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Home My WebLink About25-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 25-20 File Number: 2019-0916 ENVIRONMENTAL PRODUCTS GROUP: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A ELGIN CROSSWIND STREET SWEEPER FROM ENVIRONMENTAL PRODUCTS GROUP OF MEMPHIS, TENNESSEE IN THE AMOUNT OF $266,434.39, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE TRANSPORTATION DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Elgin Crosswind Street Sweeper from Environmental Products Group of Memphis, Tennessee in the amount of $266,434.39, pursuant to a Sourcewell cooperative purchasing contract, for use by the Transportation Department. PASSED and APPROVED on 1/21/2020 Attest: N CjNNA / Kara Paxton, City Clerk Treasures: AYE77EVILLE: �U ; l0 N l" O` �� Page 1 Printed on 1122120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0916 Agenda Date: 1/21/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 7 ENVIRONMENTAL PRODUCTS GROUP: A RESOLUTION TO AUTHORIZE THE PURCHASE OF A ELGIN CROSSWIND STREET SWEEPER FROM ENVIRONMENTAL PRODUCTS GROUP OF MEMPHIS, TENNESSEE IN THE AMOUNT OF $266,434.39, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE TRANSPORTATION DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Elgin Crosswind Street Sweeper from Environmental Products Group of Memphis, Tennessee in the amount of $266,434.39, pursuant to a Sourcewell cooperative purchasing contract, for use by the Transportation Department. City of Fayetteville, Arkansas Page 1 Printed on 1/2212020 City of Fayetteville Staff Review Form 2019-0916 Legistar File ID 1/21/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 1/1/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a Elgin Crosswind Street Sweeper available for the Sourcewell price of $266,434.39 through Environmental Products Group of Memphis, TN for the Transportation Department. V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Budget Impact: 9700.770.1920-5802.00 SHOP Account Number Fund 02080.2020 Other Vehicles/Equipment - Replacement Project Number Project Title Budgeted Item? Yes Current Budget $ 1,733,628.00 Funds Obligated $ - Current Balance 1,733,628.00 Does item have a cost? Yes Item Cost $ 266,434.39 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 1,467,193.61 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 21ST, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: January 1St, 2020 SUBJECT: Purchase of a Street Sweeper for the Transportation Department RECOMMENDATION: City Council to approve the purchase of a new Elgin Crosswind Street Sweeper available for the Sourcewell price of $266,434.39 through Environmental Products Group for the Transportation Department. BACKGROUND: Unit 9183 is a 2013 International Elgin Sweeper that has had several maintenance issues this year and has 15/15 points. DISCUSSION: Fleet recommends the purchase of the new Elgin Crosswind Street Sweeper available for the Sourcewell price of $266,434.39 through Environmental Products Group of Memphis, TN for the Transportation Department. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This purchase was approved at the December 31, 2019 Equipment Committee. Attachments: Sourcewell Invoice Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 ENVIRONMENTAL PRODUCTS GROUP Proposal Summary Prepared for: Sara Glenn and Winston McGowan City of Fayetteville, Arkansas Elgin Crosswind Street Sweeper Crosswind Regenerative Air Sweeper with Single Engine Design Mitch Fratesi 1(901) 633-7706 1 MFratesi@myEPG.com MEMPHIS 2995 Sandbrook St. Memphis, TN 38116 P: 901.630.5658 F: 901 .630.5659 DEERFIELD BEACH 1907 SW 43111 Terrace Suites G & H Deerfield Bch, FL 33442 P: 954.518.9923 F: 954.518.9926 ATLANTA 4410 Wendell Dr SW Atlanta, GA 30336 P: 404.693.9700 F: 404.693.9690 CORPORATE 2525 Clarcona Rd. Apopka, FL 32703 P: 407,798.0004 F: 407.798.0013 City of Fayetteville, AR November 13th, 2019 Elgin Street Sweeper Environmental Products Group would like to thank you for the opportunity to present the Elgin Crosswind Street Sweeper. Environmental Products Group is the sole provider of Elgin Street Sweeping Equipment in Western Tennessee and Arkansas as well as many other leading industry