HomeMy WebLinkAboutOrdinance 6293F VAYrrp
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113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Ordinance: 6293
File Number: 2020-0196
SHIPLEY MOTOR EQUIPMENT CO.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE REPAIR OF A RECYCLING AND TRASH COLLECTION TRUCK BY SHIPLEY
MOTOR EQUIPMENT CO. FOR THE AMOUNT OF $42,352.81
WHEREAS, the operator of Unit 4024, a front load trash truck, noticed smoke coming from the truck
during a normal route and the truck was sent to Shipley Motor Equipment Co. for repairs, which led to
the discovery of other significant internal damage; and
WHEREAS, insurance funds have been received in the amount of $41,352.81 and the Recycling and
Trash Collection Division has sufficient funds to pay the $1,000.00 deductible.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above
circumstances make competitive bidding not feasible or practical and therefore waives the requirements
of formal competitive bidding and approves the repair of a Recycling and Trash Collection truck by
Shipley Motor Equipment Co. for $42,352.81, with the amount of $1,000.00 to be paid by the City.
PASSED and APPROVED on 3/16/2020
Page 1 Printed on 3117120
File Number: 2020-0196
Ordinance 6293
Attest:
v`�G••C,\1Y C�gSG.�.
w
.� Uy
• FAYETTEVILLE
Kara Paxton, City Clerk Treasurer
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Page 2 Printed on 3117120
113 West Mountain Street
City of Fayetteville, Arkansas
Fayetteville, AR 72701
AV
(479) 575-8323
Text File
File Number: 2020-0196
Agenda Date: 3/16/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 1
SHIPLEY MOTOR EQUIPMENT CO.:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE REPAIR OF A RECYCLING AND TRASH COLLECTION TRUCK BY SHIPLEY
MOTOR EQUIPMENT CO. FOR THE AMOUNT OF $42,352.81
WHEREAS, the operator of Unit 4024, a front load trash truck, noticed stroke coming from the truck during
a normal route and the truck was sent to Shipley Motor Equipment Co. for repairs, which led to the discovery
of other significant internal damage; and
WHEREAS, insurance funds have been received in the amount of $41,352.81 and the Recycling and Trash
Collection Division has sufficient funds to pay the $1,000.00 deductible.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds the above circumstances
make competitive bidding not feasible or practical and therefore waives the requirements of formal competitive
bidding and approves the repair of a Recycling and Trash Collection truck by Shipley Motor Equipment Co.
for $42,352.81, with the amount of $1,000.00 to be paid by the City.
City of Fayetteville, Arkansas Page 1 Printed on 311712020
City of Fayetteville Staff Review Form
2020-0196
Legistar File ID
3/17/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Sara Glenn 2/26/2020 FLEET OPERATIONS (770)
Submitted By Submitted Date Division / Department
Action Recommendation:
An Ordinance to approve a bid waiver to Shipley Motor Equipment Co. for an accident repair in the amount
$42,352.81, due to a tear down, inspect and repair. Insurance funds have been received in the amount of
$41,352.81.
5500.750.5010-5311.01
Account Number
Project Number
Budget Impact:
Recycling & Trash Collection Self Insurance
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Fund
Project Title
$ 2,000.00
$ 2,000.00
$ 1,000.00
1 $ 1,000.001
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 17, 2020
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: February 26, 2020
CITY COUNCIL MEMO
SUBJECT: Bid Waiver for Shipley Motor Equipment Co. for Accident Repair
RECOMMENDATION:
An Ordinance to approve a bid waiver to Shipley Motor Equipment Co. for an accident repair in
the amount $42,352.81, due to a tear down, inspect and repair. Insurance funds have been
received in the amount of $41,352.81.
BACKGROUND:
Unit 4024, Recycling and Trash Collection's front load trash truck was out on a normal route.
The operator looked in a side mirror and noticed smoke. At that time, he pulled into a large
parking lot and pressed the emergency button in the vehicle, notifying the Fire Department.
