HomeMy WebLinkAbout88-20 RESOLUTIONE FAY ETT
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113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 88-20
File Number: 2020-0199
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 4 TO THE CONTRACT WITH
MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00
FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE
HIGHWAY 16 UTILITY RELOCATIONS PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 4 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed
$125,258.00 for construction management and observation services associated with the Highway 16 Utility
Relocations Project.
PASSED and APPROVED on 3/16/2020
Approve • Attest: 011111111111,
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�/"— lcl FAYETTEVILLE;=
Ione d Jo n, yor Kara Paxton, City Clerk Treasurer y .y� P� ;
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Page 1 Printed on 3117/20
City of Fayetteville, Arkansas
Text File
File Number: 2020-0199
Agenda Date: 3/16/2020
In Control: City Council Meeting
Agenda Number: A. 2
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Version: 1 Status: Passed
File Type: Resolution
MCCLELLAND CONSULTING ENGINEERS, INC.:
A . RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 4 TO THE CONTRACT
WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED
$125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES
ASSOCIATED WITH THE HIGHWAY 16 UTILITY RELOCATIONS PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 4 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed
$125,258.00 for construction management and observation services associated with the Highway 16 Utility
Relocations Project.
City of Fayetteville, Arkansas Page 1 Printed on 3117/2020
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2020-0199
Legistar File ID
3/17/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
2/27/2020 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of Supplemental Agreement No. 4 to the Professional Engineering Services
Agreement with McClelland Consulting Engineers, Inc. in an amount not to exceed $125,258.00 for construction
management and observation services associated with the Highway 16 Utility Relocations Project.
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 41-20
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
Budget Impact:
5400.720.5600-5314.00
Water and Sewer
Account Number
Fund
11011.1
Water/Sewer Relocations - Bond Projects
Project Number
-
Project Title
Budgeted Item? Yes
Current Budget
$ 12,793,727.00
Funds Obligated
$ 4,353,903.01
Current Balance
( $ 8,439,823.99
Does item have a cost? Yes
Item Cost
$ 125,258.00
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget
$ 8,314,565.99
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 41-20
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 17, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
CITY COUNCIL MEMO
DATE: February 27, 2020
SUBJECT: McClelland Consulting Engineers, Inc. Amendment No. 4 - Construction
Observation and Management Services for the Highway 16 Utility
Relocations Project (ArDOT Project 040579)
RECOMMENDATION:
Staff recommends the approval of Amendment No. 4 to the Professional Engineering Services
Agreement with McClelland Consulting Engineers, Inc. (MCE) in an amount not to exceed
$125,258.00 for construction management and observation services associated with the
Highway 16 Utility Relocations Project (ArDOT Project 040579).
BACKGROUND:
Resolution 205-17 permitted the original design work with MCE for utility relocations along
Highway 16 between S. College Ave. and Huntsville Rd. associated with ARDOT roadway
improvements. Resolutions 45-18 (amendment 1) and 83-19 (amendment 2) expanded the
project scope to include the Morningside Drive 24 -inch waterline and allowed for separate
project bidding, respectively. Resolution 41-20 (amendment 3) provided additional funds for
construction phase engineering services for the Morningside Drive work.
On February 19, 2020 the City of Fayetteville accepted sealed competitive bids for the Highway
16 Utility Relocations project. Cornerstone Construction of Russellville, Inc. submitted the lowest
bid of $1,689,781.02.
DISCUSSION:
Amendment No. 4 will allow MCE to provide construction observation and management
services associated with this project, in accordance with engineering observation best practices
and state law. This amendment will increase the existing agreement amount by $125,258.00 for
a total not -to -exceed amount of $442,467.82.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds are available in the Water/Sewer Relocations account.
Attachments:
Proposed Supplemental Agreement No. 4
Resolution 205-17
Resolution 45-18
Resolution 83-19
Resolution 41-20
Supplemental Agreement No. 4
Highway 16 Utility Relocations
Date:
WHEREAS, the CITY OF FAYETTEVILLE and McClelland Consulting Engineers, Inc.
