HomeMy WebLinkAbout42-20 RESOLUTIONF FAYETT
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113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 42-20
File Number: 2020-0058
BID #19-61 HAYNES PUMP AND PROCESS, LLC:
A RESOLUTION TO AWARD BID 19-61 AND AUTHORIZE THE PURCHASE OF TWO SEALING
SLIDE GATES FOR THE AERATION BASIN AT THE NOLAND WATER RESOURCE RECOVERY
FACILITY FROM HAYNES PUMP AND PROCESS, LLC IN THE AMOUNT OF $32,150.00 PLUS
APPLICABLE TAXES AND FREIGHT CHARGES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 19-61 and
authorizes the purchase of two sealing slide gates for the Noland Water Resource Recovery Facility
from Haynes Pump and Process, LLC in the amount of $32,150.00 plus applicable taxes and freight
charges.
PASSED and APPROVED on 2/4/2020
Attest:
``���ttn r rn1i�V
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Kara Paxton, City Clerk Treasu er�.FAYEEVILLE: "=:
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Page 1 Printed on 216120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
2 Text File
File Number: 2020-0058
Agenda Date: 2/4/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 5
BID #19-61 HAYNES PUMP AND PROCESS, LLC:
A RESOLUTION TO AWARD BID 19-61 AND AUTHORIZE THE PURCHASE OF TWO SEALING
SLIDE GATES FOR THE AERATION BASIN AT THE NOLAND WATER RESOURCE RECOVERY
FACILITY FROM HAYNES PUMP AND PROCESS, LLC IN THE AMOUNT OF $32,150.00 PLUS
APPLICABLE TAXES AND FREIGHT CHARGES
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 19-61 and
authorizes the purchase of two sealing slide gates for the Noland Water Resource Recovery Facility from
Haynes Pump and Process, LLC in the amount of $32,150.00 plus applicable taxes and freight charges.
City of Fayetteville, Arkansas
Page 1
Printed on 2/5/2020
I
City of Fayetteville Staff Review Form
2020-0058
Legistar File ID
2/4/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 1/16/2020
Submitted By Submitted Date
Action Recommendation:
WASTEWATER TREATMENT (730)
Division / Department
Staff recommends the purchase of two (2) sealing slide gates for the aeration basin at the Noland Water Resource
Recovery Facility from Haynes Pump and Process, LLC in the amount of $32,150.00 plus applicable taxes.
Budget Impact:
5400.730.5800-5801.00
Account Number
Water and Sewer
Fund
02032.1
WWTP -
Building Improvements
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 3,260,207.00
Funds Obligated
$ 451,906.60
Current Balance
$ 2,808,300.40
Does item have a cost? Yes
Item Cost
$ 35,284.63
Budget Adjustment Attached? No
Budget Adjustment
$ -
Remaining Budget $ 2,773,015.77
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Taxes are estimated at $3,134.63 for a total of $35,284.63.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 4, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
Water & Sewer Committee
Tim Nyander, Utilities Director
FROM: Corey Granderson, Utilities Engineer
DATE: January 16, 2020
CITY COUNCIL MEMO
SUBJECT: Approval of the purchase of two (2) sealing slide gates for the aeration
basin at the Noland Water Resource Recovery Facility
RECOMMENDATION:
Staff recommends the purchase of two (2) sealing slide gates for the aeration basin at the
Noland Water Resource Recovery Facility from Haynes Pump and Process, LLC in the amount
of $32,150.00 plus applicable taxes.
BACKGROUND:
On June 18th, 2019, Fayetteville City Council approved Resolution 142-19, an engineering
services contract with Jacobs Engineering to design the replacement of two large aeration -basin
gates located under a reinforced concrete slab at the Noland WRRF. These gates are original to
the aeration facility, are inaccessible, and are leaking. Replacement is necessary so that the
plant may remain fully operational and have the ability to isolate each of the two aeration basin
treatment trains.
DISCUSSION:
The labor for this project will be publicly bid at a later date, to coincide with lower -flow
operations at the WRRF. The gates require a long fabrication lead-time and will be purchased
directly by the city in advance and stored onsite. Bids for the gate fabrication were opened on
December 17th, 2019 with Haynes Pump and Process, LLC submitting a low -bid of $32,150.00.
