HomeMy WebLinkAbout61-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 61-20
File Number: 2020-0039
DOUBLE SPRINGS DEVELOPMENT, LLC:
A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH DOUBLE SPRINGS
DEVELOPMENT, LLC FOR THE UPSIZING OF A SEWER LINE IN THE GOOSE CREEK
VILLAGE SUBDIVISION WITH AN AMOUNT NOT TO EXCEED $72,976.00 TO BE PAID BY THE
CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$14,595.20
WHEREAS, Boston Mountain Holdings, LLC is developing the 126 acre Goose Creek Villa, Phase ,1 which
will require the installation of an 8 -inch sewer main to service the development; and
WHEREAS, the Utilities Department recommends upsizing to a 15 -inch diameter sewer main per the
City's Wastewater Collection System Master Plan; and
WHEREAS, § 51.113 of the Fayetteville City Code provides that "the City shall pay the excess material
cost of facilities of a size larger than required to service subdivisions when such excess size is specified
and required by the water and wastewater director for the general benefit of the sewerage system."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan
to sign a cost share agreement with Double Springs Development, LLC for the upsizing of a sewer line
with an amount not to exceed $72,976.00 to be paid by the City of Fayetteville, and further approves
a project contingency in the amount of $14,595.20.
Page 1 Printed on 2020
File Number.' 2020-0039
Resolution 61-20
PASSED and APPROVED on 2/4/2020
Attest:
`����nrrr►rrr�
...... T����z
Kara Paxton, City Clerk Treasure���y. •CITY'
C F •G=
Page 2 Printed on 216120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
<� Text File
File Number: 2020-0039
Agenda Date: 2/4/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 1
DOUBLE SPRINGS DEVELOPMENT, LLC:
A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH DOUBLE SPRINGS
DEVELOPMENT, LLC FOR THE UPSIZING OF A SEWER LINE IN THE GOOSE CREEK VILLAGE
SUBDIVISION WITH AN AMOUNT NOT TO EXCEED $72,976.00 TO BE PAID BY THE CITY OF
FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$14,595.20
WHEREAS, Boston Mountain Holdings, LLC is developing the 126 acre Goose Creek Villa, Phase 1 which
will require the installation of an 8 -inch sewer main to service the development; and
WHEREAS, the Utilities Department recommends upsizing to a 15 -inch diameter sewer main per the City's
Wastewater Collection System Master Plan; and
WHEREAS, § 51.113 of the Fayetteville City Code provides that "the City shall pay the excess material cost
of facilities of a size larger than required to service subdivisions when such excess size is specified and required
by the water and wastewater director for the general benefit of the sewerage system."
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a
cost share agreement with Double Springs Development, LLC for the upsizing of a sewer line with an amount
not to exceed $72,976.00 to be paid by the City of Fayetteville, and further approves a project contingency in
the amount of $14,595.20.
City of Fayetteville, Arkansas Page 1 Printed on 2/5/2020
City of Fayetteville Staff Review Form
2020-0039
Legistar File ID
2/4/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 1/14/2020 WATER SEWER (720)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends the approval of a cost share agreement with Double Springs Development, LLC in an amount not
to exceed $72,976.00 for the upsizing of a sewer line in the Goose Creek Village subdivision, and approval of a
project contingency in the amount of $14,595.20.
5400.720.5700-5815.00
Account Number
04039.1
Project Number
Budget Impact:
Water and Sewer
Fund
Water/Sewer Impact Fee Cost Sharing
Project Title
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
$ 3,849,049.00
$ 3,849,049.00
$ 87,571.20
$ 3,761,477.80
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
0
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF FEBRUARY 4, 2020
TO: Mayor and City Council
THRU: Susan Norton, Chief of Staff
FROM: Tim Nyander, Utilities Director
DATE: January 14, 2020
CITY COUNCIL MEMO
SUBJECT: Cost Share Agreement with Double Springs Development, LLC for Upsizing
a Sewer Line in Goose Creek Village Subdivision
RECOMMENDATION:
Staff recommends the approval of a cost share agreement with Double Springs Development,
LLC in an amount not to exceed $72,976.00 for the upsizing of a sewer line in the Goose Creek
Village subdivision, and approval of a project contingency in the amount of $14,595.20.
