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Home My WebLink About2020-02-04 - Agendas - FinalCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Final Agenda Tuesday, February 4, 2020 5:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member Sarah Marsh Ward 1 Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Kyle Smith Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Clerk Kara Paxton City Council Meeting Final Agenda February 4, 2020 Call To Order Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items 1. 2019-0957 MONTHLY FINANCIAL REPORT Agenda Additions A. Consent A.1 2019-0970 APPROVAL OF THE JANUARY 7, 2020 CITY COUNCIL MEETING MINUTES A.2 2019-0819 BID #20-03 S AND R TRUCKING: A RESOLUTION TO AWARD BID #20-03 AND AUTHORIZE THE PURCHASE OF TRUCK HAULING SERVICES FROM S AND R TRUCKING WINSLOW, LLC AS A PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2020 City of Fayetteville, Arkansas Page 2 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 A. 3 M 2020-0047 BID #19-54 KAJACS CONTRACTORS, INC.: A RESOLUTION TO APPROVE BID #19-54 AND AUTHORIZE A CONTRACT WITH KAJACS CONTRACTORS, INC. IN THE AMOUNT OF $1,595,000.00 FOR THE CONSTRUCTION OF APPROXIMATELY 3,300 LINEAR FEET OF 24 -INCH WATER MAIN ALONG MORNINGSIDE DRIVE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $159,500.00 2020-0048 MCCLELLAND CONSULTING ENGINEERS, INC.: A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 3 TO THE CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN AN AMOUNT NOT TO EXCEED $125,258.00 FOR CONSTRUCTION MANAGEMENT AND OBSERVATION SERVICES ASSOCIATED WITH THE MORNINGSIDE DRIVE 24 -INCH WATERLINE REPLACEMENT PROJECT 2020-0058 BID #19-61 HAYNES PUMP AND PROCESS, LLC: A RESOLUTION TO AWARD BID 19-61 AND AUTHORIZE THE PURCHASE OF TWO SEALING SLIDE GATES FOR THE AERATION BASIN AT THE NOLAND WATER RESOURCE RECOVERY FACILITY FROM HAYNES PUMP AND PROCESS, LLC IN THE AMOUNT OF $32,150.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES City of Fayetteville, Arkansas Page 3 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 A. 6 A. 7 A. 8 2020-0031 GRAYBAR ELECTRIC COMPANY, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF TWO HIGH VOLTAGE SWITCHGEARS AND TEN PAD -MOUNTED TRANSFORMERS FOR THE NOLAND WATER RESOURCE RECOVERY FACILITY FROM GRAYBAR ELECTRIC COMPANY, INC. IN THE AMOUNT OF $411,760.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A U.S. COMMUNITIES NATIONAL COOPERATIVE PURCHASING PROGRAM CONTRACT 2020-0035 HAWKINS-WEIR ENGINEERS, INC: A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH HAWKINS-WEIR ENGINEERS, INC, IN THE AMOUNT OF $162,130.00 FOR DESIGN, BIDDING, AND CONSTRUCTION MANAGEMENT SERVICES FOR THE CONSTRUCTION OF A GRAVITY BYPASS SANITARY SEWER NEAR NORTH GREGG AVENUE AND NORTH FULBRIGHT EXPRESS WAY 2020-0050 BID #19-63 H&H ELECTRIC, INC.: A RESOLUTION TO AWARD BID #19-63 AND AUTHORIZE A CONTRACT WITH H&H ELECTRIC, INC. IN THE AMOUNT OF $362,225.00 FOR THE BEACON AND WIND CONES PROJECT AT THE AIRPORT, TO APPROVE CHANGE ORDER NO. I TO CHANGE THE LOCATION OF THE POWER SUPPLY FOR THE PROPOSED BEACON AND REDUCE THE CONSTRUCTION COST TO $281,550.00, TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING AN 80-20 GRANT RECEIVED FROM THE ADA, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $31,250.00 City of Fayetteville, Arkansas Page 4 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 A.9 2020-0033 CREAMER PILOT SERVICES, LLC AND M.K. ROCKWELL INVESTMENTS: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH CREAMER PILOT SERVICES, LLC AND M.K. ROCKWELL INVESTMENTS FOR OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING AT 4500 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $411.60 PER MONTH A.10 2020-0034 ALPINE AVIATION: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH ALPINE AVIATION OF FAYETTEVILLE, INC. FOR HANGAR SPACE IN THE AIRPORT TERMINAL BUILDING AT 4166 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $700.00 PER MONTH A. 11 2020-0032 SURFCO RESTORATION AND CONSTRUCTION, LLC: A RESOLUTION TO APPROVE A THREE YEAR LEASE AGREEMENT WITH SURFCO RESTORATION AND CONSTRUCTION, LLC FOR OFFICE SPACE IN THE AIRPORT TERMINAL BUILDING AT 4500 SOUTH SCHOOL AVENUE FOR RENT IN THE AMOUNT OF $594.25 PER MONTH City of Fayetteville, Arkansas Page 5 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 A.12 2020-0051 BID #19-58 CLIFFORD POWER SYSTEMS, INC: A RESOLUTION TO AWARD BID #19-58 AND AUTHORIZE A GENERATOR MAINTENANCE CONTRACT WITH CLIFFORD POWER SYSTEMS, INC. FOR A TERM OF ONE YEAR WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE YEAR TERMS IN THE ANNUAL AMOUNT OF $27,724.00, PLUS THE COSTS OF ANY NON-SCHEDULED SERVICE CALLS A.13 2020-0054 LEWIS FORD: A RESOLUTION TO APPROVE THE PURCHASE OF TWO DODGE RAM 1500 TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $45,655.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE FACILITIES MANAGEMENT DIVISION AND UTILITIES DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT A.14 2020-0055 SUPERIOR CHEVROLET: A RESOLUTION TO APPROVE THE PURCHASE OF A CHEVROLET TRAVERSE FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE AMOUNT OF $24,389.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE PARKS AND RECREATION DEPARTMENT A.15 2020-0056 REPEAL RESOLUTION NO. 274-19: A RESOLUTION TO REPEAL RESOLUTION NO. 274-19 AND AUTHORIZE THE PURCHASE OF A HYBRID FORD INTERCEPTOR FROM LEWIS FORD OF FAYETTEVILLE IN THE AMOUNT OF $36,233.00, PURSUANT TO A STATE PROCUREMENT CONTRACT, FOR USE BY THE POLICE DEPARTMENT City of Fayetteville, Arkansas Page 6 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 A.16 2020-0052 RFP 19-04 QUALITY COLLISION REPAIR: A RESOLUTION TO AWARD RFP 19-04 AND AUTHORIZE A CONTRACT WITH QUALITY COLLISION REPAIR FOR COLLISION REPAIR SERVICES FOR CITY VEHICLES A.17 2020-0026 PROJECT SAFE NEIGHBORHOOD GRANT AWARD: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A PROJECT SAFE NEIGHBORHOOD GRANT AWARD IN THE AMOUNT OF $13,000.00 FOR THE FAYETTEVILLE POLICE DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT A.18 2020-0027 FOURTH JUDICIAL DISTRICT DRUG TASK FORCE: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A PROJECT SAFE NEIGHBORHOOD GRANT AWARD IN THE AMOUNT OF $23,000.00 FOR THE FOURTH JUDICIAL DISTRICT DRUG TASK FORCE, AND TO APPROVE A BUDGET ADJUSTMENT A.19 2020-0030 FAYETTEVILLE FIRE DEPARTMENT DONATION REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $100.00 REPRESENTING DONATION REVENUE TO THE FAYETTEVILLE FIRE DEPARTMENT FROM ARVEST BANK FOR THE ANNUAL EMPLOYEE SERVICE AWARDS EVENT City of Fayetteville, Arkansas Page 7 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 A.20 2020-0042 MSI CONSULTING GROUP, LLC: A RESOLUTION TO AUTHORIZE THE PURCHASE OF ANNUAL SOFTWARE MAINTENANCE FROM MSI CONSULTING GROUP, LLC FOR VIRTUAL JUSTICE SOFTWARE USED BY THE DISTRICT COURT, POLICE DEPARTMENT AND THE CITY PROSECUTOR DIVISION IN THE AMOUNT OF $21,600.00 PLUS APPLICABLE TAXES, AND TO APPROVE A 5% PROJECT CONTINGENCY