HomeMy WebLinkAboutOrdinance 6276F FAYE rT
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113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Ordinance: 6276
File Number: 2019-0918
SUPERIOR CHEVROLET:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF TEN POLICE PURSUIT CHEVROLET TAHOES FROM
SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $342,180.00 FOR USE
BY THE POLICE DEPARTMENT
WHEREAS, Chevrolet cut off production of police pursuit Tahoes in September 2019 and, anticipating
this, Superior Chevrolet purchased several Tahoes and earmarked them for the City of Fayetteville; and
WHEREAS, the police package Tahoes needed by the Police Department are not available from the
manufacturer, any other automobile dealer, or on any state or national cooperative purchasing contract.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the facts
shown above establish that an exceptional situation exists in which competitive bidding is not feasible or
practical and therefore waives the requirements of formal competitive bidding and authorizes the
purchase of ten Police Pursuit Chevrolet Tahoes from Superior Chevrolet of Siloam Springs in the total
amount of $342,180.00 for use by the Police Department.
PASSED and APPROVED on 1/21/2020
Page 1 Printed on 1122120
File Number 2019-0918
Ordinance 6276
Attest:
0\-E R K
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,.�`�,••' CITY • �F',,.
Q.
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Kara Paxton, City Clerk Trete
4 ON Co
Page 2 Printed on 1/22/20
City of Fayetteville, Arkansas 113 West Mountain Street
_ Fayetteville, AR 72701
(479) 575-8323
-.� Text File
File Number: 2019-0918
Agenda Date: 1/21/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 1
SUPERIOR CHEVROLET:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF TEN POLICE PURSUIT CHEVROLET TAHOES FROM
SUPERIOR CHEVROLET OF SILOAM SPRINGS IN THE TOTAL AMOUNT OF $342,180.00 FOR
USE BY THE POLICE DEPARTMENT
WHEREAS, Chevrolet cut off production of police pursuit Tahoes in September 2019 and, anticipating this,
Superior Chevrolet purchased several Tahoes and earmarked them for the City of Fayetteville; and
WHEREAS, the police package Tahoes needed by the Police Department are not available from the
manufacturer, any other automobile dealer, or on any state or national cooperative purchasing contract.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that the facts shown
above establish that an exceptional situation exists in which competitive bidding is not feasible or practical and
therefore waives the requirements of formal competitive bidding and authorizes the purchase of ten Police
Pursuit Chevrolet Tahoes from Superior Chevrolet of Siloam Springs in the total amount of $342,180.00 for
use by the Police Department.
City of Fayetteville, Arkansas Page 1 Printed on 1/22/2020
Sara Glenn
Submitted By
City of Fayetteville Staff Review Form
2019-0918
Legistar File ID
1/21/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
1/1/2020
Submitted Date
Action Recommendation:
FLEET OPERATIONS (770)
Division / Department
A resolution to approve a bid waiver for the purchase of 10 Police Pursuit Tahoes from Superior of Siloam Springs,
AR. Six of these units at the price of $33,726.00 each and four at $34,956.00 each for a total amount of
$342,180.00.
9700.770.1920-5802.00
Account Number
02081- 2020 and 2019
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Budget Impact:
SHOP
Fund
Police/Passenger Vehicles - Replacement
Project Title
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
$ 997,192.00
I $ 997,192.00
$ 342,180.00
$ 655,012.00
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
rFAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 21ST, 2020
TO: Mayor and City Council
THRU: Terry Gulley, Director of Transportation
FROM: Sara Glenn, Fleet Operations Superintendent
DATE: January 1St, 2020
CITY COUNCIL MEMO
SUBJECT: Purchase of 10 Police Pursuit Tahoes for the Police Department
RECOMMENDATION:
City Council to approve a bid waiver for the purchase of 10 Police Pursuit Tahoes from Superior
of Siloam Springs, AR. Six of these units at the price of $33,726.00 each and four at
$34,956.00 each for a total amount of $342,180.00.
