HomeMy WebLinkAbout03-20 RESOLUTIONOF FAY ETTF
t=Uf
4 RKANSPS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 03-20
File Number: 2019-0896
ARKANSAS STATE HIGHWAY COMMISSION:
A RESOLUTION TO APPROVE A UTILITY RELOCATION AGREEMENT WITH THE ARKANSAS
DEPARTMENT OF TRANSPORTATION FOR UTILITY RELOCATIONS RELATED TO THE I-49 AND
WEDINGTON INTERCHANGE PROJECT
WHEREAS, the Arkansas Department of Transportation has requested utility relocations to prepare for the
reconstruction and reconfiguration of the interchange at I-49 and Wedington Drive; and
WHEREAS, the utility relocations are estimated to cost a total of $2,427,557.00 with reimbursement to the
City for 5.68% of the construction costs and 100% of the easement acquisition costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a utility relocation
agreement, a copy of which is attached to this Resolution, with the Arkansas Department of
Transportation for utility relocations related to the I-49 and Wedington Interchange Project and authorizes
Mayor Jordan to sign the agreement.
PASSED and APPROVED on 1/7/2020
Page 1 Printed on 119120
File Number. 2019-0896
Resolution 03-20
Attest:
Kara Paxton, City Clerk Treasup'- �Fq y� or; •vim
Page 2 Printed on 119120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0896
Agenda Date: 1/7/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 4
ARKANSAS STATE HIGHWAY COMMISSION:
A RESOLUTION TO APPROVE A UTILITY RELOCATION AGREEMENT WITH THE ARKANSAS
DEPARTMENT OF TRANSPORTATION FOR UTILITY RELOCATIONS RELATED TO THE I-49
AND WEDINGTON INTERCHANGE PROJECT
WHEREAS, the Arkansas Department of Transportation has requested utility relocations to prepare for the
reconstruction and reconfiguration of the interchange at I-49 and Wedington Drive; and
WHEREAS, the utility relocations are estimated to cost a total of $2,427,557.00 with reimbursement to the
City for 5.68% of the construction costs and 100% of the easement acquisition costs.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a utility relocation
agreement, a copy of which is attached to this Resolution, with the Arkansas Department of Transportation for
utility relocations related to the I-49 and Wedington Interchange Project and authorizes Mayor Jordan to sign
the agreement.
City of Fayetteville, Arkansas Page 1 Printed on 118/2020
City of Fayetteville Staff Review Form
2019-0896
Legistar File ID
1/7/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 12/9/2019 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a construction/relocation agreement with the Arkansas Department of
Transportation related to the 1-49/Wellington interchange project. ARDOT Project BB0411.
N/A
Account Number
N/A
Project Number
Budgeted Item? NA
Does item have a cost? NA
Budget Adjustment Attached? NA
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
N/A
Fund
N/A
Project Title
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 7, 2020
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
DATE: December 9, 2019
CITY COUNCIL MEMO
SUBJECT: Approval of a construction/relocation agreement with the Arkansas
Department of Transportation related to the 1-49/Wedington interchange
project. ARDOT Project BB0411.
RECOMMENDATION:
Staff recommends approval of a construction/relocation agreement with the Arkansas
Department of Transportation related to the 1-49/Wedington interchange project. ARDOT Project
BB0411.
BACKGROUND
The Arkansas Department of Transportation has requested utility relocations to prepare for the
reconstruction and reconfiguration of the interchange at 1-49 and Wedington Drive.
The water and sanitary sewer relocations for this project are estimated to cost approximately
$2,427,557.00, subject to public bidding. The relocations are estimated to be 5.68%
reimbursable to the City of Fayetteville by ARDOT. Furthermore, ARDOT will reimburse 100%
of the required easement acquisition and purchase cost. Based on the estimated cost, this
would result in ARDOT funding $235,829.01 and the City of Fayetteville $2,191,727.99. The
actual costs of construction will determine final contributions from each party. This agreement is
primarily to establish the reimbursable percentage for both parties.
DISCUSSION:
Burns & McDonnell Engineering Company, Inc. was selected for and has completed design of
the utility relocations necessary for this project. Arkansas Department of Health project review is
complete and easement acquisitions are underway, then the project can proceed to bidding.
BUDGET/STAFF IMPACT:
No impact at this time. Funds would be obligated to this project at the time a construction bid
award were presented.
Attachments:
Copy of cover sheet ARDOT Plan
ARDOT Relocation Agreement
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
R`p a.
