HomeMy WebLinkAbout72-20 RESOLUTIONF FCYETT
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 72-20
File Number: 2020-0080
BID #20-26 TRI STAR CONTRACTORS, LLC - 2019 BOND PROJECT:
A RESOLUTION TO AWARD BID #20-26 AND AUTHORIZE A CONTRACT WITH TRI STAR
CONTRACTORS, LLC IN THE AMOUNT OF $620,456.38 FOR THE UPPER SCULL CREEK 2
DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $93,068.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 SALES TAX BOND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-26 and
authorizes Mayor Jordan to sign a contract with Tri Star Contractors, LLC in the amount of $620,456.38
for the Upper Scull Creek 2 Drainage Improvements Project, and further approves a project contingency
in the amount of $93,068.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 2/18/2020
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2020-0080
Agenda Date: 2/18/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 4
BID #20-26 TRI STAR CONTRACTORS, LLC - 2019 BOND PROJECT:
A RESOLUTION TO AWARD BID #20-26 AND AUTHORIZE A CONTRACT WITH TRI STAR
CONTRACTORS, LLC IN THE AMOUNT OF $620,456.38 FOR THE UPPER SCULL CREEK 2
DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $93,068.00, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 SALES TAX
BOND
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-26 and
authorizes Mayor Jordan to sign a contract with Tri Star Contractors, LLC in the amount of $620,456.38 for
the Upper Scull Creek 2 Drainage Improvements Project, and further approves a project contingency in the
amount of $93,068.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 2119/2020
Matt Casey
City of Fayetteville Staff Review Form
2020-0080
2/18/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/24/2020
ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a contract in the amount of $620,456.38 with Tri-Star Contractors, LLC for the construction of the
Upper Scull Creek 2 Drainage Improvements Project, approval of a project contingency of $93,068. (15%) and
approval of a budget adjustment.
4604.860.7422-5817.00
Account Number
46040.7422
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Budget Impact:
4604 - Drainage Bond Projects
Fund
Upper Scull Creek Drainage
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 7,968,467.00
$ 919,253.48
$ 7,049,213.52
$ 713,524.38
$ 6,335,689.14 ,
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Amount includes bid amount of $620,456.38 plus a 15% contingency of $93,068.00.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 18, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Chris Brown, City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: January 24, 2020
CITY COUNCIL. MEMO
SUBJECT: Approval of a contract in the amount of $620,456.38 with Tri-Star
Contractors, LLC for the construction of the Upper Scull Creek 2 Drainage
Improvements Project, approval of a project contingency of $93,068. (15%)
and approval of a budget adjustment.
RECOMMENDATION:
Approval of a contract in the amount of $620,456.38 with Tri Star Contractors, LLC for the
construction of the Upper Scull Creek 2 Drainage Improvements Project, approval of a project
contingency of $93,068 (15%) and approval of a budget adjustment.
BACKGROUND:
The City of Fayetteville Engineering Division has prepared the design for this project. The project
includes Installation of approximately 968 linear feet of 4'x3' box culvert to 36" storm sewer pipe
from Walnut Avenue, east along Johnson Street, north along Olive Avenue and ending on the
north side of Rebecca Street. This project replaces existing storm sewer pipes and ditches that
are deteriorating and are much too small to handle the amount of water that drains through this
neighborhood during larger rain events.
DISCUSSION:
On January 16, 2020, the City received five (5) construction bids for this project. Tri Star
Contractors, LLC submitted the low bid which was approximately 25% below the Engineer's
Estimate of $830,200.00. Engineering staff recommends awarding this contract to Tri Star
Contractors, LLC. The contract time is 210 days (7 months) for final completion.
BUDGET/STAFF IMPACT:
The drainage improvements are funded by the 2019 Drainage Bond Program. The water and
sewer relocations in this project are funded by the Sales Tax Capital Improvements Water and
Sewer Improvements Fund.
Attachments:
Section 0500 Agreement
Bid Submittal
Bid Tab
Vicinity Map
Mailing Address:
113 W. Mountain Street www:fayetteville-ar.gov
Fayetteville, AR 72701
DOCUMENT 00500 — AGREEMENT
BETWtEN OWNER AND CONTRACTOR
Contract Name/Title: UPPER SCULL CREEK 2 DRAINAGE IMPROVEMENTS
Contract No.: 20-26, Construction
THIS AGREEMENT is dated as of the �— day of Te6YAaf in the year 2010by and
between The City of Fayetteville, Arkansas and Tri Star Contractors (hereinafter called
Contractor).
ARTICLE 1 - WORK
1.01 Contractor shall complete all Work as specified or indicated in the Contract
Documents. The work under this Contract includes, but is not limited to:
The project requires demolition, removal, and replacement of existing storm sewer inlets and
pipe, curb and gutter, fencing, waterlines, sidewalk, and asphalt pavement.
Any use of a third -party dumpster or roll off container shall be procured from the City of
Fayetteville Recycling and Trash Collection Division. Use of a Non -City dumpster or roll off
container is not allowed.
Contractor is responsible for obtaining all applicable permits; however, fees for the City issued
permits shall be waived.
The Contract includes work in City of Fayetteville Right-of-way and in General Utility
Easements.
Refer to Section 00400 -Bid Form for quantities.
