage. BUDGET/STAFF IMPACT: This lease will provide $16,653.60 in revenue annually to the airport. Attachments: Staff Review Form City Council Memo Corporate Hangar Lease Agreement Exhibit A Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 LEASE AGREEMENT This LEASE AGREEMENT made this day of , 2020, by and between the City of Fayetteville, Arkansas, hereinafter called "City", and South Delta Aviation, Inc. located at 4230 School Ave, Fayetteville, AR 72701, 479-935-4891, hereinafter called "South Delta Aviation." WHEREAS, City is the owner of an airport known as the Fayetteville Executive Airport, Drake Field, herein referred to as the "Airport"; and WHEREAS, City is the owner of an aircraft hangar at the Airport; and WHEREAS, South Delta Aviation desires to lease said corporate aircraft hangar NOW, THEREFORE, the parties, in consideration of the mutual covenants contained herein, hereby agree as follows: 1. City leases to South Delta Aviation, and South Delta Aviation leases from City, the corporate aircraft hangars located at 4230 School Ave, Fayetteville, Arkansas as reflected on "Exhibit A" attached hereto and made a part hereof. 2. South Delta Aviation is granted the use, in common with others similarly authorized, of the airport, together with all facilities, equipment, improvements, and services which have been, or may hereafter, be provided at, or in connection with the Airport from time to time including, but not limited to, the landing field, and any extensions hereof or additions thereto, roadways, runways, ramps, aprons, taxiways, flood lights, landing lights, beacons, control tower, signals, radio aids, and all other conveniences for flying, landings and take -offs. 3. South Delta Aviation shall have at all times the full and free right in ingress to and egress from the demised premises and facilities referred to herein for South Delta Aviation, its employees, customers, passengers, guests, and other invitees. Such rights shall also extend to persons or organizations supplying materials or furnishing services to South Delta Aviation. 4. Term: Subject to earlier termination as hereinafter provided, the initial term of this agreement shall be for Three (3) year(s) commencing on the 22nd day of February 2020, and ending on the 21st day of February 2023. This Lease Agreement may be terminated by either party with a thirty (30) day written notice. 5. Rent: South Delta Aviation agrees to pay the City for the use of the premises, facilities, rights, and privileges granted hereunder the sum of: One Thousand Three Hundred Eighty -Seven Dollars and Eighty Cents ($1387.80)per month. Rent will increase in accordance with a CPI + 1% increase after the first and second year(s). The initial lease payment is due and payable upon execution of this Lease Agreement, and all subsequent monthly lease payments shall be payable in advance on, or before, the 1St day of each month. In addition to any remedy available to it hereunder, the City may impose as additional rentals a delinquency charge on all overdue payments, at the maximum rate allowed by law. 6. City shall maintain and keep in good repair so much of the Airport premises as are not under the exclusive control of South Delta Aviation. South Delta Aviation shall, at the termination, surrender or forfeiture of this lease, return said premises in same or better condition premises were at the beginning of the lease, normal wear and tear excepted. 7. South Delta Aviation shall provide for and supply at its expense all janitor service with respect to the demised premises, and shall pay for all utilities serving the demised premises, including, but not limited to heat, light, gas, electricity, and water, sewer and trash removal. 8. Improvements: South Delta Aviation shall bear the cost of all improvements or additions made to the interior or exterior of the building on the leased premises. No improvements or additions to any part of the leased premises shall be made by South Delta Aviation without the prior written approval of the Airport Manager, whose consent will not be unreasonably withheld. Any signs or antennas to be erected on or attached to the leased premises must have the prior written approval of the Airport Manager and conform to all City Ordinances. 9. Maintenance: The City shall be responsible only for major maintenance of the existing equipment, i.e. replacement of heating unit and other equipment in place in the facility which includes, roof, hangar door motors, exterior walls, exterior plumbing, paved ramp and paved parking lot. The City agrees that if the roof or any part of the exterior walls or exterior plumbing of said building thereof shall become defective or damaged at any time during the term due to ordinary wear and tear and not due to negligence of South Delta Aviation, or South Delta Aviation `s agents or invites, upon notice from South Delta Aviation, the City will immediately cause repairs to be made and restore the defective portions to good condition. If the damage is so extensive as to render such building untenable, the rent payable hereunder shall be proportionally paid up to the time of such damage and shall thenceforth cease until such time as the premises shall be fully restored. If the demised premises are completely destroyed, City may reconstruct the hangar at the City's own cost and the rent payable hereunder shall be adjusted as set forth above, or City may, at its option, cancel this agreement, such cancellation to be effective as of the date the hangar was destroyed, and the rent adjusted as set forth above. Routine maintenance of the hangar doors shall remain the responsibility of the City. South Delta Aviation shall not make any alterations to the controls of the hangar doors. 10. South Delta Aviation agrees to observe and obey City's Ordinances and Regulations with 2 respect to use of the demised premises and Airport; provided, however, such Ordinances and Regulations shall be consistent with safety and with all city, county, and state rules, regulations, including all current fire codes, and orders of the Federal Aviation Administration with respect to aircraft operations at the Airport, and provided further, such Ordinances and Regulations shall be consistent with the provisions of this agreement or the procedures prescribed or approved from time to time by the Federal Aviation Administration with respect to the operation of South Delta Aviation's aircraft at the Airport. "The Minimum Standards for Fayetteville Executive Airport, Drake Field" herein referred to as Airport Minimum Standards are made part of this lease by reference as if included word for word. 11. South Delta Aviation agrees that it shall use the premises for the implementation and conducting of an aeronautical business activity. South Delta Aviation agrees that it shall use the premises only for the storage of airplanes and materials and equipment necessarily related to the operation of said aeronautical business activity and that no other vehicles, equipment or supplies shall be stored on the premises unless expressly agreed to by the City. South Delta Aviation further agrees not to store any flammable material on the demised premises, other than a limited supply of oils and agents necessary for current aircraft maintenance and repair, or in any way endanger or violate the provisions of the City's standard commercially available property insurance policy or the requirements of same. Such violations shall constitute a material breach of this Agreement. 12. Hazardous Substance: South Delta Aviation shall not cause or permit any Hazardous Substance to be used or stored on or in the Leased Premises without first obtaining the City's written consent. If hazardous Substances are used, stored, generated, or disposed of on or in the Leased Premises or if the Leased Premises or any other Airport property becomes contaminated in any manner for which South Delta Aviation is responsible or legally liable, South Delta Aviation shall indemnify and hold harmless the City, its officers, directors, agents, servants, and employees from any and all claims, damages, fines, judgments, penalties, costs, liabilities, or losses including all reasonable costs for investigation and defense thereof, (including but not limited to attorney's fees, court costs, and expert fees, and without limitation, decrease in value of the Lease Premises, damages caused by loss or restriction of rentable or usable space as a part of the Leased Premises arising during or after the term hereof and arising as a result of that contamination by South Delta Aviation, South Delta Aviation agents, employees, and invitees. This indemnification includes, without limitation, all cost incurred because of any investigation of the Airport or any cleanup, removal, or restoration mandated by a federal, state, local agency or political subdivision. 13. If the demised premises are partially damaged by fire or other casualty which is not due to the negligence or fault of the South Delta Aviation, said premises shall be repaired with due diligence by City at City's expense. If the damage is so extensive as to render such building untenable, the rent payable hereunder shall be proportionally paid up to the time of such damage and shall thenceforth cease until such time as the premises shall be fully restored. If the demised premises are completely destroyed, City may reconstruct the hangar at the City's own cost and the rent payable hereunder shall be adjusted as set forth above, or City may, at its option, cancel this agreement, such cancellation to be effective as of the date the hangar was destroyed, and the rent adjusted as set forth above. 3 14. South Delta Aviation shall maintain in force during the Term and any extended term public liability and property damage insurance in comprehensive form as reasonably may be required by the City and specified in the Airport Minimum Standards. The insurance shall be issued by an insurer licensed to do business in the State of Arkansas. Concurrent with the execution of this Agreement, South Delta Aviation shall provide proof of insurance coverage by providing a Certificate of Lessee's Insurance coverage, a copy of the declarations page on the insurance policy, and a copy of all endorsements. The Certificates of Insurance, or endorsements attached thereto, shall provide that; (a) insurance coverage shall not be canceled, changed in coverage, or reduced in limits without at least thirty (30) days prior written notice to the City: (b) the City and the Airport and their trustees, agents, officers, servants, and employees are named as additional insured: (c) the policy shall be considered primary as regards to any other insurance coverage the City may possess, including any self-insured retention or deductible the City may have, and any other insurance coverage the City may possess shall be considered excess insurance only; (d) the limits of liability required therein are on an occurrence basis. 15. South Delta Aviation agrees to indemnify City against any and all liabilities, losses, suits, claims, judgments, fines, penalties, demands or expenses, including all reasonable costs for investigation and defense thereof, (including but not limited to attorney's fees, court costs, and expert fees, for injuries to persons or damage to property caused by South Delta Aviation s use or occupancy of the lease premises; provided, however, that South Delta Aviation shall not be liable for any injury, damage or loss arising from the negligence of City or its agents or employees; and provided further, that each party shall give prompt and timely notice of any claim made or suit instituted which in any way directly or indirectly affects or might affect either party, and each party shall have the right to compromise and defend the same to the extent of its own interest. This clause shall not be construed to waive that tort immunity as set forth under Arkansas Law. 16. South Delta Aviation agrees that it will not discriminate by segregation or otherwise against any person or persons because of race, creed, color, religion, national origin, sex, marital status, or handicap in the furnishing, or by refusing to furnish, to such persons the use of any facility, including any and all services, privileges, accommodations, and activities provided thereby. Nothing herein shall require the furnishing to the general public of the use of any facility customarily furnished by the City solely to tenants, their employees, customers, patients, client, guests, and invites. 17. Assigning, Subletting and Encumbering. South Delta Aviation shall not assign this Agreement in whole or in part, nor sublease all or any part of the Leased Premises, nor permit other persons to occupy said Leased Premises or any part thereof, not grant any license or concession for all or any part of said Leased Premises, without the prior written consent of the Airport Manager, which consent shall not be unreasonably withheld. Any consent by the Airport to an assignment or subletting of this Agreement shall not constitute a waiver of the necessity of obtaining that consent as to any subsequent assignment. Any assignment for the benefit of South Delta Aviation's creditors or otherwise by operation of law shall not be effective to transfer or 4 assign South Delta Aviation's interest under this Agreement unless the Airport shall have first consented thereto in writing. Neither South Delta Aviation's interest in this Agreement, not any estate created hereby in South Delta Aviation nor any interest herein or therein, shall pass to any trustee or receiver or assignee for the benefit of creditors or otherwise by operation of law except as may specifically be provided in the Bankruptcy Code. If any of the corporate shares of stock of South Delta Aviation are transferred, or if any partnership interests of South Delta Aviation are transferred, by sale, assignment, bequest, inheritance, operation of law, or otherwise, so as to result in a change of the control, assets, value, ownership, or structure of South Delta Aviation, same shall be deemed an assignment for the purposes of this Section 17 and shall require the Airport's prior consent, and South Delta Aviation shall notify the Airport of any such change or proposed change. 18. On the expiration or other termination of this lease South Delta Aviation's right to use the demised premises shall cease, and South Delta Aviation shall vacate the premises without unreasonable delay. All property installed, erected, or placed by South Delta Aviation in, on, or about the premises leased hereunder shall be deemed to be personal property and shall remain the property of South Delta Aviation. South Delta Aviation shall have the right at any time during the term of this agreement, or any renewal or extension hereof, and for an additional period of fourteen (14) days after the expiration or other termination of this agreement, to remove any or all of such property, subject, however, to South Delta Aviation's obligation to repair all damage, if any, resulting from such removal. Any and all property not removed by South Delta Aviation prior to the expiration of the aforesaid fourteen (14) day period shall thereupon become a part of the land on which it is located and title hereto shall thereupon vest in City. 19. City may enter the premises leased to South Delta Aviation at any reasonable time for any purpose necessary or incidental to the performance of its obligations or South Delta Aviation's obligations hereunder. 20. South Delta Aviation shall maintain the demised premises in a clean and orderly fashion at all times. South Delta Aviation shall be responsible for the upkeep and mowing of the leased property. 21. South Delta Aviation shall not start or operate aircraft engines within the aircraft hangar leased hereby and shall not allow such operations by any other person. 22. South Delta Aviation agrees that habitation of the hangar building as a residence is prohibited. 5 23. Any notice or consent required by this Agreement shall be sufficient if sent by Certified Mail, return receipt requested, postage paid, to the following address: CITY OF FAYETTEVILLE South Delta Aviation Airport Administration Office Darryl Riddell 4500 S. School Avenue, Suite F 4248 School Street Fayetteville, Arkansas 72701 Fayetteville, AR 72701 Phone: 718-7642 Phone: (479) 935-4891 24. This agreement shall be construed under the laws of the State of Arkansas. 25. All the covenants, conditions, and provisions under this agreement shall extend to and bind the legal representative, successors, and assigns of the respective parties hereof. IN WITNESS WHEREOF, the parties have executed this Lease on the day and year first above written. SOUTH DEA AVIATION: By: B �' I x Title CITY OF FAYETTEVILLE, ARKANSAS: Lioneld Jordan, Mayor ATTEST: M. , no Kara Paxton, City Clerk Treasurer City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0186 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A. 12 ARKANSAS COMMUNITY FOUNDATION GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF THE ARKANSAS COMMUNITY FOUNDATION GRANT AWARD IN THE AMOUNT OF $20,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the acceptance of Arkansas Community Foundation Grant Award in the amount of $20,000.00 and authorizes Mayor Jordan to sign the grant agreement attached to this Resolution. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Bonnie Bolinger Submitted By City of Fayetteville Staff Review Form 2020-0186 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/27/2020 COMMUNICATIONS/MARKETING (055) Submitted Date Division / Department Action Recommendation: City staff recommends the City Council approve a resolution authorizing the Mayor to sign the AR Community Foundation Grant Award Acceptance Agreement accepting the Arkansas Community Foundation grant award and approve a budget adjustment. Budget Impact: 1010.090.6600-5342.00 General Account Number 32001 Project Number Budgeted Item? No Fund AR Counts Census 2020 Grant Project Title Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 20,000.00 Remaining Budget 20,000.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff CITY COUNCIL MEMO FROM: Linda DeBerry, Communications Program Manager DATE: February 27, 2020 SUBJECT: Acceptance of Arkansas Community Foundation Grant in support of 2020 Census complete count efforts RECOMMENDATION: City staff recommends the City Council approve a resolution authorizing the Mayor to sign the AR Community Foundation Grant Award Acceptance Agreement accepting the Arkansas Community Foundation grant award and approve a budget adjustment. BACKGROUND: In late 2019, the Arkansas Community Foundation, working with Arkansas Counts accepted applications for grant funding from organizations and municipalities to support their public education and promotion efforts focused on reaching hard -to -count communities about the importance of the 2020 Census and encouraging everyone to complete their census questionnaire. DISCUSSION: Although the City's grant proposal was not accepted in the first round of awards, when additional funding became available, the Foundation made a second round of grants, and in February the City of Fayetteville was awarded $20,000 for census promotion. The Census Bureau's Response Outreach Area Mapper (ROAM) application was developed to make it easier to identify hard -to -survey areas and to provide a socioeconomic and demographic profile of these areas. The application shows that the City's Hard -to -Count (HTC) population is primarily located in west Fayetteville and the U of A campus area—neighborhoods where many University of Arkansas students live in off -campus apartments, and where there is a higher density of low-income and immigrant residents. The estimated low response score in these areas is as high as 32%, which translates to a significant loss of potential federal funding for the very services that help to support this community. The grant will allow the City to step up its education and promotion efforts to these areas, including the production of door -hangers and/or direct-mail pieces to go to targeted neighborhoods, placement of advertising targeted at students and lower-income residents, Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 printing of posters and other collateral materials, and to support the possible hiring of a part-time intern to help manage the campaign and volunteers. BUDGET/STAFF IMPACT: None. There is no match required for the Arkansas Community Foundation Grant. Attachments: City of Fayetteville Arkansas Community Foundation grant proposal. ARKANSAS COUNTS 2020 CENSUS INITIATIVE APPLICATION: "I COUNT" FAYETTEVILLE 1. City of Fayetteville, Arkansas 2. 113 W. Mountain Street, Fayetteville, AR 72701 3. www.fayetteville-ar.gov. Mission: To keep Fayetteville a vibrant and welcoming city that encourages diversity, creativity, and innovation while providing our citizens the opportunity to thrive. 4. Tax ID Number: 71-6018462 5. Mayor: Lioneld Jordan 6. Census Outreach Manager: Susan Norton, Director of Communications a. Member of HTC Community? No b. Phone: 479-575-8330 c. snorton@fayetteville-ar.gov 7. Grant Amount Requested: $20,000 8. We plan on targeting Hard to Count populations within the City of Fayetteville, with particular emphasis on non-English speakers, foreign -born residents, homeless individuals, low-income residents, and residents with limited or no internet access. PART II: Proposal Narrative Organizational Capacity and Mission 1. The City of Fayetteville engages City residents through regular public input meetings centered around specific projects or initiatives. At these public meetings, community members may ask questions and provide feedback, offer concerns, make suggestions. To increase community awareness and engagement, in 2018 the City opened SpeakUp Fayetteville, a civic engagement portal on the web that offers residents opportunities to engage with the City regarding a variety of City initiatives through online surveys, forums, and interactive maps. In 2017, the City of Fayetteville adopted a Welcoming Plan aimed at making the City a more welcoming community for foreign -born residents and new Americans. The plan was designed not only to make living in Fayetteville easier, but to encourage deeper, ongoing engagement with City government. In 2019, the City removed the requirement that applicants for City board and commission seats be registered voters, thus opening numerous opportunities for non -US citizens to participate in the City's government. 2. Fayetteville's "I Count" project will further our City's ongoing mission to be a welcoming, diverse, and inclusive community with opportunities for all. The project will help us to engage foreign -born and other hard -to -count residents by providing the City with the resources needed to make and grow meaningful connections and establish networks within these communities. These will not only help ensure a complete count, but will ultimately help us increase two-way communication, build partnerships, and encourage residents from these demographics to participate in City government. Focus Community 1. The communities the City plans to focus on are often intersectional: English-language learners and foreign -born residents may not understand the process and purpose of the census, and in the current political climate may be distrustful of national government and reluctant to share personal information. Many low-income residents may not have regular access to the internet and may therefore feel unable to access the census questionnaire or may find it too inconvenient to seek out a means of completing the census. Homeless residents may not be reached by traditional efforts because of their lack of a permanent address. 2. The City's department of Community Resources has been working with individuals in low- to moderate -income communities for decades, providing assistance with housing, home repair and code compliance, and transportation, as well as administering Community Development Block Grants. In 2018, the City developed an online "Welcoming Hub," which serves as a one-stop information resource for newcomers to Fayetteville, specifically for the foreign -born. The Hub includes links to educational resources, such as English-language classes, job training, and citizenship preparation. It also provides simple instructions for basic, everyday tasks around the City, such as enrolling children in school, finding childcare, transportation options, city maps, and more. This site also provides information about the census. Outreach Strategies 1. Strategies and Activities Coalition Building Our core plan for the "I Count" campaign is to partner with organizations and institutions across the City who already have connections with HTC communities, and to work with them to find the best ways to raise awareness for their constituents. Planned partners include: Ozark Literacy Council, Canopy of NW Arkansas, Fayetteville Public Schools, Fayetteville Public Library, University of Fayetteville International Student Office, Boys and Girls Club of Fayetteville, and Engage NWA. Public Relations Informational Strategies • Feature census information and links on Fayetteville Welcoming Hub on the City website • Include census information in City press releases, February through May, 2020 • Create Informational videos to post to social media and be shared by partner organizations • Advertising and feature stories with Spanish language newspapers and radio • Arrange an interview on local NPR show, "Ozarks at Large," KUAF • Print and distribute posters to partner organizations and other key locations • Place on -bus advertising for Ozark Transit and University of Arkansas transit systems • Create a direct-mail piece for households in target demographics and create door -hangers for distribution by volunteers • Create computer toppers for public access computers at the public library • Design "I Count" stickers to make available at outreach events • Create display in the lobby of City Hall where residents come to set up water services or pay bill Community Outreach and Get Out the Count Events • Create a paid internship for college student from one of the HTC Communities to help manage the Outreach program, seek out advisors and influencers, and research outreach opportunities • Set up computer open -house events in City Hall and at partner institutions where residents without internet access can come in to fill out the census and ask questions • Attend special events with information and iPads that can be used for census completion on the spot. 2. We will reach an estimated 20,000 through direct mail to households and businesses in the targeted HTC areas of Fayetteville as described on the censushardtocountmaps202O.us website. Through community outreach and events, we hope to reach another estimated 20,000 residents. The City can draw from existing business -license and resident records to compile mailing lists for direct mail. The Community Resources division field staff can assist in identifying target neighborhoods and disseminating posters, door hangers, etc. The Communications staff will deploy the PR campaign. Collaboration and Alignment 1. Fayetteville's "I Count" campaign will include working with representatives from key stakeholder institutions, communities, and partners to form a Fayetteville Complete Count Committee. Meeting monthly or bi-weekly as needed, this committee will devise a strategic plan that will also consider the efforts of the NW Arkansas CCC. 2. The Census Outreach Manager will participate in Arkansas Counts training and technical assistance. 3. The Census Outreach Manager or her representative will join the Arkansas Counts Complete Count Committee. Part III: Organizational Capacity & Budget Information 1. The total operating budget for the City of Fayetteville for 2019 was $168,111,000. 2. Susan Norton, Director of Communications, will serve as the City's Census Outreach Manager. Susan has managed the City's public relations efforts for four years. In addition, Susan serves as staff liaison to the City's Digital Inclusion Plan Task Force, and so is well-informed about community internet needs and resources. She is also a member of the City's Town and Gown committee, which facilitates communication and collaboration between the City and the University of Arkansas. Yolanda Fields, Director of Community Resources, has served the City and the people of Fayetteville for more than 20 years in this capacity. She is highly knowledgeable about the City's low- to moderate -income community and has worked with a number of organizations on a range of civic improvement projects. The Community Development department employs seven code compliance officers and case managers who work directly in the field with individuals and communities. Greg Resz, Geographic Information System (GIS) Coordinator has the technological capacity to identify the specific boundaries of neighborhoods or regions within the City and generate addresses for direct mail efforts within those areas. 3. Budget Income Amount Additional Committed or Pending Resources Arkansas Counts Grant $20,000 Requested City budget allocation $16,741 Total Income $36,741 Expenses Amount Narrative Salaries Paid Intern: $15 / hour x 20 $6,000 Intern, a member of one of the target hrs/wk, January through May demographic, will research and reach out to 2020. community centers and possible partners, and manage the overall project. City staff salary: $11,000 Estimated, based on hourly salaries and Susan Norton, Comm Direct estimated hours per week over 25 weeks, Linda DeBerry, Project Mgr January to May, 2020. Dede Peters, Social Media Greg Resz, GIS Materials Printing and distribution of $8,500 To be sent to targeted neighborhoods within 20,000 direct mail pieces the City of Fayetteville Production of 5,000 "1 Count" $345 To be passed out to residents who complete stickers (2x 1" oval) the census questionnaire at one of the computer centers or events. Production of 5,000 COF $824 These will include information about how to posters get help with completing the census, and will be posted in partner institutions, international groceries, and other community centers for the targeted demographics Production of 10,000 door $1372 Volunteers will help distribute these in areas hangers where census responses are low. They will also serve as informational pieces at outreach events Computer toppers for library $25 Simple cardstock "table tents" with census information and how-to, installed temporarily on each public access computer in the library and at computer centers in City Hall and at partner institutions. Supplies Large canvas for banner: 6 $175 For construction of a large "You Count" yards cotton duck and paint canvas mural that the public will be invited to to make community "You help create at events such as Farmers Count" banner for Festivals Markets, International Festivals, etc. It will help attract traffic to the City's census booth and serve as an attractive photo spot. Travel 0 Volunteer Needs: 10-12 Volunteers will help distribute information volunteers and posters, staff computer access centers, and assist at outreach events Translator support $500 For translation of materials into Spanish (and possibly Arabic or Marshallese) Advertising $8,000 La Prensa Del Noroeste De $5,000 13 weeks print ads in NWA Spanish language Arkansas Springdale newspaper in March through May, plus online ad and Facebook push. La Zeta Radio $3,000 Radio ads in March and April to raise awareness of census and drive traffic to website. Total Expenses $36,741 5 Allied Drive, Suite 51 1 10 Little Rock, AR 72202 501-372-1116 Fax 501-372-1166 888-220-2723 arct org A R K A N S A S community foundation Smart Giving to Improve Communities February 23, 2020 City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 Re: Arkansas Counts Census Funding Dear Mayor Jordan: Congratulations! Arkansas Counts has taken action to support your organization with a grant totaling $20,000 for the period of March 1, 2020 - June 15, 2020. Funding will be provided through our fiscally sponsoring organization, Arkansas Community Foundation ("Community Foundation"). The purpose of this funding is to support your organization's 2020 U.S. Census outreach efforts to ensure hard - to -count individuals in your community participate in the census. Funding for this effort is made possible by the Arkansas Community Foundation, Carl B. and Florence E. King Foundation, Delta Dental Foundation of Arkansas, Endeavor, Ross Foundation, The Beacon Fund, Tyson Foods, Walmart Foundation, Walton Family Foundation, and the Winthrop Rockefeller Foundation. Kara Wilkins, Census Coordinator, will be responsible for the management of this grant. This is a single -year grant that is be disbursed in one installment. A check in the amount of $20,000 is enclosed. Depositing or cashing the check indicates your acceptance of the face amount of the award and that neither the Community Foundation nor any related party will receive goods or services in connection with this grant. For accounting purposes, we ask that you not hold this check but deposit it within ten (10) days. In accepting this grant award, you also agree to comply with the following: 1. Funds will be used for the project as outlined in your submitted proposal. See Appendix A for specific deliverables. 2. All activities related to this grant should be completed and all funds expended by June 15, 2020. 3. A final report must be submitted on or before June 30, 2020. Details are in Appendix B. 4. A grant award acceptance agreement (Appendix A) is enclosed. Please read the grant agreement carefully before signing and returning to the Community Foundation. Arkansas Counts is excited to partner with you in this work. If you have any questions regarding your award, please contact Abby Hughes Holsclaw at abby@arkansasimpact.org. Sincerely, Sarah Kinser Chief Program Officer Enclosures cc: Kara Wilkins, Abby Hughes Holsclaw APPENDIX A ARKANSAS COMMUNITY FOUNDATION GRANT AWARD ACCEPTANCE AGREEMENT Grantee: City of Fayetteville Grant: Arkansas Counts Census 2020 Arkansas Community Foundation is pleased to assist you and your organization in making Arkansas a better place to live, work and raise our families. Your grant is approved for the purpose of completing the following objectives: To enhance 2020 census outreach efforts by partnering with organizations and institutions across the City of Fayetteville who have connections within HTC communities. • Deliverable: Utilize public relations strategies to help to help raise awareness about the Census including featuring census information on the City website, placing census information in City press release, newsletters and other communications outlets. • Deliverable: Create Census informational videos to post to social media and be shared by partner organizations. • Deliverable: Purchase advertising and feature stories with Spanish language newspapers and other local radio outlets, such as the NPR show, "Ozarks at Large" on KUAF. • Deliverable: Print and distribute Census materials such as posters, computer toppers and "I Count" stickers to partner organizations and other key locations. • Deliverable: Place on -bus advertising for Ozark Transit and University of Arkansas transit systems. • Deliverable: Create a Census direct-mail piece and door hangers to reach an estimated 20,000 households in HTC communities. • Deliverable: Set up a census assistance site in City Hall and at partner institutions where residents without internet access can complete the census and ask questions. • Deliverable: Attend special events with information and iPads that can be used for census completion on the spot. In a continuing effort to improve the quality of our grantmaking, we require our grantees to: ✓ Submit a final narrative and budget report. By signing and returning this document, you are agreeing to submit a final report on or before June 30, 2020. Guidelines for the information to be included in each report are included in this packet. (See Appendix B, "Reporting Requirements," enclosed.) ✓ Participate in Arkansas Counts Complete Count Committee meetings. In person and teleconference options are available. A list of currently scheduled meetings is enclosed. (See Appendix D.) ✓ Participate in a check-in technical assistance call with Arkansas Counts staff. This call will be scheduled midway through your grant period. The purpose is to gain an understanding of your organization's Census outreach plans and progress, learn from your successes, offer support and connections and help troubleshoot any issues that may arise. ✓ Agree NOT to use funds for lobbying and voter registration efforts as described in Section 501(c)(3) of the Internal Revenue Code of 1986. Your organization may NOT: ❑ Use any funds from this Grant to intervene in any election, to support or oppose any political party or candidate for public office. ❑ Use funds to carry on, directly or indirectly, a voter registration drive. We recommend that you familiarize yourself with the federal, state, local and foreign rules and regulations applicable to nonprofit organizations, including but not to, (1) lobbying rules under IRS Code and the Lobbying Disclosure Act ("LDA"), (2) Federal Election Commission ("FEC") rules, including those regarding "electioneering" communications, (3) rules governing political activities, (4) ethics rules applicable to interactions with Members of Congress and Executive Branch officials, and (5) any equivalent rules and regulations applicable to activities conducted in any state, local or foreign jurisdiction, and to obtain training as necessary. In addition, we highly encourage your organization to reach out to your local city and county government to raise awareness of the importance of the 2020 census and gain the buy -in and support of local elected officials. This step is not a requirement in order to receive funding but is strongly recommended in order to maximize the effectiveness of your outreach. We have provided a template for a memorandum of understanding your organization could execute with local government to formalize participation and buy -in. (See Appendix D.) ✓ Optional but highly encouraged: Execute Memorandum of Understanding with local city or county government. (See Appendix D.) To signify your agreement and understanding of these requirements, in acceptance of your grant award, please sign this form and return it to Arkansas Community Foundation, 5 Allied Drive, Suite 51110, Little Rock, AR 72202. Signature and Title Date APPENDIX B ARKANSAS COMMUNITY FOUNDATION REPORTING REQUIREMENTS Your grant award is intended to be used during the period March 1, 2020 — June 15, 2020. A final report is due no later than June 30, 2020. The final report consists of two parts: • Narrative report, detailing your progress toward the program's outcomes, and • Budget report, providing an update on actual expenses compared to your original requested budget. Narrative Report Please follow this format in your report. Key Touchpoints for Census Outreach Please indicate the number of each type of contact made by your organization during the grant period. If possible, please keep sign -in sheets, canvassing reports or other records of individuals reached. If necessary, estimates may be used. Note: if your organization did not participate in each kind of outreach, skip those that do not apply. # of Flyers or Printed Materials Distributed # of Households Reached by Telephone # of Households Reached by Text Message # of Households Reached by Email or other Electronic Messaging # of Views, Shares and Engagements of Facebook Posts Related to Census Outreach # of Views, Shares and Engagements of Twitter Posts Related to Census Outreach # of Views, Shares and Engagements of Instagram Posts Related to Census Outreach # of Individuals Reached through Tables at Events or Sidewalk Outreach in the Community # of Individuals who Visited a Kiosk, Wi-fi Hotspot or Computer Access Point to Complete the Census Form # of Households Reached through Door- knocking/In-person Canvassing # of Attendees at Community Presentations/Meetings Related to Census Outreach # of Articles, Stories, Interviews or PSAs Placed through Local Media # Individuals Reached through Other Outreach Strategy (please describe): # Individuals Reached through Other Outreach Strategy (please describe): Describing Your Activities For each of the below outreach strategies your organization used, please describe what you did, when activities occurred, who was involved (i.e., staff, # of volunteers, etc.), and how it went. What were your overall impressions of the effectiveness of this strategy? Would you try it again for the 2030 census? Why or why not? a. Public relations (informational) campaign — examples include outreach to radio, television, social media, associations, civic groups or other outlets and networks who reach Hard to Count populations b. Tables/booths at community events —examples include school events, community and cultural fairs, church events, sporting events, etc. c. Get Out the Count activities — examples include door canvassing to private residences, canvassing to ethnic businesses, direct outreach through churches, etc. d. Kiosks/computer access points — providing computer access with secure WiFi at I locations where Hard to Count communities feel safe and welcome e. Coalition-building/forming local Complete Count Committees with an emphasis on Hard to Count communities f. Other outreach strategies (please describe) 2. Please describe the feedback you received from hard -to -count individuals, neighborhoods and groups in your community. What were their perceptions of the census? What were the most common questions or comments you received? What was their overall awareness of the importance of the census before your contact with them? Were they generally positive, negative, or neutral about the census? 3. What supports did you receive from Arkansas Counts during your outreach process? Were there any resources, trainings, or activities that were particularly useful? Any that were not useful? Any suggestions for support we could provide in 2030? 4. What other partners, funding sources, or endorsements did your organization secure (specifically related to your census outreach)? Please describe who was involved and what their role was. 5. What were the biggest challenges your organization faced in organizing your census outreach efforts? Were you able to overcome them, and if so, how? 6. How have you used this opportunity to build your organization's capacity? Please detail specifics to the degree you are able. Budget Report Please use the following format for your budget report: Grantee: TYPE YOUR ORGANIZATION'S NAME HERE BUDGET CATEGORIES Proposed Census Actual Expenditures Budget Total: APPENDIX C ARKANSAS COMMUNITY FOUNDATION ARKANSAS COUNTS CENSUS GRANTS -REQUIRED MEETINGS AND TOUCHPOINTS Organizations receiving grant funding from Arkansas Counts are expected to attend all Complete Count Committee (CCC) meetings either in-person or remotely. Dates are provided below for reference. All meetings will occur between 12:00pm - 2:00pm CST, and locations will be shared once they are available. • March 6, 2020 — In Person (Little Rock) o Location TBD • April 3, 2020 — Teleconference o Audio: (646) 558-8665 o Meeting ID: 873-066-6691 o Video: https://zoom.usA/8730666691 • May 1, 2020 — In Person o Location TBD • June 5, 2020 — Teleconference o Audio: (646) 558-8665 o Meeting ID: 873-066-6691 o Video: https://zoom.us/j/8730666691 In addition, we require that your organization participate in one technical assistance/check-in call with Arkansas Counts staff at approximately the midpoint of the grant period. This call can be scheduled at the time of your convenience by contacting Abby Hughes Holsclaw at abby@arkansasimpact.org and Kara Wilkins at.kara@arkansasimpact.org. APPENDIX D ARKANSAS COMMUNITY FOUNDATION TEMPLATE—MEMORANDUM OF UNDERSTANDING Note to grantee: we encourage you to reach out to your local city and county government and other local partners to raise awareness of the importance of the 2020 census and gain the buy -in and support of local elected officials. This step is not a requirement in order to receive funding but is strongly recommended in order to maximize the effectiveness of your outreach. This Appendix is a template agreement you can use to formalize the support and buy -in of partners. Census 2020 Outreach Partnership (Insert Name of Project) Memorandum of Agreement Between (Insert name of organization) and (Insert name of city/county/other gov't entity) (Insert name of organization/entity) and (insert name of city) have entered into this memorandum of agreement (MOA) to work together to ensure that hard -to -count residents in the community complete their 2020 census form. This MOA outlines the roles, responsibilities and financial and in-kind contributions of each partner. Roles and Responsibilities Insert name of organization/entity will: • (Insert role or responsibility) • (Insert role or responsibility) • Continue adding roles or responsibilities as needed (Insert name of city/county/other gov't entity) will: • (Insert role or responsibility) • (Insert role or responsibility) • Continue adding roles or responsibilities as needed (Insert name of "other" partner/s) will: • (Insert role or responsibility) • (Insert role or responsibility) • Continue adding roles or responsibilities as needed Financial and In -Kind Contributions (if any) (Insert name of organization/entity) will: • Provide (insert dollar amount) for (insert budget line item) • Provide in-kind support for (insert budget line item) • Continue adding financial or in-kind contributions as needed. (Insert name of city/county/other gov't entity) will: • Provide (insert dollar amount) for (insert budget line item) • Provide in-kind support for (insert budget line item) • Continue adding financial or in-kind contributions as needed. (Insert name of "other' partner/s) will • Provide (insert dollar amount) for (insert budget line item) • Provide in-kind support for (insert budget line item) • Continue adding financial or in-kind contributions as needed. I attest that my organization will fulfill the roles, responsibilities, and contributions as outlined above. Name Title Organization Date Name Title Organization Date APPENDIX E ARKANSAS COMMUNITY FOUNDATION SUPPORT AND OPPORTUNITIES AVAILABLE FOR GRANT RECIPIENTS Key Contacts for Support As an Arkansas Counts grantee partner, we hope to provide your organization everything possible to ensure you can effectively Get Out the Count, especially among hard -to -count populations. We will occasionally share national and statewide learning opportunities, resources, and communication materials. Key individuals available to support you are: Name/Position/Organization Area of Support Email Kara Wilkins, Census Oversees the Arkansas kara@arkansasimpact.org Coordinator, Arkansas Impact Counts initiative and key Philanthropy point of contact for sharing with and learning from the CCC Mierya Reith, Executive Outreach, Organizing, and director@arkansascoalition.org Director, Arkansas United Training sub -committee co- chair Bill Kopsky, Arkansas Public Outreach, Organizing, and bill@arpanel.org Policy Panel Training sub -committee co- chair Brad Cameron, Founder and Communications sub- brad@bbbox.io Chief Storyteller, Big Big Box committee chair and communication technical assistance provider Alison Wright, Arkansas Technology and Data sub- awright@ualr.edu Economic Development committee chair Institute Laura Kellams, Northwest State and Local Ikellams@aradvocates.org Arkansas Director, Arkansas Government sub- Advocates for Children and committee chair Families Abby Hughes Holsclaw, Development and abby@arkansasimpact.org Coordinator, Arkansas Impact Subgrants sub -committee Philanthropy chair Communication Materials We encourage your organization to announce that you have been selected as an Arkansas Counts grantee partner, continue to share why the census matters in Arkansas, and use in- person and digital platforms to Get Out the Count. Please use the materials provided below as a starting point, and creatively develop materials that resonate with your unique community. • Boilerplate language about Arkansas Counts: Arkansas Counts is a statewide, community -led initiative to ensure an accurate and representative 2020 U.S. Census. With leadership from a statewide Complete Count Committee, Arkansas Counts provides training and resources to Get Out the Count. Learn more at www.arcounts.org. • Arkansas Counts logo o English version o Spanish version • Media release template • Social media toolkit • Arkansas Counts one -pager City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 COMMUNICATIONS/MARKETING (055) 2020 Requestor: Bonnie Bolinger BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: City staff recommends the City Council approve a resolution authorizing the Mayor to sign the AR Community Foundation Grant Award Acceptance Agreement accepting the Arkansas Community Foundation grant award for the 2020 Census and approve a budget adjustment. COUNCIL DATE: LEGISTAR FILE ID#: 3/17/2020 2020-0186 2/28/2020 10:49 AM Budget Director TYPE: JOURNAL #: Date D - (City Council) RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: TOTAL Account Number 20,000 20,000 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20191231 Account Name 1010.090.6600-4305.00 - 20,000 32001 RE Commercial Grants 1010.090.6600-5342.00 20,000 - 32001 EX Promotionals -Activities H:\Budget Adjustments\2020_Budget\City Council\03-17-2020\BA 2020-0186 Census Grant 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0189 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 13 WASTEQUIP, INC.: File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF TRASH AND RECYCLING CONTAINERS AND COMPACTOR RELATED PRODUCTS AND SERVICES FROM WASTEQUIP, INC., PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, THROUGH JULY 7, 2021, AND ANY FUTURE RENEWAL PERIODS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of trash and recycling containers and compactor related products and services from Wastequip, Inc., pursuant to a Sourcewell cooperative purchasing contract, through July 7, 2021, and any future renewal periods. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Brian Pugh Submitted By City of Fayetteville Staff Review Form 2020-0189 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/25/2020 RECYCLING/TRASH COLLECTION (750) Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of trash and recycling containers and compactor related products and services from Wastequip, Inc., pursuant to a national intergovernmental purchasing alliance cooperative contract, Sourcewell (formally NJPA) through July 7th, 2021 and any future renewal periods. 5500.750.5010-5227.00 Account Number Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Recycling and Trash Collections Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Project Title $ 166, 500.00 $ 4,786.12 $ 161,713.88 $ 25,211.68 136,502.20 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Susan Norton, Chief of Staff Peter Nierengarten, Sustainability and Resilience Director Jeff Coles, Director of Recycling and Trash Collections FROM: Jason Davis, Operations Supervisor Recycling and Trash DATE: February 26, 2020 SUBJECT: A resolution to approve the purchase of trash and recycling containers and compactor related products and services from Wastequip Inc., pursuant to a national intergovernmental purchasing alliance cooperative contract, Sourcewell (formally NJPA) through July 7tH, 2021 and any future renewal periods. RECOMMENDATION: Staff recommends authorizing purchase from Sourcewell (formally NJPA) contract number #041217-WQI from Wastequip for the purchase of trash and recycling containers and compactor related products through July V1,2021 and as renewed or amended by Sourcewell. BACKGROUND: The City of Fayetteville purchases containers and compactor related products through Wastequip for use in the City's recycling and trash collection program. The standardization of containers and compactor related products allows for better collection and maintenance operations within our collection's programs. DISCUSSION: The contract attached with this request was awarded to Wastequip LLC on July 7t1, 2017 by Sourcewell (formally NJPA), a national cooperative organization. This industry leading cooperative partners with other governmental entities to extend pricing and competition on a national level. Cooperatives enable the City to take advantage competitive pricing we could not likely otherwise be able to obtain. Similar cooperative contracts have been previously approved by City Council (such as Fuel Card, copier purchases, tires, information technology items, and furniture). BUDGET/STAFF IMPACT: This purchase will use the operating budget for container purchases 5500.750.5010-5227.00. Attachments: Sourcewell (formally NJPA) contract #041217-WQI Wastequip quote for self-contained compactor Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 �praM�Nr M+,� FORM E CONTRACT ACCEPTANCE AND AWARD 44 j�A. �laiiwi 1uir+i Puw'ets Alliance (Top portion of this form will be completed by NJPA if the vendor Is awarded a contract, The vendor should complete the vendor authorized signatures as part of the PEP response.j NJPA Contract #: 041217-WQI Proposer's full legal name: Wastequip, LLC Based on NJPA's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, jyo agree to provide products andservices contained your proposal • # Rmeetall of # # conditions forth i amend # #. s # # # # • • # # # The effective state of the Contract will be July 7, 2017 and will expire on July 7, 2021 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year at NJPA's discretion. NJPA Authorized Signatures: AND TUBE NJPA FXECUTIVE DIRECTOR/CEO SIGNATURE Awarded on July 6, 2017 Vendor Authorized Signatures: Jeremy Schwartz l:S NANIE PRINILD Ok 1YI'FD! Chad Coauette (NAME PRINTED OR TYPED) NJPA Contract ## 041217-WQI The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments. Vendor Name Wastequip, LLC Authorized Signatory's Title CFO VENDOR 11 -IRE Steve Klueg Executed on July 8 , 201-7 1 _,/ NJPA Contract # 041217-WQI Form C EXCEPTIONS TO PROPOSAL, TERMS, CONDITIONS ;fit AND SOLUTIONS REQUEST Company Name: Wasteguip, LLC Any exceptions to the terms, conditions, specifications, or proposal forms contained in this RFP must be noted in writing and included with the Proposer's response. The Proposer acknowledges that the exceptions listed may or may not be accepted by NJPA or included in the final contract. NJPA will make reasonable efforts to accommodate the listed exceptions and may clarify the exceptions in the appropriate section below. 9M Contract Award RFP'#041217 FORM D '`nFormal Offering of Proposal t' (To be completed only by the Proposer) !SOLID WASTE AND RECYCLING COLLECTION AND TRANSPORT EQUIPMENT WITH RELATED EQUIPMENT, SUPPLIES, AND ACCESSORIES ! In compliance with the Request for Proposal (RFP) for :SOLID WASTE AND RECYCLING COLLECTION AND TRANSPORT EQUIPMENT WITH RELATED EQUIPMENT, SUPPLIES, AND ACCESSORIES, the undersigned warrants that the Proposer has examined this RFP and, being familiar with all of the instructions, terms and conditions, general and technical specifications, sales and service expectations, and any special terms, agrees to furnish the defined products and related services in full compliance with all terms and conditions of this RFP, any applicable amendments of this RFP, and all Proposer's response documentation. The Proposer further understands that it accepts the full responsibility as the sole source of solutions proposed in this RFP response and that the Proposer accepts responsibility for any subcontractors used to fulfill this proposal. Company Name: Wastequip, LLC Date: 04-10-2017 Company Address: (Corporate Location) 6525 Morrison Blvd., Suite 300 City: Charlotte State: NC Zip: Contact Person: Steve Authorized Signature: _ Title: CFO 37 28211 or typed) FORM E CONTRACT ACCEPTANCE AND AWARD (Top portion of this form will be completed by NJPA if the vendor Is awarded a contract. The vendor should complete the vendor authorized signatures as part of the RFP response.) NJPA Contract #: 041217-WQI Proposer's full legal name: Wastequip, LLC Based on NJPA's evaluation of your proposal, you have been awarded a contract. As an awarded vendor, you agree to provide the products and services contained in your proposal and to meet all of the terms and conditions set forth in this RFP, In any amendments to this RFP, and In any exceptions that are accepted by NJPA. The effective dote of the Contract will be July 7, 2017 and will expire on July 7, 2021 (no later than the later of four years from the expiration date of the currently awarded contract or four years from the date that the NJPA Chief Procurement Officer awards the Contract). This Contract may be extended for a fifth year a1 NJPA's discretion. NJPA Authorized Signatures: Jeremy Schwartz NJ DI CTOR O OOPERAT s TS (NAME PRINIED OR IYPEDI AND PE ' TURE Chad Coaueite NJFA EXECUTIVE DIR I-TOR/CEO SIGNATllRE 1NAME PRINTED OR TYPED) Awarded on July 6, 2017 NJPA Contract # 041217-WQI Vendor Authorized Signatures: The Vendor hereby accepts this Contract award, including all accepted exceptions and amendments. Vendor Name Wastequip, LLC Authorized Signatory's Title CFO Steve Klueg VENDOR AUTH BRED SIGN.4TIIRE INAME PRINI ELI OR IYPEDI Executed on July 8 201-7 L,1 NJPA Contract If 041217-WQI Farm F � ;:; \i PROPOSER ASSURANCE OF COMPLIANCE OJPA •••/ Proposal Affidavit Signature Page PROPOSER'S AFFIDAVIT The undersigned, authorized representative of the entity submitting the foregoing proposal (the "Proposer"), swears that the following statements are true to the best of his or her knowledge. 1. The Proposer is submitting its proposal under its true and correct name, the Proposer has been properly originated and legally exists in good standing in its state of residence, the Proposer possesses, or will possess before delivering any products and related services, all applicable licenses necessary for such delivery to NJPA members agencies. The undersigned affirms that he or she is authorized to act on behalf of, and to legally bind the Proposer to the terms in this Contract. 2. The Proposer, or any person representing the Proposer, has not directly or indirectly entered into any agreement or arrangement with any other vendor or supplier, any official or employee of NJPA, or any person, firm, or corporation under contract with NJPA, in an effort to influence the pricing, terms, or conditions relating to this RFP in any way that adversely affects the free and open competition for a Contract award under this RFP. 3. The Proposer has examined and understands the terms, conditions, scope, contract opportunity, specifications request, and other documents in this solicitation and affirms that any and all exceptions have been noted in writing and have been included with the Proposer's RFP response. 4. The Proposer will, if awarded a Contract, provide to NJPA Members the /products and services in accordance with the terms, conditions, and scope of this RFP, with the Proposer -offered specifications, and with the other documents in this solicitation. 5. The Proposer agrees to deliver products and services through valid contracts, purchase orders, or means that are acceptable to NJPA Members. Unless otherwise agreed to, the Proposer must provide only new and fust -quality products and related services to NJPA Members under an awarded Contract. 6. The Proposer will comply with all applicable provisions of federal, state, and local laws, regulations, rales, and orders. 7. The Proposer understands that NJPA will reject RFP proposals that are marked "confidential" (or "nonpublic," etc.), either substantially or in their entirety. Under Minnesota Statute §13.591, Subd. 4, all proposals are considered nonpublic data until the evaluation is complete and a Contract is awarded. At that point, proposals generally become public data. Minnesota Statute §13.37 permits only certain narrowly defined data to be considered a "trade secret," and thus nonpublic data under Minnesota's Data Practices Act. 8. The Proposer understands that it is the Proposer's duty to protect information that it considers nonpublic, and it agrees to defend and indemnify NJPA for reasonable measures that NJPA takes to uphold such a data designation. [The rest of this page has been left intentionally blank. Signature page below] 39 By signing below, Proposer is acknowledging that he or she has read, understands, and agrees to comply with the terms and conditions specified above. Company Name: Wastequip, LLC Address: (Corporate Location) 6525 Morrison Blvd., Suite 300 City/State/Zip: Charlotte, NC 28211 Telephone Number: 704-366-7140 E-mail Address: Authorized Signature: Authorized Name (printed): Steve Title: CFO Date: 04-10-2017 Notarized LINDSAY ANNE HOWARD Notary Public Mecklenburg County North Carolina My Commission Expires Apr 6, 2021 Subscribed and sworn to before me this Ft `n day of 1 2011 p Notary Public in and for the County of "C(MM State of ) M b My commission expires_ Signature: EX V07k WASTEQUW PROPOSER QUESTIONNAIRE Payment Turns, Warranty, Products and SecdaA Pricing and Delivery, and Industry-SpeciOc Questions V x.11 Proposer Name: Wasrmum_uc Qualigrmebe comple.d by. MNDs%JAnkAAI3'XConlntt5oec'ds; Payment Termsand 0, ... Aa dart Wastequip Response 1) Wluuseyourprymmuemm(es., not 10, mp30)? Net 30 Days, lfcradit hes been established 2) DoyoupmVidelaswgoffibumand Opdom. Yes. Certain Wastequip divisions offer thlm party leasing available through company approved leasing companies in addition to customer preferred leasing companies. amoodly Nose option, that schools and govermnendl .fill. may nem m use in Omer to make certain acquisifiom?. 3) Briefly Assemblies your proposed Omer process. Please Our genenlaudlne companywide for order processing Is, Include enough delall to support your ability to Mod 1. Wanequip prepares prepeml documents based on product selection by NAPA Member quenay etla An NIPA. For sampl, intlkafe whether 2. IPA Awarded Contract logo quote Is provided to the NAPA member utilizing our Sele6ome.am CRM visa. War dealer network 6 included in your spume and 3, Upon quote acceptance, the NAPA Member Noses a Wrinen Purchase OrdertoWalequlp. wMhereac clesm(ofeomeolhereft will pmew A. Inpuned elearadedly Into the Wartequlp Al Omer entry patem. Na NAPA Msanb,m' purchased more S. full neetlng/Oraphler competesthe design end mppaning deep calculations and prepares production drawings. Controlled copies of the production drawings are Issued In accordance with Englnmdng's drawing and document central system to Purchasing Frampton, Planning and (uallry Assurance. 6. NAPA Member will review and signed approval drawings and order acknowledgement. ).Ona signed Omer acknowledgement Is reaNed, Omer Is released for production. g. Wartequlp logfi la learn contacts NAPA Member to schedule delivery 9.Order la dinleered to NAPA Member 10. NAPA Member Is laymen d 4) DoWu=VtdtsPc dpromremmtandpaytnent All DbISlons of Wastequip accept Mader(um, VISA and American Express credit cards and purchasing cards, at no additional cost to NAPA Members. Process? After. is there any addifioml mst N NAPA Members forming Nis proces? WarodeN Wastequip Response 5) Describe in derail your mannfactu.r warranty Please see attached dift Ion spedficwamntystatements labeled: Wastequip Response -Form P05-Wamantles program, Including conditions and mamimna6 to Wartequlp's Warranty polices are comprehensive, efficient and customerfriendty. WastequipspedfcdivislonseN rspedficw manties. Below am summarized wamnties. qualify, chin s prosomme, and overall s.came You 1. yAWI Container Products: 12 months from date of shipment from the Wartequlp designated shipping point. particulate layout response a mpyofyour 2. Technical Products: 255HD,265%, 5C1 and SC2-3 years structural, 2years pans, lyear labor; all dates from date of shipmentfrom the Wartequlp designated shipping panda, but at a.ininumplemealmamwerthe paint following goadmi .265%P.265%PHT, and 2651? -5 years R.Ru.I, 2years parts,lyear tubo, all dates from date of shipment from the Wastequip designated shipping point • 365%SEE-3 years structural, 3 years pan, l year labor, all dates from date of shipment From the Wastequlp designated shipping point • All Other Self-Comalned Models -3 years structural, l year parts and labor, all dates are from date of shipment from Wastequip designated shipping point • For the flat 3 months, Wastequlp will provide normal operating adjustments for pressure settings, limit switches, timers, relays or fuses 3. Mobile Products: Roll -off hold main frame weldment against failure, as the result of corrasion, for the life ofthe bola fame when mounted on original d mode specific hydraulics (2) years and other products (1) year. 4. Tater Products: Residential Carts: 12 year standard warranty an on bodies, plus a 10 year standard warranty on all other can components. This warranty enneds all other can manuhmumes standard warranties on the market. Pro Products: 2 year standard warranty an can bodies. CartlikersoReralyearwarranry. ❑ DoWurwamnfiammallproduc6,pm Steel Products: Please see attached Westequlp Response - Form P05- Wemntles for full details. req Io1o1V Technical PAodu is Yes, epedflc product., path and labor am covered, Please see attached Watlequlp Response - Form P 05- Warranties FBI details. Mobile Pmdocp; Please ase attached Wartequlp Response - Form P 05 -Minimal. for full details. Ticar Pmductrs yak untln product wenainlascover publucts and ppb but not abler. Please see coached Wadequlp Response - Form Poe-Wamnnesarfull detail& I] DO your warainier Mom usage rarlcdons I Please sea attached Wadequlp Response - Farm PO5- Warranties for Nil details. or other li.idione that adversely aDbp No,however, all equipment under warranty mud be used in accordance with the owner's manual or guidelines to include preventative maintenance, if required. Wartequlp wamnties shall not apply to any mid, which has been subjectio comerms? Innovative, misapplication,negligence, alteration or accident. Wastequip Response - Form P V* WASTEQUIV 0 Doymrwemnbemvathtepgbcgf Pleae see attached Wagequlp Response - Farm POS Warranties for full details. tccaledsN bevel time and miloop to perform Tedmlcal Products: Yes. Wagequlp will reimburse our service providers for that,1.e,,l lime cur mita.. Incurred when perfoming warramy sonioe. ..my repairs? Tater Products: Tiger only relates the wamntled Item orcomponent/art uapan for part replacement (replace felled wheel with.wheel, failed lid with a lid, felled body withbad, eta) 0 Are Nest any geographic replace of Ne No, Wagequip has service providers located in all 50 states to perform any required warranty repairs.however, Tiger only replaces the wartarded item orcomponsnt/part as a part for part replacement Implies failed wheel with a wheel. United States for which youermot provide a filled lid with a lid, failed bodywitha body,mc.). Replacing product parts are simple and Bary actions, with most requiring only 3 minutes crime for repairs, thus not equiring waranty repalrseMess. For largefiees a roll carts Owned by wtifred emotional to lerNm wamnryr pairs? munidpalhles, Toter offers a Full Service Cart Maintenance Program that a included in our pelting rection ofthls RFP. How will NIPAMembom to Nee regions be provided service for warms yMnO ❑ WHIM covvwamnty.mk fmkms Yes, Wagequlp will cover warranty serum for Items made by other manufacturersthat are sold with our manufactured equipment Origlnai equipment manufactured warrant, will apply and any service needed will be monitored with DEM. trade by ighq mnnuhqueen Net am part effused propmel, or arc these wemnHa We. typically ,now an to the origvel equipment manu9cwr f ❑ WbotaroyeurpmpoeadeadungtanErobm Wagequlp Exchange and Return Policy per Brand Division: pmpaor and policies? 1. Steel Container Products: None- nes returns or exchanges. 2. Technical Products: Returned saleable standard companion products area, ed by Wagequlp for credit Is subject W a 25%maddeking charge. All transportation charges For rntumed merchandise mug be PREPAID by the shipper. If any portion of the goads delivered to Buyer are defective or are otherwise not in accordance with contract specifications, Wagequip shall have the right in Its distention either to replace such defective goods rota refund the loved of the purchase priceapplicable thered. No goods shall be mumed w Wagequlp wbhout Wagequip's wrMen consent. In no event shall Wagequip be liable far the m4 of processin& log profits, injury to goodwill or any other special Incidental or marequantlal damages. 3. Mobile Brand Produeto CANCELLATION: Orders cannot be terminated, cancelled or method after acceptance a Buyers order by Seller, except with the express written consent of an executive officer of Seller. Where Seller toners to a enervation or other withdrawal of an after far Products, Buyer shall pay Seller, In Sellers discretion, reamnabia cancellation charges (in amount not lessthan 15% of a cancelled order). A partial cancellation may subject the entire invoice to price revision where the ptice was based upon the quantity ordered. Orders for mangier or medal Items maybe cancelled only as provided herein and upon the agreement of Buyer to make payment for work already performed and materials used plus an amount to compenate seller for loss of profits. 6. Tiger backs all products with its return and mrtnall polity. A Return Authorbe lon Number mug be obtained from Toter Container Service (Phone -800-024-0622 or 704-872,8172, and Fax -]00,3]8-0]36) within flee (5) days of receipt of goads and before merchandise may be returned for credit. Returns mus be completed within ggy(60) date of invoice date. All transportation charges for returned merchandise mug be PREPAID by the shipper. Retumedsaleable merchandise accepted byToterfor credit Is subje ,to a 15%,wracking charge. If any portion of the goods ddivered to the Buyer are defective orare otherwise not In accordance with contact spetlR®tions, Tigershall have the right In W discretion either to replace such defective goads arta refund the portion Of the purchase price applicable thereto. No goods shall be returned to Tiger without Tatars written consent. Carte with cusum markings cannot be returned. In no event shall Toter be liable for the cog of processin& log prefix, injury to goodwill or any other special notarial or consequential damages. 6) Dwbagod,emkemnbegopdomfedeiMos Tobe Produda: For large fleets f roll torts owned by municipalities, Tater offers a Full Sendee Cad Maintenance Program that is Included In our pricing section of this RFP. included In your Drd, w.l Ende.D�.AWaste ui Res ons. A MMs i Nve Fee Q P p ?) Provide a pineral negative description of the Wasequlps is orpnleed under three dimna operating divisions. Wagequlp Is offering MPP Members products from thea divisions ranging from the tells truck to OEM afterearket pens. muipmenbproducts and related servkes you an Mobile Dlvlelon: Woetwulp's Mobile Dlvlgan's products are engineered to withstand the punishment of hauling wage, raerd.bles,and srap. The eivisian Induces bended products such as Galbreath*migs, container handlers, and trepan; oRging In yourpropabl. Mountain Tons" and Plan da" brping systems. Pbrtlq DMslon: The Imnit totes brand b at the head of W.O quip's Plava Drilling. With a wide range of products Including stationary waste contained, plogle dumpters/ranine e, tilt tracks, and can lifters, the brand Is most known for "The World's Toughest Cads"-twowvheeled cods used prle adly for automated mrbtlde wage, recycling, and continue collection. Steel Division: Wagequip's Steai Division manufactures wide range of bondoad, rollroff, and oar -load contained, swell as selffsumping hopped for all tWe%of wage and recyding. The division else makes specialty mntalnen For handling sludge, grease, and other tough wage, along with dewatering, vacuum, and Intermodal mntalnen. This Division also manufactures Wagequlp•-branded compactors and In lugdai belars. These powerful products withstand the demands W both mfin mndal and Industrial ... 8) Desc 3e your Peking motlel (c.&. ime-item Wagequlp is offering the below division speckle pricing models. Each price guide will include a of options available as upgrades to the base pricing for that specificpradud line. All products will be ldentHwd by model numbers. discounts or preaker-emmory dkcouae). Provide Wanequip Steel Protlugr- ❑ne Rare pricing model derailed pricing dints(i elud'mg standard or But pricing Wagequip Technical Products- Perces off catalog pricing model and Ne NIPA discounted price) on all ofihe items that Galbreath Mobile Products- Percent AT catalog pricing model You want NIPA to consider as part ofWur RFP Tater Regdentlal Products- Dene Item placing model deposit. Provide a SKU for inch item in your proposal. Tater Pro Products -Percent off catalog pd de, motlel (Kap in mind thot reasomble price and It tract edjushnm6 even Ed made durbrg the Tom ofte awarded For pricing please see attachments labeled: C...L Sm the body oftbe RFP cad the Price and WagequP ce Form A DB Response- Steel Container PaGuide Product Change Penang Form Be more detail) Peke Guide Wagequlp- Farm A D.B Revenge. -Mobil Wagequip-Farm A OR Response -Mobile adde Guide Pr Wagequip- Form A Guide Response -Toter RhaPro dentialPrim Do Wagequlp - Farm AQB Response -TOR. Pro Ptlm Guide Guide 9) Pkaet gmntify the dkcmnt mngepdem%d in Nb Wnnequip Is offarng the below division specific pricing discount ranges. we . Fa aampla indicate tall Ne Frahm le your Wagequip Steel Products - Special National Pricing nepome ramamb IS a 50% percent discount Item the Wainscot, Technical Products -2D%off Catalog MSRP or War published let Galbreath Mobile Products 20% off Cablog Tater Residential Products- Speclol National Peons Tater Pro Protium- 20ok off Catalog Wastequip Response - Form P V'WASTEQUW 10 The pricing Opened mthl propecessits _..did mea Not Applicable due Propenes typimul, olRn tem bblvWuel munlcipelhy, university, or �. the same as Not Applicable We Proposer rypio , offers w OPO,. coopenriveposourcancnt ogeeiwtham, or to _a. began then fd incept as othmwla contractually obllgated the Proposer"inlly Opera Ito OPO, murder ive Proeurenm orgoniogme, in mt. d. other than Not Applicable What We Protester typically offers(plwse 11) Dwql say goanthty an vwbme discounts m debate Waiting, olp may offer dand. of, Of the baa pyla for large prof., when pwas hill, giving the cunome, the benign of ma king larger purchess% and pemMIng Wassail its the opportunity to be flexible In win contain musclans as mquired.We program. that ynU offer, believe that It will be to both Wanequlp's and the Membafudvamage lar this comunto allow flexibility with (.,a, quantity discreall. As such, we do at fail it is In either of our best Interests to mt prices be large prof., but rather offer discounted pricing bawd aside details ofemh such projM. Relevant details could include the quantity of each product she needed, delivery dates, and arvlas lndutled. our Toter division is also able to stanart minuet svallable in cities with Insufficient capital ponlble byosted, In arranging hird party financing without fee nor correlation. 12) Propow a method oFficWw[Wit"wermed",adual Westmont is offering the fallowing sourced good solutions: r elated services, which may be refered to as"open 1. Nonstandard ert¢mal.,,ions or open market hems- Washouts will offer these items to NIPA Members on a Supply Duote mals. Wanequlp or Washouts approved dealer will provide NAPA member with dune for all Items not listed on merttt"items or"nonsmndand opfiom". For aampl, NIPA contract. These hems will not include the 1.5% proposed administrative fee. you may mppyauch hands, -at cmfbr"at Cost PWsa 1, Non4andard Waslaqulp steel Camalneds)antl options will be suhded at Pd. on Request(P.D.R.)Been. new Items manufactured by Wasnumb, will include the 1.5% proposed admliisrathre fee described In Wasequtp's response to perdessaW'dr you may supply a quote for decd Such Form Pquenled 18. regdeo, 13) Identifyany total cot cfacquulllon cob that. 1. Inatallailon: Cost of insallaibn, as required, shall be paid by the end use Due to the msamlaed nature of our bu,Ines, math customers project nstallation is unique, and therefore, quoted individually. Unique Installation, may beluds, = Included in the pricing submitted with your and are net limited to requirements such asasmmbly and distribution of containers to and users, RFID Unlined Inventory and camader management Miami, interim song. of comminen, addltl... I labor far nanemn prefenncn, antl man. camped. This mat Includes all additional changes that Thi tett will not include the 1.5% Administration Fee. ere est directly identified as &eight or ahipping chvnges, 2. Awembly and Delivery'. (Tater Division Onto) Special needs for Assembly and Distribution related prolaeto will be "Price on Request` due to the unique needs of municipalities for each project at hand. the site, or 'gaging Ona", If prnlded Far ample, 14, cons for It.. like lmwlltiO,M Up, by Tatar, will be 'Peas on Request also due to the unique needs of each project, In addiction to wide price variables for loallon. Ort UPON for Radidentbl Collection Vehicles an be installed with 'Price on Roues'. can Utters forToter Pro maMatary Out., or inid.l dapecdoa Identify arty product, will be quoted and lMdled With elites on Request" due to the unique dead,of duals prafeen. thea ronswlll gat Include the l.5%Admininnive Fee. pamm that impose such mots and Used ralaibmhiP ed 3. Times; -Leal. State and Fedanl Sales or Use Lxes In enyeppllable ferry cast, customs dutim, Iadeund tons are not Included in aur proposed pricing model. If rmubetl, them Item, will be added at time of dude. Also, Deadline the Protea er. GST/PST/HST whoa en net Included In our propmed pricing Madel, and aro net paid by Wanequlp. If required to be paid by Wanequlp, then the Member will be resolved ro solutions Wanequlp for these tae, 4. Dlndlan members may require pricing to be provided In Onadim Dollen/Dnanry (GD). Mile our priding Is listed In United Sign DOIIars/Dpm s, (USD), wean certainly able to provide the CAD equivalent pricing band an our USD NFPA price Ile and Foreign Evchangm rates ham Bank of Canada resources. 14) If delivery or sNppin, is an addition.] at to Wanequlp has laxations throughout he U.S. and Canada, which allows us to wive our conomerbaw on a loollevel while delivering economist ofscale net porable with smaller manufacture¢ Wth over 24 manufacturing faitie, We PUPA Moment, describe w dttdd the complete Wanequlp can Indiand shlpproductfrom around thecound,taaid in reducing freight cow. WanegUlphasegensive impart/export IXperience and an expansive logistics group avallablem assistNAPAMembers. Wasequlplsableto ahipping and delivery program. Involve outside loglsic companies to participate In shipping by freight hauler/common cantle, subcontracted off-loadin& assembly, installation and distribution as required bythe hhPA Member needs and demands. Wanequlp wlll evaluate each orders a unique opportunity and wnsiderthe NIDA Members order volume and locatio,. 1. Freight Con of sdipping/delivery shall be paid bythe End Use, Dlculatlons ahhe freight/delivery charges will be based on prevailing rates at thetlme of quote and induced on quote as a separate line Item. This can will not include the 1.5% Administrative Fee. 15) Specifically davibe lbaa.Mppm, and dagvery Wntoqulp has the ability to serve U.S. Terrltarin,Alaska, Honest, Canada and ether off sham locations with all of our produtts. We find that the different In our wrvba Involves Doan Freight, different Used ona monlnen(diifereni pmgama for Abolw. Handed. Canada, m any oiohs. <.Melner atunnthlathan coomel owsit Sam track loads), end as do do achmulet far hlpmants, The Shipments may vary duo to restricted gavage to them out lying Permitin"Itaddu whose path of shipment may Imedia egwme wagesnd degree,, other weathereelied Issues. We fled that these summers am more than swam of the laws& Surrounding their &hipmenw, and they are man sampling of thew differences far ten ensu. w..'eoanern.uraimr Wastequip Response - Form P NFAW WASTED 16) Dao3e any unique distribution super delivery 1.Steel/T-miol Products: Wastequip is able to ship And containers fram 17 get l mamumctudng fadlltles. Com pactlon equipment n be shipped from)manufaautlng/flnishl,bdifties ensuring Wastequip is able to provide the most methods or options parent in yarpropal economicsI freight rates to ourrunomers. 2.Teter Produm: Tater offers the lnduAr(s beg and man unique delivery option, Fully Factory Assembled or-Readyto Rolf. Member agencies on forget about missing pans, lack of available labor to assemble ons, and other normal assembly related Issues. Because Tater cam man when fully assembled, neat Backs d6 fully assembled ons high make the work of Public Works and Solid Wage Managers easier and more predictable. For member agencies who want to pay less freight per can, our gan lard shipment of ons'2/3d's Assembled" means that the only assembly Is anaching the wheels. Then the con savings of Negebllity kids In as up to three (3) times as many fully assembled Toter ans will fit on a city delivery truck as with any other brand (none are Negable). 17) Please eponffsllyclescdbe airy self -audit groom or w annulp millm, the SWoforce.som CBM aygem to crestenaunis, mate and enter proles opportunities, verity mntaer Information and produn quality and profebbn lquotes. Our CBM eyenem follows opportunities from motion to Imyrem that you plan b employ to verify, campllannd closure. SalnFnm.mm allows Wastequip to Input NAPA Member Information that flows onto approved Wonesulp/NIPA logo common. 9yselecting the Wamequlp/NJPA lop when creating the oppoMunitV Immediate mtmutlon is mMto the whhyourppoaai Comma with NJPA. This process NJPA compo[[point of contact, notlfldnp them of a new quote opportunity for NIDA. Every quote emoted is cavlovnd and rent though a 3 to 5 channel approval promo once approved, the qumn le sent throup the CTM system to the includes ensuring chat NJPA Mcmb ret obtain the proper requening Men Member. After which, the evening tracks the Aetna of the opportunity and provides ongoing updates It Information had been changed. priohtg, that the Verde, Mo. 11 sake under the Reports are currently automatically@enented and forwarded to the NIDA antnn point afternoon every Tuesday meaning. At quarter end, a reknhed report is premed lining all NAPA opportunities. Opportunities aro Intend on the Conban each quarter. and that the Vrndor remW the Stage" basis (Suppliers, Pipeline, Universal, Commit. Ponding OE. Closed Won and<Ined ban). Information pertaining to all "Claud Wen" opportunities an then uploaded to the NIDA provided Sales RepoAingsptmdtheet for quanarly AM properadmmistrObefabNJPA. embalming. 18)IdwflfyepropesWadminisna vefadbtyouwm Wanequip is proposing a 1.5%adminlgmtwe fee that is calculated and included in the contract dollar amount for produces lined in our price guides. Please note that height, installation and other 'Total [ort of acquisition"costs will not pay On NJPA for hipbones, mango&and promoting includethisfee. the NJPA Contract as the event that you arc awarded a Can. TTBfeeurypiallycalalgedase percentage of Vender's sale under the Contract or as a per-unit fee; it its vent a 4m -item addition to Ne Member's cost ofgaods. (See RFP Section 6.29 and following £ar damage.) gndmbv.soetlOe Condom (Ananbr of Wastequip Response qun0ons, IF a queotinn data not apply to the sohu ll In your proposal, gets aN/A" and ardpdab why the question does not apply.) For tarbnolo vndom: 19) Cleedy uplain how your mmperry mllwb, to., Not Applicable. Wastequlp is bidding as an equlpment/produa vendor Wanequlp does however offer technology solutlomthat are described In detail In Form A., Coal 211 and nae the asromer dab that is pthmd through normal business pnmk:ca. In your view, who own rale dna: your compuny or your custoben'l What rights (ifmy) do you propose that your customers have ro ray dab mal by your proposed solutions? 20)Deseribehowdoyovpmtasdnmthetyouobbiv Not Applicable. Wastequlp is bidding as an equipment/product vendor. Wagequip does however offer technology selmions that are described in detail In Form A, Quegem 28 or mate for you customers? Who has access to trot dam, and for what purposes? 21)DmwurpmductorphVormencounpeinemasnd Not Applicable. Wastequlp is bidding as an equipment/product vendor. Wastequlp does however offer technology rolumons that are described In detail In Form A., Question 28 pardcipadon In naysliryland diversion pmWsms? Wastequip Response - Form P I WASTEQUIP`q 22) If you are offerwg web -based products or Not Appliabb. Wastequip is bidding as an equipment/product vand., Wanequlp does however offer technology solutions that are described In retail In Form A, Question 28 services, ere they avnilablC through a mutable application cat mobile devices? Ill are fhry compaEble with both ROS, Android, and other operating systems? Are thry broadly and easily available? For Wastequip Response 23) What specific market segments does your tympany Wanectim is the leading manufacturer of produces used to serve we waste industry. We serve alarge number of markets, including wane and mgclin& scrap hauling and prate eir,l, municipalities,governmental, and public works, material Raney Whet portion ofyour overall orwome is handlln& connruceion and demalitlon, agriculture, lawn and garden,grocery, restaurants and Food advice, indunnal/manuhctudng document management, medial, environmental service&energy/oll and gas, convenlenwnotes, multl- derived from the governmental Bud educational location retailers, malls, stadiums and airports,.mmenlai offla, and education. aectnn? 24) Eapbin in dme0 why, and how your manufacturing 1 At Wutequlp everything begins with"u/sty" from the equipment Recommendation to manufacturn&ddMer, Inftallatlon and operation. Our woumen' and employeessafety minas Orsi. pmt®6 superior m that of your component. & Quality central is pan of each phase In the manufacturing process s wall as compliance with all OSHA and ANSI guidelines. Our Galbreath division utilizes nume.us proms commis which allow superior production to our competllon, Including use of Bxmrm, lip, and documentation which now repaablllty and ,ternm dlcadon of proportion, as well as a developed quality control process (both Internal and supplier controlled) which allow us maximum control ever the Input, to the process, ensuring the output product Is built to the high tat level of quality. 3. Trime. an melding Pmnsy Rotatloal Moldln& I, the games. of Nal. for named plastic parts that aro subjected to hauear abase and must or hit in yervin. You have man such pans without knowing they an mtationsily molded, Including kayaks, highway Impact barters, public playground equipment and chemical Storage tanks. Our mea free molding process and our min, MOPE, create done that will bounce bad under the ngareef municipal alllamated miladion. Injection molding with less flexible NOPE min and high molded In nresom causes highly detailed pans with a much higher bmbga to In automated collection. According to the refiner of MOPE main used to manufacture Fear.ntinum this resin has Elongation at Yj ld and Environmental Sunni, Crick Inform. IESCRI tan penalty arethlny time, (3000%) hlgharthan them of HOPE. Thb 6 the anguesedng lin that tramps role hype. 4. We Stand behind all of our equipment with Industry lading wamntleeand have technical support personnel evollable to answer any equipment operation quenlom. 25) Explain in desag by and how your value -ridded 1. Galbreath - An experienced work force bongs unpsrsReled craftsmanship and build knowledge which has supported the Galbreath brand's high regard for ever 70 wom. Adonomially, large capital Investments In the latest technology ensure batteries appease you From your comps iters add why that the production of parts,assemblies, and veeldments are all done to the highest level ofquality Finally, our customer service group and dealer network feature unparalleled support after the sale, withthe goal of making our anomer base fid"ould be considered valuable to NJPA and its having fans of the Galbreath product line. embers. 2. Turner -Torer's Value Added Attributes translate into operational con savings for NIPA member agendes that fall under the current business term "Lowen Trial Cost of Ownership." Additionally, since member agencies also serve the public and the publics elected officlals, Toter's Value Added Attrinmen also slanillcandyimprom the allAmponant CUSTOMER SATISFACTION. Finally, Tater arts are the Sustainable Purchasing choice for member agencies desiring to unwme fewer resources when providing cantata residents. Member agencies look to Lowen Total Cost of Ownership, Customer Servl., and 5unainablllh, 26) Doyou menuhmrc ell the prmlurte oRcrd in ypm steel Products: For containers we purchase Ills, carton, paint, chains, hinge rads deals and manuhduropsmmble Into the flnished equipment. prop.M? lfnok pleoael6l oil Productsfleten TerhnlcalPndude For compaction equlpmentwa pumhmeappreve Rompenenta Such so ARAAH, whys. hose,, cyllndan,ateofl.I panels, domes hotel, Proved. pugm...as u.n, all tlpMpuge, nlcM1m bindan, RM1alns, lin port ripe, a..W slog, third pA, or eubnnuecla, daub, paint and hydraulic oil. The components am assembled or Installed Into the Finished product during manufacturing. GClbmth Products: GPlb.ath..arca, or dead pup tholan: SP2A, SABA, APMond APSA, Toter Products Toter manufactures all products being bid with the following ax.ptlom: & Nave 2 ellen Mchen Collation and 13 Gallon Manuel Goa le Bins These products aro backed by the manufacturers mandaN warranty. 2, Tater Can Uffen are Tomer d ragas manufactured for Teter by Appalachian Marlene. Tater backs the warnMy on all Toter Can Uffers, 3. Toter p.vldm a fully brog.rod RFID Were elution and sources fully Integrated and proven RFID systems for an management and service verlfl.tlon from *event vendors, Including Son.l systems. These venders provide data nonlife and nponingvla web sonde, hardware Installation, scheme tralnln& and ongoing system support and upgrade. Third pony Inuegraled wlouons an supponetl and backed by their respective warranties 27) Do your mamsfacmr'mg propsds quality far any No particular licenses or applications are required to be held In our Industry;however, Wanequip has implemented QUALITY ASSURANCE PROGRAM built on the same structure as ISO, ncognis>i compliance standards or certifications(c.&, 1. Wanequlp's Quality Assurance Program is applicable to the manufacturer of FEL container, Rolloff containers, and compaction equipment. The major emphasis of this quality program is to prmlde quality management systems that ISO)? had, 1.d.il. ensure1. Equipment Is designed, manufactured, and tested to an adequate level Of quality 2. Appropriate level of verification is Implemented to asses the effectiveness of the quality assurance pgn 2. Our Toter facilities are committeders, ed to providing contaiproduces and sellas that mea errwanceed the needs, expectations, and requirements of our customers. This is achieved through team work, the commitment by each employee to arrive to meet Customer Needs, Business Objectives and the proms of continuous Improvement. Below are examples allay Processes that are Implemented throughout Toter to build peat products. 1. Document& Record Contul 2. Quality Control a. Mahrlal lnspenions It. Internal Product Quality c. Final Innovations J. Manufacturing Control Plans 3. Comettly, Action Plans 4. Preventative Action Plans 5. Non-Confarming Product Plan t,.1 Wastequip Response - Form P r.