"THIS PROJECT IS A FULLY CONTROLLED ACCESS FACILITY" F
ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT 3 xw 16XL25PW IVi NG. Alvis. 151
TITD��RRINGOLE CONSTRUCTION PLANS FOR STATE HIGHWAY
412 O
49 SONORA
6Xm HWY. 16/112 SPUR
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NO. lM—HPP—x17`710=1(80)051
LOCATION Il� --
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LROVE
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wEsr FORX TA11210 6 35 � ^
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VICINITY MAP D JOB e
OG MI dD
T17N —s G MILE 3 DESIGN TRAFFIC DATA -
STRUCTURES OVER 20'-0" SPAN BRIDGE CONSTRUCTION DATA TRFTI7N_
1^ T16N
HWY. 16/112 SPUR
2 STA.N3.%NPLACE RWY. 16/¢S STA. Il2•35-UR. ENp __- N
= DESIGN YEAR-------------------------2038
14'R,C.10X CIAVERT 1ROLE112r
NM 3 WINOS LT.6 AT. Yll'-0" COM. CONN. RATE BOER .1 0Y. 153'1 �. 2018 ADT-------------------------- 36.800
CF5 D.A.D.A.= 546 ACRES —0- REAR ROADWAY s
0% Q¢ 2011- LT. ROAD A 2038 ADT------------------------- 59.200
SPAN = 2n43' 245'-%= Tom 1NDOE LENGTH J i�, _- " 2038 DHV__________________________ 5.300
O3 Stl.K... RALE WWY 6a2S STA. n4.loe. ex. ENO f DIRECTIONAL DISTRIBUTION ------------- 0.60
n' i 6x 3%' R.C. BOX CIAVERT
VAIN 45'Al.—SAEw 16 U2 : TRUCKS_______________________________ 3%
wrtx I —I LT.A I. �^ DESIGN SPEED--------------------- 40 MPH
RETAIN LAO EXTEND TOF LT. AND RE1nvE 13' AT. 1-49
WiTN O 66- X 354'R.C.FPE CULVERT
t
'CLASS tlITYPE I BEOOVID AND DESIGN YEAR-------------------------2038
- 66" R.C. POE -FT • 40 IN. FT. LT. 112
2018 ADT__________________________ 70.200
DOL. 66-C. PTFE CULVERT . 561 LI FT. JICX AND 1oRE N
050 = T54 CFS D.A.. Soo ACRES 2038 ADT------------------------- 94,600
IF.. 17.%' ST 44.50 < ° F 2038 DHV--------------- 8.500
04 STA.1r5.ID TR BE OBB0411 IBD DIRECTIONAL DISTRIBUTION------------0.60
TRTFr x 250' ceox nuvar
___________12nrx3oWRNcD. W TRUCKS %
Nrx llIT.. Al •32 DESIGN SPEED70 PH
sno = 994 CF s 0.1.= IT3.6 ACRES q I ONST.
w = 26.94' Br. .39
SO STAFF N RICE Y L n2
LV
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ITTS a'.SX6 RT.EW
RETAIN . lU WINOF IN s '� dpi 90% PLANS
�•I
050 =3340 CFS C.I. 156 ACRES l� !4
9.. 63.ST' yd I ORG. JUNE, 2018
49 jii i l SUBJECT TO
u `•,
REVISION i APPROVED
p
R31W I R3 W p ---•-- �;
E. iFtlxl END CROS $ LENCTI of FRO,ECT 365.50 FEET OR 0.558 TIES
aTTLOE %•Oa.l' NE i LENCTI OF ROADWAY 290J6 FEET OR 0.59 LIES
xur s.• ¢' z9- P.E. JOB 880411
Lsr.rnn NEr LENcrx of Nmas z45.1z FEET oR o.on
4
¢T.zz.zs w•oo.00 REi LENLTH of FROECT 36s.50 FEET a O69e — NON-PART. CHIEF ENGINEER
Rev. 08/07/2017
ARKANSAS STATE HIGHWAY COMMISSION
HIGHWAY - UTILITY CONSTRUCTION/RELOCATION AGREEMENT
State Job No BB0411
(Utilities) County Washington
Federal Aid Project IM-NHPP-540-
1(80)64
Job Location Hwy. 161112 Spur
Intchng. Impvts. (S)
Route 49 Section 28
Utility Owner City of Fayetteville
(Water & Sewer)
THIS AGREEMENT, made and entered into this day of
Olh IA 0.Y 11, , 20 aQ , by and between the Arkansas State Highway
Commission, &ting by and through the duly authorized representatives of the Arkansas
Department of Transportation, with headquarters at Little Rock, Arkansas, hereinafter
referred to as the "Department," and the City of Fayetteville of Fayetteville, Arkansas
acting by and through its duly authorized representatives, hereinafter referred to as the
"Owner" WITNESSETH:
The Department proposes to make highway improvements as specified under the
above referenced job number and the Owner will adjust or relocate its existing facilities as
set out in the attached plans and cost estimate.
The Department will participate in the cost of said adjustment/relocation to the extent
that eligibility is hereinafter established.
Payment will be made on lump sum basis as mutually agreed between Owner and
Department.
This agreement is governed by all applicable State and Federal laws, rules, and
regulations including the Arkansas State Highway Commission Utility Accommodation
Policy adopted by Commission Minute Order 2010-146 as amended and supplemented,
the Federal Aid Program Guide on Utility Adjustments and Accommodation on Federal Aid
Highway Projects as amended and supplemented, and the provisions of 23 CFR § 645 as
amended and supplemented.
DESCRIPTION OF WORK: See Exhibit A on Page 4
The Department agrees that the required adjustment is See Exhibit A eligible for
reimbursement for the total cost which is estimated to be $2,427,557.00 of which
$235,829.01 to be paid by the Department and $2,191,727.99 is to be borne by Owner.
