HomeMy WebLinkAbout48-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 48-20
File Number: 2020-0032
SURFCO RESTORATION AND CONSTRUCTION, LLC:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SURFCO
RESTORATION AND CONSTRUCTION, LLC FOR OFFICE SPACE IN THE AIRPORT TERMINAL
BUILDING AT 4500 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $594.25 PER
MONTH
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a three year
lease agreement with Surfco Restoration and Construction, LLC, a copy of which is attached to this
Resolution and made a part hereof, for approximately 815 square feet of office space in the Airport Terminal
Building for rent in the amount of $594.25 per month.
PASSED and APPROVED on 2/4/2020
Attest:
`� i� Kt�tTR
.� .• GITY Q'•qs�%
Kara Paxton, City Clerk Treasuree�: '` ••, ,;
FAYETTEVILI
'1i 1 �ON1;
Page 1 Printed on 216120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2020-0032
Agenda Date: 2/4/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 11
SURFCO RESTORATION AND CONSTRUCTION, LLC:
A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SURFCO
RESTORATION AND CONSTRUCTION, LLC FOR OFFICE SPACE IN THE AIRPORT TERMINAL
BUILDING AT 4500 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $594.25 PER
MONTH
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a three year lease
agreement with Surfco Restoration and Construction, LLC, a copy of which is attached to this Resolution and
made a part hereof, for approximately 815 square feet of office space in the Airport Terminal Building for rent
in the amount of $594.25 per month.
City of Fayetteville, Arkansas Paye 1 Printed on 2/5/2020
City of Fayetteville Staff Review Form
2020-0032
Legistar File ID
2/4/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Summer Fallen 1/14/2020 AIRPORT SERVICES (760)
Submitted By Submitted Date Division / Department
Action Recommendation:
Airport -Staff requests a resolution to approve and allow the Mayor to sign a terminal lease agreement between the
City of Fayetteville and Surfco Restoration & Construction, LLC.
Account Number
Project Number
Budgeted Item? NA
Does item have a cost? NA
Budget Adjustment Attached? NA
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
I
0
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 4, 2020
TO: . Mayor Lioneld Jordan and City Council
THRU: Susan Norton, Chief of Staff
FROM: Summer Fallen, Airport Services Manager
DATE: January 14, 2020
CITY COUNCIL MEMO
SUBJECT: Surfco Restoration and Construction, LLC Terminal lease
RECOMMENDATION:
Staff requests a resolution to approve and allow the Mayor to sign a terminal lease agreement
between the City of Fayetteville and Surfco Restoration and Construction, LLC.
BACKGROUND:
The terminal office space is at 4500 S School Ave, Fayetteville, AR 72701. It is currently
unoccupied.
DISCUSSION:
Surfco Restoration and Construction, LLC would like to lease the first office to the left located
inside the terminal.
BUDGET/STAFF IMPACT:
This lease will provide $7,131 in revenue annually to the airport.
Attachments:
Staff Review Form
City Council Memo
Terminal Lease Agreement
Exhibit A
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
LEASE AGREEMENT
This LEASE AGREEMENT made this day of �e,,rl ,i11!ir� , 2020, by and
between the City of Fayetteville, Arkansas, hereinafter called "City", and Su co Restoration and
Construction, LLC, 215 S. Peerson Ave. Fayetteville, AR 72701, hereinafter called "Surfco."
WHEREAS, City is the owner of an airport known as the Fayetteville Airport, Drake Field, herein
referred to as the "Airport"; and
WHEREAS, City is the owner of office space at the Airport; and
WHEREAS, Surfco desires to lease said office space,
NOW, THEREFORE, the parties, in consideration of the mutual covenants contained herein,
hereby agree as follows:
1. City leases Surfco, and Surfco leases from City, approximately 815. sq. ft. of office space in
the Terminal Building located at 4500 S. School Ave. Fayetteville, Arkansas, as reflected on
"Exhibit All attached hereto and made a part hereof.
2. Surfco is granted the use, in common with others similarly authorized, of the airport, together
with all facilities, equipment, improvements, and services which have been, or may hereafter, be
provided at, or in connection with the Airport from time to time including, but not limited to, the
landing field, and any extensions hereof or additions thereto, roadways, runways, ramps, aprons,
taxiways, flood lights, landing lights, beacons, control tower, signals, radio aids, and all other
conveniences for flying, landings and take -offs.
3. Surfco shall have at all times the full and free right in ingress to and egress from the demised
premises and facilities referred to herein for Surfco, its employees, customers, passengers, guests,
and other invitees. Such rights shall also extend to persons or organizations supplying materials
or furnishing services to Surfco
4. Term: Subject to earlier termination as hereinafter provided, the initial term of this agreement
shall be for THREE (3) year(s) commencing on the 1St day of February , 2020, and ending
on the 31 st day of January, 2023.
