HomeMy WebLinkAbout75-20 RESOLUTIONOF FAYE TTP
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 75-20
File Number: 2020-0145
BURNS & MCDONNELL ENGINEERING COMPANY, INC. AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH BURNS &
MCDONNELL ENGINEERING COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $91,282.00.00 FOR
CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE
UTILITY RELOCATIONS AT 1-49 AND WEDINGTON INTERCHANGE PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. I
to the contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed
$91,282.00 for construction management and observation services associated with the utility relocations
at I-49 and Wedington Project.
PASSED and APPROVED on 3/3/2020
Attest:
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Kara Paxton, City Clerk Treasuek: FgYE� •�
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Page 1 Printed on 314120
City of Fayetteville, Arkansas
Text File
File Number: 2020-0145
Agenda Date: 3/3/2020
In Control: City Council Meeting
Agenda Number: A. 3
Version: 1
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Resolution
BURNS & MCDONNELL ENGINEERING COMPANY, INC. AMENDMENT NO. l:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE CONTRACT WITH BURNS &
MCDONNELL ENGINEERING COMPANY, INC. IN AN AMOUNT NOT TO EXCEED
$91,282.00.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES
ASSOCIATED WITH THE UTILITY RELOCATIONS AT I-49 AND WEDINGTON INTERCHANGE
PROJECT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves Amendment No. 1 to
the contract with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $91,282.00 for
construction management and observation services associated with the utility relocations at I-49 and Wedington
Project.
City of Fayetteville, Arkansas Page 1 Printed on 314/2020
Tim Nyander
Submitted By
City of Fayetteville Staff Review Form
2020-0145
Legistar File ID
3/3/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
2/13/2020 WATER SEWER (720)
Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of Amendment No. 1 to the Professional Engineering Services Agreement with
Burns & McDonnell Engineering Company, Inc. in an amount not to exceed $91,282.00 for construction
management and observation services associated with Utility Relocations at 1-49 & Wedington Interchange (ArDOT
Project BB0411).
Budget Impact:
5400.720.5600-5314.00 Water and Sewer
Account Number Fund
11011.1801 Water/Sewer Relocations - Bond Projects
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Project Title
$ 12,793,727.00
$ 1,891,582.51
$ 10,902,144.49
$ 91,282.00
$ 10,810,862.49
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 118-18
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
d FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 3, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Water, Sewer, & Solid Waste Committee
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
DATE: February 12, 2020
CITY COUNCIL MEMO
SUBJECT: Burns & McDonnell Engineering Company, Inc. Amendment No. 1 -
Construction Observation and Management Services for Utility Relocations
at 1-49 & Wedington Interchange (ArDOT Project BB0411)
RECOMMENDATION:
Staff recommends the approval of Amendment No. 1 to the Professional Engineering Services
Agreement with Burns & McDonnell Engineering Company, Inc. in an amount not to exceed
$91,282.00 for construction management and observation services associated with Utility
Relocations at 1-49 & Wedington Interchange (ArDOT Project BB0411).
BACKGROUND:
Resolution 118-18 permitted the original design work with Burns & McDonnell for utility
relocations associated with ArDOT's upcoming improvements to the Wedington Drive
Interchange improvements on 1-49. Design, permitting, and bidding are completed and this
amendment will allow Burns & McDonnell to provide project oversight and inspection during
construction in accordance with engineering observation best practices and state law.
DISCUSSION:
On February 6'h, 2020 the City of Fayetteville accepted sealed competitive bids for this utility
relocation project. Forsgren, Inc. submitted the lowest bid of $2,495,705.00. This amendment
will increase the existing engineering agreement amount by $91,282.00 for a total not -to -exceed
contract amount of $294,551.
BUDGET/STAFF IMPACT:
Funds are available and budgeted in the Water/Sewer Relocations — Bond Projects account.