ARTICLE 2 - ENGINEER
2.01 The Contract Documents have been prepared by the City of Fayetteville Engineering
Division. City of Fayetteville Engineering Division assumes all duties and
responsibilities, and has the rights and authority assigned to City of Fayetteville
00500 Agreement 00500-1
DOCUMENT 00500 — AGREEMENT (continued)
Engineering Division in the Contract Documents in connection with completion of
the Work in accordance with the Contract Documents.
ARTICLE 3 - CONTRACT TIME
3.01 TIME OF THE ESSENCE:
A. All time limits for milestones, if any, Substantial Completion, and
completion and readiness for final payment as stated in the Contract
Documents are of the essence of the Contract.
3.02 DATES FOR SUBSTANTIAL COMPLETION AND FINAL PAYMENT:
A. The Work shall be Substantially Completed within 1.80 calendar days after
the date when the Contract Times commence to run as provided in the
GENERAL CONDITIONS, and final completion and ready for final
payment in accordance with the GENERAL CONDITIONS within 210
calendar days after the date when the Contract Times commence to run:
3.03 LIQUIDATED DAMAGES:
A. Owner and Contractor recognize that time is of the essence of this
Agreement and that The City of Fayetteville will suffer financial loss if the
Work is not completed within the time specified above, plus any extensions
thereof allowed in accordance with the GENERAL CONDITIONS. The
parties also recognize the delays, expense, and difficulties involved in
proving the actual loss suffered by The City of Fayetteville if the Work is not
Substantially Completed on time. Accordingly, instead of requiring any such
proof, The City of Fayetteville and Contractor agree that as liquidated
damages for delay (but not as a penalty) Contractor shall pay The City of
Fayetteville Seven Hundred Fifty Dollars ($750.00) for each calendar day
that expires after the time specified above in Paragraph 3.02 for Substantial
Completion until the Work is Substantially Complete. After Substantial
Completion, if Contractor shall neglect, refuse, or fail to complete the
remaining Work within the time specified in Paragraph 3.02 for completion
00500 Agreement 00500-2
DOCUMENT 00500 — AGREEMENT (continued)
and readiness for final payment or any proper extension thereof granted by
The City of Fayetteville, Contractor shall pay The City of Fayetteville Five
Hundred Dollars ($500.00) for each calendar day that expires after the time
specified for completion and readiness for final payment.
ARTICLE 4 - CONTRACT PRICE
4.01 The CITY OF FAYETTEVILLE agrees to pay, and the CONTRACTOR agrees to
accept, as full and final compensation for all work done under this agreement, the
amount based on the unit prices bid in the Proposal (BID FORM) which is hereto
attached, for the actual amount accomplished under each pay item, said payments to
be made in lawful money of the United States at the time and in the manner set forth.
in the Specifications.
As provided in the General Conditions, estimated quantities are not guaranteed, and
determinations of actual quantities and classifications are.to be made by ENGINEER
as provided in the General Conditions. Unit prices have been computed as provided
Changes, modifications, or amendments in scope, price or fees to this contract shall
not be allowed without a prior formal contract amendment approved by the Mayor
and the City Council in advance of the change in scope, cost or fees.
1. There shall be no changes without prior written approval of the
Engineer of Record and/or the City's designated Professional
Engineer.
ARTICLE 5 - PAYMENT PROCEDURES
5.01 SUBMITTAL AND PROCESSING OF PAYMENTS:
Contractor shall submit Applications for Payment in accordance with the
GENERAL CONDITIONS. Applications for Payment will be processed by
Engineer as provided in the GENERAL CONDITIONS.
DOCUMENT 00500 — AGREEMENT (continued)
5.02 PROGRESS PAYMENTS, RETAINAGE:
A. The City of Fayetteville shall make progress payments on. account of the
Contract Price on the basis of Contractor's Applications for Payment as
recommended by Engineer, on or about the 15th day of each month dw ing
construction. All such payments will be measured by the schedule of values
established in the GENERAL CONDITIONS (and in the case of Unit Price
Work based on the number of units completed) or, in the event there is no
schedule of values, as provided in the General Requirements.
I . Prior to Substantial Completion, progress payments will be made in
an amount equal to the percentage indicated below, but, in each case;
less the aggregate of payments previously made and less such
amounts as Engineer shall determine, or The City of Fayetteville
may withhold, in accordance with the GENERAL CONDITIONS.
a. 95% of Work Completed (with the balance being retainage). If
Work has been 50% completed as determined by Engineer, and
if the character and progress of the Work have been satisfactory.
to The City of Fayetteville and Engineer, The City of
Fayetteville on recommendation of Engineer, may determine that
as long as the character and progress of the Work subsequently
remain satisfactory to them, there will be no additional retainage
on account of Work subsequently completed, in which case the
remaining progress payments prior to Substantial Completion
will be an amount equal to 100% of the Work Completed less the
aggregate of payments previously made; and
b. 100% of Equipment and Materials not incorporated in the Work
but delivered, suitably stored, and accompanied by
documentation satisfactory to The City of Fayetteville as
provided in the GENERAL CONDITIONS.