Page 1 of 4
Rev. 08/07/2017 Job BB0411
City of Fayetteville (Water & Sewer)
Owner will not commence work until authorized by the Department, and will then
endeavor to begin within 75 calendar days and complete within 150 calendar days
thereafter.
On completion of said work, Owner is responsible for the cleanup and restoration of
the work area including the disposal of surplus materials and debris.
Final billing must include all supporting detail. Owner shall also submit one (1) set of
as -built drawings at this time.
Payment will be 100% of lump sum bills and actual cost bills, at the discretion of the
Department a 10% retainage can be withheld and released upon completion of an audit
review. All final bills for utility relocation are subject to review and audit by state and/or
federal auditors.
Expenses incurred under an actual cost agreement may be billed to the Department
monthly in increments of $5,000.00 or more.
Owner must maintain cost records and accounts to support the agreed
adjustment/relocation work. Said records to be retained and available for inspection for a
period of three (3) years from date of final payment.
Owner shall be responsible for any and all hazards to persons, property, and traffic.
With respect to traffic control, owner shall adhere to the requirements of the Manual
of Uniform Traffic Control Devices as amended and supplemented.
To the extent applicable to this agreement, the Owner shall comply with the Buy
America requirements (as specified in 23 U.S.C. 313 and 23 CFR 635.410). The Owner is
not required to change its existing standards for materials as long as the Buy America
requirements are met. Buy America requirements take precedence over regulations
pertaining to the accommodation or regulation of the Owner's facilities (as specified in 23
CFR 645) on contracts and agreements involving Federal -Aid Highway Program funding
and precedence over regulations which allow the Owner to furnish materials from company
stock (as specified on 23 CFR 645.117(e)). Company Stock materials that do not meet Buy
America requirements may not be permanently incorporated into a Federal -Aid Highway
Program funded project. The Owner must provide a definitive statement that all products
permanently incorporated into the project are covered under the Buy America
requirements. This requirement is fulfilled via proper signature and submission of the
statement of charges form. In some circumstances, a waiver of the Buy America
requirements may be granted by the Federal Highway Administration, to be determined on
a project -by -project basis.
Page 2 of 4
Rev. 08/072017
Job BB0411
City of Fayetteville (Water & Sewer)
Owner shall be responsible for and shall hold harmless the Arkansas State Highway
Commission, the Department and their officers and employees from any and all claims,
actions, causes of action, suits, damages, losses or liability whatsoever, arising out of
Owner's performance of the work subject to this Agreement.
Notwithstanding anything hereinbefore written, neither the Owner nor the
Department by execution of this Agreement waives or relinquishes any rights which either
may legally have within the limits of the Law or Constitution, either State or Federal.
City of Fayetteville (Water & Sewer)
k,One I d 3cN'
Name (Typed or Printed)
FEDERAL TAXPAYER IDENTIFICATION #
Name (Typed or Printed)
ARKANSAS HIGHWAY COMMISSION
Acting By and Through The
ARKANSAS DEPARTMENT of
TRANSPORTATION
(For) Director
Right of Way Division Head
Section Head -Utilities Section
Title
CITr •�s:
Signature ; �.: ,; •
sem' y �lC(E; T_
�,� • qNS PS
SON *60\ `` N
Page 3 of 4
Rev. 08/07/2017
EXHIBIT A
Job BB0411
City of Fayetteville (Water & Sewer)
Adjust water and sewer facilities to clear highway construction abandoning approximately
520 feet of 8" force main sewer, 520 feet of 8" gravity sewer, 2,054 feet of 10" gravity
sewer, 1,570 feet of eight (8) inch PVC, and 1,130 feet of sixteen (16) inch DIP water line
totaling 5,794 feet complete with appurtenances. Restore service by installing
approximately 1,094 feet of 12" gravity sewer, 1,474 feet of eight (8) inch PVC water line
and 1,173 feet of twenty-four (24) inch DIP water line totaling 3,741 feet complete with
appurtenances.
Owner is to perform this work with contract forces selected by low bid process.
Owner will be upgrading facilities during construction in which betterment has been
addressed in the reimbursement calculation below.
The pro rata factor for reimbursement will be determined as follows:
Reimbursement factor with betterment
Est. Reimb. Replacement in-kind construction cost $ 126,788.00
Total est. construction cost with betterment $ 2,230,933.00=5.68%
Excluding the Easement Cost and Acquisition Cost that is being replaced in-kind at
100.00% as shown below
Summary of Cost
Construction Cost
$
2,230,933.00
5.68%
$
126,716.99
Acquisition Cost
$
2,250.00
100.00%
$
2,250.00
Easement Cost
$
101,592.00
100.00%
$
101,592.00
ADH Fee
$
500.00
5.68%
$
28.40
Construction Engineering
$
91,282.00
5.68%
$
5,184.82
City Inspection
$
1,000.00
5.68%
$
56.80
TOTAL COST
$
2,427,557.00
$
235,829.01
Reimbursable Cost is $235,829.01 .