Attachments:
Proposed Amendment No. 1
Resolution 118-18
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
N BURNS
'KMSDONNELL
AMENDMENT No. 1
AMENDMENT TO PROFESSIONAL SERVICES AGREEMENT
ENGINEER -OWNER AGREEMENT
Date:
THIS AMENDMENT modifies the Agreement dated June 5, 2018 made by and between Burns &
McDonnell Engineering Company, Inc., (hereinafter called ENGINEER), and City of Fayetteville
Arkansas, acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE) for the following
Project: 1-49/HWY 16/112 interchange — Water/Sewer Infrastructure Relocations. For good and valuable
consideration, the sufficiency of which is acknowledged, the parties agree to make the following changes
to their Agreement.
1. The parties agree that the ENGINEER's Scope of Services is amended as follows:
See attached Appendix A — Scope of Services — Construction Phase Services
2. The following adjustments are made to the ENGINEER's compensation:
Increase the maximum fee amount by Ninety One Thousand Two Hundred Eighty Two Dollars ($91,282)
for a total maximum fee amount of Two Hundred Ninety Four Thousand Five Hundred Fifty One Dollars
($294,551).
3. The time for completion of ENGINEER's Services is adjusted as follows:
The scope of services as defined in Appendix A is estimated to be completed by December 1, 2020.
4. Other changes to the Agreement, if any, are stated below:
None
5. The terms of this AMENDMENT supersede any contrary terms of the Agreement. This
AMENDMENT will be deemed a part of, and be subject to, all other terms and conditions of the Agreement.
Except as modified above, the Agreement will rernain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this AMENDMENT the day and year first written
above.
CITY OF FAY TEVILL ,
By:
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By:
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FAYETTEVILLE.AM1.DOCX
Engineering
By:
Jeff Heidrick, Project Manager
APPENDIX A
SCOPE OF SERVICES — CONSTRUCTION PHASE SERVICES
I-49/HWY 16/112 INTERCHANGE — WATER/SEWER INFRASTRUCTURE RELOCATIONS
TASK SERIES 500 — CONSTRUCTION PHASE SERVICES
Task 501 - Provide Project Administration Services
ENGINEER will provide project administration services during construction to manage and complete
the work, including project correspondence with the CITY OF FAYETTEVILLE and consultation with
CITY OF FAYETTEVILLE staff, scheduling and assignment of personnel resources; monitoring of
work progress; monthly progress reporting with invoice for work performed; maintenance of project
records; and project closeout.
Task 502 - Attend Preconstruction Conference
ENGINEER will attend a preconstruction conference, with the Contractor, and CITY OF
FAYETTEVILLE. The preconstruction conference will include a discussion of the Contractor's
tentative schedules, procedures for transmittal, review, and acceptance of the Contractor's submittals,
processing of payment applications, critical work sequencing, change orders, record documents, the
Contractor's responsibilities for safety and first aid, and other administrative items; and will address
questions. ENGINEER will prepare and distribute meeting notes.
Task 503 - Review Contractor's Schedules
ENGINEER will receive, review, and comment on the following Contractor's schedules and advise
CITY OF FAYETTEVILLE as to its acceptability. This task is based on review of the initial proposed
schedule for each schedule listed below and two periodic updates of the construction schedule and
schedule of submittals.
Construction Schedule. Review of Contractor's construction schedule will be for general
conformity of the construction schedule to the requirements for scheduling as defined in the
Construction Contract Documents and to determine if the Contractor's construction schedule and
activity sequence include construction sequencing and any special conditions that are applicable
in order for CITY OF FAYETTEVILLE to keep existing facilities in operation as specified in
the Construction Contract Documents. Items to be considered in review of the Contractor's
schedule will include work site restrictions, access restrictions, traffic control restrictions, and
restrictions identified by the CITY OF FAYETTEVILLE in the Construction Contract
Documents.
2. Schedule of Submittals. Review of Contractor's schedule of submittals will be for general
conformity of the schedule of items of materials and equipment for which submittals are
required by the Construction Contract Documents.