BACKGROUND:
At this moment, Fleet needs to provide one (1) expansion unit, two (2) `ready to go' units for
PD. We have thirteen (13) units with 15/15 points that need immediate replacement. This totals
sixteen (16) units. With the six on the Fleet lot currently, that will be used to replace the worst of
the current Tahoes, Fleet needs to purchase 10 new units for 2020.
There is a national issue this year with Police Pursuit Tahoes. Chevrolet shut off production for
2020 in September of 2019. In anticipation of this being a major issue, Superior of Siloam
purchased 6 Police Pursuit Tahoes and ear marked them for the City of Fayetteville in case We
needed them.
You cannot order these items from the manufacturer; therefore, they are not on any Contracts.
Apparently, no other dealers have done what Superior did and purchased the Pursuit Tahoes
ahead of time either.
DISCUSSION:
Fleet recommends the purchase of these Pursuit Tahoes available for the combined price total
of $342,180.00 from Superior of Siloam.
BUDGET/STAFF IMPACT:
Sufficient funds have been budgeted and collected for these purchases. The actual units to
be replaced will be determined as they are needed.
These purchases were approved at the December 31, 2019 Equipment Committee.
Attachments:
Sourcewell Invoices
Mailing Address:
113 W. Mountain Street www.fayetteville-argov
Fayetteville, AR 72701
SUPERIOR CHEVROLET BUICK GMC
490 HWY 412 E'
SILOAM SPRINGS, AR 72761!
Phone: 479-524-3152
Fax:
Model Year: 2020 Event Code: 5000 -Delivered to Dealer
Make: Chevrolet Order #• XCCG4G
Model: Tahoe MSRP: $44,867.25
CC15706-2WD
PEG: 1 FL -Commercial / Fleet Preferred Equipment Group Order Type: FBC-Fleet Political Subdivision
Primary Color: GBA-Black Stock #: V148602
Trim: HOU-Cloth, Jet Black, Interior Trim Inventory Status: N/A
Engine: L83 -Engine: 5.3L, V-8„ SIDI, Active Fuel Mgt Total Cash Allowance:* $2,000.00
(Expires on 12/02/2019)
Transmission: MYC-6-Speed Automatic
Additional Vehicle Informations
Chargeable Options
MSRP
6N5 -Rear Window Switches, Inoperative
$57.00
6N6 -Rear Door Locks, Inoperative
$59.00
7X6-Spotlamp, Left Hand
$490.00
9C1 -Police Pursuit Package
-$3,800.00
R9Y-FLEET MAINTENANCE CREDIT
-$33.75
V02 -Holdback N/A, Dealer Fleet Assistance
$0.00
No Cost. Options
5T5 -Seat Trim Override, Front Cloth/Rear Vinyl (SEO)
C5U-GVW Rating 6800 Lbs
FE9-Federal Emissions
FLT -FLEET
L83 -Engine: 5.3L, V-8, SIDI, Active Fuel Mgt
MYC-6?Speed Automatic
U2J-SiriusXM Satellite Radio, Delete
C
CL,' f7 5, /-�L. > .