The Fire Department put out a fire that was located between the cab and body of the truck.
Upon first examination and estimation this damaged the wiring, hoses and engine components.
However, since Shipley has started the repair other internal damage has been found. The
additional cost should be paid straight from AML Insurance to Shipley.
DISCUSSION:
Purchasing and Fleet recommend the approval of a bid waiver to Shipley Motor Equipment Co.
for an accident repair in the amount of $42,352.81, due to a tear down, inspect and repair.
BUDGET/STAFF IMPACT:
Recycling and Trash Collection have sufficient funds to pay the $1,000.00 deductible.
Attachments:
AML Estimate
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
4 02
Date:
2/ 7/2020 09:46 PM
Estimate ID:
EA -01220
Estimate Version:
0
Preliminary
Profile ID:
* SHIPLEY MOTOR EQUI
ARKANSAS MUNICIPAL LEAGUE VEHICLE PROGRAM
Damage Assessed By: Curtis Russell Supplements to Curtis Russsell (curtis@eclipseapproisal.com)
Classification: Field (501) 977-4436
Condition Code: Good Type of Loss: Comprehensive
Date of Loss: 12/21/2019 Arrival Date: 12/27/2019
Contact Date: 12/27/2019 Accident Date: 12/21/2019
Deductible: 1,000.00
File Number: EA -01220
Claim Number: 19-01144-001
Insured: CITY OF FAYETTEVILLE
Owner: CITY OF FAYETTEVILLE
Address: 1525 S HAPPY HOLLOW RD, FAYETTEVILLE, AR 72701
Telephone: Work Phone: (479) 444-3496 Fax Phone: (479) 444-3425
Mitchell Service: 911148
Description: 13 MACK LEU613 TRASH TRUCK Vehicle Production Date: 7/13
VIN: 1 M2AU04C6EM008533 License: X20648 AR
Mileage: 77,932
OEM/ALT: A
Parts Profile: Fayetteville Parts Profile Version: 2
Color: WHITE
Options: POWER STEERING, AIR CONDITION, 2 -DOOR, DIESEL ENGINE, REAR WHEEL DRIVE
AUTOMATIC TRANSMISSION
Line Entry Labor
Item Number Type Operation
1 900500 MCH * REMOVE/REPLACE
2 900500 MCH * REMOVE/REPLACE
3 900500 MCH * REMOVE/REPLACE
4 900500 MCH * REMOVE/REPLACE
5 900500 MCH * REMOVE/REPLACE
6 900500 MCH * REMOVE/REPLACE
7 900500 MCH * REMOVE/REPLACE
8 900500 MCH * REMOVE/REPLACE
9 900500 MCH * REMOVE/REPLACE
10 900500 MCH * REMOVE/REPLACE
11 900500 MCH * REMOVE/REPLACE
12 900500 MCH * REMOVE/REPLACE
13 900500 MCH * REMOVE/REPLACE
14 900500 MCH * REMOVE/REPLACE
15 900500 MCH * REMOVE/REPLACE
16 900500 MCH * REMOVE/REPLACE
17 900500 MCH * REMOVE/REPLACE
18 900500 MCH * REMOVE/REPLACE
19 900500 MCH * REMOVE/REPLACE
20 900500 MCN * REMOVE/REPLACE
21 900500 MCH * REMOVE/REPLACE
22 900500 MCH * REMOVE/REPLACE
23 900500 MCH * REMOVE/REPLACE
24 900500 MCH * REMOVE/REPLACE
Line Item
Description
. Special/Manual Entry
Truck Wiring Harness #1