Page 4 of 4
ARKANSAS DEPARTMENT OF TRANSPORTATIO
Ant)O%gov I VDdvoArlwnsx.eom 15eatt E. 8onnotl, P.E., Dieortar
RIGHT OF WAY DIVISION
ARKANSAS DEPARTMENT 103Z410"SIete30 j R0-P=ZW I 1.1fib:Rock,A1172203.2201
OF TRANSPORTATION 1`112=501S59:2311 j FUSOIS592018 j TdItFrcr_8T7S5UIZ0
February 7, 2020
Corey Granderson
City of Fayetteville
113 W. Mountain St.
Fayetteville, AR 72701
WORK ORDER RE: Job BB0411 (Utilities)
Hwy. 16/112 Spur Intchng. Impvts.
Route 1-49 Section 28
Dear Mr. Granderson: Washington County
Enclosed is the approved utility relocation agreement with plans and estimate covering
the adjustment of your facilities required by highway construction.
You are authorized to proceed with the work. Please notify this office if for any reason
you cannot meet the anticipated completion date of September 18, 2020.
Your facility's installation must be in compliance with State Laws, the Department's
Utility Accommodation Policy, and Buy America requirements. Any deviation from the
attached plans must have prior approval of this office.
You or your contractor must notify the Department's Resident Engineer: Bashar Qedan,
3526 N Highway 112, Fayetteville, AR, 72704, telephone 4792519266, four (4) days
before beginning work and on the day work is compleyd.
Sincerer////
Lead Utilities Coordinator
Utilities Section
C: "C" File Right of Way Division
District Engineer
Resident Engineer #42
"U" File
Construction Division — System Administrator
Environmental-NPDES
Job FROSUOb mu tAwork Order
R8VISed August 8, 2017
NOTE
Please remember you and/or your contractor are required to notify
the Department's Resident Engineer four (4) days before beginning work.
You and/or your contractor are also required to notify the Department's
Resident Engineer on the day work is completed.
The telephone number and address of the Resident Engineer assigned to this
highway project is included in the attached work order letter.
Please give this information to your appropriate field representatives
�ttC.�hU1�•�(•l�MV'�tIJ/1[Il•lti,iE x{[•lllb�irl�������IL7� .: • I FT�C•3 • 1
TWir
Please be advised that you are required to follow all laws and
regulations concerning erosion control. The Arkansas Department of
Environmental Quality requires a Phase If Storm Water Construction
Permits on sites that have a "disturbed soil area" of one acre or more.
For questions or permit requirements for Storm Water Construction Permit,
contact (ADEQ) at (509) 682-0627 or at (501) 682-0621. This permit is
separate from any work order, permit or approval from the Arkansas
Department of Transportation.
When any utility owner, or its assigned contractor and/or
representative is required, or requested to locate and mark the location of
its underground lines/facilities inside highway right of way on pavement,
sidewalks, curbs, gutters, structures, etc., the marks shall be made with
non -permanent materials (chalk, keel, non-permanentpaint, etc.). Failure to
comply with this requirement will result in removal of markings by the
utility owner at no expense to the Department.
Rev. 08/07/2017
ARKANSAS STATE HIGHWAY COMMISSION
HIGHWAY - UTILITY CONSTRUCTION/RELOCATION AGREEMENT
State Job No BB0411 (Utilities)
Federal Aid Project IM-NHPP 540-
1(80)64
Job Location Hwy. 161112 Spur
Intchng. Impvts. (S)
County Washington
Route 49 Section 28
Utility Owner City of Fayetteville
AWater & Sewer)
/'T IS AGREEMENT, made and entered into this /� day of
rtT , 20 .2O, by and between the Arkansas State Highway
Commission, cting by and through the duly authorized representatives of the Arkansas
Department of Transportation, with headquarters at Little Rock, Arkansas, hereinafter
referred to as the "Department," and the City of Fayetteville of Fayetteville, Arkansas
acting by and through its duly authorized representatives, hereinafter referred to as the
"Owner" WITNESSETH:
The Department proposes to make highway_ improvements as specified under the
above referenced job number and the Owner will adjust or relocate its existing facilities as
set out in the attached plans and cost estimate.
The Department will participate in the cost of said adjustment/relocation to the extent
that eligibility is hereinafter established.
Payment will be made on lump surra 'basis as mutually agreed between Owner and
Department.
This agreement is governed by all applicable State and Federal laws, rules, and
regulations including the Arkansas State Highway Commission Utility Accommodation
Policy adopted by Commission Minute Order 2010-146 as amended and supplemented,
the Federal Aid Program Guide on Utility Adjustments and Accommodation on Federal Aid
Highway Projects as amended and supplemented, and the provisions of 23 CFR § 645 as
amended and supplemented.
DESCRIPTION OF WORK: See Exhibit A on Page 4
The Department agrees that the required adjustment is See Exhibit A eligible for
reimbursement for the total cost which is estimated to be $2,565,965.00 of which
$374,237.01 to be paid by the Department and $2,191,727.99 is to be borne by Owner.
Page 1 of 4
Rev. 08/07/2017 Jots BB0411
City of Fayetteville (Water & Sewer)
Owner will not commence work until authorized by the Department, and will then
endeavor to begin within '75 calendar days and complete within 150 calendar days
thereafter.
On completion of said work, Owner is responsible for the cleanup and restoration of
the work area including the disposal of surplus materials and debris.