(ENGINEER) entered into an Agreement for Professional Engineering Services
(AGREEMENT) on October 3, 2017; and,
WHEREAS, the CITY OF FAYETTEVILLE has requested that ENGINEER perform additional
services outside of the scope of the AGREEMENT.
NOW THEREFORE, the following modifications will be made to the AGREEMENT to
include the additional services requested:
MODIFICATIONS:
1. Section 2. 1.1 — the additional scope of services are included in the attached
Appendix "A-4".
2. Section 5.1 —the maximum not -to -exceed amount is increased from $317,209.82 to
$442,467.82. Modifications to compensation are included in the attached
Appendix `B-6".
IN WITNESS WHEREOF, the parties execute this Supplemental Agreement No. 4, to be
effective on the date set out above.
McClelland Consulting Engineers, Inc.
BY:
Daniel Barnes, PE
President, Fayetteville Office
City of Fayet)kville, Arkansas
MavorCtpiKield Jordan
APPENDIX A-4 — SCOPE OF ADDITIONAL SERVICES
SUPPLEMENTAL AGREEMENT NO. 4 — HIGHWAY 16 UTILITY RELOCATIONS SERVICES
DURING CONSTRUCTION
1.0 General
The scope of additional services includes construction administration and construction
observation services for the referenced project, which includes approximately 5,700 linear feet
of 12 -inch water main; 1,100 linear feet of 8 -inch water main; new water/sewer services; and
related appurtenances and interconnections along Highway 16 (15th Street) between Hwy 71B (S
School Avenue) and Fairlane Street. Construction is anticipated to commence in April 2020. The
construction contract allows 240 calendar days to Substantial Completion, and 270 calendar
days to Final Completion.
2.0 Construction Administration
2.1 Assist CITY OF FAYETTEVILLE with issuing the Notice to Proceed (NTP) and
obtaining executed Contract Documents from the selected Contractor, if
requested by the CITY OF FAYETTEVILLE.
2.2 Conduct the pre -construction meeting with the Contractor and issue meeting
minutes.
2.3 Review and respond to Contractor submittals for conformance to the Contract
Documents, Drawings, and Specifications. Up to ten (10) submittals are
anticipated on this project. The initial review and one (1) re -submittal review are
included in this scope of services. Additional re -submittal reviews will be
considered Additional Services.
2.4 Review Contractor's Requests for Information (RFIs) and issue clarifications as
required. Up to ten (10) RFIs are anticipated on this project.
2.5 Assist the CITY OF FAYETTEVILLE with the evaluation, negotiation, and processing
of Contractor change order requests, if required.
2.6 Review monthly Pay Estimates from the Contractor and provide
recommendation for payment. A total of ten (10) pay estimates are assumed.
2.7 Engineer of Record shall conduct monthly site visits and attendance at monthly
progress meetings as required to observe the progress and quality of the
executed work to determine compliance with approved Contract Documents,
Drawings, and Specifications in accordance with Arkansas State Law 22-9-101. A
total of twenty (20) site visits/progress meetings are estimated over the course
of the 270 calendar day construction contract.
2.8 Assist the CITY OF FAYETTEVILLE with the final inspection walk-through. Develop
a punch list of outstanding items, and review project closeout documents.
Appendix A-4 — Scope of Additional Services Page 1 of 3 2/20/2020
Highway 16 Utility Relocations Services During Construction
2.9 Prepare Record Drawings based upon information furnished by the Contractor
and field representatives.
3.0 Construction Observation
3.1 Provide a field representative to perform comprehensive construction
observation services. Field representative shall meet with CITY OF FAYETTEVILLE
field representative at least once weekly to stay informed on construction
progress and any issues that may arise.
3.2 It is estimated that the level of observation required by the ENGINEER to provide
comprehensive services will equate to an average of 30 hours per week for the
duration of the 270 calendar day construction contract. Partial observation will
be conducted on non-critical construction items such as, but not limited to
general site cleanup, seeding, sodding, etc.
3.3 CITY OF FAYETTEVILLE shall provide adequate notice to ENGINEER when a field
representative is required. Minimum notice shall be three (3) business days, with
one (1) week notice preferred.
4.0 Surveying Services
At the request of the CITY OF FAYETTEVILLE, provide up to 32 hours of field surveying to assist
in reviewing the Contractor's work and/or to address property owner questions.
