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Home My WebLink About93-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 93-20 File Number: 2020-0140 LEWIS FORD: A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $43,268.00, PURSUANT TO A STATE PROCUREMENT CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of two Dodge Ram 1500 trucks from Lewis Ford of Fayetteville in the total amount of $43,268.00, pursuant to a state procurement contract. PASSED and APPROVED on 3/16/2020 Attest: pR FAYETTEVILLE °�= Kara Paxton, City Clerk Treasurer:: ��.�iS' •'�kA NSP J� �. 1111111 i ; 111110 Page 1 Printed on 3117/20 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 i (479) 575-8323 r_ uz4 Text File File Number: 2020-0140 Agenda Date: 3/16/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 LEWIS FORD: A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $43,268.00, PURSUANT TO A STATE PROCUREMENT CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:. Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of two Dodge Ram 1500 trucks from Lewis Ford of Fayetteville in the total amount of $43,268.00, pursuant to a state procurement contract. City of Fayetteville, Arkansas Page 1 Printed on 3117/2020 City of Fayetteville Staff Review Form 2020-0140 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/12/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of two Dodge Ram 1500s available for the combined State Contract price of $43,268.00 through Lewis Ford of Fayetteville, AR. 9700.770.1920-5802.00 Account Number 02081-2020 / 02078-2020 Project Number Budget Impact: SHOP Fund Police/Passenger Vehicles - Replacement / 'Light/Medium Trucks - Replacement Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Project Title $ 1,405,147.00 $ 1,405,147.001 $ 43,268.00 $ 1,361,879.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: March 3rd, 2020 SUBJECT: Purchase of two Dodge Ram 1500s RECOMMENDATION: City Council to approve the purchase of two Dodge Ram 1500s available for the combined State Contract price of $43,268.00 through Lewis Ford of Fayetteville, AR. BACKGROUND: Unit 2123 is a 2008 Ford F150 with 14.4/15 points and has exceeded its life expectancy. Unit 1218U is a 2010 Smart Car with 13.5/15 points and has exceeded its life expectancy. The reason RTC would like to move this position to a truck is to haul set up items and materials for the various educational events around Fayetteville that they participate in. Currently, they have to borrow a truck which leaves the Division short on a truck and hinders the normal day-to- day operations. They also participate in many lake and creek clean ups that needs a truck to carry items for making the lake and creek clean ups successful. A Dodge Ram 1500 Regular Cab is available for the State Contract price of $20,333.00, and a Dodge Ram 1500 Quad Cab is available for the State Contract price of $22,935.00; both through Lewis Ford of Fayetteville, AR. DISCUSSION: Fleet recommends the purchases of the Dodge Ram trucks available for the combined State Contract price of $43,268.00 through Lewis Ford of Fayetteville, AR. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for these units. These purchases were approved at the February 11th Equipment Committee Meeting. Attachments: State Contracts Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 SP -20-0019 Official Vehicle Specifications & Pricing TYPE PBA 10011622 Standard Size Pickup, 1/2 Ton Regular Cab 4X2 Dealer Name: STEVE LANDERS CHRYSLER DODGE JEEP Vehicle Make/Model: 2020 RAM 1500 CLASSIC REGULAR CAB Model Code: DS1 L61 City MPG Estimate: 17 Highway MPG Estimate: 25 CO-OP Purchasing One Way Delivery Charge Per Mile: $1.50 Back to Table of Contents VEHICLE BID PRICE: $18,047.