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HomeMy WebLinkAbout19-20 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 19-20 File Number: 2019-0942 ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM: A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CLEAN WATER ACT GRANT FROM THE ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM IN THE AMOUNT OF $300,000.00 FOR THE INSTALLATION OF LOW IMPACT DEVELOPMENT STORMWATER MANAGEMENT ELEMENTS IN THE CULTURAL ARTS CORRIDOR CIVIC SPACE WHEREAS, Clean Water Act grant funding is available through the Arkansas Nonpoint Source Pollution Management Program that will allow the City to include low impact development stormwater management elements in the Cultural Arts Corridor Civic Space; and WHEREAS, if the grant is awarded, the City will be responsible for matching funds in the amount of $129,000.00 to come from the Cultural Arts Corridor bond fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for a Clean Water Act grant from the Arkansas Nonpoint Source Pollution Management Program in the amount of $300,000.00 for the installation of low impact development stormwater management elements in the Cultural Arts Corridor Civic Space. PASSED and APPROVED on 1/7/2020 Page 1 Printed on 119120 File Number.' 2019-0942 Resolution 19-20 Attest: �»mm�� ER K / r . • UT Y O •;9�G� ,c.. Kara Paxton, City Clerk Treasu: FqYE sy y (P /r4 ON CO Page 2 Printed on 119120 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0942 Agenda Date: 1/7/2020 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 6 ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM: A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CLEAN WATER ACT GRANT FROM THE ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM IN THE AMOUNT OF $300,000.00 FOR THE INSTALLATION OF LOW IMPACT DEVELOPMENT STORMWATER MANAGEMENT ELEMENTS IN THE CULTURAL ARTS CORRIDOR CIVIC SPACE WHEREAS, Clean Water Act grant funding is available through the Arkansas Nonpoint Source Pollution Management Program that will allow the City to include low impact development stormwater management elements in the Cultural Arts Corridor Civic Space; and WHEREAS, if the grant is awarded, the City will be responsible for matching funds in the amount of $129,000.00 to come from the Cultural Arts Corridor bond fund. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for a Clean Water Act grant from the Arkansas Nonpoint Source Pollution Management Program in the amount of $300,000.00 for the installation of low impact development stormwater management elements in the Cultural Arts Corridor Civic Space. City of Fayetteville, Arkansas Page 1 Printed on 11812020 City of Fayetteville Staff Review Form 2019-0942 Legistar File ID 1/7/2020 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Leif Olson 12/20/2019 SUSTAINABILITY/RESILIENCE (631) Submitted By Submitted Date Division / Department Action Recommendation: Approval of a resolution to submit for a Clean Water Act (CWA) 319(h) Arkansas Nonpoint Source Management Program grant application for the installation of low impact development stormwater management elements for the Cultural Arts Corridor Civic Space not to exceed a total grant amount of $300,000 (City match portion $129,000). Account Number Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Fund Project Title 0 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF JANUARY 7, 2020 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Susan Norton, Communications Director FROM: Peter Nierengarten, Sustainability Director CC: Chris Brown, City Engineer DATE: December 19, 2019 CITY COUNCIL MEMO SUBJECT: Approval of a resolution to submit for a Clean Water Act (CWA) 319(h) Arkansas Nonpoint Source Management Program grant application for the installation of low impact development stormwater management elements for the Cultural Arts Corridor Civic Space not to exceed a total grant amount of $300,000 (City match portion $129,000). RECOMMENDATION: Staff recommends approval of a resolution to submit a Clean Water Act, Section 319(h) Arkansas Nonpoint Source Management Program grant application for installation of low impact development stormwater management elements the Cultural Arts Corridor not to exceed a total grant amount of $300,000 (City portion $129,000). BACKGROUND: The US Environmental Protection Agency's (EPA) development and implementation of programs for the control of nonpoint sources of pollution was established with the passage of the Water Quality Act amendment to the Clean Water Act in 1987. It seeks to enable the goals of the act by promoting the expeditious development and implementation of nonpoint source pollution programs. The EPA's goal is for Section 319(h) funds to be directed towards effective, high quality nonpoint pollution projects that will lead to water quality impairment de -listings from the Arkansas Department of Environmental Quality 2016 impaired stream 303(d) list. The EPA desires a balanced State program that includes both watershed projects and institutionalization of long-term programs. EPA Region 6 emphasizes the need for, and encourages the use of, a more comprehensive watershed approach, and they support and encourage the use of Total Maximum Daily Loads (TMDL) in high priority watershed projects and well defined educational programs. Projects should stress interagency coordination, demonstrate new or innovative technologies or institutional approaches, use approaches that have statewide applicability, use comprehensive approaches, and stress public participation and technology transfer. