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Home My WebLink About95-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 95-20 File Number: 2020-0176 BID #20-34 VISIONAIRE LIGHTING, LLC: A RESOLUTION TO AWARD BID # 20-34 AND AUTHORIZE THE PURCHASE OF TRAIL LIGHT FIXTURES FROM VISIONAIRE LIGHTING, LLC FOR THE UNIT PRICE OF $1,100.00 AND FIBERGLASS LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN FOR THE UNIT PRICE -OF $450.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, IN VARIABLE AMOUNTS AS NEEDED THROUGH DECEMBER 31, 2020 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-34 and authorizes the purchase of trail light fixtures from Visionaire Lighting, LLC for the unit price of $1,100.00 and fiberglass light poles from Alliance Composites, LLC for the unit price of $450.00, plus applicable taxes and freight charges, in variable amounts as needed through December 31, 2020. PASSED and APPROVED on 3/16/2020 Attest: 0`tiillill �t ARK / TR Uzi off• .��_ • FAYE77EVII_lE Kara Paxton, City Clerk Treasurer �iP,y9QlfA NSP`'• �� lip III lit Page I Printed on 3117/20 City of Fayetteville Arkansas 113 West Mountain Street Fayetteville, AR 72701 t� (479) 575-8323 Text File File Number: 2020-0176 Agenda Date: 3/16/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 9 BID #20-34 VISIONAIRE LIGHTING, LLC: A RESOLUTION TO AWARD BID # 20-34 AND AUTHORIZE THE PURCHASE OF TRAIL LIGHT FIXTURES FROM VISIONAIRE LIGHTING, LLC FOR THE, UNIT PRICE OF $1,100.00 AND FIBERGLASS LIGHT POLES FROM ALLIANCE COMPOSITES, INC. IN FOR THE UNIT PRICE OF $450.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, IN VARIABLE AMOUNTS AS NEEDED THROUGH DECEMBER 31, 2020 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 20-34 and authorizes the purchase of trail light fixtures from Visionaire Lighting, LLC for the unit price of $1,100.00 and fiberglass light poles from Alliance Composites, LLC for the unit price of $450.00, plus applicable taxes and freight charges, in variable amounts as needed through December 31, 2020. City of Fayetteville, Arkansas Page 1 Printed on 3117/2020 Matt Mihalevich Submitted By City of Fayetteville Staff Review Form 2020-0176 Legistar File ID March 17th, 2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 2/26/2020 ENGINEERING (621) Submitted Date Division / Department Action Recommendation: I Staff recommends a resolution to award Bid #20-34 and authorize the purchase of trail light fixtures for $1,100 each from Visionaire Lighting, LLC and fiberglass light poles for $450 each from Alliance Composites, Inc. in variable amounts through the end of 2020 plus all applicable taxes. Various Account Number Various Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Various Fund Various Project Title $ - 0 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon the quantity of trail lights needed in 2020. CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Susan Norton, Chief of Staff Terry Gulley, Transportation Services Director Chris Brown, City Engineer FROM: Matt Mihalevich, Trails Coordinator DATE: February 21St, 2020 SUBJECT: 2020-0176 CITY COUNCIL MEMO RECOMMENDATION: Staff recommends a resolution to award Bid #20-34 and authorize the purchase of trail light fixtures for $1,100 each from Visionaire Lighting, LLC and fiberglass light poles for $450 each from Alliance Composites, Inc. in variable amounts through the end of 2020 plus all applicable taxes. BACKGROUND: The City trail construction crew has been working on the 2 -mile long Niokaska Creek Trail connecting Gulley Park to Mud Creek Trail and the Razorback Greenway. Approximately 3/ of a mile of this trail connection is complete and includes lighting. This purchase will provide the light fixtures and poles to install lighting on the section of new trail from through Gulley Park to the Fire Station #5 at Old Wire Road as work progresses in 2020. This new shared use paved trail will provide trail access for over 4,000 residents in the area. DISCUSSION: The trail standard trail lights are full cut-off and dark sky friendly as shown below. After discussions and testing, these lights will be a warm 3,000K in color to benefit wildlife and reduce visual fatigue in for trail users. 