�.=Al ---- il-
1 FL -Commercial / Fleet Preferred Equipment
Group
AG2-Seat Adjuster, Front Passenger, Power
AT6-Seats, 2nd Row 60/40 Bench, Manual
Configurable
AU3-Power Door Locks
AZ3-Seats: Front 40/20/40 Split -Bench
BVE-Assist Steps
CEI -Wipers, front intermittent, Rainsense
DL8-Mirrors, O/S, Power, Heated
G80 -Locking Differential, Rear
GU4-Rear Axle 3.08 Ratio
105 -Radio, 8" Color Screen, Bluetooth, w/ USB
Port
K47 -Air Cleaner, High Capacity
KC4-Cooler, Engine Oil
KNP-Transmission Cooling System
N33 -Steering Column: Manual Tilt
OAR -TIRE ALL P26516OR17 SL 108V BW AL3
RAP -Wheels -117 x 8, Steel
SAF -Spare Tire Lock
TG5-Compact?Disc & MP3 Player
UDD-Driver Info Display
UK3-Radio Controls -Steering Wheel
UTJ-Theft Protection System, Unauthorized
Entry
VK3-License Plate Front Mounting Hardware
W4-Onstar 4G LTE Wi-Fi Hotspot
Z82-Trailering ;Package
"-" indicates vehicle belongs
Disclaimer:
Trading Partner's inventory
AG1-Power Seat Adjuster (Driver's Side)
AQQ-Keyless Remote Entry
ATD-Seat Delete: Third Row
AYO-Airbags-frontal, front seat and head -
curtain
BG9-Floor Covering: Rubberized Vinyl, Black
C49 -Defogger, Rear Window, Electric
CJ4-Climate Control, Electronic - Multi -zone
FHS -E85 Flex Fuel Capable
GBA-Black
HOU-Cloth, Jet Black, Interior Trim
K34 -Cruise Control
K413 -Battery, Auxiliary, 730 CCA
K14-110 Volt Electrical Receptacle, In Cab
KW7-Alternator, 170 AMP
NZZ-Underbody Shield
R6J-Ship Thru Code Acknowledgement
RM7-Wheel, Spare, 17 x 8, Steel
TB4-Rear Lift Gate, Manual
U137 -Rear Parking Assist Sensors
UE1-OnStar Communication System
UO3-Speaker System
UVC -Rear View Camera System
VPV-Hdlg Charge Arlgton Assm To Kerr Ind.
Rtn to Arlg Assm
YK6-SEO Processing Option
ZY1-Paint, Solid
SUPERIOR CHEVROLET BUIL
490 HWY 412 E
SILOAM SPRINGS, AR 72761
Phone: 479-524-3152
Fax:
GMC , /
Model Year: 2020
Make: Chevrolet
Model: Tahoe
CC15706-2WD
PEG: 1 FL -Commercial / Fleet Preferred Equipment Group
Primary Color: GBA-Black
Trim: HOU-Cloth, Jet Black, inferior Trim
Engine: L83 -Engine: 5.3L, V-8,SIDI, Active Fuel Mgt
Transmission: MYC-6-Speed Automatic
Event Code: 5000 -Delivered to Dealer
Order #: XCMM6J
MSRP: $45,379.25
Order Type: FNR-Fleet Commercial
Stock #: VV152832
Inventory Status: NIA
Total Cash Allowance:* $2,000.00
(Expires on 12/02/2019)
Additional Vehicle Information#
GM Marketing Information
Vehlcle,tQ �IohS .,, ' , •'�
Chargeable Options MSRP
6J3 -Wiring - Grille Lamp and Speakers $92.00
6J4 -Wiring - Horn/Siren Circuit $41.00
6J7 -Flasher System $495.00
7X6-Spotlamp, Left Hand $490.00
9C1 -Police Pursuit Package -$3,800.00
R9Y-FLEET MAINTENANCE CREDIT -$33.75
V02 -Holdback NIA, Dealer Fleet Assistance $0.00
No Cost Options ..,
5T5 -Seat Trim Override, Front Cloth/Rear Vinyl (SEO)
C5U-GVW Rating 6800 Lbs
FE9-Federal Emissions
FLT -FLEET
L83 -Engine: 5.3L, V-8, SIDI, Active Fuel Mgt
MYC-6-Speed Automatic
U2J-SiTlusXM Satellite Radio, Delete
1 FL -Commercial / Fleet Preferred Equipment
Group
AG2-Seat Adjuster, Front Passenger, Power
AT6-Seats, 2nd Row 60/40 Bench, Manual
Configurable
AU3-Power Door Locks
AZ3-Seats: Front 40/20/40 Split -Bench
BVE-Assist Steps
CE1-Wipers, Front intermittent, Rainsense
DL8-Mirrors, 0/S, Power, Heated
G80 -Locking Differential, Rear
GU4-Rear Axle 3.08 Ratio
105 -Radio, 8" Color Screen, Bluetooth, w/ USB
Port
K47 -Air Cleaner, High Capacity
