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Home My WebLink About22-20 RESOLUTIONF FaYFTr gRKANS PS 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 22-20 File Number: 2019-0911 VAC -CON, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF A VAC -CON XCAVATOR FROM VAC -CON, INC. OF GREEN COVE SPRINGS, FLORIDA IN THE AMOUNT OF $414,509.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE UTILITIES DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Vac -Con Xcavator from Vac -Con, Inc. in the amount of $414,509.00 plus applicable taxes and freight charges, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use by the Utilities Department. PASSED and APPROVED on 1/21/2020 Attest: j%RK1 jt 1jj/,�� -� • FAYETTEVIL� :�z Kara Paxton, City Clerk Treasur��; E� A Page 1 Printed on 1/22/20 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 -.2 Text File File Number: 2019-0911 Agenda Date: 1/21/2020 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A. 4 VAC -CON, INC.: File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF A VAC -CON XCAVATOR FROM VAC -CON, INC. OF GREEN COVE SPRINGS, FLORIDA IN THE AMOUNT OF $414,509.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE UTILITIES DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Vac -Con Xcavator from Vac -Con, Inc. in the amount of $414,509.00 plus applicable taxes and freight charges, pursuant to a Houston -Galveston Area Council cooperative purchasing contract, for use by the Utilities Department. City of Fayetteville, Arkansas Page 1 Printed on 1/2212020 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2019-0911 Legistar File ID 1/21/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item t 1/1/2020 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a Vac -Con Xcavator available for the HGAC contract price of $416,849.00 through Vac -Con, Inc. of Green Cove Springs, FL for the Water and Sewer Department. 9700.770.1920-5802.00 Account Number 02080.2020 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: SHOP Fund Other Vehicles/Equipment - Replacement Project Title Current Budget $ 1,467,194.00 Funds Obligated $ - Current Balance E$ 1,467,194.00 Item Cost $ 416,849.00 Budget Adjustment Remaining Budget $ 1,050,345.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: � CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 21ST, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation CITY COUNCIL MEMO FROM: Sara Glenn, Fleet Operations Superintendent DATE: January 1st, 2020 SUBJECT: Purchase of a Vacuum Truck for the Water and Sewer Department RECOMMENDATION: City Council to approve the purchase of a Vac -Con Xcavator available for the HGAC contract price of $416,849.00 through Vac -Con, Inc. of Green Cove Springs, FL for the Water and Sewer Department. BACKGROUND: Water and Sewer currently owns only one vacuum truck that is shared between multiple crews. They were recently approved for an expansion to purchase an additional truck to assist crews while excavating around utility lines. This makes the operation safer for the City's employee's and decreases the likelihood of cutting services for citizens. DISCUSSION: Fleet recommends the purchase of the Vac -Con Xcavator available for the HGAC contract price of $416,849.00 through Vac -Con, Inc. of Green Cove Springs, FL for the Water and Sewer Department. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This purchase was approved at the December 31, 2019 Equipment Committee. Attachments: HGAC Contract Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 �8 CONTRACT PRICING WORKSHEET '�ry �l For Standard Equipment Purchases E Contract No.: j SCOL -18 I I Date ' 12/3/2019 Prepared: I "This Worksheet is prepared by Contractor and given to End User. If a PO is issued, all documents MUST be faxed to II -GAC @ 713-993-4548. Therefore please type or print legibly. ANY CHANGES TO HGAC OFFER MUST BE MADE BY VAC -CON. Please make Purchase Order out to Vac -Con, Inc. 969 Hall Park Rd., Green Cove Springs, FL 32043 Remit to Vac -Con, Inc. at JP Morgan Chase, 24295 Network Place, Chicago, IL 60673-1242 or Wire Transfer Funds to Vac -Con Acct #754249605 at JP Morgan Chase ABA 021000021 Swift #CIIASUS33 A C11#07100013 " Buying City of Fayettville, AR Agency: Contractor: VAC -CON, INC. Contact Person: P Prepared B ,. RACHEL DEEL Phone: Phone: 904-529-1315 Fax: Fax: €904-284-3305 Emil, E Email: Irdeel@vac-con.com Product D089 11 Code: Description: XCAVATOR 121'D / 1100 WATER A. Product Item Base Unit Price Per Contractor's H -GAC Contract: $179.500.00 B. Published Options - Itemize below - Attach additional sheet if necessary - Include Option Code in description if applicable (Note: Published Options are options which were submitted and priced in Contractor's bid.) Description Cost Subtotal Options & Accessories - see attached sheets Bl : $91,965.00 Subtotal Chassis (Not Available to Customers in the State of TX) see attached sheets B2: $98,159.00 Subtotal From Additional Sheet(s): FINAL MODEL NUMBER: VXA312MHE/1100 Subtotal B: $190,124.00 C. Unpublished Options - Itemize below - Attach additional sheet if necessary (Note: Unpublished options are items which were not submitted and priced in Contractor's bid.) Description Cost Description Cost Hand rail to back of cat walk $400.00 Mirror mounted strobe $994.00 Knife valve to isolate pmp off from tank ! $3,056.00 Rear camera placement $592.00 2) Addt'l pipe racks, best location easy access $420.00 Quite Silencer $5,348.00 All strobes to be alternating 1 white, 1 amber. i $0.00 Front Bumper Mounted Camera $592.00 Ex: LF Bumper White, RF Bumper Amber FEPTO Winter Recirculation $1,171.00 Hydraulic Power Tool Option with reel $3,906.00 Ripsaw rotating hydrox tip with quick disconnects $500.00 Ripsaw switchblade hydrox tip w/quick disconnects ! $500.00 Aeroboost 3 Stage Fan Upgrade Tandem Axle $14,906.00 Chassis Increase I $12,500.00 l l Subtotal From Additional Sheet(s): Subtotal C: I $44;885.00 Check: Total cost of Unpublished Options (C) cannot exceed 25% of the total of the i Base Unit Price plus Published Options (A+B). For this transaction the percentage is: L 120/ 1). Total Cost before any other applicable Charges, Trade -Ins, Allowances, Discounts, Etc. (A+I3+C) Quantity Ordered: -11 \ Subtotal of A + 13 + C: $414;509.00 = Subtotal D: $414.509.00 E. Trade -Ins / Special Discounts / Other Allowances / Freight / Installation / JiMiscellaneous Charges Description iCost Description Cost Delivery 1 $2.340.00 I E t Subtotal E: � $2;340.00 Delivery Dated 60-90 Days F. Total Purchase Price (D+E): $416,849.00