This Lease Agreement may be terminated by either party with a sixty (30) day written notice.
5. Rent: Surfco agrees to pay the City for the use of the premises, facilities, rights, and privileges
granted hereunder the sum of: FIVE -HUNDRED NINETY-FOUR DOLLARS AND TWENTY-
FIVE CENTS PER MONTH ($594.25) per month.
The initial lease payment is due and payable upon execution of this Lease Agreement, and all
subsequent monthly lease payments shall be payable in advance on, or before, the 1St day of each
month. In addition to any remedy available to it hereunder, the City may impose as additional
rentals a delinquency charge on all overdue payments, at the maximum rate allowed by law.
Rent will be increased every two years using the CPI rate, plus one percent. A new lease will be
negotiated upon expiration of this lease.
6. City shall maintain and keep in good repair so much of the Airport premises as are not under
the exclusive control of Surfco. Surfco shall, at the termination, surrender or forfeiture of this
lease, return said premises in same or better condition premises were at the beginning of the lease,
normal wear and tear excepted.
7. Surfco shall provide for and supply at its expense all janitor service with respect to the demised
premises, and shall pay for all utilities serving the demised premises, including, but not limited to
heat, light, gas, electricity, and water, sewer and trash removal.
8. Improvements: Surfco shall bear the cost of all improvements or additions made to the interior
or exterior of the building on the leased premises. No improvements or additions to any part of
the leased premises shall be made by Surfco without the prior written approval of the Airport
Manager, whose consent will not be unreasonably withheld. Any signs or antennas to be erected
on or attached to the leased premises must have the prior written approval of the Airport Manager
and conform to all City Ordinances.
9. Maintenance: The City shall be responsible only for major maintenance of the existing
equipment, i.e. replacement of heating unit and other equipment in place in the facility which
includes, roof, exterior walls, exterior plumbing, paved ramp and paved parking lot. The City
agrees that if the roof or any part of the exterior walls or exterior plumbing of said building thereof
shall become defective or damaged at any time during the term due to ordinary wear and tear and
not due to negligence of Surfco, or Surfco `s agents or invites, upon notice from Surfco, the City
will immediately cause repairs to be made and restore the defective portions to good condition. If
the damage is so extensive as to render such building untenable, the rent payable hereunder shall
be proportionally paid up to the time of such damage and shall thenceforth cease until such time
as the premises shall be fully restored.
10. Surfco agrees to observe and obey City's Ordinances and Regulations with respect to use of
the demised premises and Airport; provided, however, such Ordinances and Regulations shall be
consistent with safety and with all city, county, and state rules, regulations, including all current
fire codes, and orders of the Federal Aviation Administration with respect to aircraft operations at
the Airport, and provided further, such Ordinances and Regulations shall be consistent with the
provisions of this agreement or the procedures prescribed or approved from time to time by the
Federal Aviation Administration with respect to the operation of Surfco's aircraft at the Airport.
"The Minimum Standards for Fayetteville Executive Airport, Drake Field" herein referred to as
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Airport Minimum Standards are made part of this lease by reference as if included word for word.
11. Hazardous Substance: Surfco shall not cause or permit any Hazardous Substance to be
used or stored on or in the Leased Premises without first obtaining the City's written consent. If
hazardous Substances are used, stored, generated, or disposed of on or in the Leased Premises or
if the Leased Premises or any other Airport property becomes contaminated in any manner for
which Surfco is responsible or legally liable, Surfco shall indemnify and hold harmless the City;
its officers, directors, agents, servants, and employees from any and all claims, damages, fines,
judgments, penalties, costs, liabilities, or losses including all reasonable costs for investigation and
defense thereof, (including but not limited to attorney's fees, court costs, and expert fees, and
without limitation, decrease in value of the Lease Premises, damages caused by loss or restriction
of rentable or usable space as a part of the Leased Premises arising during or after the term hereof
and arising as a result of that contamination by Surfco, Surfco agents, employees, and invitees.
This indemnification includes, without limitation, all cost incurred because of any investigation of
the Airport or any cleanup, removal, or restoration mandated by a federal, state, local agency or
political subdivision.
12. Surfco shall maintain in force during the Term and any extended term public liability and
property damage insurance in comprehensive form as reasonably may be required by the City and
specified in the Airport Minimum Standards. The insurance shall be issued by an insurer licensed
to do business in the State of Arkansas.
Concurrent with the execution of this Agreement, Surfco shall provide proof of insurance
coverage by providing a Certificate of Lessee's Insurance coverage, a copy of the declarations
page on the insurance policy, and a copy of all endorsements. The Certificates of Insurance, or
endorsements attached thereto, shall provide that; (a) insurance coverage shall not be canceled,
changed in coverage, or reduced in limits without at least thirty (30) days prior written notice to
the City: (b) the City and the Airport and their trustees, agents, officers, servants, and employees
are named as additional insured: (c) the policy shall be considered primary as regards to any other
insurance coverage the City may possess, including any self-insured retention or deductible the
City may have, and any other insurance coverage the City may possess shall be considered excess
insurance only; (d) the limits of liability required therein are on an occurrence basis.