5.0 Project Deliverables
5.1 PDF copy of the approved shop drawings and submittals from the Contractor.
5.2 One (1) hard copy set, a PDF copy and AutoCAD file of the Record Drawings.
5.3 Other electronic files as requested by the CITY OF FAYETTEVILLE.
6.0 General
6.1 All water main construction shall follow the guidelines described in the CITY OF
FAYETTEVILLE Standard Specifications for Design and Construction of Water
Lines and Sewer Lines (2017 Edition), the Contract Documents, Drawings, and
Specifications.
6.2 Attending at meetings other than progress meetings and the pre -construction
meeting will be considered Additional Services.
6.3 Should construction delays occur, which are beyond the control of the ENGINEER
and cause the project to be completed later than 270 calendar days, the
ENGINEER and CITY OF FAYETTEVILLE will review the ENGINEER' remaining
budget and mutually agree upon a plan of action, whether it be a reduction in
the scope of services to stay within budget, or authorize Additional Services.
Appendix A-4 — Scope of Additional Services Page 2 of 3 2/20/2020
Highway 16 Utility Relocations Services During Construction
6.4 Subcontracting of services by the ENGINEER shall have prior approval of the
OWNER.
Appendix A-4 — Scope of Additional Services Page 3 of 3 2/20/2020
Highway 16 Utility Relocations Services During Construction
Appendix B-6: Fee Proposal - Supplemental Agreement No. 4
Services During Construction
In Conjunction with the Highway 16 Utility Relocations
MCE Job No. 172162
Labor Classification
Time/Hours
I
Direct
Labor Rate "
Extended
Sr Project Manager
32.00
$63.00
$2,016.00
Project Manager
108.00
$43.00
$4,644.00
Project Engineer
140.00
$32.00
$4,480.00
Construction Observer
1160.00
$25.00
$29,000.00
Chief Draftsman
40.00
$28.00
$1,120.00
Survey Technician
4.00
$20.00
$80.00
Registered Land Surveyor
2.00
$40.00
$80.00
Survey (2 -Man or Robotic)
32.00
$50.00
$1,600.00
Direct Labor Subtotal $43,020.00
Title II Labor Multiplier 2.90
Subtotal Labor Costs $124,758.00
EXPENSES
Estimated Reimbursable Expenses Amount
Mileage $500.00
Total Estimated Reimbursable Expenses $500.00
Total Costs - Construction Engineering
$125,258.00
Notes:
1. Title II Multiplier based upon MCE FY19 Indirect Cost Rate (158.92%) for ARDOT projects, plus fixed fee of 12%.
2. Construction Duration Assumed - 240 Calendar Days (Substantial); 270 Calendar Days (Final)
3. Construction Observeration may be performed by MCE, City of Fayetteville, or a combination
of both, depending on availability of personnel at time of construction
2/20/2020
Supplemental Agreement No. 4 - Highway 16 Utility Relocations Services During Construction
Manhour Estimate"
Date: 02/20/2020
McCLELLAND
CONSULTING
mCENGINEERS INC.
Task Description
Sr Project
Manager
Project
Manager
Project
Designer
Const observer
v
const.
