The URL can be used to link to this page

Home My WebLink AboutOrdinance 6276F FAYE rT .rte gRKa NSPS 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Ordinance: 6276 File Number: 2019-0918 SUPERIOR CHEVROLET: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF TEN POLICE PURSUIT CHEVROLET TAHOES FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $342,180.00 FOR USE BY THE POLICE DEPARTMENT WHEREAS, Chevrolet cut off production of police pursuit Tahoes in September 2019 and, anticipating this, Superior Chevrolet purchased several Tahoes and earmarked them for the City of Fayetteville; and WHEREAS, the police package Tahoes needed by the Police Department are not available from the manufacturer, any other automobile dealer, or on any state or national cooperative purchasing contract. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the facts shown above establish that an exceptional situation exists in which competitive bidding is not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of ten Police Pursuit Chevrolet Tahoes from Superior Chevrolet of Siloam Springs in the total amount of $342,180.00 for use by the Police Department. PASSED and APPROVED on 1/21/2020 Page 1 Printed on 1122120 File Number 2019-0918 Ordinance 6276 Attest: 0\-E R K .... ,.�`�,••' CITY • �F',,. Q. �. Cs - Kara Paxton, City Clerk Trete 4 ON Co Page 2 Printed on 1/22/20 City of Fayetteville, Arkansas 113 West Mountain Street _ Fayetteville, AR 72701 (479) 575-8323 -.� Text File File Number: 2019-0918 Agenda Date: 1/21/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 1 SUPERIOR CHEVROLET: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF TEN POLICE PURSUIT CHEVROLET TAHOES FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $342,180.00 FOR USE BY THE POLICE DEPARTMENT WHEREAS, Chevrolet cut off production of police pursuit Tahoes in September 2019 and, anticipating this, Superior Chevrolet purchased several Tahoes and earmarked them for the City of Fayetteville; and WHEREAS, the police package Tahoes needed by the Police Department are not available from the manufacturer, any other automobile dealer, or on any state or national cooperative purchasing contract. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the facts shown above establish that an exceptional situation exists in which competitive bidding is not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of ten Police Pursuit Chevrolet Tahoes from Superior Chevrolet of Siloam Springs in the total amount of $342,180.00 for use by the Police Department. City of Fayetteville, Arkansas Page 1 Printed on 1/22/2020 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2019-0918 Legistar File ID 1/21/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 1/1/2020 Submitted Date Action Recommendation: FLEET OPERATIONS (770) Division / Department A resolution to approve a bid waiver for the purchase of 10 Police Pursuit Tahoes from Superior of Siloam Springs, AR. Six of these units at the price of $33,726.00 each and four at $34,956.00 each for a total amount of $342,180.00. 9700.770.1920-5802.00 Account Number 02081- 2020 and 2019 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Budget Impact: SHOP Fund Police/Passenger Vehicles - Replacement Project Title Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget $ 997,192.00 I $ 997,192.00 $ 342,180.00 $ 655,012.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF rFAYETTEVILLE ARKANSAS MEETING OF JANUARY 21ST, 2020 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: January 1St, 2020 CITY COUNCIL MEMO SUBJECT: Purchase of 10 Police Pursuit Tahoes for the Police Department RECOMMENDATION: City Council to approve a bid waiver for the purchase of 10 Police Pursuit Tahoes from Superior of Siloam Springs, AR. Six of these units at the price of $33,726.00 each and four at $34,956.00 each for a total amount of $342,180.00. BACKGROUND: At this moment, Fleet needs to provide one (1) expansion unit, two (2) `ready to go' units for PD. We have thirteen (13) units with 15/15 points that need immediate replacement. This totals sixteen (16) units. With the six on the Fleet lot currently, that will be used to replace the worst of the current Tahoes, Fleet needs to purchase 10 new units for 2020. There is a national issue this year with Police Pursuit Tahoes. Chevrolet shut off production for 2020 in September of 2019. In anticipation of this being a major issue, Superior of Siloam purchased 6 Police Pursuit Tahoes and ear marked them for the City of Fayetteville in case We needed them. You cannot order these items from the manufacturer; therefore, they are not on any Contracts. Apparently, no other dealers have done what Superior did and purchased the Pursuit Tahoes ahead of time either. DISCUSSION: Fleet recommends the purchase of these Pursuit Tahoes available for the combined price total of $342,180.00 from Superior of Siloam. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for these purchases. The actual units to be replaced will be determined as they are needed. These purchases were approved at the December 31, 2019 Equipment Committee. Attachments: Sourcewell Invoices Mailing Address: 113 W. Mountain Street www.fayetteville-argov Fayetteville, AR 72701 SUPERIOR CHEVROLET BUICK GMC 490 HWY 412 E' SILOAM SPRINGS, AR 72761! Phone: 479-524-3152 Fax: Model Year: 2020 Event Code: 5000 -Delivered to Dealer Make: Chevrolet Order #• XCCG4G Model: Tahoe MSRP: $44,867.25 CC15706-2WD PEG: 1 FL -Commercial / Fleet Preferred Equipment Group Order Type: FBC-Fleet Political Subdivision Primary Color: GBA-Black Stock #: V148602 Trim: HOU-Cloth, Jet Black, Interior Trim Inventory Status: N/A Engine: L83 -Engine: 5.3L, V-8„ SIDI, Active Fuel Mgt Total Cash Allowance:* $2,000.00 (Expires on 12/02/2019) Transmission: MYC-6-Speed Automatic Additional Vehicle Informations Chargeable Options MSRP 6N5 -Rear Window Switches, Inoperative $57.00 6N6 -Rear Door Locks, Inoperative $59.00 7X6-Spotlamp, Left Hand $490.00 9C1 -Police Pursuit Package -$3,800.00 R9Y-FLEET MAINTENANCE CREDIT -$33.75 V02 -Holdback N/A, Dealer Fleet Assistance $0.00 No Cost. Options 5T5 -Seat Trim Override, Front Cloth/Rear Vinyl (SEO) C5U-GVW Rating 6800 Lbs FE9-Federal Emissions FLT -FLEET L83 -Engine: 5.3L, V-8, SIDI, Active Fuel Mgt MYC-6?Speed Automatic U2J-SiriusXM Satellite Radio, Delete C CL,' f7 5, /-�L. > . �.=Al ---- il- 1 FL -Commercial / Fleet Preferred Equipment Group AG2-Seat Adjuster, Front Passenger, Power AT6-Seats, 2nd Row 60/40 Bench, Manual Configurable AU3-Power Door Locks AZ3-Seats: Front 40/20/40 Split -Bench BVE-Assist Steps CEI -Wipers, front intermittent, Rainsense DL8-Mirrors, O/S, Power, Heated G80 -Locking Differential, Rear GU4-Rear Axle 3.08 Ratio 105 -Radio, 8" Color Screen, Bluetooth, w/ USB Port K47 -Air Cleaner, High Capacity KC4-Cooler, Engine Oil KNP-Transmission Cooling System N33 -Steering Column: Manual Tilt OAR -TIRE ALL P26516OR17 SL 108V BW AL3 RAP -Wheels -117 x 8, Steel SAF -Spare Tire Lock TG5-Compact?Disc & MP3 Player UDD-Driver Info Display UK3-Radio Controls -Steering Wheel UTJ-Theft Protection System, Unauthorized Entry VK3-License Plate Front Mounting Hardware W4-Onstar 4G LTE Wi-Fi Hotspot Z82-Trailering ;Package "-" indicates vehicle belongs Disclaimer: Trading Partner's inventory AG1-Power Seat Adjuster (Driver's Side) AQQ-Keyless Remote Entry ATD-Seat Delete: Third Row AYO-Airbags-frontal, front seat and head - curtain BG9-Floor Covering: Rubberized Vinyl, Black C49 -Defogger, Rear Window, Electric CJ4-Climate Control, Electronic - Multi -zone FHS -E85 Flex Fuel Capable GBA-Black HOU-Cloth, Jet Black, Interior Trim K34 -Cruise Control K413 -Battery, Auxiliary, 730 CCA K14-110 Volt Electrical Receptacle, In Cab KW7-Alternator, 170 AMP NZZ-Underbody Shield R6J-Ship Thru Code Acknowledgement RM7-Wheel, Spare, 17 x 8, Steel TB4-Rear Lift Gate, Manual U137 -Rear Parking Assist Sensors UE1-OnStar Communication System UO3-Speaker System UVC -Rear View Camera System VPV-Hdlg Charge Arlgton Assm To Kerr Ind. Rtn to Arlg Assm YK6-SEO Processing Option ZY1-Paint, Solid SUPERIOR CHEVROLET BUIL 490 HWY 412 E SILOAM SPRINGS, AR 72761 Phone: 479-524-3152 Fax: GMC , / Model Year: 2020 Make: Chevrolet Model: Tahoe CC15706-2WD PEG: 1 FL -Commercial / Fleet Preferred Equipment Group Primary Color: GBA-Black Trim: HOU-Cloth, Jet Black, inferior Trim Engine: L83 -Engine: 5.3L, V-8,SIDI, Active Fuel Mgt Transmission: MYC-6-Speed Automatic Event Code: 5000 -Delivered to Dealer Order #: XCMM6J MSRP: $45,379.25 Order Type: FNR-Fleet Commercial Stock #: VV152832 Inventory Status: NIA Total Cash Allowance:* $2,000.00 (Expires on 12/02/2019) Additional Vehicle Information# GM Marketing Information Vehlcle,tQ �IohS .,, ' , •'� Chargeable Options MSRP 6J3 -Wiring - Grille Lamp and Speakers $92.00 6J4 -Wiring - Horn/Siren Circuit $41.00 6J7 -Flasher System $495.00 7X6-Spotlamp, Left Hand $490.00 9C1 -Police Pursuit Package -$3,800.00 R9Y-FLEET MAINTENANCE CREDIT -$33.75 V02 -Holdback NIA, Dealer Fleet Assistance $0.00 No Cost Options .., 5T5 -Seat Trim Override, Front Cloth/Rear Vinyl (SEO) C5U-GVW Rating 6800 Lbs FE9-Federal Emissions FLT -FLEET L83 -Engine: 5.3L, V-8, SIDI, Active Fuel Mgt MYC-6-Speed Automatic U2J-SiTlusXM Satellite Radio, Delete 1 FL -Commercial / Fleet Preferred Equipment Group AG2-Seat Adjuster, Front Passenger, Power AT6-Seats, 2nd Row 60/40 Bench, Manual Configurable AU3-Power Door Locks AZ3-Seats: Front 40/20/40 Split -Bench BVE-Assist Steps CE1-Wipers, Front intermittent, Rainsense DL8-Mirrors, 0/S, Power, Heated G80 -Locking Differential, Rear GU4-Rear Axle 3.08 Ratio 105 -Radio, 8" Color Screen, Bluetooth, w/ USB Port K47 -Air Cleaner, High Capacity KC4-Cooler, Engine Oil KNP-Transmission Cooling System N33 -Steering Column: Manual Tilt OAR -TIRE ALL P265/60R17 SL 108V BW AL3 RAP -Wheels -17 x 8, Steel SAF -Spare Tire Lock TG5-Compact Disc & MP3 Player UDD-Driver Info Display UK3-Radio Controls -Steering Wheel UTJ-Theft Protection System, Unauthorized Entry VK3-License Plate Front Mounting Hardware VV4-Onstar 4G LTE WI-Fi Hotspot Z82-Trailering Package indicates vehicle belongs to Trading Partner's inventory Disclaimer: AGI -Power Seat Adjuster (Driver's Side) AQQ-Keyless Remote Entry ATD-Seat Delete: Third Row AYO-Airbags-frontal, front seat and head - curtain BG9-Floor Covering: Rubberized Vinyl, Black C49 -Defogger, Rear Window, Electric CJ4-Climate Control, Electronic - Multi -zone FHS -E85 Flex Fuel Capable GBA-Black HOU-Cloth, Jet Black, Interior Trim K34 -Cruise Control K413 -Battery, Auxiliary, 730 CCA K14-110 Volt Electrical Receptacle, in Cab KW7-Alternator, 170 AMP NZZ-Underbody Shield R6J-Ship Thru Code Acknowledgement RM7-Wheel, Spare, 17 x 8, Steel T134 -Rear Lift Gate, Manual UD7-Rear Parking Assist Sensors UE1-OnStar Communication System UO3-Speaker System UVC -Rear View Camera System VPV-Hdlg Charge Arlgton Assm To Kerr Ind. Rtn to Arlg Assm YK6-SEO Processing Option ZY1-Paint, Solid RECEIVED NORTHWEST ARKANSAS 13 2070 Democrat gee AFFIDAVIT OF PUBLICATION I Cathy Staggs, do solemnly swear that I am the Accounting Manager for the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide Circulation in said county, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord 6276 Was inserted in the Regular Edition on: January 30, 2020 Publication Charges: $89.70 akk,%,, Cathy St g s Subscribed and sworn to before me This'4 day of pe , 2020. ( ra baA Notary Public My Commission Expires: CATHY WILES Arkansas - Benton County . : ktary public - Comm# 12397118 My Cnmmission Expires Feb 20. 2024 * *NOTE* * Please do not pay from Affidavit. Invoice will be sent. Ordinance: 6276 File Number: 2019-0918 SUPERIOR CHEVROLET: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF TEN POLICE PURSUIT CHEVROLET TAHOES FROM SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $342,180.00 FOR USE BY THE POLICE DEPARTMENT WHEREAS, Chevrolet cut off production of police pursuit Tahoes in September 2019 and, anticipating this, Superior Chevrolet purchased several Tahoes and earmarked them for the City of Fayetteville; and WHEREAS, the police package Tahoes needed by the Police DeparYnent are not available from the manufacturer, any other automobile dealer, or on any state or national cooperative purchasing contract. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the facts shown above establish that an exceptional situation exists in which competitive bidding is not feasible or practical and therefore waives the requirements of formal competitive bidding and authorizes the purchase of ten Police Pursuit Chevrolet Tahoes from Superior Chevrolet of Siloam Springs in the total amount of $342,180.00 for use by the Police Department PASSED and APPROVED on 1/21/2020 Approved: Lioneld Jordan, Mayor Attest: Kara Paxton, City Clerk Treasurer 75222492 Jan 30, 2020