IN THE EVENT ADDITIONAL LICENSES ARE NEEDED A. 21 2020-0057 ARKANSAS DEPARTMENT OF TRANSPORTATION: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT RECOGNIZING FEDERAL -AID FUNDS RECEIVED FROM THE ARKANSAS DEPARTMENT OF TRANSPORTATION IN THE AMOUNT OF $286,512.00 FOR RIGHT OF WAY ACQUISITION FOR THE SAIN STREET EXTENSION PROJECT A.22 2020-0049 WETLAND PROGRAM DEVELOPMENT GRANT: A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A WETLAND PROGRAM DEVELOPMENT GRANT IN THE AMOUNT OF $217,702.00 FROM THE ENVIRONMENTAL PROTECTION AGENCY REGION 6 FOR THE RESTORATION OF TANGLEWOOD BRANCH, AND TO APPROVE A BUDGET ADJUSTMENT A.23 2020-0043 RANGER'S PANTRY SENIOR GIVING TREE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT FOR THE COMMUNITY RESOURCES DIVISION IN THE TOTAL AMOUNT OF $3,497.00 REPRESENTING DONATIONS FROM CITIZENS AND LOCAL BUSINESSES City of Fayetteville, Arkansas Page 8 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 B. Unfinished Business B.1 2019-0932 ADM 19-6927 (NE OF N. CROSS AVE. & W. MARKHAM RD./MARKHAM HILL PZD AMEND): AN ORDINANCE TO AMEND ORDINANCE NO. 6096 WHICH ENACTED COMMERCIAL PLANNED ZONING DISTRICT 18-6318, PRATT PLACE INN & BARN, AT 2231 WEST MARKHAM ROAD TO REDUCE THE FRONT SETBACKS FOR PLANNING AREA 2 ALONG CROSS AVENUE At the January 21, 2020 City Council Meeting this item was left on the second reading. C. New Business C. 1 2020-0039 DOUBLE SPRINGS DEVELOPMENT, LLC: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH DOUBLE SPRINGS DEVELOPMENT, LLC FOR THE UPSIZING OF A SEWER LINE IN THE GOOSE CREEK VILLAGE SUBDIVISION WITH AN AMOUNT NOT TO EXCEED $72,976.00 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $14,595.20 C.2 2020-0053 ASSEMBLED PRODUCTS CORPORATION D/B/A JOTTO DESK: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF UPFIT ITEMS FROM ASSEMBLED PRODUCTS CORPORATION D/B/A JOTTO DESK FOR POLICE DEPARTMENT PATROL VEHICLES City of Fayetteville, Arkansas Page 9 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 C. 3 C. 4 C. 5 C. 6 2020-0037 VAC 19-6948 (SW OF MT. COMFORT & RUPPLE RD./HAZEN): AN ORDINANCE TO APPROVE VAC 19-6948 FOR PROPERTY LOCATED SOUTHWEST OF MOUNT COMFORT ROAD AND RUPPLE ROAD TO VACATE A PORTION OF A DRAINAGE EASEMENT 2020-0038 VAC 19-6947 (411 E. MAPLE ST./MOORE): AN ORDINANCE TO APPROVE VAC 19-6947 FOR PROPERTY LOCATED AT 411 EAST MAPLE STREET TO VACATE A PORTION OF A WATER AND SEWER EASEMENT 2020-0059 R-PZD 19-6858 (2673 N. COLLETTE AVE. GULLEY GROVE SD): AN ORDINANCE TO APPROVE A RESIDENTIAL PLANNED ZONING DISTRICT ENTITLED R-PZD 19-6858 FOR APPROXIMATELY 7.90 ACRES LOCATED AT 2673 NORTH COLLETTE AVENUE TO ALLOW THE DEVELOPMENT OF 51 ATTACHED AND DETACHED DWELLING UNITS 2020-0046 2020 OVERLAY/SIDEWALK PROJECTS - 2019 BOND: A RESOLUTION TO APPROVE THE TRANSPORTATION DIVISION OVERLAY AND SIDEWALK PROJECTS LIST FOR 2020, AND TO APPROVE A BUDGET ADJUSTMENT - 2019 BOND City of Fayetteville, Arkansas Page 10 Printed on 1/30/2020 City Council Meeting Final Agenda February 4, 2020 C.7 2020-0064 NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING THROUGH 2024 AND APPROVE A ONE-YEAR CONTRACT WITH THE NORTHWEST ARKANSAS REGIONAL PLANNING COMMISSION IN THE AMOUNT OF $42,591.06 FOR A STORMWATER EDUCATION PROGRAM FOR 2020 D. City Council Agenda Session Presentations E. City Council Tour: Monday, February 3, 2020 4:30 PM R-PZD 19-6858 (2673 N. COLLETTE AVE. GULLEY GROVE SD) F. Announcements G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 11 Printed on 1/30/2020