Schedule of Values. Review of Contractor's schedule of values will be for its acceptability and
will indicate only consent to the schedule of values as a basis for preparing applications for
progress payments and will not constitute an agreement as to the value of each indicated item.
Task 504 - Review Shop Drawings and Data Submittals
ENGINEER will receive, review, and accept shop drawings, samples, and data submitted by the
Contractor as required by the Construction Contract Documents. ENGINEER's review and acceptance
City of Fayetteville, AR Page 1 o1`4 February 13, 2020
will only be to determine if the.items covered by the submittals will, after installation or incorporation
into the Work, conform to the requirements in the Contract Documents and are compatible with the
design concept of the completed Project as a functioning whole as indicated by the Contract Documents.
The review and acceptance of.a separate item as such will not indicate acceptance of the assembly in
which the item functions. ENGINEER's review does not indicate a thorough review of all dimensions,
quantities, and, details of the material, equipment, device, or item covered. This task includes time to
review up to 25 submittals for the project, including the initial review and one subsequent review.
ENGINEER's review and acceptance will not extend to means, methods, techniques, sequences or
procedures of construction (except,where a particular means, method, technique, sequence or procedure
of construction is specifically and expressly called for by the Contract Documents) or to safety,
precautions or programs incident thereto.
ENGINEER's review and acceptance of shop drawings or samples shall not relieve Contractor from
responsibility for any variation from the requirements of the Contract Documents unless Contractor has
in writing called ENGINEER's attention to each such variation at the time of submission as required by
the Contract Documents and ENGINEER has given written acceptance of each such variation by specific
written notation thereof incorporated into .or accompanying the shop drawing or sample acceptance; nor
will any acceptance by ENGINEER relieve Contractor from responsibility for complying with the
requirements of the Contract Documents. ENGINEER will distribute Contractor's submittals as
specified in the Construction Contract Documents.
Task 505 - Attend Progress Meetings
ENGINEER will attend monthly progress meetings and coordination meetings with the CITY OF
FAYETTEVILLE, Contractor and other applicable representatives. The purpose of the meetings will be
to review and discuss progress of the Work and schedule, submittals, coordination, construction issues,
and other matters concerning the project. ENGINEER will be responsible for preparing the agenda and
preparing and distributing the meeting notes. This task included time for up to three meetings.
Task 506 —Interpret Contract Documents and Respond to RFI's .
ENGINEER will review and interpret the Construction, Contract Documents when requested by CITY
OF FAYETTEVILLE or Contractor and will provide'a response to written requests for clarification,
interpretation, or information. ENGINEER will provide written responses for RFI's that will be
distributed by ENGINEER to CITY OF FAYETTEVILLE, Contractor, and the Resident Project
Representative(s). This task includes time to review up to 10 RFI's.
Task 507 - Evaluate Claims and Change Orders
ENGINEER will review and evaluate Contractor's claims and documentation for changes in the Work
and Change Orders. ENGINEER will -review Work Change Directives for authorized changes in the
Work to be incorporated in a subsequent Change Order as requested by CITY OF FAYETTEVILLE in
accordance with the Construction Contract Documents. ENGINEER will evaluate the cost and time and,
where necessary, negotiate with Contractor to obtain a fair price and time for the approved changes in
the Work. Said negotiations and adjustments of the Contract Price and Time will be subject to approval
by CITY OF FAYETTEVILLE. CITY OF FAYETTEVILLE will process and execute Change Orders.
This task includes time to review up to two claims and change orders.
City of Fayetteville, AR Page 2 of 4 February 13, 2020
2. Conferences and Meetings:
a. Attend meetings with Contractor, such as progress meetings, job conferences and other
project-related meetings, and prepare and circulate copies of minutes thereof.
3. Interpretation of Contract Documents:
a. Report to ENGINEER when clarifications and interpretations of the Contract
Documents are needed and transmit to Contractor clarifications and interpretations as
issued by ENGINEER.