BACKGROUND:
Double Springs Development, LLC is developing the 126 -acre Goose Creek Village, Phase 1
subdivision on the west side of Double Springs Rd. in Farmington. They are required to install an
8 -inch sanitary sewer main for the development, but the City of Fayetteville's Wastewater
Collection System Master Plan recommends a 15 -inch sanitary sewer main in that location.
DISCUSSION:
The developer received three bids for construction with Gene Nicholas, LLC being the lowest
bidder. Staff recommends approval of a cost share agreement with Goose Creek Development,
LLC in an amount not to exceed $72,976.00 to pay the difference in upsizing the sewer line from
8 -inch to 15 -inch diameter, and approval of a 20% project contingency in the amount of
$14,595.20.
BUDGET/STAFF IMPACT:
Funds are available in the Water/Sewer Impact Fee Cost Sharing account within the Water and
Sewer Fund.
Attachments:
Cost Share Agreement
Exhibit A — Map of Area
Exhibit B — Request Letter and Contractor Estimate
Engineering Plans
Mailing Address:
113 W. Mountain Street www.fayetteville-argov
Fayetteville, AR 72701
CONTRACTUAL AGREEMENT FOR
COST SHARE OF SEWER MAIN INSTALLATION COSTS
This Agreement, made and entered into on this IJ
of February, 2020, by and between
the City of Fayetteville, Arkansas ("City") and Double Springs Development, LLC, witnesseth:
WHEREAS, Double Springs Development, LLC is developing property known as Goose
Creek Village, Phase 1 in the City of Farmington and is required to construct an offsite 8 -inch
sewer line to facilitate the development which will be served by the City of Fayetteville's sewer
system; and
WHEREAS, the City's Wastewater Collection System Master Plan recommends a 15 -inch
sewer line in this area to provide capacity for future development; and
WHEREAS, constructing this segment of sewer main will allow Double Springs
Development, LLC to obtain sewer service to develop the property known as Goose Creek Village,
Phase 1, allow the City to upsize the sewer line from 8 -inch to 15 -inch to follow the
recommendation of the City's Wastewater Collection System Master Plan, and also allow for
ample future capacity which the City recognizes will be necessary for the area that is served by
this sewer main.
NOW, THEREFORE, the City of Fayetteville, Arkansas and Double Springs
Development, LLC agree as follows:
1. The City of Fayetteville, Arkansas agrees to:
A. Reimburse Double Springs Development, LLC for 100% of the cost to upsize the
required 8 -inch sewer main to 15 -inch sewer main in the area identified in Exhibit
"A" up to a maximum -not -to -exceed amount of $72,976.00, as was estimated by
the builder's representatives and shown on Exhibit `B", attached.
B. Payments due to Double Springs Development, LLC, shall be remitted within sixty
(60) days after receipt of valid invoices upon completion of the project.
2. Double Springs Development, LLC agrees to:
A. Provide the necessary and normal project management, inspection, and testing as
necessary for a complete and acceptable sewer main installation, including
submittal of plans and specifications to the City's Engineering Department, per
their standard procedures.
B. Submit all required plans and specifications to the City and receive approval from
the City's Engineering and Utilities Departments prior to commencing work on the
project.
C. Provide a copy of the invoices from the Contractor upon City approval of the sewer
main installation.
D. Pay for the sewer main installation (with reimbursement from the City of
Fayetteville not to exceed $72,976.00).
IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE
SIGN BELOW:
DOUBLE SPRINGS DEVELOPMENT,
LLC
By:
D RIGGINS,
anaging Member
By: L I )�
KEVIN GGINS,
Managing Member
ATTEST:
CITY OF FAYETTEVILLE,
ARKANSAS /
ATTEST:
By: / w1a
KARA PAXTON, City Clerk
EXHIBIT A
611
*j
[;uusr t:rA:
PROPOSED SEWER LINE
EXHIBIT B
J O RG E N S E N 124 W Sunbridge Drive, Suite 5
Fayetteville, AR 72703
+ASSOCIATES Fax:4 479.442.9127
Fax: 479.582.4807
t"T) Civil Engineering + Surveying www.jorgensenassoc.com
December 17, 2019
City of Fayetteville
Water & Sewer Operations
2435 S Industrial Drive
Fayetteville, AR 72701
Attn: Corey Granderson, PE
RE: Goose Creek Sewer Cost Share Agreement Proposal
As you know, we have been working on the residential development of 126 acres on the west side of Double
Springs Road owned by Red Canyon LLC. This development, when fully built -out, will provide approximately 335
residential lots. To provide sewer service to this development, an offsite sewer approximately 1220' long will be
constructed to the newer pump station on Double Springs Road. This development only requires an 8" sewer
main to service this development at full build -out. However, this extension was analyzed in a future capacity
study by the City of Fayetteville and shown to require a 15" sewer main to service future development in the
area.
We have created construction documents that have been reviewed by the City of Fayetteville and are in the final
stages of the approval process. We received bids on the extension from three different contractors, who
provided both the 8" extension bids and the alternate 15" extension bids. Those bids are included herewith.
Gene Nicholas LLC was selected to be the contractor on this project. The difference between their 8" and 15"
offsite sewer bids is $72,976.00. We are requesting the City of Fayetteville pay this difference to upsize the
sewer extension to the requested 15" main. The City will not pay anything until the main is installed, tested and
approved. The developer will pay the contractor and the City will reimburse their amount after completion of
the line.
The work on this line will not be started until the construction plans are approved by the City of Fayetteville and
the Health Department.
Your consideration of this cost share is greatly appreciated.
Sincerely,
91
Jared S. Inman, PE
Page 1 of 1
Unit Price Schedule for
Goose Creek Village, Phase 1
8" Sanitary Sewer (Offsite Sewer) Alternate Bid
SELECTED CONTRACTOR
Water & Sewer
SWEETSER
DECCO
Gene Nicholas
Item # Description
Quantity
Unit Unit Price
Amount Quantity
Unit Unit Price
Amount
Juantity
Unit Unit Price
Amount
1
8" Sanitary Sewerline SDR-26 PVC
1287
LF
$54.50
$70,141.50
1287
LF
$48.54
$62,470.98
1287
LF
$42.00
$54,054..00
2
Manhole
9
EA
$3700.00
$33,300.00
9
EA
$7,016.28
$63,146.52
9
EA
$5,100.00
$45,900.00
3
Clean & Test
1
L.S.
$2 400.00
$2,400.00
1
L.S.
$12,251.71
$12,251.71
1
L.S.
$4,500.00
$4,500.00
4
Bond
1
L.S.
$3,700.00
$3,700.00
1
L.S.
$5,649.27
$5,649.2
1
L.S.
$3 SOO.00
$3,500.00
5
Rock Excavation
375
CY
$275.00
$103,125.00
375
CY
$206.39
$77,396.25
375
CY
$200.00
$75,000.00
6
16" Steel Encasement
150
L.F.
$140.00
$21,000.00
150
L.F.
$164.60
$24,690.00
150
L.F.
$150.00
$22,500.00
7
Class 7 Backfill @ Street Crossings)
250 Tons
$24.00
$6,000.00
250 Tons
$59.32
$14,830.00
250 Tons
$17.50
$4,375.00
8
Oen Cut/Repair Double Springs Rd 2 locations
1
L.S.
$28,000.00
$28,000.00
2
EA
$6 652.68
$13,30S.3
1
L.S.
$14,000.00
$14,000.00
9
Traffic Control
1
L.S.
$10,000.00
$10,000.00
1
L.S.
$4,817.32
$4,817.32
1
L.S.
$4,500.00
$4,500.00
10
Temporary Barbwire Fence 3 Strand
900
L.F.
$15.00
$13,500.00
900
L.F.
$16.67
$15,003.00
900
L.F.
$9.00
$8,100.00
11
Construction Entrance 2 locations
1
L.S.
$4 200.00
$4,200.00
1
L.S.
$6,876.84
$6,876.84
1
L.S.