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 The Arkansas Nonpoint Source Pollution Management Program has as its mission to "achieve and maintain beneficial uses of the waters of the state," and seeks to accomplish this through the "efforts of local, state and federal agencies working with and for the citizens of Arkansas..." It seeks to assure effective and efficient use of financial resources by facilitating cooperation between local, state and federal agencies (Arkansas Nonpoint Source Management Program: 2018 through 2023). Arkansas will implement the NPS management program by using a balanced approach, emphasizing on -the -ground management in watersheds identified impaired or threatened waters in accordance with a prioritization completed by the state lead agencies. Watershed projects will be targeted toward the identified causes of impairment, while statewide activities will also be conducted to improve the general awareness of NPS pollution and knowledge of proper management to protect the waters of the state. The types of NPS activities that can be funded with Section 319(h) grants include: ♦ various land management practices and techniques that keep sediment in place; ♦ animal waste management practices for areas not meeting the criteria for CAFOS; ♦ best management practices for erosion -inducing activities in sensitive areas; ♦ use of more environmentally benign inputs; use of disease/drought/pest resistant plants; ♦ improved pesticide storage, handling, and mixing; and, improved chemical inventory control, ♦ Technical assistance or technology transfer that results in implementation of additional water quality BMPs. Section 319(h) projects are for "implementation" and you must be able to document either water quality improvements, BMP implementation, or improvement in some environmental indicator. DISCUSSION: This CWA 319(h) grant application project led by the Beaver Watershed Alliance has two goals. The first is to demonstrate low impact development practices that encourage thoughtful growth and development that minimizes and mitigates for hydrologic modification. This will be accomplished by implementing demonstration green infrastructure projects in highly visible public locations throughout the Beaver Lake watershed. This goal will be accomplished through a coordinated effort between the City of Fayetteville and the Beaver Watershed Alliance. The second goal is to institutionalize and promote green infrastructure as a common and preferable water quality best management practice for voluntary implementation by individuals and organizations. The Beaver Watershed Alliance and the City of Fayetteville would use funding provided by the Clean Water Act, Section 319(h) Arkansas Nonpoint Source Management Program grant to offset costs associated with installing green infrastructure/low impact development infrastructure to capture and treat stormwater for the Civic Space located within the Cultural Arts Corridor project. The Tanglewood Branch in downtown Fayetteville has one of the highest densities of impervious surface in the Beaver Lake Watershed. As part of the Cultural Arts Corridor redevelopment plan, the City is replacing a 3.26 -acre parking area that is currently 83% impervious with a park and cultural arts complex that will be at least 44% pervious. Currently there is very little stormwater retention in the 115 -acre sub basin that drains to this site; this project will install stormwater retention — detention to store at least the 80th percentile storm event on-site. Stream restoration projects for sections of Tanglewood branch in the Fay Jones Woodland are not included in this project request. Construction of the low impact development stormwater infrastructure in the civic space will be completed in tandem with the Phase II Cultural Arts Corridor construction project in 2022/2023. BUDGET/STAFF IMPACT: The City's required matching funds ($129,000) for this project are proposed to come from the bond issuance for the Cultural Arts Corridor Project. City matching funds would not be required until late 2021 or 2022 and the City Council would have authority to approve the grant award prior to the funds being encumbered. Attachments: Arkansas Natural Resources Commission FY 2020 Workplan Development Procedures Working draft of CWA Section 319(h) grant application Tanglewood Branch Sub -Watershed Map CAC Civic Space Planting Plan illustrating current and future impervious surface conditions -_�._----------FY2020 WORKPLAN DEVELOPM ENT PROCEDURES for CWA, Section 319(h) Projects R E s o`RCF /� �- 0 Y/ YCl M M Q COWW WAIION m 3 2 _ 47 ARKANSAS NATURAL RESOURCES COMMISSION 101 E. Capitol, Suite 350 Little Rock, Arkansas 72201 (501) 682-1611 -I- ARKANSAS NATURAL RESOURCES COMMISSION -- WORKPLAN DEVELOPMENT PROCEDURES for CWA, Section 319(h) Projects Page I. Introduction.......................................................................................... 3 iI. Project Workplans................................................................................. 4 III. Workplan Content and Formatting Requirements ................................. 5 IV. Monitoring and Quality Assurance Requirements ................................. 8 V. Minimum Reporting Requirements....................................................... 9 VI. Workplan Formatting Requirements..................................................... 9 VII. Definitions........................................................................................... 10 Attachments 1. Nonpoint Source Summary Page.............................................................11 2. Project Workplan Template.....................................................................12 3. Estimated Project Budget........................................................................16 4. Budget 3ustification Worksheet..............................................................18 S. Workplan Checklist.................................................................................. 21 6. Single Audit Requirements...................................................................... 22 7. Invoices.......................................................:........................................... 