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Home My WebLink About90-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 90-20 File Number: 2020-0137 BERGKAMP, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN ASPHALT REPAIR TRUCK AND ROLLER FROM BERGKAMP, INC. OF, SALINA, KANSAS FOR THE AMOUNT OF $204,890.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of an asphalt repair truck and roller from Bergkamp, Inc. of Salina, Kansas for the amount of $204,890.00, pursuant to a Sourcewell cooperative purchasing contract. PASSED and APPROVED on 3/16/2020 Attest: A/4 Kara Paxton, City Clerk wi{!rn►r/7jT '�.\� . • C,\T Y O * qSG.l ;FAyE7TEVILLE; �' ',�ti•• kA NC.- Page 1 Printed on 3/17/20 ., City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 �A-= t �� (479) 575-8323 { Text File File Number: 2020-0137 Agenda Date: 3/16/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 4 BERGKANIP, INC.: A RESOLUTION TO AUTHORIZE THE PURCHASE OF AN ASPHALT REPAIR TRUCK AND ROLLER FROM BERGKAMP, INC. OF SALINA, KANSAS FOR THE AMOUNT OF $204,890.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of an asphalt repair truck and roller from Bergkamp, Inc. of Salina, Kansas for the amount of $204,890.00, pursuant to a Sourcewell cooperative purchasing contract. City of Fayetteville, Arkansas Page 1 Printed on 3117/2020 City of Fayetteville Staff Review Form 2020-0137 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/12/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a Bergkamp FPS Flameless Patcher with Bomag Single Drum Roller available for the combined Sourcewell Contract price of $204,890.00 through Bergkamp, Inc of Salina, KS. Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02079-2020 Heavy Duty Utility Vehicles - Replacement Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 979,360.00 1 $ 979,360.00 $ 204,890.00 $ 774,470.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF C 1 FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: March 3rd, 2020 SUBJECT: Purchase of an Asphalt Repair Truck and Roller for Water & Sewer RECOMMENDATION: City Council to approve the purchase a Bergkamp FP5 Flameless Patcher with Bomag Single Drum Roller available for the combined Sourcewell Contract price of $204,890.00 through Bergkamp, Inc of Salina, KS. BACKGROUND: In the 2020 budget an Asphalt Repair Truck and walk behind Roller were approved for the Water & Sewer Department to have the ability to repair the street cuts required to access pipes. A Bergkamp FP5 Flameless Patcher with Bomag Single Drum Roller are available for the combined Sourcewell Contract price of $204,890.00 through Bergkamp, Inc of Salina, KS. DISCUSSION: Fleet recommends the purchase of the Bergkamp FP5 Flameless Patcher with Bomag Single Drum Roller available for the combined Sourcewell Contract price of $204,890.00 through Bergkamp, Inc of Salina, KS. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for these units. These purchases were approved at the February 11th Equipment Committee Meeting. Attachments: Sourcewell Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Sourcewell CONTRACT PRICING WORKSHEET For Roadway Maintenance Equipment Purchases Contract No. Date 2/7/2020 Prepared: :City of Fayetteville At Conirmlor. :13ergkarnp Inc. Coniact Person: Ws. Sara Glenn Prep.red ':Jennifer A Straus By: Address: Ph— ::254-717-3664 Ph— :479 444 3494 i Emil: :sqlenn i (Vayefteville-ar.clov Emil: 'iennifers(ftemkarnpinc.corn Contact Phone: Emil; Ch—h Pid,r Contact Phone: Emil: 13mcription: ,:Bergkamp FPS Flameless Patcher A. Product Item Base Unit Price Per Sourccwell Contract P052417-BGK: FP5 Base Price Includes, but is Not Limited to: InPaveCR Telematics Technology, Dual Auger Motor System, Full Length Reversible Agitator, Powered by hydraulically-driven AC electric generator, Live PTO for hydraulic power at all engine or travel speeds, Electric Overnight Heating system w/ Cord, 