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes -(Fill-in Unshaded Blanks Only) Regular Cab Pickup Truck EPA Classified as Standard Pickup Truck Gross Vehicle Weight Rating 6000 lbs. Wheelbase/CA Mfg. Std. - List Size 120" WB 36.9 CA Bed Short Wide Bed Engine Engine Size 250 hp - List HP, Liters & Cylinders 3.6L V6 305 HP Fuel Type Gasoline Transmission/Drivetrain Automatic Transmission Automatic - List Type, Speeds etc. 8 SPEED AUTOMATIC Primary Drive Axle Rear Wheel Drive Differential Type/Ratio Mfg.Std. - List Ratio & Type 3.21 Electrical Alternator Mfg. Std. Battery Mfg. Std. Fuel Tank Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 26 Exterior Paint One Color Paint Bumpers License Plate Brackets Mfg.Std Front, Step -Type Rear Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Doors & Mirrors Doors 2 Full -Size Doors Mirrors Two Outside, Right & Left. One Interior Interior Air Conditioning AC Factory Installed Radio Audio System with AM/FM Stereo Tilt Steering Steering Tilt Steering Wheel Power Steering Tinted Glass Mfg. Std. Gauges/Indicators Mfg. Std. - List Gauges and Indicators FUEL -TEMP -OIL Seats Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color Safety Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4 WHEEL DISC AND ABS Restraint System All Pass Required Air Bags, Front, Both Sides Required Tires & Wheels Tires & Wheels Mfg. Std. - List Size P265/70R17 br-Lu-uuiy umciai venicie bpecirications & vricing Spare Mfg. Std. - List Size (Full or Space Saver) FULL SIZE Wa1.,... ttY Bumper to Bumper Warranty 3 Years or 36,000 miles, whichever comes first Drive Train Warranty List Warranty 5 YEARS OR 100,000 MILES VEHICLE OPTIONS Dealer Name: STEVE LANDERS CHRYE 7Standard e Pickup, 1/2 Cab 4X2 Back to Table of Contents Body & Chassis Code Caption Minimum Requirement Enter Optional Equip. Desc. & Mfg. Option Codes Price Bed QH Long Wide Bed DSIL62 8' $300.00 Engine Gasoline Engine Upgrade CC 315 Horsepower, List Liters & Cylinders 5.71- V8 395 HP $1,975.00 Flex Fuel FFV Add Flex Fuel N/A Engine Block Heater HB Add Block Heater NHK $106.00 Diesel Engine CA Diesel Engine Factory Installed N/A Bio Diesel BD Bio Diesel with OEM Warranty N/A PTO PTO Power Take Off N/A CNG system CNG JAlternative Fuel: CNG system shall include all components necessary to power vehicle with CNG. N/A Transmission/Drivetrain Skid Plate KO Add Skid Plate N/A Limited Slip Differential LS Limited Slip Differential DSA $501.00 Electrical - - - Daytime Running Lights DL Add Daytime Running Lights LM1 $56.00 Alternator HA Heavy Duty Alternator - List Amps N/A Batteries DB Dual Batteries N/A Power Outlet EP Add 12 -Volt Power Outlet N/A Doors & Windows Deep Tinted Windows TG Add Deep Tinted Glass TG $245.00 Power Windows & Door Locks XX Power Windows & Door Locks AJH $769.00 Keyless Entry KE Keyless Entry MUST SELECT XX N/C Interior Radio Upgrade RU Premium Audio System with AM/FM Stereo & MP3 Capability UA1 BLUETOOTH $277.00 Cruise PO Cruise Control, Factory Installed STD Vinyl Floor VF RubberNinyl Flooring STD Cloth Seats CS Cloth Seats AJY $195.00 Front Buckets FB Front Bucket Seats with Console N/A Backup Camera BR Backup Camera STD Backup Sensor BS Backup Sensor XAA $278.00 Tires & Wheels All Terrain Tires AT All Terrain Tires TTB $328.00 Spare WL Mounted Full Size Spare STD Towing Towing XO Towing Package Including: Hitch, Wiring Harness, Upgraded Radiator, Transmission Cooler TP $225.00 Electric Brake Controller BC lAdd Electric Brake Controller XHC $319.00 Trailering Mirrors TM Manual Telescoping Trailer Mirrors GPG $214.00 Towing Differential BO I Differential for Extra Towing Capability DMH 3.92 $138.00 oLER DODGE JEEP SP -20-0019 Official Vehicle Specifications & Pricing Dealer Name: STEVE LANDERS CHRYSLER DODGE JEEP TYPE PCB 10011632 Vehicle Make/Model: 2019 RAM 1500 CLASSIC QUAD CAB 1/2T Truck, Extended Cab Model Code: DS61_41 4X4 Wheel Drive City MPG Estimate: 15 Highway MPG Estimate: 21 CO-OP Purchasing One Way Delivery Charge Per Mile: $1.50 