4. Modifications:
a. Consider and valuate Contractor's suggestions for modifications in Drawings or
Specifications and report such suggestions, together with RPR's recommendations, to
ENGINEER. Transmit to Contractor in writing decisions as issued by ENGINEER.
5. Review of Work:
a. Conduct on-site observations of Contractor's work in progress to determine if work is in
general proceeding in accordance with the Contract Documents.
b. Advise ENGINEER whenever RPR believed that any part of the Contractor's work in
progress will not produce a completed project that conforms generally to the Contract
Documents or will imperil the integrity of the design concept of the completed project as
a functioning whole as indicated in the Contract Documents, or has been damaged, or
does not meet the requirements of any inspection, test or approval required to be made;
and advise ENGINEER of that part of work in progress that RPR believes should be
corrected or rejected or should be uncovered for observation, or requires special testing,
inspection or approval.
6. Tests:
a. Verify tests are conducted in the presence of appropriate personnel and that Contractor
maintains adequate records thereof.
b. Observe, record, and report to ENGINEER appropriate details relative to the test
procedures.
END OF APPENDIX A
City of Fayetteville, AR Page 4 of 4 February 13, 2020
City of Fayetteville, AR
1-49/HWY 16/112 Interchange - Water/Sewer infrastructure Relocations
Proposed Construction Phase Services
4 -Mar -19
Bums & McDonnell Fee Estimate
Construction Phase Services
Qx€U
501
Provide Project Administration Services
24
24
$5,424
$50
$5,474
502
Attend Preconstruction Conference
8
8
2
18
$3,568
$200
$3,768
503
Review Contractor's Schedules
1
4
5
$986
$986
504
Review Shop Drawings and Data Submittals
4
50
1 54
$10,404
$10,404
505
Attend Progress Meetings 3 Meetings)
24
24
6
54
$10,704
$500
$11,204
506
Interpret Contract Documents and Respond to RFI's
2
12
14
$2,732
$2,732
507
Evaluate Claims and Change Orders
1
4
5
$986
$986
508
Review at Completion of Work
16
16
4
36
$7,136
$200
$7,336
509
Review Applications for Payment
2
6
1
9
$1,712
$200
$1,912
510
Prepare Conforming to Construction Record Drawings
4
8
32
44
$7,480
$100
$7,580
Subtotal =
86
132
32
13
263
$51,132
$1,250
$52,382
Optional Services
511
Resident Project Representative RPR Services $120/Hr
320
320
$38,400
$500
$38,900
Subtotal =
0
0
0
320
320
$38,400
$500
$38,900
Total Labor Hours(including Optional Services =
86
132
32
333
583
$89,532
$1,750
TOTAL LABOR & EXPENSE FEE =
$91,282
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 118-18
File Number: 2018-0254
RFQ 18-01 BURNS & MCDONNELL ENGINEERING COMPANY, INC.:
A RESOLUTION TO AUTHORIZE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WTTH BURNS & MCDONNELL ENGINEERING COMPANY, INC., PURSUANT TO RFQ 18-01, FOR
ENGINEERING DESIGN SERVICES FOR THE WATER AND SEWER RELOCATIONS REQUIRED
BY THE ARKANSAS DEPARTMENT OF TRANSPORTATION INTERSTATE 49/WEDINGTON
DRIVE INTERCHANGE PROJECT IN THE AMOUNT OF $203,269.00, AND TO APPROVE A
PROJECT CONTINGENCY IN THE AMOUNT OF $40,653.80
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a professional engineering services agreement with Burns & McDonnell Engineering Company,
Inc., pursuant to RFQ 18-01, for engineering design services for the water and sewer relocations required
by the Arkansas Department of Transportation Interstate 49/Wedington Drive Interchange Project, and
further approves a project contingency in the amount of $40,653.80.
PASSED and APPROVED on 6/5/2018
Attest:
Sondra E. Smith, City Clerk Treasurer
Page 1 Printed on 615118