KC4-Cooler, Engine Oil
KNP-Transmission Cooling System
N33 -Steering Column: Manual Tilt
OAR -TIRE ALL P265/60R17 SL 108V BW AL3
RAP -Wheels -17 x 8, Steel
SAF -Spare Tire Lock
TG5-Compact Disc & MP3 Player
UDD-Driver Info Display
UK3-Radio Controls -Steering Wheel
UTJ-Theft Protection System, Unauthorized
Entry
VK3-License Plate Front Mounting Hardware
VV4-Onstar 4G LTE WI-Fi Hotspot
Z82-Trailering Package
indicates vehicle belongs to Trading Partner's inventory
Disclaimer:
AGI -Power Seat Adjuster (Driver's Side)
AQQ-Keyless Remote Entry
ATD-Seat Delete: Third Row
AYO-Airbags-frontal, front seat and head -
curtain
BG9-Floor Covering: Rubberized Vinyl, Black
C49 -Defogger, Rear Window, Electric
CJ4-Climate Control, Electronic - Multi -zone
FHS -E85 Flex Fuel Capable
GBA-Black
HOU-Cloth, Jet Black, Interior Trim
K34 -Cruise Control
K413 -Battery, Auxiliary, 730 CCA
K14-110 Volt Electrical Receptacle, in Cab
KW7-Alternator, 170 AMP
NZZ-Underbody Shield
R6J-Ship Thru Code Acknowledgement
RM7-Wheel, Spare, 17 x 8, Steel
T134 -Rear Lift Gate, Manual
UD7-Rear Parking Assist Sensors
UE1-OnStar Communication System
UO3-Speaker System
UVC -Rear View Camera System
VPV-Hdlg Charge Arlgton Assm To Kerr Ind.
Rtn to Arlg Assm
YK6-SEO Processing Option
ZY1-Paint, Solid
RECEIVED
NORTHWEST ARKANSAS 13 2070
Democrat gee
AFFIDAVIT OF PUBLICATION
I Cathy Staggs, do solemnly swear that I am the Accounting Manager for the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
Circulation in said county, that from my own personal knowledge
and reference to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord 6276
Was inserted in the Regular Edition on:
January 30, 2020
Publication Charges: $89.70
akk,%,,
Cathy St g s
Subscribed and sworn to before me
This'4 day of pe , 2020.
( ra baA
Notary Public
My Commission Expires:
CATHY WILES
Arkansas - Benton County
. : ktary public - Comm# 12397118
My Cnmmission Expires Feb 20. 2024
* *NOTE* *
Please do not pay from Affidavit.
Invoice will be sent.
Ordinance: 6276
File Number: 2019-0918
SUPERIOR CHEVROLET:
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF
TEN POLICE PURSUIT CHEVROLET
TAHOES FROM SUPERIOR
CHEVROLET OF SILOAM SPRINGS
IN THE TOTAL AMOUNT OF
$342,180.00 FOR USE BY THE
POLICE DEPARTMENT
WHEREAS, Chevrolet cut off
production of police pursuit Tahoes in
September 2019 and, anticipating this,
Superior Chevrolet purchased several
Tahoes and earmarked them for the City
of Fayetteville; and
WHEREAS, the police package Tahoes
needed by the Police DeparYnent are not
available from the manufacturer, any
other automobile dealer, or on any state
or national cooperative purchasing
contract.
NOW, THEREFORE, BE IT
ORDAINED BY THE CITY COUNCIL
OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the
City of Fayetteville, Arkansas hereby
determines that the facts shown above
establish that an exceptional situation
exists in which competitive bidding is
not feasible or practical and therefore
waives the requirements of formal
competitive bidding and authorizes the
purchase of ten Police Pursuit Chevrolet
Tahoes from Superior Chevrolet of
Siloam Springs in the total amount of
$342,180.00 for use by the Police
Department
PASSED and APPROVED on
1/21/2020
Approved:
Lioneld Jordan, Mayor
Attest:
Kara Paxton, City Clerk Treasurer
75222492 Jan 30, 2020