$1440.00
$1,440.00
12
Rip Rap
100 Tons
$75.00
$7,500.00
100 Tons
$121.90
$12,190.00
100 Tons
$45.00
$4 500.00
13
lErosion Control
11
L.S.
$2 500.00
$2,500.00
1
L.S.
$15,747.38
$15,747.38
1
L.S.
$4 500.00
$4,500.00
14
Com tete Site Restoration (includingha /seed
1
L.S.
$4,500.00
$4,50000
1
L5.
$29,232.65
$29,232.65
1
L.S.
$7 500.00
$7,500.00
Total 1
$309,866.50
ITotal I
$357,607.28
Total
$254,369.00
Unit Price Schedule for
Goose Creek Village, Phase 1
15" Sanitary Sewer (Offsite Sewer) Alternate Bid
Water & Sewer
SWEETSER
DECCO
Gene Nichols
Item # Description
Quantity
Unit Unit Price
Amount Quantity
Unit Unit Price
Amount
luantity
Unit Unit Price
Amount
1
15" Sanitary Sewerline SDR-26 PVC
1287
LF
$68.00
$87,516.00
1287
LF
$75.40
$97,039.80
1287
LF
$65.00
$83,655.00
2
Manhole 4' Dia.Epoxy Coat Interior
9
EA
$4,500.00
$40 500.00
9
EA
$9,859.80
$88,738.20
9
EA
$5,100.00
$45,900.00
3
Clean & Test
1
L.S.
$2,400.00
$2,400.00
1
L.S.
$17,152.53
$17,152.53
1
L.S.
$4,500.00
$4,500.00
4
Bond
1
L.S.
$4,800.00
$4,800.00
1
L.S.
$7,920.11
$7,920.11
1
L5.
$3,500.00500.00
5
Rock Excavation
475
CY
$275.00
$130,625.00
475
CY
$207.08
$98363,00
475
CY
$200.0000.00
6
30" Steel Encasement 0.375" thickness
150
L.F.
$400.00
$60,000.00
160
L.F.
$330.31
$52,849.60
150
L.F.
$300.0000.00
7
Class 7 Backfill @ Street Crossings)
300 Tons
$24.00
$7,200.00
300 Tons
$61.03
$18,309.00
300 Tons
$17.5050.00
8
Oen Cut/Re air Double Springs Rd 2 locations
1
L.S.
$28,000.00
$28,000.00
2
EA
$9,410.69
$18,821.38
1
L.S.
$14,000.0000.00
9
Traffic Control
1
L.S.
$10,000.00
$10,000.00
1
L.S.
$6,423.15
$6,423.15
1
L5.
$4,500.0000.00
10
Temporary Barbwire Fence 3 Strand
900
L.F.
$15.00
$13,500.00
900
L.F.
$16.67
$15,003,00
900
L.F.
$9.00100.00
11
Construction Entrance 2 locations
1
L.S.
$4,200.00
$4,200.00
1
L.S.
$6,876.89
$6,876.89
1
L.S.
$1440.0040.00
12
RipRa
100 Tons
$75.00
$7,500.00
100 Tons
$121.90
$12,190.00
100 Tons
$45.0000.00
13
Erosion Control
1
L.S.
$2,500.00
$2,500.00
1
L.S.
$15,747.51
$15,747.51
1
L.S.
$4,500.0000.00
14
Complete Site Restoration (including ha /seed
1
L.S.
$4 500.00
$4,500.00
1
L.S.
$29 232.88
$29 232.88
1
L.S.
$7,500.00500.00
Total
$403,241.00
Total
$484,667.05
Total
45.00
Construc
�ti
"on Plans
/
GOOSE CREEK VILLAGE
SUBDIVISION PHASE 1
FARMINGTON,ARKANSAS
INCLUDING
WATER, SEWER, STREETS,
GRADING, & STORM DRAINAGE
AUGUST 2019
OWNER / DEVELOPER
GOOSE CREEK VILLAGE PHASE 1 DEVELOPMENT LLC
1204 E JOYCE BLVD.
FAYETTEVILLE. AR 72703
PREPARED FIYc
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