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HomeMy WebLinkAboutOrdinance 6274NO, 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6274 File Number: 2019-0889 AMERLUX, LLC: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY AMERLUX, LLC FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2030 WHEREAS, on April 19, 2019 the City Council approved Ordinance 5867 waiving the requirements of formal competitive bidding and authorizing the purchase of street light poles and fixtures manufactured by Amerlux Exterior, LLC; and WHEREAS, the assets and operations of Amerlux Exterior, LLC were transferred to a new legal entity known as Amerlux, LLC and staff recommends extending the bid waiver to continue purchasing matching street light poles and fixtures from the sole regional distributor through 2030. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of street light poles and fixtures manufactured by Amerlux, LLC for city-wide transportation infrastructure projects through December 31, 2030. PASSED and APPROVED on 1/7/2020 Page 1 Printed on 1/9/20 File Number. 2019-0889 Ordinance 6274 Attest: Page 2 Printed on 119120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0889 Agenda Date: 1/7/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 4 AMERLUX, LLC: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY AMERLUX, LLC FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2030 WHEREAS, on April 19, 2019 the City Council approved Ordinance 5867 waiving the requirements of formal competitive bidding and authorizing the purchase of street light poles and fixtures manufactured by Amerlux Exterior, LLC; and WHEREAS, the assets and operations of Amerlux Exterior, LLC were transferred to a new legal entity known as Amerlux, LLC and staff recommends extending the bid waiver to continue purchasing matching street light poles and fixtures from the sole regional distributor through 2030. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of street light poles and fixtures manufactured by Amerlux, LLC for city-wide transportation infrastructure projects through December 31, 2030. City of Fayetteville, Arkansas Page 1 Printed on 11812020 Terry Gulley City of Fayetteville Staff Review Form 2019-0889 Legistar File ID 1/7/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 12/3/2019 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division / Department Action Recommendation: An ordinance waiving the requirements for formal competitive bidding for the purchase of light poles and fixtures for transportation infrastructure projects. Budget Impact: Various Various Account Number Fund Various Various Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ - V20180321 Purchase Order Number: Previous Ordinance or Resolution # 5867 Change Order Number: Original Contract Number: Approval Date: Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary based on construction projects. CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 7, 2020 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: December 3, 2019 SUBJECT: Bid Waiver for Light Poles & Fixtures CITY COUNCIL MEMO RECOMMENDATION: An ordinance waiving the requirements of formal competitive bidding for the purchase of light poles and fixtures for transportation infrastructure projects. BACKGROUND: The College Avenue project is a necessary part of the City's continued effortto make Fayetteville's neighborhoods walkable by 2030. Enhancements include installation of decorative street lights. DISCUSSION: Our previous bid waiver Ordinance 5867 was for Amerlux Exterior, LLC. Amerlux Exterior, LLC has changed their name to Amerlux, LLC therefore a new bid waiver to replace Ordinance 5867 is required. In order to remain consistent with the existing light poles and fixtures in the downtown area, the purchase of materials distributed by Amerlux, LLC will be necessary. BUDGET/STAFF IMPACT: Transportation Bond Fund is providing funding for this street enhancement project. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Ordinance: 5867 File Number: 2016-0177 BID WAIVER FOR LIGHT POLES & FIXTURES: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY AMERLUX EXTERIOR, LLC FROM THE SOLE REGIONAL DISTRIBUTOR, PREMIER LIGHTING GROUP, INC., IN AN AMOUNT NOT TO EXCEED $210,500.00 FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2020. WHEREAS, the City Council has previously authorized the purchase of street light poles and fixtures manufactured by Dynamic Lighting, Inc. and its successor, Amerlux Exterior, LLC, and has installed these unique street light poles and fixtures in the downtown area; and WHEREAS, in order to remain consistent with existing, previously installed street light poles and fixtures in the downtown area, the purchase of additional matching street light poles and fixtures from the sole regional distributor for other city-wide transportation infrastructure projects is necessary. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of street light poles and fixtures manufactured by Amerlux Exterior, LLC from the sole regional distributor, Premier Lighting Group, Inc., in an amount not to exceed $210,500.00 for city-wide transportation infrastructure projects through December 31, 2020. Page 1 Printed on 4120116 File Number: 2016-0177 Ordinance: 5867 PASSED and APPROVED on 4/19/2016 Attest: Sondra E. Smith, City Clerk Treasurer 0%J11►►t►nhri �FVll.lt • FAYL , ,�G (O,� `, Page 2 Printed on 4/20116 RECEIVED ED M 04 2020 NORTHWEST ARKANSAS Democrat *0autte .t3. f G?: '6il7, AY_'? vl'I ?, 72?�J > 4 t9-442-11 - FAk 479 t ` 5.1118 - VW!W. WAC'G.00M AFFIDAVIT OF PUBLICATION I Cathy Staggs, do solemnly swear that I am the Accounting Manager for the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide Circulation in said county, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 6274 Was inserted in the Regular Edition on: January 16, 2020 Publication Charges: $92.30 �&&ktaa Cathy 169gs Subscribed and sworn to before me This2yn, day of -z, , 2020. otary Public My Commission Expires: 3-/6 •� r **NOTE** Please do not pay from Affidavit. Invoice will be sent. ON` SANDR,4 NOTARY*%off S9S ° o ,P6j�7,fs3`st2025 ,`%`\\x�\ Ordinance: 6274 File Number: 2019-0889 AMERLUX, LLC: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY AMERLUX, LLC FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2030 WHEREAS, on April 19, 2019 the City Council approved Ordinance 5867 waiving the requirements of formal competitive bidding and authorizing the purchase of street light poles and fixtures manufactured by Amerlux Exterior, LLC; and WHEREAS, the assets and operations of Amerlux Exterior, LLC were transferred to a new legal entity known as Amerlux, LLC and staff recommends extending the bid waiver to continue purchasing matching street light poles and fixtures from the sole regional distributor through 2030. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase of street light poles and fixtures manufactured by Amerlux, LLC for city-wide transportation infrastructure projects through December 31, 2030. PASSED and APPROVED on 1/7/2020 Approved: Lioneld Jordan, Mayor Attest: Kara Paxton, City Clerk Treasurer 75208105 Jan 16, 2020