Truck Wiring Harness #2
Harness #3
Harness #4
Main Harness
Fuel Pipe
Fuel Pipe
Hose 2@12.54
Valve Cover
EGR Valve
Sealing Ring 3@10.10
Starter Motor
Wires
Hose 10@7.25
Hose
Hose 10@10.18
Hose
Hose
Hose
Quick Coupling
Quick Coupling
Quick Coupling 2@7.70
Insulator 8@19.33
Washer 8@9.17
ESTIMATE RECALL NUMBER: 02/07/202019:50:52 EA -01220
Mitchell Data Version: OEM: JAN -20_V Alternate Parts: 02/07/2020 20:14:35
Copyright (C)1994 - 2020 Mitchell International
Software Version: 7.1.238 All Rights Reserved
Part Type/
Part Number
22324153
21998650
006205704AA
006205701 AA
006112100AB
21344311
21835110
21339891
20901493
85153430
1547252
22398213
21699744
21579509
21329206
85129987
21360904
21481826
21481831
21308752
21308754
20805109
25167342
25155021
Dollar Labor
Amount Units
777.09 * 18.0*
1,719.17 * 18.0-
671.16 * 18.0*
137.21 * 5.0*
1,362.17 * 24.0*
55.45 * 4.0*
68.73 * 3.0*
25.08 * 4.0*
680.90 * 8.0*
1,557.89 * 8.0*
30.30 * 0.0*
320.63 * 4.0*
297.17 * 4.0*
72.50 * 4.0*
28.24 * 2.0*
101.80 * 4.0*
30.92 * 1.0*
245.46 * 4.0*
385.67 * 6.0*
6.36 * 1.0*
9.07 * 1.0*
15.40 " 3.0*
154.64 * 4.0*
73.36 ' 0.0*
Page 1 of 3
* - Judgment Item
Estimate Totals
Add'I
Date:
2/ 7/2020 09:46 PM
I. Labor Subtotals
Units Rate
Amount Amount Totals II.
Part Replacement Summary
Estimate ID:
EA -01220
0.00 0.00 300.00 T
Taxable Parts
Mechanical
168.5 123.00
0.00 0.00 20,725.50 T
Sales Tax @
Estimate Version:
0
21,025.50
Total Replacement Parts Amount
Labor Tax
@ 9.500% 1,997.42
Preliminary
172.5
23,022.92
25
900500
MCH *
REMOVE/REPLACE
Hexagon Screw 4@19.82
Profile ID:
25091937
* SHIPLEY MOTOR EOUI
79.28 * 0.0*
26
900500
MCH *
REMOVE/REPLACE
Nut Retainer 4@5.66
25109333
22.64 *
0.0*
27
900500
MCH *
REMOVE/REPLACE
Dipstick
21363872
132.98 *
1.0*
28
900500
MCH *
REMOVE/REPLACE
Clamps 300@2.63
25164660
789.00 *
0.0*
29
900500
MCH *
REMOVE/REPLACE
Cable Tie 20@1.37
983472
27.40 *
0.0*
30
900500
MCH *
REMOVE/REPLACE
Clamping Collar
5479-102425
13.67 *
0.0*
31
900500
MCH *
REMOVE/REPLACE
Cap Assembly
5479-240023DAV
17.41 *
0.0*
32
900500
MCH *
REMOVE/REPLACE
Flange Screw 11@9.13
22859766
100.43 *
0.0*
33
900500
MCH *
REMOVE/REPLACE
Flange Screw 5@15.03
22859765
75.15 *
0.0*
34
900500
MCH *
REMOVE/REPLACE
Temperature Sensor
21164792
94.18 *
2.0*
35
900500
MCH *
REMOVE/REPLACE
Sensor
85151481
233.05 *
1.0*
36
900500
MCH *
REMOVE/REPLACE
Speed Sensor
21426987
107.39 *
1.5*
37
900500
MCH *
REMOVE/REPLACE
Actuator, Exch
85013730
107.39 *
1.0*
38
900500
MCH *
REMOVE/REPLACE
Controller
346020014
3,834.41 *
1.0*
39
900500
MCH *
REMOVE/REPLACE
1/0 Module
346020016
1,254.17 *
1.0*
40
900500
MCH *