00500 Agreement 00500-4
DOCUMENT 00500 — AGREEMENT (continued)
5.03 FINAL PAYMENT:
A. Upon final completion and acceptance of. the Work in accordance with the
GENERAL CONDITIONS, The City of Fayetteville shall pay the remainder
of the Contract Price as, recommended by Engineer and as provided in the
GENERAL CONDITIONS.
ARTICLE 6 CONTRACTOR'S REPRESENTATIONS
6.01 In order to induce The City of Fayetteville to enter into this Agreement, Contractor
makes the following representations:
A. Contractor has examined and carefully studied. the Contract Documents
including the Addenda and otherrelated data identified in the Bid
Documents.
B. Contractor has visited the Site and become familiar'with and is satisfied as to
the general, local, and Site conditions that may affect cost, progress,..
performance, and furnishing of the. Work.
C. Contractor is familiar. with and is satisfied as to all federal, state, and local,
Laws and Regulations that.may affect cost, progress, performance, and
furnishing of the work.
D. :Contractor has carefully studied a11:
(1) Reports of explorations and tests of subsurface conditions at or
contiguous to the Site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at, or contiguous
to the Site, and
(2) Reports and drawings of a Hazardous Environmental Condition, if
any, at the Site. Contractor acknowledges that The City of
Fayetteville and Engineer do not assume responsibility for the
accuracy or completeness of information and data shown or indicated
00500 Agreement 00500-5
DOCUMENT 00500 — AGREEMENT (continued)
in the Contract Documents with respect to Underground Facilities at,
or contiguous to. the Site.
E. Contractor has obtained and carefully studied (or assumes responsibility of
having done so) all such additional supplementary, examinations,,
'investigations, explorations, tests, studies, mud data concerning conditions
(surface, subsurface, and Underground Facilities) at or contiguous to the Site
or otherwise Which may affect cost, progress, performance, and furnishing of
the Work or which relate to any aspect of the means, methods, techniques,
sequences, and procedures of construction to be employed byContractor and
safety precautions and.programs incident thereto.
F. .Contractor does.not consider that any additional examinations,
investigations; explorations, tests, studies, or data are necessary for the
.performing and furnishing of the Work at the Contract Price, within the
Contract Times, and.in accordance with the other terms and conditions of
Contract Documents.
G. Contractor is aware of the general nature of work to be performed by The
City of Fayetteville and others at the Site that relates to the Work, as indicated
in the Contract Documents..
H. Contractor has correlated the information known to Contractor, information
and observations obtained from visits to the Site, reports and drawings
identified in the Contract Documents, and all additional examinations,
investigations, explorations, tests, studies, and data with the Contract
Documents.
L Contractor has given Engineer written notice of all conflicts, errors,
ambiguities, or discrepancies that Contractor has discovered in the Contract
Documents and the written resolution thereof by Engineer is acceptable to
Contractor.
00500 Agreement 00500-6
DOCUMENT 00500 — AGREEMENT (continued)
J. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of
the Work.
ARTICLE 7 - CONTRACT DOCUMENTS
7.01 CONTENTS:
A. The Contract Documents which comprise the entire Agreement between The
City of Fayetteville and Contractor concerning the Work consist of the
following and may only be amended,, modified, or supplemented as provided
in the GENERAL CONDITIONS:
i. This Agreement.
2. Exhibits to this Agreement (enumerated as follows):
a. Notice to Proceed.
b. Contractor's Bid.
c. Documentation submitted by Contractor prior to Notice of
Award.
3. Performance, Payment, and other Bonds..
4. General Conditions.
5. Supplementary Conditions.
b. Specifications consisting of divisions and sections as listed in table
of contents of Project Manual.
7. Drawings consisting of a cover sheet and sheets as listed in the table
of contents thereof, with each sheet bearing the following general
title: UPPER SCULL CREEK 2 DRAINAGE IMPROVEMENTS
8. Addenda numbers inclusive.
00500 Agreement 00500-7
DOCUMENT 00500 — AGREEMENT (continued)
9. The following which may be delivered or issued after the Effective
Date of the Agreement and are not attached hereto.:.AlI Written
Amendments and other documents amending, modifying, or
supplementing the Contract Documents pursuant to the GENERAL
CONDITIONS.
ARTICLE 8 - MISCELLANEOUS
8.01 TERMS:
A. Terms used in this Agreement which.are defined in the GENERAL
CONDITIONS. shall have the meanings stated in the GENERAL
CONDITIONS.
8.02 ASSIGNMENT OF CONTRACT:
A: No assignment by a party hereto of any rights under or interests in the
ContractDocuments will be binding on another party hereto without the
wr..itten consent of the patty sought to be bound; and specifically but without
.limitation, moneys that may become due and moneys that are. due may not be
assigned without such consent (except to the extent that :the effect of this
restriction may be limited by Law), and unless specifically stated to the
contrary in any written consent to an. assignment, no assignment will release
or discharge the assignor from any duty or responsibility under the Contract
Documents.
8.03 SUCCESSORS AND ASSIGNS:
A. The City of Fayetteville and Contractor each binds himself, his partners,
successors, assigns, and legal representatives to the other party hereto, its
partners, successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
00500 Agreement 00500-8
DOCUMENT 00500 — AGREEMENT (continued)
8.04 SEVERABILITY:
A. Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken, and all
remaining provisions shall continue to be valid and binding upon The City of
Fayetteville and Contractor, who agree that the Contract Documents shall be
reformed to replace such stricken provision or part thereof with a valid and
enforceable provision that comes as close as possible to expressing the
intention of the stricken provision.