Final billing must include all supporting detail. Owner shall also submit one (1) set of
as -built drawings at this time.
Payment will be 100% of lump sum bills and actual cost bills, at the discretion of the
Department a 10% retainage can be withheld and released upon completion of an audit
review. All final bills for utility relocation are subject to review and audit by state and/or
federal auditors.
Expenses incurred under an actual cost agreement may be billed to the Department
monthly in increments of $5,000.00 or more.
Owner must maintain cost records and accounts to support the agreed
adjustment/relocation work. Said records to be retained and available for inspection for a
period of three (3) years from date of final payment.
Owner shall be responsible for any and ,all hazards to persons, property, and traffic.
With respect to traffic control, owner shall adhere to the requirements of the Manual
of Uniform Traffic Control Devices as amended and supplemented.
To the extent applicable to this agreement, the Owner shall comply with the Buy
America requirements (as specified in 23 U.S.C. 313 and 23 CFR 635.410). The Owner is
not required to change its existing standards for materials as long as the Buy America
requirements are met. Buy America requirements take precedence over regulations
pertaining to the accommodation or regulation of the Owner's facilities (as specified in 23
CFR 645) on contracts and agreements involving Federal -Aid Highway 'Program funding
and precedence over regulations which allow the Owner to furnish materials from company
stock (as specified on 23 CFR 645.117(e)). Company Stock materials that do not meet Buy
America requirements may not be permanently incorporated into a Federal -Aid Highway
Program funded project. The Owner must provide a definitive statement that all products
permanently incorporated into the project are covered under the Buy America
requirements. This requirement is fulfilled via proper signature and submission of the
statement of charges form. In some circumstances, a waiver of the Buy America
requirements may be granted by the Federal Highway Administration, to be determined on
a project -by -project basis.
Page 2 of 4
Rev. 08/07/2017
Job BBN11
City of Fayetteville (Water & sewer)
Owner shall be responsible for and shall hold harmless the Arkansas State Highway
Commission, the Department and their officers and employees from any and all claims,
actions, causes of action, suits, damages, losses or liability whatsoever, arising out of
Owner's performance of the work subject to this Agreement,
Notwithstanding anything hereinbefore written, neither the Owner nor the
Department by execution of this Agreement waives or relinquishes any rights which either
may legally have within the limits of the Law or Constitution, either State or Federal.
City of Fayetteville (Water $ Sewer)
Lioneld Jordan
Name (Typed or Printed)
Name (Typed or Printed)
Title
Signature
ARKANSAS HIGHWAY COMMISSION
Acting By and Through The
ARKANSAS DE ENTT of
TRA: ORTATION_
(For) Director
Ri§ht of lAlay Division Head
Section ad -Utilities S on
Page 3 of 4
Rev. 09/0712017
EXHIBIT A
.lob 880411
City of Fayetteville (Water & Sewer)
Adjust water and sewer facilities to clear highway construction abandoning approximately
520 feet of 8" force main sewer, 520 feet of 8" gravity sewer, 2,054 feet of 10" gravity
sewer, 1,570 feet of eight (8) inch PVC, and 1,130 feet of sixteen (16) inch DIP water line
totaling 5,794 feet complete with appurtenances. Restore service by installing
approximately 1,094 feet of 12" gravity sewer, 1,474 feet of eight (8) inch PVC water line
and 1,173 feet of twenty-four (24) inch DIP water line totaling 3,741 feet complete with
appurtenances.
Owner is to peiform this work with contract forces selected by low bid process.
Owner will be upgrading facilities during construction in which betterment has been
addressed in the reimbursement calculation below.
The pro rata factor for reimbursement will be determined as follows:
Reimbursement factor with betterment
Est. Reimb. Replacement in-kind construction cost $ 126.788.00
Total est. construction cost with betterment $ 2,230,933.00=5.68%
Excluding the Easement Cost and Acquisition Cost that is being replaced in-kind at
100.00% as shown below
Reimbursable Cost is $374,237.01 .
Page 4 of 4
Summary of Cost
Construction Cost
$
2,230,933.00
5.68%
$
126,716.99
Acquisition Cost
$
2,250.00
100.00%
$
2,250.00
Easement Cost
$
240,000.00
100.00%
$
240,000.00
ADW l=ee
$
500.00
5.68%
$
28.40
Construction Engineering
$
91,282.00
5.68%
$
5,184.82
City Inspection
$
1,000 00
5.68%
$
56 .80
TOTAL COST
$
$2,565,965.00
$
374,237.01
Reimbursable Cost is $374,237.01 .
Page 4 of 4
FORM44
44
06-30-17
COST ESTIMATE AND PLAN CHECK LIST FOR AGREEMENT PREPARATION
UTILITY NAME: City of Fayetteville (Water & Sewer) JOB; BB0411
1. Time required to start and complete work.
Start 75 Days Complete 150 Days
2. Have arbitrary percentages or amounts been included
in this cost estimate?