Taxes are estimated at $3,134.63 for a total of $35,284.63.
BUDGET/STAFF IMPACT:
Funds are available in the Wastewater Treatment Plant — Building Improvements project.
Attachments:
Certified Bid Tabulation
Submittal
Resolution 142-19
Mailing Address:
113 W. Mountain Street www.fayetteville-argov
Fayetteville, AR 72701
CITY OF
Price Each
Total Price
��FAYETTEVILLE
Total Price
1
Basin Gate (Fabricated per specifications and delivered)
2
ARKANSAS
$ 41,191.00 $
16,075.00
$ 32,150.00
Bid 19-61, Aeration Basin Gate Fabrication
Official Bid Tabulation
tioneld Jordan, Mayor
Date of Ad,ertlsement: 11,22.2019;1123,2019
Bid No 19.61
Date o! Issue: 11.23.2019
Date: 12.17.2019
Time: 2:00 PM
Fontaine-Aquanox
Haynes Pump and Process, LLC
Item
Description Qty
CERTIFIED:
A, --A, sin-a.-rCPPB, CPPD
WV
s, les McWugh
ale
'NOttCE: aid award rt tont ngent upon vendor meeting minimum specification anal formal authorization by City officials,
Price Each
Total Price
Price Each
Total Price
1
Basin Gate (Fabricated per specifications and delivered)
2
$ 20,595.50
$ 41,191.00 $
16,075.00
$ 32,150.00
n. City of Fayetteville, Arkansas
CITY O Purchasing Division — Room 306
Aft.
113 W. Mountain
ETTEVILLE Fayetteville, AR 72701
ARKANSAS Phone: 479.575.8220
TDD (Telecommunication Device for the Deaf): 479.521.1316
INVITATION TO BID: Bid 19-61, Aeration Basin Gate Fabrication
DEADLINE: Tuesday December 17, 2019 before 2:00 PM, Local Time
DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701
PURCHASING AGENT: Les McGaugh, Imcgaugh@favettevilic--ar.gov
DATE OF ISSUE AND ADVERTISEMENT: Web:11.22.19, Ad: 11.23.19
INVITATION TO BID
Bid 19-61, Aeration Basin Gate Fabrication
No late bids will be accented. Bids shall be submitted in sealed envelopes labeled with the name and address of
the bidder.
All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents
attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure
to do so may be used as basis of rejection.
The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in
strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not
subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager.
Name of Firm: HAYNES PUMP AND PROCESS, LLC.
Contact Person: WES IVORY/LISA MILLS Title: MANAGER/SALES
E -Mail: wesivory@haynes-pump.com Phone:
Business Address. 417W Main, 400-3
City: Little Rock
State: AR
800-832-1580
Zip: 72201
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Signature: n
P Yxt6,_..J Date: !'Z 1 1 u l lv i s
lisamills@hayne-pump.com
City of Fayetteville, AR
Bid 19-61, Aeration Basin Gate Fabrication
Page 1 of 13
City of Fayetteville
Bid 19-61, Aeration Basin Gate Fabrication
Advertisement
City of Fayetteville, Arkansas
INVITATION TO BID
Bid 19-61, Aeration Basin Gate Fabrication
The City is seeking bids from qualified vendors for the purchase. Fabrication, and delivery of 2 aeration basin
gates for the Noland Waste Water Treatment Plant.
All sealed bids are due by Tuesday December 17, 2019 before 2:00 PM, Local Time. All bids are due before the time
stated. Late bids shall not be accepted. City of Fayetteville reserves the right to deviate from the estimated
purchase quantities. Bids will be opened and read aloud immediately following the stated deadline.
Bid forms can be downloaded from the City's website at http.-/, aYetteville ;a; y v b€cI .All questions should be
directed to Les McGaugh, (479)-575-8220, Irncgadieiti(7fayt-tt v€Ile-ar.gov.
The City reserves the right to reject any and all bids and to waive formalities deemed to be in the City's best
interest.
Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small,
minority and women business enterprises to bid on and receive contracts for goods, services, and construction.
Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified
small, minority and women business enterprises.