8.05 FREEDOM OF INFORMATION ACT:
A. City contracts and documents prepared while performing city contractual
work are subject to the Arkansas Freedom of Information Act. If a Freedom
of Information Act request is presented to the City of Fayetteville, the
contractor will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information. Act
(A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs
pursuant to the FOIA may be'assessed for this compliance.
8.06 LIENS:
A. No liens against this construction project are allowed. Arkansas law
(A.C.A. §§ 18-44-501 through 508) prohibits the filing of any mechanics' of
materialmen's liens in relation to this public construction project. Arkansas
law requires and the contractor promises to provide and file with the Circuit
Clerk of Washington County a bond in a sum equal to the amount of this
contract. Any subcontractor or materials supplier may bring an action for
non-payment or labor or material on the bond. The contractor promises to
notify every subcontractor and materials supplier for this project of this
paragraph and obtain their written acknowledgement of such notice prior to
commencement of the work of the subcontractor or materials supplier.
IN WITNESS WHEREOF, The City of Fayetteville and Contractor have signed this Agreement
in quadruplicate. One counterpart each has been delivered to Contractor. Three counterparts
00500 Agreement 00500-9
DOCUMENT 00500 — AGREEMENT (continued)
each has been retained by The City of Fayetteville. All portions of the Contract Documents have
been signed, initialed, or identified by The City of Fayetteville and Contractor.
This Agreement will be effective on, (, tii y LL 20 Inwhich ;is the
Effective Date of the Agreement.
CONTRACTOR:
By: A ti -l -hon u� N F �c>edQ i�� S
(Type or legibly print)
CITY OF FAYETTEVILLE
(Signature)
Title:CQSice�
Title: Mayor
00500 Agreement 00500-10
DOCUMENT 00500 — AGREEMENT (continued)
Contractor shall attach evidence of authority to sign.
If Contractor is a corporation, corporate entity or LLC, Contractor shall attach Corporate
Resolution authorizing Contractor's signature and execution of Agreement.
Further if Contractor is a corporation, corporate entity or LLC, Contractor shall also attach a copy
ofthe Contractor's Articles of Incorporation and a copy form the Arkansas State Secretary of
State•to document that the corporation, corporate entity or LLC is in current' Good Standing'
with thr--Stale_ of Arkansas and such entity is permitted to perform work in the State of Arkansas.
(SEAL) (SEAL)
Atte Attest
00500 Agreement 00500-11
DOCUMENT 00500— AGREEMENT (continued)
Address for giving notices Address for giving notices .
VVI O - 113 W. Mountain St.
St�O C�XYI S�C,uc1�, Qt Q ,`lCo� Fayetteville. AR 72701
License No. `)1 } 0.0z03X.
Agent.for Service of process
(Type or legibly print)
Contractor shall attach evidence of authority of Agent for Service process to sign. If Contractor
s.a corporation, corporate` entity or LLC, Contractor shall attach Corporate Resolution
authorizing Agent for Service process authority to sign.
(If Contractor is, a corporation, corporate entity
or LLC, attach evidence of authority to sign.)
END OF DOCUMENT 00500
00500 Agreement 00500-12
Aft CITY OF
�4W FAYETTEVILLE
ARKANSAS
Dates of Advertisement 12.11.2019 & 12.18.2019
Issue Date: 01.16.2020
Number of Addendums:
Certification of Funds:
Max Award Amount:
Bid 20-26, Construction - Scull Creek Drainage Ph 2
Official Bid Tabulation
Lioneld Jordan, Mayor
835,000.00
3,043,750.00
Bid No. 20-26
Dale: 01.17.2020
Time: 200 PM
ITEM
NO. DESCRIPTION
UNIT
ESTIMATED
QUANTITY
Goodwin & Goodwin, Inc.
UNIT
PRICE AMOUNT
Kai... Contractors, Inc.
UNIT
PRICE AMOUNT
Mission Contractors, LLC
UNIT
PRICE AMOUNT
Sweeteer Construction,
UNIT
PRICE
Inc.