Back to Table of Contents VEHICLE BID PRICE: $22,157.00 Body & Chassis Base Vehicle Minimum Requirements Enter Vehicle Specification and Manufacturer Codes (Fill-in Unshaded Blanks Only) Extended Cab Pickup Truck EPA Classified as Standard Pickup Truck Gross Vehicle Weight Rating 6000 lbs. - 7- Wheelbase/CA Mfg. Std. - List Size 140" WB 36.9" CA Bed Short Wide Bed Engine Engine Size (Horsepower) 350 hp - List HP, Liters & Cylinders 5.7L V8 395 HP Fuel Type Gasoline Transmission - -- - Automatic Automatic - List Type, Speeds etc. 8 SPEED AUTOMATIC Drive Axle Differential Type/Ratio Mfg.Std. - List Ratio & Type 3.21 4X4 4X4 with Auto Locking Hubs Electrical - Alternator Mfg. Std. - Battery Mfg. Std. Fuel Tank Fuel Capacity (Gals) Mfg. Std. - List Amount in Gallons 26 Exterior Paint One Color Paint Bumpers Mfg.Std Front, Step -Type Rear License Plate Brackets Front and Rear Brackets Windshield Washer Windshield Washer & Multi -Speed Wipers Doors & Windows Doors 4 Doors - Mirrors Two Outside, Right & Left. One Interior Interior Air Conditioning AC Factory Installed Radio Audio System with AM/FM Stereo Tilt Steering Tilt Steering Wheel Steering Power Steering ` Tinted Glass Mfg. Std. - = Gauges/Indicators Mfg. Std. - List Gauges and Indicators FUEL -TACH -TIRE PRESSURE Seats - Seats Mfg. Std., Colors Must Blend With Interior & Exterior Color -7 _ Safety _. Brakes Anti -Lock Brake System (ABS) - List Disc/Drums 4 WHEEL DISC AND ABS Restraint System All Pass Required Air Bags, Front, Both Sides Required - - Tires & Wheels _._ ...... ........... _ _ _...__. _ _ . 5P-zu-uuiy umciai venicie speatications tsc Pricing Tires & Wheels Mfg. Std. - List Size P265/70R17 Spare Mfg. Std. - List Size (Full or Space Saver) FULL SIZE Warranty 3 Years or 36,01711 miles, whichever Bumper to Bumper Warranty comes first Drive Train Warranty List Warranty 5 YEARS OR 100,000 MILES VEHICLE OPTIONS Dealer Name: STEVE LANDERS CHRYI TYPE PCB 1/2T Truck, Ext. Cab 4X4 Wheel Drive Back to Table of Contents Body Chassis Code Option Minimum Requirement Enter Optional Equip. Desc. &, Mf . O _tion Codes Price Bed QH Long Wide Bed N/A Engine Gasoline Engine Upgrade CC List Liters & Cylinders N/A Flex Fuel FFV Add Flex Fuel N/A Engine Block Heater HB Add Block Heater NHK $106.00 Diesel Engine CA Diesel Engine Factory Installed N/A Bio Diesel BD Bio Diesel with OEM Warranty N/A PTO PTO Power Take Off N/A CNG system CNG Alternative Fuel: CNG system shall include all components necessary to power vehicle with CNG. N/A Transmission/Drivetrain Skid Plate KO Add Skid Plate ADB $409.00 Limited Slip Differentia(; (LS; Limited Slip Differential' DSA''. $501.00' Electrical - - Daytime Running Lights DL Add Daytime Running Lights LM1 $56.00 Alternator HA Heavy Duty Alternator - List Amps N/A Batteries DIS I Dual Batteries N/A Power Outlet EP Add 12-Volt Power Outlet N/A Doors & Windows - — Deep Tinted Windows TG Add Deep Tinted Glass TG $245.00 Power Windows & Door Locks XX Power Windows & Door Locks STD Keyless Entry KE Keyless Entry GXM $198.00 Interior Radio Upgraded FU, Premium Audio System with AM/FM_ Stereo_ &_MP3: Capability,' — UA1 BLUE_TOOTH- _ $27 07 0 Cruise PO Cruise Control, Factory Installed STD Vinyl Floor VF RubberNinyl Flooring STD Cloth Seats CS Cloth Seats AJY $852.00 Front Buckets FB Front Bucket Seats with Console N/A Backup Camera BR Backup Camera STD Backup Sensor BS Backup Sensor XAA $278.00 Tires & Wheels All Terrain Tires AT All Terrain Tires TTB $328.00 Spare WL Mounted Full Size Spare STD Towing - Towing XO Towing Package Including: Hitch, Wiring Harness, Upgraded Radiator, Transmission Cooler TP $225.00 Electric Brake Controller BC Add Electric Brake Controller XHC $319.00 Trailering Mirrors TM Manual Telescoping Trailer Mirrors GPG $214.00 Towing Differential 80 Differential for Extra Towing Capability JDMH 3.92 1$138.00 3LER DODGE JEEP