HomeMy WebLinkAboutOrdinance 6274NO,
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Ordinance: 6274
File Number: 2019-0889
AMERLUX, LLC:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED
BY AMERLUX, LLC FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS
THROUGH DECEMBER 31, 2030
WHEREAS, on April 19, 2019 the City Council approved Ordinance 5867 waiving the requirements of
formal competitive bidding and authorizing the purchase of street light poles and fixtures manufactured by
Amerlux Exterior, LLC; and
WHEREAS, the assets and operations of Amerlux Exterior, LLC were transferred to a new legal entity
known as Amerlux, LLC and staff recommends extending the bid waiver to continue purchasing
matching street light poles and fixtures from the sole regional distributor through 2030.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or
practical, and therefore waives the requirements of formal competitive bidding and authorizes the
purchase of street light poles and fixtures manufactured by Amerlux, LLC for city-wide transportation
infrastructure projects through December 31, 2030.
PASSED and APPROVED on 1/7/2020
Page 1 Printed on 1/9/20
File Number. 2019-0889
Ordinance 6274
Attest:
Page 2 Printed on 119120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0889
Agenda Date: 1/7/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Ordinance
Agenda Number: C. 4
AMERLUX, LLC:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY
AMERLUX, LLC FOR CITY-WIDE TRANSPORTATION INFRASTRUCTURE PROJECTS
THROUGH DECEMBER 31, 2030
WHEREAS, on April 19, 2019 the City Council approved Ordinance 5867 waiving the requirements of
formal competitive bidding and authorizing the purchase of street light poles and fixtures manufactured by
Amerlux Exterior, LLC; and
WHEREAS, the assets and operations of Amerlux Exterior, LLC were transferred to a new legal entity known
as Amerlux, LLC and staff recommends extending the bid waiver to continue purchasing matching street light
poles and fixtures from the sole regional distributor through 2030.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such circumstances
constitute an exceptional situation where competitive bidding is deemed not feasible or practical, and therefore
waives the requirements of formal competitive bidding and authorizes the purchase of street light poles and
fixtures manufactured by Amerlux, LLC for city-wide transportation infrastructure projects through December
31, 2030.
City of Fayetteville, Arkansas Page 1 Printed on 11812020
Terry Gulley
City of Fayetteville Staff Review Form
2019-0889
Legistar File ID
1/7/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
12/3/2019
TRANSPORTATION SERVICES (410)
Submitted By Submitted Date Division / Department
Action Recommendation:
An ordinance waiving the requirements for formal competitive bidding for the purchase of light poles and fixtures
for transportation infrastructure projects.
Budget Impact:
Various
Various
Account Number Fund
Various Various
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? No
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ -
V20180321
Purchase Order Number: Previous Ordinance or Resolution # 5867
Change Order Number:
Original Contract Number:
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary based on construction projects.
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 7, 2020
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Terry Gulley, Transportation Services Director
DATE: December 3, 2019
SUBJECT: Bid Waiver for Light Poles & Fixtures
CITY COUNCIL MEMO
RECOMMENDATION:
An ordinance waiving the requirements of formal competitive bidding for the purchase of light
poles and fixtures for transportation infrastructure projects.
BACKGROUND:
The College Avenue project is a necessary part of the City's continued effortto make
Fayetteville's neighborhoods walkable by 2030. Enhancements include installation of
decorative street lights.
DISCUSSION:
Our previous bid waiver Ordinance 5867 was for Amerlux Exterior, LLC. Amerlux Exterior, LLC
has changed their name to Amerlux, LLC therefore a new bid waiver to replace Ordinance 5867
is required.
In order to remain consistent with the existing light poles and fixtures in the downtown area, the
purchase of materials distributed by Amerlux, LLC will be necessary.
