HomeMy WebLinkAboutOrdinance 6289OF FAYFTTF
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6289
File Number: 2020-0151
NORTH AMERICA FIRE EQUIPMENT COMPANY, INC:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF BUNKER GEAR FROM NORTH AMERICA FIRE EQUIPMENT
COMPANY, INC., FOR THE FIRE DEPARTMENT
WHEREAS, this particular bunker gear was ordered by another municipality utilizing Fayetteville Fire
Department specifications and was in Fayetteville Fire colors; and
WHEREAS, purchasing the gear from NAFECO will enable the Fire Department to obtain needed gear at a
greatly reduced cost.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an
exceptional situation exists in which competitive bidding is deemed not feasible or practical and
therefore waives the requirements of formal competitive bidding and authorizes the purchase of bunker
gear from North America Fire Equipment Company, Inc. for the Fire Department for the amount of
$24,650.00 plus applicable taxes and freight charges.
PASSED and APPROVED on 3/3/2020
Page 1 Printed on 314120
File Number. 2020-0151
Ordinance 6289
Attest:
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Kara Paxton, City Clerk TreasureF ��`�;`c
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Page 2 Printed on 314120
City of Fayetteville, Arkansas
Text File
File Number: 2020-0151
Agenda Date: 3/3/2020 Version: 1
In Control: City Council Meeting
Agenda Number: C. 2
NORTH AMERICA FIRE EQUIPMENT COMPANY, INC:
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Status: Passed
File Type: Ordinance
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF BUNKER GEAR FROM NORTH AMERICA FIRE EQUIPMENT
COMPANY, INC., FOR THE FIRE DEPARTMENT
WHEREAS, this particular bunker gear was ordered by another municipality utilizing Fayetteville Fire
Department specifications and was in Fayetteville Fire colors; and
WHEREAS, purchasing the gear from NAFECO will enable the Fire Department to obtain needed gear at a
greatly reduced cost.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines an exceptional
situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the
requirements of formal competitive bidding and authorizes the purchase of bunker gear from North America
Fire Equipment Company, Inc. for the Fire Department for the amount of $24,650.00 plus applicable taxes and
freight charges.
City of Fayetteville, Arkansas Paye 1 Printed on 3/412020
City of Fayetteville Staff Review Form
2020-0151
Legistar File ID
3/3/2020
City Council Meeting Date - Agenda Item Only
j N/A for Non -Agenda Item
Brad Hardin 2/14/2020 FIRE (300)
Submitted By Submitted Date Division / Department
Action Recommendation:
A resolution to approve a bid waiver for purchases made through NAFECO for Bunker Gear.
Budget Impact:
1010.300.3020-5302.01 General
Account Number Fund
Project Number Project Title
Budgeted Item? Yes Current Budget $ 78,900.00
Funds Obligated $ 372.06
Current Balance l $ 78,527.94
Does item have a cost? Yes Item Cost $ 27,190.56
Budget Adjustment Attached? NA Budget Adjustment
Remaining Budget r$ 51,337.38
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number: Approval Date:
Original Contract Number:
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF MARCH 3, 2020
TO: Mayor and City Council
FROM: Brad Hardin, Fire Chief
DATE: February 14, 2020
CITY COUNCIL MEMO
SUBJECT:. Approval of a Bid Waiver for NAFECO to allow for the purchase of
bunker gear
RECOMMENDATION:
Staff recommends City Council to approve a bid waiver for purchases made through
NAFECO for bunker gear.
BACKGROUND:
The Fayetteville Fire Department requests a bid waiver to purchase bunker gear.
Bunker gear consists of the protective clothing worn by firefighters to shield them from
heat and abrasive debris during fire suppression and emergency response activities.
DISCUSSION:
This particular bunker gear was ordered by another municipality utilizing Fayetteville
Fire Department specifications other than the outer shell color. When the gear arrived to
the municipality it was in Fayetteville Fire colors. The vendor NAFECO is liquidating
this gear at a reduced price. Our department assessed needed sizes and this liquidated
gear will meet many of our immediate bunker gear needs. Approval of this bid waiver to
allow purchase through NAFECO will enable us to obtain needed gear at a greatly
reduced cost to the City.
BUDGET/STAFF IMPACT:
Funds are budgeted and available in the Fire Department 2020 Budget and Work
Program.
Attachments:
Vendor Quote
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
NAFECO INC. Order Number
1203 North 11th Street
Van Buren, AR 72956
Cell: 479.459.6453 www. nafeco.com
Quote
Customer Information
Name
Address
City
Phone
Cust#
Date: 2/5/2020
Terms: NET 30
Purchase Order: __
FOB: Shippinq
Qty Item Number
Total
NPP. ov Conract OPS160008
Fayetteville V -Force RedZone Spec
Belted Pant w/ 5 loos
Coat Pant Sus
46R 38R R
50R 46R R
44R 38R R
Coat Pant Below Have Rescue Harness
44L 36R R
46R 38R R
52S 48R R
52L 42L R
48L 38L R
46L 38L R
48R 42R R
50R 46R R
42L 36L R
42L 34XL R
13.00 -
RedZone Coat w/ Hanging Name to
$1,050.00 $13,650.00
Patch w/ you F.F.D on shoulder
3.00
RedZone Pant with out Rescue Belt
$670.00 $2,010.00
10.00
RedZone Pant with' rescue Belt
$899.00 $8,990.00
If you have any questions concerning
this quote please call 1-800-628-6233.
Salesperson Michael L Brammer
Subtotal $24,650.00
Tax $2,415.56
Shipping $125.00
Order Total ;� $27,190.56;
AFFIDAVIT OF PUBLICATION
I, Brittany Smith, do solemnly swear that I am the Accounting
Legal Clerk of the Northwest Arkansas Democrat -Gazette, printed
and published in Washington County and Benton County, Arkansas,
and of bona fide circulation, that from my own personal knowledge
and reference to the files of said publication, the advertisement of:
City of Fayetteville -Clerks Office
Ord 6289
Was inserted in the Regular Edition on:
March 12, 2020
Publication Charges: $81.90
Brittany Smith
Subscribed and sworn to before me
This day of f(- ice, 2020.
Notary Public I
My Commission Expires: 0I0)�
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
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Ordinance: 6289
File Number: 2020-0151
NORTH AMERICA FIRE
EQUIPMENT COMPANY, INC.
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF
BUNKER GEAR FROM NORTH
AMERICA FIRE EQUIPMENT
COMPANY, INC., FOR THE FIRE
DEPARTMENT
WHEREAS, this particular bunker gear
was ordered by another municipality
utilizing Fayetteville Fire Department
specifications and was in Fayetteville
Fire colors; and
WHEREAS, purchasing the gear from
NAFECO will enable the Fire
Department to obtain needed gear at a
greatly reduced cost.
NOW, THEREFORE, BE IT
ORDAINED BY THE CITY COUNCIL
OF THE CITY OF FAYETTEVILLE.
ARKANSAS:
Section I: That the City Council of the
City of Fayetteville, Arkansas hereby
determines an exceptional situation
exists in which competitive bidding is
deemed not feasible or practical and
therefore waives the requirements of
formal competitive bidding and
authorizes the purchase of bunker gear
from North America Fire Equipment
Company, Inc. for the Fire Department
for the amount of
$24,650.00 plus applicable taxes and
freight charges.
PASSED and APPROVED on 3/3/2020
Approved:
Lioneld Jordan, Mayor
Attest:
Kara Paxton, City Clerk Treasurer
75244434 Mar 12. 2020