AMOUNT
Tri-Star Contractors, LLC
UNIT
PRICE AMOUNT
1 Mobilizatim(ShAl not exceed 5% of Total Bid)
IS
1
5 35,000.00 5
35,000.00 5
45,00000 $
45,000.00 5
30,00000 5
30,000.00 5
23,700.00 5
231700.00 5
25,819.58 $
25,819.58
2 Insurance and Bonding
LS
1
$ 401000.00 $
40,000.00 $
20,000.00 $
20,000.00 5
25,000.00 5
25,000.00 $
10,97500 $
10,975.00 5
17,660.30 5
17,660.30
3 Construction Control(Staking)
IS
1
S 8,000.00 5
8,000.00 5
10,00000 $
10,000 D0 $
5,000.00 5
5,00000 $
5,,400.00 $
5,400.00 S
5,500.00 $
5,500.00
4 Traffic Control and Maintenance
LS
1
5 20,000.00 $
20,000.00 5
15,000.00 5
15,00000 S
10,000.00 S
10,000.00 $
18,000.00 S
18,000.00 S
8,500.00 5
8,500.00
5 Act291,1993 Trench& Excavation Safety Systems
LS
1
$ 1,000.00 $
1,000.00 S
7,500.00 $
7,500.00 5
5,000.00 S
5,000.00 5
2,500.00 S
2,500.00 5
4,00000 $
4,00000
6 Clearin&Grubbing,&Demolition
IS
1
$ 45,00000 5
45,000.00 $
20,0..00 $
20,000.00 5 10,000.00 S
10,000.00 5
9,000.00 5
9,000.00 5
20,000.00 $
20,000.00
7 Remove antl Dispose of Concrete 5ldewalkand Driveway
SY
216
$ 20.00 $
4,32000 $
10.00 $
2,160.00 $
50.00 S
10,800.00 $
20.00 S
4,320.00 $
5.00 S
1,080.00
8 R--nd Dispose of Concrete Carband GNter
LF
550
$ 20.00 $
11,00000 $
1000 $
5,50000 $
25.00 5
13,750.00 $
20.00 5
11,000.00 $
5.00 5
2,750.00
9 Remove and Dispose of Existing 5trom Sewer Inlet
EA
4
S 1,200.00 $
4,800.00 $
1,000.00 5
4,000.00 $
800.00 $
3,20000 $
1,500.00 $
6,000.00 $
1,200.00 $
4,80000
30 Remove and Dispose of Existing Storm Sewer Pipe
LF
525
$ 2500 $
13,125.00 5
10.00 $
5,250.00 $
45.00 $
23,625.00 $
30.00 $
15,750.00 5
1000 $
5,250.00
11 Scut and Remove Asphalt Pavement
Sy
208
5 20.00 $
4,160.00 $
1000 $
2,080.00 S
65.00 $
13,520.00 S
25.00 S
5,20000 $
5.00 5
1,040.00
12 Site Grading
LS
1
S 30,00000 $
30,000.00 5
20,000.00 $
20,000.00 S
5,000.00 $
5,000.00 IS
33,000.00 5
331000.00 $
7,500.00 $
7,500.00
13 Rock Excavation
CY
50
$ 100.00 5
5,00TOD 5
1... $
5,000.00 5
100.0 5
5,000.00 5
250.00 5
12,500.00 S
50.00 S
2,500.00
14 Headwa11,Writ-Ils and Apron Sto 0.00
IS
1
S 8,000.00 $
8,000.00 $
45,000.00 $
45,000.00 $
9,000.00 $
9,000.00 $
8,000.00 $
8,000.00 $
10,000.00 $
30,000.00
15 Handrail
LF
34
$ 85.00 5
20890.00 5
200.00 $
6,800.00 5
50.00 S
1,700.00 $
130.00 5
3,740.00 5
100.00 5
3,400.00
16 4'x 3'Reinforced Concrete Box Culvert
LF
528
$ 47(100 5
248,160.00 $
425.00 $
224,400.00 $
400.00 $
211,20.00 $
510.00 $
261 $
3W.00 $
158,400.00
17 18" RCP Storm Sewer Pipe
LF
44
5 50.00 $
2,200.00 S
IW.00 5
4,400.00 S
100.00 5
4,400.00 S
42.00 S
1,848.00 $
55.00 $
2,420.00
18 36' RCP Stonn Sewer Pipe
LF
16
5 17000 S
2,720.00 S
150.00 $
2,400.00 $
250.00 $
4,00.00 $
135.00 $
2,160.00 $
105.00 $
1,680.00
19 53" x 34' ERCP Storm Sewer Pipe
LF
390
5 250.00 S
97,500.00 $
2-.- S
78,000.00 $
240.00 $
93,600.00 $
250.00 $
97,500.00 $
175.00 $
68,250.0
20 9' x 9' Drop In let(Al)
EA
1
$ 16,000.00 5
16,000.00 5
17,500.00 $
17,500.00 $
9,W0.W $
9,000.00 5
15,000.00 $
15,000.00 $
11,000.00 $
11,-0.00
21 4' 14' Drop In let (A2-1, A4-1)
EA
3
S 4,500.00 S
13,500.00 S
4,500.00 $
13,500.00 5
5,000.00 S
15,000.00 5
4,200.00 S
32,600.00 S
3,500.00 $
30,500.00
22 6'x 8'D,.p inlet
EA
1
$ 10,000.00 $
10,000.00 5
10,000.00 $
10,000.00 S
10,00000 5
10,000.00 5
11,000.00 $
11000.00 I $
6,000.00 S
6,000.00
23 6'x 6'Drap lnlet(A2, A4, AS, A6, A7)
EA
5
5 7,600.00 $
38,OW.00 $
9,000.00 S
45,000.W $
7,B00.W $
39,W0.00 $
8,800.00 $
440".00 $
5,500.00 $
27,500.00
24 6'x 6'Area Het (Ag)
EA
I
S 7,60.00 $