3. Legal Authority of State to reimburse utility —
Compensable property interest documented by;
Easements Z Affidavit/Legal Opinion I[]
4. Work will be performed by:
Force Account ❑ Contract ® Combination n
Will contract work be by:
continuing contract'[ Or by bid
5. Any contract work shown as separate item?
6. Credit for salvage
7. Betterment credit allowed
8. Right of Way Cost
g. Right of Way Clearing Cost
10. Hazardous Material Involved
11. Buy America Applicable
12. Sufficient Clearance At Bridge
Note;
13, Sufficient Clearance At Traffic Signals
Note:
REVIEW COMPLETED BY
Utility Coordinator
Assistant Section Head
Utilities Section Head r9K
Right of Way Division Head
YES NO
■ /1
ARKANSAS015PARTMENT
R E
TRANSPORTATION
I 0
DEC 0 6 2019
RIGHT of WAY DIVISION
DATE
f"`zaZJ
j/3) AD
®
a
DATE
f"`zaZJ
j/3) AD
ARKANSAS DEPARTMENT OF TRANSPORTATION
L , ARDOT.Sov f WriveArkansas.eorn Scott E. Bennett, P.E., Director
10324 interstate 30 l R0. Box 2261 I little pock, AR 72203-22611 Phone., 501.5692000
ARKANSAS bEPARTMENT
OF TRANSPORTATION
INTEROFFICE MEMO'RAND'UM
January 31, 2020
TO: Barry W. Cruz, Asst. Utilities Section Head, Right of Way Division
FROM: Blaine Gartrell, Utility Coordinator, Utilities Section, Right of Way
Division
RE: City of Fayetteville (Water & Sewer)
Lump Sum .Relocation Agreement
Job BB0411
HWY. '16/'1'12 SPUR
Intchng. Impvts. (S)
Route 49 Section 28
Washington County
City of Fayetteville (Water & Sewer) has requested this Relocation Agreement be
processed on a Lump Sum basis. The total job cost is $2,565,965.00. The
quantity of 8" and 24" water and 12" gravity sewer facilities including 546
LF/$900,900.00 42" bore of 1-49 is 3,195, therefore, the average cost per foot
excluding the interstate bore is $493.26. The cost per foot is reasonable for a
Lump Sum Agreement. Total reimbursable cost is $374,237.01.
J
Job FIIeWob (funding
620
Engineering
B80411 Fayetteville
SUBTOTAL
MISC
24
$226.00
TOTAL CONSTRUCTION
$50.00
1
$41,680.00
$41,680.00
SNOW
1
$62520.00
$62,520.00
$6,600.00
1474
$66.00
$97,184.00
$8,800.00
138
$391.00
S53,9S8.00
$500.00
S46
$1,650.00
S90D,900.00
$825.00
489
$880.00
$430,320.00
$18,575.00
40
$165.00
$6,600.00
$200.00
4
$6,600.00
$26,400.00
$200.00
1
$6,60040
$6;600:00
$100.00
1
$19,800.00
Samoa
1
$44,000.00
$44,000.00
7
$2,200.00
S15,400.00
2
$19,250.00
$38,500.00
4
SS,830.00
523,320.00
4
$935.DD
$3,740.00
1
$4,400.00
$4,400.00
1
$610S0.00
$6,050.00
13
$825.00
$10,725.00
1094
$110.00
$120,340.00
8
$6,60D.00
$S2,8DO.00
27
$275.00
$7,425.00
3
$1,100:00
$3,300:00
i5
$220.00
$3,300.00
1
$1,100.00
$1,100.00
1
$93,500.00
$93,500.00
45
$'55.00
S2,475.00
56
$743.00
$41,608.00
3741
$6.00
$22,446.00
1
$22,000.0D
$22,000.00
3856
$SAO
$19,280.00
3741
$2.00
$7,482.00
1
$41,680.00
$41,680.00
$2,230,933.00
City Acquisition
45
$50;00
$2,250.00
Easement
1
$240,000.00
ADH
$500.00
Engineering
$91,282.00
City Inspection
$1,000.00
$2,565,965.00
Engineering
S/Hr
SUBTOTAL
MISC
24
$226.00
$5,424.00
$50.00
18
$198.22
$3,568.00
SNOW
5
$197.20
$986.00
$6,600.00
54
$292.67
$10,404.00
$8,800.00
54
$198.22
$10,704.00
$500.00
14
$195.14
$2,732.00
$825.00
5
$197.20
$986.00
$18,575.00
36
$198.22
$7,136.00
$200.00
9
$190.22
$2,712.00
$200.00
44
$170.00
$7,480.00
$100.00
320 $120.00 $38,400.00 $500.00
$89,532.00 $1,750.00
$91,262.00
Reim Construction
reimbursement
1
$2,368.00
S2.368.00
1
$3,552.00
$3.552.00
70S
$66.00
$46,530.00
20
$165.00
$3,300.00
2
$6,600.00
$13,200.00
4
$2,200.00
$8,800.00
2
$5,830.00
$11.660.00
2
$935.00
$1,870.00
5
$825.00
S4,12S.00
2S
$743.00
$18,575.00
705
$6.00
$4,230.00
1
$2,200.00
$2,200.00
520
$5.00
$2,600.00
705
$2.00
$1,410.00
1
52,368.00
$2,368.00
$126,788.00
REIM % 5.68%
TOTALCOST $2,565,965.00
TOTAL REIMBURMENT $374,237.01
TOTAL NR $2,191,727.99
PER FT $493.26
reimbursement
$2,230,933.00
5.68%
$126,71&99
$2.250.00
100.017%
$2,250.00
$240,000.00
100.00%
$24Q000.00
SSOD.00
5.68%
528.40
$91,282.00
5.68%
$5,184.82
$1,000.00
5.68%
$56.80
TOTALCOST $2,565,965.00
TOTAL REIMBURMENT $374,237.01
TOTAL NR $2,191,727.99
PER FT $493.26
Fayetteville, AR I-491HWY 16/112 Interchange - Water/Sewer Infrastructure Relocations
Opinion of Probable Cost
Revised October 2019
Construction Cost
Item No.