Observer 11
Chief
Draftsman
Survey
Technician
Reg. Land
Surveyor
Survey
(Klan or Robotic)
Construction Administratlon
Pre construction meeting
2.00
2.00
Review Submittals
2.00
8.00
40.00
Respond to RFls
2.00
8.00
20.00
4.00
Evaluate Change Order Requests
4.00
16.00
40.00
8.00
Pay request review/preparation
20.00
Periodic site visits 20 estimated
20.00
40.00
20.00
Final inspection punch list preparation
2.00
4.00
SAM
As-built construction documents
8.00
8.00
24.00
Project close out
2.00
4.00
4.00
Sub total Manhour
32.00
108.00
140.00
0.00
0.00
40.00
0.00
0.00 0.00
Consttuctlon-Obs-mAtl_o0
Comprehensive Field Observation Services
90.00
1020.00
Pre construction meeting
2.00
2.00
Pay request review/preparation
4.00
20.00
Final inspection
8.00
As-built construction documents
200
6.00
Project close out
2.00
4.00
Sub total Manhour
Sury ngjervices
0.00
0.00
0.00
100.00
1060.00
0.00
0.00
0.00 O.Oo
Review Contractor's work and address property owner questions, as
required I
I
I
I
4.00
2.00 32.00
Sub total Manhour
Total Estimated Manhour
0.00
32.00
0.00
108.00
0.00
140.00
0.00
100.00
0.00
1060.00
0.00
40.00
4.00
4.00
2.00 32.0(7
2.00 32.00
Page 1 of 1 2/20/2020
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 205-17
File Number: 2017-0500
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE A CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS,
INC. IN THE AMOUNT OF $107,144.55 FOR ENGINEERING SERVICES ASSOCIATED WITH
UTILITY RELOCATIONS ALONG HIGHWAY 16 BETWEN COLLEGE AVENUE AND
HUNTSVILLE ROAD REQUIRED FOR ARKANSAS DEPARTMENT OF TRANSPORTATION JOB
040579, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $10,714.45
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a contract with
McClelland Consulting Engineers, Inc. in the amount of $107,144.55 for engineering services associated
with utility relocations along Highway 16 from College Avenue required for Arkansas Department of
Transportation Job 040579, and further approves a project contingency in the amount of $10,714.45.
PASSED and APPROVED on 10/3/2017 '
Attest:
Sondra E. Smith, City Clerk Treas, `4,�,t�
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Page 1 Printed on 1014/17
rar•A 11 Sty
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 45-18
File Number: 2018-0050
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1 TO THE CONTRACT WITH
MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT OF $66,545.27 TO ADD
ENGINEERING SERVICES FOR THE REPLACEMENT OF AN EXISTING 24 -INCH WATER MAIN
ADJACENT TO MORNINGSIDE DRIVE ASSOCIATED WITH UTILITY RELOCATIONS
NECESSARY FOR ARKANSAS DEPARTMENT OF TRANSPORTATION JOB 040579
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 1 to the contract with McClelland Consulting Engineers, Inc. in the additional amount
of $66,545.27 to add engineering services for the replacement of an existing 24 -inch water main
adjacent to Morningside Drive associated with utility relocations required for Arkansas Department of
Transportation Job 040579.
PASSED and APPROVED on 2/6/2018
Attest:
Page 1 Printed on 2!1/18
Sondra E. Smith, City Clerk Tre�Stt��
�(1IV; iI'v
P Y
Page 1 Printed on 2!1/18
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 83-19
File Number: 2019-0176
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 2 TO THE CONTRACT WITH
MCCLELLAND CONSULTING ENGINEERS, INC. IN THE ADDITIONAL AMOUNT OF
$18,082.00 TO ADD FINAL ENGINEERING DESIGN AND BID SERVICES FOR THE
REPLACEMENT OF AN EXISTING 24 -INCH WATER MAIN ADJACENT TO MORNINGSIDE
DRIVE ASSOCIATED WITH UTILITY RELOCATIONS NECESSARY FOR ARKANSAS
DEPARTMENT OF TRANSPORTATION JOB 040579
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 2 to the contract with McClelland Consulting Engineers, Inc. in the additional amount
of $18,082.00 to add final engineering design and bid services for the replacement of an existing 24 -inch
water main adjacent to Morningside Drive associated with utility relocations required for Arkansas
Department of Transportation Job 040579.
PASSED and APPROVED on 4/2/2019
Page 1 Printed on 413119
pF fpYE�Tf
qKA t4
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 41-20
File Number: 2020-0048
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 3 TO THE CONTRACT WITH
MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00
FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE
MORNINGSIDE DRIVE 24 -INCH WATERLINE REPLACEMENT PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Supplemental
Agreement No. 3 to the contract with McClelland Consulting Engineers, Inc. in an amount not to exceed
$125,258.00 for construction management and observation services associated with the Morningside
Drive 24 -inch Waterline Replacement Project.
PASSED and APPROVED on 2/4/2020
Attest:
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oo
Kara Paxton, City Clerk Treasurd :5- ;
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Page 1 Printed on 2/6/20