BUDGET/STAFF IMPACT:
Transportation Bond Fund is providing funding for this street enhancement project.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
113 West Mountain
Street Fayetteville,
AR 72701
(479)575-8323
Ordinance: 5867
File Number: 2016-0177
BID WAIVER FOR LIGHT POLES & FIXTURES:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND FIXTURES MANUFACTURED BY
AMERLUX EXTERIOR, LLC FROM THE SOLE REGIONAL DISTRIBUTOR, PREMIER LIGHTING
GROUP, INC., IN AN AMOUNT NOT TO EXCEED $210,500.00 FOR CITY-WIDE
TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2020.
WHEREAS, the City Council has previously authorized the purchase of street light poles and fixtures
manufactured by Dynamic Lighting, Inc. and its successor, Amerlux Exterior, LLC, and has installed
these unique street light poles and fixtures in the downtown area; and
WHEREAS, in order to remain consistent with existing, previously installed street light poles and fixtures
in the downtown area, the purchase of additional matching street light poles and fixtures from the sole
regional distributor for other city-wide transportation infrastructure projects is necessary.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby finds that such
circumstances constitute an exceptional situation where competitive bidding is deemed not feasible or
practical, and therefore waives the requirements of formal competitive bidding and authorizes the purchase
of street light poles and fixtures manufactured by Amerlux Exterior, LLC from the sole regional distributor,
Premier Lighting Group, Inc., in an amount not to exceed $210,500.00 for city-wide transportation
infrastructure projects through December 31, 2020.
Page 1 Printed on 4120116
File Number: 2016-0177
Ordinance: 5867
PASSED and APPROVED on 4/19/2016
Attest:
Sondra E. Smith, City Clerk
Treasurer 0%J11►►t►nhri
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Page 2 Printed on 4/20116
RECEIVED
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NORTHWEST ARKANSAS
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AFFIDAVIT OF PUBLICATION
I Cathy Staggs, do solemnly swear that I am the Accounting Manager for the
Northwest Arkansas Democrat -Gazette, printed and published in
Washington County and Benton County, Arkansas, and of bona fide
Circulation in said county, that from my own personal knowledge
and reference to the files of said publication, the advertisement of:
CITY OF FAYETTEVILLE
Ord. 6274
Was inserted in the Regular Edition on:
January 16, 2020
Publication Charges: $92.30
�&&ktaa
Cathy 169gs
Subscribed and sworn to before me
This2yn, day of -z, , 2020.
otary Public
My Commission Expires: 3-/6 •� r
**NOTE**
Please do not pay from Affidavit.
Invoice will be sent.
ON` SANDR,4
NOTARY*%off
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Ordinance: 6274
File Number: 2019-0889
AMERLUX, LLC:
AN ORDINANCE TO WAIVE THE
REQUIREMENTS OF FORMAL
COMPETITIVE BIDDING AND
AUTHORIZE THE PURCHASE OF
STREET LIGHT POLES AND
FIXTURES MANUFACTURED BY
AMERLUX, LLC FOR CITY-WIDE
TRANSPORTATION
INFRASTRUCTURE PROJECTS
THROUGH DECEMBER 31, 2030
WHEREAS, on April 19, 2019 the City
Council approved Ordinance 5867
waiving the requirements of formal
competitive bidding and authorizing the
purchase of street light poles and
fixtures manufactured by Amerlux
Exterior, LLC; and
WHEREAS, the assets and operations of
Amerlux Exterior, LLC were transferred
to a new legal entity known as Amerlux,
LLC and staff recommends extending
the bid waiver to continue purchasing
matching street light poles and fixtures
from the sole regional distributor
through 2030.
NOW, THEREFORE, BE IT
ORDAINED BY THE CITY COUNCIL
OF THE CITY OF FAYETTEVILLE,
Section 1: That the City Council of the
City of Fayetteville, Arkansas hereby
finds that such circumstances constitute
an exceptional situation where
competitive bidding is deemed not
feasible or practical, and therefore
waives the requirements of formal
competitive bidding and authorizes the
purchase of street light poles and
fixtures manufactured by Amerlux, LLC
for city-wide transportation
infrastructure projects through
December 31, 2030.
PASSED and APPROVED on 1/7/2020
Approved:
Lioneld Jordan, Mayor
Attest:
Kara Paxton, City Clerk Treasurer
75208105 Jan 16, 2020