�V WASTEMW 28) Dceriba>omappm¢h w wadies{ wbh new Welkl.ip will use olllol Ihird, athodolory formntrad roll pun to new castemers. We believe It Is a clear, npoml, loakal, and independent way of golthingsdump Walequlp wllla,hle.1.11,11 In new malty roll out and mmraa w+vennumpI, mlieam.I. onrob fnpmolg oilthea a understanding by following the below praaMbed metMds. mlling out pwr pntlncWeyulpmml for lF 1. Waslmulp will begin each rollout by educated aWwlw oto what the specific needs of the NIPA members are. on, teams Will ask questions and research the products and services the NIPA Member desires. c.alapoing uctbeh mmlharkera, ]. Wastre ly will develaP OM Communicate a Plan of avian as to what product the NIPA Member needs.This quote or statement of work wlll describe In detail all Inflects at the products nd aMca Wastmulp will protide. 3, Washaulp will clarify the mlalon to our team by Gaining all team mambare on what the NIPA Member needs are and how these needs are to be followed out to ensure proper and on time program completion. 4. With, Wastpulp will manitarand follow upon the roll out by renewing the milestones Involved with completion of the omlact. We will solicit NIPA Members Input to enter lnformallon an how the prolan wont and lfinychshms or tmprowmnnl need to be made or addressed. Applicable to the Galbreath dl call, Yes, Galbreath is able to agree and compll Ml Cnnfimt Il¢Iher of not you are bnlh able Ino slid agrm to comply With art applicable `EPA Emission SmminNe far Heavy-Dmy Hi4Lway Engines and W hiclatmnlimi in lips folwwing link: tIDybPlm.araMatda.hav W ulw WdWlc'. mdogFJdL'mlllt W wmmm�m la1-1 Wastequip Response - Form P DocuSign Envelope ID: 1E403FE3-4C3D-4FC8-BEEF-AD4EF6lE4BC2 AMENDMENT TO NJPA Contract # 041217-WQI This AMENDMENT ("Amendment") to the Contract # 041217-WQI ("Agreement") is effective on the date hereof, by and between National Joint Powers Alliances ("NJPA") and Wastequip, LLC. ("Vendor"). WHEREAS, Vendor was awarded an NJPA Contract for Solid Waste and Recycling Collection and Transport Equipment with Related Equipment with Related Equipment, Supplies, and Accessories effective July 7, 2017, until July 7, 2021, relating to the provision of services by Vendor to NJPA and its Members; WHEREAS, both parties agree that certain terms within the contract shall be updated and amended; and WHEREAS, Vendor and NJPA desire to amend the Agreement only to the extent as hereunder provided. NOW, THEREFORE, in consideration of the mutual covenants and agreements described in this Amendment, the parties hereby agree as follows: Form P: Payment Terms, Warranty, Products and Services, Pricing and Delivery, and Industry -Specific Questions — Pricing, Delivery, Audits, and Administrative Fee, Question #9 in the Vendor's Response to the above-mentioned Request for Proposal, the following portion of the response shall he amended as follows to reflect changes and detailed clarification in the pricing discount ranges 1 percentage discounts: Wastequip is offering the below division specific pricing discount ranges: • Wastequip Steel Products Steel Price Guide pricing is listed as New Special National Pricing. • Wastequip Technical Products — Technical Products Price Guide pricing is listed as List Price. Wastequip is offering a 2% up to 20% off Catalog List Price. • Galbreath Mobile Products — Mobile Products Price Guide pricing is listed as List Price. Wastequip is offering a 2% up to 20% off Catalog List Price. • Toter Residential Products — Toter Residential Price Guide pricing is listed as New Special National Pricing. • Toter Pro Products — Toter Pro Price Guide pricing is listed as Net NJPA Price. DocuSign Envelope ID: 1E403FE3-4C3D-4FC8-l3E6F-AD4EF61E413C2 2. Except as amended by this Amendment, the Agreement shall remain in full force and effect. IN WITNESS WHEREOF, the parties have executed this Agreement as of the date hereof. National Joint Power Wastequip, LLC DocuSigned by: x r t� Authorized Signature — Signed 'Ai? fiWfff&S gnature Signed By Chad Coauette Name — Printed Title Executive Director 1 CEO Date / Appro nrFoand Contentx NJPA Legal Department E Larry Harvey Name — Printed Title vice President - Finance, steel Date Tan -31-2018 Page 2 of 2 V'7' WASTEQUIP Sell To: Self -Contained Precision Series 265XP Model includes a 10HP Tri -volt Contact Name Andrew Cook Bill To Name City of Fayetteville AR Bill To 1560 S Happy Hollow Rd Fayetteville, AR 72701-7257 USA Email acook@fayetteville-ar.gov Phone (479) 444-3466 Mobile (479) 601-2736 Quote Information Salesperson Steve Hurtt Salesperson Email shurtt@wasteguip.com Salesperson Phone (469) 853-7729 5712 Lower 3rd Street, Alexandria, LA, 71302 WQ-10142334 Ship To Name City of Fayetteville AR Ship To 1560 S Happy Hollow Rd Fayetteville, AR 72701-7257 USA Created Date 2/10/2020 Expiration Date 3/11/2020 Quote Number WQ-10142334 Please Reference Quote Number on all Purchase Orders Payment Terms Net 30 Days if credit has been established Shipping Terms FOB Origin Subtotal Self -Contained Precision Series 265XP Model includes a 10HP Tri -volt Shipping $1,090.00 Tax $2,239.76 LEFT HAND T.E.F.C. motor, UL/CUL Listed, 6' remote power unit with weather cover, 265XP-35-F FAYETTEVILLE NEMA 4 Rated Control Panel, Controls in Panel Face, Precision guided 1.00 $17,065.00 $17,065.00 RED ram, Full Gasketed Door, A.N.S.I Z.245.2 Compliant, WASTEC rated and 5 230/3 year structural warranty. Auto start option with magnetic interlock set on number of times (1-3) door CO254 is opened / closed, includes audible and visible startup alarm, full container 1.00 $1,176.67 $1,176.67 light, maintained stop and auto shutdown upon cycle completion CO403 Oil heater - thermostatically controlled, 10 - 60 gallon reservoir 1.00 $525.70 $525.70 CO102 80% full - Advance warning light 1.00 $297.99 $297.99 Compactor Factory Options - Controls on remote pendant in lieu of mounting in panel 1.00 $197.51 $197.51 - CO122 face on 15' cord CO201-10S Container Options Guide rails - 10' standard - with stops 1.00 $465.30 $465.30 CO204 Hopper / Doghouse - Doghouse fully enclosed, single door, frame & 1.00 $1,328.95 $1,328.95 locking hasp CO912 Quick Disconnects - both sides, includes harting connector 1.00 $187.46 $187.46 VAF-SC-1 Guardian Control System 1.00 $0.00 $0.00 VAF-SC-2 (AMS) Automatic Maintenance Scheduler 1.00 $0.00 $0.00 VAF-SC-3 100% Full Light 1.00 $0.00 $0.00 VAF-SC-4 Multicycle Timer - factory set for 2 cycles 1.00 $0.00 $0.00 VAF-SC-5 Low Temperature Oil 1.00 $0.00 $0.00 VAF-SC-6 Warranty: 5 Years Structural, 2 Years Parts and 1 Year Labor 1.00 $0.00 $0.00 Surcharge 1.00 $637.34 $637.34 Payment Terms Net 30 Days if credit has been established Shipping Terms FOB Origin Subtotal $21,881.92 Shipping $1,090.00 Tax $2,239.76 5712 Lower 3rd Street, Alexandria, LA, 71302 WASTEQUIP WQ-10142334 Grand Total $25,211.68 Additional Information Additional Terms Our Quote is a good faith estimate, based on our understanding of your needs. Subject to our acceptance, your Order is an offer to purchase our Products and services in accordance with the Wastequip Terms & Conditions of Sale ("WQ T&C") located at: https://www.wasteguip.com/terms-conditions-of-sale, as of the date set forth in Section 1(b) of the WQ T&C, which are made a part of this Quote. These WQ T&Cs may be updated from time to time and are available by hard copy upon request. Additional Pricing is based on your anticipated Order prior to the expiration of this Quote, including product specifications, quantities Information and timing. Any differences to your Order may result in different pricing, freight or other costs. Due to volatility in petrochemical, steel and related Product material markets, actual prices and freight, are subject to change. We reserve the right, by providing notice to you at any time before beginning Product manufacturing, to increase the price of the Product(s) to reflect any increase in the cost to us which is due to any factor beyond our control (such as, without limitation, any increase in the costs of labor, materials, or other costs of manufacture or supply). Unless otherwise stated, materials and container sizes indicated on sales literature, invoices, price lists, quotations and delivery tickets are nominal sizes and representations — actual volume, Products and materials are subject to manufacturing and commercial variation and Wastequip's practices, and may vary from nominal sizes and materials. All prices are in US dollars; this Quote may not include all applicable taxes, brokerage fees or duties. If customer is not tax exempt, final tax calculations are subject to change. Signatures Accepted By: Company Name: Date: Purchase Order: Please Reference Quote Number on all Purchase Orders City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0195 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 14 FRIENDS OF YRCC DONATION: File Type: Resolution A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $24,273.00 REPRESENTING A DONATION FROM FRIENDS OF YRCC TO FUND SUMMER AND FALL PROGRAMS OFFERED AT THE YVONNE RICHARDSON COMMUNITY CENTER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $24,273.00 recognizing a donation from Friends of YRCC to fund the summer and fall programs offered at the Yvonne Richardson Community Center. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby expresses its sincere appreciation to Friends of YRCC for the donation. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Tiffany Hoover/ Tenisha Gist Submitted By City of Fayetteville Staff Review Form 2019-0195 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/25/2020 PARKS & RECREATION (520) Submitted Date Division / Department Action Recommendation: Request for approval of a Budget Adjustment in the amount of $24,273 recognizing and allocating donation revenue from Friends of YRCC to be used for the summer and fall programs offered at the Yvonne Richardson Community Center in 2020. V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Budget Impact: 1010.520.5280-5342.00 General Account Number Fund 33051.1001 YRCC Donations Project Number Project Title Budgeted Item? Yes Current Budget $ 11,672.00 Funds Obligated $ 155.00 Current Balance $ 11,517.00 Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 24,273.00 Remaining Budget V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council CITY COUNCIL MEMO THRU: Connie Edmonston, Parks & Recreation Director Lee Farmer, Recreation Superintendent Tiffany Hoover, Assistant Recreation Superintendent FROM: Tenisha Gist, YRCC Director DATE: February 25, 2020 SUBJECT: Request for approval of a Budget Adjustment in the amount of $24,273 recognizing and allocating donation revenue from Friends of YRCC to be used for the summer and fall programs offered at the Yvonne Richardson Community Center in 2020. RECOMMENDATION: Parks and Recreation staff recommends approval of a Budget Adjustment in the amount of $24,273 recognizing and allocating donation revenue from Friends of YRCC to be used for the Summer Fun4Kids/Teens Camp, Homeschool PE, and Kids Nite programs offered at the Yvonne Richardson Community Center (YRCC). BACKGROUND: The YRCC mission is to shape today's youth for tomorrow's challenges by providing recreational, educational, and social opportunities. Friends of YRCC is a non-profit focused on supporting this mission by raising funds which allow the YRCC to offer inexpensive and/or free programming that aims to serve extremely low/very low-income families. This donation is to cover expenses for youth to participate in the Summer Fun4Kids/Teens Camp, Kid Crops, and fall semester activities such as Homeschool P.E., Kids Nite, and Holiday Bingo. DISCUSSION: Friends of YRCC continues to offer funding support to the YRCC programs, allowing for participation to take place at little to no cost to families of the community. BUDGET/STAFF IMPACT: Recognize YRCC Donations in the amount of $24,273 for 2020 programming offered at YRCC. Attachments: Staff Review Form (FOYRCC Donation) Budget Adjustment Form YRCC Program Brochure Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 YRCC MISSION YRCC is committed to shaping today's youth for tomorrow's challenges via educational, recreational, & social opportunities. A r0%*!f - A � 44W j FACT LITY RENTALS YRCC is available & affordable for public party rentals, team practices, etc. Visit us at www.friendsofyrcc.org for pricing! n Conl 6 F Wirectoorr: Tenisha Gist Program Coordinator: Bryttni Hardin Recreation Program Assistant: Erin Lowrey HOURS OF OPERATION Monday -Friday: 10 a.m. - 7 p.m. Saturday: 10 a.m. - 2 p.m. Summer Hours: 9:30 a.m. - 5:30 p.m. Closed on all National Holidays R C C&* YOUR CGESSIBL,F., TORDABLE' SOURCE CONNECT - INCLUSION DIVERSITY OUTLET EDUCATION OUTREACH EXPLORE PLAY EXPOSURE RESOURCE YOUTH PROGRAMS S F4 K -S F4T X- FACTO R Physical enrichment r" — CAMP class designed to ensure 8 themed one week that home-school youth summer camp full of receive training in health ' activities & trips fitness alongside their designed for studies. Classes occur Kindergarten -8th grade. r during the school year. K0 CROPS �� Gardening program that gives youth hands-on experience & an opportunity to share the fruits of their labor '. �%1 NKUS � N 11 E to the community! ^; k Our FREE after-school program offers educational & cultural enrichment, meals, clubs, & field trips for students 00 ages Kindergarten-6th cl grade. � F PRESCHOOL P LAYT M E VOLUNTEER OR DONATE YRCC hosts youth ages YRCC could not offer low/no cost programming 2-4 & their caregivers without•m our donors, sponsors,for FREE fun with our volunteers.' • • to imagination playground! EASTER Each spring, YRCC hosts a FREE Easter egg hunt with 1000+ eggs, fun activities & a lunch! B NGO During the fall, YRCC hosts a FREE bingo event for families seeking a hot meal & an opportunity to win prizes! FOOD RECOVERY YRCC collaborates with local agencies to distribute recovered food such as produce & pre-packaged meals. EEBAF� oking for a of exercisertunity tod, you haveight place! City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 PARKS &RECREATION (520) 2020 Requestor: Alan Bearden BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Request to recognize and allocate donation revenues received from Friends of YRCC to be used for various summer and fall programs at Yvonne Richardson Community Center in 2020. COUNCIL DATE: LEGISTAR FILE ID#: 3/17/2020 2019-0195 2/27/2020 10:13 AM Budget Director Date TYPE: JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 24,273 24,273 v.20191231 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.520.5280-5342.00 24,273 - 33051 1001 EX Promotionals -Activities 1010.520.5280-4809.00 - 24,273 33051 1001 RE Donations H:\Budget Adjustments\2020_Budget\City Council\03-17-2020\2020-0195 YRCC Donation 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0182 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: A. 15 ARKANSAS OCCUPATIONAL HEALTH CLINIC: A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH AN OPTION TO RENEW FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS WITH ARKANSAS OCCUPATIONAL HEALTH CLINIC IN AN AMOUNT NOT TO EXCEED $80,000.00 FOR PHYSICAL EXAMS AND HEALTH SCREENINGS FOR FIRE DEPARTMENT EMPLOYEES AT A COST OF $364.00 TO $775.00 PER EXAM BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a one year contract with an option to renew for up to four additional one year terms with Arkansas Occupational Health Clinic in an amount not to exceed $80,000.00 for comprehensive physical exams and health screenings for Fire Department employees that meet the National Fire Protection Association standards at a cost of $364.00 to $775.00 per exam. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Brad Hardin Submitted By City of Fayetteville Staff Review Form 2020-0182 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/24/2020 FIRE (300) Submitted Date Division / Department Action Recommendation: Staff requests the Mayor's signature on the attached one-year agreement with Arkansas Occupational Health Clinic, with the option to renew for four consecutive one-year terms, for the Fire Department Physical Exams and Screenings. Original Contract Number: Comments: Budget Impact: 1010.300.3020-5314.00 General Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 88,200.00 Funds Obligated $ - Current Balance 88,200.00 Does item have a cost? Yes Item Cost $ 80,000.00 Budget Adjustment Attached? NA Budget Adjustment Remaining Budget $ 8,200.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council FROM: Brad Hardin, Fire Chief DATE: February 24, 2020 CITY COUNCIL MEMO SUBJECT: Request the Mayor's signature on the attached one-year agreement with Arkansas Occupational Health Clinic with the option to renew for four consecutive one-year terms RECOMMENDATION: Staff requests the Mayor's signature on the attached one-year agreement with Arkansas Occupational Health Clinic, with the option to renew for four consecutive one-year terms, for the Fire Department Physical Exams and Screenings. BACKGROUND: National Fire Protection Association (NFPA) has standards that are required for a comprehensive occupational medical program for fire departments. NFPA 1582-10 Chapter 6 contains details of the comprehensive medical exam for fire department emergency responders. Per NFPA, the medical evaluation shall include medical history, examination, and any laboratory tests required to detect physical or medical condition(s) that could adversely affect his/her ability to safely perform the essential job tasks outlined in NFPA 5.1.1. This also meets the city's requirements for wellness screenings for employees. Medical Services are exempt from state law and do not require bidding. BUDGET/STAFF IMPACT: Funds for the exams and screenings are budgeted in the Fire Budget and Work Program Attachments: Contract Agreement Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Gary L. Moftt, U.D Konstantin V Beresmev, ASD., MPH J.Daniel Nicholas P.A. Amanda Bell, ANP Dalana Rice, APRN ARKANSAS OCCUPATIONAL HEALTH CLINIC Mailing Address: P.O. Box 1065, Lowell AR 72745 Clinic Location: 4001 Wagon Wheel, Springdale AR 72762 Telephone: 479-725-3000 Fax: 479-725-3098 Corporate Physical Exams/Health Screenings Contract Arkansas Occupational Health Clinic (AOHC) agrees to provide physical exams and health screenings as it is available for approximately It 9 employees of City of Favetteville Fire Die iartment (herein known its the cQi-_npn�L Services xnay be rendered at AOHC or onsite at the company. The company agrees to pay up to but not to exceed amount of $80,000. Physical Exams and Health Screenings will include but are not limited to firefighter physicals, metabolic panels, lipid panels, urinalysis, assay of cadmium, assay of lead. assay of memUry, TSH, complete CBC, audiogram, EKG and interpretation, ultrasound of predetermined organs and glands, and spirometry and may also include, calcium heart scoring, immunization injections or titers as needed. The forms are counted, and the company invoiced according to the total number of employees exam]ned/screened. Exams/Screening: will vary per employee based upon their job assignments. Minimum charge amount is $364.00 per physical, up to a maximum amount of $775.00 per physical, depending on actual test items required per physical. Payment is due within 30 days of the date on the invoice. This contract is effective for one year with four consecutive one-year renewal options. AOHC shall indemnify, defend and hold the company harmless from all fines, costs, penalties, liabilities and claims of every kind arising out of the negligent or intentional acts or omissions of AOHC, its agents, or employees. AOHC shall maintain all insurance coverages, including but not limited to professional liability insurance, which may be necessary to fulfill its indemnity obligations to the company. Upon request, AOHC will provide evidence of such insurance coverage to the company. This indemnity obligation and corresponding insurance requirements shall survive the expiration of this agreement or the provision of services hereunder. V02/21/2020 At lC E epreaenta0 Date - Administrator Title — - - Companv Representative Date Title City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0197 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: A. 16 CASCO INDUSTRIES: File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF PROTECTIVE BUNKER GEAR FOR THE FIRE DEPARTMENT ON AN AS -NEEDED BASIS FROM CASCO INDUSTRIES THROUGH DECEMBER 31, 2021, PURSUANT TO A REGIONAL COOPERATIVE BID PROCESS THROUGH THE CITY OF SPRINGDALE WHEREAS, the City of Springdale has coordinated a regional competitive bidding process for the purchase of personal protective clothing for firefighters by Fayetteville, Springdale, Bentonville, Siloam Springs, and other fire departments located in Washington, Benton, Carroll, and Madison County. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of protective bunker gear for the Fire Department on an as -needed basis from Casco Industries through December 31, 2021, pursuant to a regional cooperative bid process through the City of Springdale, for the unit prices set forth in the bid documents attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Brad Hardin Submitted By City of Fayetteville Staff Review Form 2020-0197 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/27/2020 FIRE (300) Submitted Date Division / Department Action Recommendation: A resolution to award a regional bid for structural firefighting personal protective clothing (coats and pants), coordinated on behalf of the Springdale Fire Department, for use by Fayetteville, Springdale, Bentonville, Siloam Springs and other fire departments located in Washington, Benton, Carroll, and Madison counties on an as -needed basis to Casco Industries through December 31, 2021. Varies Account Number Varies Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Varies Fund Varies Project Title $ V20130321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLIE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council FROM: Brad Hardin, Fire Chief DATE: February 27, 2020 CITY COUNCIL MEMO SUBJECT: A resolution to award a regional bid, coordinated on behalf of the Springdale Fire Department, for use by Fayetteville, Springdale, Bentonville, Siloam Springs and other fire departments located in Washington, Benton, Carroll, and Madison counties on an as -needed basis to Casco Industries through December 31, 2021. RECOMMENDATION: A resolution to award a regional bid for structural firefighting personal protective clothing (coats and pants), coordinated on behalf of the Springdale Fire Department, for use by Fayetteville, Springdale, Bentonville, Siloam Springs and other fire departments located in Washington, Benton, Carroll, and Madison counties on an as -needed basis to Casco Industries through December 31, 2021. BACKGROUND: Bunker gear (Structural firefighting personal protective clothing) consists of the protective clothing worn by firefighters to shield them from heat and abrasive debris during fire suppression and emergency response activities. DISCUSSION: If approved by Council, this will allow the Fire Department to purchase protective bunker gear on an as -needed basis from Casco Industries through December 31, 2021. BUDGET/STAFF IMPACT: Purchase as needed as funds are available Attachments: Regional Bid Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 INVITATION FOR COMPETITIVE SEALED BIDS SCOPE: The scope of this Invitation to Bid is to provide firm contract pricing for Structural Firefighting Blood Borne Resistant Personal Protective Clothing (Coats and Pants) to be purchased by the agencies listed below and to provide for a clear annual cost increase program of the stated items ordered for a contract period of three (3) years beginning on January 1, 2019 and ending on December 31, 2021. BID ITEMS: Structural Firefighting Personal Protective Clothing (Coats and Pants) as further specified later in this document. Bid pricing must include individual fire department personnel sizin for custom fit of the stated coats and pants to be performed in house at the local fire st ns of the purchasing agencies by factory trained dealer representative, N E PTIONS. Item Description ` Unit Price Structural Firefighting Personal Protective Coat witvpring ptions $ Structural Firefighting Personal Protective Pants Structural Firefighting Personal Protective Structural Firefighting Personal Structural Firefighting Personal Structural Firefighting P Structural Firefi b gdale Options $ ✓i yetteville Options $ with Fayetteville Options $ with Bentonville Options Pants with Bentonville Options Coat with Siloam Spr. Options Structural FirefiftUOROINIftnal Protective Pants with Siloam Spr. Options $ City patch and USA fIWg on left and right sleeve of coat. One patch shall be attached to each side as determined by city. Patches shall be of NFPA compliant construction. Pricing shall include one patch for each sleeve of one (1) coat. $ The bid unit price must cover all of the materials and operations necessary for the production of items as specified including delivery (FOB Destination, freight paid). Sales tax is not to be included in the bid unit price. Applicable Arkansas sales tax laws (state and local) will apply to this bid, but will not be considered in award of the bid. 1. The entire cost of preparing and providing responses to this bid invitation shall be borne by the bidder. 2. All bidders must be authorized dealers to sell and service the products specified. PURCHASING AGENCIES: Fayetteville, Arkansas Fire Department; Springdale, Arkansas Fire Department; Bentonville, Arkansas Fire Department; Siloam Springs, Arkansas Fire Department; Other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas CONTACT PERSON and TELEPHONE: Springdale Fire Captain David Kissinger, Cell: 479-283-7297, Office: 479-751-4510 BID OPENING LOCATION: City of Springdale Administration Building located at 201 Spring Street, Springdale, Arkansas in room 236. BID OPENING DATE AND TIME: Wednesday, December 19, 2018 at 2:00 pm Central Daylight BID SUBMISSION: *40 Bids may be mailed, shipped via common carrier, d delivered to City of Springdale, City Clerk's Office located at 201 S tr t, Springdale, Arkansas 72764 until 2:00 p.m. Wednesday, Decembe 1 , Bids must be submitted on this form, with ch nts as appropriate, on or before the date and time specified for bid openin i rm is not used, the bid may be rejected. The bid must be typed or printed n nd igned in ink. Unsigned bids will be disqualified. The person signin ould show title or authority to bind his/her firm in this contract. Bid prices m r i firm for consideration and acceptance for thirty days from the bid opening t BIDS MAY NOABEOPERLY EACED BIDS WILL BE ACCEPTED FOR THE ABOVE STATED PUR A NCIES ONLY UNTIL THE DATE AND TIME SPECIFIED ABOVE AT THD LOCATION. THE BID ENVELOPE MUST BE SEALED AND SHOULD MARKED WITH "PROTECTIVE CLOTHING BID" AND THE BIDDER'AND RETURN ADDRESS. BID/CONTRACT RULES and PERIOD: Bid prices are firm for the life of the contract with the following price escalation rules. The contract is for a three (3) year term beginning on January 1, 2019 and ending on December 31, 2021. Bid contract is for firm pricing on a calendar year (January to December) basis. The initial bid price will be fixed for the period from January 1, 2019 until December 31, 2019. Price increases will be allowed based on the Consumer Price Index for each preceding calendar year for purchases ordered in 2020 and 2021. A contract award will be issued to the successful bidder. The contract results in a binding obligation without further action by either party. This award does not authorize shipment. Shipment is only authorized after the authorized purchasing agency provides 2 confirmation to the successful bidder in accordance with each purchasing agencies purchasing procedures. ESTIMATED QUANTITIES: The purchasing agencies anticipate combined purchase quantities of fifty (50) units each (Coats and Pants) per calendar year during the contract period. Actual order quantities may be more or less than the estimated quantity. Quantities stated are estimates only, and are not guaranteed. ANTICIPATION TO AWARD BID/CONTRACT: This Invitation for Bid will be awarded to the lowest responsive, responsible bidder that meets all specifications and requirements stated herein for the life of the contract. The purchasing agencies anticipate award of the contract within t' y_ 30) days following bid opening. STANDARD TERMS AND CONDITIONS: ACCEPTANCE AND REJECTION: The purchasing agencies reserve the right to accept or reject all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best serve the interest of the agencies. BRAND NAME REFERENCES: Bids on brands of like nature and quality will be considered. Bids must show the manufacturer, brand or trade name, and other descriptions, and should include the manufacturer's illustrations and complete descriptions of the product offered. The purchasing agencies reserve the right to determine whether offered brands are equivalent and meet the standards of the items specified, and the purchasing agencies may require the bidder to supply additional descriptive material. DEFAULT: All du ed will be subject to inspection and acceptance of the p 1 p p purchasing agen er ivery. Back orders, default in promised delivery, or failure to meet specifications thorize the purchasing agency to cancel the contract. INVOICING: An itemized invoice addressed to the purchasing agency reflecting the agency's individual purchase confirmation, item description, quantity, unit price, and total price including applicable sales tax is required. Payment to the vendor by the purchasing agency will be made within 30 days following delivery, acceptance and invoicing in accordance with these specifications. DELIVERY (FOB DESTINATION, FREIGHT PAID): Delivery is required within forty-five (45) calendar days after receipt of order. "Calendar days" shall be defined as Monday through Sunday of each week inclusive of all official Federal holidays. All transportation expenses for delivery of the finished product will be the responsibility of the contractor. Extended (Alternate) delivery days may be considered when in the best interest of the purchasing agencies. If delivery guaranty of forty-five (45) days cannot be met by the bidder, the bidder must state the number of days required to place the product in the ordering agencies designated location. Failure to state the delivery days obligates the bidder to complete delivery within forty-five (45) calendar days after receipt of order. If the bidder desires to submit an alternate delivery period, the bidder shall insert the number of working days required by the bidder for the delivery of stated product in the blank below. ALTERNATE DELIVERY: working days after receipt of order for delivery to designated location. DELIVERY LOCATIONS: Fayetteville, Arkansas Fire Dep%rt nt; Springdale, Arkansas Fire Depa MWOF Bentonville, Arkansas Fir ; Siloam Springs, Arkansas De rtment; Other fire departments withi#AEnton, roll, Madison, and Washington Counties, Arka a LIQUIDATED DAMAGES OR PENALTY: All products furnished will be subject to ins do nd acceptance after delivery. Failure to meet specifications constitutes bre tract and liquidated damages may be imposed by the purchasing agent . Liquidated damages imposed asing agency against the bidder for failure to meet the agreed upon deli h e will be one percent (1 %) of the invoice amount of the applicable order foe day beyond the specified delivery time. The bidder shall be rel' o I s due to causes beyond their control such as acts of God, national a rg s es, or fire. The bidder must notify in writing, on a timely basis, the purch ag cy of such developments stating reason, justification and extent of delay. MANUFACTURER AUTHORIZED REPAIR CENTER: Bidders must provide valid proof of the availability of a factory approved repair/refurbishment center for the timely repair and refurbishment of damaged and or worn products purchased pursuant to this contract. Bidder must provide written guaranty of working days required (barring severe or otherwise unusual circumstances) to complete repair or refurbishment of product. REPAIR/REFURBISHMENT TIME: Bidder guaranties they will repair or refurbish products purchased under this contract in 15 working days after receipt of order including return delivery to the purchasing agency. 91 DETAILED ITEM SPECIFICATIONS: The minimum requirements of this specification are as defined by NFPA 1971, Standard on Protective Ensemble for Structural Fire Fighting, 2018 Edition (hereinafter referred to as NFPA 1971, except in the absence of comment on a particular point, industry standard practice shall be presumed to prevail. Workmanship and material shall be first quality throughout. All exceptions to specifications must be clearly identified within the bid. In the absence of comment to a specific point, the bidder is required to furnish a wholly compliant garment. Blanket exception(s) are not allowed. Does your bid comply with all aspects of this section? Yes No The bidder must certify that the products proposed in this bid meet or exceed all requirements of NFPA 1971. The manufacturer must also list and label this product with Underwriters Laboratories Inc. (UL) or Safety Equipment Institute (SEI), as third party certification as prescribed in NFPA 1971. All certification testing a test preconditioning must have been performed by an ISO 17025 -certified laboratory. OVEI or a UL Authorized Client Test Data Program laboratory may fulfill thilre ire t. Labels shall be permanently and integrally printed onto m rial that meet the requirements for labels of NFPA 1971. The produc all be rly labeled to fully identify the material content of all three layers: out II, moisture barrier and thermal liner. Each separable layer shall be labeled with FA -style DANGER label in an obvious location. &4w%l Does your bid comply with all a Yes No Pattern tailoring to custom -fit indiTi u dep rtment members is mandatory. Individual personnel sizing shall be perfor and every item ordered. Sizing must be performed by a factory traine e ent specialist taking actual measurements of the firefighter. Sizing mea en all be taken at the local purchasing agency's location under a schedul purchasing agenc er. sizing allowed. IF all aspects of this section? eed upon between the successful bidder and the such as Small -Medium -Large -Extra Large will be Does your bid corn Yes No In order to insure that every member of the department can safely perform to the maximum of their ability without extra bulk and without restriction, Coats and Pants shall be available in all sizes and dimensions as follows: Pants: Gender: Gender specific Men's and Women's patterns Waist: Even sizes Inseam: Even sizes Coats: Gender: Gender specific Men's and Women's patterns will be available. Chest: Even sizes Back Length: Men's 29", 32", 35", 40" Women's 26", 29" Body Shape: Men's: Straight and Tapered Note: The straight cut offers more fullness at the hips (i.e. jacket sweep) and is recommended when an IH Ready trouser is being specified. Women's: Straight Sleeve: 1" increments Coats and Pants available in only one standard shape will not be acceptable. Does your bid comply with all aspects of this section? Yes No All linings, including thermal linings and moisture barriers, shall b ilor-graded to fit within the overall garment composite of all layers without causing ing or binding when the garment is worn. Does your bid comply with all aspects of this section? All thread used in seams shall be Nomex® of min Does your bid comply with all aspects of this All moisture barrier seams shall be tal 1971 Liquid Penetration Resistance I Does your bid comply with all No Jex size T-70. eZRi,V, Yes No �d tmeet all requirements of the NFPA section? Yes No All pockets shall be reinf c iT"xtra layer of NFPA-certified outer shell, moisture barrier, or other N ie ein orcement material. The exact location of the reinforcements all a ied at the time of order by the purchasing agency. All pockets shall ha a to drain water and shall have means of closure. All pocket closures shall be m either with hook and loop fastener tape a minimum of 1.5 inches wide, with a flap, or wi h snaps. The specific placement of the closure system shall be declared at the time of order. 3 -Dimensional pocketing shall feature the same construction details as the coats and pants. Does your bid comply with all aspects of this section? Yes No All garment stress points shall be reinforced, rivets are not acceptable. Does your bid comply with all aspects of this section? Yes No Reinforcements shall be provided at cuffs and pockets and shall meet the requirements of NFPA 1971. 2 THERMAL PROTECTIVE PERFORMANCE All thermal liner or thermal enhancing materials used in the garments shall meet the following criteria after a 500° Fahrenheit oven test: 1) Material shall remain intact and flexible 2) No portion of the material shall crack, crumble or flake Does your bid comply with all aspects of this section? Yes No The assembled garment, consisting of an outer shell, moisture barrier and thermal liner, shall exhibit a TPP (Thermal Protective Performance) rating of nottss than 35. Does your bid comply with all aspects of this section? The following standards in their active versions on theTtion for bid shall form a part of this specification to the extent specified herein. ��Q ASTM D 6193-97 Standard Practice for Stitches a ams NFPA 1500, 2018 Edition Standard on Fire Dip e Occupational Safety and Health Program ��� NFPA 1851, 2014 Edition Standard o Fire Fighting Protective Ensemblk NFPA 1971, 2018 Edition Sta Does your bid com , Care, and Maintenance of Structural ve Ensemble for Structural Fire Fighting this section? Yes No The coat comp a refflfayers) shall not gap when the firefighter is bending, crawling or climb a,,fhg shall be determined as defined by NFPA 1500 with both arms fully overhea d wearer bending to rear, sides and front. The actual length of coats (shorter or long r) will be determined by each individual's torso length. Coat must interface properly with standard height pants. Does your bid comply with all aspects of this section? Yes No Coats shall feature a tailored three-piece body, one-piece back construction throughout the outer shell, moisture barrier and thermal liner layers. To facilitate individual tailoring needs, the major A & B seams joining the one-piece back to the right and the left front body panels (outer shell and all interior layers) shall be located at the most lateral position when the coat is laid flat for inspection. Does your bid comply with all aspects of this section? Yes No 7 Coats shall supply an NFPA required and certified Drag Rescue Device. The device shall be designed to fit each individual's chest size. Each strap will be properly labeled with DANGER labels that include what chest size the Rescue Strap is designed to fit along with instructions for care and installation/removal of the Rescue Strap. The grab handle shall be positioned at the rear of the upper torso where it will be covered by an outer shell tunnel. Does your bid comply with all aspects of this section? Yes No The sleeves shall be of a two piece construction with an upper and a lower sleeve and contoured to follow the natural shape of the arm at rest. Both the under and upper sleeves shall be graded in proportion to the chest size. Does your bid comply with all aspects of this section? Yes No Coats shall be equipped with Nomex° knit wristlets with thun* tono ss than 4 inches in length and of double thickness. Nomex° knit is cons 96% Nomex° and 4% Spandex for shape retention. The color of the I be grey. The wristlets shall be sewn to the end of the liner sleeves. Fla re stant neoprene coated cotton/polyester impermeable barrier material shaltOWe sewn a inside of the sleeve shell approximately 5 inches from the sleeve end tending toward the cuff forming the sleeve well. The neoprene sleeve well shall r lasticized cuff end with an FR Velcro° tab providing a snug fit at the wrist a ri the knit wristlet. This sleeve well configuration serves to prevent water azardous elements from entering the sleeves when the arms are raised. Th eop ne barrier material shall also line the inside of the sleeve shell from the cu f o approximately 5 inches back, where it joins the sleeve well and is doubl ti ed the shell. Four Ara -shield° snap tabs will be sewn into the juncture of the Aw, and wristlet. The tabs will be spaced equidistant from each other a s fitted with female snap fasteners to accommodate corresponds le ps in the liner sleeves. One of the Ara -shield° snap tabs shall be a diffe a liner to correspond with color coded snap tabs for ease of matchi r stem to the outer shell after inspection or cleaning is completed. Thi on ' a i will ensure there is no interruption in protection between the sleeve liner a ris Does your bid comply'with all aspects of this section? Yes No Coats shall incorporate separate facings to ensure there is no interruption in thermal or moisture protection in the front closure area. The facings shall measure approximately 3 inches wide, extend from collar to hem, and be double stitched to the underside of the outer shell at the leading edges of the front body panels. A breathable moisture barrier material shall be sewn to the jacket facings and configured such that it is sandwiched between the jacket facing and the inside of the respective body panel. The breathable film side shall face inward to protect it. There shall be wicking barrier constructed of Crosstech 2F moisture barrier material installed on the front closure system on the left and right side directly below the front facings to ensure continuous protection and overlap. The wicking barrier shall extend no more than a maximum of 3/4" beyond the inner facing and false facing shall be unacceptable. The thermal liner and moisture barrier assembly shall be attached to the jacket facings by means of snap fasteners. Does your bid comply with all aspects of this section? Yes No Coats outer shell materials shall be of 7.5 oz. Safety Components "PBI Max" fabric or TenCate "Kombat Flex" fabric. Coats thermal lining materials shall be of 7.4 oz. calendared 100% spun IsoDri Glide 2L AraFlow K6 or equivalent. Coats moisture barriers shall be of 5.0 oz; Crosstech Black material. Does your bid comply with all aspects of this section? Yes No The thermal liner and moisture barrier shall be completely removable from the jacket shell. Two strips of % inch wide FR Velcro° fastener tape shall secure the thermal liner/moisture barrier to the outer shell along the length of the neckline under the collar. This opening shall run the full length of the collar for the purpose of inspecting the inner surfaces of the jacket liner system. The remainder of the thermal liner/moisture barrier shall be secured with a minimum of four snap faste4krs appropriately spaced on each jacket facing and four Ara -Shield° snap fasteners a sleeve end. The outside perimeter of the moisture barrier and thermal lin r hall be bound together along the side and bottom edges with a bias -cut ne ted cotton/polyester binding for a finished appearance that prevents frayin g of contaminants. Stitching used to secure the thermal liner and moisture b ' r i lace of the neoprene shall not be considered, since stitching is not able v the same level of abrasion resistance. Does your bid comply with all Coats shall be provide Liner Inspection Detachable Liner Liner Label Pocket Nomex-Tabbed long wristlets section? Yes No I optional specifications listed below: Scotchlite Trim, Lime 2 -Tone, "Project Fires" Yes No Yes No Yes No Yes No Yes No Back Patch with 3" sewn letters -lime Scotchlite (Department Specification Vary — See Department Options Page) Yes No 0 Hanging Letter Patch with - Avg -7 Letters - 3" sewn letters -lime Scotchlite; 2" Letters to may be used if necessary to fit (Removable Name Plate — 1 st initial with "period", Last Name. Panel shall be drop down tail with snap and Velcro attachment.) 2" Velcro/Zipper Coat Closure Yes No Yes No Thermal Enhancements (Over Shoulders, Across Back, Wrist to Elbow) Yes No Coat sleeve cuffs —"Dragon Hide" or equivalent Yes No Shoulder top outer reinforcement - "Dragon Hide" or equivalent. Yes No Sleeve reinforcement at elbow — "Dragon Hide" or equivalent. No Full Bellows Pockets - PBI Max or equivalent - Bro z 2" X 8" X8" Pocket closures shall be of lay flat flaps with hook and loop Velcr C. Ye No One tool pouch constructed of K� lar' t pocket. Side to be determined by agency &� Does your bid c PANTS Yes No Yes No The pant shall be available in even size waist measurements of two inch increments and shall be available in a range of sizes from 24 to 68. The pant inseam measurement shall be available in two inch increments. Generalized sizing, such as small, medium, large, etc., will not be considered acceptable. Sizing specifically for women shall also be available. Does your bid comply with all aspects of this section? Yes No The pants shall be ladder belt capable to include sufficient belt loops to support rescue operations. Belts will be purchased individually and are not to be included in this bid. However, all pants shall be manufactured to allow for use of rescue belt. Does your bid comply with all aspects of this section? Yes No 10 Pants fly closures shall consist of zipper, outer flap with Velcro, and Nomex belt w/ evenly spaced outer shell belt loops. Does your bid comply with all aspects of this section? Yes No The pants shall be of a traditional waist -high -only design to facilitate full torso ventilation of front, rear and sides of trunk. Does your bid comply with all aspects of this section? Yes No The body of the shell shall be constructed of four separate body panels consisting of two front panels and two back panels. The body panels shall be shaped so as to provide a tailored fit, thereby enhancing body movement, and shall be joined together by double stitching with Nomex° thread. The body panels and seam lengthall be graded to size to assure accurate fit in a broad range of sizes. Does your bid comply with all aspects of this section? No �r The rise of the rear pant center back seam, fro&tback of the waistband to where it intersects the inside leg seams at the crotch, d the rise at the front of the pant by 8 inches. The longer rear center baclLsides added fullness to the seat area for extreme mobility without restriction when stepping up or crouching and will be graded to size. This feature in combination with other design elements will maintain alignment of the knee directly over the knee pads when kneeling and crawling. Does your bid comply with all aspects of this section? Yes No On the inside waistband ments for the standard "H" style or "V" style "Padded Rip -Cord" suspe _er Tere will be four attachments total — 2 front, 2 back. The suspender attachments shall be constructed of a double layer of black aramid measuring approximately 1/2 inch wide by 3 -inches long. They shall be sewn in a horizontal position on the ends only to form a loop. The appearance will be much like a horizontal belt loop to capture the suspender ends. Manufacturing style may vary so long as intended result is met. Does your bid comply with all aspects of this section? Yes No The outer shell of the pant shall wrap over thermal lining and moisture barrier at the waist, in order to minimize unsnapping of liner during donning process. OR The waist area of the pants shall be reinforced on the inside with a separate piece of black aramid outer shell material not less than two inches in width. Neoprene coated cotton/polyester shall be sewn to the back of the waistband as a reinforcement. The aramid/Neoprene waistband shall be cut on the bias to allow the waistband to stretch for unrestricted movement and increased comfort. The top edge of the waistband reinforcement shall be double stitched to the outer shell at the top of the pants. The top of the thermal liner and moisture barrier shall be secured to the underside of the waistband reinforcement so as 11 to be sandwiched between the waistband reinforcement and outer shell to reduce the possibility of liner detachment while donning and to avoid pass through of snaps from the outer shell to the inner liner. The liner system of the pant shall incorporate a full length opening along the entire waistline for ease in inspecting the inner layers as well as performing the complete Liner Inspection. The thermal liner and moisture barrier shall be individually bound with a neoprene coated bias cut tape, and joined together with a snap at the center back. There shall be a minimum of 4 snap tabs sewn to the underside of the waistband, with corresponding snaps in the moisture barrier layer to secure the barrier to the shell. The pant thermal layer shall snap directly to the waistband by means of nine snap fasteners. There shall be no hook and loop used to close the liner access opening. Does your bid comply with all aspects of this section? Yes No Pant outer shell materials shall be of 7.5 oz. Safety Components " I Max" fabric or TenCate "Kombat Flex" fabric. Pant thermal lining materials shall be of 7.4 oz. calendared 10� soDri Glide 2L AraFlow K6 or equivalent. Pant moisture barriers shall be of 5.0 oz; Crosstec lack m ial. Does your bid comply with all aspects of this se o Yes No Pants shall be provided with additional do I specifications listed below: Liner Inspection Port ♦ Yes No Detachable Liner ` Yes No 3" Cuff trim -Lime 2 -Ton Yes No Angled Cuffs - P u rim — "Dragon Hide" or equivalent Yes No Pant leg and knees — Integral knee pads built into liners. Padding to include dual layer closed cell foam and single layer silicone pad sewn into liners. Knee exterior pant surface shall be protected by "Dragon Hide" or equivalent. Yes No Large Bellows Pockets -Pants - PBI Max or equivalent - 10" x 10" x 2" lined with Kevlar. Yes No One tool pouch constructed of Kevlar in one pant pocket. Side to be determined by agency 12 Yes No Snap Style Suspender Attachment Yes No Suspenders with Snap Attach and Quick Adjust Installed Yes No Both coat and pants have cancer prevention initiatives? Yes No Please describe in detail the cancer prevention initiatives below. 13 The following Department Specific Options must be incorporated into the bidder's price entered on Page One of this Bid Invitation: Springdale Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products, or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "SPRINGDALE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x 3"ed on left chest, with notches on each side of top flap to allow for antenna pro*usi '94, Mic Tab of PBI Max or equivalent, Bronze in color, 0.5" on left chest above the radio pocket, and additional tab on coat front flap clos m nted vertically 6 inches below neck flap. Lanyard Flashlight Clip of PBI Max or equivalenn color to accommodate "Survivor " 90° flashlight located on right chest Does your bid comply with all aspects of thVecflCn? Yes No Bentonville Fire Department Pant and coat shall be of�(coat)/"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion or quivalent. Back Patch of P x o quivalent, Bronze in color, with "BENTONVILLE FIRE" in 3" sewn letters of lime otchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate "Big Ed" 90° style flashlight and located on right chest. Does your bid comply with all aspects of this section? Yes No 14 Fayetteville Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "FAYETTEVILLE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Flashlight Clip w/Velcro on Strap of PBI Max or equivalent, Binz in c r to accommodate "Survivor" 90° flashlight located on right chest. ` Siloam Springs Fire Department Option Pac lff\uk Pant and coat shall be of "G -Extreme" (co(pant) cut for Globe products or "V -Force" for Lion products or equivalent. 91+* Back Patch of PBI Max or equiva t, ron in color, with "SILOAM SPRINGS FIRE" in 3" sewn letters of lime Scotchlite Radio Pocket of PBI Max o va Bronze in color, 8"x3"x3" located on left chest, with notches on each sid o allow for antenna protrusion. Mic Tab of PBI x u 11 ent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, a onal tab on coat front flap closure mounted vertically 6 inches below neck flap. Flashlight Clip w/Velcro on Strap of PBI Max or equivalent, Bronze in color to accommodate "Survivor" 90° flashlight located on right chest. SUBSTITUTION OF BRAND: No substitutions of brand under this contract after award. Any delivery of unauthorized substitutions will be considered contract default. 15 GUARANTY: All items delivered shall be newly manufactured and in first-class condition. The bidder hereby guarantees that items furnished hereunder will be free from defects in design, workmanship and material. The bidder also guarantees that all applicable laws will be complied with relating to construction, packaging, labeling and registration. The bidder's obligations under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise specified herein. ASSIGNMENT: The contract entered into pursuant to this invitation for bid is not assignable, nor the duties herein delegable by either party without the written consent of the other party of the contract. DISCRIMINATION: In order to comply with the provision of Act 954 of 1977, relating to unfair employment practices, the bidder agrees that the bidder will not discriminate against any employee or applicant for employment because of race, sex, color, age, religion, handicap, or national origin. ®N BIDDER'S CONTACT INFORMATION COMPANY NA STREET ADDF CITY STATE and ZII PHONE NUMB AUTHORIZED Signature Title 16 AFFIDAVIT OF PUBLICATION I Cathy Wiles, do solemnly swear that I am the Legal Clerk of the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: City of Springdale Bid Fire Dept Protective Gear Was inserted in the Regular Edition on: November 29, 2018 Publication Charges: $ 108.00 W , - -at-Z;r Cathy Wiles Subscribed and sworn to before me This le -day of 0<< , 2018. Notary Public My Commission Expires: 3_(6 -SS * *NOTE* * Please do not pay from Affidavit. Invoice will be sent. The scope of this Invitation to Bid is to provide firm contract pricing for Structural Firefighting Blood Borne Resistant Personal Protective Clothing (Coats and Pants) to be purchased by the agencies listed below and to provide for a clear annual cost increase program of the stated items ordered for a contract period of three (3) years beginning on January 1, 2019 and ending on December 31, 2021. Fayetteville, Arkansas Fire Department; Springdale, Arkansas Fire Department; Bentonville, Arkansas Fire Department; Siloam Springs, Arkansas Fire Department; Other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas Bid specifications may be picked up at the Springdale Fire Department, 417 Holcomb, Springdale, AR. You may also contact Springdale Fire Captain David Kissinger at the Springdale Fire Department at 479-283-7297 (Cell) or 479-751-4510 (Office), or by e-mail: dkissinger@springdalear.gov for more information. Bids may be mailed, shipped via common carrier, or hand delivered to City of Springdale, City Clerk's Office located at 201 Spring Street, Room 203, Springdale, Arkansas 72764 until 2:00 p.m., Wednesday, December 19, 2018. No late bids will be accepted. Bids may not be faxed. Sealed bids will be accepted for the above stated agencies only until the date and time specified above at the specified location. The bid envelope must be sealed and should be properly marked with "Protective Clothing Bid" and the bidder's name and return address. The City of Springdale reserves the right to accept or reject any or all bids which may be in the best interest of the City of Springdale. Denise Pearce City Clerk/Treasurer City of Springdale, Arkansas (479) 750-8117 74763755 Nov. 29, 2018 BID OPENING On the 19th day of December 2018, at 2:00 p.m., a bid opening was held in the multi- purpose room, City Administration Building, for protective gear for the Springdale Fire Department. The meeting was called to order by j Attending the meeting were: Bids received are as follows: Bid 1: Firm: EC -6 Address: Bid amount: y7 Ont .0 M Acc6 . 4 J_q Bid 2: Firm:orf` errs Safef y _ Address: Bid amount: .41 3 - Ofhev ei'%i'es bAfUme 3U flmowA'5 Pan -F .4 q q3.7 T -to luaduc, Acceo . -o- Bid D - Bid 3: Firm: Address: ryemt (Z Bid amount: i, at l 315 A ! I Pie Bid 4: Firm: Address: Bid amount: Bid 5: Firm: Address: Bid amount: Post Office Box 1521 417 Holcomb Street Springdale, AR 72765-1521 Phone(479)751-4510 Fax(479)750-8104 January 7, 2019 The NWA Bunker Gear Committee met today, January 7, 2019 to discuss the submitted bunker gear contracts. Northern Safety with Morning Pride Gear, NAFECO with Lion Gear and Casco Industries with Globe Gear submitted sealed bids. After carefully looking at each submitted bid, wear trial evaluations and contract exceptions, the committee unanimously decided to award the contract to Casco Industries with Globe Turnout Gear. The purchasing agencies are Fayetteville Fire Department, Springdale Fire Department, Bentonville Fire Department, Siloam Springs Fire Department, and other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas. The contract results in a binding obligation without further action by either party. This award does not authorize shipment. Shipment is only authorized after the authorized purchasing agency provides confirmation to the successful bidder in accordance with each purchasing agencies purchasing procedures. Bid prices are firm for the life of the contract with the following price escalation rules. The contract is for a three (3) year term beginning on January 1, 2019 and ending on December 31, 2021. Bid contract is for firm pricing on a calendar year (January to December) basis. The initial bid price will be fixed for the period from January 1, 2019 until December 31, 2019. Price increases will be allowed based on the Consumer Price Index for each preceding calendar year for purchases ordered in 2020 and 2021. Captain David Kissinger Springdale Fire Dept. 479-751-4510 INVITATION FOR COMPETITIVE SEALED BIDS SCOPE: The scope of this Invitation to Bid is to provide firm contract pricing for Structural Firefighting Blood Borne Resistant Personal Protective Clothing (Coats and Pants) to be purchased by the agencies listed below and to provide for a clear annual cost increase program of the stated items ordered for a contract period of three (3) years beginning on January 1, 2019 and ending on December 31, 2021. BID ITEMS: Structural Firefighting Personal Protective Clothing (Coats and Pants) as further specified later in this document. Bid pricing must include individual fire department personnel sizing for custom fit of the stated coats and pants to be performed in house at the local fire stations of the purchasing agencies by factory trained dealer representatives. NO EXCEPTIONS. with cancer Item Description Unit Price interv. guards Structural Firefighting Personal Protective Coat with Springdale Options Structural Firefighting Personal Protective Pants with Springdale Options Structural Firefighting Personal Protective Coat with Fayetteville Options Structural Firefighting Personal Protective Pants with Fayetteville Options Structural Firefighting Personal Protective Coat with Bentonville Options Structural Firefighting Personal Protective Pants with Bentonville Options Structural Firefighting Personal Protective Coat with Siloam Spr. Options Structural Firefighting Personal Protective Pants with Siloam Spr. Options $ 1315 $1365 $ 917 $ 951 $ 1315 $1365 $ 917 $951 $ 1315 $1365 $ 917 $ 951 $1315 $1365 $ 917 $ 951 City patch and USA flag on left and right sleeve of coat. One patch shall be attached to each side as determined by city. Patches shall be of NFPA compliant construction. Pricing shall include one patch for each sleeve of one (1) coat. $ included The bid unit price must cover all of the materials and operations necessary for the production of items as specified including delivery (FOB Destination, freight paid). Sales tax is not to be included in the bid unit price. Applicable Arkansas sales tax laws (state and local) will apply to this bid, but will not be considered in award of the bid. 1. The entire cost of preparing and providing responses to this bid invitation shall be borne by the bidder. 2. All bidders must be authorized dealers to sell and service the products specified. PURCHASING AGENCIES: Fayetteville, Arkansas Fire Department; Springdale, Arkansas Fire Department; Bentonville, Arkansas Fire Department; Siloam Springs, Arkansas Fire Department; Other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas CONTACT PERSON and TELEPHONE: Springdale Fire Captain David Kissinger, Cell: 479-283-7297, Office: 479-751-4510 BID OPENING LOCATION: City of Springdale Administration Building located at 201 Spring Street, Springdale, Arkansas in room 236. BID OPENING DATE AND TIME: Wednesday, December 19, 2018 at 2:00 pm Central Daylight Time BID SUBMISSION: Bids may be mailed, shipped via common carrier, or hand delivered to City of Springdale, City Clerk's Office located at 201 Spring Street, Springdale, Arkansas 72764 until 2:00 p.m. Wednesday, December 19, 2018. Bids must be submitted on this form, with attachments as appropriate, on or before the date and time specified for bid opening. If this form is not used, the bid may be rejected. The bid must be typed or printed in ink and signed in ink. Unsigned bids will be disqualified. The person signing the bid should show title or authority to bind his/her firm in this contract. Bid prices must remain firm for consideration and acceptance for thirty days from the bid opening date. BIDS MAY NOT BE FAXED. SEALED BIDS WILL BE ACCEPTED FOR THE ABOVE STATED PURCHASING AGENCIES ONLY UNTIL THE DATE AND TIME SPECIFIED ABOVE AT THE SPECIFIED LOCATION. THE BID ENVELOPE MUST BE SEALED AND SHOULD BE PROPERLY MARKED WITH "PROTECTIVE CLOTHING BID" AND THE BIDDER'S NAME AND RETURN ADDRESS. -11D001611 119;7-11919:111 _t*1177i fl I ""41610 Bid prices are firm for the life of the contract with the following price escalation rules. The contract is for a three (3) year term beginning on January 1, 2019 and ending on December 31, 2021. Bid contract is for firm pricing on a calendar year (January to December) basis. The initial bid price will be fixed for the period from January 1, 2019 until December 31, 2019. Price increases will be allowed based on the Consumer Price Index for each preceding calendar year for purchases ordered in 2020 and 2021. A contract award will be issued to the successful bidder. The contract results in a binding obligation without further action by either party. This award does not authorize shipment. Shipment is only authorized after the authorized purchasing agency provides confirmation to the successful bidder in accordance with each purchasing agencies purchasing procedures. ESTIMATED QUANTITIES: The purchasing agencies anticipate combined purchase quantities of fifty (50) units each (Coats and Pants) per calendar year during the contract period. Actual order quantities may be more or less than the estimated quantity. Quantities stated are estimates only, and are not guaranteed. ANTICIPATION TO AWARD BID/CONTRACT: This Invitation for Bid will be awarded to the lowest responsive, responsible bidder that meets all specifications and requirements stated herein for the life of the contract. The purchasing agencies anticipate award of the contract within thirty (30) days following bid opening. STANDARD TERMS AND CONDITIONS: ACCEPTANCE AND REJECTION: The purchasing agencies reserve the right to accept or reject all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best serve the interest of the agencies. BRAND NAME REFERENCES: Bids on brands of like nature and quality will be considered. Bids must show the manufacturer, brand or trade name, and other descriptions, and should include the manufacturer's illustrations and complete descriptions of the product offered. The purchasing agencies reserve the right to determine whether offered brands are equivalent and meet the standards of the items specified, and the purchasing agencies may require the bidder to supply additional descriptive material. DEFAULT: All products furnished will be subject to inspection and acceptance of the purchasing agency after delivery. Back orders, default in promised delivery, or failure to meet specifications authorize the purchasing agency to cancel the contract. INVOICING: An itemized invoice addressed to the purchasing agency reflecting the agency's individual purchase confirmation, item description, quantity, unit price, and total price including applicable sales tax is required. Payment to the vendor by the purchasing agency will be made within 30 days following delivery, acceptance and invoicing in accordance with these specifications. DELIVERY (FOB DESTINATION, FREIGHT PAID): Delivery is required within forty-five (45) calendar days after receipt of order. "Calendar days" shall be defined as Monday through Sunday of each week inclusive of all official Federal holidays. All transportation expenses for delivery of the finished product will be the responsibility of the contractor. Extended (Alternate) delivery days may be considered when in the best interest of the purchasing agencies. If delivery guaranty of forty-five (45) days cannot be met by the bidder, the bidder must state the number of days required to place the product in the ordering agencies designated location. Failure to state the delivery days obligates the bidder to complete delivery within forty-five (45) calendar days after receipt of order. If the bidder desires to submit an alternate delivery period, the bidder shall insert the number of working days required by the bidder for the delivery of stated product in the blank below. ALTERNATE DELIVERY: working days after receipt of order for delivery to designated location. DELIVERY LOCATIONS: Fayetteville, Arkansas Fire Department; Springdale, Arkansas Fire Department; Bentonville, Arkansas Fire Department; Siloam Springs, Arkansas Fire Department; Other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas LIQUIDATED DAMAGES OR PENALTY All products furnished will be subject to inspection and acceptance after delivery. Failure to meet specifications constitutes breach of contract and liquidated damages may be imposed by the purchasing agencies. Liquidated damages imposed by a purchasing agency against the bidder for failure to meet the agreed upon delivery schedule will be one percent (1 %) of the invoice amount of the applicable order for each working day beyond the specified delivery time. The bidder shall be relieved of delays due to causes beyond their control such as acts of God, national emergency, strikes, or fire. The bidder must notify in writing, on a timely basis, the purchasing agency of such developments stating reason, justification and extent of delay. MANUFACTURER AUTHORIZED REPAIR CENTER: Bidders must provide valid proof of the availability of a factory approved repair/refurbishment center for the timely repair and refurbishment of damaged and or worn products purchased pursuant to this contract. Bidder must provide written guaranty of working days required (barring severe or otherwise unusual circumstances) to complete repair or refurbishment of product. REPAIR/REFURBISHMENT TIME: Bidder guaranties they will repair or refurbish products purchased under this contract in 15 working days after receipt of order including return delivery to the purchasing agency. 11 DETAILED ITEM SPECIFICATIONS: The minimum requirements of this specification are as defined by NFPA 1971, Standard on Protective Ensemble for Structural Fire Fighting, 2018 Edition (hereinafter referred to as NFPA 1971, except in the absence of comment on a particular point, industry standard practice shall be presumed to prevail. Workmanship and material shall be first quality throughout. All exceptions to specifications must be clearly identified within the bid. In the absence of comment to a specific point, the bidder is required to furnish a wholly compliant garment. Blanket exception(s) are not allowed. Does your bid comply with all aspects of this section? Yes X No The bidder must certify that the products proposed in this bid meet or exceed all requirements of NFPA 1971. The manufacturer must also list and label this product with Underwriters Laboratories Inc. (UL) or Safety Equipment Institute (SEI), as third party certification as prescribed in NFPA 1971. All certification testing and test preconditioning must have been performed by an ISO 17025 -certified laboratory. UL, SEI or a UL Authorized Client Test Data Program laboratory may fulfill this requirement. Labels shall be permanently and integrally printed onto materials that meet the requirements for labels of NFPA 1971. The product shall be clearly labeled to fully identify the material content of all three layers: outer shell, moisture barrier and thermal liner. Each separable layer shall be labeled with the FEMSA-style DANGER label in an obvious location. Does your bid comply with all aspects of this section? Yes X No Pattern tailoring to custom -fit individual department members is mandatory. Individual personnel sizing shall be performed for each and every item ordered. Sizing must be performed by a factory trained measurement specialist taking actual measurements of the firefighter. Sizing measurements shall be taken at the local purchasing agency's location under a schedule mutually agreed upon between the successful bidder and the purchasing agency. No generic sizing such as Small -Medium -Large -Extra Large will be allowed. Does your bid comply with all aspects of this section? Yes X No In order to insure that every member of the department can safely perform to the maximum of their ability without extra bulk and without restriction, Jackets and Pants shall be available in all sizes and dimensions as follows: Pants: Gender: Gender specific Men's and Women's patterns Waist: Even sizes Inseam: Even sizes Coats: Gender: Gender specific Men's and Women's patterns will be available. Chest: Even sizes Back Length: Men's 29", 32", 35", 40" Women's 26", 29" Body Shape: Men's: Straight and Tapered Note: The straight cut offers more fullness at the hips (i.e. jacket sweep) and is recommended when an IH Ready trouser is being specified. Women's: Straight Sleeve: V increments Coats and Pants available in only one standard shape will not be acceptable. Does your bid comply with all aspects of this section? Yes X No All linings, including thermal linings and moisture barriers, shall be tailor -graded to fit within the overall garment composite of all layers without causing bunching or binding when the garment is worn. Does your bid comply with all aspects of this section? Yes _X No All thread used in seams shall be Nomex® of minimum Tex size T-70. Does your bid comply with all aspects of this section? Yes X No All moisture barrier seams shall be tape -sealed to meet all requirements of the NFPA 1971 Liquid Penetration Resistance Test. Does your bid comply with all aspects of this section? Yes X No All pockets shall be reinforced with an extra layer of NFPA-certified outer shell, moisture barrier, or other NFPA-certified reinforcement material. The exact location of the reinforcements shall be identified at the time of order by the purchasing agency. All pockets shall have a means to drain water and shall have means of closure. All pocket closures shall be made either with hook and loop fastener tape a minimum of 1.5 inches wide, with a flap, or with snaps. The specific placement of the closure system shall be declared at the time of order. 3 -Dimensional pocketing shall feature the same construction details as the coats and pants. Does your bid comply with all aspects of this section? Yes X No All garment stress points shall be reinforced, rivets are not acceptable. Does your bid comply with all aspects of this section? Yes X No Reinforcements shall be provided at cuffs and pockets and shall meet the requirements of NFPA 1971. THERMAL PROTECTIVE PERFORMANCE All thermal liner or thermal enhancing materials used in the garments shall meet the following criteria after a 500° Fahrenheit oven test: 1) Material shall remain intact and flexible 2) No portion of the material shall crack, crumble or flake Does your bid comply with all aspects of this section? Yes X No The assembled garment, consisting of an outer shell, moisture barrier and thermal liner, shall exhibit a TPP (Thermal Protective Performance) rating of not less than 35. Does your bid comply with all aspects of this section? Yes _X— No__ The following standards in their active versions on the date of invitation for bid shall form a part of this specification to the extent specified herein. ASTM D 6193-97 Standard Practice for Stitches and Seams NFPA 1500, 2018 Edition Standard on Fire Department Occupational Safety and Health Program NFPA 1851, 2014 Edition Standard on Selection, Care, and Maintenance of Structural Fire Fighting Protective Ensembles NFPA 1971, 2018 Edition Standard on Protective Ensemble for Structural Fire Fighting Does your bid comply with all aspects of this section? Yes X No The coat composite (all three layers) shall not gap when the firefighter is bending, crawling or climbing. Gapping shall be determined as defined by NFPA 1500 with both arms fully overhead and wearer bending to rear, sides and front. The actual length of coats (shorter or longer) will be determined by each individual's torso length. Coat must interface properly with standard height pants. Does your bid comply with all aspects of this section? Yes X No Coats shall feature a tailored three-piece body, one-piece back construction throughout the outer shell, moisture barrier and thermal liner layers. To facilitate individual tailoring needs, the major A & B seams joining the one-piece back to the right and the left front body panels (outer shell and all interior layers) shall be located at the most lateral position when the coat is laid flat for inspection. Does your bid comply with all aspects of this section? Yes X No Coats shall supply an NFPA required and certified Drag Rescue Device. The device shall be designed to fit each individual's chest size. Each strap will be properly labeled with DANGER labels that include what chest size the Rescue Strap is designed to fit along with instructions for care and installation/removal of the Rescue Strap. The grab handle shall be positioned at the rear of the upper torso where it will be covered by an outer shell tunnel. Does your bid comply with all aspects of this section? Yes X No The sleeves shall be of a two piece construction with an upper and a lower sleeve and contoured to follow the natural shape of the arm at rest. Both the under and upper sleeves shall be graded in proportion to the chest size. Does your bid comply with all aspects of this section? Yes X No Coats shall be equipped with Nomex® knit wristlets with thumb loop not less than 4 inches in length and of double thickness. Nomex® knit is constructed of 96% Nomex® and 4% Spandex for shape retention. The color of the wristlets shall be grey. The wristlets shall be sewn to the end of the liner sleeves. Flame resistant neoprene coated cotton/polyester impermeable barrier material shall be sewn to the inside of the sleeve shell approximately 5 inches from the sleeve end and extending toward the cuff forming the sleeve well. The neoprene sleeve well shall form an elasticized cuff end with an FR Velcro® tab providing a snug fit at the wrist and covering the knit wristlet. This sleeve well configuration serves to prevent water and other hazardous elements from entering the sleeves when the arms are raised. The neoprene barrier material shall also line the inside of the sleeve shell from the cuff to a point approximately 5 inches back, where it joins the sleeve well and is double stitched to the shell. Four Ara -shield® snap tabs will be sewn into the juncture of the sleeve well and wristlet. The tabs will be spaced equidistant from each other and shall be fitted with female snap fasteners to accommodate corresponding male snaps in the liner sleeves. One of the Ara -shield® snap tabs shall be a different color in the liner to correspond with color coded snap tabs for ease of matching the liner system to the outer shell after inspection or cleaning is completed. This configuration will ensure there is no interruption in protection between the sleeve liner and wristlet. Does your bid comply with all aspects of this section? Yes X No Coats shall incorporate separate facings to ensure there is no interruption in thermal or moisture protection in the front closure area. The facings shall measure approximately 3 inches wide, extend from collar to hem, and be double stitched to the underside of the outer shell at the leading edges of the front body panels. A breathable moisture barrier material shall be sewn to the jacket facings and configured such that it is sandwiched between the jacket facing and the inside of the respective body panel. The breathable film side shall face inward to protect it. There shall be wicking barrier constructed of Crosstech 2F moisture barrier material installed on the front closure system on the left and right side directly below the front facings to ensure continuous protection and overlap. The wicking barrier shall extend no more than a maximum of W beyond the inner facing and false facing shall be unacceptable. The thermal liner and moisture barrier assembly shall be attached to the jacket facings by means of snap fasteners. Does your bid comply with all aspects of this section? Yes X No Coats outer shell materials shall be of 7.5 oz. Safety Components 'PBI Max" fabric or TenCate "Kombat Flex" fabric. Coats thermal lining materials shall be of 7.4 oz. calendared 100% spun IsoDri Glide 2L AraFlow K6 or equivalent. Coats moisture barriers shall be of 5.0 oz; Crosstech Black material. Does your bid comply with all aspects of this section? Yes X No The thermal liner and moisture barrier shall be completely removable from the jacket shell. Two strips of % inch wide FR Velcro® fastener tape shall secure the thermal liner/moisture barrier to the outer shell along the length of the neckline under the collar. This opening shall run the full length of the collar for the purpose of inspecting the inner surfaces of the jacket liner system. The remainder of the thermal liner/moisture barrier shall be secured with a minimum of four snap fasteners appropriately spaced on each jacket facing and four Ara-Shield®snap fasteners at each sleeve end. The outside perimeter of the moisture barrier and thermal liner layers shall be bound together along the side and bottom edges with a bias -cut neoprene coated cotton/polyester binding for a finished appearance that prevents fraying and wicking of contaminants. Stitching used to secure the thermal liner and moisture barrier in place of the neoprene shall not be considered, since stitching is not able to provide the same level of abrasion resistance. Does your bid comply with all aspects of this section? Yes X— No Coats shall be provided with additional optional specifications listed below: Liner Inspection Port Yes X No Detachable Liner Yes X No Liner Label Pocket Yes X No Nomex-Tabbed long wristlets Yes X No Scotchlite Trim, Lime 2 -Tone, 'Project Fires" Yes X No Back Patch with 3" sewn letters -lime Scotchlite (Department Specification Vary – See Department Options Page) Yes X No Hanging Letter Patch with - Avg.7 Letters - 3" sewn letters -lime Scotchlite; 2" Letters to may be used if necessary to fit (Removable Name Plate —1 st initial with "period", Last Name. Panel shall be drop down tail with snap and Velcro attachment.) Yes X No 2" Velcro/Zipper Coat Closure Yes X No Thermal Enhancements (Over Shoulders, Across Back, Wrist to Elbow) Yes X No Coat sleeve cuffs —"Dragon Hide" or equivalent Yes X No Shoulder top outer reinforcement - "Dragon Hide" or equivalent. Yes X No Sleeve reinforcement at elbow — "Dragon Hide" or equivalent. Yes X No Full Bellows Pockets - PBI Max or equivalent - Bronze - 2" X 8" X8" Pocket closures shall be of lay flat flaps with hook and loop Velcro fabric. Yes X No One tool pouch constructed of Kevlar in one coat pocket. Side to be determined by agency Yes X No Does your bid comply with all aspects of this section? Yes X No PANTS The pant shall be available in even size waist measurements of two inch increments and shall be available in a range of sizes from 24 to 68. The pant inseam measurement shall be available in two inch increments. Generalized sizing, such as small, medium, large, etc., will not be considered acceptable. Sizing specifically for women shall also be available. Does your bid comply with all aspects of this section? Yes X No The pants shall be ladder belt capable to include sufficient belt loops to support rescue operations. Belts will be purchased individually and are not to be included in this bid. However, all pants shall be manufactured to allow for use of rescue belt. Does your bid comply with all aspects of this section? Yes X No 10 Pants fly closures shall consist of zipper, outer flap with Velcro, and Nomex belt w/ evenly spaced outer shell belt loops. Does your bid comply with all aspects of this section? Yes X No The pants shall be of a traditional waist -high -only design to facilitate full torso ventilation of front, rear and sides of trunk. Does your bid comply with all aspects of this section? Yes X No The body of the shell shall be constructed of four separate body panels consisting of two front panels and two back panels. The body panels shall be shaped so as to provide a tailored fit, thereby enhancing body movement, and shall be joined together by double stitching with Nomee thread. The body panels and seam lengths shall be graded to size to assure accurate fit in a broad range of sizes. Does your bid comply with all aspects of this section? Yes X No The rise of the rear pant center back seam, from the top back of the waistband to where it intersects the inside leg seams at the crotch, shall exceed the rise at the front of the pant by 8 inches. The longer rear center back seam provides added fullness to the seat area for extreme mobility without restriction when stepping up or crouching and will be graded to size. This feature in combination with other design elements will maintain alignment of the knee directly over the knee pads when kneeling and crawling. Does your bid comply with all aspects of this section? Yes X No On the inside waistband shall be attachments for the standard "H" style or "V" style "Padded Rip -Cord" suspenders. There will be four attachments total — 2 front, 2 back. The suspender attachments shall be constructed of a double layer of black aramid measuring approximately ''/� inch wide by 3 -inches long. They shall be sewn in a horizontal position on the ends only to form a loop. The appearance will be much like a horizontal belt loop to capture the suspender ends. Manufacturing style may vary so long as intended result is met. Does your bid comply with all aspects of this section? Yes X No The outer shell of the pant shall wrap over thermal lining and moisture barrier at the waist, in order to minimize unsnapping of liner during donning process. OR The waist area of the pants shall be reinforced on the inside with a separate piece of black aramid outer shell material not less than two inches in width. Neoprene coated cotton/polyester shall be sewn to the back of the waistband as a reinforcement. The aramid/Neoprene waistband shall be cut on the bias to allow the waistband to stretch for unrestricted movement and increased comfort. The top edge of the waistband reinforcement shall be double stitched to the outer shell at the top of the pants. The top of the thermal liner and moisture barrier shall be secured to the underside of the waistband reinforcement so as 11 to be sandwiched between the waistband reinforcement and outer shell to reduce the possibility of liner detachment while donning and to avoid pass through of snaps from the outer shell to the inner liner. The liner system of the pant shall incorporate a full length opening along the entire waistline for ease in inspecting the inner layers as well as performing the complete Liner Inspection. The thermal liner and moisture barrier shall be individually bound with a neoprene coated bias cut tape, and joined together with a snap at the center back. There shall be a minimum of 4 snap tabs sewn to the underside of the waistband, with corresponding snaps in the moisture barrier layer to secure the barrier to the shell. The pant thermal layer shall snap directly to the waistband by means of nine snap fasteners. There shall be no hook and loop used to close the liner access opening. Does your bid comply with all aspects of this section? Yes X No Pant outer shell materials shall be of 7.5 oz. Safety Components 'PBI Max" fabric or TenCate "Kombat Flex" fabric. Pant thermal lining materials shall be of 7.4 oz. calendared 100% spun IsoDri Glide 2L AraFlow K6 or equivalent. Pant moisture barriers shall be of 5.0 oz; Crosstech Black material. Does your bid comply with all aspects of this section? Yes X No Pants shall be provided with additional optional specifications listed below: Liner Inspection Port Detachable Liner Yes X No Yes X No 3" Cuff trim -Lime 2 -Tone Scotchiite Yes X No Angled Cuffs - Pants Cuffs trim — "Dragon Hide" or equivalent Yes X No Pant leg and knees — Integral knee pads built into liners. Padding to include dual layer closed cell foam and single layer silicone pad sewn into liners. Knee exterior pant surface shall be protected by "Dragon Hide" or equivalent. Yes X No Large Bellows Pockets -Pants - PBI Max or equivalent - 10" x 10" x 2" lined with Kevlar. Yes X No One tool pouch constructed of Kevlar in one pant pocket. Side to be determined by agency 12 Yes X No Snap Style Suspender Attachment Yes X No Suspenders with Snap Attach and Quick Adjust Installed Yes X No Both coat and pants have cancer prevention initiatives? Yes X No Please describe in detail the cancer prevention initiatives below. COAT INTERFACE GUARD The jackets shall be equipped with a coat interface guard at the hemline to reduce the introduction of foreign matter onto the wearer. The interface guard shall be constructed of a neoprene coated material and shall be double stitched to the liner system at the hemline. The interface guard shall measure approximately 3 inches wide at the center rear of the hem, tapering to approximately 1 ^% inches wide at the leading edges of the right and left front panels. The bottom of the interface guard shall encase a continuous band of an elasticized material extending the entire length of the guard. Approximately 2 inches back from the leading edge of the right and left front panels, there shall be a minimum 3 -inch tab single needle stitched to the interface guard. The tab sewn to the right front panel shall include two male snap fasteners, which shall correspond to two female snap fasteners on the tab at the left front panel. The tabs shall interface to complete the closure of the interface guard around the wearer's waist area when engaged. The pants shall be equipped with a pant interface guard at the pant cuff and at the base of the fly to reduce the introduction of foreign matter onto the wearer. This interface guard shall be constructed of a neoprene coated material and shall be double stitched to the liner at the hemlines and at the base of the crotch. The hemline interface guard shall measure approximately 4 inches wide and run the full circumference of the liner cuff. The bottom of the interface guard shall encase a continuous band of an elasticized material extending the full length of the interface guard. The interface guard at the crotch opening shall be an elliptical shape, measuring approximately 3 inches high and 3 ^/: inches wide, and secured to the binding by two rows of stitching. NOTE: SEE PRICING ON BID FORM 13 The following Department Specific Options must be incorporated into the bidder's price entered on Page One of this Bid Invitation: Springdale Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or W -Force" for Lion products, or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "SPRINGDALE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x 3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate "Survivor " 90° flashlight located on right chest. Does your bid comply with all aspects of this section? Yes X No 14 Bentonville Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)P'G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products, or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "BENTONVILLE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"0" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate "Big Ed" 90° style flashlight and located on right chest. Does your bid comply with all aspects of this section? Yes X No Fayetteville Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)1"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "FAYETTEVILLE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Flashlight Clip w/Velcro on Strap of PBI Max or equivalent, Bronze in color to accommodate "Survivor" 900 flashlight located on right chest. COMPLY YES Siloam Springs Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)!"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products or equivalent. 15 Back Patch of PBI Max or equivalent, Bronze in color, with "SILOAM SPRINGS FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 05x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Flashlight Clip wNelcro on Strap of PBI Max or equivalent, Bronze in color to accommodate "Survivor" 90° flashlight located on right chest. COMPLY YES SUBSTITUTION OF BRAND: No substitutions of brand under this contract after award. Any delivery of unauthorized substitutions will be considered contract default. GUARANTY: All items delivered shall be newly manufactured and in first-class condition. The bidder hereby guarantees that items furnished hereunder will be free from defects in design, workmanship and material. The bidder also guarantees that all applicable laws will be complied with relating to construction, packaging, labeling and registration. The bidder's obligations under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise specified herein. ASSIGNMENT: The contract entered into pursuant to this invitation for bid is not assignable, nor the duties herein delegable by either party without the written consent of the other party of the contract. DISCRIMINATION: In order to comply with the provision of Act 954 of 1977, relating to unfair employment practices, the bidder agrees that the bidder will not discriminate against any employee or applicant for employment because of race, sex, color, age, religion, handicap, or national origin. BIDDER'S CONTACT INFORMATION COMPANY NAME STREET ADDRESS CITY CASCO INDUSTRIES 21941 1-30, SUITE 6 BRYANT 16 STATE and ZIP CODE PHONE NUMBER AR 72022 800-648-5808 EXT 160 AUTHORIZED AGENT OF BIDDER SIGNATURE AND TITLE ROB�(V TITTLE ignature SALES MANAGER Title 17 INVITATION FOR COMPETITIVE SEALED BIDS SCOPE: The scope of this Invitation to Bid is to provide firm contract pricing for Structural Firefighting Blood Borne Resistant Personal Protective Clothing (Coats and Pants) to be purchased by the agencies listed below and to provide for a clear annual cost increase program of the stated items ordered for a contract period of three (3) years beginning on January 1, 2019 and ending on December 31, 2021. BID ITEMS: Structural Firefighting Personal Protective Clothing (Coats and Pants) as further specified later in this document. Bid pricing must include individual fire department personnel sizing for custom fit of the stated coats and pants to be performed in house at the local fire stations of the purchasing agencies by factory trained dealer representatives. NO EXCEPTIONS. Item Description Structural Firefighting Personal Protective Coat with Springdale Options Structural Firefighting Personal Protective Pants with Springdale Options Structural Firefighting Personal Protective Coat with Fayetteville Options Structural Firefighting Personal Protective Pants with Fayetteville Options Structural Firefighting Personal Protective Coat with Bentonville Options Structural Firefighting Personal Protective Pants with Bentonville Options Structural Firefighting Personal Protective Coat with Siloam Spr. Options Structural Firefighting Personal Protective Pants with Siloam Spr. Options Unit Price $1,478.00 $ 956.00 $1,478.00 $ 956.00 $1,478.00 $ 956.00 $ 1,478.00 $ 956.00 City patch and USA flag on left and right sleeve of coat. One patch shall be attached to each side as determined by city. Patches shall be of NFPA compliant construction. Pricing shall include one patch for each sleeve of one (1) coat. $ 29.00 The bid unit price must cover all of the materials and operations necessary for the production of items as specified including delivery (FOB Destination, freight paid). Sales tax is not to be included in the bid unit price. Applicable Arkansas sales tax laws (state and local) will apply to this bid, but will not be considered in award of the bid. 1. The entire cost of preparing and providing responses to this bid invitation shall be borne by the bidder. 