product lines including: Vactor Sewer:; Cleaners, Envirosight Pipeline Inspection Cameras, Petersen Grapple Loaders, PBS Asphalt Pothole Patchers, Madvac Sweepers and Vacuums, - Monroe Spreaders and Plows, and a host of parts, tools and accessories for all your needs. Environmental Products Group prides itself on our local parts, service, and training capabilities. With multiple full-service locations throughout Florida, Georgia, and Memphis, Tennessee; including Vactor, Elgin, and Envirosight repair centers, extensive parts inventory, factory -trained technicians, mobile parts and service, rentals, turnkey maintenance packages, leasing options, and much more... we are ready to service your every need. Thank you for your consideration. www.UtyEPG.com Mitch Fratesi (901) 633-7706 1 MFratesi@myEPG.com Page 2 of 6 Product Description • Equipped with Memory Sweep;8.0 cu. Yd. Hopper, right and left side brooms, sweeper is powder coated from powder coatings chart 2003/N with powder coated gray undercarriage. Standard Features • Single Engine Design • 8 Cubic Yard Hopper • Memory Sweep • Alternator, 95 amp • Backup Alarm, electric • Blower, HARDOX8500 steel with Linatex lined housing • Brooms, hydraulic rotation • Brooms, Dual • Camera, rear mounted • Console, w/rocker switches for all sweep functions, with full gauge package including tachometer, engine hour meter, oil pressure indicator, • Coolant temperature, voltmeter and fuel lever indicator, water level gauge and warning lights for hopper "up", hopper rear door "open" and hopper "full", RPM control, side broom down pressure controls and automotive style blade fuses • Doors, access fiberglass doors provide easy service and maintenance on, hydraulic and electrical system • Sweep resume/sweep transport/reverse pick-up • Hopper rear door, hydraulically opened/closed and locked/unlocked with external manual controls. • Hose, hydrant fill, 16'8" (5080 mm) with coupling • In -Cab Hopper Dump • LED Clearance Lights • Lights; rear clearance and rear identification • Manuals, operator and parts • Mirrors, West Coast type with 12" convex inserts, one each side • Pick-up head, hydraulically operated, • 14" outside diameter pressure hose, • 12-3/4" inside diameter suction hose with quick disconnect on suctions side • Water system; one (1) rocker switch with HI / LOW setting, with manual valves for water control • Spray nozzles, sixteen (16), seven (7) in the pick-up head, three (3) in the suction nozzle, three (3) at each side broom Mitch Fratesi 1 (901) 633-7706 1 MFratesi@myEPG.com Page 3 of 6 • Side Broom Outer Position Stop • Trans Oil Cooler • Water tank, molded polyethylene, 240 gallons • Water pre -filter, hydrant fill hose Sweeper Painted Standard White • Red Logo • 1 Year Parts and Labor Warranty Additional Features • In Cab Air Restriction Gauge for Chassis 0 Variable Speed — Dual Sidebrooms Sidebroom Tilt Option Right Hand • Sidebroom Tilt Option Left Hand • Lifeliner Hopper System 0 Right Hand Inspection Door with Step and Handle • Hopper Vibrator • 6" Hopper Drain • 25ft Fill Hose • Front Spray Bar • Individual Switches For the Water System Control • Vacuum Enhancer, in cab operated • Hydraulic Oil Level Gauge W/Thermometer on Tank • Dual LED Sidebroom and Rear LED Flood Lights • LED Beacon Cab/Front; Hopper/Rear with LED Arrow -board • Individual Switches For Dual Sidebroom & Rear Flood Lts-LED • Low Step and Handle Entry • 2.5 Lb Fire Extinguisher 0 Sweeper Service Manual Chassis Summary • Freightliner M2, Model Year 2020, 33,000 GVWR • AM/FM/CD Radio • Left/Right Fender Mirrors • Right And Left Hand Heated And Remote Controlled Mirrors • 12" Convex Mirrors • LED Stop/Tail/Turn • Maxion Wheels • White Cab Mitch Fratesi 1 (901) 633-7706 1 MFratesi@myEPG.com Page 4 of 6 Sourcewell Elgin Sweeper Company Public Utility Equipment +122017 -PSC Maturity Date: 02120/2022 htti2s://www.sourcewell-mn.gov Elgin's Sourcewell Contract Number: #122017 -FSC Cooperative purchasing is "Procurement conducted by, or on behalf of, one or more Public Procurement Units" as defined by the American Bar Association Model Procurement Code for State and Local Governments. Sourcewell's analysts streamline the procurement process by developing RFPs and