80 gallon Tack Tank, AirfFack Wand w/ Recirculating $95,760.00 Cleanout System, Cleaning Fluid Tank (15 gal.), Mounting on Customers' Chassis at Bergkamp Factory 12 Month Warranty Standard paint color - i Omaha Orange, Charcoal Gray or School bus yellow B. The Patcher Body Options, Delivery and Service Items Description Cost Description Cost Bomag Single Drum Roller Model 55WE 1 $8,900.00 JKH Stanley Model BR67 Pavement Breaker on Retractable Hose Reel 53.365.00 BUC Single Back Up Camera w/ Night Vision & Audio**** $1,900.00 PTH Propane Torch & Mounted 204 Bottle $765.00 CHA Cone Holder $220.00 Dual Wand Cleaning System one front & one rear) 5425.00 Rear Swing Auger System 510.975.00 Pivot Tack System $2,939.00 Ten Light LED Arrowboard $1,875.00 Delivery and training $1,250.00 Pedestal mounted single strobe $730.00 Too[ Holder mounted onto rear spoils bin $220.00 Mounting charge is included in base price Silver B Fit visit included in base price Subtotal From Additional Sheet(s): Subtotal B: $3�3.564 00 D. Total Cost before any other applicable Charges, Trade-ins, Allowances, Discounts, Etc. (A+B+Q Quantity Ordered: X Subtotal of +B 11 S129,324.00 = Subtotal C: $129,324.00 F. Other Charges, Trade-ins, Allowances, Discounts, Etc. Description Cost Description Cost 2019 Kenworth Cab & Chassis Model T370 compatible with the Bergkamp FPS $75,566 Subtotal D: 75566 Approx. 150 days after PO is receceivcd or Delivery Date:: 30 days after delivery of chassis to our i factory whichever is the last event to occur F. Total Purchase Price (C+D): $204,890.00 TO BE COMPLETED BY REQUESTING DIVISION AND FORWARDED TO FLEET - Division: Water & Sewer i Water & Sewer WSWD - W&S Maint-Water Dist Maint I Todays date 7/25/2019 Acct # for Monthly 5400.720.4310-5331 Charges: Project Number Is Expansion W Yes r- No Equipment for requested New Personnel? Job Title: Crew Leader Water License i Is Expansion W Yes r- Equipment for requested Service Expansion? i Description of Jobs The asphalt/pothole repair truck will transport and dispense asphalt needed to Vehicle Must make road repairs created by Water/Sewer taps, repairs, and maintenance. Perform Description of Asphalt/Pothole Repair Truck equipment to be Asphalt/pothole repair truck with a minimum of 6 ton capacity, swinging rear shoot, purchased: Include auxiliary overnight heating, and citrus tanks. The truck does not need to be all special bodies, equipped with a tack tank. attachments, hitches, tool box, emergency lights. Justification for These vehicles will serve as a crew truck and specialized equipment for the Asphalt expansion: Repair Crew. The crew will repair street cuts resulting from making new water/sewer taps and from performing maintenance on the water and sewer systems. This crew will consist of 5 employees, a crew truck, asphalt truck, roller, dump truck, and an excavator with a trailer. Due to current work loads, the Transportation Division is no longer able to repair the street cuts for Water/Sewer. Obtaining personnel and equipment to make asphalt repairs within the Division will allow Water/Sewer crews to expedite the process and reduce complaints and ; damage claims resulting from temporary street repairs. TO BE COMPLETED BY FLEET OPERATIONS ^ Purchase Price: 180,000 CC: 933 We Expectancy: 10 PC# WSEW F091 # of Months in 2020 5 (exp) Monthly Motor Pool Charges for New Unit: Maintenance: Replacement: Overhead: Insurance: $ 653.00 $ 2,016.00 $ 360.00 $ 86.00 2020 (Est.) Motor Pool Charges to be Budgeted for Unit: Maintenance: Replacernent: Overhead: insurance: $ 3,265.00 $ 10,080.00 $ 1,800.00 $ 430.00 2020 Budget 15575 Amount: RETURN TO REQUESTING DIVISION� APPROVAL SIGNATURES Date 9/5/2019 Requesting Division Head Tfiia AIYAAVAD - Date 9/23/2019 F Fleet Operations k Superintendent j'�� coill/ i Date 9/26/2019 Budget & Research* �y��frl�ft0 I This form to be completed and submitted in your Budget Submission.