7,600.00 S
9,000.00 $
9,000.00 $
8,000.00 $
8,000.00 5
9,000.00 $
91000.00 5
5,700.00 5
5,700.00
25 6'x 4'Drop Inlet (A3)
EA
1
5 7,603.00 $
7,600.00 $
7,000.00 $
7,000.00 5
6,500.00 S
6,500.00 $
7,SW.00 $
7,500.00 $
5,400.. $
5,400.00
26 ]'x 4'Drop Inlet (AS -1)
EA
1
5 8,000.00 S
8,0-.- S
7,000.00 S
7,00.00 S
7,500.00 $
7,500.00 $
8,100.00 5
81100.00 $
5,000.00 5
5,000.0
27 Flowable Fill for Existing Storm Sewer Pipe
Cy
6
5 125.00 1 5
750.00 5
250.00 $
1,500.00 S
350.00 5
2,1wOD $
300.00 5
1,800.00 5
140.00 $
840.00
28 8'Drop Inlet Extension
EA
2
5 3,000.0 $
6,000.001$
1,000.00 5
2,000.00 S
2,50.00 S
5,000.00 S
1,200.00 $
2,400.00 $
l'soom $
3,600.00
29 12' Drop Inlet EM ... ion
EA
1
$ 4,500.00 $
4,500.00 $
1,3..00 5
1,300.00 $
3,50.00 S
3,500.00 $
1,800.00 $
1,800.00 5
2,975.00 $
2,975.00
30 Concrete Curb and Gutter
LF
998
$ 30.00 $
29,940.00 $
2500 $
24,950.00 $
23.00 S
22,954.00 $
24.00 S
23,952.00 $
18.00 $
17,964.00
31 6"Concrete Driveway Replacement
Sy
135
$ 65.00 S
8,775.00 $
120.00 $
16,200.00 $
63.00 $
8,505.00 S
75.00 S
10,125.00 $
60.00 S
8,1W.W
32 Concrete Sidewalk Replacement
Sy
375
S 55.00 5
20,625.00 $
75.W $
28,125.00 $
44.00 $
16,500.00 $
64.00 5
24,000.00 5
42.00 5
15,750.00
33 Tuncated Domes for AOA Ramps
5F
60
$ 30.00 S
1,800.00 $
30.00 $
1800.00 $
18.00 $
1,080.00 5
30.00 S
1,80.00 $
25.00 S
1,SW.00
34 Asphalt Milling
Sy
410
S 20.00 $
8,200 GO $
20.00 5
8,20OW S
13.00 $
5,330.00 5
15.00 $
6,150.00 $
8.00 $
3,280.00
35 2"HMAC Overlay
Sy
410
$ 22.00 $
9,020.00 $
35.00 5
14,35000 5
23.00 5
9,430.00 $
42.00 $
17,220.00 $
13.75 $
5,637.50
36 Gravel Driveway Replacement(6')
Sy
190
$ 20.00 $
3,800.00 5
30.0 $
5,700.00 $
35.00 $
6,650.00 $
15.00 $
20850.00 $
8.00 5
1,520.00
37 T -Patch Concrete Orly)
Sy
110
5 115.00 S
12650.0 $
WDo 5
6600. $
150.00 5
16500.00 $
150.00 S
16500.00S
75.00 $
8250.00
38 T-Patch(Concrete and Asphalt)
Sy
108
S 105.00 S
11,340.001
85.00 5
9,180.00 $
200.00 $
21,600.00 S
175.00 $
18,9-.00 S
85.00 $
9,180.00
39 Fl examat Channel Uning
Sy
80
$ 60.00 $
4,800.00 $
135.00 5
30,800.00 S
325.00 $
10,000.00 S
40.00 $
3,200.00 $
67.50 $
5,400.00
40 Solid Sad
SY
1,100
S &50 5
94350.. $
10.00 S
13,00000 S
9.00 S
9,900.00 S
6.00 $
6,600.00 $
Sm $
5,SW.-
41 Mailbox Replacement
EA
1
$ 300.00 $
300.00 $
350.00 S
35000 $
100.00 S
100.00 $
400.00 $
400.00 $
500.00 $
500.00
42 Block Wall Replacement Sta 7.10(ifneeded)
LS
1
$ 5,000.00 $
5,000.00 $
500.00 5
50.00 S
1,500.00 $
1,SW.W $
1,500.00 S
1,5wOO $
2,500.00 $
2,500.00
43 Tree Protection Fencing
LF
250
5 8.00 5
2,000.00 $
2.00 5
500.00 5
1000 $
2,500.00 $
7.00 $
1,750.00 5
7.50 $
1,875.00
44 2" Sugar Maple (Acer Saccharum Plant Where Directed
EA
30
$ 500.00 5
5,000.00 5
1,000.- 5
10,000.00 5
4W.00 $
4,000.00 $
425.00 $
4,250.00 $
750.00 5
7,500.00
45 Site Photographs&Video
US
1
S 3,000.00 $
3,000.. 5
100000 5
1,00000 S
1,000.00 S
1,000.00 S
3,000.00 $
3,00000 $
I'loom S
I'loom
46 Site Restoration
LS
1
5 40,000.00 5
40,000.00 $
20,000.00 5
20,000.00 $
20,000.00 $
20,000.00 $
22,000.00 $
22,000.00 $
20,000.00 $
20,000.00
4] Erosion Contrd
LS
3
S S,WO.W $
5,000.00 S
22,000.. 5
22,0000 S
7,000.00 $
7,00.00 S
7,000.00 S
7,000.00 $
1,300.00 S
1,300.00
48 Relocate Existing S[ree[Sign
EA
5
$ 3]5.00 $
1,875.. $
250.00 $
1,250.00 $
250.00 5
1,250.00 $
300.00 $
1,500.00 $
250.00 $
1,250.00
49 Core Drill Box C.Nertand Stub Out lO-of 2"PVC
EA
1
$ 1,5-.W 5
1,5..00 $
750.00 $
]50.00 $
1,000.00 $
1,000.00 S
800.00 $
8.00 $
1,00000 $
1,000..