Description -
Quantity
Unit I
Unit Price
Bid Item
Cost
1
Mobilization 2% of Subtotal
1
LS
$41,680
$41,700
2
Trench & Excav Saf@V Systems 3% of Subtotal
1
LS
$62,520
$62,500
3
T4
84nch DR 14 PVC Water Main
1,474
LF
$66
$97,300
244nch PC 250 DIP Water Main Open Cut
138
LF
$391
$53,900
5
42 -Inch Jack & Bore- Steel Casing with 24 -inch Carrier
546
LF _ _ _
$1,650
$900,900
6
42 -inch Open Cut Steel Casing with 244nch Carrier
489
LF 1
$880
$430,300
7
16 -inch Open Cut Steel Casing
40
LF
$165
$6,500
- 8
Piping Connection (Ternporay & Permanent
-- 4 -
EA
$6,600
$26,400
pp�
� m
$6,600 -
--
0
Ta in eeve & Valve (16n}
nch
SlSleeve
1
EA
$19,800
19,800
$19 ,800
11
Tapping- & Valve 24 -inch
1
EA
$44,000
$44,000
12 _
8 -Inch Gate Valve
7 _
EA
$2,200
$15,400
13
244nch Butterfly Valve
2
EA
$19,250
$38,500
14
Fire Hydrant Assembly
4
EA
$5,830
$23,300
15
Remove ExistinR Fire Hydrant
4 _
EA
$935
$3,700
16
2 -inch Combination Air ValveNault
1
EA
$4,400
$4,400
17
3 -inch Combination Air Valve/Vault
1
EA
$6,050
$6,100
18
Install Anchor Collar
13
EA
$825
$10,700
_ i9
12 -inch SDR 26 PVC Gravi Sewer
1,094
LF
$110 _
$120,300
20
4 -foot Dia Manhole @ VF)
8
EA
$6,600
$52,800
2/
Additional VF _
27
VF
$275
$7,400
22
Abandon Existing Manhole
3
EA 1
$1,100
$3,300
_ 23 �-
24 -inch Open Cut Steel Casing
15 _ -
LF I
$220
$3,300
24
Abandon Existing Sewer
1_
EA
$1 100
_ $1,100
25
Lift Station Demolition
1
LS_
$93,500
$93,500
26
Seeding
45
MSF 1
$55
$2,500
27
Sodding
56
MSF
$743
$41,300
28 _
Traffic Control
3,741
LF
$6
_ $20,600
29
SWPPP/Erosion_& Sediment Control
1
LS
$22;000
$22,000
30
Pavement Repair _
3,856
SF
$5
$19,800
31 _
Photographs
3,741
LF -
$2
$8,200
32
Demobilization 2% of Subtotal
1
LS
$41,680
$41,700
OPINION OF PROBABLE CONSTRUCTION COST
Additional Cost items
$2,230,000
Estimated City Acquisition Cost (45hrs"$50/hr)
Estimated Easement Cost
Arkansas Dept of Health Fee
Estimated Construction Phase Cost - Engineer
Estimated Construction Phase Cost - Ci
$2,260
$101,592
$500
$91,282
$1.000
100.0%
100.0%
100.00%
100.0%
100.0%
$2,250
$101,592
$500
$91,282
$1,000
SUBTOTAL (Additional Cost items)
OPINION OF PROBABLE COST
_
$196,624
-- $2,426,624
No rock excavation costs are included.
All bid item costs are rounded up to the nearest $100.
Fayetteville, AR 1-491HWY 16/112 Interchange - Water/Sewer Infrastructure Relocations
Opinion of Probable Reimbursement Cost
Revised October 2019
Construction Cost
Item No.