City of Fayetteville
By: Les McGaugh, Purchasing Agent
P: 479.575.8220
I.nicgaugh@favette,v.ille-ar.gov
TDD (Telecommunications Device for the Deaf): (479) 521-1316
Date of advertisement: 11.23.19 Web 11.22.19
City of Fayetteville, AR
Bid 19-61, Aeration Basin Gate Fabrication
Page 2 of 13
City of Fayetteville
Bid 19-61, Aeration Basin Gate Fabrication
Bid Form
MAXIMUM LEAD TIME: 84 CALENDAR DAYS FROM DATE OF ORDER
F.O.B. 1400 N Fox Hunter Fayetteville, AR 72701
t
Sasn Gay (Fr3r�' �a;os o
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TOTAL BASE BID: $ 32,t 50.00
Bids shall be submitted on this bid form /n its entirety AND accompanied by descriptive literoture on the products
being bid. The City reserves the right to award this bid based on the City's best interest at the time of product
order.
THIS BID FORM CONTINUES ON THE NEXT PAGE.
City of Fayetteville, AR
Bid 19-61, Aeration Basin Gate Fabrication
Page 3 of 13
EXECUTION OF BID -
Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid
differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production
option.
Upon signing this Bid, the bidder certifies that:
1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms,
standard conditions, and any pertinent information regarding the articles being bid on.
2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as
specified by The City of Fayetteville.
3. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support
as specified herein.
4. I, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the
information provided herein is accurate and true.
5. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and
conditions of employment in addition to all federal, state, and local laws.
6. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any
relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between
any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official.
If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may
result in cancellation of a purchase and/or contract as a result of your response.
1.) NO KNOWN RELATIONSHIP EXISTS
2.) RELATIONSHIP EXISTS (Please explain):
7. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational
Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations.
8. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you
are in compliance with the below Federal Executive Order. Certification can be done by completing and signing
this form.
a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving
individual awards, using federal funds, and all sub -recipients certify that the organization and its
principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency from doing business with the Federal Government.
b. Your signature below certifies that neither you nor your principal is presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction
by any federal department or agency.
City of Fayetteville, AR
Bid 19-61, Aeration Basin Gate Fabrication
Page 4 of 13
Unsigned bids will be rejected. Items marked * are mandatory for consideration.
*NAME OF FIRM: HAYNES PUMP AND PROCESS, LLC
Purchase Order/Payments shall be issued to this name
*D/B/A or Corporation Name SAME
*BUSINESS ADDRESS: 4147 W MAIN, 400-3
*CITY: LITTLE ROCK
*PHONE: 800-832-1680
*STATE: AR *ZIP:
FAX:
*E-MAIL: wesivory@haynes-pump.com lisamills@haynes-pump.com
*BY: (PRINTED NAME) Wes Ivory/Lisa Mills
*AUTHORIZED SIGNATURE: C�ok ?�"
*TITLE: Manager/Sales
DUNS NUMBER: N/A CAGE NUMBER: N/A
*TAX ID NUMBER: 82-4198901
Acknowledge Addendums:
Addendum
No.
Dated:
Acknowledged by:
Addendum
No.,,-
Dated:
Acknowledged by:
Addendum
No.
Dated:
Acknowledged by:
Addendum
No.
Dated:
Acknowledged by:
City of Fayetteville, AR
Bid 19-61, Aeration Basin Gate Fabrication
Page 5 of 13
72201
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 142-19
File Number: 2019-0318
JACOBS ENGINEERING GROUP INC.:
A RESOLUTION TO AUTHORIZE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT
WITH JACOBS ENGINEERING GROUP INC., PURSUANT TO SELECTION
#10 OF RFQ 18-01, IN THE AMOUNT OF $71,150.00 FOR DESIGN AND CONSTRUCTION PHASE
SERVICES ASSOCIATED WITH THE REPLACEMENT OF AERATION BASIN GATES AT THE
NOLAND WATER RESOURCE RECOVERY FACILITY, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a professional engineering services agreement with Jacobs Engineering Group, Inc., pursuant to
Selection #10 of RFQ 18-01, in the amount of $71,150.00 for design and construction phase services
associated with the replacement of aeration basin gates at the Noland Water Resource Recovery
Facility.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 6/18/2019
Attest:
%I
Sondra E. Smith
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Page 1 Printed on 6/17/19