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Home My WebLink About21-20 RESOLUTIONOFb FAYE r,e � ,al//i.► �- 4RK ANSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 21-20 File Number: 2019-0909 BOBCAT COMPANY: A RESOLUTION TO AUTHORIZE THE PURCHASE OF BOBCAT SKID STEER LOADER FROM BOBCAT COMPANY OF WEST FARGO, NORTH DAKOTA FOR THE AMOUNT OF $61,840.62 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE WASTEWATER TREATMENT DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Bobcat Skid Steer Loader from Bobcat Company of West Fargo for the amount of $61,840.62 plus applicable tax and freight charges, pursuant to a Sourcewell cooperative purchasing contract, for use by the Wastewater Treatment Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 1/21/2020 0 Page 1 Attest: �' � GEK �. `�•. GIT Y •:9J,%� Kara Paxton, City Clerk Treasur&,�- FAYE77EVIL LE ; � Prinfe � City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0909 Agenda Date: 1/21/2020 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A. 3 BOBCAT COMPANY: File Type: Resolution A RESOLUTION TO AUTHORIZE THE PURCHASE OF BOBCAT SKID STEER LOADER FROM BOBCAT COMPANY OF WEST FARGO, NORTH DAKOTA FOR THE AMOUNT OF $61,840.62 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE WASTEWATER TREATMENT DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of a Bobcat Skid Steer Loader from Bobcat Company of West Fargo for the amount of $61,840.62 plus applicable tax and freight charges, pursuant to a Sourcewell cooperative purchasing contract, for use by the Wastewater Treatment Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 112212020 City of Fayetteville Staff Review Form 2019-0909 Legistar File ID 1/21/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Sara Glenn 1/1/2020 FLEET OPERATIONS (770) Submitted By Submitted Date Division / Department Action Recommendation: A resolution to approve the purchase of a Bobcat Skid -Steer Loader with a broom attachment available for the Sourcewell price total of $61,840.62 available through Bobcat Company of West Fargo, ND and to approve a Budget Adjustment. 9700.770.1920-5802.00 Account Number 02076.2020 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: SHOP Fund Light/Medium Trucks - Replacement Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 439,000.00 I $ — 439,000.OQ $ 61, 840.62 $ 10, 000.00 IT 387,159.38 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 21ST, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE:. January 1s', 2020 CITY COUNCIL MEMO SUBJECT: Purchase of a Skid -Steer and Broom attachment for the Wastewater Department RECOMMENDATION: City Council to approvethe purchase of a Bobcat Skid -Steer Loader with a broom attachment available for the Sourcewell price total of $61,840.62 available through Bobcat Company of West Fargo, ND and to approve a Budget Adjustment. BACKGROUND: Unit 6018 was a great purchase in concept with a single arm bucket. However, this unit has been a lemon from day one. Thankfully, we have been able to point issues out to Volvo. Luckily, the extensive maintenance and repairs that have been required to keep this unit active have been covered by warranty thus far. Being warranty repairs, the points in FASTER does not reflect the need for this unit to be replaced, but it needs to go! The addition of a broom will assist in keeping lots and Wyman Road clean of debris. DISCUSSION: Fleet recommends the purchase of the Bobcat Skid -Steer Loader and broom attachment available for the Sourcewell price total of $61,840.62. Our local vendor, Williams Tractor Inc. of Fayetteville, AR, will assist in the delivery of the purchase. The order and payment will be made directly to Clark Equipment Co. dba Bobcat Company of West Fargo, ND. BUDGET/STAFF IMPACT: A Budget Adjustment is submitted to Council to cover the difference in budget for the purchase of both items. There is also a short fall in collections on unit 6018 that should be covered through the sale. This purchase was approved at the December 31, 2019 Equipment Committee. Attachments: Budget Adjustment Sourcewell Invoice Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 *�Ok Product Quotation j, Bobcat Quotation Number: HMM-18847 Date: 2019-12-02 08:08:42 Customer Name/Address: Bobcat Delivering Dealer ORDER TO BE PLACED WITH: $2,795.04 Power Bob -Tach Contract Holder/Manufacturer CITY OF FAYETTEVILLE G9674 Williams Tractor Clark Equipment Co dba Bobcat Fleet Operations Inc,Fayetteville,AR Company 1525 S HAPPY HOLLOW 2501 SHILOH DRIVE 250 E Beaton Dr, PO Box 6000 Fayetteville, AR 72701 P.O. BOX 1346 West Fargo, ND 58078 Sound Reduction FAYETTEVILLE AR 72704-1346 Phone: 701-241-8719 Phone: (479) 442-8284 Fax: 