2. All bidders must be authorized dealers to sell and service the products specified. 1� � PURCHASING AGENCIES: Fayetteville, Arkansas Fire Department; Springdale, Arkansas Fire Department; Bentonville, Arkansas Fire Department; Siloam Springs, Arkansas Fire Department; Other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas CONTACT PERSON and TELEPHONE: Springdale Fire Captain David Kissinger, Cell: 479-283-7297, Office: 479-751-4510 BID OPENING LOCATION: City of Springdale Administration Building located at 201 Spring Street, Springdale, Arkansas in room 236. BID OPENING DATE AND TIME: Wednesday, December 19, 2018 at 2:00 pm Central Daylight Time BID SUBMISSION: Bids may be mailed, shipped via common carrier, or hand delivered to City of Springdale, City Clerk's Office located at 201 Spring Street, Springdale, Arkansas 72764 until 2:00 p.m. Wednesday, December 19, 2018. Bids must be submitted on this form, with attachments as appropriate, on or before the date and time specified for bid opening. If this form is not used, the bid may be rejected. The bid must be typed or printed in ink and signed in ink. Unsigned bids will be disqualified. The person signing the bid should show title or authority to bind his/her firm in this contract. Bid prices must remain firm for consideration and acceptance for thirty days from the bid opening date. BIDS MAY NOT BE FAXED. SEALED BIDS WILL BE ACCEPTED FOR THE ABOVE STATED PURCHASING AGENCIES ONLY UNTIL THE DATE AND TIME SPECIFIED ABOVE AT THE SPECIFIED LOCATION. THE BID ENVELOPE MUST BE SEALED AND SHOULD BE PROPERLY MARKED WITH "PROTECTIVE CLOTHING BID" AND THE BIDDER'S NAME AND RETURN ADDRESS. BID/CONTRACT RULES and PERIOD: Bid prices are firm for the life of the contract with the following price escalation rules. The contract is for a three (3) year term beginning on January 1, 2019 and ending on December 31, 2021. Bid contract is for firm pricing on a calendar year (January to December) basis. The initial bid price will be fixed for the period from January 1, 2019 until December 31, 2019. Price increases will be allowed based on the Consumer Price Index for each preceding calendar year for purchases ordered in 2020 and 2021. A contract award will be issued to the successful bidder. The contract results in a binding obligation without further action by either party. This award does not authorize shipment. Shipment is only authorized after the authorized purchasing agency provides 2 confirmation to the successful bidder in accordance with each purchasing agencies purchasing procedures. ESTIMATED QUANTITIES: The purchasing agencies anticipate combined purchase quantities of fifty (50) units each (Coats and Pants) per calendar year during the contract period. Actual order quantities may be more or less than the estimated quantity. Quantities stated are estimates only, and are not guaranteed. ANTICIPATION TO AWARD BID/CONTRACT: This Invitation for Bid will be awarded to the lowest responsive, responsible bidder that meets all specifications and requirements stated herein for the life of the contract. The purchasing agencies anticipate award of the contract within thirty (30) days following bid opening. STANDARD TERMS AND CONDITIONS: ACCEPTANCE AND REJECTION: The purchasing agencies reserve the right to accept or reject all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best serve the interest of the agencies. BRAND NAME REFERENCES: Bids on brands of like nature and quality will be considered. Bids must show the manufacturer, brand or trade name, and other descriptions, and should include the manufacturer's illustrations and complete descriptions of the product offered. The purchasing agencies reserve the right to determine whether offered brands are equivalent and meet the standards of the items specified, and the purchasing agencies may require the bidder to supply additional descriptive material. DEFAULT: All products furnished will be subject to inspection and acceptance of the purchasing agency after delivery. Back orders, default in promised delivery, or failure to meet specifications authorize the purchasing agency to cancel the contract. INVOICING: An itemized invoice addressed to the purchasing agency reflecting the agency's individual purchase confirmation, item description, quantity, unit price, and total price including applicable sales tax is required. Payment to the vendor by the purchasing agency will be made within 30 days following delivery, acceptance and invoicing in accordance with these specifications. DELIVERY (FOB DESTINATION, FREIGHT PAID): Delivery is required within forty-five (45) calendar days after receipt of order. "Calendar days" shall be defined as Monday through Sunday of each week inclusive of all official Federal holidays. All transportation expenses for delivery of the finished product will be the responsibility of the contractor. Extended (Alternate) delivery days may be considered when in the best interest of the purchasing agencies. If delivery guaranty of forty-five (45) days cannot be met by the bidder, the bidder must state the number of days required to place the product in the ordering agencies designated location. Failure to state the delivery days obligates the bidder to complete delivery within forty-five (45) calendar days after receipt of order. If the bidder desires to submit an alternate delivery period, the bidder shall insert the number of working days required by the bidder for the delivery of stated product in the blank below. ALTERNATE DELIVERY: n/a working days after receipt of order for delivery to designated location. DELIVERY LOCATIONS: Fayetteville, Arkansas Fire Department; Springdale, Arkansas Fire Department; Bentonville, Arkansas Fire Department; Siloam Springs, Arkansas Fire Department; Other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas LIQUIDATED DAMAGES OR PENALTY: All products furnished will be subject to inspection and acceptance after delivery. Failure to meet specifications constitutes breach of contract and liquidated damages may be imposed by the purchasing agencies. Liquidated damages imposed by a purchasing agency against the bidder for failure to meet the agreed upon delivery schedule will be one percent (1 %) of the invoice amount of the applicable order for each working day beyond the specified delivery time. The bidder shall be relieved of delays due to causes beyond their control such as acts of God, national emergency, strikes, or fire. The bidder must notify in writing, on a timely basis, the purchasing agency of such developments stating reason, justification and extent of delay. MANUFACTURER AUTHORIZED REPAIR CENTER: Bidders must provide valid proof of the availability of a factory approved repair/refurbishment center for the timely repair and refurbishment of damaged and or worn products purchased pursuant to this contract. Bidder must provide written guaranty of working days required (barring severe or otherwise unusual circumstances) to complete repair or refurbishment of product. REPAIR/REFURBISHMENT TIME: Bidder guaranties they will repair or refurbish products purchased under this contract in 15 working days after receipt of order including return delivery to the purchasing agency. 11 DETAILED ITEM SPECIFICATIONS: The minimum requirements of this specification are as defined by NFPA 1971, Standard on Protective Ensemble for Structural Fire Fighting, 2018 Edition (hereinafter referred to as NFPA 1971, except in the absence of comment on a particular point, industry standard practice shall be presumed to prevail. Workmanship and material shall be first quality throughout. All exceptions to specifications must be clearly identified within the bid. In the absence of comment to a specific point, the bidder is required to furnish a wholly compliant garment. Blanket exception(s) are not allowed. Does your bid comply with all aspects of this section? Yes I/ No The bidder must certify that the products proposed in this bid meet or exceed all requirements of NFPA 1971. The manufacturer must also list and label this product with Underwriters Laboratories Inc. (UL) or Safety Equipment Institute (SEI), as third party certification as prescribed in NFPA 1971. All certification testing and test preconditioning must have been performed by an ISO 17025 -certified laboratory. UL, SEI or a UL Authorized Client Test Data Program laboratory may fulfill this requirement. Labels shall be permanently and integrally printed onto materials that meet the requirements for labels of NFPA 1971. The product shall be clearly labeled to fully identify the material content of all three layers: outer shell, moisture barrier and thermal liner. Each separable layer shall be labeled with the FEMSA-style DANGER label in an obvious location. Does your bid comply with all aspects of this section? Yes Z— No Pattern tailoring to custom -fit individual department members is mandatory. Individual personnel sizing shall be performed for each and every item ordered. Sizing must be performed by a factory trained measurement specialist taking actual measurements of the firefighter. Sizing measurements shall be taken at the local purchasing agency's location under a schedule mutually agreed upon between the successful bidder and the purchasing agency. No generic sizing such as Small -Medium -Large -Extra Large will be allowed. Does your bid comply with all aspects of this section? Yes No In order to insure that every member of the department can safely perform to the maximum of their ability without extra bulk and without restriction, Jackets and Pants shall be available in all sizes and dimensions as follows: Pants: Gender: Gender specific Men's and Women's patterns Waist: Even sizes Inseam: Even sizes 5 Coats: Gender: Gender specific Men's and Women's patterns will be available. Chest: Even sizes Back Length: Men's 29", 32", 35", 40" Women's 26", 29" Body Shape: Men's: Straight and Tapered Note: The straight cut offers more fullness at the hips (i.e. jacket sweep) and is recommended when an IH Ready trouser is being specified. Women's: Straight Sleeve: 1" increments Coats and Pants available in only one standard shape will not be acceptable. Does your bid comply with all aspects of this section? Yes Z_ No All linings, including thermal linings and moisture barriers, shall be tailor -graded to fit within the overall garment composite of all layers without causing bunching or binding when the garment is worn. Does your bid comply with all aspects of this section? Yes Z_ No All thread used in seams shall be Nomex® of minimum Tex size T-70. Does your bid comply with all aspects of this section? Yesz_ No All moisture barrier seams shall be tape -sealed to meet all requirements of the NFPA 1971 Liquid Penetration Resistance Test. / Does your bid comply with all aspects of this section? Yes ✓ No All pockets shall be reinforced with an extra layer of NFPA-certified outer shell, moisture barrier, or other NFPA-certified reinforcement material. The exact location of the reinforcements shall be identified at the time of order by the purchasing agency. All pockets shall have a means to drain water and shall have means of closure. All pocket closures shall be made either with hook and loop fastener tape a minimum of 1.5 inches wide, with a flap, or with snaps. The specific placement of the closure system shall be declared at the time of order. 3 -Dimensional pocketing shall feature the same construction details as the coats and pants. Does your bid comply with all aspects of this section? Yes,/ No All garment stress points shall be reinforced, rivets are not accepta le. Does your bid comply with all aspects of this section? Yes No Reinforcements shall be provided at cuffs and pockets and shall meet the requirements of NFPA 1971. 6 THERMAL PROTECTIVE PERFORMANCE All thermal liner or thermal enhancing materials used in the garments shall meet the following criteria after a 500° Fahrenheit oven test: 1) Material shall remain intact and flexible 2) No portion of the material shall crack, crumble or flake Does your bid comply with all aspects of this section? Yes No The assembled garment, consisting of an outer shell, moisture barrier and thermal liner, shall exhibit a TPP (Thermal Protective Performance) rating of not less than 35. Does your bid comply with all aspects of this section? Yes _/ No The following standards in their active versions on the date of invitation for bid shall form a part of this specification to the extent specified herein. ASTM D 6193-97 Standard Practice for Stitches and Seams NFPA 1500, 2018 Edition Standard on Fire Department Occupational Safety and Health Program NFPA 1851, 2014 Edition Standard on Selection, Care, and Maintenance of Structural Fire Fighting Protective Ensembles NFPA 1971, 2018 Edition Standard on Protective Ensemble for Structural Fire Fighting Does your bid comply with all aspects of this section? Yes / No The coat composite (all three layers) shall not gap when the firefighter is bending, crawling or climbing. Gapping shall be determined as defined by NFPA 1500 with both arms fully overhead and wearer bending to rear, sides and front. The actual length of coats (shorter or longer) will be determined by each individual's torso length. Coat must interface properly with standard height pants. Does your bid comply with all aspects of this section? Yes / No Coats shall feature a tailored three-piece body, one-piece back construction throughout the outer shell, moisture barrier and thermal liner layers. To facilitate individual tailoring needs, the major A & B seams joining the one-piece back to the right and the left front body panels (outer shell and all interior layers) shall be located at the most lateral position when the coat is laid flat for inspection. Does your bid comply with all aspects of this section? Yes _Z_ No Coats shall supply an NFPA required and certified Drag Rescue Device. The device shall be designed to fit each individual's chest size. Each strap will be properly labeled with DANGER labels that include what chest size the Rescue Strap is designed to fit along with instructions for care and installation/removal of the Rescue Strap. The grab handle shall be positioned at the rear of the upper torso where it will be covered by an outer shell tunnel. Does your bid comply with all aspects of this section? Yes –tom No The sleeves shall be of a two piece construction with an upper and a lower sleeve and contoured to follow the natural shape of the arm at rest. Both the under and upper sleeves shall be graded in proportion to the chest size. Does your bid comply with all aspects of this section? Yes –.L/ No Coats shall be equipped with Nomex® knit wristlets with thumb loop not less than 4 inches in length and of double thickness. Nomex® knit is constructed of 96% Nomex® and 4% Spandex for shape retention. The color of the wristlets shall be grey. The wristlets shall be sewn to the end of the liner sleeves. Flame resistant neoprene coated cotton/polyester impermeable barrier material shall be sewn to the inside of the sleeve shell approximately 5 inches from the sleeve end and extending toward the cuff forming the sleeve well. The neoprene sleeve well shall form an elasticized cuff end with an FR Velcro® tab providing a snug fit at the wrist and covering the knit wristlet. This sleeve well configuration serves to prevent water and other hazardous elements from entering the sleeves when the arms are raised. The neoprene barrier material shall also line the inside of the sleeve shell from the cuff to a point approximately 5 inches back, where it joins the sleeve well and is double stitched to the shell. Four Ara -shield® snap tabs will be sewn into the juncture of the sleeve well and wristlet. The tabs will be spaced equidistant from each other and shall be fitted with female snap fasteners to accommodate corresponding male snaps in the liner sleeves. One of the Ara -shield® snap tabs shall be a different color in the liner to correspond with color coded snap tabs for ease of matching the liner system to the outer shell after inspection or cleaning is completed. This configuration will ensure there is no interruption in protection between the sleeve liner and wristlet. Does your bid comply with all aspects of this section? Yes J— No Coats shall incorporate separate facings to ensure there is no interruption in thermal or moisture protection in the front closure area. The facings shall measure approximately 3 inches wide, extend from collar to hem, and be double stitched to the underside of the outer shell at the leading edges of the front body panels. A breathable moisture barrier material shall be sewn to the jacket facings and configured such that it is sandwiched between the jacket facing and the inside of the respective body panel. The breathable film side shall face inward to protect it. There shall be wicking barrier constructed of Crosstech 2F moisture barrier material installed on the front closure system on the left and right side directly below the front facings to ensure continuous protection and overlap. The wicking barrier shall extend no more than a maximum of W beyond the inner facing and false facing shall be unacceptable. The thermal liner and moisture barrier assembly shall be attached to the jacket facings by means of snap fasteners. Does your bid comply with all aspects of this section? Yes Z_ No Coats outer shell materials shall be of 7.5 oz. Safety Components "PBI Max" fabric or TenCate "Kombat Flex" fabric. Coats thermal lining materials shall be of 7.4 oz. calendared 100% spun IsoDri Glide 2L AraFlow K6 or equivalent. Coats moisture barriers shall be of 5.0 oz; Crosstech Black material. Does your bid comply with all aspects of this section? Yes ✓ No The thermal liner and moisture barrier shall be completely removable from the jacket shell. Two strips of % inch wide FR Velcro® fastener tape shall secure the thermal liner/moisture barrier to the outer shell along the length of the neckline under the collar. This opening shall run the full length of the collar for the purpose of inspecting the inner surfaces of the jacket liner system. The remainder of the thermal liner/moisture barrier shall be secured with a minimum of four snap fasteners appropriately spaced on each jacket facing and four Ara-Shield®snap fasteners at each sleeve end. The outside perimeter of the moisture barrier and thermal liner layers shall be bound together along the side and bottom edges with a bias -cut neoprene coated cotton/polyester binding for a finished appearance that prevents fraying and wicking of contaminants. Stitching used to secure the thermal liner and moisture barrier in place of the neoprene shall not be considered, since stitching is not able to provide the same level of abrasion resistance. Does your bid comply with all aspects of this section? Yes _V_/ No Coats shall be provided with additional optional specifications listed below: Liner Inspection Port Yes _� No Detachable Liner Yes _� No Liner Label Pocket Yes -I/--/ No Nomex-Tabbed long wristlets Yes Z_ No Scotchlite Trim, Lime 2 -Tone, "Project Fires' Yes /—/— No Back Patch with 3" sewn letters -lime Scotchlite (Department Specification Vary – See Department Options Page) Yes No Hanging Letter Patch with - Avg.7 Letters - 3" sewn letters -lime Scotchlite; 2" Letters to may be used if necessary to fit (Removable Name Plate —1st initial with "period", Last Name. Panel shall be drop down tail with snap and Velcro attachment.) 2" Velcro/Zipper Coat Closure Yes �_ No Yes ^/1 No Thermal Enhancements (Over Shoulders, Across Back, Wrist toElbo ) Yes No Coat sleeve cuffs —"Dragon Hide" or equivalent Yes _/_ No Shoulder top outer reinforcement - "Dragon Hide" or equivalent. / Yes ✓ No Sleeve reinforcement at elbow — "Dragon Hide" or equivalent. Yes/ No Full Bellows Pockets - PBI Max or equivalent - Bronze - 2" X 8" X8" Pocket closures shall be of lay flat flaps with hook and loop Velcro fabric. Yes � No One tool pouch constructed of Kevlar in one coat pocket. Side to be determined by agency Yes No Does your bid comply with all aspects of this section? Yes No PANTS The pant shall be available in even size waist measurements of two inch increments and shall be available in a range of sizes from 24 to 68. The pant inseam measurement shall be available in two inch increments. Generalized sizing, such as small, medium, large, etc., will not be considered acceptable. Sizing specifically for women shall also be available. Does your bid comply with all aspects of this section? Yes _ No The pants shall be ladder belt capable to include sufficient belt loops to support rescue operations. Belts will be purchased individually and are not to be included in this bid. However, all pants shall be manufactured to allow for use of res cu belt. Does your bid comply with all aspects of this section? Yes 77 No 10 Pants fly closures shall consist of zipper, outer flap with Velcro, and Nomex belt w/ evenly spaced outer shell belt loops. Does your bid comply with all aspects of this section? Yes --V—/ No The pants shall be of a traditional waist -high -only design to facilitate full torso ventilation of front, rear and sides of trunk. Does your bid comply with all aspects of this section? Yes _k/_ No The body of the shell shall be constructed of four separate body panels consisting of two front panels and two back panels. The body panels shall be shaped so as to provide a tailored fit, thereby enhancing body movement, and shall be joined together by double stitching with Nomex® thread. The body panels and seam lengths shall be graded to size to assure accurate fit in a broad range of sizes. Does your bid comply with all aspects of this section? Yes _/_ No The rise of the rear pant center back seam, from the top back of the waistband to where it intersects the inside leg seams at the crotch, shall exceed the rise at the front of the pant by 8 inches. The longer rear center back seam provides added fullness to the seat area for extreme mobility without restriction when stepping up or crouching and will be graded to size. This feature in combination with other design elements will maintain alignment of the knee directly over the knee pads when kneeling and crawling. Does your bid comply with all aspects of this section? Yes No On the inside waistband shall be attachments for the standard "H" style or "V" style "Padded Rip -Cord" suspenders. There will be four attachments total – 2 front, 2 back. The suspender attachments shall be constructed of a double layer of black aramid measuring approximately % inch wide by 3 -inches long. They shall be sewn in a horizontal position on the ends only to form a loop. The appearance will be much like a horizontal belt loop to capture the suspender ends. Manufacturing style may vary so long as intended result is met. Does your bid comply with all aspects of this section? Yes _/_ No The outer shell of the pant shall wrap over thermal lining and moisture barrier at the waist, in order to minimize unsnapping of liner during donning process. OR The waist area of the pants shall be reinforced on the inside with a separate piece of black aramid outer shell material not less than two inches in width. Neoprene coated cotton/polyester shall be sewn to the back of the waistband as a reinforcement. The aramid/Neoprene waistband shall be cut on the bias to allow the waistband to stretch for unrestricted movement and increased comfort. The top edge of the waistband reinforcement shall be double stitched to the outer shell at the top of the pants. The top of the thermal liner and moisture barrier shall be secured to the underside of the waistband reinforcement so as 11 to be sandwiched between the waistband reinforcement and outer shell to reduce the possibility of liner detachment while donning and to avoid pass through of snaps from the outer shell to the inner liner. The liner system of the pant shall incorporate a full length opening along the entire waistline for ease in inspecting the inner layers as well as performing the complete Liner Inspection. The thermal liner and moisture barrier shall be individually bound with a neoprene coated bias cut tape, and joined together with a snap at the center back. There shall be a minimum of 4 snap tabs sewn to the underside of the waistband, with corresponding snaps in the moisture barrier layer to secure the barrier to the shell. The pant thermal layer shall snap directly to the waistband by means of nine snap fasteners. There shall be no hook and loop used to close the liner access opening. Does your bid comply with all aspects of this section? Yes __/_ No Pant outer shell materials shall be of 7.5 oz. Safety Components "PBI Max" fabric or TenCate "Kombat Flex" fabric. Pant thermal lining materials shall be of 7.4 oz. calendared 100% spun IsoDri Glide 2L AraFlow K6 or equivalent. Pant moisture barriers shall be of 5.0 oz; Crosstech Black material. Does your bid comply with all aspects of this section? Yes /_ No Pants shall be provided with additional optional specifications listed below: Liner Inspection Port Yes No Detachable Liner Yes _� No 3" Cuff trim -Lime 2 -Tone Scotchlite Yes No Angled Cuffs - Pants Cuffs trim — "Dragon Hide" or equivalent Yes _,Z_ No Pant leg and knees — Integral knee pads built into liners. Padding to include dual layer closed cell foam and single layer silicone pad sewn into liners. Knee exterior pant surface shall be protected by "Dragon Hide" or equivalent. Yes / No Large Bellows Pockets -Pants - PBI Max or equivalent - 10" x 10" x 2" lined with Kevlar. YesZ No One tool pouch constructed of Kevlar in one pant pocket. Side to be determined by agency 12 Yes No Snap Style Suspender Attachment Yes _� No Suspenders with Snap Attach and Quick Adjust Installed Yes No Both coat and pants have cancer prevention initiatives? Yes—/—No Please describe in detail the cancer prevention initiatives below NAFECO OFFERS THE LION REDZONE CONTAMINANT CONTROL -PACKAGE INCLUDED ON THE PROPOSED GEAR. PLEASE SEE THE ENCLOSED LITERATURE FOR PACKAGE DETAILS. 13 The following Department Specific Options must be incorporated into the bidder's price entered on Page One of this Bid Invitation: Springdale Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)P'G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products, or equivalent. Back Patch of PBI Max or equivalent,. Bronze in color, with "SPRINGDALE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x 3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate "Survivor " 900 flashlight located on right chest. Does your bid comply with all aspects of this section? Yes 41 No Bentonville Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)P'G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products, or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "BENTONVILLE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate "Big Ed" 90° style flashlight and located on right chest. Does your bid comply with all aspects of this section? Yes —,L No 14 Fayetteville Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "FAYETTEVILLE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Flashlight Clip w/Velcro on Strap of PBI Max or equivalent, Bronze in color to accommodate "Survivor" 90° flashlight located on right chest. Siloam Springs Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "SILOAM SPRINGS FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8'W'W" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Flashlight Clip w/Velcro on Strap of PBI Max or equivalent, Bronze in color to accommodate "Survivor" 900 flashlight located on right chest. SUBSTITUTION OF BRAND: No substitutions of brand under this contract after award. Any delivery of unauthorized substitutions will be considered contract default. 15 GUARANTY: All items delivered shall be newly manufactured and in first-class condition. The bidder hereby guarantees that items furnished hereunder will be free from defects in design, workmanship and material. The bidder also guarantees that all applicable laws will be complied with relating to construction, packaging, labeling and registration. The bidder's obligations under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise specified herein. ASSIGNMENT: The contract entered into pursuant to this invitation for bid is not assignable, nor the duties herein delegable by either party without the written consent of the other party of the contract. DISCRIMINATION: In order to comply with the provision of Act 954 of 1977, relating to unfair employment practices, the bidder agrees that the bidder will not discriminate against any employee or applicant for employment because of race, sex, color, age, religion, handicap, or national origin. BIDDER'S CONTACT INFORMATION COMPANY NAME STREET ADDRESS CITY STATE and ZIP CODE PHONE NUMBER NAFECO (North America Fire Equipment Co., Inc.) 1515 West Moulton Street Decatur Alabama 35601 256-353-7100 or 800-628-6233 AUTHORIZED AGENT OF BIDDER SIGNATURE AND TITLE Vice President Ronald Woodall Signature Title 16 N W A Bunker Gear Bid Due: Wednesday, December 19, 2018 2:00pm Additional Information and Product Literature N W A Bunker Gear Bid Additional Information 1) Delivery is to be forty-five (45) days after receipt of order and sizes at LION factory. 2) We are not submitting an alternate delivery date. Our delivery date is as stated above. 3) Proposed pricing is good until 12/31/19. 4) Pricing for 2020 and 2021 will be reviewed at the renewal time. Any potential price increases will be based upon the Consumer Pricing Index for each proceeding calendar year 5) The LION RedZone Contaminant Control Package uses a zipper, and does not require snap tabs of different color to match the liner system to the outer shell after inspection or cleaning. 6) Please see the enclosed literature for details on the LION RedZone Contaminant Control Package. ' 7) NAFECO, Decatur AL., is an authorized service center for LION structural gear. LION also maintains LION Total Care service centers for advanced cleaning, decontamination, repairs and alterations. NAFECO certifies the repair/refurbishment of products purchased under this contract in fifteen (15) working days after receipt of gear for repair/refurbishment. INVITATION FOR COMPETITIVE SEALED BIDS SCOPE: The scope of this Invitation to Bid is to provide firm contract pricing for Structural Firefighting Btd'od Borne Resistant Personal Protective Clothing (Coats and Pants) to be purchased by the agencies listed below and to provide for a clear annual cost increase rogram of the stated items ordered for a contract period of three (3) years beginning on January 1, 2019 and ending on December 31, 2021. BID ITEMS: Structural Firefighting Personal Protective Clothing (Coats and Pants) as further specified later in this document. Bid pricing must include individual fire department personnel sizing for custom fit of the stated coats and pants to be performed in house at the local fire stations of the purchasing agencies by factory trained dealer representatives. NO EXCEPTIONS. Item Description Unit Price Structural Firefighting Personal Protective Coat with Springdale Options $1,395-95 Structural Firefighting Personal Protective Pants with Springdale Options $ 943.78 Structural Firefighting Personal Protective Coat with Fayetteville Options $ 1.399.72 Structural Firefighting Personal Protective Pants with Fayetteville Options $ 943.78 Structural Firefighting Personal Protective Coat with Bentonville Options $ 1.398.37 Structural Firefighting Personal Protective Pants with Bentonville Options $ 943.78 Structural Firefighting Personal Protective Coat with Siloam Spr. Options $1.402.16 Structural Firefighting Personal Protective Pants with Siloam Spr. Options $ 943.78 City patch and USA flag on left and right sleeve of coat. One patch shall be attached to each side as determined by city. Patches shall be of NFPA compliant construction. 0.00 Pricing shall include one patch for each sleeve of one (1) coat. $ Included in price of coat The bid unit price must cover all of the materials and operations necessary for the production of items as specified including delivery (FOB De Arkansas freight pa aidd). Sales tax is not to be included in the bid unit price. App' cable(state and local) will apply to this bid, but will not be considered in award of the bid. 1. The entire cost of preparing and providing responses to this bid invitation shall be borne by the bidder. 2. All bidders must be authorized dealers to sell and service the products specified. PURCHASING AGENCIES: Fayetteville, Arkansas Fire Department; Springdale, Arkansas Fire Department; Bentonville, Arkansas Fire Department; Siloam Springs, Arkansas Fire Department; Other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas CONTACT PERSON and TELEPHONE: Springdale Fire Captain David Kissinger, Cell: 479-283-7297, Office: 479-751-4510 BID OPENING LOCATION: City of Springdale Administration Building located at 201 Spring Street, Springdale, Arkansas in room 236. BID OPENING DATE AND TIME: Wednesday, December 19, 2018 at 2:00 pm Central Daylight Time BID SUBMISSION: Bids may be mailed, shipped via common carrier, or hand delivered to City of Springdale, City Clerk's Office located at 201 Spring Street, Springdale, Arkansas 72764 until 2:00 p.m. Wednesday, December 19, 2018. Bids must be submitted on this form, with attachments as appropriate, on or before the date and time specified for bid opening. If this form is not used, the bid may be rejected. The bid must be typed or printed in ink and signed in ink. Unsigned bids will be disqualified. The person signing the bid should show title or authority to bind his/her firm in this contract. Bid prices must remain firm for consideration and acceptance for thirty days from the bid opening date. BIDS MAY NOT BE FAXED. SEALED BIDS WILL BE ACCEPTED FOR THE ABOVE STATED PURCHASING AGENCIES ONLY UNTIL THE DATE AND TIME SPECIFIED ABOVE AT THE SPECIFIED LOCATION. THE BID ENVELOPE MUST BE SEALED , AND SHOULD BE PROPERLY MARKED WITH "PROTECTIVE CLOTHING BID" AND THE BIDDER'S NAME AND RETURN ADDRESS. BID/CONTRACT RULES and PERIOD: Bid prices are firm for the life of the contract with the following price escalation rules. The contract is fora three (3) year term beginning on January 1, 2019 and ending on December 31, 2021. Bid contract is for firm pricing on a calendar year (January to December) basis. The initial bid price will be fixed for the period from January 1, 2019 until December 31, 2019. Price increases will be allowed based on the Consumer Price Index for each preceding calendar year for purchases ordered in 2020 and 2021. Northern Safety CANNOT AGREE to this due to unknown escalating materials costs from materials manufacturers. Please see attached EXCEPTIONS PAGE. 2 A contract award will be issued to the successful bidder. The contract results in a binding obligation without further action by either party. This award does not authorize shipment. Shipment is only authorized after the authorized purchasing agency provides confirmation to the successful bidder in accordance with each purchasing agencies purchasing procedures. ESTIMATED QUANTITIES: The purchasing agencies anticipate combined purchase quantities of fifty (50) units each (Coats and Pants) per calendar year during the contract period. Actual order quantities may be more or less than the estimated quantity. Quantities stated are estimates only, and are not guaranteed. ANTICIPATION TO AWARD BID/CONTRACT: This Invitation for Bid will be awarded to the lowest responsive, responsible bidder that meets all specifications and requirements stated herein for the life of the contract. The purchasing agencies anticipate award of the contract within thirty (30) days following bid opening. STANDARD TERMS AND CONDITIONS: ACCEPTANCE AND REJECTION: The purchasing agencies reserve the right to accept or reject all or any part of a bid or any and all bids, to waive minor technicalities, and to award the bid to best serve the interest of the agencies. BRAND NAME REFERENCES: Bids on brands of like nature and quality will be considered. Bids must show the manufacturer, brand or trade name, and other descriptions, and should include the manufacturer's illustrations and complete descriptions of the product offered. The purchasing agencies reserve the right to determine whether offered brands are equivalent and meet the standards of the items specified, and the purchasing agencies may require the bidder to supply additional descriptive material. DEFAULT: All products furnished will be subject to inspection and acceptance of the purchasing agency after delivery. Back orders, default in promised delivery, or failure to meet specifications authorize the purchasing agency to cancel the contract. INVOICING: An itemized invoice addressed to the purchasing agency reflecting the agency's individual purchase confirmation, item description, quantity, unit price, and total price including applicable sales tax is required. Payment to the vendor by the purchasing agency will be made within 30 days following delivery, acceptance and invoicing in accordance with these specifications. DELIVERY (FOB DESTINATION, FREIGHT PAID): Delivery is required within forty-five (45) calendar days after receipt of order. "Calendar days" shall be defined as Monday through Sunday of each week inclusive of all official Federal holidays. All transportation expenses for delivery of the finished product will be the responsibility of the contractor. Extended (Alternate) delivery days may be considered when in the best interest of the purchasing agencies. If delivery guaranty of forty-five (45) days cannot be met by the bidder, the bidder must state the number of days required to place the product in the ordering agencies designated location. Failure to state the delivery days obligates the bidder to complete delivery within forty-five (45) calendar days after receipt of order. If the bidder desires to submit an alternate delivery period, the bidder shall insert the number of working days required by the bidder for the delivery of stated product in the blank below. ALTERNATE DELIVERY: working days after receipt of order for delivery to designated location. DELIVERY LOCATIONS: Fayetteville, Arkansas Fire Department; Springdale, Arkansas Fire Department; Bentonville, Arkansas Fire Department; Siloam Springs, Arkansas Fire Department; Other fire departments within Benton, Carroll, Madison, and Washington Counties, Arkansas LIQUIDATED DAMAGES OR PENALTY! All products furnished will be subject to inspection and acceptance after delivery. Failure to meet specifications constitutes breach of contract and liquidated damages may be imposed by the purchasing agencies. Liquidated damages imposed by a purchasing agency against the bidder for failure to meet the agreed upon delivery schedule will be one percent (1%) of the invoice amount of the applicable order for each working day beyond the specified delivery time. The bidder shall be relieved of delays due to causes beyond their control such as acts of God, national emergency, strikes, or fire. The bidder must notify in writing, on a timely basis, the purchasing agency of such developments stating reason, justification and extent of delay. MANUFACTURER AUTHORIZED REPAIR CENTER: Bidders must provide valid proof of the availability of a factory approved repair/refurbishment center for the timely repair and refurbishment of damaged and or worn products purchased pursuant to this contract. Bidder must provide written guaranty of working days required (barring severe or otherwise unusual circumstances) to complete repair or refurbishment of product. REPAIR/REFURBISHMENT TIME: Bidder guaranties they will repair or refurbish products purchased under this contract in 15 working days after receipt of order including return delivery to the purchasing agency. DETAILED ITEM SPECIFICATIONS: The minimum requirements of this specification are as defined by NFPA 1971, Standard on Protective Ensemble for Structural Fire Fighting, 2018 Edition (hereinafter referred to as NFPA 1971, except in the absence of comment on a particular point, industry standard practice shall be presumed to prevail. Workmanship and material shall be first quality throughout. All exceptions to specifications must be clearly identified within the bid. In the absence of comment to a specific point, the bidder is required to furnish a wholly compliant garment. Blanket exception(s) are not allowed. Does your bid comply with all aspects of this section? Yes X No The bidder must certify that the products proposed in this bid meet or exceed all requirements of NFPA 1971. The manufacturer must also list and label this product with Underwriters Laboratories Inc. (UL) or Safety Equipment Institute (SEI), as third party certification as prescribed in NFPA 1971. All certification testing and test preconditioning must have been performed by an ISO 17025 -certified laboratory. UL, SEI or a UL Authorized Client Test Data Program laboratory may fulfill this requirement. Labels shall be permanently and integrally printed onto materials that meet the requirements for labels of NFPA 1971. The product shall be clearly labeled to fully identify the material content of all three layers: outer shell, moisture barrier and thermal liner. Each separable layer shall be labeled with the FEMSA-style DANGER label in an obvious location. Does your bid comply with all aspects of this section? Yes X No Pattern tailoring to custom -fit individual department members is mandatory. Individual personnel sizing shall be performed for each and every item ordered. Sizing must be performed by a factory trained measurement specialist taking actual measurements of the firefighter. Sizing measurements shall be taken at the local purchasing agency's location under a schedule mutually agreed upon between the successful bidder and the purchasing agency. No generic sizing such as Small -Medium -Large -Extra Large will be allowed. Does your bid comply with all aspects of this section? Yes X No In order to insure that every member of the department can safely perform to the maximum of their ability without extra bulk and without restriction, Jackets and Pants shall be available in all sizes and dimensions as follows: Pants: Gender: Gender specific Men's and Women's patterns Waist: Even sizes Inseam: Even sizes Coats: Gender: Gender specific Men's and Women's patterns will be available. Chest: Even sizes Back Length: Men's 29", 32", 35", 40" Women's 26", 29" Body Shape: Men's: Straight and Tapered Note: The straight cut offers more fullness at the hips (i.e. jacket sweep) and is recommended when an IH Ready trouser is being specified. Women's: Straight Sleeve: 1" increments Coats and Pants available in only one standard shape will not be acceptable. Does your bid comply with all aspects of this section? Yes X No All linings, including thermal linings and moisture barriers, shall be tailor -graded to fit within the overall garment composite of all layers without causing bunching or binding when the garment is worn. Does your bid comply with all aspects of this section? Yes X No All thread used in seams shall be Nomex® of minimum Tex size T-70. Does your bid comply with all aspects of this section? Yes X No All moisture barrier seams shall be tape -sealed to meet all requirements of the NFPA 1971 Liquid Penetration Resistance Test. Does your bid comply with all aspects of this section? Yes X No All pockets shall be reinforced with an extra layer of NFPA-certified outer shell, moisture barrier, or other NFPA-certified reinforcement material. The exact location of the reinforcements shall be identified at the time of order by the purchasing agency. All pockets shall have a means to drain water and shall have means of closure. All pocket closures shall be made either with hook and loop fastener tape a minimum of 1.5 inches wide, with a flap, or with snaps. The specific placement of the closure system shall be declared at the time of order. 3 -Dimensional pocketing shall feature the same construction details as the coats and pants. Does your bid comply with all aspects of this section? Yes X No All garment stress points shall be reinforced, rivets are not acceptable. Does your bid comply with all aspects of this section? Yes X No Reinforcements shall be provided at cuffs and pockets and shall meet the requirements of NFPA 1971. THERMAL PROTECTIVE PERFORMANCE All thermal liner or thermal enhancing materials used in the garments shall meet the following criteria after a 500° Fahrenheit oven test: 1) Material shall remain intact and flexible 2) No portion of the material shall crack, crumble or flake Does your bid comply with all aspects of this section? Yes X No The assembled garment, consisting of an outer shell, moisture barrier and thermal liner, shall exhibit a TPP (Thermal Protective Performance) rating of not less than 35. Does your bid comply with all aspects of this section? Yes _X _ No _ The following standards in their active versions on the date of invitation for bid shall form a part of this specification to the extent specified herein. ASTM D 6193-97 Standard Practice for Stitches and Seams NFPA 1500, 2018 Edition Standard on Fire Department Occupational Safety and Health Program NFPA 1851, 2014 Edition Standard on Selection, Care, and Maintenance of Structural Fire Fighting Protective Ensembles NFPA 1971, 2018 Edition Standard on Protective Ensemble for Structural Fire Fighting Does your bid comply with all aspects of this section? Yes X No The coat composite (all three layers) shall not gap when the firefighter is bending, crawling or climbing. Gapping shall be determined as defined by NFPA 1500 with both arms fully overhead and wearer bending to rear, sides and front. The actual length of coats (shorter or longer) will be determined by each individual's torso length. Coat must interface properly with standard height pants. Does your bid comply with all aspects of this section? Yes X No Coats shall feature a tailored three-piece body, one-piece back construction throughout the outer shell, moisture barrier and thermal liner layers. To facilitate individual tailoring needs, the major A & B seams joining the one-piece back to the right and the left front 7 body panels (outer shell and all interior layers) shall be located at the most lateral position when the coat is laid flat for inspection. Does your bid comply with all aspects of this section? Yes X No Coats shall supply an NFPA required and certified Drag Rescue Device. The device shall be designed to fit each individual's chest size. Each strap will be properly labeled with DANGER labels that include what chest size the Rescue Strap is designed to fit along with instructions for care and installation/removal of the Rescue Strap. The grab handle shall be positioned at the rear of the upper torso where it will be covered by an outer shell tunnel. Does your bid comply with all aspects of this section? Yes X No The sleeves shall be of a two piece construction with an upper and a lower sleeve and contoured to follow the natural shape of the arm at rest. Both the under and upper sleeves shall be graded in proportion to the chest size. Does your bid comply with all aspects of this section? Yes No X Please see attached Exceptions Sheet Coats shall be equipped with Nomex® knit wristlets with thumb loop not less than 4 inches in length and of double thickness. Nomex® knit is constructed of 96% Nomex® and 4% Spandex for shape retention. The color of the wristlets shall be grey. The wristlets shall be sewn to the end of the liner sleeves. Flame resistant neoprene coated cotton/polyester impermeable barrier material shall be sewn to the inside of the sleeve shell approximately 5 inches from the sleeve end and extending toward the cuff forming the sleeve well. The neoprene sleeve well shall form an elasticized cuff end with an FR Velcro® tab providing a snug fit at the wrist and covering the knit wristlet. This sleeve well configuration serves to prevent water and other hazardous elements from entering the sleeves when the arms are raised. The neoprene barrier material shall also line the inside of the sleeve shell from the cuff to a point approximately 5 inches back, where it joins the sleeve well and is double stitched to the shell. Four Ara -shield® snap tabs will be sewn into the juncture of the sleeve well and wristlet. The tabs will be spaced equidistant from each other and shall be fitted with female snap fasteners to accommodate corresponding male snaps in the liner sleeves. One of the Ara -shield® snap tabs shall be a different color in the liner to correspond with color coded snap tabs for ease of matching the liner system to the outer shell after inspection or cleaning is completed. This configuration will ensure there is no interruption in protection between the sleeve liner and wristlet. Does your bid comply with all aspects of this section? Yes No X But does meet intent Please see attached Exceptions Sheet Coats shall incorporate separate facings to ensure there is no interruption in thermal or moisture protection in the front closure area. The facings shall measure approximately 3 inches wide, extend from collar to hem, and be double stitched to the underside of the outer shell at the leading edges of the front body panels. A breathable moisture barrier material shall be sewn to the jacket facings and configured such that it is sandwiched between the jacket facing and the inside of the respective body panel. The breathable film side shall face inward to protect it. There shall be wicking barrier constructed of Crosstech 2F moisture barrier material installed on the front closure system on the left and right side directly below the front facings to ensure continuous protection and overlap. The wicking barrier shall extend no more than a maximum of Y4" beyond the inner facing and false facing shall be unacceptable. The thermal liner and moisture barrier assembly shall be attached to the jacket facings by means of snap fasteners. Does your bid comply with all aspects of this section? Yes X No Coats outer shell materials shall be of 7.5 oz. Safety Components 'PBI Max" fabric or TenCate "Kombat Flex" fabric. Coats thermal lining materials shall be of 7.4 oz. calendared 100% spun IsoDri Glide 2L AraFlow K6 or equivalent. Coats moisture barriers shall be of 5.0 oz; Crosstech Black material. Does your bid comply with all aspects of this section? Yes X No The thermal liner and moisture barrier shall be completely removable from the jacket shell. Two strips of % inch wide FR Velcro® fastener tape shall secure the thermal liner/moisture barrier to the outer shell along the length of the neckline under the collar. This opening shall run the full length of the collar for the purpose of inspecting the inner surfaces of the jacket liner system. The remainder of the thermal liner/moisture barrier shall be secured,with a minimum of four snap fasteners appropriately spaced on each jacket facing and four Ara -Shield® snap fasteners at each sleeve end. The outside perimeter of the moisture barrier and thermal liner layers shall be bound together along the side and bottom edges with a bias -cut neoprene coated cotton/polyester binding for a finished appearance that prevents fraying and wicking of contaminants. Stitching used to secure the thermal liner and moisture barrier in place of the neoprene shall not be considered, since stitching is not able to provide the same level of abrasion resistance. Does your bid comply with all aspects of this section? Yes - No X But does meet intent Please see attached Exceptions Sheet Coats shall be provided with additional optional specifications listed below: Liner Inspection Port Detachable Liner Liner Label Pocket Nomex-Tabbed long wristlets Yes X No Yes X No Yes X No Yes X No 9 Scotchlite Trim, Lime 2 -Tone, "Project Fires" Yes X No Back Patch with 3" sewn letters -lime Scotchlite (Department Specification Vary — See Department Options Page) Yes X No Hanging Letter Patch with - Avg.7 Letters - 3" sewn letters -lime Scotchlite; 2" Letters to may be used if necessary to fit (Removable Name Plate —1 st initial with "period", Last Name. Panel shall be drop down tail with snap and Velcro attachment.) 2" Velcro/Zipper Coat Closure Yes X No Yes X No Thermal Enhancements (Over Shoulders, Across Back, Wrist to Elbow) Yes X No Coat sleeve cuffs —"Dragon Hide" or equivalent Yes X No Shoulder top outer reinforcement - "Dragon Hide" or equivalent. Yes No_X_ Please see attached Exceptions Sheet Sleeve reinforcement at elbow — "Dragon Hide" or equivalent. Yes _X_ No Full Bellows Pockets - PBI Max or equivalent - Bronze - 2" X 8" X8" Pocket closures shall be of lay flat flaps with hook and loop Velcro fabric. Yes X No One tool pouch constructed of Kevlar in one coat pocket. Side to be determined. by agency Yes _X_ No Does your bid comply with all aspects of this section? Yes X No PANTS The pant shall be available in even size waist measurements of two inch increments and shall be available in a range of sizes from 24 to 68. The pant inseam measurement shall be available in two inch increments. Generalized sizing, such as small, medium, large, etc., will not be considered acceptable. Sizing specifically for women shall also be available. 10 Does your bid comply with all aspects of this section? Yes X No Available in 1" increments The pants shall be ladder belt capable to include sufficient belt loops to support rescue operations. Belts will be purchased individually and are not to be included in this bid. However, all pants shall be manufactured to allow for use of rescue belt. . Does your bid comply with all aspects of this section? Yes _X_ No Pants fly closures shall consist of zipper, outer flap with Velcro, and Nomex belt w/ evenly spaced outer shell belt loops. Does your bid comply with all aspects of this section? Yes _X_ No The pants shall be of a traditional waist -high -only design to facilitate full torso ventilation of front, rear and sides of trunk. Does your bid comply with all aspects of this section? Yes X No The body of the shell shall be constructed of four separate body panels consisting of two front panels and two back panels. The body panels shall be shaped so as to provide a tailored fit, thereby enhancing body movement, and shall be joined together by double stitching with Nome)& thread. The body panels and seam lengths shall be graded to size to assure accurate fit in a broad range of sizes. Does your bid comply with all aspects of this section? Yes X No The rise of the rear pant center back seam, from the top back of the waistband to where it intersects the inside leg seams at the crotch, shall exceed the rise at the front of Ethe pant by 8 inches. The longer rear center back seam provides added fullness to the seat area for extreme mobility without restriction when stepping up or crouching and will be graded to size. This feature in combination with other design elements will maintain alignment of the knee directly over the knee pads when kneeling and crawling. Does your bid comply with all aspects of this section? Yes X No- On o_ On the inside waistband shall be attachments for the standard "H" style or "V" style "Padded Rip -Cord" suspenders. There will be four attachments total — 2 front, 2 back. The suspender attachments shall be constructed of a double layer of black aramid measuring approximately'/ inch wide by 3 -inches long. They shall be sewn in a horizontal position on the ends only to form a loop. The appearance will be much like a horizontal belt loop to capture the suspender ends. Manufacturing style may vary so long as intended result is met. Does your bid comply with all aspects of this section? Yes X No 11 The outer shell of the pant shall wrap over thermal lining and moisture barrier at the waist, in order to minimize unsnapping of liner during donning process. OR The waist area of the pants shall be reinforced on the inside with a separate piece of black aramid outer shell material not less than two inches in width. Neoprene coated cotton/polyester shall be sewn to the back of the waistband as a reinforcement. The aramid/Neoprene waistband shall be cut on the bias to allow the waistband to stretch for unrestricted movement and increased comfort. The top edge of the waistband reinforcement shall be double stitched to the outer shell at the top of the pants. The top of the thermal liner and moisture barrier shall be secured to the underside of the waistband reinforcement so as to be sandwiched between the waistband reinforcement and outer shell to reduce the possibility of liner detachment while donning and to avoid pass through of snaps from the outer shell to the inner liner. The liner system of the pant shall incorporate a full length opening along the entire waistline for ease in inspecting the inner layers as well as performing the complete Liner Inspection. The thermal liner and moisture barrier shall be individually bound with a neoprene coated bias cut tape, and joined together with a snap at the center back. There shall be a minimum of 4 snap tabs sewn to the underside of the waistband, with corresponding snaps in the moisture barrier layer to secure the barrier to the shell. The pant thermal layer shall snap directly to the waistband by means of nine snap fasteners. There shall be no hook and loop used to close the liner access opening. Does your bid comply with all aspects of this'section? Yes X No Pant outer shell materials shall be of 7.5 oz. Safety Components 'PBI Max" fabric or TenCate "Kombat Flex" fabric. Pant thermal lining materials shall be,pf 7.4 oz. calendared 100% spun IsoDri Glide 2L AraFlow K6 or equivalent. Pant moisture barriers shall be of 5.0 oz; Crosstech Black material. Does your bid comply with all aspects of this section? Yes X No Pants shall be provided with additional optional specifications listed below: Liner Inspection Port Yes X No Detachable Liner Yes X No 3" Cuff trim -Lime 2 -Tone Scotchlite Yes X No Angled Cuffs - Pants Cuffs trim —"Dragon Hide" or equivalent Yes X No Pant leg and knees — Integral knee pads built into liners. Padding to include dual layer closed cell foam and single layer silicone pad sewn into liners. Knee exterior pant surface shall be protected by "Dragon Hide" or equivalent. 12 Yes X No Large Bellows Pockets -Pants - PBI Max or equivalent - 10"x 10" x2" lined with Kevlar. Yes X No One tool pouch constructed of Kevlar in one pant pocket. Side to be determined by agency Yes _X_ No Snap Style Suspender Attachment Yes X No Suspenders with Snap Attach and Quick Adjust Installed Yes X No Both coat and pants have cancer prevention initiatives? Yes_X_ No Not Quoted in this bid`but' are available at an additional cost. Please describe in detail the cancer prevention initiatives below. A layered barrier with an elasticized band which helps reduce particulate ingress at the coat/pant interface. This package can also be retrofitted to your current Morning Pride Tails coat. No additional steps needed to don the coat with the barrier in place. Extended Elasticized Moister Barrier and wrist shields together with the double knit wristlet continuous waterwell system help block particulates at the coat/glove interface. 13 The following Department Specific Options must be incorporated into the bidder's price entered on Page One of this Bid Invitation: Springdale Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or " V -Force" for Lion products, or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "SPRINGDALE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x 3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate "Survivor " 90° flashlight located on right chest. Does your bid comply with all aspects of this section? Yes X No Bentonville Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or " V -Force" for Lion products, or equivalent. 14 Back Patch of PBI Max or equivalent, Bronze in color, with "BENTONVILLE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Lanyard Flashlight Clip of PBI Max or equivalent, Bronze in color to accommodate "Big Ed" 90° style flashlight and located on right chest. Does your bid comply with all aspects of this section? Yes X No Fayetteville Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "FAYETTEVILLE FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. Mic Tab of PBI Max or equivalent, Bronze in color, 0.5"x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Flashlight Clip w/Velcro on Strap of PBI Max or equivalent, Bronze in color to accommodate "Survivor".. 90° flashlight located on right chest. Yes X Siloam Springs Fire Department Option Package: Pant and coat shall be of "G -Extreme" (coat)/"G-Xcel" (pant) cut for Globe products or "V -Force" for Lion products or equivalent. Back Patch of PBI Max or equivalent, Bronze in color, with "SILOAM SPRINGS FIRE" in 3" sewn letters of lime Scotchlite. Radio Pocket of PBI Max or equivalent, Bronze in color, 8"x3"x3" located on left chest, with notches on each side of top flap to allow for antenna protrusion. 15 Mic Tab of PBI Max or equivalent, Bronze in color, 0.5'x2.5" located on left chest above the radio pocket, and additional tab on coat front flap closure mounted vertically 6 inches below neck flap. Flashlight Clip wNelcro on Strap of PBI Max or equivalent, Bronze in color to accommodate "Survivor" 90° flashlight located on right chest. Yes X SUBSTITUTION OF BRAND: No substitutions of brand under this contract after award. Any delivery of unauthorized substitutions will be considered contract default. GUARANTY: All items delivered shall be newly manufactured and in first-class condition. The bidder hereby guarantees that items furnished hereunder will be free from defects in design, workmanship and material. The bidder also guarantees that all applicable laws will be complied with relating to construction, packaging, labeling and registration. The bidder's obligations under this paragraph shall survive for a period of one year from the date of delivery, unless otherwise specified herein. ASSIGNMENT: The contract entered into pursuant to this invitation for bid is not assignable, nor the duties herein delegable by either party without the written consent of the other party of the contract. DISCRIMINATION: In order to comply with the provision of Act 954 of 1977, relating to unfair employment practices, the bidder agrees that the bidder will not discriminate against any employee or applicant for employment because of race, sex, color, age, religion, handicap, or national origin. BIDDER'S CONTACT INFORMATION COMPANY NAME STREET ADDRESS CITY STATE and ZIP CODE PHONE NUMBER Northern Safety Inc. 5514 South 94th East Avenue Tulsa Oklahoma, 74145 800-256-1002 16 i i AUTHORIZED AGENT OF BIDDER SIGNATURE AND TITLE i 5w Signature Title 17 EXCEPTIONS BID/CONTRACT RULES and PERIOD Price increases will not exceed 5% per year. Northern Safety Corporate will not agree to increases based on CPI. WRISTLET/SLEEVE WELLS Morning Pride Tails utilizes a double knit wristlet continuous waterwell system made of the moisture barrier specified, in this case Crosstech Black, which channels water out of the coat without accumulating inside of a non -breathable neoprene sleeve well. Our elastic sleeve end also protects against particulates far better than other designs in the market. THERMAL LINER/MOISTURE BARRIER FASTENER Morning Pride Tails utilizes heavy-duty quarter -turn snaps to secure the Thermal Liner/Moister Barrier to the outer shell. Snaps run the full run of the coat. We do not offer 5/8" Velcro on our garments. SHOULDER REINFORCEMENT Morning Pride integrates a 2" dropped shoulder seam to eliminate abrasion. We recommend not using a shoulder reinforcement as it negates the breath ability of our dead -air panels. KNEE REINFORCEMENTS We are bidding and plan on testing the removable Biflex Knee which offers 5 Layers of our X9 padding in the center which improves in loft and protection after laundering and has proven durability. It is our experience that silicone develops a memory and tears easily but if silicone is an absolute necessity we will offer at the same price. SLEEVES Morning Pride Tails utilizes Hydraulic; Butterfly sleeve patterning having built-in underarm bellow with 85 -degree Lift Up Release Action to minimize coat hem rise. Sleeve attachment shall minimize shoulder lift and allow a full 360 degrees freedom of movement. Coat hem rise with overhead reach of both arms not to exceed 4 -inch (10.2 -cm) maximal extension on properly fitted garments. Shell -and -liner retraction at the cuff shall not exceed 1 inch (2.5 cm) when both arms are raised overhead. This helps eliminate wrist exposure. Honeywell Infernal Cancer Package A layered barrier with an elasticized band which helps reduce particulate ingress at the coat/pant interface. This package can also be retrofitted to your current Morning Pride Tails coat. No additional steps needed to don the coat with the barrier in place. Extended Elasticized Moister Barrier and wrist shields together with the double knit wristlet continuous waterwell system help block particulates at the coat/glove interface. Honeywell Internal City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0100 Agenda Date: 3/17/2020 Version: 1 Status: Second Reading In Control: City Council Meetinq File Type: Ordinance Agenda Number: B. 1 C-PZD 19-6952 (5102 W. WEDINGTON DR./LBDG WEDINGTON): AN ORDINANCE TO APPROVE A COMMERCIAL PLANNED ZONING DISTRICT ENTITLED C-PZD 19-6952 FOR APPROXIMATELY 8.60 ACRES LOCATED AT 5102 WEST WEDINGTON DRIVE TO ALLOW THE DEVELOPMENT OF MINI -STORAGE UNITS AND ACCESSORY OFFICE AND RETAIL SPACE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves C-PZD 19-6952 as described in Exhibits `A', `B' and `C' attached to the Planning Division's Agenda Memo which allows the development of approximately 110,000 square feet of mini -storage units and 2,000 square feet of accessory office and retail space. Section 2: This C-PZD approval is subject to the following conditions: 1. The area south of the proposed mini -storage structures that is alternately described as right-of-way and access easement shall be dedicated as right-of-way at the time of development. 2. An access easement shall be dedicated between the proposed parking lot serving the office/retail building and the property to the east. Section 3: That the official zoning map of the City of Fayetteville, Arkansas is hereby approved to reflect the zoning criteria change provided in Section 1 above. City of Fayetteville, Arkansas Paye I Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0100 Legistar File ID 2/18/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Garner Stoll 1/31/2020 CITY PLANNING (630) Submitted By Submitted Date Division / Department Action Recommendation: C-PZD 19-6952: Commercial Planned Zoning District (5102 W. WEDINGTON DR./LBDG WEDINGTON, 437): Submitted by CRAFTON TULL & ASSOCIATES, INC. for properties located at 5102 W. WEDINGTON DR. The properties are zoned R -A, RESIDENTIAL AGRICULTURE and contain approximately 8.60 acres. The request is to rezone the property to C-PZD, Commercial Planned Zoning District. Account Number Project Number Budgeted Item? NA Does item have a cost? No Budget Adjustment Attached? NA Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost Budget Adjustment Remaining Budget Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF FEBRUARY 18, 2020 TO: Mayor; Fayetteville City Council THRU: Don Marr, Chief of Staff Garner Stoll, Development Services Director FROM: Jonathan Curth, Development Review Manager DATE: January 31, 2020 CITY COUNCIL MEMO SUBJECT: C-PZD 19-6952: Commercial Planned Zoning District (5102 W. WEDINGTON DR./LBDG WEDINGTON, 437): Submitted by CRAFTON TULL & ASSOCIATES, INC. for properties located at 5102 W. WEDINGTON DR. The properties are zoned R -A, RESIDENTIAL AGRICULTURE and contain approximately 8.60 acres. The request is to rezone the property to C-PZD, Commercial Planned Zoning District. RECOMMENDATION: The Planning Commission recommends approval of C-PZD 19-6952 as shown in the attached Exhibits 'A', 'B', and `C', and with the following conditions of approval: 1. The area south of the proposed mini -storage structures that is alternately described as right-of-way and access easement shall be dedicated as right-of-way at the time of development; and 2. An access easement shall be dedicated between the proposed parking lot serving the office/retail building and the property to the east. Staff recommends denial of the request based on the findings herein. BACKGROUND: The subject property includes approximately 8.60 acres on the south side of Wedington Drive between Broyles and 54' Avenues. The property is currently zoned R -A, Residential -Agricultural, and is largely undeveloped except for a single-family dwelling near Wedington. The southern portion of the property includes floodplain and floodway associated with Owl Creek. Proposal: The proposal is to rezone the property to develop 110,000 square feet of mini -storage and 2,000 square feet of accessory office and retail. Land Use Compatibility: Staff does not find the proposed C-PZD to be compatible with the existing low-density residential and agricultural uses. The proposal does not locate mini -storage where it is generally most compatible: close to the residential and business uses it will serve, such as near a major intersection or employment center. Although screened from all directions and potentially less impactful than a comparably -sized retail or office development, the proposed mini -storage is incongruous with its large, approximately 50,000 -square foot industrial -style buildings and does Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 not compliment the character of the area with limited potential for an interconnected grid street system. Land Use Plan Analysis: Staff finds that the proposal is inconsistent with the property's Residential Neighborhood Area designation and the goals in City Plan 2030. While mini -storage may provide a service to residents and businesses, it is at its essence a warehousing use that is generally found in industrial and commercial areas, and portions of a City with more intense development. As proposed by the applicant, the eight -acre mini -storage development will offer limited accommodation for east -west access across the property between Wedington and Owl Creek, with a 43 -foot wide area set aside for a future street. This is located approximately 860 feet south of Wedington Drive. Furthermore, the effectively single -use nature of the proposed C-PZD will exclude the potential for a mix of land uses that can both compliment and counteract the low level of activity associated with mini -storage, thereby limiting its impact on the vitality of the street and desired interaction among existing and future land uses. All told, staff finds the proposed C-PZD to be in conflict with many of the factors encouraged in a planned zoning district, including land use compatibility, flexibility, variety, and harmony with the tenets of Fayetteville's Future Land Use Plan. DISCUSSION: At the January 13, 2020 Planning Commission meeting, Commissioners tabled the item to afford the applicant an opportunity to address staff and Commission concerns about the adverse impact of the development on future connectivity between the properties to the east and west. At the January 27, 2020 Planning Commission meeting, the item had its second hearing, where the applicant proposed dedication of an east -west, 43 -foot wide, right-of-way bisecting the property approximately 860 feet south of Wedington Drive. No public comment was made at either meeting. BUDGET/STAFF IMPACT: N/A Attachments: • Exhibit A • Exhibit B • Exhibit C o PZD Booklet o PZD Plats o PZD Architectural Examples • Planning Commission Staff Report PZD19-6952 I LBDG WEDINGTON Close Up View --------------;-------------------------------__-----, 11 Legend Planning Area Iz _ Fayetteville City Limits Shared Use Paved Trail Trail (Proposed) Building Footprint Subject Property RSF-4 Feet R -A 0 145 290 580 870 1,160 1 inch = 400 feet w a LO 19-6952 EXHIBIT 'A' m NORTH Residential -Agricultural RSF-4 RI -12 RMF -6 Community Services M Neighborhood Conservation 19-6952 EXHIBIT 'B' PARCEL 765-16190-000: Part of the Northwest quarter (NW %) of the Southeast quarter (SE %) of Section 11, Township 16 North, Range 31 West of the Fifth Principal Meridian, Washington County, Arkansas, being more particularly described as: Commencing at the Northeast corner of said Northwest quarter (NW %) of the Southeast quarter (SE %) and running thence S 02°25'19" W a distance of 52.9 feet per AHTD job number 040423, to a 2" aluminum AHTD monument, being on the Southern right-of-way line of W. Wedington Drive, also known as Arkansas Highway 16 per AHTD job number 040423, also being the true POINT OF BEGINNING; Thence, from said POINT OF BEGINNING, continuing S 02°25'19" W a distance of 1,178.79 feet to a capped %" Rebar marked "1532"; Thence N 79°04'56" W a distance of 260.86 feet; Thence N 02°26'51" E a distance of 1,135.74 feet to an AHTD monument being on the said southern right-of-way line of W. Wedington Drive; Thence along the said Southern right-of-way line of W. Wedington Drive S 87°34'49" E a distance of 256.78' back to the POINT OF BEGINNING. Containing 6.829 acres or 297,465 square feet, more or less. And: PARCEL 765-16191-000: Part of the Northwest quarter (NW %) of the Southeast quarter (SE %) of Section 11, Township 16 North, Range 31 West of the Fifth Principal Meridian, Washington County, Arkansas, being more particularly described as: Commencing at the Northeast corner of said Northwest quarter (NW %) of the Southeast quarter (SE %) and running thence S 02°25'19" W a distance of 52.9 feet per AHTD job number 040423, to a 2" aluminum AHTD monument, being on the Southern right-of-way line of W. Wedington Drive, also known as Arkansas Highway 16 per AHTD job number 040423; Thence along said right-of-way line N 87°34'49" W a distance of 256.78 feet to an AHTD monument on the east line of lot 1, Kjeldsen's Subdivision recorded as deed record 508 at page 175; Thence S 02°26'51" W a distance of 282.60 feet along said east line of lot 1 to a %" rebar found and accepted as the SE corner of said lot 1, being the true POINT OF BEGINNING; Thence from said POINT OF BEGINNING, S 02°26'51" W, passing through a capped 1/2" rebar marked "1826" at a distance of 732.53 feet, for a total distance of 832.53 feet to the centerline of Owl Creek; Thence along the centerline of Owl Creek the following four courses, said courses being approximate as observed during fieldwork conducted September 16, 2019; (1) S 86°11'40" W a distance of 21.02 feet, (2) N 56°38'05" W a distance of 31.22 feet, (3) N 22°11'23" W a distance of 60.24 feet and (4) N 57°32'32" W a distance of 31.16 feet Thence leaving said centerline of Owl Creek N 02°26'51" E, passing a capped 1/2" rebar marked "1826" at a distance of 30.00 feet, for a total distance of 748.42 feet to a %" capped rebar marked "1826" being the SW corner of said lot 1; Thence S 87°33'41" E a distance of 99.77 feet along the South line of said lot 1 of Kjeldsen's Subdivision back to the POINT OF BEGINNING. Containing 1.833 acres or 79,842 square feet, more or less. January 21, 2020 PZD BOOKLET Prepared for: LBDG Holdings, LLC 19-6952 EXHIBIT 'C' LBDG Wedington Development Submitted to: City of Fayetteville 125 W Mountain St. Fayetteville, Arkansas 72701 CT JOB NO. 19107900 Prepared by: Crafton Tull 300 North College, Suite 317 Fayetteville, AR 72701 1 479-455-2207 www.craftontull.com INDEX PROJECT INFORMATION »_1IAIONIa01MVZA MAN ILOW EXHIBITS: Y EXHIBIT A -ARCHITECTURAL RENDERINGS C10.0 OD Grafton Tull CITY OF 9 F'Y" E 7" i' if I L L 4.jii*,qW ARKANSAS CITY PLAN 2030 GOALS Y WE WILL MAKE APPROPRIATE INFILL AND REVITALIZATION OUR HIGHEST PRIORITIES. Y WE WILL DISCOURAGE SUBURBAN SPRAWL. Y WE WILL MAKE TRADITIONAL TOWN FORM THE STANDARD. Y WE WILL GROW A LIVABLE TRANSPORTATION NETWORK. Y WE WILL ASSEMBLE AN ENDURING GREEN NETWORK. Y WE WILL CREATE OPPORTUNITIES FOR ATTAINABLE HOUSING. C100 OD Grafton Tull C a U! Grafton Tull 1A CURRENT OWNERS: Parcel 765-16190-000: Labinot Dedushaj 7438 Hayden Way Springdale, AR 72762 Parcel 765-16191-000: Halsell Holdings LLC PO Box 10073 Fayetteville, AR 72703 The LBDG Wedington PZD is a proposed commercial development located at 5102 West Wedington Drive, approximately 1300 feet west of Broyles Avenue in Fayetteville. The property is currently zoned R -A. We are seeking to rezone to Planned Zoning District (PZD). The proposed development will consist of two self -storage buildings totaling 110,000 square feet and one office/retail building of around 2,000 square feet on 8.6 acres. Supplies (boxes, tape, packing material, etc.) ancillary to a moving business will be sold out of the office building. Additional areas on site will be set aside for storm water detention facilities and open areas that will be used for vegetative screenings. An existing 10' wide trail runs along the frontage of West Wedington Drive. The development will be serviced by City of Fayetteville water and sanitary sewer. tu f PROJEC i LOCATIC R -A Nti L P 100 C-4 Grafton Tull 1C 1. STREET AND LOT LAYOUT Access in and out of the site will be off West Wedington Drive. The retail/office space will front the road and parking will only be allowed in the rear. The main drive through the site has been laid out to miss existing tree's and provide a location for landscape berms that will shield the mini -storage units from view. Mini -storage units will be constructed in the central portion of the site. 43 feet of ROW will be dedicated south of the ministorage units outside of the fenced area. The detention pond will be located in the far southern portion of the site near Owl Creek. Please refer to the Plat Information portion of this report to view a conceptual layout of the site. 2. SITE PLAN SHOWING PROPOSED IMPROVEMENT The proposed commercial development will host a combination of retail/office space and mini -storage units on 8.6 acres. Access in and out of the site will be off West Wedington Drive. The retail/office space will front the road and parking will only be allowed in the rear. The main drive through the site has been laid out to miss existing tree's and provide a location for landscape berms that will shield the mini -storage units from view. Mini -storage units will be constructed in the central portion of the site. Water, sewer and storm sewer will be constructed as required within the development to service the additional buildings. Utility easements will be provided to allow for franchise utility connections. Please refer to the Plat Information portion of this report to view the Site plan. 3. BUFFER AREAS The site has been laid out to stay out of the dripline of the existing vegetation along the east and west sides of the property. These areas will remain untouched. As needed, trees will be planted in any gaps to establish a vegetative screen. Additionally, 6' wooden privacy or chain link fencing will be installed within Planning Area 1 on the east, west and south sides. Ornamental fencing with brick columns will be installed along the northern side of the mini -storage units (where fencing is visible from Wedington). Owl Creek runs along the southern property line, a 50' buffer will remain along this area and will be protected per UDC Chapter 168.12 for streamside protection zones. Planting berms will be constructed along the north side of the mini -storage units to shield these buildings from view off of W Wedington Drive. Planting berms will be in the style of golf course berms. They will be irregular in shape and undulate where possible. The overall height of the berms will be determined by space available while providing slopes that can be easily maintained. The plantings will consist of some smaller evergreen and ornamental tree species that will tend to keep a lower canopy for screening. The shrubs will be massed in groups that will grow together to provide a complete visual screen within two years. Typically these will be larger varieties that will exceed 5'-6' in height and width. C100 Grafton Tull 1C 4. TREE PRESERVATION AREAS The development will comply with the standards set forth in UDC Chapter 167 for Tree Preservation and Protection. The required 25% minimum tree canopy will be achieved through existing preservation and/or mitigation. 5. STORM WATER DETENTION AREAS AND DRAINAGE The 8.6 acre site is currently comprised of mainly of grasslands with tree's congregated along the existing fence lines. The property drains from northeast to southwest, towards Owl Creek. Storm water detention facilities will be placed on the southern portion of the site. The pond will be sized to meet the requirements set forth in the City of Fayetteville Drainage Criteria Manual. 6. UNDISTURBED NATURAL AREAS Vegetative buffers and existing trees will be protected as required per UDC Chapter 167. Existing vegetation along the east and west sides of the property will remain. Tree's along the central fence line will be removed. Owl Creek runs along the southern property line, a 50' buffer will remain along this area and will be protected per UDC Chapter 168.12 for streamside protection zones. Planting berms will be constructed along the north side of the mini -storage units to shield these buildings from view off of W Wedington Drive. 7. EXISTING AND PROPOSED UTILITY CONNECTIONS AND EXTENSIONS Both water and sewer are currently available on the property. Water leaving the detention pond will discharge directly into Owl Creek. New water, sanitary sewer, and storm sewer will all be designed and installed per City of Fayetteville standards. 100 C-4 Grafton Tull 1C 8. DEVELOPMENT AND ARCHITECTURAL DESIGN STANDARDS This development will comply with City of Fayetteville UDC Chapter 166.25 — Commercial, Office and Mixed Use Design and Development Standards. Office/Retail: The construction of the office/retail building shall be residential in nature. 75% of the front and side exterior walls must be brick, non -reflective glass, decorative concrete or decorative concrete block, split -faced block, masonry, (including doors and windows) or a combination thereof. The remaining 25% shall be EFIS, stucco, or HardiePlank Lap Siding, or a combination thereof. The rear of the building shall be 25% brick, non -reflective glass, decorative concrete or decorative concrete block, split -faced block, masonry, (including doors and windows) or a combination thereof. The remaining 75% shall be EFIS, stucco, or HardiePlank Lap Siding, or a combination thereof. Storage Buildings: Storage buildings shall be constructed of standard metal wall panels (R Panels) with overhead roll -up doors. 9. BUILDING ELEVATIONS Please refer to Exhibit A attached to this report to view the Building Elevations. D This 8.6 acre PZD consists of one Planning Area. Planning Area 1 encompasses the entire site which will include retail/office space, mini -storage units and storm water detention facilities. Further information can be seen in the Plat Information portion of this report. CC) Grafton Tull 1E Planning Area 1: A) Purpose. This PZD district is designed to provide mini -storage units and provide ancillary moving/packing materials for persons living in the surrounding communities. B) Uses. 1. Permitted Uses: 2. Conditional Uses: C) Density. None D) Bulk and Area Regulations. Unit 1 — City-wide uses by right Unit 15 — Neighborhood shopping goods Unit 25 — Offices, studios, and related services Unit 38 — Mini -storage units Unit 2 — City-wide uses by conditional use permit Unit 36 — Wireless communications facilities 1. Lot Width Minimum: 200 feet 2. Lot Area Minimum: None 3. Land Area Per Unit: None 4. Minimum Buildable Street Frontage: None E) Setback Requirements: Front Side Rear *A build -to zone that is located between the front property line and 20 feet 35 feet a line 35 ft. from the front property line *Note: BTZ for this development is required to be 0'-35', instead of City of Fayetteville typical 0'-25', due to the 25' utility easement along the frontage of W Wedington. F) Building Height Regulations. 1. Building Height Maximum: 1 Story G) Building Area: None H) Minimum Buildable Street Frontage: 10% of the lot width CC) Grafton Tull 1E Planning Area 1: 1) Landscaping: Compliance with Unified Development Code Standards (UDC) Chapter 177 J) Parking: No parking allowed between structures and W Wedington Dr. Development will comply with UDC 172 Parking and Loading K) Signage: Monument sign will comply with UDC 174.10 for C Districts. Wall signs will comply with UDC 174.12 for C Districts. CC) Grafton Tull 1F Current Zoning requirements Versus Requested Zoning requirements: Total Site AC 8.6 Number of Dwelling Units 0 Nonresidential S uare Feet 112,000 Intensity (SF/AC) 13,023 Cle -0 Grafton Tull Requested Zoning Current Zoning PZD R -A Planning Area 1 Density Units/Acre or SF/Acre One-half 1/2 None Lot Width Minimum Ft 200 200 Lot Area Minimum (SF) Residential: 2 acres None Nonresidential: 2 acres Land Area Per Unit SF 2 acres None Minimum Buildable Street Frontage None 10% of the lot width Front Setback Ft 35 0-35' BTZ Side Setback Ft 20 20 Rear Setback Ft 35 35 There shall be no maximum height limits in the RA district, provided, however, if a building exceeds the height of one (1) story, the portion of the building over one (1) story shall have an additional setback from any boundary line of an adjacent Single Story residential district. The amount of additional setback for the portion of the building over one (1) story shall be equal to the difference between the total height of the portion of the Building Height building and one (1) story. Max Building Area None None City-wide uses by right City-wide uses by right Public protection and utility facilities Neighborhood shopping oods Agriculture Offices, studios, and related services Animal Husband Mini -storage units Permitted Uses Single-family dwellings Two-family dwellings Manufactured homes Accessory dwellings Animal boarding and training City-wide uses by conditional use permit City-wide uses by conditional use permit Cultural and recreational facilities Wireless communications facilities Government facilities Conditional Uses Commercial recreation, large sites Home occupations Outdoor Music Establishments Wireless communications facilities Clean technologies Landscaping Unified Development Code Standards (UDC) Chapter 177 Unified Development Code Standards (UDC) Chapter 177 -No parking allowed between structures and W Wedington Parking UDC Standards for Residential Streets and Subdivisions Dr. -Unified Development Code Standards (UDC) Chapter 172 Signage -Monument sign will comply with UDC 174.10 for C Districts UDC Standards for R -A Zoning -Wall signs will comply with UDC 174.12 for C Districts This development will comply with City of Fayetteville UDC Chapter 166.25 — Commercial, Office and Mixed Use Design and Development Standards. Office/Retail: The construction of the office/retail building shall be residential in nature. 75% of the front and side exterior walls must be brick, non -reflective glass, decorative concrete or decorative concrete block, split -faced block, masonry, (including doors and windows) or a combination Architectural UDC Standards for R -A Zoning thereof. The remaining 25% shall be EFTS, stucco, or HardiePlank Lap Siding, or a combination thereof. The rear of the building shall be 25% brick, non -reflective glass, decorative concrete or decorative concrete block, split -faced block, masonry, (including doors and windows) or a combination thereof. The remaining 75% shall be EFIS, stucco, or HardiePlank Lap Siding, or a combination thereof. Storage Buildings: Storage buildings shall be constructed of standard metal wall panels (R Panels) with overhead roll -up doors. Cle -0 Grafton Tull 1G The 8.6 acre site consists of grasslands, fencerows, outbuildings and residential structures. The property drops around 34' from northeast to southwest. There are no known natural or man-made hazards that exist of site. 1H This PZD is solely a commercial development. The site has been laid out with open space and tree preservation in mind. The main drive weaves through the upper portion of the site to miss a group of existing large trees and will allow the construction of landscape berms that will block the view of the mini -storage units from W Wedington Drive. A large area of open space will remain along Owl Creek and along W Wedington Drive. 