REMOVE/REPLACE
PDM
006331701 AA
1,059.92 *
1.0*
41
900500
MCH *
REMOVE/REPLACE
Plug
345005075
17.00 *
0.0*
42
900500
MCH *
REMOVE/REPLACE
Sealing Plug
345005050
0.66 *
0.0*
43
900500
MCH *
REMOVE/REPLACE
Timing Gear Cover
22672833
378.61 *
5.0*
44
900500
MCH *
REMOVE/REPLACE
Gasket
20817742
25.63 *
0.0*
Electrical
45
101192
MCH
REMOVE/REPLACE
Positive Battery Cable M
21068696
246.52 *
6.0*
46
101195
BDY
REMOVE/REPLACE
Negative Battery Cable
21068698
194.60 *
4.0*
Special/Manual Entry
47
900500
MCH *
REMOVEIREPLACE
Freight Paid From Invoice
New
0.00 *
0.0*
Additional Costs & Materials
48
936012
ADD'L COST
Hazardous Waste Disposal
15.00 *
* - Judgment Item
Estimate Totals
Amount
17,637.86
9.500% 1,675.60
19,313.46
Amount
1,000.00-
1,000.00 -
Page 2 of 3
Add'I
Labor Sublet
I. Labor Subtotals
Units Rate
Amount Amount Totals II.
Part Replacement Summary
Body
4.0 75.00
0.00 0.00 300.00 T
Taxable Parts
Mechanical
168.5 123.00
0.00 0.00 20,725.50 T
Sales Tax @
Taxable Labor
21,025.50
Total Replacement Parts Amount
Labor Tax
@ 9.500% 1,997.42
Labor Summary
172.5
23,022.92
III. Additional Costs
Amount IV.
Adjustments
Taxable Costs
15.00
Insurance Deductible
Sales Tax
@ 9.500% 1.43
Customer Responsibility
Total Additional Costs
16.43
ESTIMATE RECALL NUMBER: 02/07/202019:50:52 EA -01220
Mitchell Data Version:
OEM: JAN -20_V
Alternate Parts: 02/07/2020 20:14:35
Copyright (C)1994 - 2020 Mitchell International
Software Version:
7.1.238
All Rights Reserved
Amount
17,637.86
9.500% 1,675.60
19,313.46
Amount
1,000.00-
1,000.00 -
Page 2 of 3
Date:
2/7/2020 09:46 PM
Estimate ID:
EA -01220
Estimate Version:
0
Preliminary
(479) 770-6040
Profile ID:
. SHIPLEY MOTOR EQUI
I. Total Labor: 23,022.92
II. Total Replacement Parts: 19,313.46
III. Total Additional Costs: 16.43
Gross Total: 42,352.81
IV. Total Adjustments: 1,000.00 -
Net Total: 41,352.81
This is a preliminarV estimate.
Additional changes to the estimate may be required for the actual repair.
P_oint(s) of Impact
16 Non-Collislon (S)
Insurance Co: ARKANSAS MUNICIPAL LEAGUE
Telephone: (501) 978-6123
Fax Phone: (501) 978-6562
Inspection Site: FAYETTEVILLE FLEET OPERATIONS
Inspection Date: 2/7/2020
Body Shop:
SHIPLEY MOTOR EQUIPMENT CO.
Address:
324 S BLOOMIINGTON
LOWELL, AR 72745
Telephone:
(479) 770-6040
Fax Phone:
(479) 770-6146
Federal Tax ID
71.0303268
Email:
Justin.reynoids@shipleymotor.com
ESTIMATE RECALL NUMBER: 02/07/202019:50:52 EA -01220
Mitchell Data Version: OEM: JAN 20_V Alternate Parts: 02/07/2020 20:14:35
Copyright (C)1994 - 2020 Mitchell International Page 3 of 3
Software Version: 7.1.238 All Rights Reserved