855-608-0681 Fax: (479) 442-6013 Contact: Heather Messmer $680.40 $680.40 Heather.Messmer@doosan.com Description S770 T4 Bobcat Skid -Steer Loader 92 HP Turbo Tier 4 Diesel Engine Air Intake Heater (Automatically Activated) Auxiliary Hydraulics: Variable Flow Backup Alarm Bob -Tach Bobcat Interlock Control System (BICS) Controls: Bobcat Standard Engine/Hydraulic Systems Shutdown Horn Instrumentation: Engine Temp and Fuel Gauges, Hourmeter, RPM and Warning Lights Part No Qty Price Ea. Total M0283 1 $43,445.52 $43,445.52 Lift Arm Support Lift Path: Vertical Lights, Front & Rear Operator Cab • Includes: Adjustable Suspension Seat, Top & Rear Windows, Parking Brake, Seat Bar, Seat Belt • Roll Over Protective Structure (ROPS) meets SAE -J1040 & ISO 3471 • Falling Object Protective Structure (FOPS) meets SAE -J1043 & ISO 3449, Level 1; (Level II is available through Bobcat Parts) Tires: 12-16.5 12 PR Bobcat Heavy Duty Warranty: 2 years, or 2000 hours whichever occurs first P24 Performance Package M0283-PO6-P24 1 $2,795.04 $2,795.04 Power Bob -Tach Hydraulic Bucket Positioning 2 -Speed Automatic Ride Control C37 Comfort Package M0283-PO7-C37 1 $4,633.20 $4,633.20 Enclosed Cab with AC/Heat Deluxe Instrument Panel with Keyless Start Sound Reduction Radio Cab Accessories Package Heated Cloth Air Ride Suspension Seat Selectable Joystick Controls (SJC) M0283-R01-CO4 1 $680.40 $680.40 NAGS Solid Flex Tires M0283-RO9-C10 1 $2,500.00 $2,500.00 Telematics US M0283 -R51 -CO2 1 $0.00 $0.00 Engine Block Heater M0283 -A01 -CO2 1 $163.00 $163.00 98" Light Material Bucket 7279105 1 $1,449.32 $1,449.32 --- Bolt -On Cutting Edge, 98" 7296451 1 $304.00 $304.00 Total of Items Quoted Freight Charges Dealer Assembly Charges Quote Total - US dollars Notes: $55,970.48 $962.00 $52.50 $56,984.98 ORDER ACCEPTED BY: PO ACCEPTED IN PLACE OF SIGNATURE SIGNATURE PRINT NAME AND TITLE SHIP TO ADDRESS: BILL TO ADDRESS (if different than Ship To): *Prices per the Sourcewell' Coni race 040319 CEG *Terms Net 30 Days. Credit cards accepted. *FOB Origin within the 48 Contiguous States. *Delivery: 60 to 90 days from ARO. DATED PURCHASE ORDER # *State Sales Taxes apply. Must include a Tax Exempt Certificate with order placed. *TID# 38-0425350 *Orders Must be Placed With: Clark Equipment dba Bobcat Company, Govt Sales, 250 E Beaton Drive, West Fargo, ND 58078. X Product Quotation A O �� Quotation Number: HMM-18849 do Date: 2019-12-02 09:17:45 Customer Name/Address: Bobcat Delivering Dealer ORDER TO BE PLACED WITH: Contract Holder/Manufacturer CITY OF FAYETTEVILLE G9674 Williams Tractor Clark Equipment Co dba Bobcat Fleet Operations Inc,Fayetteville,AR Company 1525 S HAPPY HOLLOW 2501 SHILOH DRIVE 250 E Beaton Dr, PO Box 6000 Fayetteville, AR 72701 P.O. BOX 1346 West Fargo, ND 58078 FAYETTEVILLE AR 72704-1346 Phone: 701-241-8719 Phone: (479) 442-8284 Fax: 855-608-0681 Fax: (479) 442-6013 Contact: Heather Messmer Heather.Messmer@doosan.com Description 84" Angle Broom Total of Items Quoted Freight Charges Dealer Assembly Charges Quote Total - US dollars Notes: *Prrces per the Sourcewell Contract 04„0399 CEC *Terms Net 30 Days. Credit cards accepted. *FOB Origin within the 48 Contiguous States. *Delivery: 60 to 90 days from ARO. Part No Qty Price Ea. Total 7337715 1 $4,646.64 $4,646.64 *State Sales Taxes apply. Must include a Tax Exempt Certificate with order placed. *TID# 38-0425350 $4,646.64 $209.00 $0.00 $4,855.64 *Orders Must be Placed With: Clark Equipment dba Bobcat Company, Govt Sales, 250 E Beaton Drive, West Fargo, ND 58078. ORDER ACCEPTED BY: PO ACCEPTED IN PLACE OF SIGNATURE SIGNATURE PRINT NAME AND TITLE SHIP TO ADDRESS: BILL TO ADDRESS (if different than Ship To): DATED PURCHASE ORDER # 101 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division FLEET OPERATIONS (770) Adjustment Number 2020 /Org2 Requestor: Ashley Ferguson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Moving excess funds from project 02078 to purchase a replacement for unit 6018 (WWTP_F055) to project 02076. The new unit will be 6037, a new Skid -Steer with broom attachement for Wastewater. This transfer will not effect future purchases. COUNCIL DATE: 1/21/2020 LEGISTAR FILE ID#: 2019-0909 KeA/i yvSpr&ng,ev, 1/3/2020 11:11 AM Budget Director Date TYPE: JOURNAL #: D - (City Council) RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: TOTAL Account Number - _ Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20191231 Account Name 9700.770.1920-5802.00 (10,000) - 02078 2016 EX Vehicles & Equipment - base 9700.770.1920-5802.00 10,000 - 02076 2020 EX Vehicles & Equipment - base H:\Budget Adjustments\2020_Budget\City Council\01-21-2020\2019-0909 - Fleet Bobcat Skid -Steer Looder.xlsm 1 of 1