11 Currently the property is zoned RA — Residential Agriculture. Unit 15 — neighborhood shopping goods, unit 25 — offices, studios, and related services, and unit 38 — mini -storage units are not permitted or conditional uses under the RA zoning. In order to provide a business we feel would be useful to the citizens living on this side of town, we are seeking the approval of this PZD to allow for these uses. 1J All adjacent parcels are currently zoned RA and are a combination of single-family residential structures and pasture land. A residential subdivision is located to the southeast of this property across Owl Creek. The retail/office structure will be constructed to be residential in nature. It will front the street and have associated parking behind the building, similar to the existing commercial developments along Wedington east of this property. South of these buildings, landscaped berms will be constructed to shield the mini -storage units from view. Trees will be planted intermittently along the existing fence rows along the east and west sides of the property to act as a vegetative screen. Existing vegetation on the south side of the property will remain. A development of this size and type should have no adverse impact on the traffic on W Wedington Drive. Architectural requirements have been described within Section 1.C.8 of this booklet. Monument sign will comply with UDC 174.10 for C Districts. Wall signs will comply with UDC 174.12 for C Districts. Additionally, 6' wooden privacy or chain link fencing will be installed within Planning Area 1 on the east, west and south sides. Gates will be incorporated into the fencing on the south side to provide access for maintenance of the storm water detention pond. Ornamental fencing with brick columns will be installed along the northern side of the mini -storage units (where fencing will be visible from Wedington). CEO Grafton Tull The City of Fayetteville's future land use (2030) map designates this area as a residential neighborhood. It is approximately 500'-600' from an area designated as city neighborhood, which does allow for certain commercial uses. There is no zoning designation in the City of Fayetteville that allows for the mini -storage use by right. Under the Urban Thoroughfare (UT) zoning mini storage would be a conditional use. For reference, the project location is also approximately one mile west of other parcels zoned UT and a parcel zoned Community Services (CS) that currently has mini -storage units constructed. Although the development is not compliant with the residential neighborhood designation given by the future land use map, we feel that being adjacent to W Wedington Drive on the outer edge of the city is an appropriate location for a PZD of this nature. Rur at Arca I � I 4 I I I. APPROXIMATE I I PZD+''PROPERTY r BOUNDARY I I I I 1 I I rte:raerrnli Ralgnuo+nof,d A—, 1 I 4 I I I OtV Nel ghto. 1-7 Ai ea FROM CITY PLAN 2030 - FUTURE LAND USE FLAN 100 C-4 Grafton Tull 1L A traffic study will be provided if required by City staff. This development should not adversely impact traffic on W Wedington Drive and no other cross connections are planned at this time. From the publication "Self Storage Standards and the Modern Community", for every 100 units, 6.82 trips per day would be estimated. The estimated number of units to be constructed with this development will be +/- 750 units, meaning there will only be around 50 average trips per day. This development will be served by City of Fayetteville water and sewer infrastructure. Water: An existing 18" water main is located on W Wedington Drive. With approval from the City of Fayetteville utility department, this line will be used to service the development. Sanitary Sewer: Two existing gravity sewer mains are located on site. Through the middle of the site, there is a 6" line and along the southern portion of the site, there is a 12" line. If deemed necessary by the City during the large-scale review process, the capacity of the existing system will be evaluated to determine if any downstream improvements are required. Franchise Utilities: All franchise utilities (phone, cable, electric, gas) currently have infrastructure on or adjacent to the proposed development. Upgrades or extensions will be constructed to meet the demands of the development. 1N Screening and Landscaping: Existing vegetation along the east, west and south sides of the property will remain. Trees will be planted intermittently to supplement any gaps that may exist. Landscape berms will be constructed north of the mini - storage units in Planning Area 1 to shield them from view of West Wedington Drive. All landscaping proposed will meet UDC requirements associated with commercial zoning types. C-10 Grafton Tull 2. Traffic and Circulation: Traffic will enter and exit the site off of West Wedington Drive. Patrons wishing to access the office/retail space will park behind the building. Patrons wishing to access the mini -storage units will enter and exit through a locked gate. Once inside this area drive aisles allowing two-way traffic circulation will be provided around all structures. 3. Parking Standards: No parking will be allowed between the curb along W Wedington Drive and the building. Parking will be provided for employees and clients at the rear of the building. 4. Perimeter Treatment: As previously mentioned, existing vegetation along the east, west and south sides of the property will remain. Trees will be planted intermittently to supplement any gaps that may exist. Stub out locations for franchise utilities may impact some of these areas during installation. Street trees will be provided as required by the UDC. All proposed landscaping will meet UDC requirements associated with commercial zoning types. 5. Sidewalks: There is an existing 10' wide trail running across the property parallel with W Wedington Dr. Internal sidewalk connections will be made allowing the public to access the retail/office structures from the ROW. 6. Streetlights: Streetlights will be provided and installed as required by City Ordinance. 7. Water: The development will be serviced by the City of Fayetteville. Waterline size and location will be reviewed during the large scale development process for this project. 8. Sewer: The development will be serviced by the City of Fayetteville. Sanitary sewer line size and location will be reviewed during the large scale development process for this project. 9. Streets and Drainage: There will be no public streets constructed with this development. Driveways will be constructed per City details. Storm drainage pipes and the detention pond will be sized to meet the requirement's set forth in the City of Fayetteville Drainage Criteria Manual. 43 feet of ROW will be dedicated south of the mini -storage units outside the fenced in area. 10. Construction of Nonresidential Facilities: All structures on site will be commercial buildings (retail/office/mini-storage). No residential structures will be constructed with this development. 100 C-4 Grafton Tull 1N 11. Tree Preservation: Existing trees will be an integral part of the feel of this development. Exact tree preservation numbers will not be known until the development is approved by the City. The development will comply with the standards set forth in UDC Chapter 167 for Tree Preservation and Protection. The required 25% minimum tree canopy will be achieved through existing preservation and/or mitigation. 12. Architectural Design Standards: This development will comply with City of Fayetteville UDC Chapter 166.25 — Commercial, Office and Mixed Use Design and Development Standards. Office/Retail: The construction of the office/retail building shall be residential in nature. 75% of the front and side exterior walls must be brick, non -reflective glass, decorative concrete or decorative concrete block, split -faced block, masonry, (including doors and windows) or a combination thereof. The remaining 25% shall be EFIS, stucco, or HardiePlank Lap Siding, or a combination thereof. The rear of the building shall be 25% brick, non -reflective glass, decorative concrete or decorative concrete block, split -faced block, masonry, (including doors and windows) or a combination thereof. The remaining 75% shall be EFIS, stucco, or HardiePlank Lap Siding, or a combination thereof. Storage Buildings: Storage buildings shall be constructed of standard metal wall panels (R Panels) with overhead roll -up doors. 13. Proposed Signage: Monument signs will comply with UDC 174.10 for C Districts. Wall signs will comply with UDC 174.12 for C Districts. 14. View Protection: The development will be constructed in agricultural pasture land. Building heights will be kept to one-story maximum. Views from adjacent neighborhoods will not be impacted any more than they would with a residential zoning. 15. Covenants, Trusts, and Homeowner Associations: NA CC) Grafton Tull 10 We feel that this development meets both the intent and purpose of the Planned Zoning District. Code Section 161.35.B for Planned Zoning Districts states that the City Council may consider certain factors while reviewing a PZD application. Below are how we address each of the specific factors. Y Flexibility. Providing for flexibility in the distribution of land uses, in the density of development and in other matters typically regulated in zoning districts. o This PZD allows us to develop a commercial property in an area deemed by the future land use map as residential. The building setbacks and height restrictions set forth in this PZD are more in line with what would be appropriate for the area and surrounding land uses. Y Compatibility. Providing for compatibility with the surrounding land uses. o The property is approximately 500'-600' from an area designated on the future land use map as city neighborhood, which allows for certain commercial uses. There is no zoning designation in the City of Fayetteville that allows for the mini -storage use by right. Under the Urban Thoroughfare (UT) zoning mini storage would be a conditional use. For reference, the project location is also approximately one mile west of other parcels zoned UT and a parcel zoned Community Services (CS) that currently has mini - storage units constructed. Although the development is not compliant with the residential neighborhood designation given by the future land use map, we feel that being adjacent to W Wedington Drive on the outer edge of the city is an appropriate location for a PZD of this nature. Y Harmony. Providing for an orderly and creative arrangement of land uses that are harmonious and beneficial to the community. o All adjacent parcels are zoned RA and currently undeveloped. This PZD will allow for a commercial use that will not hinder future development of surrounding parcels. Y Variety. Providing for a variety of housing types, employment opportunities or commercial or industrial services, or any combination thereof, to achieve variety and integration of economic and redevelopment opportunities. o This PZD will allow us to develop a property as commercial and not only bring more jobs to the area but bring type of business that will be utilized by the surrounding community. Y No Negative Impact. Does not have a negative effect upon the future development of the area. o This development will have no negative impact on future development of the area. CEO Grafton Tull 10 Y Coordination. Permit coordination and planning of the land surrounding the PZD and cooperation between the city and private developers in the urbanization of new lands and in the renewal of existing deteriorating areas. o There will be continued coordination throughout the approval process to ensure all ideas are heard and regulations are met. Y Open Space. Provision of more usable and suitably located open space, recreation areas and other common facilities that would not otherwise be required under conventional land development regulations. o This commercial PZD will incorporate open space in several locations. Landscape buffers will be utilized within the center of the site. On the southern edge of the property, a large area will be dedicated to a storm water detention facility and streamside protection buffer as required by City code. Y Natural Features. Maximum enhancement and minimal disruption of existing natural features and amenities. o Vegetation along the east, west and south sides of the property will remain largely intact. The development will comply with the streamside protection ordinance. Site layout and grading will be planned to provide as minimal impact to existing trees as possible. Y Future Land Use Plan. Comprehensive and innovative planning and design of mixed used yet harmonious developments consistent with the guiding policies of the Future Land Use Plan. o The City of Fayetteville's future land use (2030) map designates this area as a residential neighborhood. It is approximately 500'-600' from an area designated as city neighborhood, which does allow for certain commercial uses, and across the street from an area designated as rural residential area. There is no zoning designation in the City of Fayetteville that allows for the mini -storage use by right. Under the Community Service's (CS) zoning mini storage would be a conditional use. For reference, the property is within 1300' from another parcel, located on the southeast corner of Broyles and W Wedington Drive, zoned CS. It is also approximately one mile from a parcel zoned CS that currently has mini -storage units constructed. Although the development is not compliant with the residential neighborhood designation given by the future land use map, we feel that being adjacent to W Wedington Drive on the outer edge of the city is an appropriate location for a PZD of this nature. CEO Grafton Tull 10 Y Special Features. Better utilization of sites characterized by special features of geographic location, topography, size or shape. o The site has been designed with all of these in mind. As stated previously, the property falls around 34 feet from northeast to southwest. The office/retail buildings will be located adjacent to W Wedington Drive at the highest point on the property. As you move south to lower elevations, landscape berms will be constructed and natural grade change will help shield the mini -storage units from view off the road. Other vegetation buffers will be utilized to further help the development blend in with its surroundings. Y Recognized Zoning Consideration. Whether any other recognized zoning consideration would be violated in this PZD. o No other recognized zoning consideration will be violated in this PZD. CC) Grafton Tull C a U! Grafton Tull a C � a } s#Ie- lie G g m � 3 g A J7fl (Ae �3�pp��43J� d gY yApp",a �, luxe aa3� p] a�°sir �- �J�1 } s#Ie- G g JR]y 3 & gg1j155gg C� } B�.j68'1� 9;ljidi�a�a]i� A J7fl (Ae �3�pp��43J� 3$ ]E � gY a all! ;x1111 els I e� II � 4 Si tM18 �yC@10 # ION ®o �"� � e I ga� i5 ���g��dgat� I I 1 I I L.--------------- --- --- --- --- --- --- --- --- --�— �- �J�1 } s#Ie- G g JR]y 000-06[9I-59L�Ndy 8 i 000-16191.59L'N51V i g JR]y 3 Y h �$ Bp�� A � § fa 3 P pp� all! ;x1111 els I 000-06[9I-59L�Ndy 8 i 000-16191.59L'N51V i i 1, 0 A t All EXHIBIT A -ARCHITECTURAL RENDERINGS O nt� VIA 5%, +-1 b I f do i SONIMR] ),�JVNIhIl]dd 1OVdO1S A13S NOiONICJAM I f do i ii $H Fu 1 Tit 1 —u WE F8 s3 i fi a 8 8 S 13 8 8 8 8 a 13 If 8 8 88 8 u u 8 CITY OF FAYETTEVILLE PLANNING COMMISSION MEMO ARKANSAS TO: Fayetteville Planning Commission FROM: Jonathan Curth, Development Review Manager MEETING: January 27, 2020 (Updated with Planning Commission Results) SUBJECT: C-PZD 19-6952: Commercial Planned Zoning District (5102 W. WEDINGTON DR./LBDG WEDINGTON, 437): Submitted by CRAFTON TULL & ASSOCIATES, INC. for properties located at 5102 W. WEDINGTON DR. The properties are zoned R -A, RESIDENTIAL AGRICULTURE and contain approximately 8.60 acres. The request is to rezone the property to C-PZD, Commercial Planned Zoning District. RECOMMENDATION: Staff recommends denial of C-PZD 19-6952. RECOMMENDED MOTION: "I move to deny C-PZD 19-6952." JANUARY 13, 2020 PLANNING COMMISSION MEETING: On January 13t", the Planning Commission tabled the request to afford the applicant time to address Commissioner concern about the project's impacts on connectivity between Wedington Drive and Owl Creek. The applicant has submitted a revised plat that proposes a consolidation of the proposed buildings in to two larger structures with a 43 - foot area alternatively described as easement and right-of-way to the south to accommodate cross access from east to west. The easement/right-of-way is approximately 860 feet south of Wedington Drive. BACKGROUND: The subject property includes approximately 8.60 acres on the south side of Wedington Drive between Broyles and 54th Avenues. The property is currently zoned R -A, Residential -Agricultural, and is largely undeveloped except for a single-family dwelling near Wedington. The southern portion of the property includes floodplain and floodway associated with Owl Creek. Surrounding land use and zoning is depicted in Table 1. Table 1 Surrounding Land Use and Zoning Direction from Site Land Use Zoning North Single-family Residential R -A, Residential -Agricultural South Large Lot Single-family Residential R -A, Residential -Agricultural East Agricultural R -A, Residential -Agricultural West Single-family Residential R -A, Residential -Agricultural Proposal: The proposal is to rezone the property to develop 110,000 square feet of mini -storage and 2,000 square feet of accessory office and retail. Public Comment: A member of the public spoke at the Subdivision Committee, expressing both concerns about potential for increased traffic and reduced potential for future connectivity, and support for the potential to have the nearby service. INFRASTRUCTURE: Streets: The subject parcel has access to Wedington Drive/Highway 16, a fully -improved principal arterial per Fayetteville's Master Street Plan. Any street improvements required along the property's frontage will be determined at the time of development proposal. Water: Public water is available to the parcel. There is an existing 18 -inch main that runs along Wedington. Sewer: Sanitary Sewer is available to the site. There is an existing 6 -inch main that bisects the property from east to west and a 10 -inch main along the southern extents of the property. Drainage: The southernmost portion of this property is identified as FEMA -regulated floodplain and floodway in association with Owl Creek. This area and a portion of the property between Owl Creek and Wedington Drive appear to be characterized by hydric soils. The parcel does not lay within the Hillside -Hilltop Overlay District. Any additional improvements or requirements for drainage will be determined at time of development. Fire: The Fire Department did not express concerns with this request. The site will be protected by Station 7, located at 835 North Rupple, with an anticipated response time of 4.2 minutes. This is within the response time goal of 6 minutes for an engine and 8 minutes for a ladder truck within the City limits. Police: The Police Department did not comment on this request. CITY PLAN 2030 FUTURE LAND USE PLAN: City Plan 2030 Future Land Use Plan designates the properties within the proposed rezone as Residential Neighborhood Area. Residential Neighborhood Areas are primarily residential in nature and support a variety of housing types of appropriate scale and context, including single-family, multi -family, and rowhouses. Development is encouraged to be highly -connected, with compact blocks, grid street pattern and reduced setbacks. Low -intensity non-residential uses are encouraged at appropriate locations, such as on corners and connecting corridors. FINDINGS OF THE STAFF A determination of the degree to which the proposed zoning is consistent with land use planning objectives, principles, and policies and with land use and zoning plans. Finding: Land Use Compatibility: Staff does not find the proposed C-PZD to be compatible with the existing low-density residential and agricultural uses. The proposal does not locate mini -storage where it is generally most compatible: close to the residential and business uses it will serve, such as near a major intersection or employment center. Although screened from all directions and potentially less impactful than a comparably -sized retail or office development, the proposed mini -storage is incongruous with its GAETC\Development Services Review\2019\Development Services\19-6952 CPZD 5102W. Wedington Dr. (LBDG Wedington) 437\03 PC\01-27-2020 industrial -style buildings and does not compliment the character of the area with limited potential for an interconnected grid street system. Land Use Plan Analysis: Staff finds that the proposal is inconsistent with the property's Residential Neighborhood Area designation and the goals in City Plan 2030. While mini -storage may provide a service to residents and businesses, it is at its essence a warehousing use that is generally found in industrial and commercial areas, and portions of a City with more intense development. As proposed by the applicant, the eight -acre mini -storage development will offer limited accommodation for east -west access across the property between Wedington and Owl Creek, with a 43 -foot wide area set aside for a future street. This is located approximately 860 feet south of Wedington Drive. Furthermore, the effectively single -use nature of the proposed C-PZD will exclude the potential for a mix of land uses that can both compliment and counteract the low level of activity associated with mini -storage, thereby limiting its impact on the vitality of the street and desired interaction among existing and future land uses. 2. A determination of whether the proposed zoning is justified and/or needed at the time the rezoning is proposed. Finding: Although the need for nonresidential services is present along Wedington Drive where the separation of land uses has led to increased, areawide vehicle trips, staff does not find this to be sufficient justification to support the proposed mini -storage development. 3. A determination as to whether the proposed zoning would create or appreciably increase traffic danger and congestion. Finding: The proposed R-PZD zoning will increase traffic, but staff does not anticipate adverse impacts. The typical number of vehicle trips associated with a mini - storage facility are less than that of most residential or nonresidential uses. 4. A determination as to whether the proposed zoning would alter the population density and thereby undesirably increase the load on public services including schools, water, and sewer facilities. Finding: The proposed zoning does not include residential uses and will not increase density. As a largely passive land use, the proposed mini -storage will not likely have adverse impacts on public services. 5. If there are reasons why the proposed zoning should not be approved in view of considerations under b (1) through (4) above, a determination as to whether the proposed zoning is justified and/or necessitated by peculiar circumstances such as: a. It would be impractical to use the land for any of the uses permitted under its existing zoning classifications; b. There are extenuating circumstances which justify the rezoning even though there are reasons under b (1) through (4) above why the proposed zoning is not desirable. GAETC\Development Services Review\2019\Development Services\19-6952 CPZD 5102 W. Wedington Dr. (LBDG Wedington) 437\03 PC\01-27-2020 Finding: Staff does not find there to be peculiar circumstances that justifies the proposed rezoning. Sec. 166.06. Planned Zoning Districts (PZD) (B) Purpose. The intent of the Planned Zoning District is to permit and encourage comprehensively planned zoning and developments whose purpose is redevelopment, economic development, cultural enrichment or to provide a single -purpose or mixed-use planned development and to permit the concurrent processing of zoning and development. The City Council may consider any of the following factors in review of a Planned Zoning District application. (1) Flexibility. Providing for flexibility in the distribution of land uses, in the density of development and in other matters typically regulated in zoning districts. (2) Compatibility. Providing for compatibility with the surrounding land uses. (3) Harmony. Providing for an orderly and creative arrangement of land uses that are harmonious and beneficial to the community. (4) Variety. Providing for a variety of housing types, employment opportunities or commercial or industrial services, or any combination thereof, to achieve variety and integration of economic and redevelopment opportunities. (5) No negative impact. Does not have a negative effect upon the future development of the area; (6) Coordination. Permit coordination and planning of the land surrounding the PZD and cooperation between the city and private developers in the urbanization of new lands and in the renewal of existing deteriorating areas. (7) Open space. Provision of more usable and suitably located open space, recreation areas and other common facilities that would not otherwise be required under conventional land development regulations. (8) Natural features. Maximum enhancement and minimal disruption of existing natural features and amenities. (9) Future Land Use Plan. Comprehensive and innovative planning and design of mixed use yet harmonious developments consistent with the guiding policies of the Future Land Use Plan. (10)Special Features. Better utilization of sites characterized by special features of geographic location, topography, size or shape. (11)Recognized zoning consideration. Whether any other recognized zoning consideration would be violated in this PZD. Findings: As outlined in previous findings, staff finds the proposed C-PZD to be in conflict with many of the factors encouraged in a planned zoning district, including land use compatibility, flexibility, variety, and harmony with the tenets of Fayetteville's Future Land Use Plan. RECOMMENDATION: Staff recommends denial of C-PZD 19-6952. The Subdivision Committee forwarded the item to the Full Planning Commission with a recommendation of approval. GAETC\Development Services Review\2019\Development Services\19-6952 CPZD 5102W. Wedington Dr. (LBDG Wedington) 437\03 PC\01-27-2020 Planning Commission Action Meeting Date: January 27, 2020 Motion: See below. Second: See below. Vote: See below. BUDGET/STAFF IMPACT: None Attachments: ■ PZD Booklet ■ PZD Plats ■ Architectural Examples ■ Current Land Use Map • Close Up Map ■ One Mile Map ■ Future Land Use Map 0 Forwarded O Tabled O Denied Motion #1 Motion: Sharp, to table to the February 10, 2020 Planning Commission. (No applicant representative present) Second: Paxton Vote: 8-0-0 Motion #2 Motion: Paxton, to reconsider the item given the arrival of the applicant's representative Second: Brown Vote: 8-0-0 Motion #3 Motion: Johnson, to forward the item to the City Council with a recommendation of approval and with the following conditions: -The area of land indicated alternatively as an easement and right-of-way shall be dedicated as right-of-way. -An access easement shall be dedicated between the proposed public parking lot serving the office/retail building and the property to the east. Second: Garlock Vote: 8-0-0 GAETC\Development Services Review\2019\Development Services\19-6952 CPZD 5102 W. Wedington Dr. (LBDG Wedington) 437\03 PC\01-27-2020 PZD 19-6952 LBDG WEDINGTON One Mile View NORTH IW , 1 1 0 0.125 0.25 0.5 Miles , 1 , RSF-4 I � ti::::::::::::::::--:. i yti IL C i -L ' --- -- RI -I2 j = Subject Property a� bmm41 r R -O CS RMF -12 RMF -6 1 W H R -A Q h � is 4 ` ■�_ W Q w ERSIMMON ST PERSIMMON ST PERSIMMON 2 H- RSF-1 Zoning :1-2 General lnn.—I r - - RESIDENTIAL SINGLE-FAMILY EXTRACTION _ _ _ M— : E- _ I.Rk COMMERCIAL : RI- ResiUenOel-O(fce Legend :Ns'` : Reaitlential-Agnculiurel CI : C-2 RS -.5 : C3 RS -1 FORM SASED DISTRICTS — — -' _ RSF-2 :Downtown Core Planning Area _- : rban Tbero blare 4 - _ : Ma RSF_ Fayetteville City Limits mR- -tyS Kao I — — — RESIDENTIAL MULTI-FAMILYNeigbb.—Be . 0 IM RMF -5 : Neighbor Consarvalion Shared Use Paved Trail _ _ _ _ _ _ - :RMF -11 : RMF -18 PLANNED ZONING DISTRICTS :Commercial, Intluslrial, ResMeniiel 1 - i Planning Area -' - I - � : RMF40 INSTITUTIONAL Trail (Proposed) r_____ e _ _ :RMF -0g INDUSTRIAL :R_1 Fayetteville City Limits Rea GommealaiantlLigMlaJuaNal PZD19-6952 I LBDG WEDINGTON Close Up View ■ f - - - - - - - ----------------------------------------------- LU --------._z- r----------------a„---------------f AW RMt 44 Legend Planning Area Iz _ f Fayetteville City Limits Shared Use Paved Trail Trail (Proposed) Building Footprint Subject Property RSF-4 Feet 0 145 290 580 870 1 inch = 400 feet W Q r LO R -A m Ell NORTH Residential -Agricultural RSF-4 RI -12 RMF -6 Community Services 1,160 M Neighborhood Conservation PZD19-6952 LBDG WEDINGTON A& Current Land Use NORTH —� _ W z > �I Single -Family Residential LO - FRWW r r -= WEDINGTON DR ' Single -Family Residential Undeveloped ".Ile - + - - - - -i =CLEVENGER6Z6R - - -- —_ ^ Single -Family Residential Streets Existing MSP Class COLLECTOR PRINCIPAL ARTERIAL Shared Use Paved Trail Trail (Proposed) Planning Area L _ J Fayetteville City Limits Subject PropertySingle-Family Residential/ Agricultural ri-011'.:'b3 y, a TUMBLEWEED ST FEMA Flood Hazard Data �11 100 -Year Floodplain Feet Floodway 0 112.5 225 450 675 900 1 inch = 300 feet PZD19-6952 LBDG WEDINGTON NORTH Future Land Use w ' a F L o: > in a Z HO ' �� Z' J 0 OQ w O ---------------- Z. CAN LU Q ------ _ Z. m x F- a Ln w a CO) •- -- -- LO 0 � w Q ' w CLEVENGER DR O m ckFTT DR TUMBLEWEED ST Subject Property a®`% HOMESPUN DR XLO • LO ` TRAIL DUST S e Legend ' Planning Area FUTURE LAND USE 2030 _- Natural Area 'Fayetteville City Limits � _ _ _ Feet Rural Area Shared Use Paved Trail Residential Neighborhood Area 0 180 360 720 1,080 1,440 Trail (Proposed) City Neighborhood Area Building Footprint 1 inch = 500 feet (PRINCIPAL ARTERIAU WIDTH VARIES EXISTING 10' TRAIL77 S y_ --Iv rrar 1 I C , LI3DG WEDINGTQN—PZD _ MASTER PLAN S WATERLINE f� �. I. I F. _ - E' �'�i - L. ! tt • EXISTING W INE 2,000 SOFT - I: A•iy � t. - - - .�`�'..�' � � BIKE RACK ,•--.~ —i I � I I�l. �`'1. 13 • ' 4 r-:.. �~ OFFICE/RETAIL -'-('PERIMETER FENCING - - - - , ^ I•••e -y� �r� - ... ... a NG Ilyp. LANDSCAPE .�w'I - • 3'_- h1 I EVERGREEN SCREENING .� .. EXISTING SANITARY SEWIER^- _ f j R -A F �e� _ t " A �. ^ • MINI STORAGE ri- •y1 F I .L i 't- C DF li K d t_ _aN'r]'iC AREA 1 - �.aJY R -A f.. EXISTING SANITARY SEWER ,.y,,.e_ • I" 7 a � y _ — - _ 250' E%ISTING CAS LINE �- If'sFvx . •x',71 y))< MINI STORAGE- ly�. i,! LEGEND (EXISTING SYMBOLS) PERIMETER... •. - JII FENCING `7Y'.SYMBOLS K 100 YR FLOOD PLAIN FOUND IRON PIN EASEMENT - — — — — LIGHT POLE CURB �� - - {,1 TREE 1+� �•T} f' "'�"4 - F ...# �,A: I'- 1__y _ 1=•• I "L...J RIGHT OF WAY �'i ✓ F w 31 + • .,,� e 4 _ - - .i ROAD CENTERLINE w 4 df, i •I �' � �,-� s .� � � "� — 1- _ I ;' T LEGEND (CONSTRUCT) LINEW7(1STiH0 SANITARY SEW--� SEWER. - SYMBOLS �, �-l: �'� � � a' 'ti' � � - _ -.�� v� • SET IRON PIN EASEMENT I�-. - _i - • -, yf- ;, T - LIGHT POLE CURB r. ,r POND 'A' „''. s=�� -'' ✓f/,/ f - I BUILDING SET BACK .�� ,r` { r ,+'r wv, xe:? %.+'� f r��,� 'moi • I . - ' F4 RICHT OF WAY PROPERTY LINE . R ' I. :. •l � � '` '�'✓r''%r � ��+.y 1. I � I ` a � ` M, � ROAD CENTERLINE �� rt;2• u" SSA Fa.aX ;�, r��/ r _ :- _ ✓�rrr ,/'+`P weq �'roY �� '''''/'r I SIDEWALK BY COMMON AREA TO BE CONSTRUCTED BY DEVELOPER T • -��•• - Ydl't' k3Ai' WOODEN FENCE . - R • :. •,}, - z �+ 'k" - OWL CREEK CENTERLINE ORNAMENTAL FENCE %1 �i '` � o� 4F C." A,e_ UAe11 T Art -....72701 Crafton Tull R dcmw-IC-&A"V lu.+FetF..+V n.eu.ese l ..wrnlUanAAeema ♦4 -4Ui'♦ dla 7F CRAP81C S::ALE 114 FEET LBDG WEDINGTON PZD FAYETTEVILLE, AR F,9rpl, non W ru.•.q Ip .,c 4 1M F>'gq�.lYd ckbfl L.ls-.C.3'I u-VhnMlold. d wrd ti'.1'AI.xA, Mxlfr 7Fe1. uannonmmn pF�,1u.� iutl 6 lulel Fe. +rt,aFCt.a) P9107KA 4� eyvl FuFl ;1Fw/19 O� THS �!r +'ww 7 4 rttoa )OCUI AE JT IS •„ .�' PRELIIAI APYIN ry NATURE AND IS HOT ISSUED FOR 1i A FINAL, SIGNED REVIEW INDSLALE1 + DOC"" NT ,P MASTER PLAN C-004 a�aaa�� �� IFF FFF a®I . •x',71 y))< MINI STORAGE- ly�. i,! LEGEND (EXISTING SYMBOLS) PERIMETER... •. - JII FENCING `7Y'.SYMBOLS K 100 YR FLOOD PLAIN FOUND IRON PIN EASEMENT - — — — — LIGHT POLE CURB �� - - {,1 TREE 1+� �•T} f' "'�"4 - F ...# �,A: I'- 1__y _ 1=•• I "L...J RIGHT OF WAY �'i ✓ F w 31 + • .,,� e 4 _ - - .i ROAD CENTERLINE w 4 df, i •I �' � �,-� s .� � � "� — 1- _ I ;' T LEGEND (CONSTRUCT) LINEW7(1STiH0 SANITARY SEW--� SEWER. - SYMBOLS �, �-l: �'� � � a' 'ti' � � - _ -.�� v� • SET IRON PIN EASEMENT I�-. - _i - • -, yf- ;, T - LIGHT POLE CURB r. ,r POND 'A' „''. s=�� -'' ✓f/,/ f - I BUILDING SET BACK .�� ,r` { r ,+'r wv, xe:? %.+'� f r��,� 'moi • I . - ' F4 RICHT OF WAY PROPERTY LINE . R ' I. :. •l � � '` '�'✓r''%r � ��+.y 1. I � I ` a � ` M, � ROAD CENTERLINE �� rt;2• u" SSA Fa.aX ;�, r��/ r _ :- _ ✓�rrr ,/'+`P weq �'roY �� '''''/'r I SIDEWALK BY COMMON AREA TO BE CONSTRUCTED BY DEVELOPER T • -��•• - Ydl't' k3Ai' WOODEN FENCE . - R • :. •,}, - z �+ 'k" - OWL CREEK CENTERLINE ORNAMENTAL FENCE %1 �i '` � o� 4F C." A,e_ UAe11 T Art -....72701 Crafton Tull R dcmw-IC-&A"V lu.+FetF..+V n.eu.ese l ..wrnlUanAAeema ♦4 -4Ui'♦ dla 7F CRAP81C S::ALE 114 FEET LBDG WEDINGTON PZD FAYETTEVILLE, AR F,9rpl, non W ru.•.q Ip .,c 4 1M F>'gq�.lYd ckbfl L.ls-.C.3'I u-VhnMlold. d wrd ti'.1'AI.xA, Mxlfr 7Fe1. uannonmmn pF�,1u.� iutl 6 lulel Fe. +rt,aFCt.a) P9107KA 4� eyvl FuFl ;1Fw/19 O� THS �!r +'ww 7 4 rttoa )OCUI AE JT IS •„ .�' PRELIIAI APYIN ry NATURE AND IS HOT ISSUED FOR 1i A FINAL, SIGNED REVIEW INDSLALE1 + DOC"" NT ,P MASTER PLAN C-004 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0147 Agenda Date: 3/17/2020 Version: 1 Status: First Reading In Control: City Council Meetinq File Type: Ordinance Agenda Number: B. 2 ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS: AN ORDINANCE TO ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS PROVIDED BY LARGE FOOD STORES WHEREAS, single -use disposable bags provided by large food stores for customers to carry their groceries and other merchandise home are rarely recycled and are environmentally detrimental to the City and citizens of Fayetteville; and WHEREAS, it is estimated that 1,500 single -use bags are used annually per household which leads to a substantial littering problem as evidenced during litter clean-ups along our City streets and along local streams; and WHEREAS, single -use disposable bags have been banned or regulated successfully throughout the United States by states and local governments with proven improvements in littering problems; and WHEREAS, by regulating single -use disposable bags, the citizens and City of Fayetteville will likely see a reduction in necessary litter control and its costs as well as the City's landfill costs for these single -use bags which are currently landfilled rather than recycled by most consumers; and WHEREAS, in order to determine the effectiveness of this single -use disposable bag fee in reducing the usage of single -use disposable bags, a three month pre -implementation period in which food stores count, but do not charge a fee for, single -use disposable bags distributed to their customers should be established; and WHEREAS, the small disposable bag fee to be retained initially by the large food store will be used to offset part of the expense of low-cost reusable bags for the store's customers and the administrative costs of the retailer and also for support of community litter clean-ups and recycling education by the store. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby enacts § 114.20 into the Fayetteville Code as follows: City of Fayetteville, Arkansas Page I Printed on 3/5/2020 File Number: 2020-0147 "114.20 Regulation of Single -Use Disposable Bags Provided by Large Food Stores. (A) Purpose. Single -use, disposable bags provided to customers of large food stores cause environmental degradation and substantial litter problems and costs for the City and citizens of Fayetteville. In order to protect the health, safety and welfare of our citizens, the Fayetteville City Council should and has hereby enacted the following reasonable regulations to reduce the use of single -use disposable bags, to increase the availability and reduce the costs of reusable grocery bags, to reduce the littering and environmental problems of these single -use bags, and to reduce the City and citizens' costs for litter clean-up and landfilling of these single -use bags. (B) Definitions. The following terms used in this section have the following meanings: "Single -use disposable bag" means a bag that is produced and offered to customers for single -use convenience at the point of sale. This includes all single -use plastic bags less than 2.25 mils in thickness and single -use paper bags, but does not include reusable bags as defined in this ordinance. "Reusable bag" means a bag that is designed and manufactured to withstand repeated uses over a long period of time, can be cleaned and disinfected, is at least 2.25 mils thick if made from plastic, has a minimum of 75 uses and has a GSM rating of 80 or higher. "Grams Per Square Meter (GSM)" is a measurement of the durability of a reusable bag. "Food store" means any store greater than 10,000 square feet that sells foodstuffs, meats, produce, dairy products, or other perishable items and includes similarly sized drug stores that sell those products. "Single -use disposable bag fee" means a fee charged by the food store that is paid by each consumer utilizing a single -use disposable bag at the point of sale. (C) Single -Use Bag Fee Requirements. 1. For each single -use disposable bag provided to a customer, food stores shall collect at the point of sale a single -use disposable bag fee of $0.10 (including any applicable sales tax). 2. Food stores shall record the number of single -use disposable bags provided and the total amount of single -use disposable bag fees collected from the consumer and printed on the customer's receipt. 3. Customers purchasing foodstuffs with Supplemental Nutrition Assistance Program (SNAP) or the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) benefits shall be exempted from the single -use disposable bag fee. (D) Investment of Single -Use Bag Fees for Community Environmental Benefit. Single -use disposable bag fees will be collected by the food store with the requirement that the fees collected that exceed the cost to the retailer to provide single -use disposable bags, remit applicable City of Fayetteville, Arkansas Page 2 Printed on 3/5/2020 File Number: 2020-0147 sales taxes, administer the program and maintain tracking data will be reinvested to provide a community environmental benefit. A community environmental benefit may include, but is not limited to: subsidizing the retailer in providing low-cost re -usable bags for purchase by customers, supporting the costs for community litter clean-ups, investing in recycling education or other programs or projects that increase environmental awareness or constitute actions that will improve the local environment. (E) Required Signage for Food Stores. Every food store subject to the single -use disposable bag fee shall display signage in locations visible by customers informing customers about the City of Fayetteville's disposable bag fee and briefly explaining the uses of this fee after collection. (F) Pre -Implementation Study Period Food stores shall collect accurate information concerning the number of single -use disposable bags distributed free to their customers during the period of October 1 through December 31, 2020. This data shall be provided to the City by January 31, 2021 and used by the City solely to determine the effect upon the number of single -use disposable bags used before and after the implementation of the bag fee on January 1, 2021. The food stores' administrative costs to administer this program and maintain tracking data during this pre -implementation period may be accounted for and recovered from future single -use disposable bag fees collected after January 1, 2021. (G) Audits Food stores will be required to begin collection of the ten cent (10¢) per single -use disposable bag fee beginning on January 1, 2021. Each food store regulated by the provisions of this section shall maintain accurate and complete records of the single -use disposable bag fees collected and the number of single -use disposable bags provided to customers. These records shall be reported to the City of Fayetteville each quarter beginning by April 30, 2021 and shall be preserved for no less than three years. The City also reserves the right to review these records upon request at any time. Food stores shall also provide the City with records of how the money collected from single -use disposable bag fees beyond the store's cost to supply these bags has been invested to further the community environment benefit requirement of this ordinance. City of Fayetteville, Arkansas Page 3 Printed on 3/5/2020 1egistar ID No.: AGENDA REQUEST FORM FOR: Council Meeting of March 3, 2020 FROM: Council Member Teresa Turk ORDINANCE OR RESOLUTION TITLE AND SUBJECT: AN ORDINANCE TO ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS PROVIDED BY LARGE FOOD STORES APPROVED FOR AGENDA: City Council Member Date Teresa Turk Iq City Attorney Kit Wilhains Dare Approved as to form Leif Olson Submitted By City of Fayetteville Staff Review Form 2020-0147 Legistar File ID 3/3/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/13/2020 SUSTAINABILITY/RESILIENCE (631) Submitted Date Division / Department Action Recommendation: Staff recommends that the City Council adopt a single -use disposable bag fee ordinance for food stores greater than 10,000 square feet in size. Account Number Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 3, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Peter Nierengarten, Environmental Director DATE: February 12, 2020 SUBJECT: Single -Use Disposable Bag Fee Ordinance CITY COUNCIL MEMO RECOMMENDATION: Staff recommends that the City Council adopt a single -use disposable bag fee ordinance for food stores greater than 10,000 square feet in size. BACKGROUND: Single -use disposable bag fee ordinances are becoming increasingly common across the United States in an effort for local communities to decrease litter in the environment and reduce unnecessary use of single -use bags that are manufactured, used for less than 20 minutes, and then thrown away. On June 4, 2019, the Fayetteville City Council passed Resolution No. 139-19 expressing its intention to consider regulating plastic shopping bags and difficult to recycle or compost single use items. The City's Sustainability Department then began working with the Recycling and Trash Division and the Environmental Action Committee to conduct a peer city analysis, community survey and impact assessment of policy options to reduce the number of single use carryout bags with the goal of lessening their adverse environmental and litter impacts. City staff conducted research on peer cities and states that regulate single -use disposable bags to better understand successful best practices, and the unintended consequences of various bag laws. For the analysis staff assessed the following options for addressing single use carryout bags: • Option 1 — status quo with no regulation of single -use carryout bags, • Option 2 — a ban on single -use plastic carryout bags, • Option 3 — a ban on single -use plastic carryout bags, with a fee on all other carryout bags, • Option 4 — a fee on all carryout bags with all money collected going back to the retailer, and • Option 5 — a fee on all carryout bags with a portion of the fee covering the retailers cost and the remainder being allocated for community benefit. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 A policy options matrix was developed that ranked the five policy options on a scale from very negative to very positive as they related to the following policy goals: environmental benefit, lifecycle benefit, education and outreach, political feasibility, financial feasibility, operational feasibility, enforcement feasibility, equity, economic impact, and replicability for other communities. City staff's peer city review found that most single -use disposable bag ordinances contained some common elements such as: clearly defined terms and applicability provisions, exemptions for SNAP beneficiaries, phase-in time -period, requirement for the retailer to provide reusable bags for sale at the check-out, and a reporting protocol to measure single -use disposable bag reduction over time. Additionally, in 2019 City staff developed an on-line resident and a business survey to gauge community interest in pursuing regulations regarding single -use plastics that was open for community input from July 7th through August 22nd. The survey was located on the Speakup Fayetteville website and it was distributed through various on-line and traditional means including; business license email contacts, digital media, print media, television, radio and word of mouth. The resident and visitor survey had over 2,000 responses and the business survey had over 150 responses. Notable results from the residential survey included: • 96% support reducing litter in Fayetteville's streams and waterways, as well as reducing, trash that goes to landfills • 60% would support a 10 -cent checkout bag fee, and • 58% would bring reusable bags or use fewer disposable bags at checkout if a bag fee were enacted This information was compiled in the Single -Use Plastic Bag Analysis (attached) that was presented to the Environmental Action Committee (EAC) for review and discussion in the fall of 2019. The EAC recommended that staff produce an ordinance outline based primarily on Policy Option 5 with an added clause for the retailer to provide a community environmental benefit. Staff worked closely with Council Member Teresa Turk and City Attorney Kit Williams on drafting the proposed ordinance outline. DISCUSSION: Staff presented a draft single -use disposable bag fee ordinance to the EAC at their January 27, 2020 meeting. The EAC unanimously supported a recommendation to bring the draft ordinance forward to the City Council based upon Option 5 — a fee on all carryout bags with a portion of the fee covering the retailers cost and the remainder being allocated for community benefit. The proposed ordinance outline is based around seven major provisions and applicability criteria: A 10 -cent fee assessed for paper and plastic check out bags (does not include produce or meat bags distributed in the store prior to check out), The entire fee is kept by the retailer with a portion of the fee allowed for the retailer to offset cost associated with bags, implementation of the bag fee and reporting of the fee and bag sales, • The balance of the fee must be invested by the store into a community environmental benefit (re -usable bags, litter clean up, recycling education, etc.), • The single -use disposable bag fee applies to all stores that sell food and are larger than 10,000 SF (this would apply to all grocery stores, CVS, Wal -Greens, Target and Wal- Mart but would not apply to small ethnic grocery stores, specialty grocery stores, hardware stores department stores or restaurants), • Customers purchasing food with SNAP, Food Stamps and WIC are exempt from paying the check-out bag fee, • Retailers must provide quarterly bag sales numbers to the City, and • Signage is required at stores. In order to provide an adequate phase in period for stores, the proposed ordinance requiring the collection of the single -use disposable bag fee would take effect on January 1, 2021. The reporting requirement would take effect on October 1, 2020 to allow for the collection of 3 months of baseline bags sales data prior to the start of the single -use disposable bag fee. BUDGET/STAFF IMPACT: N/A Attachments: Single Use Disposable Bag Ordinance Outline Resolution No. 139-19 Single -Use Disposable Bag Analysis Regulation of Single -Use Disposable Bag's — Outline for Review A. Purpose It is the purpose of this chapter to protect the public health and safety and advance the goals of the City's Recycling Master Plan, Energy Action Plan and comprehensive plan - City Plan 2040. Single -use disposable bags are environmentally detrimental throughout their lifecycle. Identified lifecycle cost include: energy and resource intensive production which contributes to greenhouse gas emissions and increased water consumption, low rates of recycling for the estimated 1,500 bags per person annually consumed, increased litter entering the environment and local streams, and increased landfill usage. B. Intent It is the intent of this chapter to address the environmental problems associated with single -use disposable bags and to relieve city taxpayers of some of the cost imposed upon the city associated with their disposal. The City Council intends that the requirements of this chapter will provide community environmental benefits. C. Definitions The following terms used in this chapter will have the following meanings: • "Single -use disposable bag" means a bag that is produced and offered to customers for single -use convenience at point of sale. This includes all single -use plastic bags less than 2.25 mils in thickness and single -use paper bags but does not include reusable bags as defined in this ordinance. • "Reusable Bag" means a bag that is designed and manufactured to withstand repeated uses over a long period of time, can be cleaned and disinfected, is at least 2.25 mil thick if made from plastic, has a minimum of 75 uses and has a GPS rating of 80 or higher. • "Grams Per Square Inch (GPS)" is a measurement of the durability of a reusable bag. • "Food Store" means any store greater than 10,000 square feet that sells foodstuffs, meats, produce, dairy products, or other perishable items. • "Single -Use Disposable Bag Fee" means a fee charged by the Food Store that is paid by each consumer utilizing a Single -Use Disposable Bag at the point of sale. D. Single -Use Bag Fee Requirements • For each Single -Use Disposable Bag provided to a customer Food Stores shall collect at the point of sale a Single -Use Disposable Bag Fee of $0.10 (including any applicable sales tax). • Food Stores shall record the number of Single -Use Disposable Bags provided and the total amount of Single -Use Disposable Bag fees collected from the consumer and printed on the customers receipt. • Customers purchasing foodstuffs with Supplemental Nutrition Assistance Program (SNAP) or the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) benefits shall be exempted from the Single -Use Disposable Bag fee. E. Investment of Single -Use Bag Fees for Community Environmental Benefit Single -Use Disposable Bag fees will be collected by the Food Store with the requirement that the fees collected that exceed the cost to the retailer to provide Single -Use Disposable Bags, remit applicable sales taxes, administer the program and maintain tracking data will be reinvested to provide a community environmental benefit. A community environmental benefit may include, but not be limited to: subsidizing the retailer in providing low-cost re -usable bags for purchase by customers, supporting the costs for community litter clean-ups, investing in recycling education or other programs or projects that increase environmental awareness or constitute actions that will improve the local environment. F. Required Signage for Food Stores Every Food Store subject to the Single -Use Disposable Bag Fee ordinance shall display signage in locations visible by customers alerting customers to the City of Fayetteville's Disposable Bag Fee. G. Exemptions A Food Store may provide a Single -Use Disposable Bag at no charge if the customer provides evidence that they are a participant in a federal or state food assistance program such as SNAP or WIC. H. Audits Food Stores will be required to comply with this ordinance beginning on January 1, 2021. Each Food Store regulated by the provisions of this chapter shall maintain accurate and complete records of the Single -Use Disposable Bag Fees collected and the number of Single -Use Disposable Bags provided to customers. These records shall be reported to the City of Fayetteville each quarter and shall be preserved for a period of no less than three years. The City also reserves the right to review these records upon request at any time. Food Stores shall also provide the City with records of how the money collected from Single -Use Disposable Bag Fees beyond the stores cost to supply these bags was invested to further the Community Benefit requirement of this ordinance. IUM CITY OF FA`Y"ETTEVILLE ARKANSAS Single -Use Plastic Bag Analysis August 2019 Overview Litter associated with single use plastic bags is an issue of growing concern in Fayetteville, across the country, and around the world. Fayetteville City Sustainability Department Staff working with the Recycling and Trash Division and the Environmental Action Committee was tasked with conducting a peer city analysis and impact assessment of policy options to reduce the use of single use carryout bags with the goal of lessening their adverse environmental and litter impacts. For this analysis the term "carryout bag" means any single -use bag, paper or plastic, used to convey goods from a retailer. Single use plastic bags (SUPBs) are commonly defined as high-density polyethylene (HDPE) bags less than 2.25 mils in thickness designed to be used once. SUPBs typically cost the retailer 1-3 cents, while paper bags with handles and 40% post -consumer recycled content cost around 8-10 cents. 1 Background The polyethylene used to make plastic bags was created by accident at a chemical plant in Northwich, England in 1933. The first one-piece polyethylene carryout bag was created in 1965 by the Swedish company Celloplast and it quickly came to replace cloth and paper bags in Europe. Plastic bags were widely introduced in the United States around 1979 after they had captured 80% of the carryout bag market in Europe. In 1982 Safeway and Kroger, then the two largest grocery store chains in the US, made the switch to plastic bags with more following suit. By the 1990's HDPE plastic bags had almost totally replaced paper bags in the U.S. and around the world.Z At the time, the problems that we now associate with plastic bags; pollution, litter abatement cost, wildlife impacts, costs of production, production emissions, etc., were not considered. National Issue According to the website plasticbaglaws.org as of May 9, 2019 at least 414 local bag ordinances have been adopted in 27 states in the United States. California voters approved a uniform statewide plastic bag ban in 2016, and in April of 2019 New York State adopted a state-wide SUPB ban that will take effect March 1, 2020. In general, SUPB bag laws that have been adopted across the country fall into one of three types: • Bag Ban: a ban on thin plastic carryout bags only, • Ban/Fee Hybrid: a ban on all thin plastic bags, and a fee for all other carryout bags, or • Bag Fee: a fee mandated for all carryout bags regardless of type. Thin film plastic bags became so popular so quickly because they were inexpensive to manufacture and convenient for customers and retailers. The Natural Resources Defense Council estimates that the average American family takes home almost 1,500 plastic carryout bags a year.3The New South Wales Environment Protection Agency estimates that the mean life span of a single use plastic bag at 12 minutes.' A major problem with SUPB is the low recycling rate. According to the U.S. Environmental Protection Agency the recovery rate for all plastic bags, sacks, and wraps combined was 12.3% in 2014. This data is based on predictive modeling, and are not measured, making the information prone to errors. Studies in Illinois and California estimate plastic bag recycling at 1.5% and 3% respectively. There are reasons for the low recycling rate for plastic bags. First, typically only the larger retailers take back plastic bags for recycling. Second, municipal recycling collection rarely collects plastic bags because they tend to contaminate other recycling commodities and clog up machinery. Third, the economic cost of collecting, segregating, recovering, bailing and transporting the bags is not recovered from their sale in the commodities marketplace. The Problem with Plastic Bags in Fayetteville The City of Fayetteville and concerned community volunteers spend a significant amount of time picking up litter from along city streets, trails, parks and streams. The City's Recycling and Trash Division works with Keep America Beautiful to utilize volunteers for litter clean-up events, primarily along city streets. In the last four years the volunteer labor used to pick up litter from city streets and rights-of-way amounted to 8,458 hours for an estimated dollar value of $180,674. The Parks and Recreation Department also uses volunteers to pick up litter in the City's parklands, along trail corridors and from our urban streams. Data from Parks and Recreation indicates that over the time - period of 2015-2018 there were a total of 22,290 hours of volunteer labor estimated at a value of $545,971. Combined, the volunteer labor used to pick up litter from City rights-of-way, parks, trails and streams over the last four years (2015-2018) is the equivalent of $726,645. A 2014 Town Branch waste audit found that plastic followed by Styrofoam were the most common types of trash that volunteers collected, making up 26% of the total waste by volume. Plastic bag usage data is sparse because most retailers will not release this information due to confidentiality or because they do not track it. However, in 2015 the U.S. International Trade Commission estimated the national consumption of rate SUPB's at 319.5 per person annually.5 The US Census Bureau estimates Fayetteville's population at 86,751 in 2018. This equates to approximately 27,716,944 SUPB's consumed annually in the Fayetteville community. Policy Options and Approach Research from peer cities and states that regulate the use of carryout bags was used to understand successful best practices and unintended consequences of various bag laws. Early carryout bag regulations were primarily instituted as bans on single use plastic bags. These regulations had the unintended consequence of retailers and consumers switching to a paper alternative that has significantly higher life cycle costs then the plastic option. More recently, cities are mandating a bag fee to modify consumer behavior instead of placing bans on single use plastic bags. This is often politically more acceptable, and if the fee is substantial enough it has been shown to be effective. Staff assessed the following options for addressing single use carryout bags: • Option 1— status quo with no regulation of single use carryout bags. • Option 2 — a ban on single use plastic carryout bags. • Option 3 — a ban on single use plastic carryout bags, with a fee on all other carryout bags. • Option 4 — a fee on all carryout bags with all money collected going back to the retailer. • Option 5 — a fee on all carryout bags with a portion of the fee covering the retailers cost and the remainder being allocated for community benefit. The status quo option is included because as the community continues to grow and add population the pollution from SUPB's will continue to increase. Option 2, the ban on SUPB's, was considered for the purposes of this analysis but is not recommended due to unintended consequences of retailers and consumers switching to more lifecycle intensive options — generally paper bags or thicker plastic bags. Option 3 that bans SUPE and charges a fee on other carryout bags is based on the California State model approved by voters. Option 4, a variation where SUPB's and other alternatives are available for a fee with the entire fee going back to the retailer, is generally considered the safest option to withstand legal challenge. Option 5 is most commonly designed where a fee is assessed with a portion going to the retailer and a portion going back to the City. This policy option has been held as an unconstitutional tax in the state of Texas. For the purposes of this analysis staff is not providing a legal opinion on which policy may withstand legal challenge, but merely pointing out examples of legal precedent from peer cities and states. The City Council should defer to the City Attorney on the constitutionality or legality of any of the presented options. Efficacy of Plastic Bag Laws Plastic bag laws have greatly improved in effectiveness since the first municipal plastic bag law was implemented in San Francisco in 2007. San Francisco's early bag ban proved to be ineffective because retailers just switched to offering paper bags or heavy HDPE plastic bags. More recent laws have largely been designed around the ban/fee or simple fee concept to influence consumer behavior, and many of these plastic bag laws have been shown to be effective. In March of 2019 the Scientist Action and Advocacy Network and PlasiticBagLaws.org compiled a comprehensive spreadsheet of plastic bag law effectiveness data gathered from multiple municipalities, located here: https://scaan.net/plastic US/ Some notable results include: • San Jose, CA: a 2016 Santa Clara Countywide Storm Drain Trash Monitoring and Characterization Project observed a 72% decrease in the number of bags found in storm drain inlets compared to before a carryout bag fee was implement.' • Boulder, Colorado: saw a 70% decrease in plastic bag use immediately following the implementation of a bag fee in 2013.' • Washington, DC saw a 60% reduction in single use carryout bag consumption in the first year. • Chicago, IL has a 7 -cent tax on all carryout bags and experienced a carryout bag reduction of 42% in the first month after the passage of the regulation. Equity of Plastic Bag Laws Many peer cities that have implemented a fee-based carryout bag regulation have developed approaches for providing low-income residents with assistance to offset increased grocery costs. Typically, the SUPB ordinance will exempt individuals that are receiving Supplemental Nutrition Assistance Program (SNAP) benefits or Supplemental Nutrition Program for Women, Infants, and Children (WIC) assistance. This is widely considered a best practice when instituting a fee-based regulation. Some cities also use a portion of the fee collected to subsidize or give away re -usable bags to low income residents. Policy Options Matrix Environmental Benefit Litter abatementkbo Very Positive Positive Positive Cost of the material over Neutral Negative Very Positve Very Positive Lifecycle Benefit its useful life Expand awareness of Neutral Positive Positive Positive Very Positive Education and Outreach SUPB Likelyhood of support of Neutral Neutral Positve Neutral Very Positive Political Feasibility community Financial Feasibility Impact on City budget Negative Neutral Neutral Neutral Neutral Impact on City time and resources for Neutral Neutral Neutral Neutral Negative Operation Feasibility management Enforcement Feasibility Costs of compliance Neutral Negative Negative Negative Very Negative Financial assistance or Neutral Negative Neutral Neutral Neutral Equity* credits Financial impact on Neutral Negative Neutral Very Positive Positive Economic Impact Businesses Ease of Implementation and Minimization of Legal Neutral Negative Neutral Positive Neutral Replicable Ordinance Exposure Policy Option 1 - Status quo This policy option maintains the current condition with no changes. In a status quo scenario environmental degradation will continue to accelerate as the population increases. This can negatively impact the City's litter abatement efforts and budgetary resources. The impact for the other policy goals is presumed neutral in every category for this option. This policy option does not require additional action from the City, and there are no perceived costs or benefits for the City or its' budget. Policy Option 2 - Ban on single use plastic bags San Francisco enacted the first ordinance banning SUPG's in 2007. One of the unintended consequences was that retailers just switched over to paper or a thicker mil "reusable" plastic bag (typically >2.25 mils) and consumer behavior did not change. Subsequent ordinances by peer cities typically have opted for SUPG bans with a fee for all other carryout bags. A SUPB ban without a fee for other carryout bags is likely more environmentally detrimental due to the lifecycle costs for sourcing and manufacturing paper bags. A SUPB ban would be very positive in terms of creating awareness in the community for the environmental costs of plastic bags, however without a fee for other carryout bags, this benefit would be offset by the increased lifecycle costs of alternative carryout bags. The community support for this option rates high with 60% of respondents saying that they would support a plastic bag ban or fee of 10 cent per bag, with another 10% supporting the fee if it were only 5 cents per bag, however the unintended consequences in terms of the alternative products lifecycle costs may not be well understood by the public. The impacts on City budget and operational resources is neutral however, enforcement feasibility is negative because depending on how the ban is implemented it would require an identified but unknown amount of staff time to ensure compliance. The economic impact of a SUPB ban is assessed negatively because retailers usually just switch from a 3 -cent plastic bag to a more expensive carryout bag alternative and absorb this cost by passing it on to the consumer. Assuming the increased costs of alternative carryout bags are passed on to the consumer, a SUPB ban would not be equitable for low-income residents. SUPB bans are not widely adopted or replicated due to the identified unintended consequences and legal challenges. Policy Option 3 - Ban on single use plastic bags and a fee on all other carryout bags This approach is commonly called the "hybrid" model and it mirrors the recent California Statewide ban on thin plastic bags (<2.25 mils) and a minimum 10 cent fee on alternative carryout bags (paper and plastic >2.25 mils). The fee generally goes back to the retailer and the City has very little operational involvement other than providing any necessary compliance or enforcement support. These hybrid ordinances are highly effective in reducing the amount of SUPB litter in the environment. To be effective the fee for the alternative carryout bag, typically paper or a heavier mill plastic, must be significant enough, a minimum of 10 cents, to influence consumer behavior and prompt people to remember their reusable bag. Many cities track bag usage initially to gauge effectiveness and then may revisit the issue to adjust the price of the alternative carryout bag fee appropriately. This policy option would require some education and outreach on the lifecycle costs of the alternative bags offered for the fee by the retailer. This option would be neutral for equity considerations so long as SNAP and WIC recipients were exempted from the fee. The financial impact on business would be neutral so long as the fee is set at a minimum that covers the retailers cost of providing alternative carryout bags. Fees should also be set at a minimum instead of a flat fee so that retailers have the option to provide various types of carryout bags at different price points. Legal exposure with this option is unknown, however because it would ban SUPB's it would have the potential to invite legislative intervention. Policy Option 4 — Fee on all carryout bags with proceeds returned to retailer This option is widely considered the best practice in SUPB ordinances because it has withstood the legal challenge of "unconstitutional taxation" in California since the entire amount of the fee must stay with the retailer. The case stemmed from the County of Los Angeles SUPB fee ordinance. Critics of the ordinance labeled the law as "grocers getting rich." However, given the retailers cost of providing paper bags (8-10 cents), retailers should generally be made whole for any costs that they incur. This option will be positive for the environment, however, since SUPB's will be available for use with a fee it would not be as positive as option 3 — SUPB ban with a fee. Data indicates that if the carryout bag fee is significant enough it will impact behavior and encourage the use of reusable carryout bags reducing the overall lifecycle costs incurred from single use plastic and paper bags. It would have positive impact on education and outreach partially because paying a fee would be a significant change for the consumer at the point of sale. Public support of this option will likely not be as widespread as some of the other options considered, as it may be viewed as benefiting the retailer. City government operational resources and budget would not be impacted. There would be an enforcement cost for the City which is acknowledged but unknown in scope. Equity impacts are neutral if WIC and SNAP benefits are exempted. The economic impact for businesses would be very positive . This policy option is being widely adopted by municipalities across the country because of the legal precedent set in California. Policy Option 5 — Fee on all carryout bags with a portion of the fee covering the retailers cost and the remainder being allocated for community benefit. This option is normally set-up so that the fee is split between the retailer and the municipal government. The retailer is typically made whole for the cost of their carryout bags and the remainder is returned in some way to the local government or the community for advancing recycling efforts. This option is used by Chicago, IL and Washington, DC. The Chicago law specifically states that the fee is a "tax" and is collected as such. Washington, DC's ordinance charges 5 cents per bag, with a cent going to the retailer and 4 cents going to the District to fund clean-up efforts on the Anacostia River. Washington, DC's ordinance is permitted because the District is not a State and operates independently. Like option 4, this option would be positive for the environment and very positive for lifecycle benefits and education and outreach efforts. This policy option is typically supported in the community because of the perceived fairness of including a community benefit component. Depending on how the fee structure is developed and administered there may be a need for additional operational capacity from the City in order to implement. Additionally, ensuring compliance would require an identified but unknown level of enforcement. The ordinance would be neutral for equity considerations if WIC and SNAP beneficiaries are exempted from the fee. The economic impact on the retailer could be neutral to positive depending on how the fee is proportioned and utilized. Legal exposure is dependent upon how this option is developed and implemented, therefore, legal exposure, ease of implementation and replicability of the ordinance for peer communities should be given utmost consideration. Common Ordinance Provisions Most recent SUPB laws contain common elements that have been refined over time from learned experience and legal challenges. The following issues should be considered during the drafting and development of an ordinance: Applicability: Ordinances commonly apply to specific retail segments that are clearly defined (grocery stores, drug stores, convenience food stores). Additionally, they may specify a minimum square footage, minimum gross annual sales, or may be tied to a specific State required operating license such as an Alcohol and Beverage Control license. Definitions: All terms are clearly defined. Special attention should be paid to ensure that there is no ambiguity regarding the different types, weight, materials and recycled content of carryout bags regulated under the ordinance. • WIC and SNAP exemption: Exemptions for WIC and SNAP beneficiaries is considered a best practice when regulating SUPB. • Fees: How and where the fee is collected and distributed will be dependent on the policy option that is selected. • Compliance and enforcement: The ordinance should set-up remittance of fee procedures, if necessary, and outline how compliance will be enforced. • Phase in time -period: Ordinances are usually set for implementation at a future date to give retailers ample time to prepare. Depending on the policy option this may include; reducing existing bag stock, finding alternative product and suppliers, and changing point of sale procedures. • Requirement for reusable bag sales at check-out. Most ordinance require retailers to offer reusable bags for sale at check-out. Under Option 4, where the retailer keeps the bag fee, it may be a useful marketing tool for the retailer to give away or sell at a discount reusable bags from the proceeds of the fee collected. • Reporting of bag usage by type from retailers on a regular basis. Ordinances that require a bag fee will typically require retailers to report back to the City on the number of bags used of each type, total amount of monies collected, and a summary of any efforts a store has undertaken to promote the use of reusable bags. This metric should be integral to whichever option is selected to measure efficacy and track reductions in single use carryout bag usage overtime. City Staff Impacts The five policy options presented will require varying levels of City staff support to implement and operate. • Option 1: Status quo, would require no change. • Option 2: Ban on SUPB's, may require minimal compliance and enforcement staff time. • Option 3: Ban on SUPB and fee on others, would require the retailer to periodically report the number of bags used and the fees collected to track usage over time. City staff in the Recycling or Sustainability Departments would need to collect, compile and analyze this data on an ongoing basis. • Option 4: Fee on all carryout bags going back to the retailer, would require the retailer to periodically report the number of bags used and fees collected to track usage over time. City staff in the Recycling or Sustainability Departments would need to collect, compile and analyze this data on an ongoing basis. • Option 5: Fee on all carryout bags with a portion of the fee covering the retailers cost and the remainder being allocated for community benefit. Depending on how this option is designed it may have an operational impact on City resources. For example, if there is a remittance of a portion of the fee back to the City it would require additional support in the Accounting Department to collect and process this from the retailer. An initial estimate based on the staff time used to process HMR taxes estimates this operational expense as 0.58 Full Time Employee (FTE) per 240 accounts. However, there are additional ways that a community benefit could be quantified without the City collecting a portion of the fee. Alternative ways to achieve a community benefit would need to be explored further during the development of a legally defensible ordinance. Survey Results The City developed an online residential survey and a business survey to gauge the communities interest in pursuing plastic bag and/or Styrofoam legislation. The survey was located on the Speakup Fayetteville website and it was distributed through various on-line and traditional means including; business license email contacts, digital media, print media, television, radio and word of mouth. The Resident and Visitor Survey had 2,167 responses with and the Business Survey had 154 responses. Both surveys went live on July 7t" and were closed on August 22"d The Resident and Visitor Survey was comprised of questions about plastic bag usage, attitudes regarding Styrofoam and demographic questions for better understanding of the sample. The following is a brief synopsis of some of the takeaways from the resident and visitor survey: • 96% of respondents support reducing litter in Fayetteville's streams and waterways, as well as reducing trash that goes to landfills. • 53% say that they always or most of the time bring reusable bags to the grocery store. • When asked what prevents you from using reusable shopping bags? - 71% of respondents say that they forget to bring their reusable bag to the grocery store, 22% say they want SUPB for other uses, 16% say they always bring a reusable bag, 11% say reusable bags are too expensive, 5% prefer SUPB's and 3% are unsure. • When asked how would a disposable bag fee influence your behavior? - 48% say they would bring a reusable bag more often, 19% say on effect they already bring a reusable bag, 20% say that they would shop in another city, 10% say they would use fewer SUPB's at checkout and 4% say that they would pay the fee and use the same number of bags. • When asked if they would support a plastic bag ban or fee (5-10 cents for each bag used)? - 60% say they would support, 10% would support a 5 -cent fee but not a 10 -cent fee, 5% are unsure and 25% would oppose a SUPB ban or fee. • When asked if they would support or oppose a ban on Styrofoam? - 74% support, 20% oppose and 6% are unsure. • When asked if they would support or oppose a ban on plastic straws, stir sticks and other forms of single -use disposable plastic items? - 62% support, 28% oppose and 10% are unsure. • The Ward distribution of survey respondents was generally representative: 16% Ward 1, 17% Ward 2, 14% Ward 3, 20% Ward 4, 19% outside of City and 14% unsure of Ward. • The education and income level of survey respondents was slightly higher that the Census demographics indicates for the City as a whole. • The age distribution in the survey is generally representative: 1% under 18 years of age, 35% between 18 and 29, 24% between 30 and 39, 16% between 40 and 49, 11% between 50 and 59, 9% between 60 and 69, and 4% over 70 years old. The business survey was also advertised through various on-line and traditional media sources. Additionally, a link was sent by email from the City's Business License Registry to over 400 retailers that could be potentially impacted by a SUPB ordinance, and 600 restaurants that could be impacted by a ban on Styrofoam to -go containers. Some of the key take-aways from the business survey include: • Only 2% of businesses say that they offer a discount or other incentive for customers bringing their own reusable bags, 2% also say that they charge a bag fee at checkout. • 8% report having a take -back program for SUPB's. • When asked what policies that they would support to help the community reduce litter and waste generated from SUPB's, respondents could choose any, or all, of the following: 67% support additional drop-off locations for SUBB recycling, 54% support greater customer access to reusable bags, 43% support a city-wide ban on SUBB's, 32% support a fee on SUPB's and 13% had other ideas/suggestions. • Grocery and specialty food store operators self -identified as 13% of respondents. Recommendation The Keep Fayetteville Beautiful Committee met on August 15, 2019 to discuss the City Council's proposal to look at policy options for single -use plastic bags and Styrofoam. Following the discussion, the Committee members voted unanimously to support the City Councils development of ordinances that would regulate single -use plastics in the city. Staff also presented this analysis to the Environmental Action Committee on Monday August 19, 2019. The Environmental Action Committee recommended against Policy Option 2 — a SUPB ban, due to the unintended environmental and lifecycle costs associate with this option. The Environmental Action Committee recommended Policy Options 3, 4, or 5 or a combination thereof. City Staff is also in support of Policy Options 3, 4 or 5. Bibliography 1. http://publicfiles.surfrider.org/Plastics/Plastic Bag Law Activist Toolkit 2019.pdf 2. https://www.unenvironment.org/news-and-stories/story/birth-ban-history-plastic-shopping-bag 3. https://www.nrdc.org/media/2008/080109 4. https://www.epa.nsw.gov.au/—/media/EPA/Corporate%20Site/resources/waste/160143-plastic- shopping-bags-options.ashx 5. https://www.usitc.gov/publications/701 731/pub4605.pdf 6.https://staticl.squarespace.com/static/54d3a62be4b068e9347ca880/t/5a3aa28171clOb949cl632f8/ 1513792136710/Santa+Clara+County Storm+Drain+Trash+Monitorine.r)df 7. https://bouldercolorado.gov/zero-waste/disposable-bag-fee 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 139-19 File Number: 2019-0123 PLASTIC SHOPPING BAGS AND EPS UTENSILS REGULATION STUDY: A RESOLUTION TO EXPRESS THE INTENTION OF THE CITY COUNCIL TO CONSIDER REGULATION OF SINGLE USE PLASTIC SHOPPING BAGS AND DIFFICULT TO RECYCLE OR COMPOST SINGLE USE PLATES, BOWLS, CUPS AND UTENSILS WHEREAS, the widespread use of difficult to recycle or compost single use plates, bowls, cups and utensils has caused substantial litter and trash problem costly to our citizens, our tax payers, our city and our environment; and WHEREAS, single use merchandise bags and sacks have caused significant litter and trash problems for Fayetteville, its citizens, taxpayers and environment; and WHEREAS, the City Council would like to consider the extent and cost of these problems, potential cost-effective substitutes and other remedies and to consult with businesses currently using these articles to listen and respond to their issues and reasonable timing if phase out of these products is warranted. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expressly its intention to consider regulation of several kinds of merchandise bags and sacks and difficult to recycle or compost single use plates, bowls, cups, utensils, etc. Section 2: That the City Council of the City of Fayetteville, Arkansas requests that Mayor Jordan utilize appropriate City Staff to work with the Environmental Action Committee and others to research these issues, to reach out and consult with current business users of these products, to locate potential Page 1 Printed on 615119 R-e4GA/39-l9 File Number 2019-0123 cost effective replacements for these products and to examine successful programs in other cities and counties to help allieve the single use litter problem. PASSED and APPROVED on 6/4/2019 Attest: Sondra E. Smith, City Clerk Trea K��rT G1T Y p �s AY .rn %•`n'y; kA N S Pte' ���: inti•' • • •' •���� Page 2 Printed on 615119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File -- File Number: 2019-0123 Agenda Date: 6/4/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 2 PLASTIC SHOPPING BAGS AND EPS UTENSILS REGULATION STUDY: A RESOLUTION TO EXPRESS THE INTENTION OF THE CITY COUNCIL TO CONSIDER REGULATION OF SINGLE USE PLASTIC SHOPPING BAGS AND DIFFICULT TO RECYCLE OR COMPOST SINGLE USE PLATES, BOWLS, CUPS AND UTENSILS WHEREAS, the widespread use of difficult to recycle or compost single use plates, bowls, cups and utensils has caused substantial litter and trash problem costly to our citizens, our tax payers, our city and our environment; and WHEREAS, single use merchandise bags and sacks have caused significant litter and trash problems for Fayetteville, its citizens, taxpayers and environment; and WHEREAS, the City Council would like to consider the extent and cost of these problems, potential cost-effective substitutes and other remedies and to consult with businesses currently using these articles to listen and respond to their issues and reasonable timing if phase out of these products is warranted. NOW, THEREFORE, BE 1T RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby expressly its intention to consider regulation of several kinds of merchandise bags and sacks and difficult to recycle or compost single use plates, bowls, cups, utensils, etc. Section 2: That the City Council of the City of Fayetteville, Arkansas requests that Mayor Jordan utilize appropriate City Staff to work with the Environmental Action Committee and others to research these issues, to reach out and consult with current business users of these products, to locate potential cost effective replacements for these products and to examine successful programs in other cities and counties to help allieve the single use litter problem. City of Fayetteville, Arkansas Page 1 Printed on 6/5/2019 Legistar ID No.: 2019-0123 AGENDA REQUEST FORM FOR: Council Meeting of June 4; 2019 FROM: Council Member Teresa. Turk ORDINANCE OR RESOLUTION TITLE AND SUBJECT: A RESOLUTION TO EXPRESS THE INTENTION OF THE CITY COUNCIL TO CONSIDER REGULA'T'ION OF SINGLE USE, PLASTIC BAGS AND DIFFICULT TO RECYCLE OR COMPOST SINGLE USE PLATES, BOWLS, CUPS AND UTENSILS APPROVED FOR, AGENDA: Council .Member Teresa Turk City Attorney Kit Williams Approved as to form /4A� 2Z/ 'ZcI g Date /J t-, 2 2:. 41 DEPARTMENTAL CORRESPONDENCE OFFICE OF THE CITY ATTORNEY TO: Mayor Jordan City Council Member, Teresa Turk Kit Williams City Attorney Blake Pennington Assistant City Attorney Jodi Batker CC: Peter Nierengarten, Sustainability Director paralegal Leif Olson, Planner Long Range FROM: Kit Williams, City Attorney DATE: February 24, 2020 RE: Incorporating Teresa's changes into the existing proposed single -use disposable bag fee ordinance I slightly redrafted and placed your additional WHEREAS clause in the ordinance (2nd to last). I added (after some editing) your new subsection requiring the food stores to collect the single -use disposable bag usage number during the last quarter of 2020 and report it to us by January 31, 2021. I provided authority for the food stores to recover their administrative costs for this after the bag fee begins in January, 2021.1 did not offer to buy their bags for the food stores during this period so it will only be their new costs related to their duty to count and report their customers' usage of single -use disposable bags that the food stores can recover from their collected fees in 2021. I had to change the wording in the last section because this ordinance will now need to be effective when the pre -implementation duties are imposed on the food stores (October 1, 2020). Therefore, the January 1, 2021 date was clarified to be the starting date for the single -use bag fee collection implementation by the food stores. I have prepared the totally revised proposed ordinance (attached) incorporating all these changes as well as correcting a typo I found. If satisfactory with you, I believe the ordinance should be amended before I read it fully in your March 3, 2020 meeting. ORDINANCE NO. AN ORDINANCE TO ENACT §114.20 REGULATION OF SINGLE -USE DISPOSABLE BAGS PROVIDED BY LARGE FOOD STORES WHEREAS, single -use disposable bags provided by large food stores for customers to carry their groceries and other merchandise home are rarely recycled and are environmentally detrimental to the City and citizens of Fayetteville; and WHEREAS, it is estimated that 1,500 single -use bags are used annually per household which leads to a substantial littering problem as evidenced during litter clean-ups along our City streets and along local streams; and WHEREAS, single -use disposable bags have been banned or regulated successfully throughout the United States by states and local governments with proven improvements in littering problems; and WHEREAS, by regulating single -use disposable bags, the citizens and City of Fayetteville will likely see a reduction in necessary litter control and its costs as well as the City's landfill costs for these single -use bags which are currently landfilled rather than recycled by most consumers; and WHEREAS, in order to determine the effectiveness of this single -use disposable bag fee in reducing the usage of single -use disposable bags, a three month pre -implementation period in which food stores count, but do not charge a fee for, single -use disposable bags distributed to their customers should be established; and WHEREAS, the small disposable bag fee to be retained initially by the large food store will be used to offset part of the expense of low-cost reusable bags for the store's customers and the administrative costs of the retailer and also for support of community litter clean-ups and recycling education by the store. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section I: That the City Council of the City of Fayetteville, Arkansas hereby enacts § 114.20 into the Fayetteville Code as follows: "114.20 Regulation of Single -Use Disposable Bags Provided by Large Food Stores. (A) Purpose. Single -use, disposable bags provided to customers of large food stores cause environmental degradation and substantial litter problems and costs for the City and citizens of Fayetteville. In order to protect the health, safety and welfare of our citizens, the Fayetteville City Council should and has hereby enacted the following reasonable regulations to reduce the use of single -use disposable bags, to increase the availability and reduce the costs of reusable grocery bags, to reduce the littering and environmental problems of these single -use bags, and to reduce the City and citizens' costs for litter clean- up and landfilling of these single -use bags. (B) Definitions. The following terms used in this section have the following meanings; "Single -use disposable bag" means a bag that is produced and offered to customers for single -use convenience at the point of sale. This includes all single -use plastic bags less than 2.25 mils in thickness and single -use paper bags, but does not include reusable bags as defined in this ordinance. "Reusable bag" means a bag that is designed and manufactured to withstand repeated uses over a long period of time, can be cleaned and disinfected, is at least 2.25 mil thick if made from plastic, has a minimum of 75 uses and has a GPS rating of 80 or higher. "Grams Per Square Inch (GPS)" is a measurement of the durability of a reusable bag. "Food store" means any store greater than 10,000 square feet that sells foodstuffs, meats, produce, dairy products, or other perishable items and includes similarly sized drug stores that sell those products. "Single -use disposable bag fee" means a fee charged by the food store that is paid by each consumer utilizing a single -use disposable bag at the point of sale. (C) Single -Use Bag Fee Requirements. 1. For each single -use disposable bag provided to a customer, food stores shall collect at the point of sale a single -use disposable bag fee of $0.10 (including any applicable sales tax). 2. Food stores shall record the number of single -use disposable bags provided and the total amount of single -use disposable bag fees collected from the consumer and printed on the customer's receipt. 3. Customers purchasing foodstuffs with Supplemental Nutrition Assistance Program (SNAP) or the Special Supplemental Nutrition Program for Women, Infants, and Children (WIC) benefits shall be exempted from the single -use disposable bag fee. (D) Investment of Single -Use Bag Fees for Community Environmental Benefit. Single -use disposable bag fees will be collected by the food store with the requirement that the fees collected that exceed the cost to the retailer to provide single -use disposable bags, remit applicable sales taxes, administer the program and maintain tracking data will be reinvested to provide a community environmental benefit. A community environmental benefit may include, but is not limited to: subsidizing the retailer in providing low-cost re- usable bags for purchase by customers, supporting the costs for community litter clean- ups, investing in recycling education or other programs or projects that increase environmental awareness or constitute actions that will improve the local environment. (E) Required Signage for Food Stores. Every food store subject to the single -use disposable bag fee shall display signage in locations visible by customers informing customers about the City of Fayetteville's disposable bag fee and briefly explaining the uses of this fee after collection. (F) Pre -Implementation Study Period Food stores shall collect accurate information concerning the number of single -use disposable bags distributed free to their customers during the period of October 1 through December 31, 2020. This data shall be provided to the City by January 31, 2021 and used by the City solely to determine the effect upon the number of single -use disposable bags used before and after the implementation of the bag fee on January 1, 2021. The food stores' administrative costs to administer this program and maintain tracking data during this pre -implementation period may be accounted for and recovered from future single -use disposable bag fees collected after January 1, 2021. (G) Audits Food stores will be required to begin collection of the ten cent (10¢) per single -use disposable bag fee beginning on January 1, 2021. Each food store regulated by the provisions of this section shall maintain accurate and complete records of the single -use disposable bag fees collected and the number of single -use disposable bags provided to customers. These records shall be reported to the City of Fayetteville each quarter beginning by April 30, 2021 and shall be preserved for no less than three years. The City also reserves the right to review these records upon request at any time. Food stores shall also provide the City with records of how the money collected from single -use disposable bag fees beyond the store's cost to supply these bags has been invested to further the community environment benefit requirement of this ordinance. PASSED and APPROVED this 3rd day of March, 2020. APPROVED: ATTEST: By: By: LIONELD JORDAN, Mayor KARA PAXTON, City Clerk/Treasurer City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0196 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Ordinance Agenda Number: C. 1 SHIPLEY MOTOR EQUIPMENT CO.