Description
Quantity
Unit
Unit Price
Bid Item
Cost
1
Mobilization (2% of Subtotal)
1
LS
_ $2,368
$2,40-
2
Trench & Excav Safety Systems 3% of Subtotal
1
LS
$3,552
$3,600
3
8 -inch DR 14 PVC Water Main
705
LF
$66
$46,500
4
16 -inch Open Cut Steel Casing
20
LF
$165
$3,300
5
1 Piping Connection (Temporary & Permanent)
2 -
EA
$6,600
$13,200
6
8 -inch Gate Valve
4
EA
$2,200 _
$8,800
7
Fire Hydrant Assembly
2
EA
$5,830
$11,700
8
Remove Existing Fire Hydrant
2 _
EA
1 $935
$1,900
9
install Anchor Collar
5
EA
$825
$4,100
10
Sodding
25
MSF
$743
$18,500
11
JTraffic Control _
705
LF
$6
$3,900
12
ISVVPPPIErosion & Sediment Control
1
LS
$2,200
$2,200
13
1 Pavement Repair
520
SF
$5
$2,700
14
lPhotographs
705
LF
$2
$1,600
15
IDemobilization 2% of Subtotal
1 1
LS
1 $2,3681
$2,400
OPINION OF PROBABLE CONSTRUCTION COST
Additional Cost items
Total
Reimburement %'
$127,000
Estimated City Acquisition Cost (45hrs*$50/hr)
Estimated Easement Cost ($16*25,398*25%)
Arkansas Dept of Health Fee
Estimated Construction Phase Cost - Engineerz
Estimated Construction Phase Cost - City'
$2,250
$101,592
$500
$91,282
$1,000
100.0%
100.0%
5.70%
5.70%
5.70%
$2,250
$101,592
$28
$5,199
$57
SUBTOTAL (Additional Cost items)
OPINION OF PROBABLE REIMBURSEMENT COST
Reimburement %5
9.73%
$909,126
$236,126
Notes:
1 - Amount based upon 45hrs * $501hr
2 - See attached for breakdown of Construction Phase Cost - Engineer
3 - Amount based upon 20hrs * $50/hr
4 - For items other than 100% reimbursable, reimbursement % is reimbursable amount/total opinion of
construction cost.
5 - Reimbursement % is reimbursable amountitotal opinion of project cost.
6 - Easement cost based upon ($16/SF value)*(25,398SF easement area)*(26% Value of PUE)
7 - No rock excavation costs are Included.
8 - All bid item costs are rounded up to the nearest $100.
ARKANSAS STATE HIGHWAY & TRANSPORTATION DEPARTMENT
BUY AMERICA
CERTIFICATE OF COMPLIANCE
Date: P 50M 9O 10 , 20 19
WE, City of Fayetteville Water & Sewer
(Utility Company)
Address: 113 W. Mountain Street
Fayetteville, AR 72701
Hereby certify that we are in compliance with the "Buy America" requirements of the Federal
regulations 23 U.S.C. 313 and CFR 635.410 of this project.
.lob Number: BB0411
Job Name: , Highway 16/112 Spur Interchange Improvements
As required, we will maintain all records and documents pertinent to the Buy America
requirement, at the address given above, for not less than 3 years from the date of project
completion and acceptance; if we do not provide the records and documents during invoicing,
then we will maintain all records and documents pertinent to the Buy America requirement for
not less than three (3) years from the date conditional final payment has been received. These
files will be available for inspection and verification by the Department and/or FHWA.
We further certify that the total value of foreign steel as described in the Buy America
requirements for this project does not exceed one-tenth of one percent (01%) of the total
contract price or $2,500.00, whichever is greater.
Signed by: 4A*V
(O . cer of Organization)
Title: Utilities
Director
Subscribed and sworn to before me this 10 day of, to
( otary Public/Judice of the ce)
Quantity
I Rate I
Total
1
$41,680.00
$41,680.00
1
$62,520.00
$62,520.00
1474
$66.00
$97,284.00
138
$391.00
$53,958.00
546
$9.,650.00
$900,900.00
489
$880.00
$430,320.00
40
$165.00
$6,600.00
4
$6,600.00
$26,400.00
1
$6,600.00
$6,600.00
1
$19,800.00
$19,800.00
1
$44,000.00
$44,000.00
7
$2,200.00
$15,400.00
2
$19,250.00
$38,500.00
4
$5,830.00
$23,320.00
4
$935.00
$3,740.00
1
$4,400.00
$4,400.00
1
$6,050.00
$6,050.00
13
$825.00
$10,725.00
1094
$110:00
$120,340.00
8
$6,600.00
$52,800.00
27
$275.00
$7,425.00
3
$1,100.00
$3,300.00
1S
$220.00
$3,300.00
1
$1,100.00
$1,100.00
1
$93,500.00
$93,500.00
45
$55.00
$2,475.00
S6
$743.00
$41,608.00
3741
$6.00
$22,446.00
1
$22,000.00
$22,000.00
3856
$5.00
$19,280.00
3741
$2.00
$7,482.00
1
$410680.00
$41,680.00
Total
$2,230,933.00
Quantity
Rate
Total
1
2368
2368
1
3552
3552
705
$66.00
46530
0
$391.00
0
0
$1,650.00
0
0
$880.00
a
20
$165.00
3300
2
$6,600.00
13200
0
$6,600!00
0
0
$19,800.00
0
0
$44,000.00
0
4
$2,200.00
8800
0
$19,250.00
0
2
$5,830.00
11660
2
$935.00
1870
0
$4,400.00
0
0
$6,050.00
0
5
$825.00
4125
0
$110.00
0
0
$6,600.00
0
0
$275.00
0
0
$1,100.00
0
0
$220.00
0
0
$1,100.00
0
0
$93,500.00
0
0
$55.00
0
25
$743.00
18575
705
$6.00
4230
1
$2,200.00
2200
520
$5.00
2600
705
$2.00
1410
1
2368
2368
Total
$126,788.00
Reimbursable % 5.68%
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