TOTAL
BASE BID (SCHEDULE I):
$
878,800.00 $
829,545.00 $
756,194.00 $
826,570.00 $
548,171.38
i�„�' :.
ITEM
NO. DESCRIPTION
'.;,fk
ESTIMATED UNIT UNIT
UNIT OUPRICE AMOUNT PRICE AMOUNT
UNIT
PRICE
AMOUNT
UNIT
PRICE
AMOUNT
UNIT
PRICE
AMOUNT
50 Cut E,is6rg6"CIPandlnstall Tee
EA
3
$ 3,000.00 $
9,000.00 5
1,50000 5
41SW.W 5
7DwOD $
6,000.00 $
1,500.00 5
6,500.00 5
2,00000 S
6,000.00
51 6" Gate Valve
EA
5
$ 1,800.00 $
9,000.00 $
1,500.00 5
7,500.00 $
3,000.00 $
15,00000 $
2,000.00 5
10,000.00 $
1,800.00 $
9,0-.W
52 6' PVC C900 DR -14 Water Main
LF
135
$ 85.00 5
1],4]5.00 $
75.00 $
10,325.00 $
55.0 $
7,425.00 $
56.00 $
7,560.00 $
45.00 $
6,075.00
53 1" Copper Service Line
LF
220
$ 15.00 5
3,300.00 5
50.00 5
11,OD0.00 $
20. $
4,400.00 5
43.00 S
9,460.00 5
30.00 S
6,600.00
54 Connect New Service Line to Existing Water Meter
EA
9
$ BW.W S
7,200.00 5
1,000.00 $
9,00000 $
233.00 $
2,097.00 S
600.00 5
5,40000 5
750.00 S
6,750.00
55 12" Steel Encasement(By Open Cut)
LF
44
$ 130.00 S
5,720.00 5
125.00 5
5,50000 $
157.00 $
6,908.00 $
12000 5
5,280.00 S
115.0D S
5,06000
56 Cut and Cap Existing 6'Water Main
57 Epoxy Coated Ductile Iron Fittings
EA
LB
6
2500
S 1,600.00 $
$ 6.00 $
9,600.00 5
15,000.00 $
1,50.00 5
12.50 5
9,000.00 $
31250.00 $
1000.00 $
7.00 $
6,000-W $
17,500.0 $
3,500.00 $
12.00 $
21,00000 5
30,000.00 5
1,100.00 S
8.00 $
6,600.00
20,00000
58 Three Way Fire Hydrant Assembly With Valve
EA
1
S 5,000.. $
5,0.00 5
4,850.00 S
4,850.0 $
5,850.00 5
5,850.00 $
6,8W.00 S
6,Boom 5
54500.00 5
5,500.00
59 Remove Existing Fire Hydrantand Deliverto Owner
EA
1
$ E00.00 $
800.00 $
500.00 5SW.-
5
1,200.00 $
3,200.- $
7010000
$
700. $
00
]00. 5
]00.00
TOTAL
BASE BID (SCHEOULE 2): $
76,095.00 $
93,225.00 $
72,380.00 $
100,700.00 S
72,285.00
TOTAL BASE BID (SCHEDULE
1 & 2): 5
954,895.00 5
922,770.00 $
828,574.- 1
927,270.00 5
620,456.38
UPPER SCULL CREEK
DRAINAGE IMPROVEMENTS
PHASE 11
for the
City of Fayettevi 11 e
Bid No. 19-59
November 2019
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j ,• D �
VICINITY MAP
q� CITY OF
FAYETTEVILLE
�® ARKANSAS
www.fayetteville-ar.gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/0rg2 ENGINEERING (621)
2020
Requestor: Kevin Springer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a contract in the amount of $620.456.38 with Tri-Star Contractors, LLC for the construction of the Upper
Scull Creek 2 Drainage Improvements Project, approval of a project contingency of $93,068 (15%) and approval of a
budget adjustment
COUNCIL DATE: 2/18/2020
LEGISTAR FILE ID#: 2020-0080
Rovy 3lcac
1/28/2020 8:02 AM
Budget Director Date
TYPE:
JOURNAL #:
D - (City Council)
RESOLUTION/ORDINANCE
GLDATE:
CHKD/POSTED:
2/18/2020
TOTAL
Account Number
- -
Increase / (Decrease)
Expense Revenue
Project.Sub#
Project Sub.Detl AT
v.20191231
Account Name
4604.860.7422-5817.00
620,457 -
46040 7422 EX
Improvements - Bridge & Drainage
4604.860.7422-5911.99
4604.860.7999-5899.00
93,068 -
(713,525) -
46040 7422 EX
46040 7999 EX
Contingency - Capital Project
Unallocated - Budget
H:\Budget Adjustments\2020_Budget\City Council\02-18-2020\BA 2020-0080 Upper Scull Creek Drainage 1 of 1
Approval of Change
Order No. 1
City of Fayetteville Staff Review Form
2021-0290
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Matt Casey 4/14/2021 ENGINEERING (621)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of Change Order No. 1 in the amount of $13,500.00 for the Upper Scull 2 Drainage Improvements Project
4604.860.7422-5817.00
Account Number
46040.7422
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? NA
Budget Impact:
4604 - Drainage Bond Projects
Fund
Upper Scull Creek Drainage
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$
428,599.00
$
332,493.75
$ 96,105.25
$
13, 500.00
i $
82,605.25 j
V20180321
Purchase Order Number: 2020-00000357 Previous Ordinance or Resolution # 72 20
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
04/27/ 12
i
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Chris Brown, Public Works Inspector
FROM: Matt Casey, Engineering Design Manager
DATE: April 14, 2021
STAFF MEMO
SUBJECT: Approval of Change Order No. 1 in the amount of $13,500.00 for the Upper Scull
2 Drainage Improvements Project
RECOMMENDATION:
Staff recommends approval of Change Order No. 1 in the amount of $13,500.00 for the Upper
Scull 2 Drainage Improvements Project
BACKGROUND:
The City of Fayetteville Engineering Division has prepared the design for this project. The project
includes Installation of approximately 968 linear feet of 4'x3' box culvert to 36" storm sewer pipe
from Walnut Avenue, east along Johnson Street, north along Olive Avenue and ending on the
north side of Rebecca Street. This project replaces existing storm sewer pipes and ditches that
are deteriorating and are much too small to handle the amount of water that drains through this
neighborhood during larger rain events. On February 18, 2020, the City Council approved
Resolution 72-20 authorizing a construction contract with Tri Star Contractors, LLC in the amount
of $620,456.38 plus a construction contingency of $93,068.00 for this project.
DISCUSSION:
After the start of construction for this project, the contractor discovered a conflict with the
existing 10" water main in the middle of Rebecca Street. The water main had been excavated
to obtain an elevation during the design, but the location of the storm sewer crossing changed
just enough during the development of the design to interfere with the water main. The water
main is an older main and our Water and Sewer Division recommended capping the main on
either side of the new storm sewer and installing a sleeve for the future replacement of the line
under the storm sewer. It was also discovered that a portion of one of the yards would hold
water after the installation of the new sidewalk along Walnut Avenue. A yard drain was installed
to capture this water and convey it to the storm sewer system. The contractor has provided
staff with a proposed cost of $13,500.00 for this additional work. Lastly, the work covered in this
change order as well as delays beyond the contractor's control, such as gas main conflicts,
have added 139 days to the project. These additional days are included in this change order.
BUDGET/STAFF IMPACT:
This project is funded by the 2019 Drainage Bond Program and the Water and Sewer fund. The
City Council approved a contingency of $93,068.00 for this project which will cover the cost of
this change order ($4,412 Drainage Bond and $9,088 Water and Sewer).
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Ift
CHANGE ORDER
CiTY OF
W9%
FAYETTEVILLE
ARKANSAS
Contract Title: Upper Scull Creek 2 Drainage Improvements
Change Order No. I Date of Issuance April 14, 2021
To Contractor: TRI-STAR CONTRACTORS LLC ORDINANCEIRESOLUTION:72-20
The Contract is changed as follows: Effective April 14, 2021
Bid
Bid
Previous
Unit
Contract
Revised
Revised
Original
Revised
Contract
Item
Item
Estimated
of
Unit
Estimated
Unit
Estimated
Estimated
Changes
No.
Description
Quantity
Measure
Price
Quantity
Price
Cost
Cost
49.1
18" Yard Drain
0
EA
$0.00
1
$3,500.00
$3,500.00
60
10" Waterline Relocation
0
LS
$0.00
1
$10,000.00
$10.000.00
Summation of Cost $13,500.00
Net Cost for this Change Order $13,500.00
Not valid until signed by the Owner
The original Contract Price was $ 620,456.38
Net change by previously authorized change orders $
The Contract Price prior to this Change Order was $ 620,456.38
The Contract Price will be adjusted by $ 13,500.00
The new Contract Price including this Change Order will be $ 633,956.38
The Contract Time(s) will be increased by —139 calendar days
Required dates of Completion as of the date of this Change Order therefore are:
Substantial Completion ------------------------ 16-Apr-21
-----------------------------------------------
Final Completion --------------------------- 16-May-21
NOTE: This summary does not reflect changes in the Contract Price or Time(s) which have been authorized by Work Change Directives not incorporated
in this or previous Change Orders. n
TRI-STAR CONSTRACTORS LLC 0 E EVIL
4/14/21-.04/27/21
BY47 DATE / Y DATE
UPPER SCULL CREEK
DRAINAGE IMPROVEMENTS
PHASE 11
for the
City of Fayettevi 11 e
Bid No. 19-59
November 2019
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` PROJECT
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VICINITY MAP
CITY OF
.� FAYETTEVILLE
ARKANSAS
www fayetteville-ar.gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126
t