13. Surfco agrees to indemnify City against any and all liabilities, losses, suits, claims, judgments,
fines, penalties, demands or expenses, including all reasonable costs for investigation and defense
thereof, (including but not limited to attorney's fees, court costs, and expert fees, for injuries to
persons or damage to property caused by Surfco use or occupancy of the lease premises; provided,
however, that Surfco shall not be liable for any injury, damage or loss arising from the negligence
of City or its agents or employees; and provided further, that each party shall give prompt and
timely notice of any claim made or suit instituted which in any way directly or indirectly affects
or might affect either party, and each party shall have the right to compromise and defend the same
to the extent of its own interest. This clause shall not be construed to waive that tort immunity as
set forth under Arkansas Law.
14. Surfco agrees that it will not discriminate by segregation or otherwise against any person or
persons because of race, creed, color, religion, national origin, sex, marital status, or handicap in
the furnishing, or by refusing to furnish, to such persons the use of any facility, including any and
all services, privileges, accommodations, and activities provided thereby. Nothing herein shall
require the furnishing to the general public of the use of any facility customarily furnished by the
City solely to tenants, their employees, customers, patients, client, guests, and invites.
15. Assigning, Subletting and Encumbering. Surfco shall not assign this Agreement in whole or
in part, nor sublease all or any part of the Leased Premises, nor permit other persons to occupy
said Leased Premises or any part thereof, not grant any license or concession for all or any part of
said Leased Premises, without the prior written consent of the Airport Manager, which consent
shall not be unreasonably withheld. Any consent by the Airport to an assignment or subletting of
this Agreement shall not constitute a waiver of the necessity of obtaining that consent as to any
subsequent assignment. Any assignment for the benefit of Surfco's creditors or otherwise by
operation of law shall not be effective to transfer or assign Surfco's interest under this Agreement
unless the Airport shall have first consented thereto in writing. Neither Surfco's interest in this
Agreement, not any estate created hereby in Surfco nor any interest herein or therein, shall pass
to any trustee or receiver or assignee for the benefit of creditors or otherwise by operation of law
except as may specifically be provided in the Bankruptcy Code. If any of the corporate shares of
stock of Surfco are transferred, or if any partnership interests of Surfco are transferred, by sale,
assignment, bequest, inheritance, operation of law, or otherwise, so as to result in a change of the
control, assets, value, ownership, or structure of Surfco, same shall be deemed an assignment for
the purposes of this Section 17 and shall require the Airport's prior consent, and Surfco shall notify
the Airport of any such change or proposed change.
16. On the expiration or other termination of this lease Surfco's right to use the demised premises
shall cease, and Surfco shall vacate the premises without unreasonable delay. All property
installed, erected, or placed by Surfco in, on, or about the premises leased Surfco shall have the
right at any time during the tern of this agreement, or any renewal or extension hereof, and for an
additional period of fourteen (14) days after the expiration or other termination of this agreement,
to remove any or all of such property, subject, however, to Surfco's obligation to repair all damage,
if any, resulting from such removal. Any and all property not removed by Surfco prior to the
expiration of the aforesaid fourteen (14) day period shall thereupon become a part of the land on
which it is located and title hereto shall thereupon vest in City.
17. City may enter the premises leased to Surfco at any reasonable time for any purpose necessary
or incidental to the performance of its obligations or Surfco's obligations hereunder.
18. Surfco shall maintain the demised premises in a clean and orderly fashion at all times.
19. Surfco. agrees that habitation of the hangar building or offices as a residence is prohibited.
20. Any notice or consent required by this Agreement shal l be sufficient if sent by Certified Mail,
return receipt requested, postage paid; to the following address:
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CITY OF FAYETTEVILLE
AVIATION
Airport Administration Office
4500 S. School Avenue, Suite F
Fayetteville, Arkansas 72701
Phone: (479) 718 -7642
Surfco Restoration & Construction
LLC
Surfco Restoration & Construction
LLC
215 S. Peerson Ave
Fayetteville, Arkansas 72701
Phone: (479) 287- 6213
24. This agreement shall be construed under the laws of the State of Arkansas.
25. All the covenants, conditions, and provisions under this agreement shall extend to and bind
the legal representative. successors, and assigns of the respective parties hereof.
IN WITNESS WHEREOF, the parties have executed this Lease on the day and year first above
written.
CITY
ATTEST
By:�
Kara Paxton,
Surfco Restoration & Construction, LLC
By: ! h�
Title
ATTEST:
5