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE REPAIR OF A RECYCLING AND TRASH COLLECTION TRUCK BY SHIPLEY MOTOR EQUIPMENT CO. FOR THE AMOUNT OF $42,352.81 WHEREAS, the operator of Unit 4024, a front load trash truck, noticed smoke coming from the truck during a normal route and the truck was sent to Shipley Motor Equipment Co. for repairs, which led to the discovery of other significant internal damage; and WHEREAS, insurance funds have been received in the amount of $41,352.81 and the Recycling and Trash Collection Division has sufficient funds to pay the $1,000.00 deductible. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and approves the repair of a Recycling and Trash Collection truck by Shipley Motor Equipment Co. for $42,352.81, with the amount of $1,000.00 to be paid by the City. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2020-0196 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/26/2020 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: An Ordinance to approve a bid waiver to Shipley Motor Equipment Co. for an accident repair in the amount $42,352.81, due to a tear down, inspect and repair. Insurance funds have been received in the amount of $41,352.81. V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Budget Impact: 5500.750.5010-5311.01 Recycling & Trash Collection Self Insurance Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 2,000.00 Funds Obligated $ - Current Balance $ 2,000.00 Does item have a cost? Yes Item Cost $ 1,000.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget 1,000.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: February 26, 2020 CITY COUNCIL MEMO SUBJECT: Bid Waiver for Shipley Motor Equipment Co. for Accident Repair RECOMMENDATION: An Ordinance to approve a bid waiver to Shipley Motor Equipment Co. for an accident repair in the amount $42,352.81, due to a tear down, inspect and repair. Insurance funds have been received in the amount of $41,352.81. BACKGROUND: Unit 4024, Recycling and Trash Collection's front load trash truck was out on a normal route. The operator looked in a side mirror and noticed smoke. At that time, he pulled into a large parking lot and pressed the emergency button in the vehicle, notifying the Fire Department. The Fire Department put out a fire that was located between the cab and body of the truck. Upon first examination and estimation this damaged the wiring, hoses and engine components. However, since Shipley has started the repair other internal damage has been found. The additional cost should be paid straight from AML Insurance to Shipley. DISCUSSION: Purchasing and Fleet recommend the approval of a bid waiver to Shipley Motor Equipment Co. for an accident repair in the amount of $42,352.81, due to a tear down, inspect and repair. BUDGET/STAFF IMPACT: Recycling and Trash Collection have sufficient funds to pay the $1,000.00 deductible. Attachments: AML Estimate Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 y 02LI Date: 2/ 7/2020 09:46 PM Estimate ID: EA -01220 Estimate Version: 0 Preliminary Profile ID: * SHIPLEY MOTOR EQUI ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM Damage Assessed By: Curtis Russell Supplements to Curtis Russsell (curtis@eclipseapproisal.com) Classification: Field (501) 977-4436 Condition Code: Good Type of Loss: Comprehensive Date of Loss: 12/21/2019 Arrival Date: 12/27/2019 Contact Date: 12/27/2019 Accident Date: 12/21/2019 Deductible: 1,000.00 File Number: EA -01220 Claim Number: 19-01144-001 Insured: CITY OF FAYETTEVILLE Owner: CITY OF FAYETTEVILLE Address: 1525 S HAPPY HOLLOW RD, FAYETTEVILLE, AR 72701 Telephone: Work Phone: (479) 444-3496 Fax Phone: (479) 444-3425 Mitchell Service: 911148 Description: 13 MACK LEU613 TRASH TRUCK Vehicle Production Date: 7/13 VIN: 1 M2AU04C6EM008533 License: X20648 AR Mileage: 77,932 OEM/ALT: A Parts Profile: Fayetteville Parts Profile Version: 2 Color: WHITE Options: POWER STEERING, AIR CONDITION, 2 -DOOR, DIESEL ENGINE, REAR WHEEL DRIVE AUTOMATIC TRANSMISSION Line Entry Labor Line Item Part Type/ Item Number Type Operation Description Part Number SoeciaVMan�ai Entry 1 900500 MCH * REMOVE/REPLACE Truck Wiring Harness #1 22324153 2 900500 MCH * REMOVE/REPLACE Truck Wiring Harness #2 21998650 3 900500 MCH * REMOVE/REPLACE Harness #3 006205704AA 4 900500 MCH * REMOVE/REPLACE Harness #4 006205701 AA 5 900500 MCH * REMOVE/REPLACE Main Harness 006112100AB 6 900500 MCH * REMOVE/REPLACE Fuel Pipe 21344311 7 900500 MCH * REMOVE/REPLACE Fuel Pipe 21835110 8 900500 MCH * REMOVE/REPLACE Hose 2@12.54 21339891 9 900500 MCH * REMOVE/REPLACE Valve Cover 20901493 10 900500 MCH * REMOVE/REPLACE EGR Valve 85153430 11 900500 MCH * REMOVE/REPLACE Sealing Ring 3910.10 1547252 12 900500 MCH * REMOVE/REPLACE Starter Motor 22398213 13 900500 MCH * REMOVE/REPLACE Wires 21699744 14 900500 MCH * REMOVE/REPLACE Hose 10@7.25 21579509 15 900500 MCH * REMOVE/REPLACE Hose 21329206 16 900500 MCH * REMOVE/REPLACE Hose 10@10.18 85129987 17 900500 MCH * REMOVE/REPLACE Hose 21360904 18 900500 MCH * REMOVE/REPLACE Hose 21481826 19 900500 MCH * REMOVE/REPLACE Hose 21481831 20 900500 MCH * REMOVE/REPLACE Quick Coupling 21308752 21 900500 MCH * REMOVE/REPLACE Quick Coupling 21308754 22 900500 MCH * REMOVE/REPLACE Quick Coupling 2@7.70 20805109 23 900500 MCH * REMOVE/REPLACE Insulator 8@19.33 25167342 24 900500 MCH * REMOVE/REPLACE Washer 8@9.17 25155021 ESTIMATE RECALL NUMBER: 02/07/2020 19:50:52 EA -01220 Mitchell Data Version: OEM: JAN -20_V Alternate Parts: 02/07/2020 20:14:35 Copyright (C)1994 - 2020 Mitchell International Software Version: 7.1.238 All Rights Reserved Dollar Labor Amount Units 777.09 18.0* 1,719.17 * 18.0* 671.16 * 18.0* 137.21 5.0* 1,362.17 * 24.0* 55.45 " 4.0* 68.73 3.0* 25.08 * 4.0* 680.90 * 8.0* 1,557.89 8.0* 30.30 0.0* 320.63 * 4.0* 297.17 4.0* 72.50 * 4.0* 28.24 2.0* 101.80 * 4.0* 30.92 * 1.0* 245.46 4.0* 385.67 6.0* 6.36 1.0* 9.07 * 1.0* 15.40 * 3.0* 154.64 * 4.0* 73.36 * 0.0* Page 1 of 3 25 900500 MCH * REMOVE/REPLACE Hexagon Screw 4@19.82 26 900500 MCH * REMOVE/REPLACE Nut Retainer 4@5.66 27 900500 MCH * REMOVE/REPLACE Dipstick 28 900500 MCH * REMOVE/REPLACE Clamps 300@2.63 29 900500 MCH * REMOVE/REPLACE Cable Tie 20@1.37 30 900500 MCH * REMOVE/REPLACE Clamping Collar 31 900500 MCH * REMOVE/REPLACE Cap Assembly 32 900500 MCH * REMOVE/REPLACE Flange Screw 11 @9.13 33 900500 MCH * REMOVE/REPLACE Flange Screw 5@15.03 34 900500 MGH * REMOVE/REPLACE Temperature Sensor 35 900500 MCH * REMOVE/REPLACE Sensor 36 900500 MCH * REMOVE/REPLACE Speed Sensor 37 900500 MCH * REMOVE/REPLACE Actuator, Exch 38 900500 MCH * REMOVE/REPLACE Controller 39 900500 MCH * REMOVE/REPLACE 1/0 Module 40 900500 MCH * REMOVE/REPLACE PDM 41 900500 MCH * REMOVE/REPLACE Plug 42 900500 MCH * REMOVE/REPLACE Sealing Plug 43 900500 MCH * REMOVE/REPLACE Timing Gear Cover 44 900500 MCH * REMOVE/REPLACE Gasket Electrical 45 101192 MCH REMOVE/REPLACE Positive Battery Cable -M 46 101195 BDY REMOVE/REPLACE Negative Battery Cable Special/Manual Entry 47 900500 MCH * REMOVE/REPLACE Freight Paid From Invoice Additional Costs & Materials 48 936012 ADD'L COST Hazardous Waste Disposal * - Judgment Item Estimate Totals Date: 2/ 7/2020 09:46 PM Estimate ID: EA -01220 Estimate Version: 0 Preliminary Profile ID: * SHIPLEY MOTOR EQUI 25091937 79.28 * 0.0* 25109333 22.64 * 0.0* 21363872 132.98 * 1.0* 25164660 789.00 * 0.0* 983472 27.40 * 0.0* 5479-102425 13.67 * 0.0* 5479-240023DAV 17.41 * 0.0* 22859766 100.43 * 0.0* 22859765 75.15 * 0.0* 21164792 94.18 * 2.0* 85151481 233.05 * 1.0* 21426987 107.39 * 1.5* 85013730 107.39 * 1.0* 346020014 3,834.41 * 1.0* 346020016 1,254.17 * 1.0* 006331701 AA 1,059.92 * 1.0* 345005075 17.00 * 0.0* 345005050 0.66 * 0.0* 22672833 378.61 * 5.0* 20817742 25.63 * 0.0* 21068696 246.52 * 6.0* 21068698 194.60 * 4.0* New 0.00 * 0.0* 15.00 * ESTIMATE RECALL NUMBER: 02/07/2020 19:50:52 EA -01220 Mitchell Data Version: OEM: JAN_20_V Alternate Parts: 02/07/2020 20:14:35 Copyright (C)1994 - 2020 Mitchell International Software Version: 7.1.238 All Rights Reserved Page 2 of 3 Add'I Labor Sublet I. Labor Subtotals Units Rate Amount Amount Totals 11. Part Replacement Summary Amount Body 4.0 75.00 0.00 0.00 300.00 T Taxable Parts 17,637.86 Mechanical 168.5 123.00 0.00 0.00 20,725.50 T Sales Tax @ 9.500% 1,675.60 Taxable Labor 21,025.50 Total Replacement Parts Amount 19,313.46 Labor Tax @ 9.500% 1,997.42 Labor Summary 172.5 23,022.92 III. Additional Costs Amount IV. Adjustments Amount Taxable Costs 15.00 Insurance Deductible 1,000.00 - Sales Tax @ 9.500% 1.43 Customer Responsibility 1,000.00- Total Additional Costs 16.43 ESTIMATE RECALL NUMBER: 02/07/2020 19:50:52 EA -01220 Mitchell Data Version: OEM: JAN_20_V Alternate Parts: 02/07/2020 20:14:35 Copyright (C)1994 - 2020 Mitchell International Software Version: 7.1.238 All Rights Reserved Page 2 of 3 Date: 2/ 7/2020 09:46 PM Estimate ID: EA -01220 Estimate Version: 0 Preliminary (479) 770-6040 Profile ID: . SHIPLEY MOTOR EQUI I. Total Labor: 23,022.92 II. Total Replacement Parts: 19,313.46 III. Total Additional Costs: 16.43 Gross Total: 42,352.81 IV. Total Adjustments: 1,000.00 - Net Total: 41,352.81 This is a preliminary estimate. Additional changes to the estimate may be required for the actual repair. Point(s) of Impact 16 Non -Collision (S) Insurance Co: ARKANSAS MUNICIPAL LEAGUE Telephone: (501) 978-6123 Fax Phone: (501)978-6562 Inspection Site: FAYETTEVILLE FLEET OPERATIONS Inspection Date: 2/7/2020 Body Shop: SHIPLEY MOTOR EQUIPMENT CO. Address: 324 S BLOOMIINGTON LOWELL, AR 72745 Telephone: (479) 770-6040 Fax Phone: (479)770-6146 Federal Tax ID 71.0303268 Email: justin.reynolds@shipleymotor.com ESTIMATE RECALL NUMBER: 02/07/2020 19:50:52 EA -01220 Mitchell Data Version: OEM: JAN_20_V Alternate Parts: 02/07/2020 20:14:35 Copyright (C)1994 - 2020 Mitchell International Page 3 of 3 Software Version: 7.1.238 All Rights Reserved City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0200 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: C. 2 BID #20-29 CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC.: A RESOLUTION TO AWARD BID #20-29 AND AUTHORIZE A CONTRACT WITH CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. IN THE AMOUNT OF $1,689,781.20 FOR CONSTRUCTION SERVICES ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $168,978.12, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-29 and authorizes Mayor Jordan to sign a contract with Cornerstone Construction of Russellville, Inc. in the amount of $1,689,781.20 for construction services associated with the Highway 16 Utility Relocations Project, and further approves a project contingency in the amount of $168,978.12. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, recognizing the 62.88% of the project cost that is reimbursable by the Arkansas Department of Transportation. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0200 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 2/27/2020 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends awarding Bid #20-29 and approving a contract with Cornerstone Construction of Russellville, Inc. in the amount of $1,689,781.20 for construction services associated with the Highway 16 Utility Relocations Project, approving a contingency in the amount of $168,978.12, and approving a budget adjustment to recognize the 62.88% of the project cost that is reimbursable by the Arkansas Department of Transportation. Budget Impact: 5400.720.5600-5808.00 Water and Sewer Account Number Fund 11011.2001 Water/Sewer Relocations - Bond Projects Project Number Project Title Budgeted Item? Yes Current Budget $ 12,793,727.00 Funds Obligated $ 4,353,903.01 Current Balance $ 8,439,823.99 Does item have a cost? Yes Item Cost $ 2,468,423.98 Budget Adjustment Attached? Yes Budget Adjustment $ 1,552,145.00 Remaining Budget 7,523,545.01 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Tim Nyander, Utilities Director FROM: Corey Granderson, Utilities Engineer DATE: February 27, 2020 CITY COUNCIL MEMO SUBJECT: Bid #20-29, Cornerstone Construction of Russellville, Inc. — Construction Contract for Highway 16 Utility Relocations (ArDOT Project 040579) RECOMMENDATION: Staff recommends awarding Bid #20-29 and approving a contract with Cornerstone Construction of Russellville, Inc. in the amount of $1,689,781.20 for construction services associated with the Highway 16 Utility Relocations Project, approving a contingency in the amount of $168,978.12, and approving a budget adjustment to recognize the 62.88% of the project cost that is reimbursable by the Arkansas Department of Transportation. BACKGROUND: On February 19, 2020 the City of Fayetteville accepted sealed competitive bids for the Highway 16 Utility Relocations project. Cornerstone Construction of Russellville, Inc. submitted the lowest bid. All bids are shown here: Cornerstone Construction $1.689.781.02 Goins Enterprises $2,290,296.00 Goodwin & Goodwin $2,160,505.00 KAJACS Contractors $1,799,000.00 Privcon Development Inc. $2,396,105.50 TriStar Contractors $1,990,007.00 DISCUSSION: The Arkansas Department of Transportation has requested utility relocations to prepare for the widening of Highway 16 (1511 Street) from S. College Ave. to Huntsville Rd. The relocations are 62.88% reimbursable to the City of Fayetteville by ARDOT. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available for this project in the Water/Sewer Relocations account. Attachments: Project Vicinity Map Certified Bid Tab, Bid #20-29 Agreement ARDOT Construction -Relocation Agreement Budget Adjustment ui N CITY OF IFAYETTEVILLE ARKANSAS Bid 20-29, Construction - HWY 16 UTILITY RELOCATIONS - Schedule 1 Offcal Bid Tabulation Lioneld Jordan, Mayor Oates of Advertisement 01.20202011 Issue Date: 02.19 2020 Numlmrof Addendums'. 0 Certification of funds: $ 2.000,000270 Max Award Amount S 2,500.000.00 Bid No. 2029 Cate: 02 19.W20 Trail 2:WPM Cornerstone Construction of Gains Enterprises, Inc. Goodwin & Cact in, Inc XAJACS Contractors, Inc. Pill Developments, Inc. pmen Tri-Star Contractors, LLC Russellville, Inc. ITEM ESTIMATED UNIT UNIT UNIT UNIT UNIT UNIT NO ULSCxIPIION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1.01 Mobilization IS 1 $ 60,000.00 $ 60,000.00 $ 60,000.00 $ 60,000.00 $ 60,000.00 $ 60,000.00 $ 82,500.00 $ 82,500.00 $ 1000(W00 $ 100000.00 $ 84,26349 $ 84,26349 102 Bonds and Insurance t$ 1 $ 12,400.00 $ 12,400.00 $ 35,000.00 $ 35,000.00 $ 80,000.00 $ 80,000.00 $ 25,23!1.00 $ 251 $ &7,(100.00 $ 80,00000 $ 38,084.51 $ 38,084.51 1.03 Act 291, 1993 Trenchand Excavation Safety System LS 1 $ 4,500.00 $ 4,500.00 5 48,00000 $ 48,000.00 $ 2000000 $ 20,00000 $ 20,000.00 $ 20,000.00 $ 20,00000 $ 20,00000 $ 2,00000 $ 2,000.00 1.04 Erosion and 5edi merit Control LS 1 $ 40,000.00 S 40,000.00 5 12,000.00 $ 12,00000 $ 30,000.00 $ 30W000 $ 40,000.00 $ 401000.00 $ 20,50000 $ 20,500.00 Sr 10,000.00 $ 10,000.00 1.05 Pre Construction Video LS 1 $ 1,500.W $ 1,500.00 $ 1,500.00 $ 1,50000 $ 3,00000 $ 3,00000 $ 2,500.00 $ 2,50000 $ 13,501100 $ 13,500.00 $ 1,100.00 $ 1,IDOW 1.06 Tmffc Control LS 1 $ 6,500.00 $ 6,500.00 $ 23,00000 $ 23,000.00 $ 30,00D.00 $ 30,000.00 $ 8,500.00 $ 8,500.00 $ 66,808.00 $ 66,808.00 $ 15,000.00 $ 15,00000 1.02 Clearing, Grubbing, Tree LS 1 $ 3,50000 $ 3,500.00 $ 6,00000 $ 6,000.00 $ 20,000.00 $ -20,000.00 $ 171500.0) $ 12,500.00 $ 251000.00 $ 25,000.00 $ 20,000.00 $ 20,00000 Removal & Misc. Demo 108 Abandon and Salvage Existing fire Hydrant EA 11 $ 42000 $ 4,620.00 $ 1,000.00 $ 11,00000 $ Boom $ 8,80000 $ 350.00 $ 31 $ 2,000.00 $ 22,000.00 $ 250.00 $ 8,25000 LOB Abandon Existing Valve EA 22 $ 300.00 $ 6,500.00 $ 500.00 $ 11,00000 $ 350.0) $ 2,20000 $ 250.00 $ 5,50000 $ 1,50000 $ 33,000.00 $ 200.00 $ 15,4W.W 1.10 Abantlon Existing Water Meter Settin EA 16 Sr 240.00 $ 3,840.00 $ 400.00 $ 6,40000 $ 350.00 $ 5,600.00 5 200.00 $ 3,20000 $ 1,50000 $ 24,000.00 $ 600,00 $ 9,60000 1.11 Abandon Existing Water Service Line @ Main EA 5 $ 540.W $ 2,200.00 $ 2,000.00 $ 10,000.00 $ 1,000.00 $ 5,00000 $ 200.00 $ 1,000.00 $ 2,50000 $ 12,50000 $ 600.00 $ 3,000.00 1.12 Abandon Existing Water main under Hi hwa LF 282 $ 620 $ 1,88940 $ 55.00 $ 15,510.00 $ 25.00 $ 2,050.00 $ 35.00 $ 9,820.00 $ 63.99 $ 18,045.18 $ 40.00 $ 11,280.00 1.13 Connect New Service to Existing EA 5 $ 622.80 $ 3,114.00 $ 300.00 $ 1,500.00 $ 800.00 $ 4,000.00 $ 400.00 $ 2,000.00 $ 2,028.13 $ 10,390.65 $ 200.00 $ 3,500.00 Meter Setting 1.14 Connect New Service to Existing sonic¢ Jr, E4 15 $ 44628 $ 6,69020 $ 300.00 $ 4,500.00 $ 80000 $ 12,000.00 $ 400.00 $ 6,000.00 $ 2,01962 $ 30294.30 $ 200.00 $ 10,50.00 1.15 Connect New Water Main to EA 1 $ 1,68925 $ 1,68975 $ 5,000.00 $ 5,000.00 $ 1,00000 $ 1,000.00 $ 1,850.00 $ 1,850.00 $ 5,452,76 $ 5,452.76 $ 2,500.00 $ 2,500 ED Existing Water Main 1.16 Dual 1" Meter Settin w/PRV EA 5 $ 1,200.16 $ 8,500.80 $ 2,100.00 $ 10,500.00 1 $ 2,00000 $ 10,000.00 $ 1,80000 $ 9,000.00 $ 2,23342 j $ 11,162.10 $ 1,228.00 $ 8,890.00 1.17 Single Y Meter Setting w/PRV EA 12 $ 1,16415 $ 13,969.80 $ 1,300.00 $ 15,600.00 $ 1,600.00 $ 19,200.00 $ 1,20000 $ 16,400.00 $ 2,034.13 $ 24,409.56 $ 1,250.00 $ 15,000.00 1.18 Single l" I rrigation Meter Set, ng of PIN EA 1 $ 1,382.32 $ 1,382.32 $ 1,800.00 $ 1,8W.W $ 1,800.00 $ 1,800.00 $ 1,50000 $ 1,500.00 $ 4,952.83 $ 4,952.83 $ 1,220.00 $ 1,270ED 1'19 1" Coated Copper Service Tub'ag lF 832 $ 19.82 $ 16,531.84 $ 20.00 $ 16,640.00 $ 25.00 $ 20,800.00 $ 40.00 $ 33,280.00 $ 2050. $ 12,056.00 $ 30.00 $ 24,960.00 120 2" Coated Copper Service Tubing LE 138 $ 3225 $ 4,450.50 $ 3500 $ 4,83000 $ 3300 $ 4,554.00 $ 6500 $ 8,920.00 $ 42.68 $ 5,889.84 $ 40.00 $ 5,52000 121 8"X1"Service Ta EA 4 $ 489.22 $ 1,956.88 $ 1,200.00 $ 4,800.00 $ 800.00 $ 3,200.00 $ 50000 Sr 2,000.00 $ 1,056.89 $ 4,227.56 $ 500.00 $ 2,00000 1.22 12"X1"ServicaTa EA 18 $ 263.38 $ 13,240.84 $ 1,400,00 $ 25,20000 $ 85000 $ 15,300.00 $ 25000 $ 13,500.00 $ 1,085.66 $ 19,541.88 $ 650.00 $ 11,20000 1.23 12"X2"Service Tap EA 2 $ 1,332.34 $ 2,664.68 $ 1,800.00 $ 3,600.00 $ 1,500.00 $ 3,000.00 $ 1,000.00 $ 2,090.00 $ 2,952.22 $ 5,91 $ 200.00 $ LACEED 1.24 6' PVC 900 DR14 Restrained U' 51 $ 3309 $ 1,687,59 $ 62.00 $ 3,162.00 $ 65.00 $ 3,315.00 $ 50.W $ 2,550.00 $ 22.58 $ 3,956.58 $ 85.00 $ 4,33500 Joint Water Main 1.25 8" PVC C900 DR14 Water Main LEt459 Sr.59 $ 1,024.88 $ 6]00 $ 2,144.00 $ 60.00 $ 1,920.00 $ 50.00 $ 1,600.00 $ 82.30 $ 2,633.60 $ 65.00 $ 2,080,00 1.26 8" PVC C900 DR14 Restrained IF80 $ 54,542.80 $ 22.00 $ 85,252.00 $ 68.00 $ 80,988.00 $ 60.00 $ 21,460.00 $ 8909 $ 106,106.19 $ 22.00 $ 85)5200 Joint Water Main 122 12" PVC C900 DR14 Water Main LF.31 $ 200,520.29 $ 82,00 $ 320,538.00 $ 2200 $ 300,993.00 $ 50.00 $ 195,450.00 $ 59.38 $ 232,116.42 $ 25.00 $ 293,12500 1.28 II" PVC 0900 DR14 Restrained LF46 $ 120,052.80 $ 82.00 $ 146,160.00 $ 9400 $ 152,92000 $ 2500 $ 126,00000 $ 10604 $ 178,142.20 $ 8500 $ 142,80000 Joint Water Main1.29 14/2"HDPESDfl 9Bored Casing LF39 $ 12,522.01 $ 30.00 $ 13,220.00 $ 45.00 $ 20,655.00 $ 25.00 $ 11,425.00 $ 68,53 $ 31,455.22 $ 30.00 $ 13,770 ED Cornerstone Construction of Gains Enterprises, Inc. Goodwin & Goodwin, Inc GUACS Contractors, Inc Phil Develo Dmentz, Inc. Tri-Star Contractors, LLC Russellville, Inc. ITEM ESTIMATED UNIT UNIT UNIT UNIT UNIT UNIT No OLSCRIP I ION UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1.30 31HDPE SDR 9 Bored Casing LF 90 $ 34.65 $ 3,11850 $ 5000E205,920.W 0.00 $ 50.00 $ 4,500.00 $ 35.00 $ 3,150.00 $ 10653 $ 9,40].]0 $ 40.00 $ 3.60000 1.31 16" Min, Dia, Bored Steel Casing LF 418 S 27657 S 115,606.26 $ 350800.00 $ 360.00 $ 150,480.00 $ 275.00 $ 114,950.00 $ 348.13 $ 145,518.36 $ 280.00 $ 117,04000 1.32 16" Min. Dia. Direct Bury Steel LF 53 $ 11,805.]5 $ 7,950.00 Casin $ 78.13 $ 4,140.89 $ 25000.00 $ 200.00 $ 10,601 $ 120.00 $ 6,360.00 $ 222.75 $ 150.00 1.33 24" Min. Dia, Bored Steel Casing LF 396 $ 150,&0.36 $ 169,488.80 $ 325.59 $ 128,933 fi4 $ 520.00 .00 $ 400.00 $ 158,40000 $ 425.00 $ 168,300.00 $ 380.91 $ 428.00 1.36 24" Min. Dia. Direct Bury Steel LF 234 $ 53,6D706 $ 58,50000 Using $ 101.01 $ 23,636,34 $ 300.00 .00 $ 235.00 $ 54,990.00 $ 125.00 $ 29,250.00 $ 22909 $ 250.00 1.35 3-Way FH EA 19 $ 3,55169 $ 67,482.11 $ 4,50000 .00 $ 5,200.00 $ 98,800.00 $ 3,)5000 $ )1,250.00 $ 4,06429 $ »,22151 $ 5,50000 $ 104,50000 1.36 2"Gate Valve w/Box EA 2 $ 3050.]4 $ 2,101.48 $ 1,300.00 .00 $ 1,200.00 $ 2,40000 $ 1,000.00 $ 2,900.00 $ 1,22260 $ 2,445.20 $ 1,50000 $ 3,00000 1.37 6"Gate Valvew Box EA 18 $ 1,4876] $ 26,»806 $ 1,80000 000 $ 1,80000 $ 32,40000 $ 1,500.00 $ 27,000.00 $ 1,565.63 $ 28,181.36 $ 1,800.00 $ 32,40000 1.38 8" Gate Valve w/Box EA 12 $ 2,107.62 $ 25,291.44 $ 2,700.00 $ 32,400.00 $ 2,300 ED $ 27,60000 $ 2,000.00 $ 26,000.90 $ 2,03323 $ 24,398.76 $ 2,400.00 $ 28,80000 1.39 12" Gate Valve w/ Box EA 1 $ 3,513.80 $ 3,513.80 $ 4,70000 $ 6,700.00 $ 4,00000 $ 4,00000 $ 3,580.00 $ 3,500.00 $ 3,29762 $ 3,297.62 $ 5,500.00 $ 5,50000 140 12'butterfl V sawl Box EA 18 $ 9,791.43 $ 1)6,245.]4 $ 10,000.00 $ 180,000.00 $ 9,30000 $ 167,400.00 $ 9,00000 $ 162,000.00 $ 8,507.16 $ 153,128.88 $ 10,296.00 $ 185,32800 1.41 AWWA C153 Ductile Iron Wafer LBS 9,100 $ 75,8D300 $ 72,80000 Main F.Ungs $ 19.33 $ 175,903.00 $ 15.00 $ 131$ 11.00 $ 100,100.00 $ 15.00 $ 136,500.00 $ 833 $ 8.00 1.42 2"%6" Tapping Sleeve, 2" EA 3 $ 9996.03 $ $55000 Tapping Val $ 2,068.15 $ 6,204.45 $ 3,500.00 $ 10,500.00 $ 2,700.00 $ 8,100.00 $ 2,000.00 $ 6,000.00 $ 3,332.01 , $ 2,850.00 1.43 6"%6" Tapping Sleeve, 6" EA 2 $ 9,692.98 $ 14,00000 Tapping Valve vi Be. $ 3,619.09 $ 7,238.18 $ 4,900.00 $ 8,000.00 $ 5,00000 $ 10,000.00 $ 4,000.00 $ 8,000.00 $ 4,846.49 $ 7,000.00 144 8" N 6" Tapping Sleeve, 6" EA 1 $ 5,3]393 $ 7,242.00 Tapping Valve vi Box $ 4.123.48 $ 4,123.48 $ 4,500.00 $ 4,500.00 $ 6,00000$ 6,000.00 $ 4,500.00 $ 4,500.00 $ 5,373.93 $ 7,262.00 1.45 8"%8" Tap, no Sleeve, B" EA 5 $ 2),821.20 $ 43,69000 TappingValve w Box $ 4,281.56 $ 21,40].80 $ 5,0013.00 $ 25,900.00 $ 6,50000 $ 32,50000 $ 5,000.00 $ 25,000.00 $ 5,564.24 $ 873800 146 12"%12" Tapping Sleeve, 12' EA 2 $ 18,851.58 Ta In Valve w/ Box $ ],2]5.03 $ 14,55005 $ 8,500.00 $ 17,000.00 $ 8,000.00 $ 16,00000 $ 7,50000 $ 15,000.00 $ 9,42539 $ $gg8.00 147 24"%12" Tapping Sleeve, 12" EA 1 $ 18,849.78 $ 14,500.00 Tapping Valvew Box $ 17,421.92 $ 17,421.92 $ 19,000.00 $ 19,000.00 $ 17000.00 $ 17,000.00 $ 9,500.00 $ 9,500.00 $ 18,84978 $ 14,500.00 1.48 Double Cut and Cap Existing 2- EA 3 9,481.02 $ 2700.00 inch Water Main $ 2,107.80 S 6,322.80 $ 3,000.00 $ 9,000.00 $ 1,200.00 $ 3,600.00 $ 1,000.00 $ 3,000.90 $ 3,160.34 $ $ Scram 1.49 Double Cut and Cap Existing 6- EA 3 $ 1041852 $ 3,60C.00inch Water Main $ 2,706.91 $ 8,120.73 $ 3,500.00 $ 10,500.00 $ 2,00000 $ 6,000.00 $ 2,000.00 $ 6,000.00 $ 3,4)2.84 , $ 1,200.00 1.50 Double Cut and Ca p Existing 8- EA 5 $ 1),913.15 $ 7,50000 inch Water Main $ 2,959.26 $ 14796.30 $ 6,000.00 $ 20,000.00 $ 2,50000 $ 12,500.00 $ 2,500.00 $ 12,500,00 $ 3,582.63 $ 1,50000 1.51 Double Cut and Ca p Existing 12 EA 2 $ 7,920.80 $ 4,00000 inch Water Main $ 3,9945] $ 2989.14 $ 5,500,00 $ 111000,00 $ 3,000.00 $ 6,000.00 $ 3,50000 $ 7,000.00 $ 3,960.40 $ 2,000.00 1.52 Flowable Fill Cy 1W $ 337.68 $ 33,76800 $ 13000 $ 13,000.00 $ 13000 $ 13,90000 $ 14500 $ 16,500.00 $ 18350 $ 1835000 1 $ 165.00 $ 16,50080 1.53 Concrete Pavement Repair LF 178 $ 24683.26 $ 21,36000 Hea Duty $ 3900 $ 6,942.00 $ 100.00 $ 17,801 $ 100.00 $ 17,800.00 $ 5500 $ 9,]90.0 $ 138.67 , $ 12000 1.54 Concrete Pavement Repair LF 691 $ 46,635.59 $ 34,55000 0 hl Duty $ 31.80 $ 21,9/3.80 $ 80.00 $ 55,280.00 $ 80.00 S 55,280.00 $ 3000 $ 20730,00 $ 67.49 $ 5000 1.55 Concrete Pavement Repair SY 117 $ 15,969.33 $ 7,@000 ht Duty$ 122.40 $ 14,32080 $ 125.00 $ 14,62500 $ 85.00 $ 9,94500 $ 45.00 $ 5,265.00 $ 136.49 $ W.00 1.56 Concrete Sidewalk Repair LF 10 $ 4440 $ 44400 $ 50.00 $ Scow $ 45.00 $ 450.00 $ 3500 $ 3500 $ 368.00 $ 3,680.00 $ 40.00 $ PIGS DO 1.57 Concrete Curb &Gutter Reair LF fit $ 42.00 $ 2,562,00 $ 65.00 $ 3,965.00 $ 40.00 $ 2,440.00 $ 2000 $ 1,220.0 $ 97.20 $ 5,92920 $ 18.80 1 $ 1,09800 1.58 Asphalt Pavement Repair LF 339 $ 49.80 $ 16,88220 $ 11000 $ 37,290.00 $ 115.00 $ 38,985.00 $ SEED 5 18,645.00 5 124.00 $ 62,036.0 $ 9580 $ 32,20500 1.59 Asphalt Pavement Repair SY 16 $ 129.60 $ 2,07380 $ 14500 $ 2,320.00 $ 135.00 $ 2,160.00 $ 9000 $ 1,440.00 $ 124.00 $ 1,98400 $ SO.W $ 80000 1.60 Gravel Pavement Repair LF 237 $ IDO6 $ 2384.22 $ 35.00 $ 8,295.00 $ 35.00 $ 8,295.00 $ 35.00 $ 8,295.00 $ 45.25 $ 10,724.25 $ 6080 $ 16,22000 1.61 Class 7Aggregate Base Course LF 1207 $ 1508 $ 18,20156 $ 5500 $ 66,38500 $ 35.00 $ 42,245.00 $ 40.00 $ 48,280.00 $ 4525 $ 54,616.75 $ 30.00 $ 36,21080 162 Fence C.Ossin Re air Re lace LF 80 $ )4.28 $ 5,94240 $ 100.00 5 BOW.00 $ 3500 $ 2,800.00 $ 2000 $ 1,680.80 $ 106.]5 $ 8,54000 $ 10.00 $ 88000 1.63 2"Blow Off Assembly EA 1 $ 1,535.16 $ 1,535.16 $ TRUDGE $ 1,680.00 $ 2,000.00 $ 2,000.00 $ 3,00000 $ 3,000.00 $ 2751.50 $ 2,751.50 $ 2,50000 $ 250000 1.64 Trace Wire Connection (T W.A. P.) EA 50 $ 826500 $ 7,500.80 $ 236.53 $ 11,)2650 $ $ 3,250.00 $ 100.00 $ 5,000.00 $ 250.$ 00 12,500.00 $ 165.30 ,. $ 150 .80 1.65 8"Anchor Collar EA 1 $ 288540 $ 2,885.40 G0 $ 2,500CC00 $ 2,500.00 $ 2,00.00 $ 2000.00 $ 6,500.00 $ 4,500.00 $ 6,954.56 $ 6,954.54 $ 950.00 $ 95001 !.fib 12" Anchor Collar E4 1 $ 3,93568 $ 3,93568 $ 3,00000 $ 3,000.00 $ 2,6600.00 $ 2,600.00 $ 6,500.00 $ 6,500.00 $ 6,998.36 $ 6,998.36 $ 1,100.00 $ 1,300.00 1.67 Bank Staflohzadmir LF 190 $ 30.17 $ 5,)32.30 $ 25.00 $ 4750.00 $ 13500 $ 25,650.00 $ 70.80 $ 13,300.00 $ 47.25 $ 8,9//.50 $ 50.00 $ 9,50000 1,68 4" PVC SCH405ewer Service LF 256 $ 86.56 $ 22,159.36 $ 9500 $ 24,320.00 $ 40.00 $ 10,240.00 $ 6S.W $ 16,64000 $ 3239 $ 8,29184 $ 3000 $ 7,68000 1.69 6"PVC SCH40 Sewer Service LF 46 $ 133.21 $ 6,127,66 $ 110.00 $ 5,060.00 $ 5000 $ 2,300.00 $ 7000 $ 3,220.00 $ 5647 $ 2,597.62 $ 35.00 $ 1,61000 130 Soft Shovel Locate Existing Sewer EA 6 Service Llne @ AFOOT R/W $ 240.00 $ 1,440.00 $ 2,000.00 $ 12,000.00 $ 2,00000 $ 12,00000 $ TOO $ 6,000.00 $ 3,13500 $ 18,810.00 $ 1,000.00 $ 6,00000 171 Plug Abandoned Sewer Main at EA 1 $ 3817.50 $ 98000 Existin MH $ 720.00 $ 72000 $ 1,000.00 $ 3,OW.00 $ 1,20000 5 1,200.00 $ 950.00 $ 950.00 $ 3,817.50 , $ 980.00 Error H1127 (2010 .In Cornerstone Construction of Gains Enterprises, Inc. Goodwin S, Goodwin, Inc WACS Contractors, l nc. Privcon Developments, Inc. Tri-Star Contractors, LLC Russellville, Inc. ITEM ESTIMATED UNIT UNIT UNIT UNIT UNIT UNIT NO. DESCRIPHUN UNIT QUANTITY PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT PRICE AMOUNT 1.72 Plug Abandoned Sewer Service at E, 3 Main $ 1,020.00 $ 3,060.00 $ 1,00000 $ 3,000.00 $ 1,000.00 $ 3,00000 $ 1,25000 $ 3,750.00 $ 3,812.00 $ 11,451.00 $ $ 1,200.00 3,60000 1.73 Abandon Sewer Manhole EA 2 $ 3,582.60 $ 7,16510 $ 6000.00 $ 12,000.00 $ 1,500.00 $ 3,000.00 $ 1,750.00 $ 3,500.00 $ 10,315.00 $ 20,530.00 $ 1,100.00 $ 2,2D000 1,74 Abandon Existing Sewer Main LE 424 under Highway $ 600 $ 3,175.80 $ 20.00 $ 9p8000 $ 25.00 $ 11,850.00 $ 20.00 $ 9,48000 $ 30.90 $ 14,64660 $ $ 2000 9,48000 1.75 Sewer Service Cleanout EA 6 $ 885.12 $ 5,310,72 $ 1,000.00 $ 6,000.00 $ 600.00 $ 3,600.00 $ 35000 $ 2,100.00 $ 96571 $ 5,79426 $ 750.00 $ 4,50000 1J6 Sewer Service Tap Main 4' EA 4 $ 1,042.80 $ 4,171.20 $ 1,200.00 $ 4,800.00 $ 1,500.00 $ 6,000.00 $ 1,000.00 $ 4,00000 $ 3,43556 $ 13,742.24 $ 800.00 $ 3,20000 1.77 Sewer Service Tap Main 6" EA 1 $ 1,024.50 $ 1,074.50 $ 1,400.00 $ 1,400.00 $ 2,00000 $ 2,000.00 $ 1,00000 $ 1,000,00 $ 3,471.73 $ 3,47173 $ 950.00 $ 95000 1.78 Conned New Sewer Service to EA 6 Existing Sewer Service $ 814.16 $ 4,884.96 $ 2,500.00 $ 15,000.00 $ 1,250.00 $ 7,500.00 $ 1,000.00 $ 6,000.00 $ 4,11876 $ 26,712.56 $ 500.00 $ 3'00GOO TOTAL BASE BID 1 $ 1,689,781.02 $ 2,290,296.00 I $ 2,160,50500 $ 1,799,000.00 1 $ 2,396,105.50 $ 1,990,007.00 Error H1127 (2010 .In PROJECT: Construction – Highway 16 Utility Relocations PROJECT NO.: Bid 20-20 THIS AGREEMENT is dated as of the — day of in the year _ by and between The City of Fayettevitte,.Arkansas (hereinafter called City of Fayetteville) and Cornerstone, Construction of Rugsellvi Ile, Ing. (hereinafter called Contractor).. The City of Fayetteville and Contractor, in consideration of the mutual covenants hereinafter set forth, agree as follows: ART19;LE 1 - WORK 1.01 Contractor Shall complete all Work as specified or indicated in the Contract Documents. A. Highway 16 Utility Relocations 1. Approximately 5,700 linear feet of 12 -inch water main along (parallel to) AR Hwy 16 (1511, Street) between S School Ave and Armstrong Rd., including encased pipe by open cut and bore. 2. Approximately 1,100 linear feet of 8 -Inch water main crossing AR Hwy 16 (15th Street) by bore. 3. Six (6) new water service tines across Hwy 16 (Happy Hottow Road) by bore. 172162 Highway 16 Utility Retocations 00 5213 -1 Agreement 1.02 The Contractor wilt commence and complete the project atthe[itvofFayettevKa, Arkansas and all incidentat and ancillary work in accordance with the conditions and at the prices stated in the 8|d Proposal which are a part of these Contract Documents attached hereto and made a part hereof. 1.03 The Contractor will furnish all materials, supplies, tools, equipment, labor, and other services necessary for the construction and completion ofthe project. 1.04 The Contractor agrees to perform the work described inthe Contract Documents and comply with the terms therein for the amounts shown in the Bid Proposal. Refer to Section 00 4113 -Bid Form. 1.05 Any use ofathird party dumpsterormUoff container shatt be procured from the City of Fayetteville Recycling and Trash Collection Division. Use of Non -City dumpster or roll off container is not allowed. ll]G Contractor is responsible for obtaining A applicable permits; however, fees for the City issued permits shall be waived. 1.07 The Contract may include work inCity of FayettevilleMg ARCOT (State) right-of-way, railroad right-of-way and in General or Utility Easements. ENGINEER 2.01 The Contract Documents have been prepared byMcClelland Consulting Engineers, Inc. who assumes all duties and responsibilities, and has the rightsandauthmrbv assigned to the Engineer by the City of Fayetteville in connection with completion of the Work in accordance with the Contract Documents. 3.01 TIME OF THE ESSENCE: A. All time limits for milestone, if any, Substantial Completion and completion and readiness for final payment asstated |nthe Contract Documents are of the essence of the Contract. 3.02 DATES FOR COMPLETION AND FINAL PAYMENT: A. The Work for construction ofHighway ?6Utility Relocatimnshatt be substantially completed within 24Oconsecutive calendar days after the date when the Contract Time commences tmrun asprovided |nthe General Conditions, and completed and ready for final payment inaccordance with the General Conditions within 27Oconsecutive calendar days after the date when the Contract Time commences torun. 172D62Highway l6Utility Relocations 005213-2 Agreement 3.03 LIQUIDATED DAMAGES: A. City of Fayettevilleand Contractor recognize that time |smfthe essence of the Agreement and that City ofFayetteville will suffer financial loss if the Work isnot completed within the times specified |nparagraph 3.O2above, plus and extensions thereof allowed |naccordance with the General Conditions. They also recognize the delays, expense and difficulties involved in proving the actual Loss suffered by City of Fayetteville if the Work is not completed ontime. Accordingly, instead ofrequiring any such proof, City mf Fayetteville and Contractor agree that as liquidated damages for delay (but not asapenalty) Contractor shall pay City nfFayetteville Seven hundred Fifty dollars ($75O.0O)for each day that expires after the time specified in paragraph 3.02 for Substantial Completion until the Work is substantially complete. After Substantial Completion, if Contractor shall neglect, refuse mrfait to complete the remaining Work within the time specified in paragraph 3.O2for completion and readiness for final payment orany proper extension thereof granted bmCity ofFayetteville, Contractor shall pay City of Fayetteville Seven hundred Fifty dollars ($750.00) for each day that expires after the time specified |nparagraph 3.O2for completion and readiness for final payment. ARTICLE 4 - CONTRACT PRICE 4.01 The City of Fayetteville agrees topay, and the Contractor agrees to accept, as full and final compensation for all work done under this agreement, the amount based on the unit prices bid in the Proposal (Bid Ponn) which is hereto attached, for the actual amount accomplished under each pay item, said payments to be made in lawfui nnmneV of the United States at the time and in the manner set forth in the Specifications. 4.02 As provided in the Contract estimated quantities are not guaranteed, and determinations of actual quantities and classifications are to be made by Engineer asprovided inthe General Conditions. Unit prices have been computed asprovided in the Contract Documents. 4.03 Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council |nadvance ofthe change inscope, cost orfees. l. There shalt benmchanges without prior written approval ofthe Engineer ofRecord and/or the City's designated Professional Engineer. 172Y62Highway 16Utility Relocations 005213-3 Agreement 5.01 SUBMITTAL AND PROCESSING OF PAYMENTS: A. Contractor shall submit Applications for Payment inaccordance with the General Conditions. Applications for Payment will beprocessed bvEngineer asprovided |nthe General Conditions. 5.02 PROGRESS PAYMENTS, RETAINAGE: A. The City ofFayetteville shalt make progress payments onaccount ofthe Contract Price onthe basis mfContractor's Applications for Payment aa recommended bvEngineer, mnorabout the l5mdaymfeach month during construction. All such payments vviUbemeasured bvthe schedule ofvalues established inthe General Conditions (and inthe case ofUnit Price Work based onthe number ofunits completed) or, inthe event there bno schedule ofvalues, asprovided inthe General Requirements. 1. Prior tmSubstantial Completion, progress payments will bemade |n anamount equal tothe percentage indicated below, but, |neach case, less the aggregate ofpayments previously made and less such amounts asEngineer shalt determine, orThe City mfFayetteville may withhold, |naccordance with the General Conditions. a. 9596mfWork Completed (with the balance being retainage). If Work has been 5O96completed aadetermined bwEnginemr,and if the character and progress ofthe Work have been satisfactory tm The City ofFayetteville and Engineer, The City ofFayetteville on recommendation ofEngineer, may determine that aslong asthe character and progress ofthe Work subsequently remain satisfactory tothem, there xv|U be no additional retainage on account ofWork subsequently completed, inwhich case the remaining progress payments prior to Substantial Completion will beanamount equal to1OO96ofthe Work Completed less the aggregate ofpayments previously made; and b. 10096 of Equipment and Materials not incorporated in the Work but deUvered,suitably stored, and accompanied bv documentation satisfactory tmThe City mfFayetteville as provided inthe General Conditions. 5.03 FINAL PAYMENT: A. Upon final completion and acceptance ofthe Work inaccordance with the General Conditions, The City of Fayettevilleshalt pay the remainder ofthe Contract Price asrecommended bvEngineer and asprovided inthe General Conditions. 172D62Highway 1GUtility Relocations 005I13'4 Agreement ARTICLE 6 - CONTRACTOR'S REPRESENTATIONS 6.01 |norder tminduce The City ofFayetteville toenter into this Agreement, Contractor makes the following representations: A. Contractor has examined and carefully studied the Contract Documents including the Addenda and other related data identified 1nthe Bid Documents. B. Contractor has visited the Site, City and/or Utilities and become familiar with and issatisfied astothe general, local, and Site conditions that may affect cost, progress, performance, and furnishing of the VVmrk. C. Contractor is familiar with and is satisfied as to at[ federal, state, and local Laws and Regulations that may affect cost, progress, performance, and furnishing ofthe Work. D. Contractor has carefully studied all: (U Reports of explorations and tests ofsubsurface conditions atmr contiguous to the Site and all drawings ofphysical conditions inor relating toexisting surface orsubsurface structures atorcontiguous tothe Site; and (%) Reports and drawings mfaHazardous Environmental Condition, /f any, atthe Site. Contractor acknowledges that The City of Fayetteville and Engineer donot assume responsibility for the accuracy orcompleteness ofinformation and data shown or indicated inthe Contract Documents with respect 1oUnderground Facilities atorcontiguous tmthe Site. E. Contractor has obtained and carefully studied (or assumes responsibility of having done so) all such additional supplementary examinations, investigations, explorations, tests, studies, and data concerning conditions (surface, subsurface, and Underground Facilities) at or contiguous to the Site orotherwise which may affect cost, progress, performance, and furnishing of the Work or which relate to any aspect of the means, methods, techniques, sequences, and procedures ofconstruction 1obeemployed bv Contractor and safety precautions and programs incident thereto. F. Contractor does not consider that any additional examinations, investigations, explorations, tests, studies, or data are necessary for the performing and furnishing of the Work at the Contract Price, within the Contract Times, and in accordance with the other terms and conditions of the Contract Documents. G. Contractor isaware of the general nature of work to beperformed byThe City ofFayetteville and others atthe Site that relates tothe Work as indicated Unthe Contract Documents. H. Contractor has correlated the information known toContractor, information and observations obtained from visits to the Site, reports and drawings identified |nthe Contract Documents, and all additional T72l52Highway l6Utility Relocations 00E213-5 Agreement examinations, investigations, explorations,tests studies, and data with the Contract Documents. |. Contractor has given Engineer written notice ofall conflicts, errors, ambiguities, ordiscrepancies that Contractor has discovered in the Contract Documents and the written resolution thereof bv Enaineer is acceptable to Contractor. J. The Contract Documents are generally sufficient toindicate and convey understanding of all terms and conditions for performance and furnishing of the Work. ARTICLE 7 - CONTRACT DOCUMENTS 7l1 CONTENTS: A. The Contract Documents which comprise the entire Agreement between The City of Fayetteville and Contractor concerning the Work consist of the following and may only beamended, modified, mrsupplemented as provided inthe General Conditions: 1. This Agreement. 2. Exhibits tothis Agreement (enumerated asfoUmmo): a. Notice toProceed. b. Contractor's Bid. c. Documentation submitted bvContractor prior toNotice of Award. 3. Performance, Payment, and other Bonds. The Performance and Payment Bond shall beone hundred percent (lOO96). 4. The Contractor shall file the Performance, Payment and Warranty Bonds atthe Washington County Clerk's office prior toproviding a file marked copy ofthe filed Performance, Payment and Warranty Bonds tothe City ofFayetteville orEngineer. 5. General Conditions. 8. Supplementary Conditions. 7. Specifications consisting of divisions and sections as listed in Table of Contents mfProject y4anuaL 0. Addenda numbers _1i_to_2_inclusive. 9. The following which may bedelivered orissued after the Effective Date ofthe Agreement and are not attached hereto: All Written Amendments and other documents amending, modifying, mr supplementing the Contract Documents pursuant tothe General Conditions. 0.01 TERMS: 172182Highway 16UbUtyRelocations 005213-8 Agreement A. Terms used in this Agreement which are defined in the General Conditions shall have the meanings stated in the General Conditions. 8.02 ASSIGNMENT OF CONTRACT: A. No assignment by a party hereto of any rights under or interests in the Contract Documents will be binding on another party hereto without the written consent of the party sought to be bound; and specifically but without limitation, moneys that may become due and moneys that are due may not be assigned without such consent (except to the extent that the effect of this restriction may be limited by Law), and unless specifically stated to the contrary in any written consent to an assignment, no assignment will release or discharge the assignor from any duty or responsibility under the Contract Documents. 8.03 SUCCESSORS AND ASSIGNS: A. The City of Fayetteville and Contractor each binds himself, his partners, successors, assigns, and legal representatives to the other party hereto, its partners, successors, assigns, and Legal representatives in respect to all covenants, agreements, and obligations contained in the Contract Documents. 8.04 SEVERABILITY: A. Any provision or part of the Contract Documents held to be void or unenforceable under any Law or Regulation shall be deemed stricken, and all remaining provisions shalt continue to be valid and binding upon The City of Fayetteville and Contractor, who agree that the Contract Documents shalt be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provision. 8.05 FREEDOM OF INFORMATION ACT: A. City contracts and documents prepared white performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the contractor will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. 8.06 LIENS: A. No liens against this construction project are allowed. Arkansas law (A.C.A. §§18-44-501 through 508) prohibits the filing of any mechanics' or 172162 Highway 16 Utility Relocations 005213-7 Agreement nmatehabnen'sliens |nrelation bothis public construction project. Arkansas taw requires and the contractor promises to provide and file with the Circuit Clerk ofWashington County abond |nasum equal tothe amount ofthis contract. Any subcontractor ormaterials supplier may bring anaction for non-payment ortabor mrmaterial onthe bond. The contractor promises to notify every subcontractor and materials supplier for this project ofth|s paragraph and obtain their written acknowledgement of such notice prior to commencement of the work of the subcontractor or materials supplier. 0.07 ADDRESSES FOR GIVING NOTICES: CONTRACTOR CITY OFFAYETTEV|LLE Cornerstone Construction of Russellville, Inc. 113 West Mountain Street PO Box 10268 Fayetteville, AR 72701 Russellville, AR 72812 IN WITNESS WHEREOF, The City of Fayettevilleand Contractor have signed this Agreement |n triplicate. One counterpart each has been delivered hoContractor and the Engineer. One counterpart each has been retained by The City of Fayetteville. All portions of the Contract Documents have been signed, initiated, or identified by The City of Fayetteville and Contractor. This Agreement wilt beeffective on 20—, which is the Effective Date of the Agreement. CONTRACTOR Rebecca Davis (Type mrlegibly print) / _'Z'z'2 Title: President By: (Type mrlegiblyprint) 172162Highway 16Utility Aetocati.ons CITY OFFAYETTEVLLE By: Lionetd Jordan Title: Mayor By: Sondra Smith 005213-8 Agreement Attest: '1111 Attest: (Sig43,iture) (Signature) Title: . RustyDavis-CEO Title: City Clerk Contractor shall attach evidence of authority to sign. If Contractor is a corporation, corporate entity or LLC, Contractor shall attach Corporate Resolution authorizing Contractor's signature and execution of Agreement. Further if Contractor is a corporation, corporate entity or LLC, Contractor shall also attach a copy of the Contractor's Articles of Incorporation and a copy from the Arkansas State Secretary of State to document that the corporation, corporate entity or LLC is in Current "Good Standing" with the State of Arkansas and such entity is permitted to perform work in the State of Arkansas. END OF SECTION 00 5213 AGREEMENT 172162 Highway 16 Utility Relocations 005213-9 Agreement MINUTES OF A SPECIALMEETING OF STOCKHOWERS AND DIRECTORS OF CORNERSTONECONSTRUCTION OF RUSSE,LLV-ILLEJ.. INC. A special meeting- of tine stockholders and: directors of the corporation was held at 46,10 SR 124, Russellville, AR on . December ..,2.,2017. The meeting was called to order by Rebecca .D: Davis. The: secretary then reported that the meeting had been called pursuant. to a, waiver of notice thereof in accordance with the by-laws, it was ordered that a copy of the waiver f notice b, . e appended to the minutes of the meeting. The chairman stated that a majority of the total number of shares issued and o.utstandihg were represented and that a majority of the directors wereP . �resent . and that themeeting was complete andready to transact any businessbefore it. Upon motionsduly made and seconded the following resolution was, pas, That either thePresidentor. Chief Executive Officer shall be entitled: to sign documents, binding the corporation. As ©f this date the above-mentioned offi ers/d C irectors are listed as follows: Jameson: Davis aka "Rusty Davis" — CEO Rebecca Davis - President There being no further business, the meeting was, on motion., adjourned.. DATED v jy %',• �. � .p,�p' T. of , � .%y /i L ura � SEC,�� og STATE }•. 'y",,.-�,,..,,s�«..amu vim„` g���2"�"`w......✓^,.. ^'`' Charlie Daniels SECRETARY OF STATE Secretary of State Search Incorporations, Cooperatives., Banks and hisurance Companies Printer Friendly Version LLC Member information is now confidential per Act 865 of 2007 Use your browser's back button to return to the Search Results 13.ggin..New aur For service of process contact the Secretary of �Stcqte.-, �qffjce, Corporation Name CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. Fictitious Names RUSSELLVILLE, AR 72802 Filing # 800190704 Filing Type For Profit Corporation Filed under Act Dom Bus Corp; 958 of 1987 Status Good Standing Principal Address 4610 STATE RD 124 RUSSELLVILLE, AR 72802 Reg. Agent JAMESON DAVIS Agent Address 216 SHANGRILA DR. Purchase a Certificate of Good Pay Eron-qhise Ta)hi;qfipn Standingfor this_Entlty RUSSELLVILLE, AR 72802 Date Filed 12/22/2010 Officers JAMESON R. DAVIS, Incorporator/Organizer DEBBIE BROWN, Tax Preparer REBECCA DAVIS, President JAMESON "RUSTY" DAVIS, Secretary JAMESON "RUSTY" DAVIS, Treasurer Foreign Name N/A Foreign Address State of Origin N/A Purchase a Certificate of Good Pay Eron-qhise Ta)hi;qfipn Standingfor this_Entlty State ofArkansas Commercial Contractors Licensing Board CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. PO BOX 10268 RUSSELLVILLE, AR 72812 I CORNERSTONE CONSTRUCTION OF RUSSELLVILLE, INC. This is to Certify That is duly licensed under the provisions of Ark. Code Ann. § 17-25-101 et. seq. as amended and is entitled to practice Contracting in the State of Arkansas within the following classifications/specialties: BUILDING - (COMMERCIAL & RESIDENTIAL) MUNICIPAL & UTILITY CONSTRUCTION SPECIALTY Meter Installation & Service Right of Way Clearing This contractor has an unlimited suggested .bid limit. from May '11,2019 until May 31, 2020 when this Certificate expires. Witness our hands of the Board, dated at North Little Rock, Arkansas: CHAIRMAN SECRETARY May 31, 1, 2019 - srg ARKANSAS DEPARTMENT OF TRANSPORTATION WOF ARDOT.gov I IDriveArkansas.com I Scott E. Bennett, RE., Director RIGHT OF WAY DIVISION KANSAS DEPARTMENT 10324 Interstate 30 P.D. Box 22611 Littte Rock, AR 72203-2261 TRANSPORTATION Phone: 501.569.2311 Fax: 501.569.2018 1 TottFree: 877.S69.0120 June 4, 2019 Mr. Corey Granderson City of Fayetteville 113 W. Mountain Street Fayetteville, AR 72701 RE: Job 040486(Utilities) Job 040579 (Construction) College Ave. — Huntsville Rd. (Sel. Secs.) (Fayetteville) (S) Route 16 Section 3 Washington County Dear Mr. Granderson: Enclosed is your copy of the utility agreement approved on June 4, 2019, covering reimbursement for the adjustment of your facilities on the referenced job. You are authorized to proceed with advertising for bids. If you need additional right of way to accomplish your adjustments, you may proceed with the acquisition of this right of way. Please make sure Buy America requirements will be met. You are required to furnish a copy of each bid received and the bid tabulation sheet for our review and concurrence. Should you elect to award the contract to other than the low qualified bidder, the Department will participate only in the amount of the low bid. No construction work should be performed until you receive a written work order from this office. If I may be of assistance, please advise. Sincerely, 'Keith Mashburn Utility Coordinator Utilities Section Right of Way Division Enclosures C: "C" File District Engineer W/Enclosures Resident Engineer W/Enclosures #43 "U" File Construction Division — System Administrator McClelland Engineers -Nick Batker Job Files\Job #\Utility\Authorization to Bid Revised August 8, 2017 Rev. 08/07/2017 ARKANSAS STATE HIGHWAY COMMISSION HIGHWAY - UTILITY CONSTRUCTION/RELOCATION AGREEMENT State Job No 040486 (Utilities) 040579 (Constr.) County Washington Federal Aid Project STP -9142(23) Job Location College Ave. — Huntsville Rd. (Sel. Secs.) (Fayetteville) (S) Route 16 Section 3 Utility Owner City of Fayetteville THIS AGREEMENT, made and entered into this _ day of '::S3 rye— , 20 1 q , by and between the Arkansas State Highway Commission, acting by and through the duly authorized representatives of the Arkansas Department of Transportation, with headquarters at Little Rock, Arkansas, hereinafter referred to as the "Department," and the City of Fayetteville, Arkansas acting by and through its duly authorized representatives, hereinafter referred to as the "Owner' WITNESSETH: The Department proposes to make highway improvements as specified under the above referenced job number and the Owner will adjust or relocate its existing facilities as set out in the attached plans and cost estimate. The Department will participate in the cost of said adjustment/relocation to the extent that eligibility is hereinafter established. Payment will be made on actual cost basis as mutually agreed between Owner and Department. This agreement is governed by all applicable State and Federal laws, rules, and regulations including the Arkansas State Highway Commission Utility Accommodation Policy adopted by Commission Minute Order 2010-146 as amended and supplemented, the Federal Aid Program Guide on Utility Adjustments and Accommodation on Federal Aid Highway Projects as amended and supplemented, and the provisions of 23 CFR § 645 as amended and supplemented. DESCRIPTION OF WORK: See Exhibit A on Page 4 The Department agrees that the required adjustment is 62.88% eligible for reimbursement for the total cost which is estimated to be $2,349,078.66 of which $1,477,100.66 to be paid by the Department and $871,978.00 is to be borne by Owner. Page 1 of 4 Rev. 08/07/2017 Job 040579 City of Fayetteville Owner will not commence work until authorized by the Department, and will then endeavor to begin within 210 calendar days and complete within 180 calendar days thereafter. On completion of said work, Owner is responsible for the cleanup and restoration of the work area including the disposal of surplus materials and debris. Final billing must include all supporting detail. Owner shall also submit one (1) set of as -built drawings at this time. Payment will be 100% of lump sum bills and actual cost bills, at the discretion of the Department a 10% retainage can be withheld and released upon completion of an audit review. All final bills for utility relocation are subject to review and audit by state and/or federal auditors. Expenses incurred under an actual cost agreement may be billed to the Department monthly in increments of $5,000.00 or more. Owner must maintain cost records and accounts to support the agreed adjustment/relocation work. Said records to be retained and available for inspection for a period of three (3) years from date of final payment. Owner shall be responsible for any and all hazards to persons, property, and traffic. With respect to traffic control, owner shall adhere to the requirements of the Manual of Uniform Traffic Control Devices as amended and supplemented. To the extent applicable to this agreement, the Owner shall comply with the Buy America requirements (as specified in 23 U.S.C. 313 and 23 CFR 635.410). The Owner is not required to change its existing standards for materials as long as the Buy America requirements are met. Buy America requirements take precedence over regulations pertaining to the accommodation or regulation of the Owner's facilities (as specified in 23 CFR 645) on contracts and agreements involving Federal -Aid Highway Program funding and precedence over regulations which allow the Owner to furnish materials from company stock (as specified on 23 CFR 645.117(e)). Company Stock materials that do not meet Buy America requirements may not be permanently incorporated into a Federal -Aid Highway Program funded project. The Owner must provide a definitive statement that all products permanently incorporated into the project are covered under the Buy America requirements. This requirement is fulfilled via proper signature and submission of the statement of charges form. In some circumstances, a waiver of the Buy America requirements may be granted by the Federal Highway Administration, to be determined on a project -by -project basis. Page 2 of 4 Rev. 08/07/2017 Job 040579 City of Fayetteville Owner shall be responsible for and shall hold harmless the Arkansas State Highway Commission, the Department and their officers and employees from any and all claims, actions, causes of action, suits, damages, losses or liability whatsoever, arising out of Owner's performance of the work subject to this Agreement. Notwithstanding anything hereinbefore written, neither the Owner nor the Department by execution of this Agreement waives or relinquishes any rights which either may legally have within the limits of the Law or Constitution, either State or Federal. City of Fayetteville ARKANSAS HIGHWAY COMMISSION Acting By and Through The ARKANSA NT of ANSPORTATION Vb'y�dd Name (Typed or Printed) irector Ricfht of V/Uy Division Head SectioanH e Section / 1 lV v I („--L-LU O�- �IIII l 111111j FEDERAL TAXPAYER IDENTIFICATION #���ERK / 7-, va-himsms Name (Typed or Printed): FAYE77EV1Li F:rn= �� i \.E� \j � /l� A NS S 'y N '��� O N` � i-,%, / Signature Page 3 of 4 Rev. 08/07/2017 EXHIBIT A Job 040579 City of Fayetteville Adjust water facilities to clear highway construction by abandoning 4,061 LF of twelve (12) inch, 1,545 LF of eight (8) inch, and 300 LF of six (6) inch water main complete with appurtenances. Restore service by installing 5,300 LF of twelve (12) inch and 1,170 LF of eight (8) inch water main complete with appurtenances. Adjust sewer facilities to clear highway construction by abandoning 193 LF of six (6) inch sewer main complete with appurtenances. Restore service by installing 230 LF of eight (8) inch sewer main complete with appurtenances. Of the 6,099 LF of main to be abandoned, 3,835 LF is located on private property; therefore, this work is 3,835 / 6,099 = 62.88% reimbursable. Owner will perform this work with competitively bid contract forces. Owner has elected to upsize 1,400 LF of eight (8) inch water main to twelve (12) inch, and a betterment credit has been given the Department. Summary of Cost Construction $ 1,775,000.00 Betterment ($ 72,250.00) Construction Engineering $ 89,672.00 Easement Preparation $ 15,456.66 Easement Cost $ 530,700.00 ROW Acquisition $ 10,000.00 _Health Department Review $ 500.00 Total $ 2,349,078.66 Reimbursable Cost $2,349,078.66 X 62.88% _ $1,477,100.66 Page 4 of 4 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 WATER SEWER (720) 2020 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A BA is needed within the Water/Sewer Relocations -Bond Projects for the Hwy 16 Utility Relocations Project. The Arkansas Department of Transportation has requested utility relocations to prepare for the widening of Hwy 16 - 15th Street from S College Ave to Huntsville Rd. The BA is needed to recognize 62.88% of the project cost that is reimbursable from the Arkansas Highway and Transportation Department. COUNCIL DATE: LEGISTAR FILE ID#: 3/17/2020 2020-0200 K eV i4,v $p riN� 3/2/2020 1:58 PM Budget Director TYPE: JOURNAL #: Date D - (City Council) RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: 3/17/2020 TOTAL Account Number 1,552,145 1,552,145 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20191231 Account Name 5400.720.5600-5808.00 1,786,509 - 11011 2001 EX Water Line Improvements 5400.720.5600-5314.00 5400.720.5600-5810.00 151,215 530,700 11011 11011 2001 2001 EX EX Professional Services Easements 5400.720.5600-4309.00 5400.720.5600-5808.00 1,552,145 (916,279) - 11011 11011 2001 1 RE EX Federal Grants - Capital Water Line Improvements H:\Budget Adjustments\2020_Budget\City Council\03-17-2020\BA 2020-0200 Cornerstone Hwy 16 Relocations.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0198 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq Agenda Number: C. 3 HACH COMPANY: File Type: Ordinance AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND APPROVE THE PURCHASE OF TWO ANALYZERS AND FOUR SLUDGE LEVEL DETECTION ASSEMBLIES FROM HACH COMPANY FOR THE NOLAND AND WEST SIDE WATER RESOURCE RECOVERY FACILITIES IN THE TOTAL AMOUNT OF $56,943.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES WHEREAS, the current analyzers used are approximately 10 years old and are obsolete; and WHEREAS, purchasing these items from HACH Company will ensure standardization and interchangeability with the HACH equipment currently in use at these facilities. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive bidding and approves the purchase of two analyzers and four sludge level detection assemblies from HACH Company in the amount of $56,943.00 (plus any applicable taxes and freight charges). City of Fayetteville, Arkansas Paye I Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0198 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 2/27/2020 WASTEWATER TREATMENT (730) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of the purchase of one (1) phosphorus analyzer, one (1) ammonium analyzer, and four (4) sludge level detection assemblies for the Noland and West Side Water Resource Recovery Facilities from Hach Company in the amount of $56,943.00 plus applicable taxes and freight charges. Budget Impact: 5400.730.5800-5414.00 Water and Sewer Account Number Fund 02069.1 Plant Pumps and Equipment Project Number Project Title Budgeted Item? Yes Current Budget $ 1,520,691.00 Funds Obligated $ 127,173.53 Current Balance IL 1,393,517.47 Does item have a cost? Yes Item Cost $ 63,744.84 Budget Adjustment Attached? No Budget Adjustment $ - Remaining Budget 1,329,772.63 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: The total amount including freight and taxes is estimated at $63,744.84. CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Water & Sewer Committee Tim Nyander, Utilities Director FROM: Greg Weeks, Area Manager DATE: February 27, 2020 CITY COUNCIL MEMO SUBJECT: Hach Company — Purchase of Phosphorus/Ammonium Analyzers and Sludge Level Detection Assemblies for Noland WRRF RECOMMENDATION: Staff recommends approval of the purchase of one (1) phosphorus analyzer, one (1) ammonium analyzer, and four (4) sludge level detection assemblies for the Noland and West Side Water Resource Recovery Facilities from Hach Company in the amount of $56,943.00 plus applicable taxes and freight charges. BACKGROUND: The Noland WRRF utilizes a phosphorus analyzer and an ammonia analyzer to track the effectiveness of the treatment process involving phosphorus and ammonia. The analyzers track intermittent spikes in ammonia and phosphorus so that operators can react if levels are approaching permitted limits or indicate other developing issues in the treatment process. The existing analyzers at Noland are both approximately 10 years old, require frequent maintenance due to their age, and are often out of service. In addition, both units are obsolete and have never been able to communicate with the plant's SCADA system to provide real time feedback to the operators. The Noland and West Side WRRF's are both designed with four clarifier units that capture settleable solids following the biological treatment processes. The depth of this concentrated layer of settled solids, known as a clarifier `blanket', is monitored using sludge -level probes. The Noland facility is currently equipped with four Hach -brand SONATAX model sludge -level probes. Depending upon process flow rates and number of online clarifiers, Noland operations typically maintains clarifier blankets 3 to 6 feet deep. Comparatively the West Side operation, due to hydraulic design differences, typically maintains clarifier blanket less than one foot deep. The West Side clarifiers' minimal volume of settled solids allow for a normal process operation that is not as reliant upon blanket level detection as Noland. However, precipitation events that create high flows have highlighted the need for sludge level detection during times of high-flow operations. When process flows reach high levels, at times exceeding 30 MGD (normal flow is 6.6 MGD), the sludge -level probes play an important role in monitoring and quickly Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 communicating real time via SCADA the elevated clarifier blanket depths. This allows time for appropriate process adjustments to be implemented to prevent movement of settleable process solids further downstream into the treatment process which can overload the filters and create a discharge compliance issue. DISCUSSION: Staff recommends purchase of one (1) phosphorus analyzer and one (1) ammonia analyzer for the Noland WRRF. Hach has recently submitted a quote of $33,503.00 plus freight and taxes to replace the existing phosphorus and ammonia analyzers at Noland WRRF. Staff also recommends the purchase of four West Side WRRF. Hach recently submitted $23,440.00 plus freight and taxes. (4) sludge level detection assemblies for the a quote for the assemblies in the amount of A bid waiver is recommended for the purchases from Hach Company to ensure standardization and interchangeability with currently installed Hach equipment at both facilities. The total amount including freight and taxes is estimated at $63,744.84. BUDGET/STAFF IMPACT: Funds are available within the Plant, Pumps and Equipment account within the Water and Sewer Fund. Attachments: Quotes from Hach Company Quote Number: 100521814x3 Use quote number at time of order to ensure that you receive prices quoted Quote Date; 06 -Feb -2020 City of Fayetteville PO BOX 241329 DENVER, CO 80224-9329 !Name: Austin Ramsfield Phone: 479 443 3292 Email: austin.ramsfield@jacobs.corn Quote Expiration: 10 -Apr -2020 Sales Contact: Eric Bloedorn Email: ebloedorn@hach.com Phone: 970-567-9503 Quotation Hach PO Box 608 Loveland, CO 80539-0608 Phone: (806) 227-4224 Email: quotes@hach.com Website: www,hach.com Line Part Number Description Qty Unit Price Extended Price 1 6157400 KTO: AMTAX sc ANLZR 115-230V 0.05-200.05-20MG/L NH4-N, 1 CHANNEL, 1 16 622.00 16,622,00 CONTINUOUS SAMPLE CE/cTUVus AND TUV-GS APPROVED 2 6159600 KTO:PHOSPHAX sc ANLZR 115-230V .05- 0.50-15MG/L PO4-P, ONE CHANNEL, 1 16,881.00 16,881.00 CONTINUOUS SAMPLE CE/cTUVus AND TUV-GS APPROVER Grand Totai 00 Freight: Prepaid ByShipper-Agreement FCA: Hach's facility All purchases of Hach Company products andlor services, are expressly and without limitation subject to Hach Company's Terms & Conditions of Sale ("Hach TCS'), Incorporated herein by reference and published on Hach Company's website at www..hach.comlterms. Hach TCS are contained directly andlor by reference in Hach's offer, order acknowledgment, and Invoice documents. The first of the following acts constitutes an acceptance of Hach's offer and not a counteroffer and creates a contract of sale "Contract'" in accordance witti the Hach TCS: (i) Buyer's issuance of a purchase order document against Hach's offer; (Iq acknowledgement of Buyer's order by Hach; or (til) commencement of any performance by Hach pursuant to Buyer's order. Provisions contained In Buyer's purchase documents (including electronic commerce interfaces) that materially after, add to or subtract from the provisions of the Hach TCS are not part of the Contract. Page 1 of 2 Due to International regulations, a U.S. Department of Commerce Export License may he required. Hach resarvas the right to approve specific shipping agents. Wooden boxes suitable for ocean shipment are extra. Specify final destination to ensure proper documentation and packing suitable for International transport. In addition, Hach may require i 1y. A statement of intended end-use; 2}.Certification that the intended end-use does not relate to proliferation of weapons of mass destruction (prohibited nuclear end use, chemical I biological weapons, missile technology); and 3y. Certification that the goods will not be diverted contrary to U.S. andlor applicable laws In force In Buyer's jurisdiction. ORDER TERMS: Terms are Subject to Credit Review Please reference the quotation number on your purchase order. Sales tax is not included, Applicable sales tax will be added to the invoice based on the U.S.. destination, if applicable Shipments will be prepaid and added to invoices unless otherwise specified. Equipment quoted operates with standard U.S, supply voltage. Hach standard terms and conditions apply to all sales. Additional terms and condlttons apply to orders for service partnerships. Prices do not Include delivery of product. Reference attached Freight Charge Schedule and Collect Handling Fees. Standard toad time is 30 days. This Quote Is good for a one time purchase. Sales Contact: Name: Eric Bloedorn Title: Service Sales Account Manager Phone: 970-567-9503 Email. ehloedorn@hach.com 447 &Occs' Mar &�� S �Nks.&� provide a resalelaxamption certificate. Page 2 of 2 C� Be Right'm Quotation Addendum HACH COMPANY Headquarters P,O. Box 389 5609 Lindbergh Drive Loveland, CO 80539-0389 Purchase Orders PO Box 608 Loveland, CO 80539-0608 WebSite: www.hach.com ADVANTAGES OF WORKING WITH HACH U.S.A. Pick&Ship'w Phone: 800-227-4224 Fax: 970-669-2932 E -Mail: orders@hach.com and application support quotes@hach.com ✓ Convenience of one purchase order for techheip@hach.com Export Phone: 970-669-3050 Fax: 970A61-3939 Email: inti@hach.com Remittance 2207 Collections Center Drive Chicago, IL 60693 Wire Transfers Bank of America 231 S. LaSalle St. Chicago, IL 60604 Account: 8765602385 Routing (ABA): 071004039 IHach Service Pick&Ship'w fechnkal Support Protect your investment & peace of Pick&Ship'' Program offers a better way Provides past -sale instrumentation mind to keep your supplies in stock and application support ✓ A global partner who understands ✓ Convenience of one purchase order for ✓ Hach's highly skilled Technical your needs the entire year Support staff is dedicated to helping ✓ Delivers timely, high-quality service ✓ Flexibility to change, cancel or create you resolve technical issues before, you can trust new orders during and after the sale. Provides team of unique experts to ✓ Savings from locking in prices & thus ✓ Available via phone, e-mail, or live help you maximize instrument uptime avoiding price surges and rust) charges online chat at Hach.coml ✓ Ensure data integrity ✓ Peace of mind with automatic, reliable ✓ Fast access to answers at ✓ Maintain operational stability Shipments just as you need them https:llsupoort.hach.com ✓ Reduce compliance risk - $649.99 ✓ Toll-free phone: 800.227-4224 $242.50 $152.43 ✓ E-mail: techhelp@hach.com www.hach.com/service-contracts www.Hach.com/pickandship www.HaGh.com ADVANTAGES OF SIMPLIFIED SHIPPING AND HANDLING Safe & Fast Delivery Save Time - Less Hassle Save Monev ✓ Receive tracking numbers on your ✓ No need to set up deliveries for orders or ✓ No additional invoice to process - order acknowledgement to schedule pickup save on time and administrative ✓ Hach will assist with claims if an order ✓ Hach ships order as product is available, costs is lost or damaged in shipment at no additional charge, when simplified ✓ Only pay shipping once, even if (Alaska & Hawaii) shipping and handling is used. I multiple shipments are required STANDARD SIMPLIFIED SHIPPING AND HANDLING CHARGES 1, 2, 3 Pricing Effective 8/31/2019 Standard Second Day j Next Day Second Day Next Day Total Price of Surface Delivery Delivery delivery Delivery Merchandise Ordered (Mainland USA) (Mainland USA) (Mainland USA) (Alaska & Hawaii) (Alaska & Hawaii) $0.00 - $49.99 $11.99 $29.99 $55.93 $48.14 $91.51 ---$19.06 $80.56 $153.15 $50.00-$149.99 $56.18 $106.00 $33.48 $46.63 189.32 $181.94 $112.71 -- $2.19.36 $295.17 $150.00 - $349.99 - $649.99 $121.94 $242.50 $152.43 $58.77 $127.42 $157.77 $297.40 _ _$_350.00 $650.00 - $949.99 $266.65 $950.00 - $1,9_99.99 -- - $73.94 $157.23 $332.46 --- $487.11 $362.04 $2,000.00 - $3,999.99 $85.36 $167.09 $342.29 $194.36 $369.69 $4,000.00 - $5,999.99 $98.96 $173.55 $358.82 $195.26 $380.35 $6,000.00 - $7,999.99 $11_6.93 $197.60 $408.56 $215.38 $415.24 $224.55 $8,000.00 - $9,999.99 $133.43 J $438.79 $240.27 $455.68 Over $10,000 2%® of Net 4%g of Net 6% of Net 4% of Net 6%v of Net Order Value Order Value Order Value Order Value Order Value Collect 4 Handling Fee Effective 8131119 $8.98 $9.23 $9.81 $10.32 $10.69 $11.68 $13.48 $16.60 $19.36 $22.34 - $34.56 1 Shipping & Handling charges shown are only applicable to orders billing and shipping to U.S. destinations. Shipping & Handling charges will be prepaid and added to Invoice. Shipping & Handling for the Pick&Ship Program is charged on each shipment release and is based on the total price of each shipment release. Shipping & Handling charges are subject to change without notice. 2 Additional Shipping & Handling charges will be applied to orders containing bulky andlor especially heavy orders. Refrigerated and all weather Samplers do not quality for simplified Shipping & Handling charges, and are considered heavy products. Dissolved Oxygen Sensors can be damaged it exposed to temps below freezing, causing sensor failure- Must he shipped over night or 2nd day air during the cold weather months. 3 Orders shipping to Alaska or Hawaii: Additional Shipping & Handling charges may be applied at lime of order processing. Second Day and Next Day delivery is not avallable to all destinations. 4 Hach Company will assess a collect handling fee on orders with collect shipping terms. This handling fee covers the additional costs that Hach Company Incurs from processing and managing collect shipments. SALES TAX Sales Tax is not included In the attached quotation. Applicable sales and usage taxes will be added to your Invoice, at the time of order, based on U.S. destination of goods, unless a valid resalefexemptlon certificate for destination state is provided to the above address or fax number, attention of the Tax Dept. Quote Number -100427790v13 Use quote number at time of order to ensure that you receive prices quoted Quote Date: 06 -Feb -2020 City of Fayetteville PO BOX 241329 DENVER, CO 80224-9329 Name: Austin Ramsfield Phone: 479 443 3292 Email: austin.ramsfield@jacobs.com Quote Expiration: 06 -Apr -2020 Sales Contact: Eric Bloedorn Email: eblcedorn@hach.com Phone: 970-567-9503 Quotation Hach PO Box 608 Loveland, CO 80539-0608 Phone: (800)227-4224 Email; quotes@hach.com Website: www.hach.com Part Number DescriptionLine 1 LXV404.99.00552 sc200 CONTROLLER, AC -DC, 2 DIG, HACH. Standard lead time 10 days. 2 2,219.00 4,438.00 2 5796100 Digital Extension Cable, 15m (50 ft). Standard lead time 5 days. 2 303.00 606.00 3 LXV431.99.00002 db SONATAX sc SLUDGE LEVEL PROBE. Standard lead time 10 days. 4 3,018.00 12,072.00 4 LZX414.00.73000 RAIL MOUNTING ASSEMBLY, SONATAX. Standard lead time 15 days. 4 883.00 3,532.00 5 LZY714.99.62160 Pole mounting HW - Sonatax Pivot, S5 pole 2m+0.35m. Standard lead time 15 days. 4 Grand 698.00 Total $ 2,792.00 00 Freight: Prepaid By Shipper - Agreement FCA: Hach's facility All purchases of Hach. Company products andlor services are expressly and without limitation subject to Hach Company's Terms & Conditions of sale ("Hach TCS"), Incorporated herein by reference and published on Hach Company's website at www.hach.comherms, Hach TCS are contained directly and/or by reference in Hach's offer, order acMowledgment, and Invoice documents. The first of the following acts constitutes an acceptance of Hach's offer and not a counteroffer and creates a contract of sale "Contract" in accordance with the Hach TCS: (1) Buyer's Issuance of a purchase order document against Hach's offer, (III acknowledgement of Buyer's order by Hach; or (til) commencement of any performance by Hach pursuant to Buyer's order. Provisions contained In Buyer's purchase documents (Including electronic commerce Interfaces) that materially alter, add to or subtract Page I of 2 from the provisions of the Hach TCS are not pan of the contract. Due to International regulations, a U.S. Department of Commerce Export License may be required. Hach reserves the right to approve specific shipping agents. Wooden boxes suitable for ocean shipment are extra. Specify final destination to ensure proper documentation and packing suitable for International transport. In addition, Hach may require : fj. A statement of Intended end-use; 2j.Certificatlon that the intended end-use does not relate to proliferation of weapons of mass destruction (prohibited nuclear and use, chemical I biological weapons, missile technology), and 3]. Certification that the goods will not be diverted contrary to 11.3, anftr applicable Wawa In force in Buyer's jurisdiction. ORDER TERMS: Terms are Subject to Credit Review Please reference the quotation number an your purchase order. Sales tax Is not Included. Applicable sales tax will be added to the Invoice based on the U.S. destination, If applicable provide a rasaleiaxemptlon certificate. Shipments will be prepaid and added to invoices unless otherwise specified. Equipment quoted operates with standard U.S. supply vattage. Hach standard terms and conditions apply to all sales. Additional terms and conditions apply to orders for service partnerships. Prices do not include delivery or product. Reference attached Freight Charge Schedule and Collect Handling Fees. Standard lead time Is 30 days. This Quote Is good for a one time purchase. Sales Contact: Name: Eric Bltledorn Title. Sales Development Manager Phone: 970-557-9503 Email: ebloedorn@hach.com Page 2 of 2 C3 Be Right„" Quotation Addendum HACH COMPANY Headquarters P.O. Box 389 5609 Lindbergh Drive Loveland, CO 80539-0389 Purchase Orders PO Box 608 Loveland, CO 80539-0608 WebSite: www.hach.com ADVANTAGES OF WORKING WITH HACH U.S.A. Pick&Ship'm Phone: 800-227-4224 Fax: 970-669-2932 E -Mail; orders@hach.com and application support quotes@hach.com ✓ Convenience of one purchase order for techhelp@hach.com Export Phone. 970-669-3050 Fax: 970-461-3939 Email. intl@hach.com Remiftance 2207 Collections Center Drive Chicago, IL 60693 Mere Transfers !lank of America 231 S. LaSalle St. Chicago, IL 60604 Account: 8765602385 Routing (ABA): 071000039 Hach Service Pick&Ship'm Technical SuppoYt Protect your investment & peace of Pick&Ship'' Program offers a better way Provides post -safe instrumentation mind to keep your supplies in stock and application support ✓ A global partner who understands ✓ Convenience of one purchase order for ✓ Hach's highly skilled Technical your needs ✓ the entire year Support staff is dedicated to helping Delivers timely, high-quality service ✓ Flexibility to change, cancel or create you resolve technical issues before, you can trust new orders during and after the sale. ✓ Provides team of unique experts to ✓ Savings from locking in prices & thus ✓ Available via phone, e-mail, or live help you maximize instrument uptime avoiding price surges and rush charges online chat at Hach.comi ✓ Ensure data integrity ✓ peace of mind with automatic, reliable ✓ Fast access to answers at ✓ Maintain operational stability shipments just as you need them httos:lisupport.hach.com ✓ Reduce compliance risk $150.00 - $349.99 ✓ Toll-free phone: 800-227-4224 $112.71 $242.50 ✓ E-mail: techhelp@hach.com www.hach.com/service-contracts www.Hach.com/pickandship www.Hach.com ADVANTAGES OF SIMPLIFIED SHIPPING AND HANDLING Safe & Fast Aefivery Save Time - Less Hassle Save Monet/ ✓ Receive tracking numbers on your ✓ No need to set up deliveries for orders or ✓ No additional invoice to process - order acknowledgement to schedule pickup save on time and administrative ✓ Hach will assist with claims if an order ✓ Hach ships order as product is available, costs is lost or damaged in shipment at no additional charge, when simplified ✓ Only pay shipping once, even if (Mainland USA) shipping and handling is used. multiple shipments are required STANDARD SIMPLIFIED SHIPPING AND HANDLING CHARGES 1, 2, 3 Pricing Effective 8/3 112 0 9 9 Standard Second Day Next Day Second Day j Next Day Intal Price of Surface Delivery Delivery Delivery Delivery Merchandise ordered (Mainland USA) (Mainland USA) I (Mainland USA) (Alaska & Hawaii) (Alaska & Hawaii) $0.00 - $49.99 $11.39 $29.99 $55.93 $48.14 $91.51 $50.00 - $149.99 - $19.06 $56.18 $106.00 $80.56 -- { $153.15 - $89.32 $181.94 ' $219.36 $150.00 - $349.99 $33.48 $112.71 $242.50 -- $152.43 _ $295.17 - $350.00 - $649.99 $46.63 $121.94 $650.00 - $949.99 $58.77 $127.42 $266.65 $157.77 $297.40 $362.04 $950.00 - $1,999:99 $73.94 $157.23 $332.46 $187.11 $85.36 $167.09 $342.29 $194.36 $2,000.00 - $3,999.99 $369.69 $4,000.00 - $5,999.99 $98.96 $173.55 $358.82 $195.26 $380.35 $6,000.00 - $7,999.99 $116.93 $197.60 $408.56 $215.38 $415.24 $8,000.00 - $9,999.99 $133.43 $224.55 $438.79 $240.27 $455.68 Over $10,000 2% of Net 4% of Net 6% of Net 4% of Net 6% of Net Order Value Order Value order Value Order Value Order Value Collect 4 Handling Fee Effective 8131119 $8.98 $9.23 _ $9.81 $10.32 $10.69 $11.68 $13.48 - $16.60 $19.36 $22.34 $34.56 9 Shipping & Handling charges shown are only applicable to orders billing and shipping to U.S. destinations. Shipping & Handling charges will be prepaid and added to invoice. Shipping & Handling for the Pick&Ship Program Is charged on each shipment release and is based on the total price of each shipment release. Shipping & Handling charges are subject to change without notice. 2 Additional Shipping & Handling charges will be applied to orders containing bulky andlor especially heavy orders. Refrigerated and all weather Samplers do not qualify for simplified Shipping & Handling charges, and are considered heavy products. Dissolved Oxygen Sensors can be damaged if exposed to temps below freezing, causing sensor failure. Must be shipped over night or 2nd day air during the cold weather months. 3 Orders shipping to Alaska or Hawaii: Additional Shipping & Handling charges maybe applied at time of order processing. Second Day and Next Day delivery Is not available to all destinations. 4 Hach Company will assess a collect handling fee on orders with collect shipping terms. This handling fee covers the additional costs that Hach Company Incurs from processing and managing collect shipments. SALES TAX Sales Tax Is not included in the attached quotation. Applicable sales and usage taxes will be added to your invoice, at the time of order, based on U.S. destination of goods, unless a valid resalelexemption certificate for destination state is provided to the above address or fax number, attention of the Tax Dept. TERMS & C ONIN f1U1S OF SALE FAIR HAC H rOMPANY PRt3il€ CII'S AND SERVICES This docu inn;i. ;cl4 itvill the Tcrms & Condidom of Stile fm goads mandfietuied 6nrP0 ruppllcd,. and scevitrs provided, by Ilach Company of latveland, Colmado p Fbrvli'i sold udil u+ the txpiml pljrcha :'r Lhmvf("fduyct°), Vilaws whtmviw sperifk4fli ssafol ham. die terns "Mach" incltiks only finch 0knlpairy and newt vI its 31bI1rr:L: UmriLs ulhowkc Apcaically stated in a prcvitnuly-cxremad wsinen pwt:lnse LgIM11011 asgned by uudnor'ixed r rtstarnttves of !loch and Buyer, these Trims k CIInd it iitm 4if fia lc cstabliili flet 6 gists. obi lgaiians and f comilics of flack and iluyci tyilich appl!: In ilim offer and inn tainting mxdor rrc ciminI For the rale of Finch's gkws dlll'IN56tfyr LCY• ("Pf+-ddct3"] I. APPLICA1311 TERM% N: t'01:•f31'f10i,vS. Yhir a Tcrius & Coudltlous of Salt ark comasio l dir:vil.• Iomder" I%N tcfrrctrcc in Ilnch'N ki[Rr, m4aainovv44,inelli. and nwalce ducunTcnts. Ihr Lint of tike Yullsrv:ing racks tem liwttx an uc'eq%ducv of Ilach's alter and nen a couni Alla and treat,,; n i tL nI tel ofmit Vats lmcf') in nceexdant t with ik- lain+ ti Corldilitms• ill I3111"T \ ixsnnnce III' n purchase rxdtr tlrainlml aptmmsl halal's ..&T. tiij nslru+v;Iwlgunyial rIf Buyer's order h4 Ilacll; if (iii) ennnsui annsl of any perbnmrancu ley Ilncli puTsturnl lar ISuyxa's oadct, 11tovishtms csalnmm m Hrtytrt's putt}Irtsd dictimedts tincluding eleilrotlic ixminticc iltnzrace:si dearnlatrrsnilr liner. add to or ,uhtrao from the piovishons al Illcse Tciu:s & C(MlliLICHM bf Sale are eat a past o[ the Coutrue;. 2. C:4:CI:I.1,:1'l=lOti: 1b, %w may casual goods cacivs tubjccl to lith churgos rix Had]" cxpmec, intludtug hanGri$r, inspmio n, rutocking, frvight said invoicing eiiargra rax appfieablc. provided Ileal Ikea rctulnn well goods to Iiaclf at Uuyer), kw ec unpin ,til days of ind in ILC :amc errndlihon aS rcceh ere. (toyer may camel sm irc suds, oil nitaely t•tilr 1.91" pfiIIF udlreo n,eIke atal rnfbnnds will be prornratl bn ill Ill tho durnlitn of dies Seltice plan hupcctirn;. tired H411Statcrne11l ties may afry,ly uprrd eancellodnr OF t+xpinllftot of anvica pragnaans sLmot nkoy cancel all or part or my ardcr prim to daivery u•hlauoi Taal+ilii} If Iva nrYlet incluclra any Plodutts that Sollcx dcicrutiut's rimy not ccunply will esphn. safely, local ccoifwation, tsr rnitca ipplic&Nc e;mu{il mcc TcquLcmmel. 1 Ulil.li'1:K1: Hvlivcrl will be mxo-mPbihctl KA m.,1 Y. ..._ �t... t u hiLkil 1 "01 -i. .'I1. i Y U: ttrttdtcrina:(If OI. Y',,n .idem,. it wing It final drsatwti.m within the L.S., legal lille and tisk ul lope or ilnavPgcpmo. it, i.. . Ia- I.""',--4} J:, I, :,:.,tlyCi i, fen ta'dern hdv'tttr a nnld den lotAtiU1 ooWtig the VS., Iglal tint and aiA - of 10� or tlrn+agc pans to nuyeTtvieen Ute l'imluct. enter intenFdhumd waters In aitsl!at:t to trans do imcrtutional fruitier. Itacb will list to deli ern diet Pt.uduct, mActed ho-rvm wuitin the time ipircifttd nn the fate of ibis Carillon or. if%o tune is specifiml. minim lbtb'srrurmal load-lillmneccsary for Haien to deliver Ase producis sold benuoda Upon prim agrommit wish ranger unit fm un-Wiiioual chair, leach will li&%cr dor pnilbicm no an expediu,d basis Standard service drlivIsry Miura are d aim pro teln,Idnylm ugli Fnday. crcludiag hill idoya, d. LYSPI t_"ITU!- Nlyer will tu.woplly ire-pect and iccepi any Nocluctc dclivescd putsuuut is ohs, C'r: nu.ee:i alter r ticrpl of cuch Prprlucu«.. in are evetel the Vr duces rill nut tonlLwil lav ung 4pphc4bk ipccitic&uana, Ruyci will paompiiy notify flack of such niaaetnsfornian+:c in wsilmp- Hach wall have u rrrsniwbtc nppuatmiaty W rcpnir it replace the n nrc•,oaitaMing plialucl rat its Option- Huyct will be 114C1zi4d to [MVE JI."*Led any Products dtiivcrcd hereunder and to have waived any such nwncntrul s6nlct in arc went naris ., wnine3 nnlilieasiori i. rrkit received Try Hash wiltilt Thirty 1.361 days oflacliwa}. S. rRtcrS & 0RDl-.R St ZF'S All priers arc in U.S. dol lata and are bored ort del hvcry as stahxl above peen du nett include any rharlk" Ink ucrVievt such lit insurance; broktx i.[Ic lees; allele uie. wkcaiury ur cxci;c taxt"s; implant urexlxirt dulir:a; aprehul Cltanchil; cr-a; 4 ii, hncoa{c Ins ,oyahy tato uupeacd ouis;de tine C-5., crxtsUl.ar 1iXg: Sltedal permit, $I hccn,o, - n41ter chrrp!cs emrinscd upon the praducttnrr, sale, nhAfihttlitn, or delrvrry ill iiuyrm will cipher pay any and :Ill inch c93amgcc n, pravide Hadl ,,}'hilt sctCpttl,k r rtlnlll{tnr territicaltS, wtltiih cAdlguli,ni cumv'ivr.a jlerfrm,ncc ondcr L114C'IMLMet Hestia reserN'eS tilt ri,glu to MILAbli'lh mininmurn txdcr si7cs rad 'lt"iiI advise Fsuyel aecrvrdiarg:L. n. PA1'hi F?'Ts' All paynteoL mnSl. be made in U.S. dollars. For lutcractorders, arc purchase price it duc at rile time and miulom see hrNr a:. ww^w.hd hxwu. Invoice- Iia X11 ,talar order are dun and payahlc NET :t0 As Modified for City of Fayetteviile 7/78120 UAYS litun date of Illy htnuice w'ldwdl rc;y.ird to delayi fur inspvatim is u"spnriation. with payinml+ to be made by chock to Ilads at the abraveaddrens rn by wirr ilair.,fef to the account staled on Ilia [rural of I inch's lnvtiicer, or fur cusionri'as rsilh 110 avlablhwhcd credit, Hach nrat rexluire tuarh rat Ctcdn curd paymmt in advansv ofdehvay. In the event psymenu cic LICIT nl.idv cx nm anode in a timely nTarulcr, Hach may, rat uddili;,n w alI odter it nurfics prnvicicd as lath, either. (e) declare Bltycr-s performance in brach and tamlnalc chis Contrarx fin default; (b( uidthoW fuwrc shipment., until dvlinclaent paylnons arc modes Ic4 deliver manic abipmeni+ on a cash. will,- rattler or tonin-ias•adyancc basis c%Tn afier the dcltuqueney Is Lwcd; •.t}_s.a,,:,.=.,..r:�.t (c) repossw,a ahc fiudui:6 fur .6ith payment hers IIIA hen moat. (f) recover all costa orcollectim inctuding multiahlc altoriicy's i x, or (gj konihine any iFtlie abate rightw and rcowdiea a# is pruclimblc and permitled by law. Buyer it plohiluled fruni sRtilll! k ff any Ilia loll mumvs Owed under, liths ri1•nt any raiser mol,, whether liqu dared to Bol. lknl art or may he due Ryer. whieh arisc oul W' a difftwent transaction will Hach err ally tar its affiliates. SWIM ban ar'N Mauch] mprntsibility brsoeme uncnisl'acw,ry W Hach in its mmunabic discretion, Hach may require cash paylncol I olier se, prfly. Ir nuyor foil, to meet dicic Iequhrcrtmot A, Ilarh may trout suds tii;i re as reaitmablc g"ind, her rv'(Iitdlidtun of this k:WntrACi, in wfdch case reasonable rancellution charges shall by slue Hath. Buyer gmnu 1:411413 n seesuily iniert5t In Ihr PradtlCt$ to S"Urc paymetn ill IirH, which payment relcas" the st urhly lnternst but naly if sud3 piy:nmt% couldflat be considered on avoidnhle minstix under the U.S. flma iuptcy Critic tor oflia applicable lawvs. Buyu's insolvency, bnniTuplcv, nssgnmuent for the benefit n1 rrnditary. ar ai..iikn;oo In tmninatioo of the cxistmte orauyer. 4m ttitutc; a ddl ult tinder tins. Ctntttucta it u hard:; I lath all thr. ramuli : � le!'s ;.caned party under die [I.0 C•, a, well a.s lit rrmcdics stated abimr fix lata paymentof ntav•payamcct. See Tall. far rlitrher Wire tiamfer requlr ammiti. 7, LIMITED WARRANTY: Ifach MAMMA that Pftalneti 6uld hcredndcr will lee free from infects in malcriaf and w•olkrwanihip and UIll, wbcn used in acemdal:tr with. ilea manufadturur`s opLrating and innintclrance insume6ous, tunlutm w arty express vilitten warranty peoaninti ca the xpecilir Votala NImItaccd, which fu" mc*1 Ilach hnanruenrnls 4s Yin a pcsind of lwcly'e [12j mtnrdlis Iw tin deflect} -finch wan ants Iiia! scrvi_i�A Fsmishcd hcreundrr will be free frtxu defixts to wmi:ntaaship for a perinl of nine+y (%i, days frim laiceontpfctim of the acmicca. I'mis provided by Iloch in die perfdriwax oricrNices maylxIlea mrvilLunbiahetlpart- funenit+ningcquivvlenttonewparts. .An) mm-fuurtfnning patts that ur1: repaircd by Ifntit st„x,l hrmmc the pmpcny or hath. Two 3currunri4 arc extended to csTnunublc [Teel- such ax, uitltow limftatinn. reagsds. Irjntries. maraury cal;, and UjIbi hullis. AH other guaranrtes, warrandes, rundiduaa and mpi csentudom, tither express ar'Irnplied, whether milling under rely neottutq law', tmnrucrclal usap;e wrathern{ze.laciiidinglmpl[edivatronUecaF hrrrchahlablIlty anal finrerc for U partlk!WJ&&r parpoca, ark herel3r excluded. The sole remnly Par Piodtjcm not Inrebng ihtc Lintitlxl W&rant} is le=plac-rrM uremlit m rebind o3 the purchase plict- Sols rrmcsly twill nod he deemed lar Iwve Falba ut its cwscnrial pmpme so ling as Iiaelt is willing to provide such rvpla•cmcat, credit err rettaid- $, It-do+rtiiiiie-rti,l41 i,li},I,ir::-t:«,i IrPita wh4w:,.-+.:.{x. ;ri.++:.,-+t-Ywa-�w�i�.-kiv;�-+4.I�ricso.--diisldle[c:.--di!ci•&L.�.-�Kttt:u..--a.k�:.v!I.!-rtes= �I.kca:+r}i#i,.+t---i'at2ic�i-ii8.:t-•r-= rx.rrrtcltair�ir�.aW-Wr{!-si:rentF�,rtdr.�nirrliP-wrd-lwk� hnmt'r,s-3,z-':..-.i-_I=t,l�vt�wtlic+l-•i�stiirrn �a+arca--ai1-I...^-- �'lai��'��T;r^M dldruoytr aisle , . ,.,edl�nciu«lani, injliun�a-d+<anlr.laa,,�r.-Iirtlir+-brsawh•++3 r. j....: �,:_' 1-' :, .., -r 4, i.r...;pvdrmi-eIi`4++ranrliv11.;4cinJ-lsrd+wrr+>iireterlircvtti-In+rwl �, - :... ... ....•.:it-Jl%-Ic�S@a-'Ci^,iKS-C3}�Y�F,--'ik-4LinYJLti��w-I�"rin-+?.ti:Y ��ralidla�reittgii iIt aarun-rrtttisag{hC�iior+.E .. ,,. ,.. ... ..aefttd3 rl-fv3<yjr, y!1=�aw.aitlrllrixr.-Br+? t'r: w,-sf,.,t-. ...i„I,srrwt„ur n•nIa„ex+- �.nt�9-�•+7t9--f+fva{i#.1C'ia'-w-kitlihiab--astir--nrt:nxrlti.'+r: ). PATENT PRQTECTIOrv: Stlytet to all ilsnimitions ul liability providedherein. Ilach, Neill. with respect to any prcdum or I lash's desig3 or Inxnufacturd, indemnify Buyer fi om any and all dnenaj ew jird Ceram era f nufly tleAtrieriftO by a cunni of cuntpticntjuris,tlicrion inatysuitlot inliinyvmairotoily US, Pascal. (oil Euiulwan patent lir Products that Hach acus 10 Huyc,- her end list, in a '11'1 RV1S AND CON'IJf'L I0 %ti OF SALE: [,'OR Ii iCIft PllZOD .iCT:S are"111 T stary vl lite I ,11.1 duct into issued As of die Mi very Jac, sufcly byreunat ul the sick lir 11 -Mid us. lit any Prudacts avid tv Buyer hetartrdcr and 11rni rcasunable expenses iticurlcd by linyc: in licivioc elf sukii Ault if Much lines 11111 undtrtihe the aeferlSe Ulcreul, !H utlded that iiuyer ptoailydy notifies liacb of such sunt and u)I'ets IIaJI either (II full ;e,l cirlll.ive control of the defense ofcucltsiit when Products o(f6ch onty alein•. nlac3, lir (ii) lite rivals ti to patticy+ate in lite deterise of swh suit when products other MAIN ills+c orHadl are also. involved, Hach's "Urentyas It- use palewg only rgrnlics I„ mumu) nwal arrslatt $olei) out of the inherent nprraiian of the Produrts according I., Iheu applicatrcers as er oisi0nod by U nch'x specificuliuns. in also Iles 1'rroua,is ere in Bach sort held to eaastlitdr infringen11em now dre use of the PtxoIuctx is enjoined. Flash will, ul its own e'votse land at !Is srlwlon. riser pnxvrc for Buyer rhr right to cuertin le using stur_h PrxIoJ-i 107 replace them will IitM-tlitlrrNlln$ prodlrryi, or rrteldify IhemavlhcyruTamenun-inninKong,v11 rvawve the Pioduru and refund the purchase price Ipmraned fan d.pr.vialirarl and lite vanspa,lat rr cants bwt,%,L T'nc tercgoing *.talc[ the conic Iiakalirr vl Hach tis, patent nrliln)ynneat by die Prudaco..s. 1`111¢110, (a, the sane ext ul a� or rrlh 111 Ilach's aht lv uhlipnliwl to Buvar, Maya egrx> to dcl'rrrd, irrdamnity Nona foil Irarrnlcss Mautr for patonr iniiingctmenr (elated to rx) any p Iods manuraciunnl it, die, Ruta x design. (y) savicex prcttidoS innewxtlaneartilhthe Buyex•5 bit irllcltu+ti�, ire (G3 I12L°It'.. i'r..liw1h mhcn used in aanlhituttieat Wille any other devices, pun k'r sul(marc nut linnijell hw 1I4100bcreunda. 10 TRADatAiti:5 AND OTHER LAUELSI Buyer agrees mit to rrmove or alter any Indicia of ntantifay.^tuditg origin Fit patcmt numbers cnnrained on lir within the Products,. III&Lding withtur brairudon lite :crlal ountrim or uudemotks on nameplates or cast, madded or raardlined runlpunrrNts 11. 6X1rl"RV.Ii11: NNID 3):1TA All lkcnsus tit llaclt'w ayparaiuly•pra4idcd sutlwarc prutillet, m: ,ohj,tir Iv tilt >Iglarati; safwarrlicense agrtxrnenttx) ac:crnnpanying the .Llflwarr, mrrb, lit rile allwo.' • tat >ut'b expos* licenses and lits all other snittvmcr Mach grunts Hnycr rally a per.+nazi. nim-exinsle'e itcelta11• In access and usn die sutlware ptakid'd by lilrrli midi PrwlucL. purcbaicaf hcrr:under snJtly as neccslasy bar Buyer to cnjny laic leaoefit 01 the Pralartc. A tIoniun o3 the iortwarc may contain or comist of opm sixucc.soilirarc,wlikh Ba)cr may usn under dic lams and eimditsons of Fire specific iic,iwc under which ,Inc aaem Amarc software is dlstnbutod. Buyer agree_t that it will he hound Icy all lich license agreruumts. Into lu software relnalns with Lha applicable Ileal+srisy to Crxuttitlion itiih 1311trr's use of products, trach may 6blain, receive. or €ollcc( data or uttitrnanrisva. including dau produced by der Products. In with cases, Buyer pronto Ilach a Ron wceittuvc, aorldwldc. r0y4lty-f1FM peNpctu:al, nkat�rawncable lo:cnse t++use coolpllc. drst:i11ute, display, store.pracexs, reprudncc err create dcrit'ative works of such data, vu t„ 2ggreKatr sar11 rlsla fill "will an anonymous niannct, solely rn fatillulr nnii:ke ung.. aaicx ansa KK) aenvilrw. nl-1 lack aro iia af7i IiatcA. 