IFBs for national, competitive solicitations that meet or exceed local requirements. Our rigorous process is continually refined to best meet member needs and allows us to offer exceptional products from nationally acclaimed vendors. Leveraging Sourcewell gives you a 3% discount off of the body of the machine. The pricing below breaks down the pricing and shows the discount applied. Sale Price= $266,287.00 Sourcewell Discount = ($4,988.61) Total Price = $2611298.39 Extended Freightliner Chassis Warranty: 3yr/100k Miles Truck Coverage, 5yr/150k miles Cummins extended engine warranty, 5 yr/ 150k miles after treatment warranty, Syr/Unlimited miles, Allison 2500RDS Extended Warranty. Total = $5,136.00 Total Price with Warranty $266,434.39 Please don't hesitate to call with questions, or if you need any additional information. Thank you for your interest and the opportunity to earn your business. 11/13/19 Mitch Fratesi (901) 633-7706 1 MFratesi@myEPG.com Page 5 of 6 LIMrTEDWARRANTY Eoch inochtu manufactured by a -GIN SWEREA COlrfAhty C`ESCO• aw the Toff"ny'j is.warmflie'4 orinst defccis m m4lai iai cmd artftorrahip for a period of 12 months peoVAfed the •uaathine isased ie aAorKW and reasombla rp4mfe. IWO is oppliteVe oAIY to the ariglnet user-laurchame for a yerlad of lwetve •,(7�'} al+nntht {n meatstired'ifrom thedate of delivery to the. original 4fer.prthmtrra and is1*1 trxmiEfzrvf:it. Diving tha'Eitarted N°ar> n1y Darn ES tt velli eause to be r2pm6ned orrepiwed, no Ae Campmry"elect, ani' port ,or'perts of sura, machine that 'tht;Gampenk'a zxaltam►ian disdfoses to bedcfectivr. In ana'fe+tixl of wprlawship, Repa}rs ar rRplgtcipetttS ort to tie omde at the fzifing Elgin dioliOoowls ipcatisn or dt miluer tcrzTiarxs opp-,*^sd tv fE3C . The ESALiftled'Wwrei y'shaiiratepptyM. i. Major components or trait occeirariet r"ek as tivt rnt limited ta, tracks, er>�Csi JhyairxrRic pu+>ips sad mptars, tires and baiterie3 that hove a.separ'att wwraniy by ihe,migirw tno t":ifacturer, 2, tJarnwi adja»tmzrats and rediniernmcr.. services. 3,.NorffW wase parrtsucitas but not leashed to, br"md, ak, ilu Ps, fOrr>•s b tom v;it; shod euNwes, i Aber dtfleetors and euetfoa hosm 4, EWIWr4 resulting frm tlw Fmchiae being operated in a manner ar for a purpose net recettxnendedby ESG#3, .6tept; madfitaifanr or rdiranfiinnartiihoirtthe �cxpress wriftenransent of ESC[l,avf�igS� in khe Cel"11*% sofa judoint, have a&rt sly at feeted ther machines siabitifiiy, otperotton ar evdiabtllty w 0691wly dtsilmd4 el rmcrrafcctirVd, 6.Item subject o:mr",riegtJgenee,accideittJnrimpropertnainteiwet. "NOTE* The ,Ute prpcbct of any part •ether khon paru ppprmcd:try ESCO may invalidate rhes warrdot . l SCO rtil"esthe ,rlght to dete Int, m Its sole rissO4t9lom, If the tse of noe.ayprovrd pri2tir operates ra ilmliddle the ore ntity ti0o11W-v2.contained in this worranty si,all moles ESC0 'liable (OF lose. ►jury; or damMe of orly ktad to a+ty:person ov efrf4 r aoinq from any deftmew failuet ig tlta rrech.*nek T4 THE EXTENTL:aMM-0 By iAW,'TW5 1t AMAi TY 15 IN LIEU OF A111 O 14CR VrARPAhirMf S, EMESS 6R IMPLIED. IWA30),04 tWIT OUT (LIMITATION, Ally IMPLtEO WARPANTtES OF MEi'iKANTA1112T+ AND !FM -E55 fait ii PAkyiCVLAR; iPUPPOSE. Twr try:+s also in tfeu sf-all other obligatroxis ow,liabi'ities all the part of E.SCO, including but noTt Grruferato, haWlity far ¢ncidentat and cansequLniial :dowgcr an the ;pert of 6a Company or the 5ciler. E`SCO make# ne morerentatian that the machine her the copacity'ta pert at" arty functions athmw than ps rantaiaed in Ike icoaarpr Wry a Written literal are. cataitoiggar •perms ficat,i4rtx acca>mpanyiag <►eNvwry a# the machiaxe Qio ""stn OF of frflatarf totapevvy Fertwendatr t is oulhve std 'to all the terms of this warmffty, tar give fir' othepvroreamitSaftoassuM4any:athtrfiiat kVon wIW( tiFSGS!aneoexntctiCvicvttitthe.sate,sarwtcdtgor repairof arty machme manirfazhi ed by the Cormany, � ESCQ rxrerves iffie right to stake:desi¢r thaaxw ersmpravementf in xtf product witl+aat inxpa3iexg any >i+., i' nidi tion - ri itself to �rhwri e.or.tfw eo previously f.odsurs. a qa upd g p p y novtoc tired r- ' •` ;. JIM W Bank" p_aed o9in, tines 60320 nisi Mitch Fratesi 1 (901) 633-7706 1 MFratesi@myEPG.com Page 6 of 6