3,000K has been established as the standard color for city lighting. The lights will be installed by the City on-call electrician, King Electrical Contractors by Bid #15-57 and resolution 199-15. BUDGET/STAFF IMPACT: The lights and poles will be purchased with funds from trail development through the Transportation Division and through the Parks and Recreation Department as separate orders for trail lighting throughout 2020. ATTACHMENTS: Niokaska Trail Map Bid 20-34 Bid Tabulation Visionaire Lighting, LLC and Alliance Composites, Inc. Bid Submittals Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 cw� Basic LED Reference Example Kelvin Cour Temperature Scale Chart LEDCdx ger• wattre CormiatlM Evirnole 2 7000K 10,000K - – 10.00OK.: Oko fty 9,000K 5700K 81000K. 7,OOOK 7r400x-7-140%: Cool White Seesrnart MO 4000K 6,OOOK IL - —�&:ysky 5,000K s s= -6A ;vAy White Se"rnan uo 3500 K 4; V: DOM sem. 4,000K 4 -4;s0ooI: Rawto whhe smmut UO 4.000x, Clear Metal Halide 3000K OK— 3AMx:10OW yam 2,d00K: 30OW Iburw*wtM. 2,OOOK 2,700u•Iaaoll: Warr.+ 1FMte Seelmart uo 2,ZM. Nth PMSS ra 2700K �' ' l,�Jdtlif: Ce+tdio LOOOK LEDCdx ger• wattre CormiatlM Evirnole 2 THORNHEL DR < ySHARON n ST '+r ••..•• ••••••• a � STUBBLEFIELO RD �~ CITY OF ��aCreakC<att t $• IANS EViLLE Vic,• ARKANSAS AitiICAAS Mud Cr—rail HAROLD ST w ; Oa.'• Q, CREEK OR To Razorback,,• POLK OR a o Greenway O wESTON PL DtalC Dlk op � a O ,t. _ s BRIGHTON PLO SR OOKHAVEN DR m w n BIRDIE DR • O �� gk Trail > w •• O NCH MAESTER DR pO a 3'� . O _ D � Z t,• J WIMBLEDON PL DEVONSHIRE P� a' O ELAINEAVE ?•Fd •: O,b w a j rc t _ O FURMAN ST •„Connection Trail THORNHEL DR < ySHARON n ST '+r ••..•• ••••••• a � STUBBLEFIELO RD deg•• OLS,: • S; m � D m $• c Vic,• HAROLD ST w � Oa.'• Q, CREEK OR 'Fly bis � C a o SCRS Q op � BRIARCLIFF ST Raven Trail FARR L I_ m 0 • Lighting Installation Under Way, - CORTLgNO ST j . U � ETON ST 7 pO a 3'� . O _ O � � z T Z • r _ WARWICK DR x t - _ FURMAN ST Tunnel under Old Wire + (Installed) • =o Z S . OAKCLIFF ST ` �. PpV Da w 0E Sa !- 3 •G' tipP� W C ROSEMONTST ,d .1 8 OAKS MANOR L+ OR $ Su x yKiNS'PL F 00• s - •” w`' O•P 0Q'�` •'�� ? PICASSO PL • a^ ASyOQ 3 2 STANgyKC�R > RO o� trK£pEtO PL 1 EDa Proposed Trail Lighting Installation MEADONCLIFF DR Q 1.3 Miles OtjO LtP°a � r Tt a,• LTM o WOODSROOK ,.L.. O `I 4 O DRGaHey eF : ParkWAY z > ii' CPV�SRY ELIZABETHAVE r• U L L l Y '.• StOO Niokaska Creek Trail ,Niokaska GRDµ < z 1 mile of 12' wide shared -use D Under Construction CENTURY OR u �O6 U: �aQ t.• `tt 1. • PO 9 OBiN.RO �A, x m ,P. 1010 t�9F 7 y: Qqs w o Oz .. 9 El 1r� BERRY DR 0.3 miles of 12' wide shared -use paved trail through Gulley Park. EOAKS LN S (Complete) Legend Old Wire ReaaWRT ST O IS OE PRC LN y ¢ OP Cycle Track o D 0 Existing Trail with To Mis%Wn Blvd. TALL OAKS DR o — Lighting SUSAN DR Trail Under GOLOENOAKSDR o N Construction to include Lighting OVERCREST ST BRENTLN WE Future Shared -Use MY> S ....... Paved Paved Trail 7 0 0.125 0.25 Existing Shared -Use ELMSv� ;; Paved Trails Niokaska Creek Trail Lighting Map February 2020 Ad CITY OF FAYETTEVILLE �� ARKANSAS Trail Lights Fixtures and Poles Bid No. 20-34 Official Bid Tabulation I.ioneld Jordan, Mayor Bid No. 20-34 Date: 02.12.2020 Time: 2:00 PM Number of Addendums: 0 Premier Lighting Group, Inc on behalf of AMERLUX EXTERIOR, LLC and ALLIANCE COMPOSITES, INC. Item Description Each Price Per Unit Total Price Visionaire Lighting LED Luminaire Model# ODN-I-L-T3-48LC-5(530mA)-3K-UNV- 1 AM-BK-C5-H3/VA-100-M-S1-4-BK $ 1,100.00 $ 143,000.00 130 Manufacturer VI510NAIRE LIGHTING Alliance Composites Fiberglass pole Model #bS15ASDS4-JXB w/16" base $ 450.00 $ 58,500.00 2 130 Manufacturer Amerlux Exterior, LLC Total Base Bid $ 201,500.00 Or Amerlux Exterior LED Luminaire Model# PT40/DPM-3M/3L/BLK NB NB 1 130 Manufacturer N13 Alliance Composites Fiberglass pole Z Model #DSI5ASDS4-JXB w/16" base 130 NB NB Manufacturer NB NB Total Base Bid *Highlighting Notes Corrected Calculation Error CERTIFIED: A ti C:2 �C> A. F en, P chasing Manager, CPPD, CPPB Witness ate *NOTICE: Bid award is contingent upon vendor meeting rrinimum specifications and formal authorization by City officials.