1` PROPRIIETI.ARi' 11+FOMIATION; PPIV.AC`,': Vropricraars inCamiation"Nriwans any inhar:asaaa, (Wmcwl data lir Larne -haw, ire whalevcr fauu,wticdlcrdocuosnastcd, euntaincd to inadilnc rardablc at phyalcal romptsumits, rtrask modes or artwork, w othcruisc, which Bach wusid •rs pruprictary, including t%ul not Moiled to service and main[tTuutft IN au Lal'. Bu)o olid lu to torn, rs, =ployckx and ugcnti will keep.. ton fideniin' all such 11tvpnct-1 totomtunon obiained direrily lir indvutlg front Hath and will not incnsr r lir disclnsa it mlilino, lWh't prises oTillen content, rr use it sir tha rnanufaciaru, pincnrincru ..ersiriny (v calihrmtlmn of l'roducu lir may similar prudays, lir cause MIL -h proklucis to he inanuriactwrad, s,n•siced Ir wlllratcd by ter prkrer11nd from :Wry alba sritttic. or reprtdiwv or tilbcrtrase Appropriate it All %rep o'r+yiriolury lufixilialit 1 i remains I Ind's propcvv. No Nicht it 11terlae !t granted ire Soya lir its Cnstuntrrs. cnrpinyiecs "t agcnu. cxpiaily ry ht' inipticirhwr with ragwcl to the Propricntry Information na any patent rigid or exhcr propri crdry nylu lir Bash, cxt yt for dre it rmtcd uss-li cease% intpli cd by Lw. Itch v+ill nsa1mg, Cuslmni'a snlirramitrt and Isnwul data in uct CYdarl€y terdi its PI t,te] 1'111reyat ., _=•,•,L...i . ere a pug w I`!, P-"'. 14, L'IlaAttitiFtiAslla,Ilyllrflt)NALCHAIMMSt Hach rtsccYrsthe iibhitoalakedesign [Matrass err intpntveancnta to any plWact; of the sante grncral class ere Pradactc bring. debwered Ilerrntndrr mithOlil liahility or ahllgadan to illCotytorow Arirb Chan ee ex :onTroe ennnt. In I'r,utlleIA ot'trW by Hsryu u.rd,c agreed upon in w6ling hei'm-c the 1'rWNIC%5' dativery date &-mices ninth unrst be perforated as a lcaull of xr,y of the followmit a'raidetlalt} ave W additional clivgta fka lahtse, dowel and pans•. t.11 a•gaifnirctn.t'IcrAl(ans not and€owi7cd in writing I)y Hadi; 11111 danaasc rctultina m— %-, 7O f S-09- 17 i:nprrPrvKuac rx htmdl"tad, arcidrxrt, neglect pauci' aurgr, lir ullcnrtiuo in rut taixtir,arvn11au at rrmnncr ill which the: jnshunicat is nut de.0gn0d to apentle ul 1s riot in actoNli rcc with Hash's nprxalittc rnnnuals, ;cl the use, of yatts creccesstrie, uta provided by Hath: (d) dunnage rerml,14 (runs acts of %m,(errlrisut lit nruure; (c) services outside maindaNd hudirims Incurs, (f) site pnwktrk ns8 complete per proposal; or (g) any rrpaiti required In MINIM e(lmpnktriN meet. muni! ictur-r's speciflcaritrrs upon a-ti4rotion nt it srnicc agrcemmt. 14 SITE ACCESS r PIt[PARATION' WORKER SAFETS' r ENVIRONMUNTAL COMPUANCE: In conncitiau Willi sarvicels provided by Hach. Buyts ngrces to permit prrnnpt actms, to cquipillern. Heyer assumes bill tv IM ibit)ty to luck- up or otherwise protatt lt; data agahv<t iv, , ilamige or deitmetion hefatcscnicc mcperfomtd• Buyer 1 lire olrcratar and In ihll control ml' itx premise,. including anwe arras where hash crnplaycc OF cwrtraclolh are Isuti+m'urg 3cr-.•itc, spoil mnl rrtiuteawact ,ttu vitieF. Buyer will ensufc that all rtaeCmwy nkessux>s Are taken for zaftly wul iteurity of waaking Crrisiitimr•, site. oad im w1fatitxts timing line petfarrourr a at ietvitcc. Buyer I, the generator of as11y tryulun; wustzt, hicluding mitlinut bruifallart tar rdnuA m .stat.. Buyer is cakcly r.-�prm'ihle to arranLe rhe- the dicpnsul of any wa_mex at. iii G it cxpensc Buyer will, lit !ts own cxlrense. prrividc hash c:nployea and cantizxturs working cat J3uvur's prarnixo Willi all Information grid training required under applicable safety critapiianev Icgalationt and lluyer's policies. If the intrumoait Io be serviecd is in a Cciiiiatd Spaoq. as that term N 'Irdoed sunder rrsl A regulations, floyes is eolciv resporn ible is snake it available to be servined in an unconfined notate Ilacb sen'icr tcclmicNmns will not lvork in Confined Space;. ht the cv,:nnt :hat a Buyw mquima Boar empioycut k+r com metars to itimil safety lir cvmtpliancc tmiaisrg praanxmi provided by Buyer. Buyer will pay Hadi lite stanklav] hourly rte and expect.+e reimhuruTncnt for such uniuing. attnrded. Tire anendancc at or cwnpletirxr of such training deice Full ercatc lir expand wry warranty or obligation a!• Ilacb and doe: rut stTvc to alter, amend, limit lirsuperscileany pork of[his Coalrarf I.`•. LIMI't'MIONS ON I I LS Blil will riot use any Pruduct4 for any putlmse ether than Huai[ id xuitled in Iiach's calalogs and Illerattue as iulettdaxl usis, kin Ims liacll 1LU ad tiiml the Buyer in wri ung, in no event Will Buyer use any I'mducts in drugs, fool additives, fond IN Cosmetics, or uedkcal aplaicarions I& humans or 1111011211. In CO event will Buyer use In any application any product [hat required FDA 51 Olt-) clearance unless and only to the rill end the Product Ivii iud11 clearance, Buyer *till nal :ell, transfer, export lir re-export any Hach Prtsducls of teclinalogy for Rsc in activities wlikii involve lite deeigoi. duvclulimem, production, u -c or stockplllog ur ituctcar, cbrmical lit biological wcaprvts or Ill 1101 use liaell 1`10dUCO, lir teihnudugy in any facility WWI tugagras in "tiviuics lelalinl; Iomteli wotiluaix. t talks llw "vhila-lou' Addretix tc Iii California, 1tC,A„ the Producls are ntN 1111rIV.CCI for safe to f:arifornla ead Inlay lack: nNUMFIJs regLliral by Callfwnin Pcopun moon os; accord:ngly, units lluycr hal cadUCII Pindurts si ccintng a Ca iti+rnia ship• ill address, Buyer will not bell or deliver ant' Mach Products for uic ill Calilmoita. Any warrmcy granted by I {;reit is void of any Zvot s covered by 3lich warranty are used for any purpose nal pwidIt d lhxeunder. Iii ENVORT AND ISfI'OR'1 LICENSES AND t'IlhtPUAACE WITH LAWS: t ivies k%hctvsisc ;perificd in thii Contract. l3uycr h respows!Ncr for obtaining any required expert lir itnprnt livavet, Buyty will cuauply With 1111 laws andregulafinns applicable to dre inst dlution kr use of all Prodlxb, including uppiieable import and export control laws mad rreulapotns of the 13.5„ EA3. marl any oecr country hoeing praper jurisdiction, :lad will uhtaiu all nocemary export liccilses. as LVIHICY.tfCai w th NINNY suit caucus cvport, rc- cxport, rransPrr and M of all I°rrtrltictn and trclnwlogy delivered hereunder: Buyer will conaplywills all 10M. nari'=L wad artier laws at all SurWkilons giohally rcinring in anL>conuplioo. brilrary, c%tadon, kickbacks,or similar nt.iitcrs which urc:ytphcablc In 43uya's husinaas Irsuvities to lan11= ioat WLd11 urea Cvnutct, includinglanloat litaited In dre t 1,S,. l erci_o Compt. iYacriecs A.cl of 1977, as amendod {tin: "F•CPA"). Bu]sx eprms that nn payznoxn of ntuucy kit $wavltion a(maythi11iu orvalue will he ofroed, piumised. paid or transfetrnl, ditcxTly o: iudoa�l}. by any person lir cmfity, to any gottxouncnr u:ficial, govannient cnipluyre, lir employer of atky canipany awned is pari by a government, politica! party, po!ltiral luny official. lir candidLtle for any gut'crnnicnl ollitc lir poliriwl party moues to iudace such oA-garrl:cstiaus err persons to use their i uthority m is fludacc to obtain ar ronin :up Buyer or sin•,davit, an WitirL othensisc amstiraty: lir ll -'Yu lite putpuse lit c[rccd of public lir cumnteicidt blibcny, aeccphuree of .lir acyuiv,a -.mcc in exi "ort, kickbacska tar expel'unldwtul lir' itnpr+rpcw means ul obtaining buxilt mss lir 1611) TERMS .A NU CONDITIONS OI1 SAIS FOR NACHO PROpI M improper adNianu,:e, 511111 la+pnm tin any of Ijuscvs aelnilics relalw to thisCaitrad Ilack asks, t1u}nr TT, -HIICA Ilpl" i1 awuru ni any si.1attun of Iaw. regalotion toy ow Satlderda ol'CLnduct ("SOL:") ill lelul:ftn its Ihia (ponncl, See I irn udannhrr i4am.intrarlty- W-11ABm1� IAiI-LIOU and u . • llunahLlinlevriu ssmtt for a coaly cif IIIc ]Ur.' and far dcce a la tun I klp'liur I- Wr 17. RLLI IC NSI IIP 0 PNIt TIES Royer is Pitt! Alt agedt Ur represedfa 11i'e of IlaLh and will nut pj,aent ltseil as xuch uncia any s:iralrnslanLL•x uldeie .trod to ilte encu it has I)CLM ftrn1a11 y screened by I Inch `s cianplimce. department and recoval a separale Jul V -AU rhof lzc+l fitter hu,n I IAO; [1 among lid lb the Swpe anis Iiminati vns of suth inlbufiaalion- 18. Fnkt'C MAJCI;RC. llach ii el%tuacd Iirnnl pulurmnnet of its tvttligannn<undcr tills Canlsmt lit tho extent toned by Heli nr onswains total arc heyand its emir nl of, inukttling hitt rod htmlcd 10 COVC dntnl cn[bapOeS, b100agc4, fclitlCS ar fretxe W' 3iMS, dela}a ar lctuaala to }real in earurl ar ingtnrt licence or Ii- cttspuasictn at Icynottlintt thercof, tV any ,duet acti of any CD%allatati: tiles. doods,acycrc ucatlica'ruitklioli,ar any odic( .itis of('140 tldaralnlll": labor ..+116,nl Itwkttnfst Riots; suite; 1AIARICeetlu:L4; civil d1Rt.,bcdlCnrc ant ani_, of wifllinals to tO1unisL1; WAS, ltlatclial itia(ttigia M +1Ctn5] In dchmcficoi tit Hach by 111014 patties. In die event of the cxislcnce of any lure matcum viicunlalautcea. file period of hone lir delivery, rNlynten[ Ietn15 good l uyrl anA uadVIL any fa'tn3 of eTalin tvdl be ertcndcd tiv n poiod of lime alult to the paved of delay. I1 dtc limes: Inaialrc trirna l0aywvs exturpf rw nix lnundts, Ilayh May. at its option. Icnninate this Csanlacl u idtuut tu'frnity and widiotn bang dcetnrdi in dcloult or ill b ewcb lhelcol. Ise. NXW ASfiiti?,".c H I- AND Li'l ItrM 3luy+cr Dill not lranifor on assign this Coulracl or x111' "Chit ,X Werems 11croullda %vilhout Heelts pro iOTiva) cunsail. Fitilt re of Cidlen parlp• t„ rnalit Uti,ttl htriel Ptllninl anti" a .any provision or Ibis Ganteati, or in tztrcific am+ right to piivtkSv cuntainet herein, 1d the 101 aivej of aity breach of the lain w condltiuns o; thus Coaltrct will nw ltc continued as Ibcical7el Waiving ally soLil Irntna.. condisirdsx, tights, or plivdegsa, and lilt lank will cohtinuc and rcnwhl in forte Anti elfea Tis of no waiver had occurral. 10. WIRE MANSMI S. Buyer and Hash both recogni're;Iu t that ix a risk of wife crotid what indisiduals impctootnating n husinsss dunand inomediale payment tondo rim %Sim transfv imb4alirdts. To +}'end hili rich. Buyer must verlsdiy conflins any new or changed. wire hallster inrtraclinrts bit• calling tiseh at NJ -970-663.1377 and speaking wilt liadt.s {'rrdn `siwnagrr Ifeftwc traiMcrrRng tiny Innnies osblg Jte nnv wire inslTaclirtni. Isid11 pwitri agrrr that th.y will not fn;titutc wire Iransfrr insutictioi cllungoa and require immediate payment o:tdcf the new hurivicli sm hnr will instcl4 pct vide a ten (IQ) day guec pains to natty tiny a it Irutsicr i unnuctiDo t.lwnbrs tit fore any outstanding payrri rots =re Clue using der am insuua'44M It. ITMITA1 tUN OF l.i A9i3 L,I'M N-ra, of the Melt litdcinuificd Pardr4 "ill he liable to By-%er under alt), circumalances for any special, ire.hlc, Incidental toy tOpicilucillial datnu`m Including without lindlation, dumnge to or loos of property other than for die Produc[i purchased hereunder; daluagcox Incurred in initallaflun, repair or replacerneni; knot probit. revcnuu ur oppartuuft}; lois of use; luriei rt:fnlfing frnln w• related to dnlvniintc ul Ibt pruducls or fnuceurnte inenrurefurnls or mpurtiN[: tits c.rd of suhslibde prixiucis; for efablLs or Bu)cr's cmiumers, for such daulagn. him%1Prlrn vutvwd,. and svhrtlnrr hated ua i+a1T'ant}, rnntn'dch an.dieu' tort Ilneladlfig nrgllgvlto-, smut liability or o1herwise).'111e ictal nahillty nor Site Marti Indc€nnlllr4 Parties, ividng, nun of flit per(ru•maro" or orange rf torn ixnrr herrunder lot 1llck'e 01111 .afiuro in caeucrlion Milt fiat design, vi inufacture, tale, delivery, andhfr use of Prodnrts %%illin au rtrculuit;a'nct cured In @Le aitgrcgatc a sunt NOW to twice the annum actually paid to flack fur Products dcllvcrrd. hrl-cundcr. 22 APPLIC:LrII.C•. LAW AND DISPUTE imm-)LLi'r7U . 'nic cctnstnt0r7s. inttTytrclatitar and pnfnrtnnnce be of and all gees .mom htrrocraltx :hall ba governed hy. the taws of the Sfa€e rot , u'ndrnat regard In its pririeiplei or laws re}}ariing Conflicts of'.eves. 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NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby vacates a portion of street right-of-way as described in Exhibit C attached to the Planning Department's memo. Section 2: A copy of this Ordinance duly certified by the City Clerk along with the map attached as Exhibit A to the Planning Department's memo shall be filed in the office of the Washington County Circuit Clerk. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0187 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Paul Libertini 2/26/2020 ENGINEERING (621) Submitted By Submitted Date Division / Department Action Recommendation: AN ORDINANCE TO VACATE A PORTION OF RIGHT-OF-WAY FOR SAIN STREET FROM FRONT STREET TO JOYCE BOULEVARD. Account Number 06035.3400 Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Sain Street Construction Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF 03/17/2020 TO: Mayor Jordan THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer FROM: Paul Libertini, Staff Engineer DATE: February 26, 20200 CITY COUNCIL MEMO SUBJECT: An Ordinance to Vacate a portion of Right -of -Way for Sain Street from Front Street to Joyce Boulevard RECOMMENDATION: Staff recommends approval of an ordinance to vacate a portion of the Sain Street right-of-way as shown is the attached Exhibits. BACKGROUND: As part of the City's current bond projects, the Sain Street extension between Front Street and Joyce Boulevard is under design in accordance with the Master Street Plan. The alignment of the planned extension does not follow the old right-of-way corridor but moves slightly to the south and east. The landowner of either side of the existing right-of-way for the Sain Street Cul-de-sac is A.W. Realty Company. The City is currently in the land acquisition phase to acquire the needed right-of-way and easements to construct the new roadway and bridge to make the connection to Joyce Boulevard from Front Street. As required by Federal guidelines for a federally funded project, the City hired Reed & Associates, Inc. to perform a real estate appraisal to determine the fair market value of the required acquisition. Their report concluded that the City should offer a total of $445,800.00 for Tract 2 and Tract 9 owned by A.W. Realty Company. Subsequently, the City discovered that a large portion of "abandoned" right-of-way for Sain Street was never technically abandoned. The Planning Division has concurrently submitted an Agenda Item (Legistar File 2020-0061) requesting an amendment to Ordinance 2883 to rectify this technicality. This action will result in 24,706 sq. ft. of land reverting back to A.W. Realty. Additionally, the City no longer needs the portion of existing right-of-way (11,832 sq. ft.) shown in the attached exhibits which is outside of the proposed Sain Street construction limits which was originally set aside for the construction of a cul-de-sac that was never built. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: A.W. Realty has indicated that they would like the City to vacate this right-of-way which will revert back to A.W. Realty to use as developable land. A revised Offer Letter was sent out to and has been signed by A.W. Realty agreeing to the City's reduced offer amount based on the reduction of 36,538 sq. ft. of right-of-way that will revert back to their ownership once this vacation and the amended ordinance are approved by City Council. BUDGET/STAFF IMPACT: Approval of this right-of-way vacation will save the City $59,160.00 in land acquisition costs for this project. Approval of the referenced amendment to Ordinance 2883 will save the City another $123,530.00 for a total savings of $182,690.00. Total value of the right-of-way and easements to be acquired was $445,800.00. Net payment to A.W. Realty is $263,110.00. Attachments: • Offer Letter signed 02/26/20 by AW Realty Company • GIS Exhibit — Proposed Vacation of Sain Street Right -of -Way • Exhibit A — Existing Sain Street Shown • Exhibit B — Future Sain Street Shown • Exhibit C — Legal Description • Exhibit D — Bearings & Distances of Legal Description January 28, 2020 AW Realty Company c/o SW Energy Attn: Murray Williams 10000 Energy Drive Spring TX 77389 RE: Sain Street Extension Tracts 2 & 9 - Parcel No Revised Offer Letter Dear Madam or Sir: CITY OF FAYETTEVILLE ARKANSAS 765-16854-000 & 765-02504-000 As you are aware the City of Fayetteville is planning to extend Sain Street in a northeasterly direction across Mud Creek to connect with Vantage Drive just south of Joyce Boulevard in Fayetteville. You were presented with an offer for the acquisition of additional right of way, permanent grading easements and permanent drainage easements in October and yougraciously accepted that offer, however it was brought to our attention that a portion of Sain Street previously thought abandoned and vacated in 1983, was not thanks to a reversionary clause in the Ordinance regarding the construction or failure of construction of the cul de sac on Sain Street. Therefore, the original Sain Street right of way is still in existence as it was prior to that Ordinance in 1983. We have petitioned our City Council to approve the vacation of that street once again as well as the vacation of the cul de sac, pursuant to the following: The proposed vacated portion of Sain Street across both tracts belonging to AW Realty Company totals 24,706 square feet. The proposed vacated portion of the cul de sac on property belonging to AW Realty Company totals 11,832 square feet. Based on the appraisal by Mr. Reed for Tract 9, this ROW is valued at $182,690.00. For Tract 2: The City of Fayetteville previously offered $5,800.00 for the rights associated with the permanent drainage easement (1,425 square feet). For Tract 9: The City of Fayetteville previously offered: $223,300.00 for additional right of way (44,649 square feet), $127,500.00 for the rights associated with the permanent grading easement (25,502 square feet) and $9,300.00 for the rights associated with the permanent drainage easement (1,859 square feet) and $79,900.00 in damages to the remainder for total offer of $440,000.00. For a total previous offer on both tracts of $445,800.00 Our adjusted offer taking into consideration the value of the vacated right of way is $263,110.00. Should you elect to accept this offer, please sign below and return to Holly Jones, Land Agent and the Warranty Deed, Permanent Grading Easement and Permanent Drainage Easements you previously executed will be processed, contingent upon City Council approval of this signed agreement and the vacation documents as presented to them for Sain Street and the cul de sac. A City Land Agent will be glad to meet with you at your convenience and discuss all phases of this project and the associated easements and acquisitions. Please contact Holly Jones at (479) 444-3414 (hjones@fayetteville-ar.gov) or Brandi Samuels at (479) 444-3421 (bsamuels fa etteville-ar. ov). For engineering questions or concerns, please contact Paul Libertini, Staff Engineer at (479) 444-3419 or ( libertini fa etteville-ar. ov), Matt Casey, Engineering Design Manager at (479) 444- 3429 or (mcasey@fayetteville-ar.gov), or you can reach me at cbrown@fayetteville-ar.gov. Sincerely �c c IRtS' 3Rau/v✓ Chris n City Engineer CB/hj AW Realty o^mpa y By: Date: ' Attest/Witness: 64"" r K City of Fayetteville Engineering Division of Development Services 125 W Mountain Street: 479-575-8206 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Fayetteville, AR 2/26/2020, 2:30:50 PM 1:4,514 0 0.0375 0.075 0.15 mi County Parcel i Greenland T; I h I IT, h, ,T 0 0.05 0.1 0.2 km F� Abandoned Right -of -Way Institutional Drive-AHTD Right -of -Way Johnson AHTD The data conmined hereinwas compiled from various sources fathe sole use and benefit of - RR he City of Fayetteville Geographic Information System and the pubic agencies it serves. - Any use of the data by anyone other than the City of Fayetteville is at the sole risk of the and by acceptance ofthis data, the hereby agree to indemnify the City of jMjFarmington Springdale user; userdoes Fayetteville hold tie City Fayetteville harmless from liability for .. and of and without any Fayettevillecalms, ■ University of Arkansas ac ions, cost for damages of any nature, including tie city's cost or defense, asserted by user a by another arising from the use of this data. The City of Fayetteville makes no GoshenWashington express orimplied warrantees with reference to the data. No word, phrase, or clause found herein shall be construed to waive that tort immunity set forth under Arkansas law. County EXHIBIT 'A' Partial Vacation of Right -of -Way for Sain Street Existing Sain Street Shown PROPOSED W VACATION AREA 11,832 SQ. FT. I� I PANERA BREAD COMPANY 11 I °TAT�T � Ili ; w C9 i !n' SAIN STREET , _- LU - L BMW ZV I II ' F-: I � 4 S I I `� EXHIBIT 'B' Partial Vacation of Right -of -Way for Sain Street Future Sain Street Shown _ PROPOSED W VACATION AREA '�-- 11,832 SQ. Fr. I j r ---� I! PANERA BREAD COMPANY i - .. -- SAI -N --STREET-_ ,. o flsE6 �p�N SERE T LLJ I III r m li ! �------------ I I! � Z Ii i EXHIBIT 'C' Partial Vacation of Right -of -Way for Sain Street Legal Description A part of the platted Sain Street in the City of Fayetteville, in Washington County, Arkansas, said Sain Street as depicted on the final plat for the AW Realty Subdivision in the City of Fayetteville as recorded in Washington County plat book 6, page 555 for the street, and on the final plat for the Vantage Square Subdivision in the City of Fayetteville as recorded in Washington County plat book 9, page 13 for the associated cul-de-sac; said street being coincident with Lot 11 of Vantage Square, Unit 2, as described in a deed filed as Washington County document 94-047826 and depicted on a plat filed in Washington County Plat Book 10, Page 79; and the said part of Sain Street being more particularly described as follows: Commencing at the original southwest corner of the said Lot 11 of Vantage Square, Unit 2, thence along the platted north line of Sain Street for the following courses: along a non -tangent curve to the east, concave to the north, with a radius of 1,115.51 feet and arc length of 59.38 feet for a chord of N85004'27"E 59.37 feet to the Point of Beginning; thence continuing 175.94 feet along the 1,115.51 feet radius curve for a chord of N79°01'52"E 175.76 feet; thence leaving the curve, along a non -tangent curve to the east, concave to the south, with a radius of 60.00 feet and arc length of 236.29 feet, for a chord of S84°12'36"E 110.61 feet; thence leaving the platted north line of Sain Street S88036'00"W 34.64 feet; thence S81 °54'26"W 181.92 feet; thence N88030'57"W 67.90 feet; thence N00030'11 6"E 2.41 feet to the Point of Beginning, enclosing 11,832 square feet, or 0.272 acres. S00o 30' 16. EXHIBIT 'D' Partial Vacation of Right -of -Way for Sain Street Bearings & Distances of Legal Description _236.021, R, 67.895 36' 00.46"E 38 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0061 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Ordinance Agenda Number: C. 5 ADM 20-6998 AMEND ORDINANCE NO. 2883 SAIN STREET: AN ORDINANCE TO AMEND ORDINANCE NO. 2883 BY REMOVING THE REQUIREMENT TO CONSTRUCT A CUL-DE-SAC AT THE END OF SAIN STREET WHEREAS, on December 21, 1982, the Fayetteville Board of Directors approved Ordinance No. 2883 which vacated a portion of the right-of-way for Sain Street between North Front Street and Joyce Boulevard; and WHEREAS, Section 3 of this ordinance required the construction of a cul-de-sac at the end of Sain Street as a condition of abandoning the right-of-way but the cul-de-sac was never constructed; and WHEREAS, as one of the City's current bond projects, the Sain Street extension between Front Street and Joyce Boulevard is under design in accordance with the Master Street Plan with a different alignment so the issue of the old right-of-way corridor not being legally abandoned needs to be corrected to facilitate new right-of-way acquisition and construction of the project. NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby Ordinance No. 2883 by removing Section 3 as shown on Exhibit A attached hereto. Section 2: A copy of this Ordinance duly certified by the City Clerk along with the map attached as Exhibit B shall be filed in the office of the Washington County Circuit Clerk. City of Fayetteville, Arkansas Page I Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0061 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Garner Stoll 2/28/2020 CITY PLANNING (630) Submitted By Submitted Date Division / Department Action Recommendation: ADM 20-6998: Administrative Item (Amendment to Ordinance 2883/Sain Street ROW Vacation, 174/175): Submitted by the DEVELOPMENT SERVICES DEPARTMENT for property located in the Sain Street extension area between the Fulbright Expressway and Joyce Boulevard. Account Number Project Number Budgeted Item? NA Does item have a cost? No Budget Adjustment Attached? NA Purchase Order Number: Change Order Number: Original Contract Number: Comments: Budget Impact: Fund Project Title Current Budget $ - Funds Obligated $ - Current Balance Item Cost Budget Adjustment Remaining Budget Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor; Fayetteville City Council THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer Matt Casey, Engineering Design Manager FROM: Holly Jones, Land Agent Paul Libertini, Staff Engineer Jonathan Curth, Development Review Manager DATE: February 28, 2020 CITY COUNCIL MEMO SUBJECT: ADM 20-6998: Administrative Item (Amendment to Ordinance 2883/Sain Street ROW Vacation, 174/175): Submitted by the DEVELOPMENT SERVICES DEPARTMENT for property located in the Sain Street extension area between the Fulbright Expressway and Joyce Boulevard. RECOMMENDATION: Staff recommends approval of an ordinance to amend Section 3 of Ordinance 2883 as shown on attached Exhibits 'A' and `B'. BACKGROUND: History: The subject property is located east of the Fulbright Expressway and south of Joyce Boulevard. In 1982 the Fayetteville Board of Directors approved Ordinance 2883 which abandoned right-of-way for Sain Street between N. Front Street and Joyce Boulevard. Section 3 of this ordinance required that a cul-de-sac at the end of Sain Street be constructed as a condition of abandoning the right-of-way. The cul-de-sac was never constructed; therefore, the ordinance never technically had effect. However, over the last 38 years the affected land owners and the City understood that the right-of-way was abandoned. Regions Bank on the south side of Joyce Boulevard was permitted and constructed in the abandoned right-of-way area. Current Project: As part of the City's current bond projects, the Sain Street extension between Front Street and Joyce Boulevard is under design in accordance with the Master Street Plan. The alignment of the planned extension does not follow the old abandoned right-of-way corridor. As part of the design and project planning for the new street extension, the old abandoned right-of- way area became apparent to city staff. The technical issue of the old right-of-way corridor not being legally abandoned needs to be corrected to facilitate new right-of-way acquisition and construction of the new project. Request: Staff recommends striking Section 3 of Ordinance 2883, removing the requirement to construct the cul-de-sac at the end of Sain Street as shown on Exhibit A. This will allow the Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ordinance to take effect, officially vacating the old Sain Street right-of-way corridor shown on Exhibit B. DISCUSSION: This item has not been discussed at any public meetings. A concurrently -submitted ordinance includes a recommendation for additional Sain Street right-of-way vacation. This involves approximately 11,832 square feet of right-of-way associated with the un -built cul-de-sac. BUDGET/STAFF IMPACT: N/A Attachments: • Exhibit A: Proposed Amendment to Ordinance 2883 • Exhibit B: Map of Abandoned Sain Street Corridor • Project Maps EXHIBIT 'A' ADM 20-6998 (Amendment to Ordinance 2883) Page 1 of 2 ORDINANCE NO. 993 3 All ORDINANCE. VACATING AND ABANDONING A PORTION OF SAIN STREET. WHEREAS, the Board of Directors has the authority under Ark. Stat. Ann. §19-2304 to vacate portions of streets which are not required for corporate purposes; and MiEREAS, the Board of Directors has determined that the following described portion of Sain Street is not required for corporate purposes. NOW, THEREFORE., BE IT ORDAINED BY THE BOARD OF DIRECTORS OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. ThaE: the City of Fayetteville, Arkansas hereby re eases, vacates, and abandons all of its rights together with the rights of the public generally in and to the following described property: A part of the SE4i NE4, Section 26, T -17-N, R -30-W, Washington County, Arkansas, being a part of Sain Street as shown in Plat Book 1, page 555, and more particularly described as follows: Beginning; at a point 504.90 feet north and 164.48 feet west of the Southeast Corner of the aforementioned SES, NE3-Section 261 said point lying; on the southerly right-of-way of the aforementioned nlatted Sain Street on the east end Ehereof; thence N 44° 43' 00" W 60.00 feet along said right-of-way at the east end of platted Sain Street to the Northerly right-af-way thereof; thence S 45° 17' 00" 14 71.13 feet along said northerly right-of-way; thence along said northerly right-of-way 379.54 feet with a Curve to the right having a central angle of 191 29' 39" and a radius of 1,115.51 feet; thence 95.86 feet along a curve to the right having, a central angle of 91' 32' 28", a radius of 60.00 feet, and a chord bearing and distance of S 22° 05' 24" W 85.99 feet to a poitlt on the southerly right-of-way of the aforementioned platted Sain Street; thence along said southerly rigbt•tof-way 463.1.9 feet with a curve to the left having a central angle of 22° 34' 35", a radius of 1,175.51 feet and a chord bearing and distance of N 56' 34' 18" E 460.20 feet; thence along said southerly right-of-way N 45° 17' 00" E 71.13 feet to the point of beginning; ALSO �' 9 071 930 EXHIBIT 'A' ADM 20-6998 (Amendment to Ordinance 2883) _ 2 _ Page 2 of 2 A part of the SE 1/4 of the NE 1/4 in Section 26 and a part of the W 1/2 of. the NW 1/4 of Section 25, all in T -17-N of R -30-W, Washington County, Arkansas, more particularly described as follows: A strip of land 60 feet wide being 30 feet either side of the center line herein described: Beginning at a point that is 526.11 feet North and 185.49 feet West of the Southeast Corner of the aforementioned SE 1/4 of the NE 1/4 in Section 26: thence North 45`'17' E 870.17 feet; thence Northerly along a 15 degree circular curve 208.56 feet; thence N 14°00' E 49.95 feet to the center line intersection of Sain and Joyce Streets. Section 2. A copy of this ordinance duly certified by the City Clerk. hal-1 be filed int he office of the. Recorder of the County and recorded in the deed records of the County. tion 3. This ordinance shall be�ffnn andand e ect, an be totally vo' -de-sac remove section 3 is not constructed in ac h Cicifications from the ordinance at the dead e e existing pavement the ab scribed property. this akS/-day of 198 �. + APPROVED: MA OR ATTEST:• t CITY CLERK &m 1071 931 EXHIBITS' ADM 20-6998 Amendment to Ordinance 2883/ A& Current Land Use Sain Street ROW Vacation NORTH Z q �N / iu z Commercial p ``P Commercial Subject Property p 4(1 ,I , Commercial I i VANTAGE ST �• r � y . Institutional N Streets Planned MSP Class COLLECTOR Streets Existing MSP Class COLLECTOR lIIIIIIIIIIIIIIlFREEWAY/EXPRES8WAY PRINCIPAL ARTERIAL Shared Use Paved Trail 1 1 1 Trail (Proposed) Planning Area L Fayetteville City Limits Design Overlay District Feet 0 112.5 225 450 675 1 inch = 300 feet ;:1I FEMA Flood Hazard Data 100 -Year Floodplain Floodway ADM 20-6998 Amendment to Ordinance 2883/ Future Land Use Sain Street ROW Vacation NORTH 0 I - I c ; i i i i I I i i i i i i Subject Property 0 W > AUGUSTINE LN 0 47 z 0 F- RAINFOOy . W JJW VANTAGE AIN ST -- I I I AN&. I � � I �41/ BUck�'�G MIL4SAP RD w O,A W M Legend - -� Planning Area L - -� Fayetteville City Limits Shared Use Paved Trail Trail (Proposed) L _� Design Overlay District Building Footprint Feet 0 145 290 580 870 1 inch = 400 feet FUTURE LAND USE 2030 Natural Area Residential Neighborhood Area - City Neighborhood Area 1,160 Urban Center Area Civic and Private Open Space/Parks ADM 20-6998 Amendment to Ordinance 2883/ A& One Mile View Sain Street ROW Vacation NORTH 0 0.125 0.25 0.5 Miles RPZD I d12 i R -O i r i Subject Property �- C -I VAN I— I \ � /U' P -I � SAIN Si V) p I-1 Ex%J 35 N11Lti PRD � I � Awl & RSF-4 EW ST Legend I'----- Planning Area Fayetteville City Limits — — Shared Use Paved Trail Trail (Proposed) ____ Planning Area - I----: Design Overlay District Fayetteville City Limits STUBBLEFIELD RD zoom' M 42 1-1 hd,,I,,l RESIDENTIAL SINGLE-FAMILY EXTRACTION NSG =.I RI -U COMMERCIAL � RI -1z. Raaiaanoal-omna NSL C-1 � Reaidentlal-Agnculmral � C-2 RSF RSF-1 FORM BASED DISTRICTS RSF-s onw,.mw,. cora RSF-4 Urban T—gh.. RSF-T Mein SVaet Center Oanaml "I" RDEN ..nit Camnuniry Services RESIDENTIAL MULTI -FAMILY Neignbomaad Servi.a RMF -6 M Neighb—d Cens,—I,n RMF -12 PLANNED ZONING DISTRICTS WRM118 11111111 Commer A Ind—al, Residential RM124 INSTITUTIONAL INDUSTRIAL 41 Heavy Canmemial and Light Yid.—I ADM 20-6998 Close Up View I� C0 z 0 Amendment to Ordinance 2883/ Sain Street ROW Vacation C-2 w- C-3 I AUGUSTINE LI w Legend - -� Planning Area - -1 Fayetteville City Limits Shared Use Paved Trail Trail (Proposed) L _� Design Overlay District Building Footprint JIL Feet 0 112.5 225 450 675 1 inch = 300 feet RMF -24 0 LU z 5 R -O A& RSF-4 NORTH RSF-4 RMF -24 1-1 Heavy Commercial and Light Industrial Residential -Office C-2 C-3 900 P-1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0160 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Ordinance Agenda Number: C. 6 ENACT ARTICLE X PEDAL CARRIAGES: AN ORDINANCE TO ENACT ARTICLE X PEDAL CARRIAGES INTO CHAPTER 117: VEHICLE -RELATED BUSINESSES WHEREAS, a local entrepreneur approached City staff seeking the right to operate a pedal carriage business in the core of Fayetteville; and WHEREAS, City staff worked with City departments to craft proposed rules and a zone of operation for a pedal carriage business; and WHEREAS, the item was presented to the City Council Transportation Committee on February 25, 2020, which unanimously forwarded the proposed ordinance to the full City Council with a recommendation of approval. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1. That the City Council of the City of Fayetteville, Arkansas hereby enacts Article X Pedal Carriages in Chapter 117: Vehicle -Related Businesses of the Fayetteville City Code as shown in Exhibit "A" attached hereto and made a part hereof. City of Fayetteville, Arkansas Paye I Printed on 3/5/2020 City of Fayetteville Staff Review Form 2020-0160 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Devin Howland 2/26/2020 ECONOMIC DEVELOPMENT (050) Submitted By Submitted Date Division / Department Action Recommendation: STAFF IS RECOMMENDING APPROVAL OF AN ORDINANCE WHICH ESTABLISHES THE RULES OF OPERATION AND A ZONE OF OPERATION FOR PEDAL CARRIAGES IN THE CITY OF FAYETTEVILLE. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? No Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE 1P111*F ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Devin Howland, Director of Economic Vitality Blake Pennington, Assistant City Attorney DATE: February 27, 2020 CITY COUNCIL MEMO SUBJECT: An Ordinance establishing the rules of operation and zone of operation for pedal carriages in the City of Fayetteville RECOMMENDATION: Staff is recommending the approval of an ordinance which establishes the rules of operation and a zone of operation for pedal carriages in the City of Fayetteville. BACKGROUND: In 2019, staff was approached by a local entrepreneur, Amber Sinclair, who was interested in seeking the rights to operate a pedal carriage business in the core of Fayetteville. Staff worked with various City departments, including the Fayetteville Police Department and City Attorney's Office to craft the attached ordinance. The item was presented to the Transportation Committee on February 25, 2020 with a 4-0 recommendation to forward to City Council for approval. DISCUSSION: A pedal carriage is defined as "A non -motorized or electric powered bicycle -type vehicle with a unibody frame and four or more wheels operated by one or more persons which transports or is held out to the public as available to transport passengers for hire, or for a gratuity, and is specifically designed and manufactured for that purpose. "A wide range of companies operate these vehicles in numerous municipalities across the country. Staff feels theses types of carriages can have a positive impact in the areas they operate, while providing an experiential opportunity for residents and tourists alike to utilize their services. The proposed ordinance states these carriages must be operated by a driver at least 21 years of age who would be an employee of the company and hold a Certificate of Public Convenience and Necessity and a Pedal Carriage Drivers Permit from the Fayetteville Police Department, as outlined in the ordinance. The ordinance also requires the permit holder to carry general liability insurance for bodily injury and property damage of not less than one million dollars. Numerous safety parameters are further outlined in the ordinance, including enhanced breaking systems. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Due to their size, pedal carriages should not be allowed to operate on sidewalks, trails, or any closed street. These carriages can be up to 212 inches long, 94 inches wide, and weigh over 2,000 pounds. Zone of Operation: Attached you will find a zone of operations map where pedal carriages whom possess the proper permits from the Fayetteville Police Department will be legally allowed to operate. At the applicant's request, two approved routes are also included so that the pedal carriages can access other unique areas of interest outside of Downtown. The southern route utilizes S. Hill Avenue, S. Ellis Avenue, W. 13th Street and a City owned alley to access Nomad's at the intersection of S. School and 15th Street. The route to the north utilizes N Leverett Avenue to access the concentration of breweries and restaurants located in between W. Ash Street and W. Poplar Street. Note on Alcohol Consumption: Legal consumption of alcohol by patrons on a pedal carriage would only be permissible within an area that met the following conditions: 1. The area was designated as an "Entertainment District" per Act 812 of 2019; 2. The rules of the "Entertainment District" permitted alcohol consumption on the carriage. Pedal carriages operate successfully across the country with no alcohol consumption. Staff has discussed revisiting alcohol consumption in the future with the applicant following a successful operation period of both pedal carriages and an entertainment district, should City Council vote to designate a portion of the zone of operations for pedal carriages as an entertainment district in the future. At this point in time the applicant plans to partner with local businesses to do "pedal tours" of various bars and breweries in Fayetteville. Note on concern for potential impact on transit lines and University of Arkansas Traffic Flow: The University of Arkansas's transportation division identified several points of concern over possible negative impacts to transit lines on the northern route and the southern route as it relates to Razorback Transit. The applicants request to get to the Poplar area can only be accomplished by utilizing Leverett, since it offers a signalized crossing over W North Street. The applicants request to get to the 15th Street and South School is best accomplished by utilizing S. Hill Ave, since it offers a signalized crossing over M.L.K. Jr Blvd. To mitigate these concerns, staff is recommending limiting any pedal carriage operators from traveling the routes outside of the zone of operation to times when routes 13, 22 and 26 would not be impacted: Any Sunday May 11 -August 24' after 6:OOPM BUDGET/STAFF IMPACT: N/A Attachments: Zone of Operations Map Ordinance Letter of Support from Amber Sinclair EXHIBIT A ARTICLE X - PEDAL CARRIAGES 117.120 - Definitions For the purpose of this article, the following words and terms have the meaning ascribed thereto: Driver. An individual at least twenty-one (21) years of age who operates a pedal carriage. Holder. A person who is granted a Certificate of Public Convenience and Necessity under this article to provide pedal carriage service in the city. Pedal carriage. A non -motorized or electric powered bicycle -type vehicle with a unibody frame and four or more wheels operated by one or more persons which transports or is held out to the public as available to transport passengers for hire, or for a gratuity, and is specifically designed and manufactured for that purpose. Pedal carriage service. The business of offering or providing transportation of persons for hire, or for a gratuity, in a pedal carriage, when: (1) A driver is furnished as part of the service; and (2) The service is offered only in accordance with a pre -approved route or within a zone of operation by right. Pedal carriage driver's permit. A permit issued to an individual by the Chief of Police to operate a pedal carriage for hire in the city. Operate. To drive or be in actual physical control of a pedal carriage. Permittee. An individual who has been issued a pedal carriage driver's permit under this article. Person. An individual, corporation, governmental subdivision or an agency, trust, partnership, or two (2) or more persons having a common economic interest. Preapproved route. Pedal carriage service operating on a predetermined schedule with fixed pickup and destination points located on a route approved by and on file with the Police Department. 117.121 - Certificate Of Public Convenience And Necessity Required; Issuance Procedure (A) Certificate Needed For Operation. No person shall operate or permit a pedal carriage owned, leased or controlled by the person to be operated as a vehicle for hire upon the streets or trails of the city without having first obtained a Certificate of Public Convenience and Necessity from the Fayetteville City Council. (B) Information Required for Certificate. An application for a certificate shall be filed with the Police Department upon forms provided by the city, and said application shall be verified under oath and shall furnish the following information: (1) The name and address of the applicant, including the name and address of all officers and stockholders of the company, if incorporated, and the name, address and telephone number of the person to whom complaints should be directed; (2) The financial status of the applicant, including the financial status of the officers and stockholders of the company, if incorporated, including the amount of all unpaid judgments against the applicant (officers and stockholders of the company, if incorporated), and the nature of the transaction or acts giving rise to said judgments; (3) The experience of the applicant including all officers and stockholders of the company, if incorporated, in the transportation of passengers, especially as related to pedal carriages; (4) Any facts which the applicant believes tend to prove that Public Convenience and Necessity require the granting of a certificate; (5) The number of pedal carriages to be available for operation or controlled by the applicant and the location of proposed storage areas for the pedal carriages when not in active service. The applicant shall furnish a minimum and maximum number of requested vehicles to be permitted; (6) A complete description of each model or type of pedal carriage sought to be used to include length, width, brakes, any motor assist, year, make, model, rated capacity, lighting and safety features; (7) The hours between which the applicant proposes to provide pedal carriage service to the general public, and the dates, if any, on which the applicant does not propose to provide pedal carriage service to the general public, and; (8) The rate schedule which the applicant proposes to use to charge passengers or receive gratuities. (9) Any proposed predetermined route with scheduled and fixed pick-up and destination points and proposed fare for such pedal carriage service; (10) Documentary evidence from an insurance company indicating a willingness to provide liability insurance as required by this chapter; (11) Such additional information as the applicant desires to include to aid in the determination of whether the requested operating authority should be granted; and, (12) Such additional information as may be determined to be necessary to assist or promote the implementation or enforcement of this article, or the protection of the public safety. (C) Public Hearing for Certificate. When the Police Department notifies the City Clerk that a proper and adequate application has been filed, the City Clerk shall fix a time and place for a public hearing thereon. The City Clerk shall thereupon notify the applicant who shall have the duty to notify all holders of current and valid Certificates of Public Convenience and Necessity for taxicabs and pedal carriages and provide proof of such service to the City Council. Any interested person shall have the right either in person or by representatives of their own choosing, to be present at all such hearings and to introduce evidence and to be heard either in support of or opposition to the issuance of a certificate. (D) Findings of the City Council. (1) If the City Council finds that pedal carriage or further pedal carriage service is required by the public convenience and necessity and that the applicant is fit, willing, and able to perform such public transportation and to conform to the provisions of this subchapter, then the City Clerk shall issue a certificate stating the name and address of the applicant, the number of vehicles authorized under the certificate and the date of issuance; otherwise, the application shall be denied. (2) The City Council shall deny any application in which the proposed hours of service, the proposed rate schedule or the gratuity request are found to be unreasonable to meet the public need. (3) In making the above findings, the City Council shall take into consideration the number of pedal carriages already in operation, the probable effect of increased service on local traffic conditions and traffic safety, and the character, experience, and responsibility of the applicant. 117.122 - Pedal Carriage Permitted Zone Of Operation And Approved Fixed Routes (A) Permitted Zone of Operation. Pedal carriages may only operate and carry passengers within the pedal carriage permitted zone of operation, as shown on the attached map as authorized by the City Council when granting a Certificate of Convenience and Necessity or on routes or for special events as authorized by the Transportation Services Director. Pedal carriages (without passengers) may be taken by licensed pedal carriage operators from a storage, repair, maintenance or cleaning area outside the pedal carriage permitted zone of operation into such zone or onto an approved route where operations may begin. The City Council may further restrict the hours and dates of operation in pedal carriage permitted zone of operation for any or all pedal carriage companies. (B) Route Approval. (1) All routes outside of the permitted zone of operation shall be approved by the Police Department. (2) Operators shall submit to the Police Department all requests for temporary changes in authorized routes, or for participation in special events such as festivals, parades or weddings, not less than three (3) days before the effective date of the change or event. (C) No pedal carriage shall be operated in a location where such operation is not authorized by this ordinance or prohibited by the laws of the State of Arkansas or the Fayetteville City Code. (E) The operator of a pedal carriage shall maintain at least one (1) hand on the steering wheel at all times during movement of the pedal carriage. (F) No pedal carriage shall be operated on a street with posted speed limit of thirty-five (35) miles per hour or greater except for the purpose of crossing that street, unless authorized by the Police Department. (G) No pedal carriage shall be operated using a gas -powered assist motor. 117.123 - Pedal Carriage Driver's Permit (A) Pedal Carriage Driver's Permit Required. No person shall operate a pedal carriage for hire or for a gratuity upon the streets of the city, and no person who owns or controls a pedal carriage shall permit it to be so operated, unless the driver of said vehicle shall have first obtained and shall have then in force a pedal carriage driver's permit issued under the provisions of this article. (B) Pedal Carriage Driver's Permit Application. (1) An application for a pedal carriage driver's permit shall be filed with the Fayetteville Police Department on forms provided by the city. Such application shall be verified under oath and shall contain the following information: (a) Valid current Arkansas Driver's license; (b) The names and addresses of four (4) residents of the county, who have known the applicant for a period of one (1) year and who will vouch for the sobriety, honesty, and general good character of the applicant; (c) A concise history of the applicant's employment; (d) Proof of training in the use and operation of a pedal carriage pursuant to a curriculum approved by the Chief of Police; and (e) Proof of existing employment or a promise of employment when a pedal carriage driver's permit is issued with the pedal carriage company that has a valid Certificate of Public Convenience and Necessity. (C) Police Investigation. The Police Department shall conduct an investigation of each applicant for a pedal carriage driver's permit, and a report of such investigation with a copy of the traffic and police record of the applicant, if any, shall be attached to the application for the consideration of the Chief of Police. (D) Issuance of Permit. The Chief of Police or designee shall, upon consideration of the application and the reports required to be attached thereto, approve or reject the application. If the application is rejected, the applicant may request a personal appearance before the City Council to offer evidence why his/her application should be reconsidered. (E) Form and Term of Permit. (1) Upon approval of an application for a pedal carriage driver's permit, the Chief of Police or designee shall issue a permit to the applicant for an issuance fee of $35.00, which shall bear the name, address, age, signature, and photograph of the applicant. (2) The pedal carriage driver's permit shall remain in effect unless suspended or revoked until January 31, the following year. The pedal carriage driver's permit may be reissued for another year for a reissuance fee of $35.00 by the Chief of Police or designee after ensuring the applicant continues to meet all requirements of this section. (F) Application Returned to Pedal Carriage Company. When a driver's permit is issued, the application and supporting information shall be returned to the holder of the Certificate of Public Convenience and Necessity to be held by the certificate holder so long as the driver is employed by the certificate holder. 117.124 - Display Of Permit Every permittee under this article shall post his or her driver's permit in such a place as to be in full view of all passengers while the driver is operating a pedal carriage. 117.125 - Suspension, Revocation Of Permit The Chief of Police or Assistant Chief is given the authority to suspend any pedal carriage driver's permit issued under this article for a driver's failure or refusal to comply with the provisions of this article, such suspension to last for a period of not more than ten (10) days. The Chief of Police or Assistant Chief is also given authority to revoke any driver's permit for failure to comply with the provisions of this article of for the violation of any local, state or federal law. However, a permit may not be suspended or revoked unless the driver has received notice and has had an opportunity to present evidence in his or her behalf. 117.126 - Insurance Requirements (A) A holder shall procure and keep in full force and effect commercial general liability insurance written by an insurance company approved by the State of Arkansas and acceptable to the city and issued in the standard form approved by the State Board of Insurance. All provisions of the policy must be acceptable to the city. The insured provisions of the policy must name the city as additional insured and the coverage provisions must provide coverage for any loss or damage that may arise to any person or property by reason of the operation of a pedal carriage service by the holder. (B) The commercial general liability insurance must provide combined single limits of liability for bodily injury and property damage of not less than one million dollars ($1,000,000.00) for each occurrence and $5,000,000.00 aggregate, and shall include coverage for premises operations, independent contractors, products, completed operations, personal injury, and contractual liability. (C) Insurance required under this section must include: (1) A cancellation provision in which the insurance company is required to notify the city in writing not fewer than thirty (30) days before canceling, failing to renew, or making a material change to the insurance policy; and, (2) A provision to cover all pedal carriages, whether owned or not by the holder if operated under the holder's Certificate of Public Convenience and Necessity. (D) No insurance required by this section may be obtained from an assigned risk pool. (E) A Certificate of Public Convenience and Necessity will not be granted and renewed unless the applicant or holder furnishes the city with such proof of insurance as the city considers necessary to determine whether the applicant or holder is adequately insured under this section. (F) If the insurance of the holder lapses or is canceled and new insurance is not obtained, the Certificate of Public Convenience and necessity shall be suspended until insurance coverage required by this section has been obtained. A person shall not operate a pedal carriage service while the certificate is suspended under this section. (G) The holder shall provide adequate employer's liability insurance for the employees as provided by law. 117.127 - Conduct Of Drivers Drivers shall at all times: (A) Act in a reasonable, prudent, and courteous manner, including with disorderly passengers; (B) Maintain a sanitary and well-groomed appearance; (C) Not inhale or consume any alcoholic beverage, drug, or other substance that could adversely affect his or her ability to operate a pedal carriage; (D) Not permit a person other than another employee of the pedal carriage service with a valid pedal carriage driver's permit to operate a pedal carriage under his or her control; (E) Not permit any person to ride on a place not intended for passengers of the pedal carriage. (F) Ensure compliance with the City's noise ordinance. (G) Follow all applicable traffic regulations, whether in the City of Fayetteville Code of Ordinance or in Arkansas law, and shall not stop to load or unload passengers in the intersections of any streets, in any crosswalk, or in any manner or location that would impede the flow of traffic or be considered unsafe. 117.128 - Pedal Carriage Equipment; Inspection (A) Inspection and Maintenance. Each pedal carriage shall comply with all the safety requirements imposed by all state, federal or local laws. Each pedal carriage shall submit to an annual inspection for compliance with the requirements of this article. The inspection shall be performed by the Transportation Services Department. The fee for inspection shall be $50.00 per pedal carriage inspected. No certificate shall be issued or continued in operation unless the holder thereof provides proof of annual pedal carriage inspection for each pedal carriage in service. (B) Required Equipment. A holder or driver shall, at all times, provide and maintain in good operating condition the following equipment for each pedal carriage: (1) Headlight; (2) Taillights; (3) Lights or reflectors on the front and rear corners of the passenger compartment; (4) Approved braking system, which shall include hydraulic or mechanical disc or drum brakes, or other type of brakes that are unaffected by rain or wet conditions, as well as a secondary braking system; (5) Pneumatic tires that conform with the manufacturer's specifications on all wheels with adequate tread depth; (6) Evidence of insurance and city map; (7) Mirror; (8) No exposed rust, ripped upholstery or fabric, visible chips or scratches on any painted surface, exposed wood that is not painted and in good condition, or dirt or debris on any surface accessible to passengers. (9) Rate card complying with their Certificate of Convenience and Necessity and this code posted in clear view of passengers; (10) Child safety helmet available for passenger use; (k) Sound -warning device; (1) The identification number assigned by the Fayetteville Police Department for the pedal carriage and telephone number of the pedal carriage company shall be displayed on the rear of the pedal carriage with numerals no smaller than 2 inches in height and 1 inch in width. 117.129 — Rate Schedules The holder shall maintain a current rate schedule on file with the Police Department and shall not advertise or charge any rate or fee other than the amount on file. 117.130 - Transfer Of Certificate No Certificate of Public Convenience and Necessity may be sold, assigned, mortgaged, or otherwise transferred without the consent of the City Council. 117.131 - License Fees No certificate shall be issued unless the applicant has paid a license fee of $100.00 to offset the administrative costs to issue a Certificate of Public Convenience and Necessity. 117.132 - Suspension, Revocation, And Cancellation Of Certificate (A) A certificate issued under the provisions of this article may be revoked or suspended by the Fayetteville City Council if the holder thereof has: (1) Violated any of the provisions of this article; (2) Violated any ordinances of the city, or the laws, federal or state, the violations of which reflect unfavorably on the fitness of the holder to offer public transportation. (B) Prior to suspension or revocation, the holder shall be given notice of the proposed action to be taken and shall have an opportunity to be heard. (C) If any holder of a certificate goes out of business, fails to operate under the certificate for one (1) calendar year, fails to have any vehicle inspected to operate under the certificate for one (1) calendar year or fails to have any driver or operator properly permitted under the certificate for one (1) calendar year, the holder's Certificate of Public Convenience and Necessity shall be deemed abandoned and shall be denoted as cancelled and invalid by the City Clerk. 117.133 - Number Of Passengers In Pedal Carriages Limited Pedal carriage drivers must ensure that the manufacturer rated carrying capacity of their pedal carriages is never exceeded. 117.134 - Pedal Carriages May Not Use Public Sidewalks, Trails, or Closed Streets Pedal carriages may not operate on or park on public sidewalks in Fayetteville. Pedal carriages must pay a full normal parking space fee when stopped for more than one (1) minute or parked within a paid parking space. Pedal carriages shall not be operated on any trails in the city or on any closed street. 117.135 - A.D.A. Compliance Holders shall comply with all applicable provisions of the Americans with Disabilities Act. 117.136 — Accidents All accidents arising from or in connection with the operation of a pedal carriage shall be immediately reported to the Police Department if the accident results in death or bodily injury to any person or damage to any vehicle or property in an amount exceeding five hundred dollars ($500.00). Any other accident shall be reported to the Police Department within seventy-two hours from the time of the accident occurrence. Pedal Carriage Zone of Operation Map Dashed Green Line = approved routes • Pedal carriages shall not be permitted to drive down College Avenue or Archibald Yell Blvd. • Crossing of College Avenue would only be permitted at signalized intersections. IWA CITY OF FAYETTEVILLE ARKANSAS Gregaly Park vexea— Heakh Care SySrem 'If < rhe Ozarks CI < NUrtln st lu L CL Prospect S t Z Wilson Park Rebecca St 00-glas St tOn Rfvf q) sl�'-- It % Re" > -'a le St Maple St 0 Yv0s"ri"gu", Lafay e tte St .Z,Urback radium 2 c,vIVERSITY Dickson St Dickson St 0 F A R K A N S A 51 Spring St < U1 x % ti Downtown Sal L'd!Z Bud R" Waltor, > Arena uoN 8"Ildog Blvd,>At f. H.S. Prairie St Im rti. Loth it K.n >a 71-h St E NlJd Fface ca The Vue Aprs. National 4 3% Cemetery -f Walkel Mcclinton St Park piq,ar?e 13M St 15th St ISM St February 1 1 th, 2020 Dear Mayor Jordan & City Council Members, My name is Amber Sinclair, and I am a business owner in the Northwest Arkansas area. I recently started a new business venture with a company called Pedal Pub while currently working as a professional photographer and consultant for a local advertising company. I am writing to you in support of the updates to the Chapter 117, Article IX — Pedicabs to include Pedal Carriages and why these updates would be beneficial to my new business and the city. Pedal Pub has an interesting history in becoming a leader in the experiential tourism industry. Pedal Pub Inc brought the first bike from Amsterdam to the U.S. in 2007, after the owners saw a similar concept in a parade. Fast forward just a decade later, and they are operating in more than 60 cities all over North America, creating a fun, safe, and eco -friendly experience for millions of guests annually. In the process, Pedal Pub has partnered with the world-renowned bike manufacturer, Fietscafe®, the original `party bike' from Amsterdam, to ensure every bike is of the highest quality and meets exceptional safety standards for the benefit of all riders. They have also partnered with a company called Merrymeeting Group (MMG), a company that specializes in franchising and technology, leading to where we are today! The Fayetteville Pedal Pub franchise plans to provide an extraordinary tourism experience all over NWA for every customer. Not only will it create authentic and meaningful memories through positive team -building experiences, but also offer community members and tourists alike a chance to socialize with friends while partaking in a light workout in a unique way. I plan to bring a unique tour experience to the area creating an opportunity to see the city from a rare perspective while pedaling the party bike as a team throughout the entirety of the tour. Each tour will allow customers to visit landmarks, bars, and select breweries that have become staples in Fayetteville. On each route there will be a few stops along the way depending on the approved routes. These signature stops will include businesses that I have partnered with for drink specials, retail discounts, and various photo opportunities in the area. Since Pedal Pub is a new concept to the Northwest Arkansas area, updating the current pedicab ordinances to include pedal carriages would allow my business to operate in Fayetteville. As you know, the current rules and regulations for pedicabs includes restrictions on width, routes, route times, fees per passenger, the number of passengers, streets with specific speed zones, to how many wheels pedicabs are allowed to have. By the city revisiting and updating these rules and regulations to allow more than just one type of pedal based operation it will allow my businesses concept to flourish in Fayetteville with others as well. Fayetteville has grown, and continues to grow, into a spectacular hub of culture, education, and business. Having something unique like Pedal Pub will directly enhance the experience and amenities for patrons in this wonderfully funky town. I support moving forward with updates to Chapter 117, Article IX — Pedicabs to include Pedal Carriages. I encourage everyone on the council to consider all new types of pedal based concepts when these changes are made and to expand the restrictions to account for more diverse operations. Thank you for your time, I look forward to seeing what the City of Fayetteville has to offer in the future! Amber Sinclair Pedal Pub Fayetteville Eclectic Bee LLC 479.531.9511 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0024 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: C. 7 2019 DRAINAGE IMPROVEMENTS BOND PROJECT: A RESOLUTION TO APPROVE THE PURCHASE OF PROPERTY LOCATED AT 923 WEST CATO SPRINGS ROAD FROM MIGUEL AND JUANITA CONTRERAS FOR THE AMOUNT OF $92,000.00 TO REDUCE FUTURE FLOOD DAMAGE AND RESTORE FLOOD CAPACITY IN THE AREA, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,000.00 TO COVER ALL ASSOCIATED CLOSING COSTS, TO APPROVE INTERNAL CHARGES IN THE AMOUNT OF $1,500.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 DRAINAGE IMPROVEMENTS BOND PROJECT WHEREAS, the home at 923 West Cato Springs Road is located within the floodway and has flooded multiple times according to city records; and WHEREAS, the City participates in the Federal Emergency Management Agency Community Rating System, which currently provides a 10% discount on most flood insurance policies within the city limits but the City's rating and the associated discount can be negatively affected by having too many structures within the floodway; and WHEREAS, unless removed, the house would need to be elevated at least 7.5 feet above grade to comply with current codes; and WHEREAS, City staff recommends purchasing the property and removing the structure so that the areas within the floodway will be open space. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of property located at 923 West Cato Sprigs Road from Miguel and Juanita Contreras for the amount of $92,000.00, approves a project contingency in the amount of $3,000 and further approves internal charges in the amount of $1,500.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign all documents necessary to effectuate the purchase authorized by this Resolution. City of Fayetteville, Arkansas Page I Printed on 3/5/2020 File Number: 2020-0024 Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 2 Printed on 3/5/2020 Alan Pugh Submitted By City of Fayetteville Staff Review Form 2020-0024 Legistar File ID 2/4/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/28/2020 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: Authorization to purchase the property and structure located at 923 W Cato Springs Road, in the amount of $92,000 plus a $3,000 contingency for the associated closing costs and taxes to reduce future flood damage and restore flood capacity in the area, and $1,500 for Internal Charges and approval of a budget adjustment. 4604.860.7405-5805.00 Budget Impact: 4604 - Drainage Projects 2019 Bonds Account Number Fund 46040.7405 Drainage Projects (2019 Bonds), Floodplain Buyout/Elevation Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 7,968,467.00 $ 920,794.51 $ 7,047,672.49 $ 96,500.00 $ 6,951,172.49 Previous Ordinance or Resolution # Approval Date: V20180321 K:\Engineering Design Services\Projects\Drainage Projects\2019 Bond Program-Drainage\Floodplain Buyout_Elevation\923 S Cato Springs\2020-0024 SRF -923 W Cato Springs CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Garner Stoll, Development Services Director Chris Brown, City Engineer FROM: Alan Pugh, Staff Engineer DATE: February 21, 2020 CITY COUNCIL MEMO SUBJECT: Authorization to purchase the property and structure located at 923 W Cato Springs Road, in the amount of $92,000 plus a $3,000 contingency for the associated closing costs and taxes and $1,500 for Internal Charges and approval of a budget adjustment. RECOMMENDATION: Staff recommends authorizing the purchase of the property and structure located at 923 W Cato Springs Road, in the amount of $92,000 plus a $3,000 contingency for the associated closing costs and taxes to reduce future flood damage and restore flood capacity in the area, and $1,500 for Internal Charges and approval of a budget adjustment. This recommendation is based on the following: 1. The home located at 923 W Cato Springs Road has flooded multiple times according to city records. 2. As a service to our residents, the City of Fayetteville participates in the Federal Emergency Management Agency (FEMA) Community Rating System (CRS). This provides for discounts (currently 10%) on most flood insurance policies within the City limits. 3. As of November 30, 2018, the City of Fayetteville contained 532 flood insurance policies resulting in approximately $522,224 in annual premiums paid. The total insurance coverage in force was just over $122 million and the total paid losses since entering the program in 1982 was approximately $3.2 million. 4. CRS requires the participating community to develop and implement a plan to deal with structures that continually flood. In many instances, including this one, the only economically feasible option is to purchase the property. 5. The owner of the property is a willing seller and has accepted below appraised value for the structure and property. 6. It will increase Fayetteville's overall flood resiliency 7. It will reduce the overall flood loss to the community during large rain events affirming one goal of the Washington County Pre -Hazard Mitigation plan. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BACKGROUND: The subject property and structure are located within Zone AE according to flood insurance rate map 05143CO220F with the structure and the majority of the property located within the floodway. For those not familiar, the Special Flood Hazard Area (SFHA) is made up of multiple "zones." These zones identify the various risks as well as the applicable regulations for development. Zone AE is commonly referred to as the 100 -year floodplain and is made up of both floodplain and floodway. The floodway is the area designated by the Federal Emergency Management Agency, FEMA, for flood water conveyance. This is often relatively high velocity flood waters and the regulations are very restrictive as the intent is for this area to remain open space in order to preserve that conveyance. It is also the intent of the regulation to restrict developments in these areas which are the most susceptible to flooding. Unfortunately, this structure was located within a high-risk area prior to the maps being adopted by the City and as such has a long history of flooding. DISCUSSION: The current home has been under renovation for several years. In 2013, the initial building permit (AP #56554) contained a relatively limited scope based on the regulations in place for existing homes within the floodplain that are not in compliance with current codes. However, based on my conversations with the owner these improvements have expanded over time as damage and other code violations were discovered during the renovation. Along with the renovation, the structure did flood during the April 2017 rains and at this point the structure is considered substantially damaged/improved and the owner has limited options on moving forward. This leaves few options for the owner moving forward and given the history of flooding staff feels the most feasible solution is for the City to purchase the home and have it removed from the lot. If the home is not removed, the options include elevating the structure to two feet above the base flood elevation or requesting a variance from Planning Commission from that requirement. The preliminary analysis indicates that the structure would likely need to be elevated approximately 7.5 feet above grade in order to bring it into compliance with current codes. Due to the fact the structure is within the floodway it is highly susceptible to flooding and relatively high velocity flood waters and if it were elevated in place, staff would continue have some concerns that the velocity of the water may continue to threaten the foundation of the home. It should be noted that this property is bordered on the east and west by City owned property which is and is planned to remain either open space or potentially a future parking area. However, the planned parking area is shown to remain outside of the floodway. Staff feels that given the circumstances and potential for the area to continue to flood that both open space and parking area that remains outside of the floodway is the highest and best use of the property. BUDGET/STAFF IMPACT: As a part of the process, engineering staff had the property appraised to get a general idea of the market value. In July of 2017 the market value of the property was indicated to be $105,000 based on that appraisal. During the appraisal the owner indicated that approximately $64,000 in improvements/repairs from previous damage, flood events and vandalism had been performed to the structure. The owner has accepted an offer of $92,000 for the property and structure. Attachments: See photos on following pages Offer and acceptance letter April 2017 Flood: Home at 923 W Cato Springs Road during the afternoon. It is believed that the water levels rose further after this photograph was taken. There was another band of rain that moved through later in the evening. Photos of the south side of the Cato Springs Road Bridge. Notice the velocity of the flood waters at this location, relatively close to the home in question. 3 Photo of the north side of the Cato Springs Road Bridge Map of the flood plain/floodway and surrounding properties to 923 W Cato Springs. City owned property showed in green shading. December 12, 2019 Miguel Contreras 1085 S Nelson Drive Fayetteville, AR 72701 CITY OF FAYETTEVILLE ARKANSAS RE: 923 W. Cato Springs Road Parcel No. 765-15371-000 Offer Letter Dear Mr. and Mrs. Contreras: The City of Fayetteville has been in contact with you previously regarding the purchase of property you own within the floodplain at 923 W. Cato Springs Road. Thank you for your visit today updating your contact information. The City of Fayetteville hereby offers $92,000.00, contingent upon City Council approval, for 0.27 acres known as part of the NW% of the NW% of Section 28, Township 16 North, Range 30 West and Washington County Assessment Parcel No. 765-15371-000 and including a 1568 square foot dwelling in its current condition. Upon acceptance of the offer and City Council approval, title insurance will be ordered, and a closing will be scheduled. We will notify you of the date of the closing. Each party to this transaction will pay normal closing costs associated with a transaction such as this one. A copy of estimated costs is attached, any real estate taxes due at the time of closing are not included in this estimate. A City Land Agent will be glad to meet with you at your convenience and discuss all phases of this project and the associated acquisitions. Please contact Holly Jones at (479) 444-3414 (hiones favetteville-ar._gov) or Brandi Samuels (479) 444-3421 (bsamuels a fayetteviiie-ar.gov). For questions or concerns, please contact Alan Pugh, Staff Engineer at apugh@fayetteville-ar.gov or Chris Brown, City Engineer at cbrown fa etteville-ar. ov. Sincerely, Q�Ikl Chris Brown City Engineer CB/hj Accepted: OMigue/Zoao eras s Date l 2 - - C Witness: City of Fayetteville Engineering Division: 479-575-8206 Mailing Address: www.fayetteville-ar.gov 113 W. Mountain Street Fayetteville, AR 72701 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 ENGINEERING (621) 2020 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Authorization to purchase the property and structure located at 923 W. Cato Springs Road in the amount of $92,000 plus a $3,000 contingency for the associated closing ciosts and taxes to reduce future flood damage and restore flood capacity in the area, and $1,500 for Internal Charges and approval of a budget adjustment. COUNCIL DATE: LEGISTAR FILE ID#: 3/17/2020 2020-0024 Matthw Maddcx, 3/2/2020 1:47 PM Budget Director TYPE: JOURNAL #: Date D - (City Council) RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: 3/17/2020 TOTAL Account Number - _ Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20191231 Account Name 4604.860.7405-5805.00 92,000 - 46040 7405 EX Land - Acquisition 4604.860.7405-5911.99 4604.860.7405-5860.04 3,000 - 1,500 - 46040 46040 7405 7405 EX EX Contingency - Capital Project Capital Prof Svcs - Engineering Contra 4604.860.7999-5899.00 (96,500) - 46040 7999 EX Unallocated - Budget H:\Budget Adjustments\2020_Budget\City Council\03-17-2020\BA 2020-0024 923 W Cato Springs 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0180 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: C. 8 2020 MERIT STAFF PAY AND BENEFITS STUDY: A RESOLUTION TO APPROVE THE 2020 MERIT STAFF PAY AND BENEFITS STUDY REPORT PREPARED BY THE JOHANSON GROUP, AND TO ADOPT THE 2020 MERIT STAFF PAY PLAN STRUCTURE WHEREAS, Mayor Jordan proposes an adjustment to the merit staff pay plan grid to provide for implementation of the 2020 pay plans, as recommended by the Johanson Group's 2020 Merit Staff Pay and Benefits Study Report. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the 2020 Merit Staff Pay and Benefits Study Report prepared by the Johanson Group, and further approves the 2020 merit staff pay plan, copies of which are attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Missy Cole Submitted By City of Fayetteville Staff Review Form 2020-0180 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/21/2020 HUMAN RESOURCES (120) Submitted Date Division / Department Action Recommendation: Staff recommends the City Council approve the 2020 proposed Merit Staff Pay Plan Structure which is recommended by the Johanson Group as a result of the 2020 Merit Staff Pay and Benefits Study. Budget Impact: Account Number Fund Project Number Project Title Budgeted Item? NA Current Budget $ - Funds Obligated $ - Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? NA Budget Adjustment Remaining Budget V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE W"Aw ARKANSAS MEETING OF MARCH 17, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff FROM: Missy Cole, HR Director DATE: February 21, 2020 CITY COUNCIL MEMO? SUBJECT: Acceptance of the 2020 Merit Staff Pay and Benefits Study and Approval of Proposed Merit Staff Pay Plan Structure RECOMMENDATION: Staff recommends the City Council approve the 2020 proposed Merit Staff Pay Plan Structure which is recommended by the Johanson Group as a result of the 2020 Merit Staff Pay and Benefits Study. BACKGROUND: On February 6, 2018, the City Council approved guidelines for future compensation studies. These guidelines defined the data sources, the survey frequency and the types of employee benefits to be evaluated. DISCUSSION: The Johanson Group's 2020 Merit Staff Pay and Benefits Study Report follows this staff memo. The Final Report provides a summary of the study, including a discussion of the benefit options identified for inclusion in the survey. The study recommendations from the Johanson Group are listed below: • Adoption of the 2020 Proposed Merit Staff Pay Plan Structure • Continuation of current competitive employee benefits for merit staff personnel to meet the City's Total Rewards Compensation and Benefits Philosophy — Competitive base pay to attract applicants within the City's market recruitment area and retain competent employees of leading market recruitment area with total reward (base pay and benefit) offerings BUDGET/STAFF IMPACT: A separate agenda item with Mayor Jordan's recommendation for the 2020 Employee Compensation Appropriation Authority & Merit Staff Pay Plan Structure Adjustment will be presented to the City Council for consideration. Attachments: Johanson Group's City of Fayetteville 2020 Merit Staff Pay and Benefits Study Report Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF FAYETTEVI LLE 2020 MERIT STAFF PAY AND BENEFITS STUDY REPORT February, 2020 PRESENTED To: The Honorable Mayor Lioneld Jordan Honorable Members of the City Council PRESENTED BY: Blair and Bruce Johanson President and Vice President Johanson group MANAGEMENT CONSULTING SERVICES 2928 McKee Circle, Ste 123 Fayetteville, AR 72703 479.521.2697 February 21, 2020 To: The Honorable Lioneld Jordan, Mayor Honorable Members of the City Council From: Blair and Bruce Johanson, President and Vice -President Subject: 2020 Merit Staff Pay and Benefits Study Report Johanson Group is pleased to provide this Merit Staff Pay and Benefits study report. It is based on an analysis of merit staff position classifications, actual pay and pay range comparisons with competing municipalities in the City's primary labor market (Bentonville, Rogers and Springdale) and two benchmark cities (Jonesboro, AR and Lawrence, KS) located outside the Northwest Arkansas region. In addition, with City Council direction, we included pay and pay range comparisons with public and private organizations' data from published pay studies inclusive of the 2019 NOARK Wage and Benefits survey, DOL -BLS survey for the NWA Metro area, Compdata and CompAnalyst. This memo narrative summarizes the 2020 Merit Staff Pay and Benefits Study findings and recommendations. Background Information Following the completion of the pay and benefits study in the Spring of 2017, Mayor Jordan formed the 2017 City Council Ad Hoc Pay Plan Committee to research and provide acceptable direction and parameters for future uniformed personnel and merit staff pay and benefits studies. The Committee met on several occasions and finalized their work in November, 2017 with the following study directives that apply to the 2020 Merit Staff Pay and Benefits Study. • Total Rewards: Compensation & Benefits Philosophy — Competitive base pay to attract applicants within the City's market recruitment area and retain competent employees by leading market recruitment area with total rewards (base pay and benefit) offerings • Study Data Sources include: Market Area Cities (Bentonville, Rogers, Springdale, Jonesboro and Lawrence, KS) and published compensation and benefits studies: 2019 NOARK Wage and Benefits survey, DOL -BLS survey for the NWA Metro area, Compdata and CompAnalyst • Evaluation of Employee Benefit Options — Five major prevalent benefits: Retirement, Medical/Dental, Time off, Shift/On-Call Pay and Tuition Reimbursement • Frequency of surveys — Every other year (Civil Service -odd years and Merit -even years) • Financially sustainable structures for step & merit pay plans • Apples to apples comparison on step and merit range mins and maxes DISCUSSION OF THE MERIT STAFF PAY PLAN STRUCTURE The current merit staff pay grade structure with grades J410 to J443 was established and implemented on March 27, 2017. The 2020 merit staff pay study is based on 96 benchmark positions that were recommended by the members of the City's executive leadership team. The selected benchmark positions represent a cross-section among the City's merit staff pay plan grades. The study included average hourly pay rates and average hourly pay range minimums, midpoints and maximums by each benchmarked job title. In addition, average pay range spreads by job title were studied. Actual Average Hourly Pay by Job Title As part of the market compensation study, Johanson Group asked the market study municipalities to provide average hourly pay rates by job title. Johanson Group obtained the same information from the published pay studies as requested for the merit staff pay study. The Fayetteville merit staff employees' average pay for the 96 benchmark positions is above the market pay average by 0.38%. The study summary actual pay variance appears in Appendix 2 and the detailed market pay study worksheets for each of the 96 individual benchmark job titles are located in Appendix 5. Pay Range Comparisons by Job Title In addition to average hourly pay, the market study municipalities submitted average hourly pay range minimums, midpoints and maximums for the 96 benchmarked positions. The Fayetteville merit staff employees' pay grade range minimums, midpoints and maximums for the 96 benchmark positions are below the market pay range averages by -1.45%, -3.45% and -4.95% respectfully. The study summary of pay range minimum, midpoint and maximum variance percentages appear in Appendix 2 and the detailed market study pay range worksheets for each of the 96 individual benchmark job titles are located in Appendix 5. It is our recommendation that the City increase its current (03-27-2017) merit staff pay plan structure by 6.02%. With this proposed market pay adjustment, the City's merit staff pay plan structure will maintain its market competitiveness until the next review in 2022. This equates to a 2% annual adjustment for the merit staff pay plan structure from March 27, 2017 to March 23, 2020. Average Pay Range Spread by Job Title The market average hourly pay range spread based on the 96 merit staff benchmark positions is 49.8%. The City's current pay range spread of 44.6% is based on a minimum of 83% and a maximum of 120% of the pay range midpoint. The 5.2% pay range spread difference puts the City's merit staff pay structure in a below market position and does not meet the City's compensation philosophy. It is our recommendation for the City to increase its current 120% pay range maximum percentage to 124%. This adjustment will create a competitive pay range spread of 49.4%. DISCUSSION OF THE EXTERNAL PREVALENT MARKET BENEFITS STUDY Retirement Plan The City of Fayetteville has adopted and continues to offer a 401(a) retirement plan for its merit staff employees. The City contributes 12% of an employee's annual base salary; and merit staff employees can contribute 3% to 13% of their respective annual base salaries. This compares to the market benefit study for retirement plans where the average city employer annual base salary percentage contribution is 9.37% and the average employee annual base salary contribution is 4.5%. The City of Fayetteville's merit staff retirement plan annual contribution exceeds the market average by 2.63% as noted in Appendix 2. Medical and Dental Plans The City of Fayetteville offers several medical health insurance plan options, and the most popular plan is the High Deductible Health Plan (HDHP) with Health Savings Account contributions made by the City. The City of Fayetteville's cost share of the HDHP insurance monthly premiums and annual HSA contributions for its employees exceed the market. The City of Fayetteville offers dental that is bundled with the medical plan and the dental insurance premiums are paid by employees. The City's HDHP with a Health Savings Account contribution creates a positive total rewards outcome for employees based on monthly employee cost share of health care insurance premiums, annual employee deductibles and out of pocket expenses as compared to market health care benefit averages as displayed in Appendix 7. The City of Fayetteville's employee wellness plan is competitive by offering annual health assessments, flu shots, Hep B shots, well-being day, free city gym, individual health coaching and wellness incentives. The five municipal cities in the merit staff benefits study offer various wellness components, but their plans are not as comprehensive as the plan offerings provided under the City's current wellness plan program. Time Off Plans Merit staff employees' annual time off plans inclusive of holidays, vacation days, sick days and personal days are competitive with market study averages except for annual sick day accrual. The City offers 11 annual holidays, accrual for 10 to 26 annual vacation days, accrual for 12 annual sick days and 2 personal days. The market average for accrued annual sick days is 13.8 days. Market study averages for time off plans are displayed on page 2 of Appendix 2. Tuition Reimbursement Plans Only one of the five market study municipalities offers a tuition reimbursement plan. The City of Bentonville offers a tuition reimbursement plan with an annual maximum benefit of $1,500. If the City of Fayetteville decides to offer a tuition reimbursement plan in the near future, it is our recommendation to include an annual maximum benefit level as offered in the City of Bentonville's plan. Shift/On-Call Pay The merit staff pay study included questions about shift differential pay and on-call pay. The five market study municipalities do not offer shift differential pay for merit staff positions based on their survey responses. The 2019 NOARK study with a higher weighting of manufacturing companies has average hourly shift differentials ranging from $0.55 to $0.88. The market average for On -Call pay is $15 and compared to $17.01 per day for the City of Fayetteville. RECOMMENDATIONS FROM THE MERIT STAFF PAY AND BENEFITS STUDY • Adoption of the 2020 Proposed Merit Staff Pay Plan Structure Continuation of current competitive employee benefits for merit staff personnel to meet the City's Total Rewards Compensation and Benefits Philosophy — Competitive base pay to attract applicants within the City's market recruitment area and retain competent employees by leading market recruitment area with total rewards (base pay and benefit) offerings List of Appendices: 2020 Merit Staff Pay and Benefits Study Report Cover Page Appendix 1: City Council Direction for Future Pay and Benefits Studies: Merit Positions Appendix 2: Pay and Benefits Study Summary of Findings and Recommendations Appendix 3: Geographical Compensation Differential Percentage and GCD Multiplier Appendix 4: Proposed 2020 Merit Staff Pay Plan — Hourly and Salary Ranges by Pay Grade Appendix 5: Individual Pay Study Worksheets for 96 Benchmark Position Titles Appendix 6: Rolled -up Pay Study Variances Analysis Worksheet for All 96 Position Titles Appendix 7: Consolidated Benefits Study Summary Worksheets Johanson Group would be pleased to answer any questions you have concerning this report and the recommendations for the 2020 Merit Staff Pay and Benefits Study. It has been a pleasure working with the City's Human Resources team, Administration, Chiefs and Department Directors on the 2020 Merit Staff Pay and Benefits Study. Sincerely, Blair Johanson President, Johanson Group Phone: 479-521-2697 www.johansongroup.net 4 APPENDIX 1 2020 Merit Staff Pay and Benefits Study City Council - Future Pay and Benefits Studies • Total Rewards: Comp. & Benefits Philosophy - Competitive base pay to attract applicants within the City's market recruitment area - Retain competent employees by leading market recruitment area with total rewards (base pay and benefit) offerings • Study Market Area: Bentonville, Rogers, Springdale, Jonesboro and Lawrence; NOARK Study, DOL, Compdata & CompAnalyst • Evaluation of Employee Benefit Options - 5 major benefits - Retirement Plan, Medical/Dental, Time Off Plans, Wellness Plans and Education Reimbursement Plans • Frequency of surveys - Every other year (Civil Service -odd years and Merit -even years) • Financially sustainable structures for step & merit pay plans • Apples to apples on step and merit range mins and maxes APPENDIX 2 (Page 1) City of Fayetteville Merit Staff Pay and Benefits Study 2020 Pay and Benefits Study Summary of Findings and Recommendations February 2020 The pay study overall variance averages based on 96 benchmark positions are noted below. Current Merit Positions Pay Structure since 3-27-2017 Pay