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Home My WebLink About89-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 89-20 File Number: 2020-0136 WILLIAMS TRACTOR, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF THREE HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR, INC. IN THE TOTAL AMOUNT OF $28,485.00, PURSUANT TO A STATE PROCUREMENT CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of three Hustler Super Z mowers from Williams Tractor, Inc. in the total amount of $28,485.00, pursuant to a state procurement contract. PASSED and APPROVED on 3/16/2020 Attest: VER K�/tTRF�i G1T Y ✓� �v. ems. —Z-1;`: y Kara Paxton, City Clerk Treasurer yJ',y/ p�-q NSPS�...;;�� ttu�► Page 1 Printed on 3117120 City of Fayetteville, Arkansas 113 West Mountain Street �''�� Fayetteville, AR 72701 �A (479) 575-8323 ai Text File =-� File Number: 2020-0136 Agenda Date: 3/16/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 3 WILLIAMS TRACTOR, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF THREE HUSTLER SUPER Z MOWERS FROM WILLIAMS TRACTOR, INC. IN THE TOTAL AMOUNT OF $28,485.00, PURSUANT TO A STATE PROCUREMENT CONTRACT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of three Hustler Super Z mowers from Williams Tractor, Inc. in the total amount of $28,485.00, pursuant to a state procurement contract. City of Fayetteville, Arkansas Paye 1 Printed on 311712020 City of Fayetteville Staff Review Form 2020-0136 Legistar File ID 3/17/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 2/12/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of three Hustler Super Zs available for the State Contract price of $9,495.00 each, for a total of $28,485.00 through Williams Tractor, Inc. of Fayetteville, AR. 9700.770.1920-5802.00 Account Number 02083-2019 and 2020 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: SHOP Fund Tractor/Mowers - Replacement Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 781,612.00 781,612.00 $ 28,485.00 I $ 753,127.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF MARCH 17TH, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: March 3rd, 2020 SUBJECT: Purchase of three Hustler Mowers for Parks RECOMMENDATION: City Council to approve the purchase three Hustler Super Zs available for the State Contract price of $9,495.00 each, for a total of $28,485.00 through Williams Tractor, Inc. of Fayetteville, AR. BACKGROUND: Units 5060 and 5061 are 2015 Hustler Super Z mowers with 15/15 points and they have exceeded their life expectancies. An expansion mower was approved for Parks this year to assist in maintaining the parklands and trails. Three Hustler Super Zs are available for the State Contract price of $9,495.00 each, for a total of $28,485.00 through Williams Tractor, Inc. of Fayetteville, AR. DISCUSSION: Fleet recommends the purchase of the three Hustler Super Zs available for the State Contract price of $9,495.00 each, for a total of $28,485.00 through Williams Tractor, Inc. of Fayetteville, AR. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for these units. These purchases were approved at the February 11th Equipment Committee Meeting. Attachments: State Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Williams Tractor, Inc. 2501 SHILOH DRIVE PO. BOX 1346 FAYETTEVILLE. ARKANSAS 72702•1346 V+ N Phone 4791442-8284 FAX 479144 2-6 01 3 Email: dewilliams®willlamstractor.com City of Fayetteville Attn: Sara February 4, 2020 Please accept the following Hustler Zero Turn mower quote using the Arkansas State contract pricing (SP -14-0053R) 1. Hustler Super Z -60" VX4 side discharge deck -Kawasaki FX1000 35hp engine *Please make Purchase order to Williams Tractor. **Please add any applicable sales tax Thank you, Tim Bailey Contract Price $9495.00 City of Fayetteville, Arkansas Vehicle Expansion Request Form - Budget Process Fiscal Year 2020 TO BE COMPLETED BY REQUESTING DIVISION AND FORWARDED TO FLEET Division: Parks & Recreation Parks & Recreation PKMN - Parks & Rec-Maintenance Today's date 7/22/2019 Acct # for Monthly 2250 Charges: Project Number Is Expansion Yes r" No Equipment for requested New Personnel? Job Title: MW4 Is Expansion R Yes r No Equipment for requested Service Expansion? Description of Jobs Mower to mow new park land and trails Vehicle Must Perform Description of Hustler Super Z with 60" mowing deck equipment to be purchased: Include all special bodies, attachments, hitches, tool box, emergency lights. Justification for MW4 is needed to maintain and mow new parkland and trails. New Hustler Super Z expansion: is needed for MW4 to utilize to mow. TO BE COMPLETED BY FLEET OPERATIONS Purchase Price: 12,000 CC: 524H Ufe Expectancy: 4 PC# PRKS_F066 # of Months in 2020 8 (exp) Monthly Motor Pool Charges for New Unit: Maintenance: Replacement: Overhead: Insurance: $ 248.71 $ 234.40 $ 26.31 $ 1.48 2020 (Est.) Motor Pool Charges to be Budgeted for Unit: Maintenance: Replacement: Overhead: Insurance: $ 1,989.68 $ 1,875.20 $ 210.48 $ 11.84 2020 Budget 4087.2 Amount: RETURN TO REQUESTING DIVISION APPROVAL SIGNATURES Date 7/25/2019 Requesting Division Head�fo>t trs>r�f Date 8/6/2019 Fleet Operations Superintendent Date 8/12/2019 Budget & Research Id 411�f�/lwd This form to be completed and submitted in your Budget Submission.