structure adjustment based on current employee pay average to market pay average variance and anticipated average market employee pay adjustments for 2020 and 2021. Average Market Employee Pay Adjustment for 2020: 3.20% (NOARK Survey) Average Market Employee Pay Adjustment for 2021: 3.20% Adjustment for Positive Market Pay Study Variance: (0.38% Proposed Merit Positions Pay Structure Adjustment for 2020: 6.02% Market Study Projected Average Employee Pay Increases for 2020: 2.9% • Bentonville 3%, Rogers 3%, Springdale, 2.7%, Jonesboro 2.5%, Lawrence 2.5% • Department of Labor 2.9% • NOARK 2019 Survey - Projected 2020 Increase 3.2% • Salary.com CompAnalyst 3.0% Proposed Increase to Citv's Merit Positions Pav Range Spread • City's Current Pay Range Spread: 83% to 120% for a 44.6% spread • Market Average Spread 49.8% • Adjust Pay Range Maximum from 120% to 124% for a 49.4% Spread Market Market Market Market Market City's Pay Actual Average Average Average Avg. Pay Range Pay Avg. Pay Range Pay Range Pay Range Range Spread Min. Mid. Max. Spread Overall 0.38% -1.4S% -3.4S% -4.9S% 49.8% 44.6% Current Merit Positions Pay Structure since 3-27-2017 Pay structure adjustment based on current employee pay average to market pay average variance and anticipated average market employee pay adjustments for 2020 and 2021. Average Market Employee Pay Adjustment for 2020: 3.20% (NOARK Survey) Average Market Employee Pay Adjustment for 2021: 3.20% Adjustment for Positive Market Pay Study Variance: (0.38% Proposed Merit Positions Pay Structure Adjustment for 2020: 6.02% Market Study Projected Average Employee Pay Increases for 2020: 2.9% • Bentonville 3%, Rogers 3%, Springdale, 2.7%, Jonesboro 2.5%, Lawrence 2.5% • Department of Labor 2.9% • NOARK 2019 Survey - Projected 2020 Increase 3.2% • Salary.com CompAnalyst 3.0% Proposed Increase to Citv's Merit Positions Pav Range Spread • City's Current Pay Range Spread: 83% to 120% for a 44.6% spread • Market Average Spread 49.8% • Adjust Pay Range Maximum from 120% to 124% for a 49.4% Spread APPENDIX 2 (Page 2) Benefits Study Results Retirement Plans Market Study Market Study Fayetteville Fayetteville Employer Average Employee Average Employer Employee Match Contribution Match Contribution 9.37% 4.5% 12% 3-13% Employee Medical Premium Expense Comparison Employee Deductible and Out of Pocket Expense Comparison Market Avg. FYV HDHP Variance Employee Only 17% 14% $1,195 Family $92/Mo. $48/Mo. $44/Mo. Employee & Spouse 25% 15% $243/Mo. $109/Mo. $134/Mo. Employee & Child(ren) 24% 15% $193/Mo. $82/Mo. $111/Mo. Employee & Family 23% 15% $292/Mo. $153/Mo. $139/Mo. Employee Deductible and Out of Pocket Expense Comparison Time -off Plans Market OOP — HSA$ OOP -HSA$ Variance Individual $3,345 $2,150 $1,195 Family $6,712 $4,120 $2,592 Time -off Plans Wellness Plans City of Fayetteville's wellness plan is competitive with market study offerings. Tuition Reimbursement Bentonville: $1,500 maximum per year - Other study cities do not offer tuition reimbursement plans Shift/On Call Pay Only NOARK Study information on Shift Pay: Average range from $0.55 to $0.88 per hour On Call Pay: $15/day for market pay study cities and $17.01/day for City of Fayetteville Market Annual Accrued or Offered Days Fayetteville - Days Holidays 10.8 11 Vacation Days 10.6-22.8 10-26 Sick Days 13.8 12 Personal Days 1.2 2/yr. Wellness Plans City of Fayetteville's wellness plan is competitive with market study offerings. Tuition Reimbursement Bentonville: $1,500 maximum per year - Other study cities do not offer tuition reimbursement plans Shift/On Call Pay Only NOARK Study information on Shift Pay: Average range from $0.55 to $0.88 per hour On Call Pay: $15/day for market pay study cities and $17.01/day for City of Fayetteville APPENDIX 3 2019 Geographical Salary Comparison Administrative Assistant - Average Fayetteville Salary = $36,000 CompAnalyst DOL AR & DOL KS Salary.com Pay/Scale CNN ERI Overall Average Geographic Compensation Differential GCD Multiplier Fayetteville $36,000 $35,052 $37,543 $35,226 $35,226 $35,212 $35,710 1.00 1.00 Bentonville $36,000 $35,052 $37,543 $35,226 $35,226 $35,212 $35,710 1.00 1.00 Rogers $36,000 $35,052 $37,318 $35,226 $35,226 $35,212 $35,672 1.00 1.00 Springdale $36,000 $35,052 $37,243 $35,226 $35,226 $35,212 $35,660 1.00 1.00 Jonesboro $37,000 $31,815 $38,309 $33,166 $33,589 $34,169 $34,675 0.96 1.04 Lawrence $39,200 1 $37,640 1 $39,570 1 $37,698 $36,283 $35,931 $37,720 1 1.05 0.95 APPENDIX 4 COMBINED PAY PLAN GRIDS PROPOSED MERIT STAFF PAY PLAN 3-23-20 MAX 124% Annualized amounts are based on hourly rates. GRADE/DESC HOURS HOURLY RATE ANNUALIZED MIN MARKET I MAX MIN MARKET MAX MERIT EMPLOYEES J410 T1 2080 $13.20 $15.90 $19.72 $27,456.00 $33,072.00 $41,017.60 J411 T1 2080 $14.48 $17.45 $21.64 $30,118.40 $36,296.00 $45,011.20 J412 T1 2080 $14.96 $18.03 $22.36 $31,116.80 $37,502.40 $46,508.80 J413 T1 2080 $15.93 $19.19 $23.80 $33,134.40 $39,915.20 $49,504.00 J414 T1 2080 $16.87 $20.33 $25.21 $35,089.60 $42,286.40 $52,436.80 J415 T1 2080 $17.84 $21.49 $26.65 $37,107.20 $44,699.20 $55,432.00 J416 T1 2080 $18.80 $22.65 $28.09 $39,104.00 $47,112.00 $58,427.20 J417 T1 2080 $19.75 $23.80 $29.51 $41,080.00 $49,504.00 $61,380.80 J418 T1 2080 $20.71 $24.95 $30.941 $43,076.80 $51,896.00 $64,355.20 J419 T1 2080 $21.66 $26.10 $32.36 $45,052.80 $54,288.00 $67,308.80 J420 T1 2080 $22.63 $27.26 $33.80 $47,070.40 $56,700.80 $70,304.00 J421 T2 2080 $22.66 $27.30 $33.85 $47,132.80 $56,784.00 $70,408.00 J422 T2 2080 $23.52 $28.34 $35.14 $48,921.60 $58,947.20 $73,091.20 J423 T2 2080 $24.44 $29.44 $36.51 $50,835.20 $61,235.20 $75,940.80 J424 T2 2080 $25.81 $31.10 $38.56 $53,684.80 $64,688.00 $80,204.80 J425 T2 2080 $27.64 $33.30 $41.29 $57,491.20 $69,264.00 $85,883.20 J426 T2 2080 $29.47 $35.51 $44.03 $61,297.60 $73,860.80 $91,582.40 J427 T2 2080 $31.30 $37.71 $46.76 $65,104.00 $78,436.80 $97,260.80 J428 T2 2080 $33.13 $39.92 $49.50 $68,910.40 $83,033.60 $102,960.00 J429 T2 2080 $34.96 $42.12 $52.23 $72,716.80 $87,609.60 $108,638.40 J430 T2 2080 $36.79 $44.33 $54.97 $76,523.20 $92,206.40 $114,337.60 J431 T3 2080 $36.61 $44.11 $54.70 $76,148.80 $91,748.80 $113,776.00 J432 T3 2080 $38.57 $46.47 $57.62 $80,225.60 $96,657.60 $119,849.60 J433 T3 2080 $40.53 $48.83 $60.55 $84,302.40 $101,566.40 $125,944.00 J434 T3 2080 $42.50 $51.20 $63.49 $88,400.00 $106,496.00 $132,059.20 J435 T3 2080 $44.45 $53.56 $66.41 $92,456.00 $111,404.80 $138,132.80 J436 T3 2080 $46.42 $55.93 $69.35 $96,553.60 $116,334.40 $144,248.00 J437 T3 2080 $48.38 $58.29 $72.28 $100,630.40 $121,243.20 $150,342.40 J438 T3 2080 $50.34 $60.65 $75.21 $104,707.20 $126,152.00 $156,436.80 J439 T3 2080 $52.30 $63.01 $78.13 $108,784.00 $131,060.80 $162,510.40 J440 T3 2080 $54.27 $65.39 $81.08 $112,881.60 $136,011.20 $168,646.40 J441 T3 2080 $56.24 $67.76 $84.02 $116,979.20 $140,940.80 $174,761.60 J442 T3 2080 $58.20 1 $70.12 1 $86.951 $121,056.00 $145,849.60 $180,856.00 J443 T3 2080 $60.68 $73.11 $90.66 $126,214.40 $152,068.80 $188,572.80 FIRE STEP PAY PLAN EFFECTIVE 3-25-2019 (2912 hours) F232 Firefighter 2912 $12.97 $18.62 $37,768.64 $54,221.44 F235 Driver 2912 $15.25 $20.89 $44,408.00 $60,831.68 F238 Captain 2912 $19.70 $27.01 $57,366.40 $78,653.12 F241 Battalion Chief 2912 $24.70 $31.91 $71,926.40 $92,921.92 POLICE STEP PAY PLAN EFFECTIVE 3-25-2019 (2080 hours) P330 Officer 2080 $18.88 $27.07 $39,270.40 $56,305.60 P332 Corporal 2080 $22.89 $30.96 $47,611.20 $64,396.80 P335 Sergeant 2080 $26.50 $35.37 $55,120.00 $73,569.60 P337 Lieutenant 2080 $31.82 $41.28 $66,185.60 $85,862.40 APPENDIX 5 Accountant - Payroll Page 1 of 96 Job Description and Qualifications: Upload electronic timekeeping data for payroll processing. Calculate and verify payroll for accuracy and print payroll checks. Verify direct deposit file and other wire transfers. Verify and send documentation to wire recipients. Education F -SA H.S. Di loma//GED A.A.De ree Non -Exempt Related Experience Supervisory Position 5 years or 2 years with AA Degree Non -Supervisory Management Experience Department Accounting (320) Certificates & Licenses Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint I Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $29.00 $19.33 $24.16 $29.00 $29.00 519.33 $24.16 $29.00 50.03% Jonesboro, AR Match $23.57 $17.35 $21.26 $26.03 $24.51 $18.04 $22.11 $27.07 50.06% Rogers, AR Match $25.75 $17.45 $21.82 $26.18 $25.75 $17.45 $21.82 $26.18 50.03% Springdale, AR Match $22.20 $16.77 $20.72 $24.67 $22.20 $16.77 $20.72 $24.67 47.11% Lawrence, KS Above $31.01 $29.19 $32.11 $42.33 $29.46 $27.73 $30.50 $40.21 45.01% DOL -NWA Match $24.23 $17.45 $21.81 $26.17 $24.23 $17.45 $21.81 $26.17 49.97% NOARK 2019 Match $25.77 $20.27 $25.72 $31.21 $25.77 $20.27 $25.72 $31.21 53.97% AVERAGES $25.93 1 $19.69 1 $23.94 1 $29.37 1 $25.85 1 $19.58 1 $23.83 1 $29.22 1 49.23% City of Fayetteville $25.63 $17.73 $21.36 $25.63 44.56% $ Difference -$0.22 -$1.85 -$2.47 -$3.59 % Difference -0.84% -10.42% -11.58% -13.99% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD) Page 1 of 96 APPENDIX 5 Accounting Clerk - Payables Job Description and Qualifications: Perform all aspects of accounts payable. Process purchase order and P -card payments, print checks, balance accounts, maintain AIP files and vendor accounts and manage 1099's. FLSA cates & Licenses rviso (AVERAGES Job Average Annual 1 $16.63 Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum $17.01 Midpoint Maximum $21.26 $25.50 Minimum I Midpoint $17.01 $21.26 Maximum $25.50 CITY Match Match I Salary $20.35 Annual Salary $20.35 Width 49.91% Bentonville, AR Jonesboro, AR Match $19.97 $15.79 $19.34 $23.68 $20.77 $16.42 $20.11 $24.63 50.00% Rogers, AR Match $20.97 $16.41 $20.52 $24.62 $20.97 $16.41 $20.52 $24.62 50.03% Springdale, AR Match $20.65 $15.35 $18.96 $22.57 $20.65 $15.35 $18.96 ` $22.57 47.04% Lawrence, KS Match $20.62 $19.58 $21.54 $28.40 $19.59 $18.60 $20.46 $26.98 45.05% DOL -NWA Match $19.05 $15.99 $19.99 $23.99 $19.05 $15.99 $19.99 $23.99 & 50.03% NOARK 2019 Match $19.51 $16.27 $20.70 $25.21 $19.51 $16.27 $20.70 $25.21 54.95% (AVERAGES I I $20.16 1 $16.63 1 $20.33 I $24.85 1 $20.13 1 $16.58 1 $20.29 1 $24.79 149.50% 1 City of Fayetteville $18.35 $16.83 $20.27 $24.33 44.56% $ Difference -$1.78 $0.25 -$0.02 -$0.46 % Difference -9.68% 1.49% -0.08% -1.87% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 2 of 96 APPENDIX 5 Accounting Clerk - Receivable Page 3 of 96 Job Description and Qualifications: Perform all aspects of accounts receivables. Perform monthly reconciliation of all accounts receivable. Enter payroll changes and issue monthly pension checks. Education IFLSA H.S. Diploma or GED Non-Exem t Related Experience ISupervisory Position 2 years I Non -Supervisory Management Experience IDepartment Accountin 320 Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA � NOARK2019 Job Match Average Annual Salary $18.61 $17.22 $15.07 $15.97 $19.28 $18.90 $17.31 i Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 49.87% 49.97% 49.93% 47.13% 45.00% 50.00% 50.46% Minimum $15.76 $15.07 $15.38 $13.92 $17.80 $14.20 $14.09 Midpoint $19.69 $18.46 $19.22 $17.20 $19.58 $17.75 $17.62 Maximum Minimum $15.76 $15.67 $15.38 $13.92 $16.91 $14.20 $14.09 I Midpoint $19.69 $19.20 $19.22 $17.20 $18.60 $17.75 $17.62 Maximum $23.62 $23.50 $23.06 $20.48 $24.52 $21.30 $21.20 Match Match Match Match Match Match Match $23.62 $22.60 $23.06 $20.48 $25.81 $21.30 $21.20 $18.61 $17.91 $15.07 $15.97 $18.32 $18.90 $17.31 1IMMI! AVERAGES $17.48 $15.17 $18.50 $22.58 $17.44 $15.13 $18.47 $22.53 48.85% City of Fayetteville $ Difference % Difference $19.58 $2.14 10.92% $15.02 -$0.11 -0.75% $18.10 -$0.37 -2.04% $21.72 -$0.81 -3.71% 44.61% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 3 of 96 APPENDIX 5 Accounting Director Page 4 of 96 Job Description and Qualifications: Responsible for providing management, coordination and supervision of accounting, payroll, pension, investing and debt activities of the City. financial report and overseeing the external audit. Responsible for producing the comprehensive annual Education 1FLSA B.S./B.A Degree in Accounting or Business Administration I Exempt Related Experience ISupervisory Position 5 years I Supervisory Position Management Experience Department 3 years JAccounting (320) Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Match Match Average Annual Salary $49.57 $41.00 $46.03 $49.72 $48.61 $58.37 $62.40 $53.86 $50.93 Salary Range I Geo Adjusted Annual Salary $49.57 $42.64 $46.03 $49.72 $46.18 $58.37 $62.40 $53.86 $50.93 Geo Adjusted Salary Range Range Width 70.06% 49.99% 50.00% 48.46% 45.00% 50.00% 50.02% 49.98% 51.03% Minimum Midpoint Maximum $57.89 $52.74 $58.11 $49.72 $67.80 $69.00 $75.58 $61.64 $60.29 Minimum $34.04 $36.57 $38.74 $33.49 $44.42 $46.00 $50.38 $41.10 $39.92 Midpoint $45.97 $44.79 $48.43 $41.60 $48.86 $57.50 $62.98 $51.37 $50.20 Maximum $57.89 $54.85 $58.11 $49.72 $64.41 $69.00 $75.58 $61.64 $60.29 $34.04 $35.16 $38.74 $33.49 $46.76 $46.00 $50.38 $41.10 $39.92 $45.97 $43.07 $48.43 $41.60 $51.43 $57.50 $62.98 $51.37 $50.20 AVERAGES $51.17 $40.62 $50.28 $61.42 $51.08 $40.52 $50.19 $61.28 51.23% City of Fayetteville $ Difference % Difference $51.49 $0.41 0.80% $38.23 -$2.29 -5.98% $46.06 -$4.13 -8.96% $55.27 -$6.01 -10.87% 44.57% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 4 of 96 APPENDIX 5 Accounting Mgr-Payroll+Pension Page 5 of 96 Job Description and Qualifications: Oversee payroll, accounts receivable and travel and training. Responsible for electronic timekeeping system maintenance and update requirements. Education FLSA B.S./B.A Degree in Accounting or Finance lExempt Related Experience I Supervisory Position 4 years ISupervisory Position Management Experience IDepartment 2 years JAccounting 320 Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Match Match Average Annual Salary $36.36 $28.57 $35.33 $33.87 $34.64 $45.52 $35.30 $34.86 $35.84 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 70.02% 50.02% 50.02% 47.07% 31.84% 50.00% 49.97% 49.98% 55.18% Minimum $29.19 $25.22 $30.43 $28.53 $32.11 $36.00 $31.38 $41.10 $28.67 Midpoint Maximum $39.41 $49.63 $31.53 $37.84 $38.04 $45.65 $35.24 $41.96 $37.22 $42.33 $45.00 $54.00 $39.22 $47.06 $51.37 $61.64 $36.16 $44.49 Minimum $29.19 $26.23 $30.43 $28.53 $30.50 $36.00 $31.38 $41.10 $28.67 Midpoint $39.41 $32.79 $38.04 $35.24 $35.36 $45.00 $39.22 $51.37 $36.16 Maximum $36.36 $29.71 $35.33 $33.87 $32.91 $45.52 $35.30 $34.86 $35.84 $49.63 $39.35 $45.65 $41.96 $40.21 $54.00 $47.06 $61.64 $44.49 AVERAGES $35.59 loop $31.40 $39.24 $47.18 $35.52 $31.34 $39.18 $47.11 50.34% City of Fayetteville $ Difference % Difference $33.80 -$1.72 -5.10% $31.25 -$0.09 -0.28% $37.65 -$1.53 -4.05% $45.18 -$1.93 -4.27% 44.58% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 5 of 96 APPENDIX 5 Animal Services Officer Page 6 of 96 Job Description and Qualifications: Enforce state and local laws pertaining to animals. Issue citations to violators and effectively manage difficult situations. Investigate animal cruelty and bite cases. Prepare investigative reports. Education 1FLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 6-12 months of animal handling experience Non -Supervisory Management Experience IDepartment Animal Services 330 Certificates $ Licenses Animal Cruelty Investigations Euthanasia, Chemical Capture and Bite Stick ICITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA � NOARK 2019 Job Matc Match Match Match Match Match Match Match Average Annual Salary $17.95 $15.01 $15.69 $14.06 $18.30 $17.85 $15.15 Salary Range Geo Adjusted Annual Salary $17.95 $15.61 $15.69 $14.06 $17.39 $17.85 $15.15 Geo Adjusted Salary Range Range Width 49.87% 50.07% 50.00% 47.13% 45.00% 50.00% 59.72% Minimum $15.76 $14.35 $14.34 $13.92 $17.80 $15.12 $14.97 Midpoint Maximum $23.62 $21.53 $21.51 $20.48 $25.81 $22.68 $23.91 Minimum $15.76 $14.92 $14.34 $13.92 $16.91 $15.12 $14.97 Midpoint Maximum $23.62 $22.39 $21.51 $20.48 $24.52 $22.68 $23.91 $19.69 $17.58 $17.92 $17.20 $19.58 $18.90 $18.73 $19.69 $18.28 $17.92 $17.20 $18.60 $18.90 $18.73 AVERAGES 1 $16.29 $15.18 $18.51 $22.79 $16.24 $15.13 $18.47 $22.73 50.19% City of Fayetteville $ Difference % Difference $15.67 -$0.57 -3.66% $15.02 -$0.11 -0.76% $18.10 -$0.37 -2.07% $21.72 -$1.01 -4.65% 44.61% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 6 of 96 APPENDIX 5 Assistant Fire Chief Page 7 of 96 Job Description and Qualifications: Oversee administrative or operational services and emergency activities of the Fire Department. Assist the Fire Chief in the development of standards and technical progression for officers and firefighters. Education IFLSA H.S. Diploma or GED lExempt Related Experience ISupervisory Position 10 years Supervisory Position Management Experience Department Battalion Chief 2 years Fire Department 700 Certificates & Licenses National Incident Management System, Firefighter and EMT Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint J Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width $40.88 $60.68 Bentonville, AR Match $47.36 $50.78 $47.36 $40.88 $50.78 $60.68 48.43% Jonesboro, AR Match $44.23 $39.42 $41.83 $44.23 $46.00 $41.00 $43.50 $46.00 12.20% Rogers, AR Match $46.68 $38.74 $48.43 $58.11 $46.68 $38.74 $48.43 $58.11 50.00% Springdale, AR Match $48.07 $32.05 $40.06 $48.07 $48.07 $32.05 $40.06 $48.07 49.98% Lawrence, KS Match $51.45 $46.76 $51.43 $67.80 $48.88 $44.42 $48.86 $64.41 45.00% CompAnalyst Match $48.70 $37.11 $46.38 $55.66 $48.70 $37.11 $46.38 $55.66 49.99% CompData Match $48.49 $38.79 $48.98 $58.78 $48.49 $38.79 $48.98 $58.78 51.53% DOL -NWA Match $48.57 $37.01 $46.26 $55.51 $48.57 $37.01 $46.26 $55.51 49.99% NOARK 2019 Match AVERAGES $47.94 $38.85 $46.77 $56.11 $47.84 $38.75 $46.66 $55.90 44.26% City of Fayetteville $48.91 $38.23 $46.06 $55.27 44.57% $ Difference $1.07 -$0.52 -$0.60 -$0.63 % Difference 2.18% -1.36% -1.29% -1.14% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 7 of 96 APPENDIX 5 Assistant IT Director Page 8 of 96 Job Description and Qualifications: Responsible for planning, directing and managing the activities of the IT staff. Ensures consistency of goals, policies, technical and administrative procedures and day-to-day operational required to deliver technology services. Administer City servers, Education _ FLSA B.S. / B.A. Degree I.T. lExempt Related Experience ISupervisory Position 7 years Supervisory Position Management Experience Department 3 years I Information Technologies 370 Certificates & Licenses CISCO desirable Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Midpoint Maximum Minimum Midpoint Maximum _CITY Match Salary -Emiuimu_m__L Annual Salary Width $31.53 Bentonville, AR Match $45.22 $42.56 $53.58 $45.22 $31.53 $42.56 $53.58 69.93% Jonesboro, AR Match $36.78 $28.54 $34.96 $42.81 $38.25 $29.68 $36.36 $44.52 50.00% Rogers, AR Match $42.01 $34.59 $43.23 $51.88 $42.01 $34.59 $43.23 $51.88 49.99% Springdale, AR Match $43.30 $34.85 $43.30 $51.75 $43.30 $34.85 $43.30 $51.75 48.49% Lawrence, KS Match $41.07 $36.62 $40.28 $53.10 $39.02 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $46.26 $34.24 $42.80 $51.38 $46.26 $34.24 $42.80 $51.38 50.06% CompData Match $46.01 $35.06 $43.82 $52.58 $46.01 $35.06 $43.82 $52.58 49.97% DOL -NWA Match $46.17 $33.20 $41.50 $49.80 $46.17 $33.20 $41.50 $49.80 50.00% NOARK 2019 Match $39.16 $31.71 $40.41 $49.53 $39.16 $31.71 $40.41 $49.53 56.20% AVERAGES $42.89 $33.37 $41.43 $50.71 $42.82 $33.29 $41.36 $50.61 52.00% City of Fayetteville $45.90 $34.70 $41.81 $50.17 44.58% $ Difference $3.08 $1.41 $0.45 -$0.44 % Difference 6.71% 4.05% 1.07% -0.87% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 8 of 96 APPENDIX 5 Backflow Prevention Tech Page 9 of 96 Job Description and Qualifications: Review plans, permit applications, drawings, and specifications for backflow code and ordinance violations on commercial, industrial, nonprofit, residential, and fire protection to ensure proper backflow protection. Education I FLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 2 Years Non -Supervisory Management Experience IDepartment Water & Sewer (160) Certificates & Licenses Arkansas Dept. of Health Backflow Testing and Repair Licenses within one year. Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $20.77 $15.76 $19.69 $23.62 $20.77 $15.76 $19.69 $23.62 49.87% Jonesboro, AR Match $18.42 $17.57 $21.92 $26.36 $19.16 $18.27 $22.80 $27.41 50.03% Rogers, AR Match $19.31 $15.19 $18.99 $23.74 $19.31 $15.19 $18.99 $23.74 56.29% Springdale, AR Match $21.40 $16.96 $21.20 $25.44 $21.40 $16.96 $21.20 $25.44 50.00% Lawrence, KS Match $23.45 $19.58 $21.54 $28.40 $22.28 $18.60 $20.46 $26.98 45.05% CompAnalyst Match $20.70 $15.77 $19.71 $23.65 $20.70 $15.77 $19.71 $23.65 49.97% CompData Match $20.70 $15.77 $19.71 $23.65 $20.70 $15.77 $19.71 $23.65 49.97% DOL -NWA Match $20.09 $15.43 $19.29 $23.15 $20.09 $15.43 $19.29 $23.15 50.03% NOARK2019 Match $18.30 $14.92 $18.30 $21.79 $18.30 $14.92 $18.30 $21.79 46.05% AVERAGES 1 $20.35 $16.33 $20.04 $24.42 $20.30 $16.30 $20.02 $24.38 49.61 City of Fayetteville $21.72 $15.02 $18.10 $21.72 44.61% $ Difference $1.42 -$1.28 -$1.92 -$2.66 % Difference 6.53% -8.50% -10.59% -12.25% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 9 of 96 APPENDIX 5 Benefits + Leave Administrator Page 10 of 96 Job Description and Qualifications: Day-to-day administration of health, dental, life and vision insurance. Responsible for administering short and long-term disability programs, 457 and 401a retirement savings plans, medical and dependent care, flexible spending accounts, HSA, AD&D and supplemental insurance plans. Provides new hire orientation. Education I FLSA H.S. Diploma B.S./B.A. in HR or related field preferred I Non -Exempt Related Experience ISupervisory Position 5 years and 2 years of Benefits Adm. Experience I Non -Supervisory Management Experience IDepartment Human Resources (390) Certificates & Licenses PHR or SHRM - CP desirable Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $23.83 $19.84 $24.79 $29.75 $23.83 $19.84 $24.79 $29.75 49.95% Jonesboro, AR Match $24.29 $17.35 $21.26 $26.03 $25.26 $18.04 $22.11 $27.07 50.06% Rogers, AR Match $21.70 $19.53 $24.41 $29.29 $21.70 $19.53 $24.41 $29.29 49.97% Springdale, AR Match $20.31 $17.49 $21.60 $25.72 $20.31 $17.49 $21.60 $25.72 47.06% Lawrence, KS Match $23.89 $21.54 $23.70 $31.24 $22.70 $20.46 $22.52 $29.68 45.06% CompAnalyst Match $25.11 $19.68 $24.61 $29.53 $25.11 $19.68 $24.61 $29.53 50.05% CompData Match $26.12 $20.81 $26.01 $31.21 $26.12 $20.81 $26.01 $31.21 49.98% DOL -NWA Match $25.34 $19.31 $24.14 $28.97 $25.34 $19.31 $24.14 $28.97 50.03% NOARK2019 Match $23.68 $18.60 $23.11 $28.22 $23.68 $18.60 $23.11 $28.22 51.72% AVERAGES 1 $23.81 $19.35 $23.74 $28.88 $23.78 $19.31 $23.70 $28.83 49.31% City of Fayetteville $25.00 $19.53 $23.53 $28.24 44.60% $ Difference $1.22 $0.22 -$0.17 -$0.59 % Difference 4.87% 1.14% -0.72% -2.08% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 10 of 96 APPENDIX 5 Billing+Collections Manager Page 11 of 96 Job Description and Qualifications: Responsible for periodic utility billing for water, sewer, recycling and trash and storm water utilities. Responsible for daily updates of all the City's web based payments, including parking, water, business licenses and accounts receivable. Coordinate Education IFLSA Associate's degree Prefer B.S. / B.A. Accounting and Finance I Exempt Related Experience I Supervisory Position 5 years I Supervisory Position Management Experience IDepartment 3 years W/S Services - Office (420) Certificates & Licenses Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $43.37 $29.19 $39.41 $49.63 $43.37 $29.19 $39.41 $49.63 70.02% Jonesboro, AR Match $28.57 $25.22 $31.53 $37.84 $29.71 $26.23 $32.79 $39.35 50.02% Rogers, AR Match $40.12 $32.51 $40.64 $48.76 $40.12 $32.51 $40.64 $48.76 49.98% Springdale, AR Match $40.96 $32.12 $39.90 $47.69 $40.96 $32.12 $39.90 $47.69 48.47% Lawrence, KS Match $41.57 $36.62 $40.28 $53.10 $39.49 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $47.80 $37.80 $47.25 $56.70 $47.80 $37.80 $47.25 $56.70 50.00% CompData Match $41.65 $32.72 $40.90 $49.08 $41.65 $32.72 $40.90 $49.08 50.00% DOL -NWA Match $41.18 $32.30 $40.37 $48.44 $41.18 $32.30 $40.37 $48.44 49.97% NOARK 2019 Match $36.68 $28.67 $36.68 $44.49 $36.68 $28.67 $36.68 $44.49 55.18% AVERAGES $40.21 1 $31.91 $39.66 $48.41 $40.11 $31.81 $39.58 $48.29 51.78% City of Fayetteville $43.68 $32.98 $39.73 $47.68 44.57% $ Difference $3.57 $1.17 $0.15 -$0.61 % Difference 8.18% 3.53% 0.38% -1.27% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 11 of 96 APPENDIX 5 Budget Director Page 12 of 96 Job Description and Qualifications: Provide day to day management and coordination of the Budget and Research Division. Assure development of and timely completion of the annual budget, coordinating the effort with both internal and external personne Oversee the preparation of an Annual Budget and Work Plan for the City. Education I FLSA Bachelor's Degree in Accounting or related field. lExempt Related Experience Supervisory Position 6 years IYes Management Experience Department 5 years Budget (325) Certificates & Licenses Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Maximum Minimum -Midpoint Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $49.57 $34.04 $45.97 $57.89 $49.57 $34.04 $45.97 $57.89 70.06% Jonesboro, AR Match $41.00 $35.16 $43.07 $52.74 $42.64 $36.57 $44.79 $54.85 49.99% Rogers, AR Match $44.90 $36.66 $45.83 $55.00 $44.90 $36.66 $45.83 $55.00 50.03% Springdale, AR Match $45.34 $33.49 $41.60 $49.72 $45.34 $33.49 $41.60 $49.72 48.46% Lawrence, KS Match $42.97 $41.01 $45.12 $59.47 $40.82 $38.96 $42.86 $56.50 45.02% CompAnalyst Match $55.45 $43.70 $54.63 $65.57 $55.45 $43.70 $54.63 $65.57 50.05% CompData Match $46.35 $36.14 $45.14 $54.20 $46.35 $36.14 $45.14 $54.20 49.97% DOL -NWA Match $53.86 $41.10 $51.37 $61.64 $53.86 $41.10 $51.37 $61.64 49.98% NOARK 2019 Match $50.93 $39.92 $50.20 $60.29 $50.93 $39.92 $50.20 $60.29 51.03% AVERAGES 1 $47.82 1 $37.91 1 $46.99 1 $57.39 1 $47.76 1 $37.84 1 $46.93 1 $57.30 1 51.41% City of Fayetteville $51.49 $36.38 $43.83 $52.60 44.58% $ Difference $3.73 -$1.46 -$3.10 -$4.70 % Difference 7.24% -4.02% -7.08% -8.93% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD) Page 12 of 96 APPENDIX 5 Building Safety Director Page 13 of 96 Job Description and Qualifications: Responsible for the health, safety and welfare of the citizens as it relates to buildings in the city. Develop ordinances and policies and make presentations to the public and City Council. Plan, direct, coordinate and review the work plan for the Building Safety Division; meet with staff and other city personnel to identify and resolve problems; assign work activities, projects and programs; monitor work flow; review and evaluate work products, methods and procedures. Education IFLSA Bachelor's degree B.A. or B.S. in architecture, engineering or a closely related field lExempt Related Experience ISupervisory Position 4 years IYes Management Experience Department 2 years IlBuilding Safety (220 Certificates & Licenses IPlumbing and Mechanical Inspector licenses and Residential Inspector Certified Buildin Official CBO Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum _CITY Match Salary Annual Salary Width Bentonville, AR Match $40.83 $27.03 $36.49 $45.95 $40.83 $27.03 $36.49 $45.95 70.00% Jonesboro, AR Match $28.54 $23.57 $28.87 $35.35 $29.68 $24.51 $30.02 $36.76 49.98% Rogers, AR Match $34.17 $26.28 $32.85 $39.42 $34.17 $26.28 $32.85 $39.42 50.00% Springdale, AR Match $33.28 $25.68 $31.72 $37.76 $33.28 $25.68 $31.72, A $37.76 47.04% Lawrence, KS Above $42.63 $36.62 $40.28 $53.10 $40.50 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $35.41 $28.61 $35.77 $42.92 $35.41 $28.61 $35.77 $42.92 50.02% CompData Match $35.78 $28.34 $35.43 $42.52 $35.78 $28.34 $35.43 $42.52 50.04% DOL -NWA Match $34.96 $27.69 $34.61 , $41.53 $34.96 $27.69 $34.61 A $41.53 49.98% NOARK2019 Match $36.43 $29.22 $36.93 $45.09 $36.43 $29.22 $36.93 $45.09 54.31% AVERAGES $35.78 $28.12 $34.77 $42.63 $35.67 $28.02 $34.68 $42.49 51.66% City of Fayetteville $34.58 $27.80 $33.49 $40.19 44.57% $ Difference -$1.09 -$0.22 -$1.19 -$2.30 % Difference -3.16% -0.78% -3.54% -5.72% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 13 of 96 APPENDIX 5 Business Systems Analyst Page 14 of 96 Job Description and Qualifications: Configure, customize, implement and provide application support for city departments. Serve as a liaison between I.T. staff and users. Consults with users concerning their information needs and system requirements to maximize data entry and reporting effi Education IFLSA B.S. / B.A. Degree I.T. Degree Preferred lExempt Related Experience ISupervisory Position 3 years Non -Supervisory Management Experience Department Information Technologies 370 Certificates & Licenses CITY Job Match Average Annual Salary Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width Minimum Midpoint Maximum Minimum Midpoint Maximum Bentonville, AR Match $31.05 $37.47 $31.05 $25.00 $31.24 $37.47 49.88% $25.00 $31.24 Jonesboro, AR Match $27.69 $23.57 $28.87 $35.35 $28.80 $24.51 $30.02 $36.76 49.98% Rogers, AR Match $30.90 $26.28 $32.85 $39.42 $30.90 $26.28 $32.85 $39.42 50.00% Springdale, AR Match $28.87 $24.26 $29.96 $35.67 $28.87 $24.26 $29.96 $35.67 47.03% Lawrence, KS Match $35.27 $29.19 $32.11 $42.33 $33.51 $27.73 $30.50 $40.21 45.01% CompAnalyst Match $31.37 $25.34 $31.68 $38.02 $31.37 $25.34 $31.68 $38.02 50.04% CompData Match $35.91 $28.11 $35.14 $42.17 $35.91 $28.11 $35.14 $42.17 50.02% DOL -NWA Match $30.82 $24.84 $31.05 $37.26 $30.82 $24.84 $31.05 $37.26 50.00% NOARK 2019 Match $30.42 $24.40 $30.71 $37.12 $30.42 $24.40 $30.71 $37.12 52.13% JAVERAGES $31.37 1 $25.67 $31.51 $38.31 $31.29 $25.61 $31.46 $38.23 49.30% City of Fayetteville $30.77 $26.07 $31.41 $37.69 44.57% $ Difference -$0.52 $0.46 -$0.05 -$0.54 % Difference -1.70% 1.77% -0.16% -1.44% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 14 of 96 APPENDIX 5 Chief Financial Officer Page 15 of 96 Job Description and Qualifications: Ensure compliance with accounting and finance administrative principles, practice and policies, laws, regulations and reporting requirements pertaining to municipal finance. Create and develop long-range financial planning, provide financial forecasts and Education I FLSA Bachelor's Degree in Accounting or related field. Master's or MBA preferred JExempt Related Experience I Supervisory Position 9 years ISupervisory Position Management Experience IDepartment 8 years I Mayor/Executive 500) Certificates & Licenses Preferred: CPA, CPFO, CGFM, CFA, CIA or CPM Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum F Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $62.78 $42.27 $57.06 $71.85 $62.78 $42.27 $57.06 $71.85 69.98% Jonesboro, AR Match $49.37 $43.45 $53.22 $65.17 $51.34 $45.19 $55.35 $67.78 49.99% Rogers, AR Match $57.54 $47.05 $58.51 $70.57 $57.54 $47.05 $58.51 $70.57 49.99% Springdale, AR Match $55.99 $39.32 $48.85 $58.38 $55.99 $39.32 $48.85 $58.38 48.47% Lawrence, KS Match $66.20 $64.79 $71.29 $90.70 $62.89 $61.55 $67.73 $86.17 40.00% CompAnalyst Match $70.04 $55.20 $69.00 $82.80 $70.04 $55.20 $69.00 $82.80 50.00% CompData Match $73.13 $60.46 $75.58 $90.70 $73.13 $60.46 $75.58 $90.70 50.02% DOL -NWA Match $67.33 $51.37 $64.21 $77.05 $67.33 $51.37 $64.21 $77.05 49.99% NOARK 2019 Match $61.12 $47.91 $60.24 $72.35 $61.12 $47.91 $60.24 $72.35 51.01% AVERAGES $62.61 1 $50.20 $62.00 $75.51 $62.46 $50.04 $61.84 $75.29 50.48% City of Fayetteville $65.73 $45.63 $54.98 $65.97 44.58% $ Difference $3.27 -$4.41 -$6.86 -$9.32 % Difference 4.97% -9.65% -12.47% -14.13% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 15 of 96 APPENDIX 5 Chief Of Staff Page 16 of 96 Job Description and Qualifications: Functions as the Chief Operating Officer for the City. Performs a variety of executive level duties to coordinate the administrative and operational activities of the Mayor. Responsible for providin executive oversight ensuring the policy directives fro Education IFLSA B.S. / B.S. in Public or Business Administration JExempt Related Experience ISupervisory Position 5 years CEO or COO Supervisory Position Management Experience Department 5 years I Mayor/Executive (500) Certificates & Licenses Mayor/Council form of government experience Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR $66.83 $61.62 $77.60 $66.83 $45.65 $61.62 $77.60 69.99% Match $45.65 Jonesboro, AR Match $57.68 $47.09 $57.68 $70.37 $59.99 $48.97 $59.99 $73.18 49.44% Rogers, AR Match $63.00 $53.05 $66.32 $79.58 $63.00 $53.05 $66.32 $79.58 50.01% Springdale, AR Match $55.99 $39.32 $48.85 $58.38 $55.99 $39.32 $48.85 $58.38 48.47% Lawrence, KS Match $69.53 $71.27 $78.38 $99.77 $66.05 $67.71 $74.46 $94.78 39.98% CompAnalyst Match $74.80 $60.44 $75.55 $90.68 $74.80 $60.44 $75.55 $90.68 50.03% CompData Match $75.39 $63.49 $79.36 $95.23 $75.39 $63.49 $79.36 $95.23 49.99% DOL -NWA Match $69.24 $53.21 $66.51 $79.81 $69.24 $53.21 $66.51 $79.81 49.99% NOARK 2019 Match $66.01 $51.74 $65.06 $78.14 $66.01 $51.74 $65.06 $78.14 51.02% AVERAGES $66.50 1 $53.92 $66.59 $81.06 $66.37 $53.73 $66.41 $80.82 50.42% City of Fayetteville $63.20 $49.33 $59.43 $71.32 44.58% $ Difference -$3.17 -$4.40 -$6.98 -$9.50 % Difference -5.01% -8.92% -11.75% -13.32% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 16 of 96 APPENDIX 5 City Attorney Page 17 of 96 Job Description and Qualifications: Advise the City Council, Mayor and Senior City Staff about the legality and constitutionality of proposed actions, ordinances and resolutions. Defend the City in litigation and prepare ordinances and resolutions. Education IFLSA Juris Doctorate JExempt Related Experience ISupervisory Position Supervisory Position Management Experience IDepartment City Attorney (530) Certificates & Licenses Arkansas Law License Admission to AR Bar and practice in Federal Courts Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $69.88 $45.65 $61.62 $77.60 $69.88 $45.65 $61.62 $77.60 69.99% Jonesboro, AR Match $50.54 $52.56 Rogers, AR Part -Time Springdale, AR Match $57.27 $57.27 Lawrence, KS Match $69.53 $71.27 $78.39 $99.77 $66.05 $67.71 $74.47 $94.78 39.98% CompAnalyst Match $62.68 $49.75 $62.19 $74.63 $62.68 $49.75 $62.19 $74.63 50.01% CompData Match $69.37 $59.89 $74.86 $89.83 $69.37 $59.89 $74.86 $89.83 49.99% DOL -NWA Match $65.07 $49.58 $61.97 $74.36 $65.07 $49.58 $61.97 $74.36 49.98% NOARK 2019 Match AVERAGES $63.48 1 $55.23 $67.81 $83.24 $63.27 $54.52 $67.02 $82.24 50.85% City of Fayetteville $60.04 $49.33 $59.43 $71.32 44.58% $ Difference -$3.23 -$5.19 -$7.59 -$10.92 % Difference -5.38% -10.51% -12.77% -15.31% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 17 of 96 APPENDIX 5 City Clerk -Treasurer Page 18 of 96 Job Description and Qualifications: Act as the official records custodian for the City by ensuring the safekeeping and management of the City's records, contracts, releases, resolutions and ordinances. Responsible for the coordination of elections with various governmental agencies. Serve Education 1FLSA A.A, Degree preferred I Exempt Related Experience ISupervisory Position 4 years of office administration I Supervisory Position Management Experience IlDepartment ICity Clerk 550 Certificates & Licenses CITY MO Job Match Part -Time Match Match Match Match Match Match Match Match Average Annual Salary $38.67 $34.42 $43.79 $36.62 $47.80 $46.35 $43.37 $36.68 Salary Range Geo Adjusted Annual Salary $40.22 $34.42 $43.79 $34.79 $47.80 $46.35 $43.37 $36.68 Geo Adjusted Salary Range Range Width 49.98% 45.01% 50.00% 49.97% 50.00% 55.18% Minimum $32.51 $36.62 $37.80 $36.14 $36.52 $28.67 MidpointJ i� $40.64 WME1111110111POEMN $40.28 $47.25 $45.14 $45.65 $36.68 Maximum $48.76 _ $53.10 $56.70 $54.20 $54.78 $44.49 Minimum i $32.51 $34.79 $37.80 $36.14 $36.52 $28.67 Midpoint $40.64 $38.27 $47.25 $45.14 $45.65 $36.68 Maximum Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 $48.76 $50.45 $56.70 $54.20 $54.78 $44.49 AVERAGES $40.96 $34.71 $42.61 $52.01 $40.93 $34.41 $42.27 $51.56 49.87% City of Fayetteville $ Difference % Difference $43.28 $2.35 5.44% $36.38 $1.98 5.43% $43.83 $1.56 3.56% $52.60 $1.04 1.97% 44.58% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 18 of 96 APPENDIX 5 City Engineer Page 19 of 96 Job Description and Qualifications: Oversees engineering services consisting of surveying, drafting, design, bidding and construction management of public infrastructure projects. Education IFLSA B.A./B.S. Degree in Engineering Prefer Master's in Engineering Exem t Related Experience Supervisory Position 4 years Supervisory Position Management Experience Department 2 years Engineering 110 Certificates & Licenses Professional Engineering License ICITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Match Match Average Annual Salary $51.11 $57.51 $53.48 $53.78 $52.21 $48.60 $51.00 $56.38 $49.75 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 69.90% 50.02% 50.00% 48.48% 45.01% 50.03% 49.99% 50.01% 63.42% Minimum Midpoint $53.61 $55.25 $51.02 $45.00 , $55.55 $48.21 $48.61 $54.74 $47.71 Maximum $67.50 $67.65 $61.23 $53.78 $73.22 $57.85 $58.33 $65.69 $59.24 Minimum $39.73 $46.90 $40.82 $36.22 $47.97 $38.56 $38.89 $43.79 $36.25 Midpoint $53.61 $57.46 $51.02 $45.00 $52.77 $48.21 $48.61 $54.74 $47.71 Maximum $67.50 $70.36 $61.23 $53.78 $69.56 $57.85 $58.33 $65.69 $59.24 $39.73 $45.10 $40.82 $36.22 $50.49 $38.56 $38.89 $43.79 $36.25 $51.11 $59.81 $53.48 $53.78 $49.60 $48.60 $51.00 $56.38 $49.75 AVERAGES $52.65 1 $41.09 $62.72 $52.61 $41.01 $51.01 $62.62 52.67% $51.08 City of Fayetteville $ Difference % Difference $55.27 $2.66 4.81% $38.23 -$2.78 -7.28% $46.06 -$4.95 -10.76% $55.27 -$7.35 -13.29% 44.57% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 19 of 96 APPENDIX 5 City Prosecutor Page 20 of 96 Job Description and Qualifications: Review trial docket and assign cases. Negotiate plea offers with defense bar. Oversee docket in regard to flow and trial settings. Prepare and manage cases to be tried. Try cases set in District Court and County Circuit Court. Education IFLSA Juris Doctorate lExempt Related Experience Supervisory Position 5 years IYes Management Experience I Department 5 years I Prosecuting Attorney 560 Certificates & Licenses Arkansas Law License Admission to AR Bar and practice in City/County Courts Job Average Annual Salary Range I Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $51.93 $57.89 $51.93 $34.04 $46.00 $57.89 70.06% $34.04 $46.00 Jonesboro, AR Match $41.25 $33.51 $41.05 $50.26 $42.90 $34.85 $42.69 $52.27 49.99% Rogers, AR Match $50.02 $44.97 $56.21 $67.46 $50.02 $44.97 $56.21 $67.46 50.01% Springdale, AR Match $43.63 $33.49 $41.60 $49.72 $43.63 $33.49 $41.60 $49.72 48.46% Lawrence, KS Above $53.40 $46.76 $51.43 $67.80 $50.73 $44.42 $48.86 $64.41 45.00% CompAnalyst Match $47.84 $34.94 $43.68 $52.42 $47.84 $34.94 $43.68 $52.42 50.03% CompData Match $52.67 $38.30 $47.88 $57.46 $52.67 $38.30 $47.88 $57.46 50.03% DOL -NWA Match $48.36 $35.17 $43.96 $52.75 $48.36 $35.17 $43.96 $52.75 49.99% NOARK 2019 Match AVERAGES $48.64 $37.65 $46.48 $56.97 $48.51 $37.52 $46.36 $56.80 51.37% City of Fayetteville $52.51 $36.38 $43.83 $52.60 44.58% $ Difference $4.00 -$1.14 -$2.53 -$4.20 % Difference 7.62% -3.14% -5.77% -7.98% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 20 of 96 APPENDIX 5 Code Compliance Officer Page 21 of 96 Job Description and Qualifications: Performs a variety of duties involved in the enforcement of municipal codes, ordinances and regulations for safety, health and unsightly property conditions. Handle follow-up communications and correspondence. Discuss violations and resolutions with citi Education IFLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position Non -Supervisory Management Experience Department lCommunity Resources 310 Certificates & Licenses Valid Driver's License Job Average Annual Salary RangeGeo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match 519.22 $17.01 $21.26 $25.50 $19.22 $17.01 $21.26 $25.50 49.91% Jonesboro, AR Match $15.34 $14.35 $17.58 $21.53 $15.95 $14.92 $18.28 $22.39 50.07% Rogers, AR Match $18.85 $14.34 $17.92 $21.51 $18.85 $14.34 $17.92 $21.51 50.00% Springdale, AR Match $16.70 $14.64 $18.08 $21.52 $16.70 $14.64 $18.08 $21.52 46.99% Lawrence, KS Match $20.94 $19.58 $21.54 $28.40 $19.89 $18.60 $20.46 $26.98 45.05% DOL -NWA Match $19.41 $15.85 $19.81 $23.78 $19.41 $15.85 $19.81 $23.78 50.03% NOARK 2019 Match $20.45 $16.24 $20.30 $24.36 $20.45 $16.24 $20.30 $24.36 50.00% AVERAGES $18.70 $16.00 $19.50 $23.80 $18.64 $15.94 $19.44 $23.72 48.78% City of Fayetteville $19.07 $16.83 $20.27 $24.33 44.56% $ Difference $0.43 $0.89 $0.83 $0.61 % Difference 2.26% 5.27% 4.07% 2.51% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 21 of 96 APPENDIX 5 Commercial Permit Coordinator Page 22 of 96 Job Description and Qualifications: Primary responsibility for management and efficiency of the commercial and multi -review building permit program. Communicate with contractors and other customers the permit requirements fo multi -review projects, verify that applications and attachments are complete and enter information into database. Education IFLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 2 years INo Management Experience I Department Building Safety (220) Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $17.00 $17.18 $18.85 $16.17 $21.02 $17.73 $18.40 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 50.27% 50.07% 50.00% 47.09% 45.05% 50.10% 50.99% Minimum Midpoint $14.56 $18.22 $14.35 $17.58 $14.34 $17.92 $13.21 $16.32 $19.58 $21.54 $15.75 $19.70 $15.20 $19.00 Maximum $21.88 $21.53 $21.51 $19.43 $28.40 $23.64 $22.95 Minimum $14.56 $14.92 $14.34 $13.21 $18.60 $15.75 $15.20 Midpoint $18.22 $18.28 $17.92 $16.32 $20.46 $19.70 $19.00 Maximum $21.88 $22.39 $21.51 $19.43 $26.98 $23.64 $22.95 $17.00 $17.87 $18.85 $16.17 $19.97 $17.73 $18.40 AVERAGES $18.05 $15.28 $18.61 $22.76 $18.00 $15.23 $18.56 $22.68 48.98% City of Fayetteville $ Difference % Difference $17.00 -$1.00 -5.87% $15.02 -$0.21 -1.37% $18.10 -$0.46 -2.53% $21.72 -$0.96 -4.43% 44.61% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 22 of 96 APPENDIX 5 Communicatns+Marketing Director Page 23 of 96 Job Description and Qualifications: Guide and develop the communications, marketing and volunteer services department. Oversee the Media Services division, content management for the City's internet and intranet websites an community outreach and information efforts. Provide administration Education FLSA Bachelor's Degree in related field. Master's preferred JExempt Related Experience Supervisory Position 5 years ISupervisory Position Management Experience Department 3 years Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Match Match Average Annual Salary $45.56 $40.61 $44.87 $41.60 $45.32 $48.18 $49.28 $48.68 $47.95 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 70.00% 49.99% 50.03% 48.46% 45.02% 49.97% 49.99% 50.01% 52.47% Minimum $36.77 $35.16 $36.66 $33.49 $41.01 $37.10 $40.89 $40.99 $40.16 Midpoint $49.65 $43.07 $45.83 $41.60 $45.12 $46.37 $51.11 $51.24 $50.21 Maximum $62.51 $52.74 $55.00 $49.72 $59.47 $55.64 $61.33 $61.49 $61.23 Minimum $36.77 $36.57 $36.66 $33.49 $38.96 $37.10 $40.89 $40.99 $40.16 Midpoint Maximum $49.65 $62.51 $44.79 $54.85 $45.83 $55.00 $41.60 $49.72 $42.86 $56.50 $46.37 $55.64 $51.11 $61.33 $51.24 $61.49 $50.21 $61.23 $45.56 $42.23 $44.87 $41.60 $43.05 $48.18 $49.28 $48.68 $47.95 AVERAGES $45.78 $38.03 $47.13 $57.68 $45.71 $37.95 $47.07 $57.59 51.72% City of Fayetteville $ Difference % Difference $45.09 -$0.62 -1.38% $38.23 $0.28 0.72% $46.06 -$1.01 -2.20% $55.27 -$2.32 -4.19% 44.57% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 23 of 96 APPENDIX 5 Communications Project Manager Page 24 of 96 Job Description and Qualifications: Work closely with the Director of Communications and the Communications Department staff to implement the city's communication goals and objectives, provide good customer service, strengthen community relations, and improve organizational communication. Education I FLSA Bachelor's Degree in related field. I Exempt Related Experience I Supervisory Position 2 years INo Management ExperienceDepartment 2 years lCommunications (500) Certificates & Licenses Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range CITY Match Salary Annual Salary Width Minimum Midpoint Maximum Minimum Midpoint Maximum Bentonville, AR Match $26.63 $21.42 $26.78 $32.14 $26.63 $21.42 $26.78 $32.14 50.05% Jonesboro, AR Match $24.15 $19.84 $24.30 $29.76 $25.12 $20.63 $25.27 $30.95 50.02% Rogers, AR Match $26.71 $20.57 $25.71 $30.85 $26.71 $20.57 $25.71 $30.85 49.98% Springdale, AR Match $25.12 $20.34 $25.12 $29.91 $25.12 $20.34 $25.12 $29.91 47.05% Lawrence, KS Match $29.52 $23.70 $26.07 $30.21 $28.04 $22.52 $24.77 $28.70 27.44% CompAnalyst Match $25.95 $21.87 $27.31 $32.77 $25.95 $21.87 $27.31 $32.77 49.84% CompData Match $26.80 $21.73 $27.16 $32.59 $26.80 $21.73 $27.16 $32.59 49.98% DOL -NWA Match $26.16 $21.36 $26.70 $32.04 $26.16 $21.36 $26.70 $32.04 50.00% NOARK 2019 Match $24.19 $20.13 $25.20 $29.95 $24.19 $20.13 $25.20 $29.95 48.78% AVERAGES $26.14 $21.22 $26.04 $31.14 $26.08 $21.17 $26.00 $31.10 46.88% City of Fayetteville $25.56 $21.37 $25.75 $30.90 44.60% $ Difference -$0.52 $0.20 -$0.25 -$0.20 % Difference -2.03% 0.92% -0.98% -0.65% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 24 of 96 APPENDIX 5 Construction + Contract Manager Page 25 of 96 Job Description and Qualifications: M Inspect and participate in the work of technical, professional, and operations personnel, including surveying and field work for water, solid waste, wastewater, treatment plants, pumping stations and lines. Education IFLSA _ Bachelor's degree B.A. or B.S. in Civil Engineering Exempt Related Experience ISupervisory Position 9-10 years INo Management Experience Department 4 years W/S Services 160 Certificates & Licenses Grade III Arkansas Wastewater License. Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $37.78 $39.41 $49.63 $37.78 $29.19 $39.41 $49.63 70.02% $29.19 Jonesboro, AR Match $36.83 $28.54 $34.96 $42.81 $38.30 $29.68 $36.36 $44.52 50.00% Rogers, AR Match $41.26 $32.51 $40.64 $48.78 $41.26 $32.51 $40.64 $48.78 50.05% Springdale, AR Match $41.60 $33.49 $41.60 $49.72 $41.60 $33.49 $41.60 $49.72 48.46% Lawrence, KS Match $41.38 $36.62 $40.28 $53.10 $39.31 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $43.92 $33.38 $41.73 $50.08 $43.92 $33.38 $41.73 $50.08 50.03% CompData Match $46.02 $33.47 $41.84 $50.21 $46.02 $33.47 $41.84 $50.21 50.01% DOL -NWA Match $43.97 $31.98 $39.97 $47.96 $43.97 $31.98 $39.97 $47.96 49.97% NOARK 2019 Match $41.18 $31.72 $39.65 $47.58 $41.18 $31.72 $39.65 $47.58 50.00% AVERAGES $41.55 $32.32 $40.01 $48.87 $41.48 $32.25 $39.94 $48.77 51.25% City of Fayetteville $47.68 $32.98 $39.73 $47.68 44.57% $ Difference $6.20 $0.73 -$0.21 -$1.09 % Difference 13.00% 2.23% -0.53% -2.29% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 25 of 96 APPENDIX 5 Crew Leader Page 26 of 96 Job Description and Qualifications: Provide supervisory responsibilities for work crews in transportation, construction and parks ground maintenance divisions. Scheduling for crews and equipment for various work assignments and projects. Job training and instruction and reviewing quality an Education IFLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 2 years Supervisory Position Management Experience Department Various Certificates & Licenses CDL- Class A _CITY A- Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK2019 Job Match Match Match Match Match Match Match Match Average Annual Salary Salary Range Geo Adjusted Annual Salary 522.37 $22.32 $22.47 $20.03 $23.27 $23.76 $22.70 Geo Adjusted Salary Range Range Width 49.95% 49.80% 50.03% 47.06% 45.06% 50.00% 50.00% Minimum $19.84 $16.53 $16.41 $17.49 $21.54 $18.04 $17.72 Midpoint $24.79 $20.24 $20.52 $21.60 $23.70 $22.55 $22.15 Maximum Minimum $19.84 $17.19 $16.41 $17.49 $20.46 $18.04 $17.72 Midpoint $24.79 $21.05 $20.52 $21.60 $22.52 $22.55 $22.15 Maximum $29.75 $25.75 $24.62 $25.72 $29.68 $27.06 $26.58 $22.37 $21.46 $22.47 $20.03 $24.49 $23.76 $22.70 $29.75 $24.76 $24.62 $25.72 $31.24 $27.06 $26.58 AVERAGES $22.47 1 $18.22 $22.22 $27.10 $22.42 $18.16 $22.17 $27.02 48.77% City of Fayetteville $ Difference % Difference $22.28 -$0.14 -0.62% $16.83 -$1.33 -7.93% $20.27 -$1.90 -9.37% $24.33 -$2.69 -11.07% 44.56% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 26 of 96 APPENDIX 5 Crime Scene Technician Page 27 of 96 Job Description and Qualifications: Respond to major crime scenes (homicides, sexual assaults, armed robbery, property crimes, etc.), and any other crime scenes at the discretion of a supervisor. Education 1FLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position 2 years INo Management Experience Department Police (650) Certificates & Licenses Certification as Law Enforcement Crime Scene Technician CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $21.05 $19.09 $19.84 $20.31 $22.47 $21.65 Salary Range Geo Adjusted Annual Salary $21.05 $19.85 $19.84 $20.31 $21.35 $21.65 Geo Adjusted Salary Range Range Width 49.86% 50.06% 49.93% 47.03% 45.06% 50.03% Minimum $18.39 $17.35 $15.38 $18.20 $21.54 $18.19 Midpoint Maximum $22.98 $27.56 $21.26 $26.03 $19.22 $23.06 $22.48 $26.76 $23.70 $31.24 $22.74 $27.29 Minimum $18.39 $18.04 $15.38 $18.20 $20.46 $18.19 Midpoint $22.98 $22.11 $19.22 $22.48 $22.52 $22.74 Maximum $27.56 $27.07 $23.06 $26.76 $29.68 $27.29 AVERAGES 1 $20.74 $18.18 $22.06 $26.99 $20.68 $18.11 $22.01 $26.90 48.56% City of Fayetteville $ Difference % Difference $21.06 $0.38 1.83% $18.63 $0.52 2.79% $22.45 $0.44 1.97% $26.93 $0.03 0.10% 44.55% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 27 of 96 APPENDIX 5 Custodian Page 28 of 96 Job Description and Qualifications: Maintain a clean and healthy environment for employees and citizens. Complete daily cleaning duties. Education FLSA H.S. Diploma or GED Non -Exempt Related Experience ISupervisory Position 1 year Non -Su ervisor Management Experience IDepartment IBuilding Maintenance 350 Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $14.28 $17.77 $13.47 $12.70 $19.62 $12.61 $12.93 Salary Range Geo Adjusted Annual Salary $14.28 $18.48 $13.47 $12.70 $18.64 $12.61 $12.93 Geo Adjusted Salary Range Range Width 45.67% 50.12% 50.00% 47.04% 44.87% 50.00% 48.47% Minimum $12.48 $11.84 $12.26 $12.50 $14.99 $10.60 $10.77 Midpoint $15.34 $14.51 $15.33 $15.44 $16.48 $13.25 $13.17 Maximum $18.18 $17.77 $18.39 $18.38 $21.72 $15.90 $15.99 MinimumMidpoint $12.48 $12.31 $12.26 $12.50 $14.24 $10.60 $10.77 $15.34 $15.09 $15.33 $15.44 $15.66 $13.25 $13.17 I Maximum $18.18 $18.48 $18.39 $18.38 $20.63 $15.90 $15.99 AVERAGES $14.77 $12.21 $14.79 $18.05 $14.73 $12.17 $14.75 $17.99 47.90% City of Fayetteville $ Difference % Difference $15.24 $0.51 3.35% $13.05 $0.88 6.78% $15.00 $0.25 1.64% $19.05 $1.06 5.55% 45.98% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 28 of 96 APPENDIX 5 Customer Service Representative Page 29 of 96 Job Description and Qualifications: Exhibit excellent customer service while assisting customers to set up new service, transfer service to new addresses, or disconnect service. Effectively present information and respond to questions from customers and the general public. Research and res Education FLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 2 years I Non -Supervisory Management Experience Department W/S Services - Office (420) Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $16.75 $16.41 $15.63 $15.32 $19.28 $16.61 $18.26 Salary Range Geo Adjusted Annual Salary $16.75 $17.07 $15.63 $15.32 $18.32 $16.61 $18.26 Geo Adjusted Salary Range Range Width Minimum $14.56 $13.64 $14.96 $14.64 $17.80 $14.57 $15.11 Midpoint $18.22 $16.70 $18.70 $18.08 $19.58 $18.21 $18.96 Maximum $21.88 $20.45 $23.37 $21.52 $25.81 $21.85 $22.86 Minimum $14.56 $14.19 $14.96 $14.64 $16.91 $14.57 $15.11 Midpoint $18.22 $17.37 $18.70 $18.08 $18.60 $18.21 $18.96 Maximum $21.88 $21.27 $23.37 $21.52 $24.52 $21.85 $22.86 50.27% 49.89% 56.22% 46.99% 45.00% 49.97% 51.29% AVERAGES $16.89 $15.04 $18.35 $22.53 $16.85 $14.99 $18.31 $22.47 49.87% City of Fayetteville $ Difference % Difference $15.91 -$0.94 -5.92% $15.02 $0.03 0.19% $18.10 -$0.21 -1.14% $21.72 -$0.75 -3.44% 44.61% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 29 of 96 APPENDIX 5 Customer Service Rep -Police Page 30 of 96 Job Description and Qualifications: Effectively present information and respond to questions from internal and external customers and the general public, both in person and over the telephone. Education IFLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 3 years INo Management Experience Department Police 650 Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $14.96 $14.90 $14.81 $15.93 $19.28 $15.10 $16.12 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 49.93% 56.28% 50.00% 39.58% 45.00% 49.96% 59.03% Minimum Midpoint $16.87 $15.19 $16.62 $16.32 $19.58 $16.56 $16.70 Maximum $20.24 $19.38 $19.95 $19.43 $25.81 $19.87 $20.88 Minimum $13.50 $12.90 $13.30 $13.92 $16.91 $13.25 $13.13 Midpoint $16.87 $15.80 $16.62 $16.32 $18.60 $16.56 $16.70 Maximum $20.24 $20.16 $19.95 $19.43 $24.52 $19.87 $20.88 $13.50 $12.40 $13.30 $13.92 $17.80 $13.25 $13.13 $14.96 $15.50 $14.81 $15.93 $18.32 $15.10 $16.12 AVERAGES $15.87 $13.90 $16.83 $20.79 $15.82 $13.84 $16.78 $20.72 49.67% City of Fayetteville $ Difference % Difference $14.09 -$1.73 -12.28% $13.66 -$0.18 -1.35% $16.46 -$0.32 -1.95% $19.75 -$0.97 -4.92% 44.58% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 30 of 96 APPENDIX 5 Deputy Court Clerk Page 31 of 96 Job Description and Qualifications: Performs clerical work that involves the responsibility for money, data entry, filing and scheduling trial dates. Maintain records, prepare orders and arraignment reports. Education 1FLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position 2 years I Non -Supervisory Management Experience IDepartment District Court 380 Certificates & Licenses Bilin ual abilities preferred Arkansas District Courts Clerk Association CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA � NOARK 2019 MMI Job Match Match Match Match Match Match Match Match Average Annual Salary $19.14 $18.08 $17.62 $14.62 $19.65 $19.28 $19.49 Salary Range Geo Adjusted Annual Salary $19.14 $18.80 $17.62 $14.62 $18.67 $19.28 $19.49 Geo Adjusted Salary Range Range Width 49.91% 49.97% 49.93% 39.58% 45.05% 49.97% 47.75% Minimum Midpoint $21.26 $18.46 $19.22 $16.32 $21.54 $18.91 $19.70 Maximum $25.50 $22.60 $23.06 $19.43 $28.40 $22.69 $23.67 Minimum $17.01 $15.67 $15.38 $13.92 $18.60 $15.13 $16.02 I Midpoint J Maximum $25.50 $23.50 $23.06 $19.43 $26.98 $22.69 $23.67 $17.01 $15.07 $15.38 $13.92 $19.58 $15.13 $16.02 $21.26 $19.20 $19.22 $16.32 $20.46 $18.91 $19.70 AVERAGES $18.27 $16.02 $19.34 $23.62 $18.23 $15.96 $19.30 $23.55 47.53% City of Fayetteville $ Difference % Difference $19.65 $1.42 7.22% $16.83 $0.87 5.16% $20.27 $0.97 4.81% $24.33 $0.78 3.22% 44.56% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 31 of 96 APPENDIX 5 Development Review Manager Page 32 of 96 Job Description and Qualifications: Administer and interpret zoning and development ordinances throughout the city limits and within the city's planning area. Coordinate efforts between departments and divisions to evaluate development and land use applications and to enforce current ordinances through investigation and prosecution. Education IFLSA Bachelor's degree B.A. or B.S. in City and Regional Planning or related field JExempt Related Experience Supervisory Position 5 years IYes Management Experience IDepartment 4 years I Planning 230 Certificates & Licenses AICP Certificate Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint F Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR $44.01 $36.77 $49.65 $62.51 $36.77 $49.65 $62.51 70.00% Match $44.01 Jonesboro, AR Match $44.40 $33.51 $41.05 $50.26 $46.18 $34.85 $42.69 $52.27 49.99% Rogers, AR Match $44.88 $34.59 $43.23 $51.88 $44.88 $34.59 $43.23 $51.88 49.99% Springdale, AR Match $41.60 $33.49 $41.60 $49.72 $41.60 $33.49 $41.60 $49.72 48.46% Lawrence, KS Match $39.93 $36.62 $40.28 $53.10 $37.93 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $41.88 $32.99 $41.94 $50.33 $41.88 $32.99 $41.94 $50.33 52.56% CompData Match $44.47 $35.23 $44.04 $52.85 $44.47 $35.23 $44.04 $52.85 50.01% DOL -NWA Match $44.30 $33.77 $42.21 $50.65 $44.30 $33.77 $42.21 $50.65 49.99% NOARK 2019 Match $41.18 $32.52 $42.65 $51.18 $41.18 $32.52 $42.65 $51.18 57.38% AVERAGES $42.96 $34.39 $42.96 $52.50 $42.94 $34.33 $42.92 $52.43 52.70% City of Fayetteville $42.97 $34.70 $41.87 $50.17 44.58% $ Difference $0.03 $0.37 -$1.05 -$2.26 % Difference 0.08% 1.06% -2.51% -4.50% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 32 of 96 APPENDIX 5 Development Services Director Page 33 of 96 Job Description and Qualifications: Oversee the Engineering, Community Resources/Code Compliance, City Planning, Building Safety and Animal Services divisions as a full-service permitting, development and code compliance department. Education IFLSA Bachelor's Degree in related field. Master's preferred lExempt Related Experience ISupervisory Position 10 years Supervisory Position Management Experience Department 5 years Planning 230 Certificates & Licenses CITY Job Match Average Annual Salary Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width Minimum Midpoint Maximum Minimum Midpoint Maximum $39.73 $67.50 Bentonville, AR Match $63.78 $53.61 $63.78 $39.73 $53.61 $67.50 69.90% Jonesboro, AR Match $57.51 $45.10 $55.25 $67.65 $59.81 $46.90 $57.46 $70.36 50.02% Rogers, AR Match $57.80 $44.97 $56.21 $67.46 $57.80 $44.97 $56.21 $67.46 50.01% Springdale, AR Match $51.75 $34.85 $43.30 $51.75 $51.75 $34.85 $43.30 $51.75 48.49% Lawrence, KS Match $68.68 $59.99 $65.99 $83.99 $65.25 $56.99 $62.69 $79.79 40.01% CompAnalyst Match $60.05 $45.75 $57.19 $68.62 $60.05 $45.75 $57.19 $68.62 49.99% CompData Match $65.71 $50.06 $62.58 $75.10 $65.71 $50.06 $62.58 $75.10 50.02% DOL -NWA Match $59.47 $45.31 $56.64 $67.97 $59.47 $45.31 $56.64 $67.97 50.01% NOARK 2019 Match $59.24 $43.89 $54.86 $65.84 $59.24 $43.89 554.86 $65.84 50.01% AVERAGES $60.44 $45.52 $56.18 $68.43 $60.32 $45.38 $56.06 $68.27 50.42% City of Fayetteville $59.75 $43.78 $52.75 $63.30 44.59% $ Difference -$0.57 -$1.60 -$3.31 -$4.97 % Difference -0.95% -3.66% -6.27% -7.84% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 33 of 96 APPENDIX 5 Director of Economic Vitality Page 34 of 96 Job Description and Qualifications: Develop and oversee the City's vitality efforts including managing strategies, plans, programs and contractors to support new and existing businesses. Responsible for developing and overseeing business incentive programs. Education 1FLSA Bachelor's Degree in related field. Master's preferred Exempt Related Experience Supervisory Position 5 years lyes Management Experience Department 3 years Mayor/Executive (500) Certificates & Licenses Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $44.54 $34.04 $45.96 $62.51 $44.54 $34.04 $45.96 $62.51 83.64% Jonesboro, AR Match $44.40 $33.51 $41.05 $50.26 $46.18 $34.85 $42.69 $52.27 49.99% Rogers, AR Match $45.56 $34.59 $43.23 $51.88 $45.56 $34.59 $43.23 $51.88 49.99% Springdale, AR Match $41.60 $33.49 $41.60 $49.72 $41.60 $33.49 $41.60 $49.72 48.46% Lawrence, KS Match $42.63 $36.62 $40.28 $53.10 $40.50 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $45.12 $33.85 $42.31 $50.77 $45.12 $33.85 $42.31 $50.77 49.99% CompData Match $45.45 $36.79 $45.99 $55.19 $45.45 $36.79 $45.99 $55.19 50.01% DOL -NWA Match $45.20 $34.44 $43.05 $51.66 $45.20 $34.44 $43.05 $51.66 50.00% NOARK 2019 Match $45.55 $36.15 $45.18 $54.22 $45.55 $36.15 $45.18 $54.22 49.99% AVERAGES 1 $44.45 $34.83 $43.18 $53.26 $44.41 $34.78 $43.14 $53.19 52.93% City of Fayetteville $44.05 $34.53 $41.61 $49.93 44.60% $ Difference -$0.36 -$0.25 -$1.53 -$3.26 % Difference -0.82% -0.71% -3.68% -6.52% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 34 of 96 APPENDIX 5 Dispatch Manager Page 35 of 96 Job Description and Qualifications: Oversee the 24-hour operation of an emergency response central dispatch center. Oversees policies and procedures, training programs and a three site simulcast radio system. Manage special projects, draft RFPs, negotiate contracts as assigned. Education I FLSA H.S. Diploma I Exempt Related Experience ISupervisory Position 5 years I Supervisory Position Management Experience IDepartment 3 years I Police - Dispatch (670 Certificates & Licenses ACIC Level I and II NIMS Training Requirements Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum I Midpoint L Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $34.66 $27.03 $36.49 $45.95 $34.66 $27.03 $36.49 70.00% $45.95 Jonesboro, AR Match $34.51 $28.54 $34.96 $42.81 $35.89 $29.68 $36.36 $44.52 50.00% Rogers, AR Match $37.06 $28.36 $35.45 $42.53 $37.06 $28.36 $35.45 $42.53 49.96% Springdale, AR Below $29.96 $24.26 $29.96 $35.67 $29.96 $24.26 $29.96 $35.67 47.03% Lawrence, KS Match $35.81 $32.70 $35.97 $47.41 $34.02 $31.07 $34.17 $45.04 44.96% CompAnalyst Match $38.53 $29.36 $36.70 $44.04 $38.53 $29.36 $36.70 $44.04 50.00% CompData Match $39.15 $29.83 $37.29 $44.75 $39.15 $29.83 $37.29 $44.75 50.02% DOL -NWA Match $38.79 $28.21 $35.26 $42.31 $38.79 $28.21 $35.26 $42.31 49.98% NOARK 2019 Match $36.12 $29.22 $36.52 $43.82 $36.12 $29.22 $36.52 $43.82 49.97% AVERAGES $36.07 $28.61 $35.40 $43.25 $36.02 $28.56 $35.36 $43.18 51.21% City of Fayetteville $42.68 $29.52 $35.57 $42.68 44.58% $ Difference $6.66 $0.96 $0.21 -$0.50 % Difference 15.60% 3.26% 0.60% -1.17% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 35 of 96 APPENDIX 5 Dispatch Shift Supervisor Page 36 of 96 Job Description and Qualifications: Monitor all dispatcher activity and ensure all calls and radio traffic are handled per policy in an efficient manner. Check call logs for spelling/grammatical errors and policy violations. Perform monthly quality assurance checks and review all call delay sheets to ensure the shift runs smoothly and efficiently. Update employees with new or changed policy/procedure information and answer any questions regarding current policies and procedures. Education IFLSA H.S. Diploma / GED and specialized training or additional classes I Non -Exempt Related Experience ISupervisory Position 3 years IYes Management Experience I Department 2 years I Dispatch (670) Certificates & Licenses ACIC Level I and II NIMS Training Requirements Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $25.33 $22.05 $27.27 $32.49 $25.33 $22.05 $27.27 $32.49 47.35% Jonesboro, AR Match $19.83 $16.53 $20.24 $24.79 $20.62 $17.19 $21.05 $25.78 49.97% Rogers, AR Match $25.41 $20.57 $25.71 $30.85 $25.41 $20.57 $25.71 $30.85 49.98% Springdale, AR Match $24.88 $20.34 $25.12 $29.91 $24.88 $20.34 $25.12 $29.91 47.05% Lawrence, KS Match $26.44 $23.70 $26.07 $34.36 $25.12 $22.52 $24.77 $32.64 44.94% CompAnalyst Match $26.05 $21.27 $26.59 $31.91 $26.05 $21.27 $26.59 $31.91 50.02% CompData Match $27.26 $21.92 $27.40 $32.88 $27.26 $21.92 $27.40 $32.88 50.00% DOL -NWA Match $25.87 $20.90 $26.13 $31.36 $25.87 $20.90 $26.13 $31.36 50.05% NOARK 2019 Match $25.57 $20.29 $25.36 $30.78 $25.57 $20.29 $25.36 $30.78 51.70% AVERAGES $25.18 1 $20.84 $25.54 $31.04 $25.12 $20.78 $25.49 $30.96 48.94% City of Fayetteville $25.42 $21.37 $25.75 $30.90 44.60% $ Difference $0.30 $0.59 $0.26 -$0.06 % Difference 1.17% 2.75% 1.01% -0.18% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 36 of 96 APPENDIX 5 Dispatcher Page 37 of 96 Job Description and Qualifications: Operate complex communication equipment including a radio console, mobile and portable radio, satellite phone, recorder equipment, fire alarm panel, alerting systems, and other related equipment to dispatch Police, Fire and 911 calls. Monitor public safe Education IFLSA H.S. Diploma I Non -Exempt Related Experience ISupervisory Position 1 year of Public Safety Dispatch I Non -Supervisory Management Experience Department Police - Dispatch (670) Certificates & Licenses ACIC Basic and Advanced Certification Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $19.11 $17.09 $21.08 $25.06 $19.11 $17.09 $21.08 $25.06 46.64% Jonesboro, AR Match $17.91 $14.35 $17.58 $21.53 $18.63 $14.92 $18.28 $22.39 50.07% Rogers, AR Match $16.73 $14.34 $17.92 $21.51 $16.73 $14.34 $17.92 $21.51 50.00% Springdale, AR Match $17.62 $16.77 $20.72 $24.67 $17.62 $16.77 $20.72 $24.67 47.11% Lawrence, KS Match $21.31 $19.58 $21.54 $28.40 $20.24 $18.60 $20.46 $26.98 45.05% DOL -NWA Match $17.20 $15.29 $19.11 $22.93 $17.20 $15.29 $19.11 $22.93 49.97% NOARK 2019 Match $18.90 $15.22 $19.03 $22.82 $18.90 $15.22 $19.03 $22.82 49.93% AVERAGES $18.40 1 $16.09 $19.57 $23.85 $18.35 $16.03 $19.51 $23.77 48.23% City of Fayetteville $17.14 $16.83 $20.27 $24.33 44.56'% $ Difference -$1.21 $0.80 $0.76 $0.56 % Difference -7.04% 4.74% 3.73% 2.32% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 37 of 96 APPENDIX 5 District Court Administrator Page 38 of 96 Job Description and Qualifications: Oversee clerical support activities relating to the administration of legal processes and procedures. Maintain the Judge's calendar and prepare daily schedule. Act as a liaison between the Judge and a variety of departments and agencies. Education IFLSA H.S. Diploma or GED lExempt Related Experience ISupervisory Position 5 years Supervisory Position Management Experience Department 2 years District Court 380 Certificates & Licenses INotary preferred Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum $53.58 I Minimum J Midpoint $42.56 I Maximum $53.58 CITY Match Match Salary $40.14 Annual Salary $40.14 Width 69.93% Bentonville, AR $31.53 $42.56 $31.53 Jonesboro, AR Match $31.91 $26.88 $33.41 $40.32 $33.19 $27.96 $34.75 $41.93 49.96% Rogers, AR Below $29.59 $24.20 $30.25 $36.30 $29.59 $24.20 $30.25 $36.30 50.00% Springdale, AR Match $33.53 $24.26 $29.96 $35.67 $33.53 $24.26 $29.96 $35.67 47.03% Lawrence, KS Match $38.06 $36.62 $40.28 $53.10 $36.16 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $37.96 $31.98 $39.95 $47.94 $37.96 $31.98 $39.95 $47.94 49.91% CompData Match $41.24 $33.66 $42.08 $50.50 $41.24 $33.66 $42.08 $50.50 50.03% DOL -NWA Match $39.52 $34.26 $42.82 $51.38 $39.52 $34.26 $42.82 $51.38 49.97% NOARK 2019 Match $37.55 $30.04 $37.55 $45.06 $37.55 $30.04 $37.55 $45.06 50.00% AVERAGES $36.61 $30.38 $37.65 $45.98 $36.54 $30.30 $37.58 $45.87 51.39% City of Fayetteville $38.45 $34.70 $41.81 $50.17 44.58% $ Difference $1.91 $4.40 $4.23 $4.30 % Difference 4.96% 12.69% 10.13% 8.58% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 38 of 96 APPENDIX 5 Environmental Director Page 39 of 96 Job Description and Qualifications: Oversee operations and policy formulation for the City's sustainability and strategic planning. Directs the activities of the Sustainability Department including oversight of the Parking Division. Education IFLSA Bachelor's degree in Engineering, Urban Planning, Environmental Sciences lExempt Related Experience Supervisory Position 5 years IYes Management Experience IDepartment 2 years Sustainabilit /Parkin 240 Certificates & Licenses Licensed Professional Engineer orequivalent preferred CITY Job Match Match Match Match Match Match Match Match Match Match Average Annual Salary $43.82 $43.71 $47.28 $43.01 $48.80 $50.29 $48.18 $45.99 $45.30 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 69.90% 49.99% 50.00% 48.48% 45.00% 49.97% 49.98% 49.99% 50.03% Minimum Midpoint $53.61 $43.95 $48.43 $45.00 $51.43 $49.52 $53.42 $46.73 $46.88 Maximum $67.50 $52.74 $58.11 $53.78 $67.80 $59.42 $64.10 $56.08 $56.26 Minimum Midpoint $53.61 $45.71 $48.43 $45.00 $48.86 $49.52 $53.42 $46.73 $46.88 Maximum $67.50 $54.85 $58.11 $53.78 $64.41 $59.42 $64.10 $56.08 $56.26 Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 $39.73 $35.16 $38.74 $36.22 $46.76 $39.62 $42.74 $37.39 $37.50 $43.82 $45.46 $47.28 $43.01 $46.36 $50.29 $48.18 $45.99 $45.30 $39.73 $36.57 $38.74 $36.22 $44.42 $39.62 $42.74 $37.39 $37.50 AVERAGES $46.26 1 $39.32 $48.77 $59.53 1 $46.19 $39.21 $48.68 $59.39 51.45% City of Fayetteville $ Difference % Difference $43.72 -$2.47 -5.64% $40.08 $0.87 2.16% $48.29 -$0.39 -0.82% $57.95 -$1.44 -2.48% 44.59% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 39 of 96 APPENDIX 5 Equipment Mechanic I Page 40 of 96 Job Description and Qualifications: This position is an entry level mechanic position requiring some training and experience on a variety of automotive, utility and construction equipment. Performs maintenance and minor repair on routine, preventative and corrective basis for vehicles and Education IFLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position 1 year I Non -Supervisory Management Experience I Department Fleet (410) Certificates & Licenses Class "B" CDL preferred Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum _CITY Match Salary Annual Salary Width Bentonville, AR Match $18.73 $14.56 $18.22 $21.88 $18.73 $14.56 $18.22 $21.88 50.27% Jonesboro, AR Match $17.44 $14.35 $17.35 $21.53 $18.14 $14.92 $18.04 $22.39 50.07% Rogers, AR Match $17.33 $14.34 $17.92 $21.51 $17.33 $14.34 $17.92 $21.51 50.00% Springdale, AR Match $15.93 $13.21 $16.32 $19.43 $15.93 $13.21 $16.32 $19.43 47.09% Lawrence, KS Match $19.11 $17.80 $19.58 $25.81 $18.15 $16.91 $18.60 $24.52 45.00% DOL -NWA Match $18.21 $14.18 $17.73 $21.28 $18.21 $14.18 $17.73 $21.28 50.07% NOARK 2019 Match $19.89 $15.58 $19.84 $24.19 $19.89 $15.58 $19.84 $24.19 55.26% AVERAGES $18.09 1 $14.86 $18.14 $22.23 $18.05 $14.81 $18.10 $22.17 49.66% City of Fayetteville $17.43 $14.12 $17.01 $20.41 44.55% $ Difference -$0.62 -$0.69 -$1.09 -$1.76 % Difference -3.58% -4.92% -6.38% -8.63% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 40 of 96 APPENDIX 5 Equipment Mechanic II Page 41 of 96 Job Description and Qualifications: This position is a journeyman level mechanic position requiring training and experience on a variety of automotive, utility and construction equipment. maintenance and major repairs and rebuilds. Perform diagnostic procedures regular Education IFLSA H.S. Diploma or GED and specialize auto repair training I Non -Exempt Related Experience ISupervisory Position 2 years I Non -Supervisory Management Experience I Department Fleet (410) Certificates & Licenses _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Average Annual Salary $25.84 $21.88 $19.44 $19.66 $25.83 $20.68 $21.47 Salary Range Geo Adjusted Annual Salary $25.84 $22.76 $19.44 $19.66 $24.54 $20.68 $21.47 Geo Adjusted Salary Range Range Width 49.86% 50.00% 50.03% 47.04% 44.94% 50.03% 49.97% Minimum $18.39 $15.79 $16.41 $15.35 $23.70 $16.99 $17.17 Midpoint $22.98 $19.34 $20.52 $18.96 $26.07 $21.24 $21.46 Maximum $27.56 $23.68 $24.62 $22.57 $34.36 $25.49 $25.75 Minimum $18.39 $16.42 $16.41 $15.35 $22.52 $16.99 $17.17 Midpoint $22.98 $20.11 $20.52 $18.96 $24.77 $21.24 $21.46 Maximum $27.56 $24.63 $24.62 $22.57 $32.64 $25.49 $25.75 Match Match Match Match Above Match Match AVERAGES $22.11 1 $17.69 $21.51 $26.29 $22.06 $17.61 $21.43 $26.18 48.69% City of Fayetteville $ Difference % Difference $19.87 -$2.19 -11.00% $16.83 -$0.78 -4.62% $20.27 -$1.16 -5.74% $24.33 -$1.85 -7.60% 44.560/ Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 41 of 96 APPENDIX 5 Field Ops Supv-Transportation Page 42 of 96 Job Description and Qualifications: Provide supervision of sidewalk, street, drainage and trail construction programs. Visit work sites to inspect work in progress and ensure projects are completed properly and according to schedule. Respond to citizen and service requests; make independent Education 1FLSA H.S. Diploma / GED andspecialized training or additional classes I Non -Exempt Related Experience ISupervisory Position 3 years I Supervisory Position Management Experience IDepartment 1 year ITransportation 130 Certificates & Licenses Class "B" CDL _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA � NOARK 2019 MMI Job Match Match Match Match Match Match Match Match Average Annual Salary $29.26 $22.21 $26.43 $25.12 $29.91 $26.13 $26.19 Salary Range Geo Adjusted Annual Salary $29.26 $23.10 $26.43 $25.12 $28.41 $26.13 $26.19 Geo Adjusted Salary Range Range Width 49.96% 50.02% 49.98% 47.05% 44.94% 49.95% 49.98% Minimum Midpoint $28.92 $24.30 $25.71 $25.12 $26.07 $25.37 $25.93 Maximum $34.70 $29.76 $30.85 $29.91 $34.36 $30.44 $31.12 Minimum $23.14 $20.63 $20.57 $20.34 $22.52 $20.30 $20.75 Midpoint Maximum $34.70 $30.95 $30.85 $29.91 $32.64 $30.44 $31.12 $23.14 $19.84 $20.57 $20.34 $23.70 $20.30 $20.75 $28.92 $25.27 $25.71 $25.12 $24.77 $25.37 $25.93 AVERAGES $26.46 $21.23 $25.92 $31.59 $26.38 $21.18 $25.87 $31.52 48.81% City of Fayetteville $ Difference % Difference $25.42 -$0.96 -3.77% $20.43 -$0.75 -3.66% $24.62 -$1.25 -5.08% $29.54 -$1.98 -6.69% 44.59% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 42 of 96 APPENDIX 5 Field Service Representative Page 43 of 96 Job Description and Qualifications: Locate water and sewer underground utilities using utility maps and sensitive electronic equipment. Calculate distances to ensure exact locations; mark the location of utilities using locating equipment, paint and line tracers. Respond to emergency situations to give information and directions to contractors, City employees, and the general public to prevent further damage and lessen health and safety hazards. Education 1FLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 2 years INo Management Experience IDepartment 1 year W/S Services 160 Certificates & Licenses Grade 3 Water Distribution License, Arkansas Wastewater License Class 1 Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum F Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $29.62 $23.14 $28.92 $34.70 $29.62 $23.14 $28.92 $34.70 49.96% Jonesboro, AR Match $22.21 $18.18 $22.27 $27.27 $23.10 $18.91 $23.16 $28.36 49.97% Rogers, AR Match $22.44 $18.19 $22.74 $28.42 $22.44 $18.19 $22.74 $28.42 56.24% Springdale, AR Match $26.50 $20.34 $25.12 $29.91 $26.50 $20.34 $25.12 $29.91 47.05% Lawrence, KS Match $25.51 $21.54 $23.70 $31.24 $24.23 $20.46 $22.52 $29.68 45.06% CompAnalyst Match $24.25 $19.37 $24.21 $29.05 $24.25 $19.37 $24.21 $29.05 49.97% CompData Match $25.41 $19.36 $24.20 $29.04 $25.41 $19.36 $24.20 $29.04 50.00% DOL -NWA Match $25.31 $19.28 $24.10 $28.92 $25.31 $19.28 $24.10 $28.92 50.00% NOARK2019 Match $24.27 $19.04 $23.80 $28.56 $24.27 $19.04 $23.80 $28.56 50.00% AVERAGES $25.06 1 $19.83 $24.34 $29.68 $25.01 $19.79 $24.31 $29.63 49.72% City of Fayetteville $27.45 $19.53 $23.53 $28.24 44.60% $ Difference $2.44 -$0.26 -$0.78 -$1.39 % Difference 8.87% -1.32% -3.31% -4.91% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 43 of 96 APPENDIX 5 Financial Analyst Page 44 of 96 Job Description and Qualifications: Advise, consult, and assist with the development, management, and planning of the department's annual budget, and bidding/quotes. Prepare weekly, monthly, quarterly, and annual reports related to each division of the assiged Department and the department's operating and capital projects. Education IFLSA B.S. / B.A. in related field I Exempt Related Experience ISupervisory Position 2 years INo Management Experience IDepartment Various Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Average Annual Salary $27.58 $25.05 $25.75 $24.55 $26.00 $28.56 $30.87 $26.17 $27.52 Salary Range Geo Adjusted Annual Salary $27.58 $26.05 $25.75 $24.55 $24.70 $28.56 $30.87 $26.17 $27.52 Geo Adjusted Salary Range Range Width 50.05% 50.02% 49.98% 47.03% 44.94% 49.98% 50.02% 50.00% 49.95% Minimum Midpoint $26.78 $24.30 $25.71 $26.44 $26.07 $28.61 $28.99 $26.70 $27.34 Maximum $32.14 $29.76 $30.85 $31.48 $34.36 $34.33 $34.79 $32.04 $32.81 Minimum $21.42 $20.63 $20.57 $21.41 $22.52 $22.89 $23.19 $21.36 $21.88 Midpoint $26.78 $25.27 $25.71 $26.44 $24.77 $28.61 $28.99 $26.70 $27.34 Maximum $32.14 $30.95 $30.85 $31.48 $32.64 $34.33 $34.79 $32.04 $32.81 Match Match Match Match Match Match Match Match Match $21.42 $19.84 $20.57 $21.41 $23.70 $22.89 $23.19 $21.36 $21.88 AVERAGES $26.89 1 $21.81 $26.77 $32.51 $26.86 $21.76 $26.73 $32.45 49.09% City of Fayetteville $ Difference % Difference $25.48 -$1.38 -5.42% $21.37 -$0.39 -1.84% $25.75 -$0.98 -3.82% $30.90 -$1.55 -5.01% 44.60% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 44 of 96 APPENDIX 5 Financial Coord-Parks+Rec Page 45 of 96 Job Description and Qualifications: Assist with the coordination of planning the annual budget and work program within the Parks and Recreation Department. Assist with five-year capital improvement projects. Prepare and analyze monthly budget performance reports. Prepare correcting journal Education IFLSA H.S. Diploma / Bachelor's Degree preferred lExempt Related Experience ISupervisory Position 4 years / 2 years Non -Supervisory Management Experience Department Parks 120 Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $25.02 $23.57 $25.75 $22.20 $22.10 $24.81 $25.03 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 49.95% 50.06% 50.03% 47.03% 45.06% 50.06% 53.53% Minimum__L Midpoint $24.79 $21.26 $23.11 $22.48 $23.70 $22.68 $25.72 I Maximum $29.75 $26.03 $27.74 $26.76 $31.24 $27.22 $31.12 Minimum $19.84 $18.04 $18.49 $18.20 $20.46 $18.14 $20.27 Midpoint $24.79 $22.11 $23.11 $22.48 $22.52 $22.68 $25.72 Maximum $29.75 $27.07 $27.74 $26.76 $29.68 $27.22 $31.12 $19.84 $17.35 $18.49 $18.20 $21.54 $18.14 $20.27 $25.02 $24.51 $25.75 $22.20 $21.00 $24.81 $25.03 AVERAGES $24.07 1 $19.12 $28.55 $24.05 $19.06 $23.34 $28.48 49.39% $23.39 City of Fayetteville $ Difference % Difference $26.28 $2.23 8.50% $18.63 -$0.43 -2.32% $22.45 -$0.89 -3.98% $26.93 -$1.55 -5.75% 44.55% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 45 of 96 APPENDIX 5 Fire Chief Page 46 of 96 Job Description and Qualifications: Manage the daily operations of the fire department. Develop internal policies and operating procedures to maintain high levels of efficiency and compliance. Education IFLSA B.S. / B.A. in related field lExempt Related Experience ISupervisory Position 11 years ISupervisory Position Management Experience IDepartment 9 years IFire Department 700 Certificates & Licenses Firefi hter, Fire Management, Fire Executive Management and Incident Command Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $62.00 $46.90 $58.49 $70.08 $62.00 $46.90 $58.49 $70.08 49.42% Jonesboro, AR Match $51.92 $46.15 $49.04 $51.92 $54.00 $48.00 $51.00 $54.00 12.50% Rogers, AR Match $58.68 $49.12 $61.41 $73.69 $58.68 $49.12 $61.41 $73.69 50.02% Springdale, AR Match $59.61 $40.99 $50.92 $60.85 $59.61 $40.99 $50.92 $60.85 48.45% Lawrence, KS Match $67.31 $64.79 $71.27 $90.70 $63.94 $61.55 $67.71 $86.17 40.00% CompAnalyst Match $56.01 $44.53 $55.66 $66.79 $56.01 $44.53 $55.66 $66.79 49.99% CompData Match $60.62 $48.98 $61.23 $73.48 $60.62 $48.98 $61.23 $73.48 50.02% DOL -NWA Match $56.07 $44.41 $55.51 $66.61 $56.07 $44.41 $55.51 $66.61 49.99% NOARK 2019 Match AVERAGES $59.03 $48.23 $57.94 $69.27 $58.87 $48.06 $57.74 $68.96 43.48% City of Fayetteville $50.58 $45.63 $54.98 $65.97 44.58% $ Difference -$8.29 -$2.43 -$2.76 -$2.99 % Difference -16.38% -5.33% -5.02% -4.53% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 46 of 96 APPENDIX 5 GIS Analyst Page 47 of 96 Job Description and Qualifications: Develop and maintain maps and data downloader. This includes using and maintaining the ArcGIS server and ArcGIS online. Responsible for data collection and maintenance of all Public Work related infrastructure. Perform simple to complex spatial analysi Education JFLSA H.S. Diploma or GED Prefer B.S./ B.A. related field Related Experience Supervisory Position 5 years or 2 years with BS/BA Non -Supervisory Management Experience Department Information Technologies (370) Certificates & Licenses Master's degree in GIS or related field and 2 years of experience Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum $25.00 Midpoint Maximum Minimum $25.00 Midpoint $31.24 Maximum $37.47 CITY Match Salary $30.58 Annual Salary Width Bentonville, AR Above $31.24 $37.47 $30.58 49.88% Jonesboro, AR Match $24.65 $21.91 $26.84 $32.87 $25.64 $22.79 $27.91 $34.18 49.98% Rogers, AR Match $25.83 $22.13 $27.66 $33.19 $25.83 $22.13 $27.66 $33.19 49.98% Springdale, AR Match $26.36 $21.41 $26.44 $31.48 $26.36 $21.41 $26.44 $31.48 47.03% Lawrence, KS Match $26.61 $26.07 $28.67 $37.80 $25.28 $24.77 $27.24 $35.91 44.97% CompAnalyst Match $29.14 $22.34 $27.93 $33.52 $29.14 $22.34 $27.93 $33.52 50.04% CompData Match $26.04 $22.71 $28.39 $34.07 $26.04 $22.71 $28.39 $34.07 50.02% DOL -NWA Match $25.72 $22.87 $28.57 $34.28 $25.72 $22.87 $28.57 $34.28 49.89% NOARK 2019 Match $29.18 $23.54 $29.42 $35.30 $29.18 $23.54 $29.42 $35.30 49.96% AVERAGES $27.12 $23.11 $28.35 $34.44 $27.09 $23.06 $28.31 $34.38 49.07% City of Fayetteville $25.05 $23.05 $27.77 $33.32 44.56% $ Difference -$2.04 -$0.01 -$0.54 -$1.06 % Difference -8.13% -0.05% -1.95% -3.17% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 47 of 96 APPENDIX 5 GIS Manager Page 48 of 96 Job Description and Qualifications: Supervise the collection and assignment of addresses and other geographical information critical for E 911 dispatchers and other emergency service related geography. website and mobile mapping applications. Supervise GIS modeling of City water, sewer and stormwater networks. Manage the City's GIS Education IFLSA B.S./B.A Degree in GIS or related field I Exempt Related Experience ISupervisory Position 5 years IYes Management Experience IlDepartment 2 years I Information Technologies (370) Certificates & Licenses _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Average Annual Salary $39.32 $33.22 $37.64 $33.99 $37.49 $40.18 $40.11 $38.97 $38.72 Salary Range Geo Adjusted Annual Salary $39.32 $34.55 $37.64 $33.99 $35.62 $40.18 $40.11 $38.97 $38.72 Geo Adjusted Salary Range Range Width 70.02% 50.00% 50.02% 47.04% 44.96% 49.97% 49.97% 49.98% 49.98% Minimum Midpoint $39.41 $34.96 $38.04 $31.72 $35.97 $38.27 $39.72 $38.21 $37.96 Maximum $49.63 $42.81 $45.65 $37.76 $47.41 $45.92 $47.66 $45.85 $45.55 Minimum $29.19 $29.68 $30.43 $25.68 $31.07 $30.62 $31.78 $30.57 $30.37 Midpoint $39.41 $36.36 $38.04 $31.72 $34.17 $38.27 $39.72 $38.21 $37.96 Maximum $49.63 $44.52 $45.65 $37.76 $45.04 $45.92 $47.66 $45.85 $45.55 Match Match Match Match Match Match Match Match Match $29.19 $28.54 $30.43 $25.68 $32.70 $30.62 $31.78 $30.57 $30.37 AVERAGES $37.74 1 $29.99 $37.14 $45.36 $37.68 $29.93 $37.10 $45.29 51.30% City of Fayetteville $ Difference % Difference $38.27 $0.59 1.55% $31.25 $1.32 4.22% $37.65 $0.55 1.47% $45.18 -$0.11 -0.24% 44.58% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 48 of 96 APPENDIX 5 GIS Technician Page 49 of 96 Job Description and Qualifications: Develop and maintain an accurate and current pavement center -line database, land records system, address location system, water/sewer and storm water utility database and GIS information. Education FLSA H.S. Diploma or GED and 2 Years College Non -Exempt Related Experience ISupervisory Position 3 years Non -Su ervisor Management Experience Department Information Technologies 370 Certificates & Licenses Bachelor's Degree in GIS or related field and 1 year of experience CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $23.57 $21.91 $23.74 $18.73 $22.62 $23.68 $24.06 Salary Range Geo Adjusted Annual Salary $23.57 $22.79 $23.74 $18.73 $21.49 $23.68 $24.06 Geo Adjusted Salary Range Range Width 49.86% 50.06% 50.03% 47.03% 45.06% 49.95% 50.05% Minimum $18.39 $17.35 $18.49 $18.20 $21.54 $18.58 $18.28 Midpoint $22.98 $21.26 $23.11 $22.48 $23.70 $23.22 $22.86 Maximum $27.56 $26.03 $27.74 $26.76 $31.24 $27.86 $27.43 Minimum $18.39 $18.04 $18.49 $18.20 $20.46 $18.58 $18.28 Midpoint Maximum $22.98 $27.56 $22.11 $27.07 $23.11 $27.74 $22.48 $26.76 $22.52 $29.68 $23.22 $27.86 $22.86 $27.43 AVERAGES $22.62 $18.69 $22.80 $27.80 $22.58 $18.63 qr $22.75 $27.73 48.80% City of Fayetteville $ Difference % Difference $23.14 $0.56 2.42% $18.63 $0.00 -0.02% $22.45 -$0.30 -1.36% $26.93 -$0.80 -2.97% 44.55% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 49 of 96 APPENDIX 5 Horticultural Assistant II Page 50 of 96 Job Description and Qualifications: Assist with cultivation and care of flowers, plants, shrubs and trees on city public spaces. Assist with design of gardens and public spaces. Assist in selection and acquisition of appropriate plant materials for public spaces. Education 1FLSA H.S. Diploma or GED Non -Exempt Related Experience ISupervisory Position 3 years INo Management Experience IDepartment Parks 120 Certificates & Licenses _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA � NOARK2019 MMI Job Match Match Match Match Match Match Match Match Average Annual Salary $14.90 $14.12 $14.71 $13.99 $17.37 $15.83 $15.51 I Salary Range I Geo Adjusted Annual Salary $14.90 $14.68 $14.71 $13.99 $16.50 $15.83 $15.51 I Geo Adjusted Salary Range Range Width 50.27% 49.89% 50.00% 47.09% 45.09% 50.04% 50.04% Minimum Midpoint $18.22 $16.70 $16.62 $16.32 $17.80 $17.59 $16.19 Maximum $21.88 $20.45 $19.95 $19.43 $23.47 $21.11 $19.43 Minimum $14.56 $14.19 $13.30 $13.21 $15.37 $14.07 $12.95 Midpoint Maximum $21.88 $21.27 $19.95 $19.43 $22.30 $21.11 $19.43 $14.56 $13.64 $13.30 $13.21 $16.18 $14.07 $12.95 $18.22 $17.37 $16.62 $16.32 $16.91 $17.59 $16.19 AVERAGES $15.20 $13.99 $17.06 $20.82 $15.16 $13.95 $17.03 $20.77 48.87% City of Fayetteville $ Difference % Difference $14.71 -$0.45 -3.06% $14.12 $0.17 1.20% $17.01 -$0.02 -0.13% $20.41 -$0.36 -1.75% 44.55% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 50 of 96 APPENDIX 5 Horticulturist Page 51 of 96 Job Description and Qualifications: Oversee all horticultural tasks including garden design, installation, maintenance, planning and ordering supplies, as well as greenhouse operations. Maintain Greenhouse - ordering, plant propagation, crop rotation, transplanting, watering and pest control. Education IFLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 9-10 years lYes Management Experience IDepartment 1 year I Parks 120 Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $21.12 $24.65 $23.71 $21.41 $24.32 $25.61 $25.93 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range I Range Width 50.05% 50.02% 49.97% 47.03% 45.06% 49.95% 49.98% Lnimum $21.42 $19.84 $19.53 $21.41 $21.54 $20.70 $20.75 Midpoint $26.78 $24.30 $24.41 $26.44 $23.70 $25.87 $25.93 Maximum $32.14 $29.76 $29.29 $31.48 $31.24 $31.04 $31.12 Minimum $21.42 $20.63 $19.53 $21.41 $20.46 $20.70 $20.75 Midpoint $26.78 $25.27 $24.41 $26.44 $22.52 $25.87 $25.93 Maximum $32.14 $30.95 $29.29 $31.48 $29.68 $31.04 $31.12 $21.12 $25.64 $23.71 $21.41 $23.10 $25.61 $25.93 AVERAGES $23.82 1 $20.74 $25.35 $30.87 $23.79 1 $20.70 $25.32 $30.81 48.86% City of Fayetteville $ Difference % Difference $24.79 $1.00 4.04% $20.43 -$0.27 -1.32% $24.62 -$0.70 -2.83% $29.54 -$1.27 -4.31% 44.59% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 51 of 96 APPENDIX 5 Human Resources Director Page 52 of 96 Job Description and Qualifications: Management and oversight for City's Human Resources Department. Creation and interpretation of the City's HR policies. HR Functional management of employee compensation, benefits, recruitment, retention, personnel records, EEOC charges, EEO compliance, F Education IFLSA Bachelor's Degree in HR Mgmt. or related field. Labor - Employment Law Degree Preferred Exempt Related Experience Supervisory Position 5 years I Supervisory Position Management Experience Department 3 years lHuman Resources (390) Certificates & Licenses Professional HR Certification Desirable Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range CITY Match Salary Minimum Midpoint Maximum Annual Salary Minimum Midpoint Maximum Width Bentonville, AR Match $47.41 $34.04 $45.97 $57.89 $47.41 $34.04 $45.97 $57.89 70.06% Jonesboro, AR Match $35.83 $31.85 $39.02 $47.78 $37.26 $33.12 $40.58 $49.69 50.03% Rogers, AR Match $46.66 $40.82 $51.02 $61.23 $46.66 $40.82 $51.02 $61.23 50.00% Springdale, AR Match $42.82 $32.12 $39.90 $47.69 $42.82 $32.12 $39.90 $47.69 48.47% Lawrence, KS Match $53.21 $54.54 $59.99 $79.08 $50.55 $51.81 $56.99 $75.13 45.01% CompAnalyst Match $50.70 $36.88 $46.10 $55.32 $50.70 $36.88 $46.10 $55.32 50.00% CompData Match $52.75 $40.19 $50.24 $60.28 $52.75 $40.19 $50.24 $60.28 49.99% DOL -NWA Match $52.53 $44.23 $55.29 $66.35 $52.53 $44.23 $55.29 $66.35 50.01% NOARK 2019 Match $49.31 $39.44 $49.83 $60.77 $49.31 $39.44 $49.83 $60.77 54.08% AVERAGES $47.91 $39.35 $48.60 $59.60 $47.78 $39.18 $48.44 $59.37 51.52% City of Fayetteville $50.49 $38.23 $46.06 $55.27 44.57% $ Difference $2.71 -$0.95 -$2.38 -$4.10 % Difference 5.37% -2.49% -5.16% -7.42% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 52 of 96 APPENDIX 5 Human Resources Generalist Page 53 of 96 Job Description and Qualifications: Participate in the development and implementation of HR goals, objectives, policies and priorities. Coordinate HR programs and activities including: performance management, compensation, employee development, employee relations and benefits. Education IFLSA Bachelor's Degree in HR M mt. or related field. lExempt Related Experience ISupervisory Position 5 years INo Management Experience IDepartment 2 years Human Resources 390 Certificates & Licenses PHR or SHRM-CP desirable. Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $28.45 $23.14 $28.92 $34.70 $28.45 $23.14 $28.92 $34.70 49.96% Jonesboro, AR Match $26.99 $23.92 $29.18 $35.59 $28.07 $24.88 $30.35 $37.01 48.75% Rogers, AR Match $23.46 $20.57 $25.71 $30.85 $23.46 $20.57 $25.71 $30.85 49.98% Springdale, AR Match $23.36 $18.91 $23.36 $27.81 $23.36 $18.91 $23.36 $27.81 47.07% Lawrence, KS Match $29.49 $26.07 $28.67 $37.79 $28.02 $24.77 $27.24 $35.90 44.93% CompAnalyst Match $28.36 $22.92 $28.65 $34.38 $28.36 $22.92 $28.65 $34.38 50.00% CompData Match $26.90 $22.66 $28.32 $33.98 $26.90 $22.66 $28.32 $33.98 49.96% DOL -NWA Match $26.64 $23.68 $29.60 $35.52 $26.64 $23.68 $29.60 $35.52 50.00% NOARK 2019 Match $25.35 $20.57 $26.43 $32.03 $25.35 $20.57 $26.43 $32.03 55.71% AVERAGES $26.56 $22.49 $27.65 $33.63 $26.51 $22.46 $27.62 $33.58 49.52% City of Fayetteville Vacant $23.05 $27.77 $33.32 44.56% $ Difference $26.51 $0.59 $0.15 40.26 % Difference 2.58% 0.54% -0.77% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 53 of 96 APPENDIX 5 Info Tech Director Page 54 of 96 Job Description and Qualifications: Responsible for day-to-day operations, maintenance, security and performance of the City's information technology infrastructure and applications, including GIS and Communications (telephony, VOIP, cell phones, wireless functionality). Education 1FLSA B.S. / B.A. related field Prefer I.T. Degree I Exempt Related Experience ISupervisory Position 5 years I Supervisory Position Management Experience IDepartment 3 years I Information Technologies 370 Certificates & Licenses Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $57.04 $36.77 $49.65 $62.51 $57.04 $36.77 $49.65 $62.51 70.00% Jonesboro, AR Match $40.13 $31.85 $39.02 $47.78 $41.74 $33.12 $40.58 $49.69 50.03% Rogers, AR Match $47.28 $40.82 $51.02 $61.23 $47.28 $40.82 $51.02 $61.23 50.00% Springdale, AR Match $47.20 $36.22 $45.00 $53.78 $47.20 $36.22 $45.00 $53.78 48.48% Lawrence, KS Match $63.42 $54.54 $59.99 $79.08 $60.25 $51.81 $56.99 $75.13 45.01% CompAnalyst Match $53.61 $42.54 $53.17 $63.80 $53.61 $42.54 $53.17 $63.80 49.98% CompData Match $54.23 $42.50 $53.13 $63.76 $54.23 $42.50 $53.13 $63.76 50.02% DOL -NWA Match $52.19 $42.42 $53.03 $63.64 $52.19 $42.42 $53.03 $63.64 50.02% NOARK 2019 Match $49.78 $39.82 $49.78 $59.74 $49.78 $39.82 $49.78 $59.74 50.03% AVERAGES $51.65 $40.83 $50.42 $61.70 $51.48 $40.67 $50.26 $61.48 51.16% City of Fayetteville $51.69 $40.08 $48.29 $57.95 44.59% $ Difference $0.21 -$0.59 -$1.97 -$3.53 % Difference 0.41% -1.47% -4.08% -6.08% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 54 of 96 APPENDIX 5 Inspector-Commercial+Res Page 55 of 96 Job Description and Qualifications: Review permit applications, drawings, and specifications for code and ordinance compliance. Inspect residential and commercial building during construction of new buildings, alternations, additions & repairs. Education 1FLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 3 years Non -Supervisory Management Experience Department Building Safety (220 Certificates & Licenses ICC Certification AR State Plumbing, Electrical and Mechanical Inspection Lics. CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Above Match Match Average Annual Salary $27.57 $21.18 $21.12 $17.15 $26.18 $21.28 $22.96 Salary Range Geo Adjusted Annual Salary $27.57 $22.03 $21.12 $17.15 $24.87 $21.28 $22.96 Geo Adjusted Salary Range Range Width 50.05% 50.00% 50.03% 47.04% 44.94% 49.97% 50.00% Minimum Midpoint $21.42 $26.78 $15.79 $19.34 $18.49 $23.11 $15.35 $18.96 $23.70 $26.07 $16.69 $20.86 $19.04 $23.80 Maximum $32.14 $23.68 $27.74 $22.57 $34.36 $25.03 $28.56 Minimum $21.42 $16.42 $18.49 $15.35 $22.52 $16.69 $19.04 Midpoint $26.78 $20.11 $23.11 $18.96 $24.77 $20.86 $23.80 L Maximum $32.14 $24.63 $27.74 $22.57 $32.64 $25.03 $28.56 AVERAGES $22.49 $18.64 $22.70 $27.73 $22.43 $18.56 $22.63 $27.62 48.78% City of Fayetteville $ Difference % Difference $22.08 -$0.35 -1.57% $18.63 $0.07 0.37% $22.45 -$0.18 -0.79% $26.93 -$0.69 -2.55% 44.55% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 55 of 96 APPENDIX 5 Internal Auditor Page 56 of 96 Job Description and Qualifications: The scope of internal audit encompasses the examination and evaluation of the adequacy and effectiveness of the City's governance, risk management process system of internal control structure and the quality of performance in carrying -out assigned respons Education FLSA B.S. / B.A. Accounting , Finance or related field Exempt Related Experience ISupervisory Position 5 years with 2 years of Auditing I Non -Supervisory Management Experience IDepartment Internal Audit (315) Certificates &Licenses Prefer one of the following: Certified Internal Auditor, Certified Information Systems Audit or Certified Fraud Exa Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $35.95 $27.03 $36.49 $45.95 $35.95 $27.03 $36.49 $45.95 70.00% Jonesboro, AR Match $28.57 $23.57 $28.87 $35.35 $29.71 $24.51 $30.02 $36.76 49.98% Rogers, AR Match $37.48 $28.36 $35.45 $42.53 $37.48 $28.36 $35.45 $42.53 49.96`Yo Springdale, AR Match $35.38 $27.11 $33.48 $39.86 $35.38 $27.11 $33.48 $39.86 47.03% Lawrence, KS Match $38.11 $36.62 $40.28 $53.10 $36.20 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $35.19 $28.07 $35.09 $42.11 $35.19 $28.07 $35.09 $42.11 50.02% CompData Match $38.72 $29.50 $36.88 $44.27 $38.72 $29.50 $36.88 $44.27 50.07% DOL -NWA Match $38.74 $29.43 $36.79 $44.15 $38.74 $29.43 $36.79 $44.15 50.02% NOARK 2019 Match $36.16 $31.25 537.65 $45.18 $36.16 531.25 $37.65 $45.18 44.58% AVERAGES $36.03 1 $28.99 $35.66 $43.61 $35.95 $28.89 $35.57 $43.47 50.46% City of Fayetteville $39.33 $29.52 $35.57 $42.68 44.58% $ Difference $3.38 $0.63 $0.00 -$0.79 % Difference 8.60% 2.12% 0.00% -1.86% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 56 of 96 APPENDIX 5 Maintenance Worker III Parks Page 57 of 96 Job Description and Qualifications: Perform various repairs and improvements as assigned using all types of equipment. Operate and maintain equipment. Assist as assigned in all aspects of the division including grounds maintenance, facilities maintenance, equipment maintenance, athletic field maintenance and urban forestry. Education FLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 2 years INo Management Experience Department Parks (120) Certificates & Licenses Obtain a CDL - A license within six (6) months of hire CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $18.00 $14.03 $14.71 $14.50 $17.37 $16.92 $16.08 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width Minimum Midpoint $18.22 $14.51 $16.62 $16.32 $17.80 $17.43 $15.96 Maximum $21.88 $17.77 $19.95 $19.43 $23.47 $20.92 $19.07 Minimum Midpoint $18.22 $15.09 $16.62 $16.32 $16.91 $17.43 $15.96 Maximum $21.88 $18.48 $19.95 $19.43 $22.30 $20.92 $19.07 $14.56 $12.40 $13.30 $13.21 $16.18 $13.94 $12.75 $18.00 $14.59 $14.71 $14.50 $16.50 $16.92 $16.08 $14.56 $12.90 $13.30 $13.21 $15.37 $13.94 $12.75 50.27% 43.26% 50.00% 47.09% 45.09% 50.07% 49.57% AVERAGES $15.94 $13.76 $16.69 $20.36 $15.90 $13.72 $16.65 $20.29 47.90% City of Fayetteville $ Difference % Difference $14.86 -$1.04 -7.00% $13.66 -$0.06 -0.43% $16.46 -$0.19 -1.15% $19.75 -$0.54 -2.73% 44.58% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 57 of 96 APPENDIX 5 Maintenance Worker III Transptn Page 58 of 96 Job Description and Qualifications: Perform hand labor for asphalt, concrete or other material as needed. Operate concrete saws to make necessary cuts in order to continue work flow. Operate loaders, tree trimmers and othe construction equipment as needed. Train on use of heavy equipment. Education IFLSA H.S. Diploma or GED Non -Exempt Related Experience I Supervisory Position Non -Supervisory Management Experience IDepartment Transportation (130 Certificates & Licenses Class "B" CDL Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum F Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $16.64 $14.56 $18.22 $21.88 $16.64 $14.56 $18.22 $21.88 50.27% Jonesboro, AR Match $14.35 $12.40 $14.51 $17.77 $14.92 $12.90 $15.09 $18.48 43.26% Rogers, AR Match $14.71 $13.30 $16.62 $19.95 $14.71 $13.30 $16.62 $19.95 50.00% Springdale, AR Match $14.50 $13.21 $16.32 $19.43 $14.50 $13.21 $16.32 $19.43 47.09% Lawrence, KS Match $17.37 $16.18 $17.80 $23.47 $16.50 $15.37 $16.91 $22.30 45.09% DOL -NWA Match $16.92 $13.94 $17.43 $20.92 $16.92 $13.94 $17.43 $20.92 50.07% NOARK 2019 Match $16.08 $12.75 $15.96 $19.07 $16.08 $12.75 $15.96 $19.07 49.57% AVERAGES $15.80 1 $13.76 $16.69 $20.36 $15.75 $13.72 $16.65 $20.29 47.90% City of Fayetteville $14.43 $13.66 $16.46 $19.75 44.58% $ Difference -$1.32 -$0.06 -$0.19 -$0.54 % Difference -9.17% -0.43% -1.15% -2.73% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 58 of 96 APPENDIX 5 Maintenance Worker III Water Sw Page 59 of 96 Job Description and Qualifications: Fix water and sewer leaks in order to keep the City's water lines intact and in good working order. Install mains for both water and sewer and install water and sewer taps. Maintain truck, equipment and related tools. Education 1FLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position 6 months I Non -Supervisory Management Experience IlDepartment Water & Sewer (160) Certificates & Licenses Class A Commercial License Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum _CITY Match Salary Annual Salary Width Bentonville, AR Match $16.87 $14.56 $18.22 $21.88 $16.87 $14.56 $18.22 $21.88 50.27% Jonesboro, AR Match $21.10 $17.91 $21.37 $25.76 $21.94 $18.63 $22.22 $26.79 43.80% Rogers, AR Match $15.85 $14.27 $17.84 $22.30 $15.85 $14.27 $17.84 $22.30 56.27% Springdale, AR Match $16.00 $15.95 $19.93 $23.92 $16.00 $15.95 $19.93 $23.92 49.97% Lawrence, KS Match $17.37 $16.18 $17.80 $23.47 $16.50 $15.37 $16.91 $22.30 45.09% DOL -NWA Match $16.92 $13.94 $17.43 $20.92 $16.92 $13.94 $17.43 $20.92 50.07% NOARK 2019 Match $16.08 $12.75 $15.96 $19.07 $16.08 $12.75 $15.96 $19.07 49.57% AVERAGES $17.17 1 $15.08 $18.36 $22.47 $17.17 $15.07 $18.36 $22.45 49.03% City of Fayetteville $14.83 $13.66 $16.46 $19.75 44.58% $ Difference -$2.34 -$1.41 -$1.90 -$2.70 % Difference -15.75% -10.30% -11.53% -13.69% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 59 of 96 APPENDIX 5 Maintenance Worker IV Asphalt Page 60 of 96 Job Description and Qualifications: Provide supervision of Maintenance III and other workers in the absence of the Crew Leader. Operate heavy equipment such as, dozer, gradall, backhoe, grader, bobcat skid loader, dump truck, front end loader and rollers. Operate specialized heavy equipment Education 1FLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position 18 months I Non -Supervisory Management Experience I Department Transportation (130) Certificates & Licenses Class "B" CDL _CITY t Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $18.00 $16.69 $18.13 $16.89 $21.69 $18.94 $18.40 Salary Range Geo Adjusted Annual Salary $18.00 $17.36 $18.13 $16.89 $20.61 $18.94 $18.40 Geo Adjusted Salary Range Range Width 49.87% 49.89% 50.00% 47.13% 45.05% 50.06% 50.99% Minimum Midpoint $19.69 $16.70 $17.92 $17.20 $21.54 $19.50 $19.01 Maximum $23.62 $20.45 $21.51 $20.48 $28.40 $23.41 $22.95 Minimum $15.76 $14.19 $14.34 $13.92 $18.60 $15.60 $15.20 Midpoint Maximum $19.69 $23.62 $17.37 $21.27 $17.92 $21.51 $17.20 $20.48 $20.46 $26.98 $19.50 $23.41 $19.01 $22.95 $15.76 $13.64 $14.34 $13.92 $19.58 $15.60 $15.20 AVERAGES $18.39 1 $15.43 $18.79 $22.97 $18.33 $15.37 $18.74 $22.89 48.89% City of Fayetteville $ Difference % Difference $16.89 -$1.44 -8.54% $14.12 -$1.25 -8.87% $17.01 -$1.73 -10.15% $20.41 -$2.48 -12.14% 44.550/ Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 60 of 96 APPENDIX 5 Maint Worker IV Water-Sewer-Lic Page 61 of 96 Job Description and Qualifications: Assist Supervisor with the planning and preparation of jobs. Assist Supervisor in ensuring subordinates are working to their potential. Function as supervisor in the absence of the foreman. Education IFLSA H.S. Diploma or GED andspecialize training Non -Exempt Related Experience Supervisory Position 3 years INo Management Experience Department Water & Sewer 160 Certificates & Licenses Class III Water Distribution License and Arkansas Class I Wastewater License _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK2019 Job Match Match Match Match Match Match Match Match Average Annual Salary Salary Range Geo Adjusted Annual Salary 520.77 $24.53 $17.17 $20.50 $19.69 $18.94 $18.40 Geo Adjusted Salary Range Range Width 49.91% 51.76% 56.20% 50.00% 45.05% 50.06% 50.92% Minimum $17.01 $18.86 $16.30 $16.96 $19.58 $15.60 $15.20 Midpoint= Maximum Minimum $17.01 $19.61 $16.30 $16.96 $18.60 $15.60 $15.20 Midpoint $21.26 $24.69 $20.37 $21.20 $20.46 $19.50 $19.01 Maximum $25.50 $29.76 $25.46 $25.44 $26.98 $23.41 $22.94 $20.77 $23.59 $17.17 $20.50 $20.73 $18.94 $18.40 $21.26 $23.74 $20.37 $21.20 $21.54 $19.50 $19.01 $25.50 $28.62 $25.46 $25.44 $28.40 $23.41 $22.94 AVERAGES $20.01 1 $17.07 $20.95 $25.68 $20.00 $17.04 $20.93 $25.64 50.48% City of Fayetteville $ Difference % Difference $18.39 -$1.61 -8.75% $15.02 -$2.02 -13.45% $18.10 -$2.83 -15.62% $21.72 -$3.92 -18.05% 44.61% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 61 of 96 APPENDIX 5 Meter Reader Page 62 of 96 Job Description and Qualifications: Responsible for reading water meters. Assist with turnons and turnoffs and perform minor meter maintenance. Assist with customer service related jobs such as connecting and disconnecting water meters. Education 1FLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position Non -Supervisor Management Experience IDepartment W/S Services - Meter 430 Certificates & Licenses Driver's License CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA � NOARK 2019 MMI Job Match Match Match Match Match Match Match Match Average Annual Salary $16.53 $18.00 $16.96 $16.70 $17.37 $15.86 $16.19 Salary Range Geo Adjusted Annual Salary $16.53 $18.72 $16.96 $16.70 $16.50 $15.86 $16.19 Geo Adjusted Salary Range Range Width 50.27% 52.25% 56.27% 49.97% 45.09% 49.93% 50.99% Minimum $14.56 $13.91 $14.27 $15.95 $16.18 $14.10 $15.20 Midpoint Maximum $21.88 $21.18 $22.30 $23.92 $23.47 $21.14 $22.95 Minimum $14.56 $14.47 $14.27 $15.95 $15.37 $14.10 $15.20 Midpoint Maximum $21.88 $22.03 $22.30 $23.92 $22.30 $21.14 $22.95 $18.22 $17.55 $17.84 $19.93 $17.80 $17.16 $19.01 $18.22 $18.25 $17.84 $19.93 $16.91 $17.16 $19.01 AVERAGES $16.80 $14.88 $18.22 $22.41 $16.78 $14.85 $18.19 $22.36 50.62% City of Fayetteville $ Difference % Difference $15.13 -$1.65 -10.91% $14.12 -$0.73 -5.14% $17.01 -$1.18 -6.93% $20.41 -$1.95 -9.55% 44.55% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 62 of 96 APPENDIX 5 Network Engineer Page 63 of 96 Job Description and Qualifications: Design, analyze, implement and maintain LAN/WAN systems for optimal data integrity, reliability and speed. Troubleshoot network, server, user management and other computer related problems. Education 1FLSA H.S. Diploma B.S. / B.A. related field lExempt Related Experience ISupervisory Position 10 years or 5 years with BS/BA Non -Supervisory Management Experience Department Information Technologies 370 Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Match Match Average Annual Salary $33.39 $33.44 $36.73 $35.50 $32.72 $37.55 $35.70 $37.40 $38.03 Salary Range Geo Adjusted I Annual Saqla!Ly_l Geo Adjusted Salary Range Range Width 70.00% 50.02% 50.00% 47.04% 45.01% 49.98% 49.98% 50.00% 52.05% Minimum Midpoint $36.49 $31.53 $32.85 $31.72 , $32.11 $34.66 $34.51 $34.00 $38.10 Maximum $45.95 $37.84 $39.42 $37.76 $42.33 $41.59 $41.41 $40.80 $46.04 Minimum $27.03 $26.23 $26.28 $25.68 $27.73 $27.73 $27.61 $27.20 $30.28 Midpoint $36.49 $32.79 $32.85 $31.72 $30.50 $34.66 $34.51 $34.00 $38.10 Maximum $45.95 $39.35 $39.42 $37.76 $40.21 $41.59 $41.41 $40.80 $46.04 $27.03 $25.22 $26.28 $25.68 $29.19 $27.73 $27.61 $27.20 $30.28 $33.39 $34.78 $36.73 $35.50 $31.08 $37.55 $35.70 $37.40 $38.03 AVERAGES $35.61 1 $27.36 $41.46 $35.57 $27.31 $33.96 $41.39 51.58% $34.00 City of Fayetteville $ Difference % Difference $40.19 $4.62 11.49% $27.80 $0.49 1.77% $33.49 -$0.47 -1.40% $40.19 -$1.20 -2.99% 44.57% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 63 of 96 APPENDIX 5 Office Manager-Water+Sewer Page 64 of 96 Job Description and Qualifications: Perform supervisory responsibilities. Respond to verbal and written communications from public and internal sources. Input and monitor service requests using the municipal management system. Assist in the preparation of administrative reports. Oversee da Education IFLSA H.S. Diploma or GED andspecialize training Non -Exempt Related Experience Supervisory Position 3 years Supervisory Position Management Experience Department Water & Sewer 160 Certificates & Licenses CIT Job Match Average Annual Salary Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width Minimum_J Midpoint I Maximum I Minimum Midpoint Maximum Bentonville, AR Match $23.99 $19.84 $24.79 $29.75 $23.99 $19.84 $24.79 $29.75 49.95% Jonesboro, AR Match $19.23 $17.35 $21.26 $26.03 $20.00 $18.04 $22.11 $27.07 50.06% Rogers, AR Above $31.83 $22.13 $27.66 $33.19 $31.83 $22.13 $27.66 $33.19 49.98% Springdale, AR Match $27.50 $21.02 $26.28 $31.53 $27.50 $21.02 $26.28 $31.53 50.00% Lawrence, KS Match $24.26 $21.54 $23.70 $31.24 $23.05 $20.46 $22.52 $29.68 45.06% DOL -NWA Match $22.22 $18.71 $23.39 $28.07 $22.22 $18.71 $23.39 $28.07 50.03% NOARK 2019 Match $23.29 $18.91 $23.90 $28.97 $23.29 $18.91 $23.90 $28.97 53.20% AVERAGES $24.62 $19.93 $24.43 $29.83 $24.55 $19.87 $24.38 $29.75 49.71% City of Fayetteville $21.14 $18.63 $22.45 $26.93 44.55% $ Difference -$3.41 -$1.24 -$1.93 -$2.82 % Difference -16.15% -6.67% -8.59% -10.48% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 64 of 96 APPENDIX 5 Park Facilities Maint Worker Page 65 of 96 Job Description and Qualifications: Safely perform construction, maintenance and repair on equipment and/or facilities (playground equipment, restrooms, concession stands, park pavilions, boat docks, offices etc.). Perform electrical work, masonry, painting, plumbing, metal and carpentry work in all facilities. Education FLSA H.S. Diploma or GED Non -Exempt Related Experience ISupervisory Position 5 years INo Management Experience Department Parks 120 Certificates & Licenses Driver's License CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $18.00 $18.31 $20.31 $19.73 $20.36 $21.64 $21.68 Salary Range Maximum $25.50 $24.33 $24.62 $24.67 $28.40 $24.70 $25.77 Geo Adjusted Annual Salary $18.00 $19.04 $20.31 $19.73 $19.34 $21.64 $21.68 Geo Adjusted Salary Range Range Width 49.91% 44.57% 50.03% 47.11% 45.05% 50.06% 47.43% Minimum Midpoint $17.01 $21.26 $16.83 $20.27 $16.41 $20.52 $16.77 $20.72 $19.58 $21.54 $16.46 $20.58 $17.48 $21.61 Minimum $17.01 $17.50 $16.41 $16.77 $18.60 $16.46 $17.48 Midpoint $21.26 $21.08 $20.52 $20.72 $20.46 $20.58 $21.61 Maximum $25.50 $25.30 $24.62 $24.67 $26.98 $24.70 $25.77 AVERAGES $20.00 $17.22 $20.93 $25.43 1 $19.96 $17.18 $20.89 $25.36 47.67% City of Fayetteville $ Difference % Difference $21.33 $1.37 6.41% $16.83 -$0.35 -2.05% $20.27 -$0.62 -3.06% $24.33 -$1.03 -4.25% 44.56% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 65 of 96 APPENDIX 5 Park Planner ❑ Page 66 of 96 Job Description and Qualifications: Use independent judgment and creativity in the design and preparation of construction documents, specifications for park development and improvement projects ensuring compliance with all safety and ADA regulations, as well as other applicable City, County, State and Federal guidelines. Includes coordination with other City departments and divisions, utility companies and other agencies as necessary. Education IFLSA Bachelor's degree (B.A. or B.S.) in Civil Engineering or related field IlExempt Related Experience Supervisory Position 4 years INo Management Experience Department 2 years I Parks (120) Certificates & Licenses Arkansas Landscape Architect's license or Professional Engineer's license Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $30.80 $23.14 $28.92 $34.70 $30.80 $23.14 $28.92 $34.70 49.96% Jonesboro, AR Match $29.38 $19.84 $24.30 $29.76 $30.56 $20.63 $25.27 $30.95 50.02% Rogers, AR Match $27.85 $20.57 $25.71 $30.85 $27.85 $20.57 $25.71 $30.85 49.98% Springdale, AR Match $25.12 $20.34 $25.12 $29.91 $25.12 $20.34 $25.12 $29.91 47.05% Lawrence, KS Match $33.95 $29.19 $32.11 $42.33 $32.25 $27.73 $30.50 $40.21 45.01% CompAnalyst Match $29.08 $23.50 $29.38 $35.26 $29.08 $23.50 $29.38 $35.26 50.04% CompData Match $29.41 $23.77 $29.71 $35.65 $29.41 $23.77 $29.71 $35.65 49.98% DOL -NWA Match $29.37 $22.69 $28.36 $34.03 $29.37 $22.69 $28.36 $34.03 49.98% NOARK 2019 Match $28.22 sib $22.17 $27.71 $33.25 $28.22 $22.17 $27.71 $33.25 49.98% AVERAGES $29.24 $22.80 $27.92 $33.97 $29.18 $22.73 $27.85 $33.87 49.02% City of Fayetteville $29.02 $23.05 $27.77 $33.32 44.56% $ Difference -$0.16 $0.32 -$0.08 -$0.55 % Difference -0.57% 1.40% -0.30% -1.64% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 66 of 96 APPENDIX 5 Park Planning Superintendent Page 67 of 96 Job Description and Qualifications: Use independent judgment and creativity in the design and preparation of construction documents, specifications for park development and improvement projects ensuring compliance with all safety and ADA regulations, as well as other applicable City, County, State and Federal guidelines. Includes coordination with other City departments and divisions, utility companies and other agencies as necessary. Education 1FLSA Bachelor's degree B.A. or B.S. in Civil Engineering or related field I Exempt Related ExperienceSupervisory Position 6 years IYes Management Experience IDepartment 2 years Parks 120 Certificates & Licenses Arkansas Landscape Architect's license or Professional Engineer's license Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $38.79 $27.03 $36.49 $45.95 $38.79 $27.03 $36.49 $45.95 70.00% Jonesboro, AR Match $3232 $26.19 $30.09 $37.84 $33.61 $27.24 $31.29 $39.35 44.46% Rogers, AR Match $34.80 $26.28 $32.85 $39.42 $34.80 $26.28 $32.85 $39.42 50.00% Springdale, AR Match $31.72 $25.68 $31.72 $37.76 $31.72 $25.68 $31.72 $37.76 47.04% Lawrence, KS Match $38.00 $32.70 $35.97 $47.41 $36.10 $31.07 $34.17 $45.04 44.96% CompAnalyst Match $38.25 $27.05 $33.81 $40.57 $38.25 $27.05 $33.81 $40.57 49.98% CompData Match $37.12 $28.88 $36.10 $43.32 $37.12 $28.88 $36.10 $43.32 50.00% DOL -NWA Match $38.06 $27.68 $34.60 $41.52 $38.06 $27.68 $34.60 $41.52 50.00% NOARK 2019 Match $36.43 $29.54 $36.92 $44.30 $36.43 $29.54 $36.92 $44.30 49.97% AVERAGES $36.17 $27.89 $34.28 $42.01 $36.10 $27.83 $34.22 $41.91 50.62% City of Fayetteville $37.84 $27.80 $33.49 $40.19 44.57% $ Difference $1.74 -$0.03 -$0.73 -$1.72 % Difference 4.60% -0.10% -2.17% -4.29% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 67 of 96 APPENDIX 5 Parking Enforcement Officer Page 68 of 96 Job Description and Qualifications: Enforce laws, codes and city ordinance requirements for parking regulations. Inspect Downtown and Entertainment Districts for violations of various City codes including: parking regulations and compliance, residential parking ordinances, traffic regulations related to parking and pedestrian safety. Education IFLSA H.S. Diploma or GED Non -Exempt Related Experience Supervisory Position 1 year INo Management Experience Department Parkin 450 Certificates & Licenses _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK2019 Job Match Match Match Match Match Match Match Match Average Annual Salary -Emilimu_m_L $18.60 $16.85 $16.29 $17.96 $17.65 $18.53 $19.04 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 49.91% 50.07% 50.00% 47.07% 45.09% 50.03% 47.43% Midpoint $21.26 $17.58 $17.92 $19.87 $17.80 $20.59 $21.61 Maximum $25.50 $21.53 $21.51 $23.62 $23.47 $24.71 $25.77 Minimum $17.01 $14.92 $14.34 $16.06 $15.37 $16.47 $17.48 Midpoint $21.26 $18.28 $17.92 $19.87 $16.91 $20.59 $21.61 I Maximum $25.50 $22.39 $21.51 $23.62 $22.30 $24.71 $25.77 $17.01 $14.35 $14.34 $16.06 $16.18 $16.47 $17.48 $18.60 $17.52 $16.29 $17.96 $16.77 $18.53 $19.04 AVERAGES $17.85 $15.98 $19.52 $23.73 $17.82 $15.95 $19.49 $23.69 48.50% City of Fayetteville $ Difference % Difference $18.32 $0.50 2.75% $16.83 $0.88 5.23% $20.27 $0.78 3.84% $24.33 $0.64 2.65% 44.56% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 68 of 96 APPENDIX 5 Parks+Rec Director Page 69 of 96 Job Description and Qualifications: Oversee the Parks and Recreation Department including, recreational programs, park maintenance, horticulture, park planning and urban forestry. Develop, study and recommend actions to improve and provide high quality parks, services and recreation program Education 1FLSA B.S. / B.A. in Parks and Recreation Management IlExempt Related Experience Supervisory Position 6 years I Supervisory Position Management Experience IDepartment 4 years I Parks 120 Certificates & Licenses Master's degree in related field and 5 years in Parks and Recreation Administration and 4 years management expel Job Average Annual I Salary Range I Geo Adjusted I Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $52.02 $36.77 $49.65 $62.51 $52.02 $36.77 $49.65 $62.51 70.00% Jonesboro, AR Match $34.24 $31.85 $39.02 $47.78 $35.61 $33.12 $40.58 $49.69 50.03% Rogers, AR Match $55.19 $42.89 $53.62 $64.34 $55.19 $42.89 $53.62 $64.34 50.01% Springdale, AR Match $49.64 $34.85 $43.30 $51.75 $49.64 $34.85 $43.30 $51.75 48.49% Lawrence, KS Match $58.53 $59.99 $65.99 $83.99 $55.60 $56.99 $62.69 $79.79 40.01% CompAnalyst Match $55.43 $39.88 $49.86 $59.83 $55.43 $39.88 $49.86 $59.83 50.03% CompData Match $53.59 $40.07 $50.09 $60.11 $53.59 $40.07 $50.09 $60.11 50.01% DOL -NWA Match $52.19 $39.33 $49.16 $58.99 $52.19 $39.33 $49.16 $58.99 49.99% NOARK 2019 Match $50.00 $40.00 $50.00 $60.00 $50.00 $40.00 $50.00 $60.00 50.00% AVERAGES $51.20 1 $40.63 $50.08 $61.03 $51.03 $40.43 $49.88 $60.78 50.32% City of Fayetteville $55.14 $40.08 $48.29 $57.95 44.59% $ Difference $4.11 -$0.35 -$1.59 -$2.83 % Difference 7.45% -0.88% -3.30% -4.88% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 69 of 96 APPENDIX 5 Parks Maint Superintendent Page 70 of 96 Job Description and Qualifications: Plan, administer and supervise maintenance operations of the Parks and Recreation Division. This work includes oversight of programs for ground maintenance, athletic fields, turf grass, urban forestry, horticulture, public lands, swimming pool, park facilities and capital improvements. Education FLSA B.S./.B.A degree in related field Exempt Related Experience Supervisory Position 4 years ISupervisory Position Management Experience Department 3 years Parks 120 Certificates & Licenses National Playground Safety Ins ection Certification Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $38.79 $27.03 $36.49 $45.95 $38.79 $27.03 $36.49 $45.95 70.00% Jonesboro, AR Match $32.32 $26.19 $30.09 $37.84 $33.61 $27.24 $31.29 $39.35 44.46% Rogers, AR Match $34.80 $26.28 $32.85 $39.42 $34.80 $26.28 $32.85 $39.42 50.00% Springdale, AR Match $34.45 $25.68 $31.72 $37.76 $34.45 $25.68 $31.72 $37.76 47.04% Lawrence, KS Match $38.00 $32.70 $35.97 $47.41 $36.10 $31.07 $34.17 $45.04 44.96% CompAnalyst Match $38.25 $27.05 $33.81 $40.57 $38.25 $27.05 $33.81 $40.57 49.98% CompData Match $37.12 $28.88 $36.10 $43.32 $37.12 $28.88 $36.10 $43.32 50.00% DOL -NWA Match $38.06 $27.68 $34.60 $41.52 $38.06 $27.68 $34.60 $41.52 50.00% NOARK 2019 Match $36.43 $29.54 $36.92 EEL - $44.30 $36.43 $29.54 $36.92 $44.30 49.97% AVERAGES $36.47 $27.89 $34.28 $42.01 $36.40 $27.83 $34.22 $41.91 50.62% City of Fayetteville $40.19 $27.80 $33.49 $40.19 44.57% $ Difference $3.79 -$0.03 -$0.73 -$1.72 % Difference 9.43% -0.10% -2.17% -4.29% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 70 of 96 APPENDIX 5 Planner Page 71 of 96 Job Description and Qualifications: Prepare and present staff recommendations and reports regarding development within the City's jurisdiction at public meetings. Present projects to various committees, the Planning Commissio and City Council. Conduct research on planning policy issues and best practices. Education FLSA B.A. or B.S. in a related field lExempt Related Experience Supervisory Position 1 year Non -Supervisory Management Experience Department Planning (230) Certificates & Licenses AICP Certification preferred Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $25.71 $21.42 $26.78 $32.14 $25.71 $21.42 $26.78 $32.14 50.05% Jonesboro, AR Match $20.00 $18.18 $22.27 $27.27 $20.80 $18.91 $23.16 $28.36 49.97% Rogers, AR Match $23.70 $18.49 $23.11 $27.74 $23.70 $18.49 $23.11 $27.74 50.03% Springdale, AR Match $20.93 $18.20 $22.48 $26.76 $20.93 $18.20 $22.48 $26.76 47.03% Lawrence, KS Match $24.89 $23.70 $36.07 $34.36 $23.65 $22.52 $34.27 $32.64 44.94% DOL -NWA Match $25.46 $20.42 $25.52 $30.63 $25.46 $20.42 $25.52 $30.63 50.00% NOARK 2019 Match $25.10 $20.08 $25.10 $30.12 $25.10 $20.08 $25.10 $30.12 50.00% AVERAGES $23.68 $20.07 $25.90 $29.86 $23.62 $20.01 $25.77 $29.77 48.81% City of Fayetteville $24.68 $20.43 $24.62 $29.54 44.59% $ Difference $1.06 $0.42 -$1.15 -$0.23 % Difference 4.29% 2.08% -4.69% -0.78% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 71 of 96 APPENDIX 5 Plans Examiner -Building Officl Page 72 of 96 Job Description and Qualifications: Serve as primary Plans Examiner for all multi -family and commercial permit applications in conformance with applicable codes and ordinances. Facilitate the review and approval process in an efficient and effective manner, maintaining communication with applicants and design professionals at all stages of the process. Education FLSA H.S. Diploma or GED and specialize training Exempt Related Experience Supervisory Position 5 years INo Management Experience IDepartment Building Safety 220 Certificates & Licenses Commercial Inspector and Commerical Plans Examiner CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $29.74 $24.69 $26.07 $26.86 $28.19 $27.06 $26.88 Salary Range Geo Adjusted Annual Salary $29.74 $25.68 $26.07 $26.86 $26.78 $27.06 $26.88 Geo Adjusted Salary Range Range Width 50.05% 50.03% 49.98% 47.05% 44.93% 50.00% 50.02% Minimum Midpoint $21.42 $26.78 $19.01 $23.29 $20.57 $25.71 $20.34 $25.12 $26.07 $28.67 $21.44 $26.80 $21.15 $26.44 Maximum $32.14 $28.52 $30.85 $29.91 $37.79 $32.16 $31.73 Minimum $21.42 $19.77 $20.57 $20.34 $24.77 $21.44 $21.15 I Midpoint $26.78 $24.22 $25.71 $25.12 $27.24 $26.80 $26.44 L Maximum $32.14 $29.66 $30.85 $29.91 $35.90 $32.16 $31.73 AVERAGES $27.07 $21.43 $26.12 $31.87 $27.01 $21.35 $26.04 $31.76 48.77% City of Fayetteville $ Difference % Difference $27.80 $0.79 2.84% $21.34 -$0.01 -0.05% $25.71 -$0.33 -1.30% $30.85 -$0.91 -2.96% 44.56% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 72 of 96 APPENDIX 5 Police Captain Page 73 of 96 Job Description and Qualifications: Under the direction of the Deputy Chief, the incumbent is responsible for the daily operational functions of the City's Police Department. Assist the Deputy Chief in the planning, coordination, supervision, and evaluation of police department operations. Education IFLSA H.S. Diploma or GED I Exempt Related Experience Supervisory Position 9-10 years IYes Management Experience I Department 5 years I Police (600) Certificates & Licenses ACIC and NCIC Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $46.20 $34.55 $44.89 $55.22 $46.20 $34.55 $44.89 $55.22 59.83% Jonesboro, AR Match $39.54 $34.13 $36.84 $39.54 $41.12 $35.50 $38.31 $41.12 15.83% Rogers, AR Match $47.94 $38.74 $48.43 $58.11 $47.94 $38.74 $48.43 $58.11 50.00% Springdale, AR Match $48.07 $32.05 $40.06 $48.07 $48.07 $32.05 $40.06 $48.07 49.98% Lawrence, KS Above $52.46 $46.76 $51.43 $67.80 $49.84 $44.42 $48.86 $64.41 45.00% CompAnalyst Match $45.17 $35.78 $44.72 $53.66 $45.17 $35.78 $44.72 $53.66 49.97% CompData Match $46.53 $39.18 $48.98 $58.78 $46.53 $39.18 $48.98 $58.78 50.03% DOL -NWA Match $43.61 $33.23 $41.54 $49.85 $43.61 $33.23 $41.54 $49.85 50.02% NOARK 2019 Match AVERAGES $46.19 1 $36.80 $44.61 $53.88 $46.06 $36.68 $44.47 $53.65 46.27% City of Fayetteville $43.72 $32.98 $39.73 $47.68 44.57% $ Difference -$2.34 -$3.70 -$4.74 -$5.97 % Difference -5.35% -11.22% -11.94% -12.53% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 73 of 96 APPENDIX 5 Police Chief Page 74 of 96 Job Description and Qualifications: Responsible for the operations of the Police Department to ensure effective enforcement of laws and ordinances. Education 1FLSA B.S./B.A. Degree in Criminal Justice I Exempt Related Experience ISupervisory Position 11 years I Supervisory Position Management Experience I Department 9 years Police Department 600 Certificates & Licenses Advanced Law Management or Executive Development School, FBI National Academ and Senior Mana emen CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Mateh Match Match Match Match Match Match Match Match Match Average Annual Salary $66.32 $51.92 $57.61 $60.85 $66.80 $58.24 $62.29 $58.72 Salary Range Geo Adjusted Annual SalaryMinimum Geo Adjusted Salary Range Range Width 59.97% 12.50% 50.02% 48.70% 40.00% 49.98% 50.02% 50.02% Minimum Midpoint $43.37 $56.38 $46.15 $49.04 $49.12 $61.41 $40.92 $50.92 $64.79 $71.27 $44.38 $55.47 $48.98 $61.23 $44.66 $55.83 r Maximum $43.37 $48.00 $49.12 $40.92 $61.55 $44.38 $48.98 $44.66 I Midpoint $56.38 $51.00 $61.41 $50.92 $67.71 $55.47 $61.23 $55.83 I Maximum $69.38 $54.00 $73.69 $60.85 $86.17 $66.56 $73.48 $67.00 $69.38 $51.92 $73.69 $60.85 $90.70 $66.56 $73.48 $67.00 $66.32 $54.00 $57.61 $60.85 $63.46 $58.24 $62.29 $58.72 AVERAGES 1 $60.34 $47.80 $57.69 1 $69.20 $60.19 $47.62 $57.49 $68.89 44.66% City of Fayetteville $ Difference % Difference $58.61 -$1.58 -2.69% $45.63 -$1.99 -4.37% $54.98 -$2.51 -4.57% $65.97 -$2.92 -4.43% 44.58% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 74 of 96 APPENDIX 5 Police Support Specialist Page 75 of 96 Job Description and Qualifications: Effectively interview citizens (some are very upset), both in person and over the phone, to determine if a crime was committed. Document crimes against persons and/or property. Take photographs of evidence and collect evidence. Submit evidence as required. Transcribe and code report utilizing proper crime reporting protocol. Education I FLSA H.S. Diploma or GED Non -Exempt Related Experience ISupervisory Position <1 years INo Management Experience Department Pollice (650) Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $17.11 $15.79 $16.94 $16.90 $20.61 $16.68 $16.92 Salary Range Geo Adjusted Annual Salary $17.11 $16.42 $16.94 $16.90 $19.58 $16.68 $16.92 Geo Adjusted Salary Range Range Width 50.27% 49.89% 50.00% 47.13% 45.00% 50.07% 50.00% Minimum $14.56 $13.64 $13.30 $13.92 $17.80 $14.06 $13.36 Midpoint $18.22 $16.70 $16.62 $17.20 $19.58 $17.58 $16.70 Maximum $21.88 $20.45 $19.95 $20.48 $25.81 $21.10 $20.04 Minimum $14.56 $14.19 $13.30 $13.92 $16.91 $14.06 $13.36 F Midpoint $18.22 $17.37 $16.62 $17.20 $18.60 $17.58 $16.70 I Maximum $21.88 $21.27 $19.95 $20.48 $24.52 $21.10 $20.04 ,77 AVERAGES $17.28 1 $14.38 $17.51 $21.39 $17.22 $14.33 $17.47 $21.32 48.79% City of Fayetteville $ Difference % Difference $16.11 -$1.11 -6.90% $14.12 -$0.21 -1.48% $17.01 -$0.46 -2.70% $20.41 -$0.91 -4.46% 44.55% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 75 of 96 APPENDIX 5 Property -Evidence Manager Page 76 of 96 Job Description and Qualifications: Respond after hours to manage intake of large items, large quantities, or other items of evidence requiring special handling. Ensure an accurate chain of custody (both hard and electronic copy) that contains the signatures of all parties controlling the piece of property or evidence from intake to disposal. Education IFLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position 3 years IYes Management Experience I Department 2 years I Police (650) Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Average Annual Salary $27.66 $24.16 $26.57 $23.36 $29.17 $27.84 $28.52 Salary Range Geo Adjusted Annual Salary $27.66 $25.13 $26.57 $23.36 $27.71 $27.84 $28.52 Geo Adjusted Salary Range Range Width 50.05% 50.03% 49.98% 47.07% 44.94% 49.98% 50.21% Minimum Midpoint $26.78 $23.29 $25.71 $23.36 $26.07 $26.51 $26.42 Maximum $32.14 $28.52 $30.85 $27.81 $34.36 $31.81 $31.71 Minimum $21.42 $19.77 $20.57 $18.91 $22.52 $21.21 $21.11 Midpoint Maximum $26.78 $32.14 $24.22 $29.66 $25.71 $30.85 $23.36 $27.81 $24.77 $32.64 $26.51 $31.81 $26.42 $31.71 Match Match Match Match Match Match Match $21.42 $19.01 $20.57 $18.91 $23.70 $21.21 $21.11 AVERAGES $26.75 1 $20.85 $25.45 $31.03 $26.68 $20.79 $25.40 $30.95 48.87% City of Fayetteville $ Difference % Difference $29.54 $2.86 9.67% $20.43 -$0.36 -1.75% $24.62 -$0.78 -3.15% $29.54 -$1.41 -4.76% 44.590/ Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 76 of 96 APPENDIX 5 PW Projects Inspector Page 77 of 96 Job Description and Qualifications: Perform visual site inspections of construction projects. Perform pressure and leakage testing of waterlines. Perform low pressure air test on sanitary sewer mains and vacuum test manholes. Inspect Storm Water Management and Erosion Control. Inspect street subgrade preparation and compaction testing. Education IFLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position 4 years INo Management Experience Department Engineering (110) Certificates & Licenses _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Average Annual Salary $24.61 $20.32 $20.76 $20.50 $23.46 $21.28 $21.81 Salary Range Geo Adjusted Annual Salary $24.61 $21.13 $20.76 $20.50 $22.29 $21.28 $21.81 Geo Adjusted Salary Range Range Width 49.91% 50.00% 56.20% 47.07% 45.06% 49.97% 50.06% Minimum $17.01 $15.79 $17.42 $16.06 $21.54 $16.69 $18.08 Midpoint $21.26 $19.34 $21.77 $19.84 $23.70 $20.86 $22.61 Maximum $25.50 $23.68 $27.21 $23.62 $31.24 $25.03 $27.13 Minimum $17.01 $16.42 $17.42 $16.06 $20.46 $16.69 $18.08 Midpoint $21.26 $20.11 $21.77 $19.84 $22.52 $20.86 $22.61 Maximum $25.50 $24.63 $27.21 $23.62 $29.68 $25.03 $27.13 Match Match Match Match Match Match Match AVERAGES $21.82 1 $17.51 $21.34 $26.20 $21.77 $17.45 $21.28 $26.11 49.66% City of Fayetteville $ Difference % Difference $21.13 -$0.64 -3.02% $16.83 -$0.62 -3.68% $20.27 -$1.01 -4.99% $24.33 -$1.78 -7.33% 44.560/ Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 77 of 96 APPENDIX 5 Recreation Programs Manager Page 78 of 96 Job Description and Qualifications: Provide program and event management, customer service, general facility supervision of youth soccer programs, summer concert series and City pool. Plan and implement fall/spring youth soccer program. Education IFLSA H.S. Diploma or GED, BS/BA Degree in P & R Admin. Preferred Non -Exempt Related Experience Supervisory Position 4 years Supervisory Position Management Experience Department Parks 120 Certificates & Licenses Certified Pool Operator CPR and First Aid Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint $28.92 Maximum $34.70 Minimum $23.14 Midpoint $28.92 Maximum $34.70 CITY Match Match Salary $26.03 Annual Salary $26.03 Width 49.96% Bentonville, AR $23.14 Jonesboro, AR Match $24.10 $19.01 $23.29 $28.52 $25.06 $19.77 $24.22 $29.66 50.03% Rogers, AR Match $23.71 $20.57 $25.71 $30.85 $23.71 $20.57 $25.71 $30.85 49.98% Springdale, AR Match $20.33 $20.34 $25.12 $29.91 $20.33 $20.34 $25.12 $29.91 47.05% Lawrence, KS Match $26.17 $23.70 $26.07 $34.36 $24.86 $22.52 $24.77 $32.64 44.94% CompAnalyst Match $23.28 $20.70 $25.86 $31.03 $23.28 $20.70 $25.86 $31.03 49.90% CompData Match $23.72 $21.08 $26.35 $31.62 $23.72 $21.08 $26.35 $31.62 50.00% DOL -NWA Match $24.62 $20.74 $25.92 $31.10 $24.62 $20.74 $25.92 $31.10 49.95% NOARK 2019 Match $23.78 $21.14 $26.42 $31.71 $23.78 $21.14 $26.42 $31.71 50.00% JAVERAGES $23.97 1 $21.16 $25.96 $31.53 $23.93 $21.11 $25.92 $31.47 49.06% City of Fayetteville $23.19 $21.34 $25.71 $30.85 44.56% $ Difference -$0.74 $0.23 -$0.21 -$0.62 % Difference -3.20% 1.07% -0.82% -2.01% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 78 of 96 APPENDIX 5 Recreation Superintendent Page 79 of 96 Job Description and Qualifications: Responsible for planning, developing, promoting, supervising and evaluating a comprehensive recreation program for Parks and Recreation. Oversee recreation staff, programs and Community Center. Education I FLSA B.S./.B.A degree in related field JExempt Related Experience I Supervisory Position 4 years ISupervisory Position Management Experience IDepartment 3 years I Parks (120) Certificates & Licenses Certified Parks and Recreation Professional Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum F Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $38.97 $27.03 $36.49 $45.95 $38.97 $27.03 $36.49 $45.95 70.00% Jonesboro, AR Match $32.32 $26.19 $30.09 $37.84 $33.61 $27.24 $31.29 $39.35 44.46% Rogers, AR Match $34.80 $26.28 $32.85 $39.42 $34.80 $26.28 $32.85 $39.42 50.00% Springdale, AR Match $31.72 $25.68 $31.72 $37.76 $31.72 $25.68 $31.72 $37.76 47.04% Lawrence, KS Match $33.39 $32.70 $35.97 $47.41 $31.72 $31.07 $34.17 $45.04 44.96% CompAnalyst Match $38.25 $27.05 $33.81 $40.57 $38.25 $27.05 $33.81 $40.57 49.98% CompData Match $37.12 $28.88 $36.10 $43.32 $37.12 $28.88 $36.10 $43.32 50.00% DOL -NWA Match $38.06 $27.68 $34.60 $41.52 $38.06 $27.68 $34.60 $41.52 50.00% NOARK 2019 Match $36.43 $29.54 $36.92 $44.30 $36.43 $29.54 $36.92 $44.30 49.97% AVERAGES $35.67 1 $27.89 $34.28 $42.01 $35.63 $27.83 $34.22 $41.91 50.62% City of Fayetteville $39.43 $27.80 $33.49 $40.19 44.57% $ Difference $3.80 -$0.03 -$0.73 -$1.72 % Difference 9.63% -0.10% -2.17% -4.29% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 79 of 96 APPENDIX 5 Recycling -Trash Collection Dir Page 80 of 96 Job Description and Qualifications: Oversee the operations of the Recycling and Trash Collection Division which includes collection, disposal, transfer, recycling and compost operations. Ensure division operations are in compliance with regulatory and legal requirements. Education IFLSA H.S. Diploma/ GED Associate's degree or B.S./B.A. degree JExempt Related Experience ISupervisory Position 8 years with HS; 6 years with AA; 4 years with BS/BA Supervisory Position Management Experience Department 3 years ISolid Waste (140) Certificates & Licenses Solid Waste Facility Operators License Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $42.76 $31.53 $42.56 $53.58 $42.76 $31.53 $42.56 $53.58 69.93% Jonesboro, AR Match $38.52 $30.19 $37.74 $45.29 $40.06 $31.40 $39.25 $47.10 50.00% Rogers, AR Match $45.49 $34.59 $43.23 $51.88 $45.49 $34.59 $43.23 $51.88 49.99% Springdale, AR Match $42.29 $32.12 $39.90 $47.69 $42.29 $32.12 $39.90 $47.69 48.47% Lawrence, KS Match $51.35 $46.76 $51.43 $67.80 $48.78 $44.42 $48.86 $64.41 45.00% CompAnalyst Match $46.20 $33.60 $42.00 $50.40 $46.20 $33.60 $42.00 $50.40 50.00% CompData Match $46.55 $35.22 $44.04 $52.85 $46.55 $35.22 $44.04 $52.85 50.06% DOL -NWA Match $46.43 $33.76 $42.20 $50.65 $46.43 $33.76 $42.20 $50.65 50.03% NOARK 2019 Match $41.18 $32.52 $42.65 $51.18 $41.18 $32.52 $42.65 $51.18 57.38% AVERAGES $44.53 1 $34.48 $42.86 $52.37 $44.42 $34.35 $42.74 $52.19 51.94% City of Fayetteville $49.12 $34.70 $41.81 $50.17 44.58% $ Difference $4.70 $0.35 -$0.93 -$2.02 % Difference 9.58% 1.01% -2.23% -4.03% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 80 of 96 APPENDIX 5 Residential Permit Coordinator Page 81 of 96 Job Description and Qualifications: Primary responsibility for management and efficiency of the residential permit program. Provide guidance to customers related to permit requirements for residential projects, verify that applications and attachments are complete and enter information into database. Education 1FLSA H.S. Diploma or GED Non -Exempt Related Experience ISupervisory Position 2 years INo Management Experience IDepartment Planning 230 Certificates & Licenses _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA � NOARK 2019 MMI Job Match Match Match Match Match Match Match Match Average Annual Salary $19.41 $17.18 $18.85 $16.74 $21.02 $17.73 $18.40 I Salary Range I Geo Adjusted Annual Salary $19.41 $17.87 $18.85 $16.74 $19.97 $17.73 $18.40 I Geo Adjusted Salary Range Range Width 49.91% 50.07% 50.00% 47.13% 45.05% 50.10% 50.99% Minimum Midpoint $21.26 $17.58 $17.92 $17.20 $21.54 $19.70 $19.00 Maximum $25.50 $21.53 $21.51 $20.48 $28.40 $23.64 $22.95 Minimum $17.01 $14.92 $14.34 $13.92 $18.60 $15.75 $15.20 Midpoint Maximum $25.50 $22.39 $21.51 $20.48 $26.98 $23.64 $22.95 $17.01 $14.35 $14.34 $13.92 $19.58 $15.75 $15.20 $21.26 $18.28 $17.92 $17.20 $20.46 $19.70 $19.00 AVERAGES $18.48 $15.74 $19.17 $23.43 $18.42 $15.68 $19.12 $23.35 48.94% City of Fayetteville $ Difference % Difference $20.71 $2.29 11.04% $15.02 -$0.66 -4.38% $18.10 -$1.02 -5.62% $21.72 -$1.63 -7.50% 44.61% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 81 of 96 APPENDIX 5 Route Driver Page 82 of 96 Job Description and Qualifications: Operate a variety of equipment and trucks to assist in the day-to-day collection of trash and recycling on assigned routes. Perform pre and post trip inspections on a daily basis. Collect and separate recyclable items. Education IFLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position 1 year I Non -Supervisory Management Experience I Department Solid Waste (140) Certificates & Licenses Class "B" CDL _CITY t Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $18.78 $18.13 $18.13 $17.87 $22.22 $19.18 $17.38 Salary Range Geo Adjusted Annual Salary $18.78 $18.86 $18.13 $17.87 $21.11 $19.18 $17.38 Geo Adjusted Salary Range Range Width 49.87% 50.07% 50.00% 47.13% 45.05% 49.94% 50.07% Minimum Midpoint $19.69 $17.58 $17.92 $17.20 $21.54 $19.37 $17.38 Maximum $23.62 $21.53 $21.51 $20.48 $28.40 $23.24 $20.86 Minimum $15.76 $14.92 $14.34 $13.92 $18.60 $15.50 $13.90 Midpoint $19.69 $18.28 $17.92 $17.20 $20.46 $19.37 $17.38 Maximum $23.62 $22.39 $21.51 $20.48 $26.98 $23.24 $20.86 $15.76 $14.35 $14.34 $13.92 $19.58 $15.50 $13.90 AVERAGES $18.81 1 $15.34 $18.67 $22.81 $18.76 $15.28 $18.61 $22.73 48.76% City of Fayetteville $ Difference % Difference $18.84 $0.08 0.43% $15.02 -$0.26 -1.71% $18.10 -$0.51 -2.84% $21.72 -$1.01 -4.63% 44.61% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 82 of 96 APPENDIX 5 Route Supervisor Page 83 of 96 Job Description and Qualifications: Responsible for supervising drivers, performing collection and processing duties. This position is responsible to perform job duties in an accurate manner in order to protect the health and safety of the citizens of the City of Fayetteville. Education IFLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position Yes Management Experience IDepartment Solid Waste 140 Certificates & Licenses Must possess a valid Commercial Driver's License, class B. CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $24.47 $26.84 $21.36 $21.60 $26.10 $24.09 $22.62 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width 49.86% 49.98% 50.03% 47.06% 44.94% 50.03% 49.94% Minimum Midpoint $22.98 $26.84 $21.82 $21.60 $26.07 $23.39 $22.72 Maximum $27.56 $32.87 $26.18 $25.72 $34.36 $28.07 $27.26 Minimum $18.39 $22.79 $17.45 $17.49 $22.52 $18.71 $18.18 Midpoint $22.98 $27.91 $21.82 $21.60 $24.77 $23.39 $22.72 Maximum $27.56 $34.18 $26.18 $25.72 $32.64 $28.07 $27.26 $18.39 $21.91 $17.45 $17.49 $23.70 $18.71 $18.18 $24.47 $27.91 $21.36 $21.60 $24.80 $24.09 $22.62 AVERAGES $23.87 1 $19.40 $23.63 $28.86 $23.84 $19.36 $23.60 $28.80 48.76% City of Fayetteville $ Difference % Difference $23.75 -$0.09 -0.36% $17.73 -$1.63 -9.20% $21.36 -$2.24 -10.48% $25.63 -$3.17 -12.37% 44.56% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 83 of 96 APPENDIX 5 Senior Planner Page 84 of 96 Job Description and Qualifications: Review development and zoning proposals to ensure that the projects are in compliance with the City's ordinances and policies. Review building permits for commercial, multi- family, and certain single family structures. Provide development proposal responses to applicants/developers. Education FLSA B.A. or B.S. in a related field Exempt Related Experience Supervisory Position 3 years Supervisory Position Management Experience IlDepartment Prefer previous project m mt. or supervisory experience Planning 230 Certificates & Licenses AICP Certification preferred Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $30.80 $23.14 $28.92 $34.70 $30.80 $23.14 $28.92 $34.70 49.96% Jonesboro, AR Match $29.38 $19.84 $24.30 $29.76 $30.56 $20.63 $25.27 $30.95 50.02% Rogers, AR Match $28.74 $22.13 $27.66 $33.19 $28.74 $22.13 $27.66 $33.19 49.98% Springdale, AR Match $25.31 $20.34 $25.12 $29.91 $25.31 $20.34 $25.12 $29.91 47.05% Lawrence, KS Match $33.95 $29.19 $32.11 $42.33 $32.25 $27.73 $30.50 $40.21 45.01% CompAnalyst Match $29.02 $23.50 $29.38 $35.26 $29.02 $23.50 $29.38 $35.26 50.04% CompData Match $29.41 $23.77 $29.71 $35.65 $29.41 $23.77 $29.71 $35.65 49.98% DOL -NWA NOARK 2019 Match Match $29.37 $28.22 $22.69 $22.17 $28.36 $27.71 $34.03 $33.25 $29.37 $28.22 $22.69 $22.17 $28.36 $27.71 $34.03 $33.25 49.98% 49.98% i AVERAGES $29.36 $22.97 $28.14 $34.23 $29.30 $22.90 $28.07 $34.13 49.03% City of Fayetteville $27.27 $23.05 $27.77 $33.32 44.56% $ Difference -$2.03 $0.15 -$0.30 -$0.81 % Difference -7.44% 0.65% -1.08% -2.42% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 84 of 96 APPENDIX 5 Shelter Attendant Page 85 of 96 Job Description and Qualifications: Maintain and clean animal shelter facility. Feed and socialize with animals. Perform first level examinations and assist public with animal adoptions. Assist with animal medical procedures. Education IFLSA H.S. Diploma or GED I Non -Exempt Related Experience ISupervisory Position Non -Supervisory Management Experience IDepartment Animal Services 330 Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $13.88 $12.53 $11.71 $13.59 $15.73 $14.16 $14.02 Salary Range Geo Adjusted Annual Salary Geo Adjusted Salary Range Range Width E-Milim-m�dpointM $15.34 $14.51 $14.03 $16.32 , $16.48 $14.91 $14.90 Maximum $18.18 $17.77 $16.83 $19.43 $21.73 $17.89 $18.20 Minimum $12.48 $12.31 $11.22 $13.21 $14.24 $11.93 $12.27 Midpoint $15.34 $15.09 $14.03 $16.32 $15.66 $14.91 $14.90 Maximum $18.18 $18.48 $16.83 $19.43 $20.64 $17.89 $18.20 $12.48 $11.84 $11.22 $13.21 $14.99 $11.93 $12.27 $13.88 $13.03 $11.71 $13.59 $14.94 $14.16 $14.02 45.67% 50.12% 50.00% 47.09% 44.94% 49.96% 48.33% AVERAGES $13.66 1 $12.56 $18.58 $13.62 $12.52 $15.18 $18.52 47.90% $15.21 City of Fayetteville $ Difference % Difference $13.98 $0.36 2.59% $13.05 $0.53 4.04% $15.00 -$0.18 -1.19% $19.05 $0.53 2.77% 45.98% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 85 of 96 APPENDIX 5 Sr. Administrative Assistant Page 86 of 96 Job Description and Qualifications: The person in this position is the first person met by the public and employees as they enter the assigned City Department. The incumbent accordingly greets and assists the internal and external customers with courtesy and tact, and connects them with the other assigned City Department staff if needed to more fully assist in meeting the customers' needs. Maintain a current working knowledge of department projects, services, issues and community events to provide information to callers and visitors. Education IFLSA H.S. Diploma or GED Non -Exempt Related Experience ISupervisory Position 2 years INo Management Experience IDepartment Various Certificates & Licenses CIT Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $21.46 $19.02 $18.92 $20.31 $24.26 Ah $21.28 $21.75 low Salary RangeGeo Adjusted Annual Salary $21.46 $19.78 $18.92 $20.31 $23.05 $21.28 $21.75 Geo Adjusted Salary Range Range Width 49.91% 50.00% 50.03% 47.11% 45.06% 49.97% 50.03% Minimum $17.01 $15.79 $16.41 $16.77 $21.54 $16.53 $17.39 Midpoint $21.26 $19.34 $20.52 $20.72 $23.70 $20.66 $21.74 Maximum $25.50 $23.68 $24.62 $24.67 $31.24 $24.79 $26.09 Minimum $17.01 $16.42 $16.41 $16.77 $20.46 $16.53 $17.39 Midpoint $21.26 $20.11 $20.52 $20.72 $22.52 $20.66 $21.74 Maximum $25.50 $24.63 $24.62 $24.67 $29.68 $24.79 $26.09 AVERAGES $17.35 $21.13 $25.80 $20.94 $17.28 $21.08 $25.71 48.76% $21.00 City of Fayetteville $20.99 $ Difference $0.05 % Difference 0.26% $16.83 -$0.45 -2.70% $20.27 -$0.81 -3.97% $24.33 -$1.38 -5.68% 44.56% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 86 of 96 APPENDIX 5 Staff Engineer Page 87 of 96 Job Description and Qualifications: Performs professional engineering work, including design of public works facilities, specifications and submittals for compliance with City requirements and coordination of other engineering tasks. Education FLSA B.A./B.S. Degree in Engineering Prefer Master's in Engineering Exempt Related Experience Supervisory Position 4 years/2 years Non -Supervisory Management Experience Department Engineering (110 Certificates & Licenses Professional Engineering License Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum I Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $33.66 $29.19 $39.41 $49.63 $33.66 $29.19 $39.41 70.02% $49.63 Jonesboro, AR Match $43.00 $31.85 $39.02 $47.78 $44.72 $33.12 $40.58 $49.69 50.03% Rogers, AR Match $39.78 $30.43 $38.04 $45.65 $39.78 $30.43 $38.04 $45.65 50.02% Springdale, AR Match $34.74 $28.53 $35.24 $41.96 $34.74 $28.53 $35.24 $41.96 47.07% Lawrence, KS Match $37.00 $36.62 $40.28 $53.10 $35.15 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $41.88 $30.68 $38.35 $46.02 $41.88 $30.68 $38.35 $46.02 50.00% CompData Match $41.28 $31.50 $39.37 $47.24 $41.28 $31.50 $39.37 $47.24 49.97% DOL -NWA Match $39.10 $29.79 $37.24 $44.70 $39.10 $29.79 $37.24 $44.70 50.05% NOARK 2019 Match $39.65 $31.72 $39.65 $47.58 $39.65 $31.72 $39.65 $47.58 50.00% AVERAGES $38.90 $31.15 $38.51 $47.07 $38.88 $31.08 $38.46 $46.99 51.18% City of Fayetteville $41.39 $31.25 $37.65 $45.18 44.58% $ Difference $2.51 $0.17 -$0.81 -$1.81 % Difference 6.05% 0.53% -2.15% -4.01% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 87 of 96 APPENDIX 5 Technical Services Supervisor Page 88 of 96 Job Description and Qualifications: Responsible for supervising all personnel in the Meter Maintenance and Backflow Divisions. This position is responsible to perform job duties in an accurate manner in order to protect the health and safety of the citizens of the City of Fayetteville. Education JFLSA H.S. Diploma or GED IlExempt Related Experience Supervisory Position 5 years IYes Management Experience Department 2 years I Water & Sewer (160) Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $28.68 $25.60 $26.43 $25.58 $30.17 $28.77 $27.80 Salary Range Geo Adjusted I Annual Salary Geo Adjusted Salary Range Range Width 50.05% 49.95% 49.98% 47.07% 44.94% 50.00% 50.02% I Minimum $21.42 $20.67 $20.57 $18.91 $23.70 $20.92 $22.31 Midpoint $26.78 $25.32 $25.71 $23.36 $26.07 $26.15 $27.89 Maximum Minimum_1 Midpoint $21.42 $26.78 $21.50 $26.33 $20.57 $25.71 $18.91 $23.36 $22.52 $24.77 $20.92 $26.15 $22.31 $27.89 I Maximum $32.14 $32.24 $30.85 $27.81 $32.64 $31.38 $33.47 $32.14 $31.00 $30.85 $27.81 $34.36 $31.38 $33.47 $28.68 $26.62 $26.43 $25.58 $28.66 $28.77 $27.80 AVERAGES $27.58 $21.21 $25.90 $31.57 $27.51 $21.16 $25.86 $31.50 48.86% City of Fayetteville $ Difference % Difference $32.08 $4.57 14.26% $21.37 $0.21 0.96% $25.75 -$0.11 -0.41% $30.90 -$0.60 -1.96% 44.60% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 88 of 96 APPENDIX 5 Technical Support Specialist Page 89 of 96 Job Description and Qualifications: Perform installation and troubleshooting of personal computers, virtual computers, tablet devices, desktop software, and peripheral devices. Expertise on operations and applications of City standard P.C.'s. Education FLSA H.S. Diploma B.S. / B.A. related field Non -Exempt Related Experience Supervisory Position 5 years or 3 years with BS/BA Non -Supervisory Management Experience Department Information Technologies 370 Certificates & Licenses CITY Job Match Average Annual Salary $29.73 $24.30 $25.83 $27.53 $26.44 $28.76 $29.58 Salary Range Geo Adjusted Annual Salary $29.73 $25.27 $25.83 $27.53 $25.12 $28.76 $29.58 Geo Adjusted Salary Range Range Width 49.96% 49.98% 49.98% 47.03% 44.93% 50.00% 50.04% Minimum Midpoint $28.92 $26.84 $27.63 $26.44 $28.67 $27.93 $29.28 Maximum $34.70 $32.87 $33.19 $31.48 $37.79 $33.51 $35.14 Minimum Midpoint $28.92 $27.91 $27.63 $26.44 $27.24 $27.93 $29.28 Maximum $34.70 $34.18 $33.19 $31.48 $35.90 $33.51 $35.14 Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Match Match Match Match Match Match Match $23.14 $21.91 $22.13 $21.41 $26.07 $22.34 $23.42 $23.14 $22.79 $22.13 $21.41 $24.77 $22.34 $23.42 AVERAGES $27.45 $22.92 $27.96 $34.10 $27.40 $22.86 $27.91 $34.01 48.81% City of Fayetteville $ Difference % Difference $27.46 $0.06 0.21% $23.05 $0.19 0.84% $27.77 -$0.14 -0.49% $33.32 -$0.69 -2.08% 44.56% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 89 of 96 APPENDIX 5 Traffic Control Supervisor Page 90 of 96 Job Description and Qualifications: Manage the design, construction, maintenance, operations and coordination of signals, closed loop signals and radio system. Coordinate the installation, inspection, maintenance and repair of traffic control signal communication networks, ITS field components, CCTV video cameras and traffic detection systems. Oversee the design, fabrication, installation, inventory and maintenance of traffic signage. Responsible for installation and maintenance of pavement markings for pedestrian crossings and speed tables. Education FLSA H.S. Diploma or GED JExempt Related Experience ISupervisory Position 5 years I Supervisory Position Management Experience IDepartment 3 years ITransportation 130 Certificates & Licenses IMSA Signs and Marking I ISMA Traffic Signals II MUTCD Certifications Job Average Annual Salary Range Geo Adjusted T Geo Adjusted Salary Range Range Minimum Midpoint Maximum Minimum Midpoint Maximum CITY Match Salary Annual Salary Width Bentonville, AR Match $31.58 $25.00 $31.24 $37.47 $25.00 $31.24 $37.47 49.88% $31.58 Jonesboro, AR Match $26.73 $23.57 $28.87 $35.35 $27.80 $24.51 $30.02 $36.76 49.98% Rogers, AR Match $31.83 $24.20 $30.25 $36.30 $31.83 $24.20 $30.25 $36.30 50.00% _ Springdale, AR Match $30.211 $25.68 $31.72 $37.76 $30.21 $25.68 $31.72 $37.76 47.04% Lawrence, KS Match $31.33 $29.19 $32.11 $42.33 $29.76 $27.73 $30.50 $40.21 45.01% CompAnalyst Match $32.85 $23.88 $29.86 $35.83 $32.85 $23.88 $29.86 $35.83 50.04% CompData Match $32.74 $24.94 $31.18 $37.42 $32.74 $24.94 $31.18 $37.42 50.04% DOL -NWA Match $32.67 $23.76 $29.70 $35.64 $32.67 $23.76 $29.70 $35.64 50.00% NOARK 2019 Match $31.60 $24.36 $30.77 $37.18 $31.60 $24.36 $30.77 $37.18 52.63% AVERAGES $31.28 $24.95 $30.63 $37.25 $31.23 $24.90 $30.58 $37.17 City of Fayetteville $33.47 $24.34 $29.33 $35.20 44.62% $ Difference $2.24 -$0.56 -$1.25 -$1.97 % Difference 6.70% -2.28% -4.27% -5.61% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 90 of 96 APPENDIX 5 Transportation Services Dir Page 91 of 96 Job Description and Qualifications: Oversee fleet, airport, transportation and recycling and trash divisions. Monitor the delivery of municipal services through assigned division heads to ensure the Mayor's and City Council's plan an implemented. Education 1FLSA B.S. / B.A. in related field JExempt Related Experience ISupervisory Position 5 years I Supervisory Position Management Experience IDepartment 5 years ITransportation (130) Certificates & Licenses _CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Average Annual Salary $51.01 $46.13 $56.82 $53.78 $59.11 $57.92 $60.57 $59.13 $61.24 Salary Range Geo Adjusted Annual Salary $51.01 $47.98 $56.82 $53.78 $56.15 $57.92 $60.57 $59.13 $61.24 Geo Adjusted Salary Range Range Width 70.00% 50.01% 50.01% 48.48% 40.01% 49.98% 50.00% 50.00% 49.94% Minimum $36.77 $36.82 $44.97 $36.22 $59.99 $43.58 $46.16 $43.00 $41.07 Midpoint $49.65 $46.03 $56.21 $45.00 $65.99 $54.47 $57.70 $53.75 $51.32 Maximum $62.51 $55.23 $67.46 $53.78 $83.99 $65.36 $69.24 $64.50 $61.58 Minimum $36.77 $38.29 $44.97 $36.22 $56.99 $43.58 $46.16 $43.00 $41.07 Midpoint $49.65 $47.87 $56.21 $45.00 $62.69 $54.47 $57.70 $53.75 $51.32 Maximum $62.51 $57.44 $67.46 $53.78 $79.79 $65.36 $69.24 $64.50 $61.58 Match Match Match Match Match Match Match Match Match AVERAGES $56.19 1 $43.18 $53.35 $64.85 $56.07 $43.01 $53.18 $64.63 50.28% City of Fayetteville $ Difference % Difference $59.85 $3.78 6.32% $41.93 -$1.08 -2.57% $50.52 -$2.66 -5.27% $60.62 -$4.01 -6.61% 44.57% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 91 of 96 APPENDIX 5 Utilities Director Page 92 of 96 Job Description and Qualifications: Responsible for overseeing water and wastewater operations, maintenance, capital planning, and contracting. Education IFLSA B.S. / B.A. Engineering Master's preferred lExempt Related Experience ISupervisory Position 6 years I Supervisory Position Management Experience I Department 6 years I Water & Sewer (160) Certificates & Licenses Licensed Professional Engineer preferred CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS CompAnalyst CompData DOL -NWA NOARK 2019 Job Match Average Annual Salary $65.52 $47.32 $56.84 $66.63 $55.23 $55.32 $58.85 $59.13 $60.09 Salary Range Geo Adjusted Annual Salary $65.52 $49.21 $56.84 $66.63 $52.47 $55.32 $58.85 $59.13 $60.09 Geo Adjusted Salary Range Range Width 69.90% 49.75% 56.27% 50.01% 40.01% 49.98% 50.00% 50.00% 49.94% Minimum $39.73 $36.32 $49.44 $52.99 $59.99 $43.58 $46.16 $43.00 $41.07 Midpoint $53.61 $45.58 $61.81 $66.24 $65.99 $54.47 $57.70 $53.75 $51.32 Maximum $67.50 $54.38 $77.26 $79.49 $83.99 $65.36 $69.24 $64.50 $61.58 Minimum $39.73 $37.77 $49.44 $52.99 $56.99 $43.58 $46.16 $43.00 $41.07 Midpoint $53.61 $47.40 $61.81 $66.24 $62.69 $54.47 $57.70 $53.75 $51.32 Maximum Match Match Match Match Match Match Match Match Match $67.50 $56.56 $77.26 $79.49 $79.79 $65.36 $69.24 $64.50 $61.58 AVERAGES $58.33 1 $45.81 $56.72 $69.26 $58.23 $45.64 $56.55 $69.03 51.26% City of Fayetteville $ Difference % Difference $57.77 -$0.46 -0.79% $41.93 -$3.71 -8.84% $50.52 -$6.03 -11.94% $60.62 -$8.41 -13.88% 44.57% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 92 of 96 APPENDIX 5 Utilities Engineer Page 93 of 96 Job Description and Qualifications: Perform professional engineering work including but not limited to design, drafting, cost estimating, and developing contract documents, specifications and plans for various City departments including wastewater treatment and collection, water distribution and storage, emergency response and management, and items for other departments City-wide as needed. Design work includes design and inspection of facilities, specifications and submittals for compliance with City requirements and coordination of other engineering and operational functions, and regular field inspection of ro'ect sites. Education IFLSA Bachelor's degree B.A. or B.S. in Civil or Environmental Engineering. Master's degree preferred lExempt Related Experience ISupervisory Position 9-10 years IYes Management Experience Department 5 years Water & Sewer 160 Certificates & Licenses Professional Engineering License Job Average Annual Salary Range Geo Adjusted I Geo Adjusted Salary Range Range Minimum Midpoint I Maximum I MinimumMidpoint Maximum CITY Match Salary Annual Salary Width $42.59 $53.58 Bentonville, AR Match $31.53 $42.56 $42.59 $31.53 $42.56 $53.58 69.93% Jonesboro, AR Match $35.41 $29.60 $36.08 $43.41 $36.83 $30.78 $37.52 $45.15 46.69% Rogers, AR Match $39.93 $36.82 $46.03 $57.54 $39.93 $36.82 $46.03 $57.54 56.27% Springdale, AR Match $37.61 $32.69 $40.87 $49.04 $37.61 $32.69 $40.87 $49.04 50.02% Lawrence, KS Match $41.13 $36.62 $40.28 $53.10 $39.07 $34.79 $38.27 $50.45 45.01% CompAnalyst Match $41.88 $32.99 $41.94 $50.33 $41.88 $32.99 $41.94 $50.33 52.56% CompData Match $42.54 $34.65 $43.31 $51.97 $42.54 $34.65 $43.31 $51.97 49.99% DOL -NWA Match $41.60 $33.96 $42.45 $50.94 $41.60 $33.96 $42.45 $50.94 50.00% NOARK2019 Match $39.77 $33.41 $41.76 $50.12 $39.77 $33.41 $41.76 $50.12 50.01% AVERAGES $40.27 1 $33.59 $41.70 $51.11 $40.20 $33.51 $41.63 $51.01 52.22% City of Fayetteville $41.50 $34.70 $41.81 $50.17 44.58% $ Difference $1.30 $1.19 $0.18 -$0.84 % Difference 3.13% 3.42% 0.42% -1.68% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 93 of 96 APPENDIX 5 Warehouse Supervisor Page 94 of 96 Job Description and Qualifications: Responsible for reviewing bids and quotes as well as purchasing parts, supplies and equipment necessary to maintain efficient and effective operations of the Water & Sewer warehouse inventory system. Education I FLSA H.S. Diploma or GED andspecialize training Non -Exempt Related Experience ISupervisory Position 2 years IYes Management Experience I Department 1 year lWater & Sewer 160 Certificates & Licenses Water License Grade III - Distribution and Wastewater License Class I. Job Average Annual Salary Range Geo Adjusted Geo Adjusted Salary Range Range Minimum Midpoint I Minimum Midpoint Maximum CITY Match Salary Maximum Annual Salary Width Bentonville, AR Match $26.24 $19.84 $24.79 $29.75 $26.24 $19.84 $24.79 $29.75 49.95% Jonesboro, AR Match $19.09 $17.35 $21.26 $26.03 $19.85 $18.04 $22.11 $27.07 50.06% Rogers, AR Match $19.84 $19.53 $24.41 $29.29 $19.84 $19.53 $24.41 $29.29 49.97% Springdale, AR Match $19.03 $18.20 $22.48 $26.76 $19.03 $18.20 $22.48 $26.76 47.03% Lawrence, KS Match $23.42 $21.54 $23.70 $31.24 $22.25 $20.46 $22.52 $29.68 45.06% DOL -NWA Match $22.28 $19.80 $24.75 $29.70 $22.28 $19.80 $24.75 $29.70 50.00% NOARK 2019 Match $22.82 $19.22 $24.02 $28.82 $22.82 1 $19.22 $24.02 $28.82 49.95% AVERAGES $21.82 $19.35 $23.63 $28.80 $21.76 $19.30 $23.58 $28.72 48.84% City of Fayetteville $19.53 $19.53 $23.53 $28.24 44.60% $ Difference -$2.23 $0.23 -$0.05 -$0.48 % Difference -11.41% 1.18% -0.22% -1.71% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 94 of 96 APPENDIX 5 Water Sewer Field Maint Supv Page 95 of 96 Job Description and Qualifications: Responsible for overseeing water and sewer field operations. Prepare labor, material, time and equipment estimates for work performed in the area of assignment. Interact with utilities, public agencies and City departments in response to inquiries and complaints. Education 1FLSA H.S. Diploma or GED and specialize training Exempt Related Experience ISupervisory Position 5 years I Supervisory Position Management Experience I Department 3 years I Water & Sewer 160 Certificates & Licenses Commercial Driver's License with Tank Endorsement, Water Distribution IV and Class I Sewer Job Average Annual I Salary Range Geo Adjusted Geo Adjusted Salary Range Range I Minimum__L $25.00 Midpoint $31.34 I Maximum $37.47 Minimum $25.00 Midpoint $31.34 Maximum $37.47 CITY Match Match Salary $32.27 Annual Salary $32.27 Width 49.88% Bentonville, AR Jonesboro, AR Match $35.98 $28.74 $36.08 $43.41 $37.42 $29.89 $37.52 $45.15 51.05% Rogers, AR Match $26.53 $21.28 $26.60 $33.25 $26.53 $21.28 $26.60 $33.25 56.25% Springdale, AR Match $25.00 $22.04 $27.55 $33.06 $25.00 $22.04 $27.55 $33.06 50.00% Lawrence, KS Match $29.11 $26.07 $28.67 $37.79 $27.65 $24.77 $27.24 $35.90 44.93% CompAnalyst Match $30.14 $21.92 $27.40 $32.88 $30.14 $21.92 $27.40 $32.88 50.00% CompData Match $31.13 $22.64 $28.30 $33.96 $31.13 $22.64 $28.30 $33.96 50.00% DOL -NWA Match $29.60 $22.55 $28.19 $33.83 $29.60 $22.55 $28.19 $33.83 50.02% NOARK 2019 Match $29.28 $22.31 $27.89 $33.47 $29.28 $22.31 $27.89 $33.47 50.02% AVERAGES $29.89 $23.62 1 $29.11 $35.46 $29.89 $23.60 $29.11 $35.44 50.17% City of Fayetteville $30.90 $22.19 $26.73 $32.08 44.57% $ Difference $1.01 -$1.41 -$2.38 -$3.36 % Difference 3.27% -6.35% -8.92% -10.48% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 95 of 96 APPENDIX 5 YRCC Program Coordinator Page 96 of 96 Job Description and Qualifications: Assist with the development, planning, promotion and implementation of recreation programs including, but not limited to camps, field trips, community events, after school, open recreation, etc. Ensure the YRCC is staffed and maintained appropriately during operating hours. Education FLSA B.S. / B.A. in related field Non -Exempt Related Experience Supervisory Position 4 years INo Management Experience Department Parks (120) Certificates & Licenses CITY Bentonville, AR Jonesboro, AR Rogers, AR Springdale, AR Lawrence, KS DOL -NWA NOARK 2019 Job Match Match Match Match Match Match Match Match Average Annual Salary $18.73 $18.39 $18.44 $20.33 $21.05 $19.04 $20.31 Salary Range Geo Adjusted Annual Salary $18.73 $19.13 $18.44 $20.33 $20.00 $19.04 $20.31 Geo Adjusted Salary Range Range Width 49.91% 49.97% 49.93% 47.04% 45.05% 50.03% 49.97% Minimum $17.01 $15.07 $15.38 $15.35 $19.58 $15.99 $16.33 Midpoint $21.26 $18.46 $19.22 $18.96 $21.54 $19.99 $20.41 Maximum $25.50 $22.60 $23.06 $22.57 $28.40 $23.99 $24.49 Minimum $17.01 $15.67 $15.38 $15.35 $18.60 $15.99 $16.33 Midpoint Maximum $21.26 $25.50 $19.20 $23.50 $19.22 $23.06 $18.96 $22.57 $20.46 $26.98 $19.99 $23.99 $20.41 $24.49 AVERAGES $19.47 $16.39 $19.98 $24.37 $19.43 $16.33 $19.93 $24.30 48.77% City of Fayetteville $ Difference % Difference $18.00 -$1.43 -7.92% $15.92 -$0.41 -2.59% $19.18 -$0.75 -3.90% $23.02 -$1.28 -5.55% 44.60% Market Average Hourly Rates and Market Average Range Minimums, Midpoints and Maximums adjusted for Geographic Compensation Differential (GCD). Page 96 of 96 APPENDIX 6 Salary Job Title Grade Average Market Annual Salary Fayetteville Average Salary Difference at Average Average Market Min Fayetteville Min Difference at Min Average Market Mid Fayetteville Mid Difference at Mid Average Market Max Fayetteville Max Difference at Max CUSTODIAN J410 $14.73 $15.24 3.35% $12.17 $13.20 7.80% $14.75 $15.90 7.23% $17.99 $19.72 8.77% SHELTER ATTENDANT J410 $13.62 $13.98 2.58% $12.52 $13.20 5.15% $15.18 $15.90 4.53% $18.52 $19.72 6.09% CUSTOMER SERVICE REPRESENTATIVE - POLICE J411 $15.82 $14.09 -12.27% $13.84 $14.48 4.42% $16.78 $17.45 3.84% $20.72 $21.64 4.25% MAINTENANCE WORKER III PARKS J411 $15.90 $14.86 -7.00% $13.72 $14.48 5.25% $16.65 $17.45 4.58% $20.29 $21.64 6.24% MAINTENANCE WORKER III TRANSPORTATION J411 $15.75 $14.43 -9.17% $13.72 $14.48 5.25% $16.65 $17.45 4.58% $20.29 $21.64 6.24% MAINTENANCE WORKER III WATER & SEWER J412 $17.17 $14.83 -15.76% $15.07 $14.96 -0.74% $18.36 $18.03 -1.83% $22.45 $22.36 -0.40% EQUIPMENT MECHANIC I J412 $18.05 $17.43 -3.58% $14.81 $14.96 1.00% $18.10 $18.03 -0.39% $22.17 $22.36 0.85% HORTICULTURAL ASSISTANT II J412 $15.16 $14.71 -3.07% $13.95 $14.96 6.75% $17.03 $18.03 5.55% $20.77 $22.36 7.11% MAINTENANCE WORKER IV ASPHALT J412 $18.33 $16.89 -8.54% $15.37 $14.96 -2.74% $18.74 $18.03 -3.94% $22.89 $22.36 -2.37% METER READER J412 $16.78 $15.13 -10.91% $14.85 $14.96 0.74% $18.19 $18.03 -0.89% $22.36 $22.36 0.00% POLICE SUPPORT SPECIALIST J412 $17.22 $16.11 -6.90% $14.33 $14.96 4.21% $17.47 $18.03 3.11% $21.32 $22.36 4.65% ACCOUNTING CLERK - RECEIVABLES J413 $17.44 $19.58 10.93% $15.13 $15.93 5.02% $18.47 $19.19 3.75% $22.53 $23.80 5.34% ANIMAL SERVICES OFFICER J413 $16.24 $15.67 -3.65% $15.13 $15.93 5.02% $18.47 $19.19 3.75% $22.73 $23.80 4.50% BACKFLOW PREVENTION TECHNICIAN J413 $20.30 $21.72 6.54% $16.30 $15.93 -2.32% $20.02 $19.19 -4.33% $24.38 $23.80 -2.44% COMMERCIAL PERMIT COORDINATOR J413 $18.00 $17.00 -5.87% $15.23 $15.93 4.39% $18.56 $19.19 3.28% $22.68 $23.80 4.71% CUSTOMER SERVICE REPRESENTATIVE I J413 $16.85 $15.91 -5.91% $14.99 $15.93 5.90% $18.31 $19.19 4.59% $22.47 $23.80 5.59% RESIDENTIAL PERMIT COORDINATOR J413 $18.42 $20.71 11.04% $15.68 $15.93 1.57% $19.12 $19.19 0.36% $23.35 $23.80 1.89% ROUTE DRIVER J413 $18.76 $18.84 0.44% $15.28 $15.93 4.08% $18.62 $19.19 2.97% $22.73 $23.80 4.50% MAINTENANCE WORKER IV WATER & SEWER LICENSED J414 $20.00 $18.39 -8.76% $17.04 $16.87 -1.01% $20.93 $20.33 -2.95% $25.64 $25.21 -1.71% YRCC PROGRAM COORDINATOR J414 $19.42 $18.00 -7.9% $16.33 $16.87 3.20% $19.93 $20.33 1.97% $24.30 $25.21 3.61% ACCOUNTING CLERK - PAYABLES J415 $20.13 $18.35 -9.68% $16.58 $17.84 7.06% $20.29 $21.49 5.58% $24.79 $26.65 6.98% CODE COMPLIANCE OFFICER J415 $18.64 $19.07 2.26% $15.94 $17.84 10.65% $19.45 $21.49 9.49% $23.72 $26.65 10.99% CREW LEADER J415 $22.42 $22.28 -0.61% $18.16 $17.84 -1.79% $22.17 $21.49 -3.16% $27.02 $26.65 -1.39% DEPUTY COURT CLERK J415 $18.23 $19.65 7.22% $15.96 $17.84 10.54% $19.30 $21.49 10.19% $23.55 $26.65 11.63% DISPATCHER I J415 $18.35 $17.14 -7.04% $16.03 $17.84 10.15% $19.52 $21.49 9.17% $23.77 $26.65 10.81% EQUIPMENT MECHANIC II J415 $22.05 $19.87 -11.00% $17.61 $17.84 1.29% $21.43 $21.49 0.28% $26.18 $26.65 1.76% PARK FACILITIES MAINTENANCE WORKER J415 $19.96 $21.33 6.41% $17.18 $17.84 3.70% $20.89 $21.49 2.79% $25.36 $26.65 4.84% PARKING ENFORCEMENT OFFICER J415 $17.82 $18.32 2.75% $15.95 $17.84 10.59% $19.49 $21.49 9.31% $23.69 $26.65 11.11% PW PROJECTS INSPECTOR J415 $21.77 $21.13 -3.02% $17.45 $17.84 2.19% $21.28 $21.49 0.98% $26.11 $26.65 2.03% SENIOR ADMINISTRATIVE ASSISTANT J415 $20.94 $20.99 0.26% $17.28 $17.84 3.14% $21.08 $21.49 1.91% $25.71 $26.65 3.53% ACCOUNTANT -PAYROLL J416 $25.85 $25.63 -0.84% $19.58 $18.80 -4.15% $23.83 $22.65 -5.21% $29.22 $28.09 -4.02% ROUTE SUPERVISOR J416 $23.84 $23.75 -0.36% $19.36 $18.80 -2.98% $23.60 $22.65 -4.19% $28.80 $28.09 -2.53% CRIME SCENE TECHNICIAN J417 $20.68 $21.06 1.83% $18.11 $19.75 8.30% $22.01 $23.80 7.52% $26.90 $29.51 8.84% FINANCIAL COORDINATOR - PARKS AND REC J417 $24.05 $26.28 8.50% $19.06 $19.75 3.49% $23.34 $23.80 1.93% $28.48 $29.51 3.49% GISTECHNICIAN J417 $22.58 $23.14 2.42% $18.64 $19.75 5.62% $22.75 $23.80 4.41% $27.73 $29.51 6.03% INSPECTOR/COMMERCIAL & RESIDENTIAL J417 $22.43 $22.08 -1.56% $18.56 $19.75 6.03% $22.63 $23.80 4.92% $27.62 $29.51 6.40% OFFICE MANAGER - WATER & SEWER J417 $24.55 $21.14 -16.15% $19.87 $19.75 -0.61% $24.38 $23.80 -2.44% $29.75 $29.51 -0.81% BENEFITS & LEAVE ADMINISTRATOR J418 $23.78 $25.00 4.87% $19.31 $20.71 6.76% $23.70 $24.95 5.01% $28.83 $30.94 6.82% FIELD SERVICE REPRESENTATIVE 1418 $25.01 $27.45 8.87% $19.79 $20.71 4.44% $24.31 $24.95 2.57% $29.63 $30.94 4.23% WAREHOUSE SUPERVISOR J418 $21.76 $19.53 -11.41% $19.30 $20.71 6.81% $23.58 $24.95 5.49% $28.72 $30.94 7.18% FIELD OPERATIONS SUPERVISOR - TRANSPORTATION J419 $26.38 $25.42 -3.77% $21.18 $21.66 2.22% $25.87 $26.10 0.88% $31.52 $32.36 2.60% HORTICULTURIST J419 $23.79 $24.79 4.04% $20.70 $21.66 4.43% $25.32 $26.10 2.99% $30.81 $32.36 4.79% PLANNER J419 $23.62 $24.68 4.29% $20.00 $21.66 7.66% $25.77 $26.10 1.26% $29.77 $32.36 8.00% PROPERTY/ EVIDENCE MANAGER J419 $26.68 $29.54 9.67% $20.79 $21.66 4.02% $25.40 $26.10 2.68% $30.95 $32.36 4.36% PLANS EXAMINER - BUILDING OFFICIAL J420 $27.01 $27.80 2.84% $21.35 $22.63 5.66% $26.04 $27.26 4.48% $31.76 $33.80 6.04% RECREATION PROGRAMS MANAGER J420 $23.93 $23.19 -3.20% $21.11 $22.63 6.72% $25.92 $27.26 4.92% $31.47 $33.80 6.89% COMMUNICATIONS PROJECT MANAGER J421 $26.08 $25.56 -2.03% $21.17 $22.66 6.58% $26.00 $27.30 4.76% $31.10 $33.85 8.12% DISPATCH SHIFT SUPERVISOR J421 $25.12 $25.42 1.17% $20.78 $22.66 8.30% $25.49 $27.30 6.63% $30.96 $33.85 8.54% FINANCIAL ANALYST J421 $26.86 $25.48 -5.42% $21.76 $22.66 3.97% $26.73 $27.30 2.09% $32.45 $33.85 4.14% TECHNICAL SERVICES SUPERVISOR J421 $27.51 $32.08 14.26% $21.16 $22.66 6.62% $25.86 $27.30 5.27% $31.50 $33.85 6.94% WATER & SEWER FIELD MAINTENANCE SUPERVISOR J422 $29.89 $30.90 3.26% $23.60 $23.52 -0.34% $29.11 $28.34 -2.72% $35.44 $35.14 -0.85% GIS ANALYST J423 $27.09 $25.05 -8.12% $23.06 $24.44 5.65% $28.31 $29.44 3.84% $34.38 $36.51 5.83% HUMAN RESOURCES GENERALIST J423 $26.51 $22.45 $24.44 8.14% $27.62 $29.44 6.18% $33.58 $36.51 8.03% PARK PLANNER II J423 $29.18 $29.02 -0.57% $22.73 $24.44 7.00% $27.85 $29.44 5.40% $33.87 $36.51 7.23% SENIOR PLANNER J423 $29.30 $27.27 -7.43% $22.90 $24.44 6.30% $28.07 $29.44 4.65% $34.13 $36.51 6.52% TECHNICAL SUPPORT SPECIALIST J423 $27.40 $27.46 0.21% $22.86 $24.44 6.46% $27.91 $29.44 5.20% $34.02 $36.51 6.82% TRAFFIC CONTROL SUPERVISOR J424 $31.23 $33.47 6.70% $24.90 $25.81 3.53% $30.58 $31.10 1.67% $37.18 $38.56 3.58% BUSINESS SYSTEMS ANALYST J425 $31.29 $30.77 -1.70% $25.61 $27.64 7.34% $31.46 $33.30 5.53% $38.23 $41.29 7.41% BUILDING SAFETY DIRECTOR J426 $35.67 $34.58 -3.16% $28.02 $29.47 4.92% $34.68 $35.51 2.34% $42.49 $44.03 3.50% NETWORK ENGINEER J426 $35.57 $40.19 11.49% $27.31 $29.47 7.33% $33.96 $35.51 4.36% $41.39 $44.03 6.00% PARK PLANNING SUPERINTENDENT J426 $36.10 $37.84 4.60% $27.83 $29.47 5.56% $34.22 $35.51 3.63% $41.91 $44.03 4.81% PARKS MAINT SUPERINTENDENT J426 $36.40 $40.19 9.43% $27.83 $29.47 5.56% $34.22 $35.51 3.63% $41.91 $44.03 4.81% RECREATION SUPERINTENDENT J426 $35.63 $39.43 9.63% $27.83 $29.47 5.56% $34.22 $35.51 3.63% $41.91 $44.03 4.81% DISPATCH MANAGER J427 $36.02 $42.68 15.60% $28.56 $31.30 8.75% $35.36 $37.71 6.23% $43.18 $46.76 7.66% INTERNAL AUDITOR J427 $35.95 $39.33 8.60% $28.89 $31.30 7.70% $35.57 $37.71 5.67% $43.47 $46.76 7.04% ACCOUNTING MANAGER - PAYROLL AND PENSION J428 $35.52 $33.80 -5.10% $31.34 $33.13 5.40% $39.18 $39.92 1.85% $47.11 $49.50 4.83% GIS MANAGER J428 $37.68 $38.27 1.55% $29.93 $33.13 9.66% $37.10 $39.92 7.06% $45.29 $49.50 8.51% STAFF ENGINEER J428 $38.88 $41.39 6.05% $31.08 $33.13 6.19% $38.46 $39.92 3.66% $46.99 $49.50 5.07% BILLING AND COLLECTIONS MANAGER J429 $40.11 $43.68 8.18% $31.81 $34.96 9.01% $39.58 $42.12 6.03% $48.29 $52.23 7.54% CONSTRUCTION AND CONTRACT MANAGER J429 $41.48 $47.68 13.00% $32.25 $34.96 7.75% $39.94 $42.12 5.18% $48.77 $52.23 6.62% POLICE CAPTAIN J430 $46.06 $43.72 -5.35% $36.68 $36.79 0.30% $44.47 $44.33 -0.32% $53.65 $54.97 2.40% DEVELOPMENT REVIEW MANAGER J430 $42.94 $42.97 0.08% $34.33 $36.79 6.69% $42.92 $44.33 3.18% $52.43 $54.97 4.62% DISTRICT COURT ADMINISTRATOR J430 $36.54 $38.45 4.96% $30.30 $36.79 17.64% $37.58 $44.33 15.23% $45.87 $54.97 16.55% ASSISTANT IT DIRECTOR J430 $42.82 $45.90 6.71% $33.29 $36.79 9.51% $41.36 $44.33 6.70% $50.61 $54.97 7.93% RECYCLING & TRASH COLLECTION DIRECTOR J430 $44.42 $49.12 9.58% $34.35 $36.79 6.63% $42.74 $44.33 3.59% $52.19 $54.97 5.06% UTILITIES ENGINEER J430 $40.20 $41.50 3.13% $33.51 $36.79 8.92% $41.63 $44.33 6.09% $51.01 $54.97 7.20% DIRECTOR OF ECONOMIC VITALITY J431 $44.41 $44.05 -0.82% $34.78 $36.61 5.00% $43.14 $44.11 2.20% $53.19 $54.70 2.76% BUDGET DIRECTOR J432 $47.76 $51.49 7.24% $37.84 $38.57 1.89% $46.93 $46.47 -0.99% $57.30 $57.62 0.56% CITY CLERK/TREASURER J432 $40.93 $43.28 5.44% $34.40 $38.57 10.81% $42.27 $46.47 9.04% $51.56 $57.62 10.52% CITY PROSECUTOR J432 $48.51 $52.51 7.62% $37.52 $38.57 2.72% $46.36 $46.47 0.24% $56.80 $57.62 1.42% ACCOUNTING DIRECTOR J433 $51.08 $51.49 0.80% $40.52 $40.53 0.02% $50.19 $48.83 -2.79% $61.28 $60.55 -1.21% ASSISTANT FIRE CHIEF J433 $47.84 $48.91 2.18% $38.75 $40.53 4.39% $46.66 $48.83 4.44% $55.90 $60.55 7.68% CITY ENGINEER J433 $52.61 $55.27 4.81% $41.01 $40.53 -1.18% $51.01 $48.83 -4.46% $62.62 $60.55 -3.42% COMMUNICATIONS & MARKETING DIRECTOR J433 $45.71 $45.09 -1.38% $37.95 $40.53 6.37% $47.07 $48.83 3.60% $57.59 $60.55 4.89% HUMAN RESOURCES DIRECTOR J433 $47.78 $50.49 5.37% $39.18 $40.53 3.33% $48.44 $48.83 0.80% $59.37 $60.55 1.95% ENVIRONMENTAL DIRECTOR J434 $46.19 $43.72 -5.64% $39.21 $42.50 7.74% $48.68 $51.20 4.92% $59.39 $63.49 6.46% INFORMATION TECHNOLOGIES DIRECTOR J434 $51.48 $51.69 0.41% $40.67 $42.50 4.31% $50.26 $51.20 1.84% $61.48 $63.49 3.17% PARKS & RECREATION DIRECTOR J434 $51.03 $55.14 7.45% $40.43 $42.50 4.87% $49.88 $51.20 2.58% $60.78 $63.49 4.27% TRANSPORTATION SERVICES DIRECTOR J435 $56.07 $59.85 6.32% $43.01 $44.45 3.24% $53.18 $53.56 0.71% $64.63 $66.41 2.68% UTILITIES DIRECTOR J435 $58.23 $57.77 -0.79% $45.64 $44.45 -2.68% $56.55 $53.56 -5.58%° 69.03 66.41 -3.95/0 DEVELOPMENT SERVICES DIRECTOR J436 $60.32 $59.75 -0.95% $45.38 $46.52 2.45% $56.06 $55.93 -0.23% $68.27 $69.35 1.56% CHIEF FINANCIAL OFFICER J437 $62.46 $65.73 4.97% $50.04 $48.38 -3.43% $61.84 $58.29 -6.09% $75.29 $72.28 -4.16% FIRE CHIEF J437 $58.87 $50.58 -16.38% $48.06 $48.38 0.66% $57.74 $58.29 0.94% $68.96 $72.28 4.59% POLICE CHIEF J437 $60.19 $58.61 -2.69% $47.62 $48.38 1.57% $57.49 $58.29 1.37% $68.89 $72.78 5.34% CHIEF OF STAFF J439 $66.37 $63.20 -5.01% $53.73 $52.30 -2.73% $66.41 $63.01 -5.40% $80.82 $78.13 -3.44% CITY ATTORNEY J439 $63.27 $60.04 -5.38% $54.52 $52.30 -4.24% $67.02 $63.01 -6.36% $82.24 $78.13 -5.26% OVERALL AVERAGES $31.53 $32.04 0.38% $25.61 $26.78 4.51% $31.49 $32.27 2.71% $38.37 $40.02 4.39% APPENDIX 7 (Page 1) RETIREMENT MEDICAL & DENTAL PLANS Retirement Plans For Merit Positions Plan Offerings Insurance Premium Cost Share %and $ Deductibles Out of Pocket H.S.A. Contributions Flexible Spending Account Wellness Program CITY PPO Individual/ $1,000 PPO Individual/ $3,000 PPO: Medical, himitedAnnual Health Assessments; Flu Shots; Hep B PPO and and Family/ $2,000 and Family/ $6,000 Employer Paid purpose dental/vision and shots; Wellbeing Day; Free City Gym; 401(a) City pays 12% and employee EE Only: $ dependent care. HDHP: Fayetteville pays 3 to 10% plus voluntary 457 plan. HDHP w/HSA (BOBS) and See Cost Shares Table HDHP HDHP EE/Family: 1,8 H.S.A., limited purpose Discounted membership to Fay Public School Delta Dental Individual/ $3,000 Individual/ $3,000 HDHP Only my dental/vision and Gym; Individualized Health Coaching and and Family/ $6,000 and Family/ $6,000 Wellness Incentives dependent care. PPO Individual/ $1,000 APERS: City pays 15.32% of gross wages Co -pay PPO (BCBS) and and Family/ $3,000 HDHP Health Assessment Screening, Weight Control Bentonville and employee pays 5%, vested after 5 See Cost Shares Table HDHP Individual/ Individual/ $3,000 No Medical reimbursement years of service plus vol. 457 plan. Delta Dental $3,000 and Family/ Family/$6,000 and Health Center Fees $6,000 APERS: City pays 15.32% of gross wages Co -pay PPO (BOBS) and PPO Individual/ $750 PPO Voluntary Flu Shots. Some departments offer Rogers and employee pays 5%, vested after S Delta Dental See Cost Shares Table and Family/$1,500 Individual/ $2,250 No voluntary biometric screening. years of service plus voluntary 457 plan Family/$5,500 PPO individual/ $2,000 Employer Paid VOYA: City pay 6% of gross wages and Co -pay PPO, PPO $1,000 and Family/ $6,000 EE Only -$1,016 Medical reimbursement Free Access to City Gym and Free Membership Springdale employees pays 3%, vested after 5 HDHP w/ HSA (BCBS) and See Cost Shares Table HDHP $2,500 HDHP EE/Spouse -$ and dependent care to Springdale Rec. Center years of service plus 457 plan. Delta Dental Individual/ $2,800 and ,,032 831 EE/Child+-$1831 Family/ $5,600 EE/Family-$2,797 Nest Egg 457-B City matched up to 5% Co -pay PPO (BCBS) and PPO Individual/ $700 PPO Medical reimbursement Corporate Rate: $38.50 Jonesboro plus voluntary 457-B Nationwide and Delta Dental See Cost Shares Table and Family/$2,100 Individual/ $3,575 No and dependent care Saint Bernard's Health &Wellness Center Arkansas Diamond Family/$10,725 Wellness Clinic for wellness and acute care KPERS: City pays 9.61% of gross wages HDHP and Co -pay plan PPO HRA Contributions by visits. Annual Routine Physical. Immunizations. Lawrence, KS and employee pays 6% plus a voluntary with HRA (Aetna) and See Cost Shares Table HRA Individual/ $1,750 Individual/ $4,000 City: $250 for Individual Eligible health care and Annual Vision Exam and Dental 457 plan Delta Dental and Family/$3,500 Family/$8,000 Deductible and $500 for dependent care costs Cleanings/Exams/X-rays, 2X per year. Additional Family Deductible $800 for HRA contribution for meeting wellness goals. 84% 401(k) or 403(b) Average of $4,444 for 64% Offer Wellness Programs Top Three 11% Defined Benefit 98% offer Medical and Survey Averages: PPO combination of 61% offer H.S.A or HRA Programs included Bio -metric Screenings, NOARK Study Averages 9% Profit Sharing Dental Plan Coverages See Cost Shares Table Individual/ $1,314 and Individuals and Families 52% offer FSA's 3-12%401(k)Contributions 78% are PPO plans Family/ $2,757 Range of $1,250 to plans Smoking Cessation and Fitness Center Average Contribution 4.94% $9,200 Memberships. APPENDIX 7 (Page 2) TIME OFF PLANS FOR MERIT POSITIONS SHIFT / ON CALL PAY EDUCATION REIMBURSEMENT Holidays Vacation Days Sick Days Personal Days Shift Differentials On -Call Pay Tuition Reimbursement CITY Years of Service - Days 1 year = 10 days/year Fayetteville 11 After 5 = 15 days/year 12/year 2/year No $17.01 per day No After 10 = 20 days/year After 20 = 25 days/year 20+= 26 days/year Years of Service - Days 1 year =15 days/year Non -uniformed $1,500 maximum per year Bentonville 12 After s = 18 days/year 20/year 3/year No $15 per day berth . passing grade of a "B" of better. passing After 11= 20 days/year 21-25 years = 22 to 24 days/yr Years of Service - Days 1-5=10 days/year Rogers 11 plus birthday 5-10 = 15 days/year 12/year None No No No 10+ = 20 days/yea r Years of Service - Days 1 year = 10 days/year $15 per day for Student Paramedic y $2,000 per Springdale 12 2-10 = 15 days/year 20/year None No non -uniformed 11-19 = 20 days/year positions. yer year 20+ years = 25 days/year Years of Service - Days Paid as overtime Jonesboro 11 1-5 = 10 days/year 12/year None No for non -uniformed No 5-14 = 15 days/year 15+= 20 days/year positions. Years of Service - Days 1-5 = 12 days/year On -[all Pay: 1 hour 6-10 = 16 days/year per week night and Lawrence, KS 9 11-15 = 19 days/year 12/year 2/year No 2 hours per No 16-20 = 22 days/year weekend or 21-25 = 24 days/year holiday 26+ = 25 days/year Shift Pay Per Hour 82% Offer Vacation Days $0.55 2nd Shift Study NOARK Stud Averages g Average of 9 g Ranging from 7 - 23 Days 7 ear /y 2 ear Mode /y $0.703rd Shift NR 58% Offer Education Reimbursement 28% Offer PTO Days Ranging $0.88 Saturdays plans from 14-29 Days $0.83 Sundays APPENDIX 7 (Page 3) Medical and Dental Cost Shares A majority of the Fayetteville City employees have selected the HDHP Plan with $3,000 and $6,000 Annual Out of Pocket Limits. *Bentonville HDHP: Employee pays 10% and City pays 90% Employee Medical Premium Expense Comparison Market Avg. FYV HDHP Variance Employee Only 17% MONTHLY MEDICAL PREMIUM COST SHARES (PPO) Individual $3,345 $2,150 $1,195 $92/Mo. $48/Mo. $44/Mo. Employee & Spouse 25% 15% Bentonville HDHP* $243/Mo. Rogers Springdale HDHP Jonesboro 24% Lawrence, KS NOARK Study Fayetteville PPO $193/Mo. $82/Mo. $111/Mo. Employee & Family 23% 15% $0.00 City $292/Mo. $153/Mo. $139/Mo. Employee Only Employee 10% $116 9% $50.05 30% $145.03 29% $138.42 3% $21.67 19% $70.77 25% $163.94 City 90% $1,047 91% $506.00 70% $338.41 71% $338.93 97% $626.17 81% $344.51 75% $479.32 Employee & Spouse Employee 30% $289.74 15% $214.50 30% $223.42 38% $529.44 City 70% $676.07 85% $1,174.33 70% $609.72 62% $873.16 Employee & Child(ren) Employee 18% $138.15 30% $260.63 16% $197.17 30%° 176.45 38/ $437.04 City 82% $629.00 70% $608.15 84% $1,061.67 70% $537.48 62% $720.80 Employee & Family Employee 10% $116 19% $244.08 30% $398.40 29% $297.40 18% $361.83 32% $333.09 38% $720.60 City 90% $1,047 81% $1,041.00 70% $929.59 71% $728.14 82% $1,635.83 68% $793.83 62% $1,188.40 DENTAL PREMIUM COST SHARES Bentonville Rogers Springdale Jonesboro Lawrence, KS NOARK Study Fayetteville % $ % $ % $ % $ % $ % $ % $ Employee Only Employee 15% $4.60 100% $24.20 30% $8.29 0% $0.00 Combined with Medical Plan 46% $13.69 100% $27.26 City 85% $26.06 0% $0.00 70% $19.33 100% $26.88 54% $16.38 0% $0.00 Employee & Spouse Employee 30% $17.29 55% $36.49 100% $54.50 City 70% $40.33 45% $25.80 0% $0.00 Employee & Child(ren) Employee 100% $45.98 30% $15.55 55% $38.20 100% $62.68 City 0% $0.00 70% $36.27 45% $26.59 0% $0.00 Employee & Family Employee 15% $11.92 100% $61.33 30% $26.41 68% $58.80 57% $68.33 100% $97.24 City 85% $67.56 0% $0.00 70% $61.63 32% $26.78 43% $57.95 0% $0.00 A majority of the Fayetteville City employees have selected the HDHP Plan with $3,000 and $6,000 Annual Out of Pocket Limits. *Bentonville HDHP: Employee pays 10% and City pays 90% Employee Medical Premium Expense Comparison Market Market Avg. FYV HDHP Variance Employee Only 17% 14% Individual $3,345 $2,150 $1,195 $92/Mo. $48/Mo. $44/Mo. Employee & Spouse 25% 15% $0.00 City $243/Mo. $109/Mo. $134/Mo. Employee & Child(ren) 24% 15% $0.00 City $193/Mo. $82/Mo. $111/Mo. Employee & Family 23% 15% $0.00 City $292/Mo. $153/Mo. $139/Mo. Market Fayetteville HDHP Average Fayetteville OOP OOP -HSA$ Variance Individual $3,345 $2,150 $1,195 Family $6,712 $4,120 $2,592 Fayetteville HDHP Fayetteville HSA Contribution Employee Only 14% $47.70 $0.00 City 86% $291.64 $70.80 Employee + Spouse 15% $108.88 $0.00 City 85% $623.00 $106.66 Employee + Child(ren) 15% $82.48 $0.00 City 85% $471.94 $132.50 Employee + Family 15% $152.90 $0.00 City 85% $874.86 $156.66 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2020-0181 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meetinq File Type: Resolution Agenda Number: C. 9 2020 EMPLOYEE COMPENSATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,322,000.00 TO FACILITATE THE CITY-WIDE 2020 EMPLOYEE COMPENSATION ADJUSTMENT WHEREAS, although the General Fund had a deficit in 2019 operations, it was caused by a number of one-time capital expenditures; and WHEREAS, Mayor Jordan's proposed Employment Compensation Adjustment will cost the General Fund about $834,000.00 in 2020 for General Fund employees; and WHEREAS, including all employees (Water and Sewer, Recycling and Trash Collection, etc. as well as General Fund employees), the cost will be about $1,322,000.00 in 2020. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution and made a part hereof, in the amount of $1,322,000.00 to fund the city-wide 2020 Employee Compensation Adjustment. City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020 Paul A. Becker Submitted By City of Fayetteville Staff Review Form 2020-0181 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/27/2020 CHIEF FINANCIAL OFFICER (110) Submitted Date Division / Department Action Recommendation: A RESOLUTION APPROVING A BUDGET AMENDMENT IN THE AMOUNT OF $1,322,000 TO FACILITATE CITY-WIDE EMPLOYEE COMPENSATION ADJUSTMENTS FOR 2020. Budget Impact: xxxx.xxx.xxxx-51xx.xx Citywide Account Number Fund N/A N/A Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? Yes Purchase Order Number: Change Order Number: Original Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 59,995,732.00 $ 9,396,443.00 50,599,289.00 $ 1,322,000.00 51,921,79cl rata V20180321 Previous Ordinance or Resolution # Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH 2020 TO: Mayor and City Council FROM: Paul A. Becker, Chief Financial Officer DATE: February 27t'', 2020 CITY COUNCIL MEMO SUBJECT: 2020 Employee Compensation Appropriation Authority RECOMMENDATION: The Mayor's recommendation is for the City Council to appropriate funds to provide for the compensation package outlined below. DISCUSSION: As discussed during the 2020 Budget process, the Mayor is recommending a compensation package to the City Council based on the fiscal results of 2019 operations and the Merit Pay and Benefits Study recently completed. Although the General Fund had a deficit in 2019 operations, it was caused by a number of one time capital expenditures. Other operating funds such as the Street, Parks Development, Water & Sewer and Recycling & Trash Collection funds have the capacity to afford these salary Increases. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The Mayor's Guiding Philosophy • Recommendation supports on-going pay increases with minimal risks that can be supported by potential future revenue growth. • Compensating personnel at market levels based on a pay study conducted by a selected professional firm specializing in the design of compensation plans. Based on these results, the Mayor is recommending the following compensation package to the Council: • The plan would provide an increase to merit personnel falling under the new minimum of the range effective 3/23/2020. • The plan would provide for a one step increase for eligible Police and Fire uniformed personnel beginning 3/23/2020 keeping everyone in a step. • The plan would provide for merit increases for other employees comparable to the amount provided for a step to uniformed personnel, to be distributed based on merit (4.0% merit pools will be created for that purpose). • Amounts to merit employees will be based on performance as determined by the appropriate department/division head. These increases will go into effect beginning 3/23/2020. • To be eligible merit employees must have completed at least six (6) months of service which means they must have been paid on Pay Period #21, 2019 which equals a start date before 10/6/2019. • Uniformed personnel to be eligible to receive a step increase must have completed at least one year of service which means they must have been paid on Pay Period #8, 2019 which equals a start date before 4/7/2019. 2 • The 2020 cost of this plan is projected to be $834,000 in the General Fund. The 2020 cost for all funds would be $1,322,000. • The on-going cost of the plan in future years will be $1,127,000 for the General Fund and $1,786,000 for all funds. BUDGET/STAFF IMPACT: The impact of this proposal would be to increase the budgets for various funds as follows: 2020 - Step / Merit Payplan Impact 3 PARTIAL ANNUAL FUNDING SOURCE IMPACT IMPACT 1010 - General $ 834,000 $ 1,127,000 2100 - Street 91,900 124,000 2130 - Parking 14,700 20,000 2180 - Community Development 9,200 12,000 2250 - Parks Development 47,400 64,000 2930 - Drug Law Enforcement Grant 6,600 9,000 5400 - Water and Sewer 169,300 229,000 5500 - Recycling and Trash Collection 100,500 136,000 5550 - Airport 15,100 20,000 9700 -Shop 33,300 45,000 Total $ 1,322,000 $ 1,786,000 3 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number Non -Departmental (800) 2020 /Org2 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A BUDGET ADJUSTMENT IN THE AMOUNT OF $1,322,000 TO FACILITATE CITY-WIDE EMPLOYEE COMPENSATION ADJUSTMENTS FOR 2020. COUNCIL DATE: LEGISTAR FILE ID#: 3/17/2020 2020-0181 K.evt4,v Spr6+iqex 2/2712020 2:03 PM Budget Director TYPE: JOURNAL #: Date D - (City Council) H:\Budget Adjustments\2020_Budget\City Council\03-17-2020\BA 2020-0181 Employee Compensation 2020.xlsm 1 of 1 3/17/2020 I GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 1,322,000 1,322,000 v.20191231 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.090.6600-5106.00 834,000 - EX Contingency - General 2100.410.4100-5106.00 91,900 - EX Contingency - General 2130.430.9130-5106.00 14,700 - EX Contingency - General 2180.642.4930-5106.00 9,200 - EX Contingency - General 2250.520.9250-5106.00 47,400 - EX Contingency - General 2930.200.2960-5106.00 6,600 - EX Contingency - General 5400.720.4000-5106.00 169,300 - EX Contingency - General 5500.750.5000-5106.00 100,500 - EX Contingency - General 5550.760.3940-5106.00 15,100 - EX Contingency - General 9700.770.1910-5106.00 33,300 - EX Contingency - General 1010.001.0001-4999.99 - 834,000 RE Use Fund Balance - Current 2100.410.4100-4999.99 - 91,900 RE Use Fund Balance - Current 2130.430.9130-4999.99 - 14,700 RE Use Fund Balance - Current 2180.642.4930-4320.00 - 9,200 RE Grant Funding CDBG 2250.520.9250-4999.99 - 47,400 RE Use Fund Balance - Current 2930.200.2960-4999.99 - 6,600 RE Use Fund Balance - Current 5400.720.4000-4999.99 - 169,300 RE Use Fund Balance - Current 5500.750.5000-4999.99 - 100,500 RE Use Fund Balance - Current 5550.760.3940-4999.99 - 15,100 RE Use Fund Balance - Current 9700.770.1910-4999.99 - 33,300 RE Use Fund Balance - Current H:\Budget Adjustments\2020_Budget\City Council\03-17-2020\BA 2020-0181 Employee Compensation 2020.xlsm 1 of 1 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 � Text File File Number: 2020-0121 Agenda Date: 3/17/2020 Version: 1 Status: Agenda Ready In Control: City Council Meeting File Type: Resolution Agenda Number: D. 1 AGENDA SESSION PRESENTATION - SALARY SURVEY AND WAGE DISCUSSION City of Fayetteville, Arkansas Page 1 Printed on 3/5/2020