23 8. MBE WBE................................................................................................. 24 -2- CWA, Section 319(h) Arkansas Nonpoint Source Management Program Workplan Development Procedures I. INTRODUCTION Development and implementation of programs for the control of nonpoint sources of pollution has been established as national policy with the passage of the Water Quality Act (1987) amendment to the Clean Water Act. It seeks to enable the goals of the act to be met by promoting the expeditious development and implementation of NPS programs. EPA's goal is to ensure that the Section 319(h) funds are directed toward effective, high quality NPS projects that will achieve the best possible results in addressing NPS pollution that will lead to water quality impairment delistings from the state's 303(d) list. Therefore, demonstrated results in water -quality improvement and protection are vitally important. EPA desires a balanced State program that includes both watershed projects and institutionalization of long-term programs. EPA Region 6 emphasizes the need for and encourages the use of a more comprehensive watershed approach, and they support and encourage the use of Total Maximum Daily Loads (TMDL) in high priority watershed projects and well defined educational programs. Projects should stress interagency coordination, demonstrate new or innovative technologies or institutional approaches, use approaches that have statewide applicability, use comprehensive approaches, and stress public participation and technology transfer. The Arkansas Nonpoint Source Pollution Management Program has as its mission to "achieve and maintain beneficial uses of the waters of the state," and seeks to accomplish this through the "efforts of local, state and federal agencies working with and for the citizens of Arkansas..." It seeks to assure effective and efficient use of financial resources by facilitating cooperation between local, state and federal agencies (Arkansas Nonpoint Source Management Program: 2018 through 2023). Arkansas will implement the NPS management program by using a balanced approach, emphasizing on -the -ground management in watersheds identified impaired or threatened waters in accordance with a prioritization completed by the state lead agencies. Watershed projects will be targeted toward the identified causes of impairment, while statewide activities will also be conducted to improve the general awareness of NPS pollution and knowledge of proper management to protect the waters of the state. The types of NPS activities that can be funded with Section 319(h) grants include: ♦ various land management practices and techniques that keep sediment in place; ♦ animal waste management practices for areas not meeting the criteria for CAFOS; ♦ best management practices for erosion -inducing activities in sensitive areas; use of more environmentally benign inputs; use of disease/drought/pest resistant plants; ♦ improved pesticide storage, handling, and mixing; and, improved chemical inventory control, ♦ Technical assistance or technology transfer that results in implementation of additional water quality BMPs. -3- Section 319(h) projects are for "implementation" and you have to be able to document either water quality improvements, BMP implementation, or improvement in some environmental indicator. Monitoring activities to determine the effectiveness of specific pollution prevention projects are eligible activities, but general assessment monitoring of water quality is ineligible. Section 319(h) grants do not support research, studies, developmental activities, or conferences. Demonstrations are only fundable if they include technology transfer elements and result in'BMP implementation. Verification of BMP implementation beyond those included in the demonstration will be required. Section 319 grants are not entitlements. The State must justify that each project submitted will effectively treat a significant water quality problem and that the project merits the cost. Therefore, demonstrated results in water quality improvement and protection through implementation of BMPs and other NPS prevention methods are vitally important. The ANRC may enlist a NPS Support group to assist in selecting prospective projects from proposals submitted by prospective grantees based on specified criteria and invites selected investigators to submit project workplans. A copy of the proposal form is included as Attachment 1. Only projects that address one or more milestones stated in Arkansas' Nonpoint Source Management Program will be considered. Copies of the current year's milestone schedule may be obtained from the Nonpoint Source Management Section at the ANRC. II. PR03ECT WORKPLANS The project workplan is a detailed plan of action for implementing the proposed project, and is used to: • Determine if the project meets the requirements for section 319(h) projects as set in the Clean Water Act and most current EPA Guidance. • Justify the cost of the project. • Track progress of the project with respect to scheduled tasks and subtasks versus funds expended. • Provide continuity of the project should key personnel leave. The ANRC and the EPA Region VI review project workplans. The reviewers are proficient in water quality management or grant management, but are not likely to be experts in your field. Reviewers at the EPA are also not likely to be familiar with the location of your proposed project or the specific water quality problem that you are working with. You have to provide the detail necessary to make them understand why you are proposing the project and what you intend to do. Funds are generally granted for a period not to exceed three (3) years. The non-federal share of the funding must be at least 43% of the project cost (i.e., a project costing $100 is to be $43 nonfederal and $57 federal). Administrative costs are not to be included in the project. Indirect costs may be fundable if the agency has an Indirect Cost Agreement with the federal government and the ANRC agrees to include those costs. Deliverables for general distribution (i.e., videos, news releases, literature) will be submitted to EPA, Region 6 for approval through the Arkansas Natural Resources Commission. -4- III. WORKPLAN CONTENT AND FORMATTING REQUIREMENTS Project workplans must include the following items and information: 1) Nonpoint Source Summary Page 2) Workplan a) Project Title b) Problem/Need Statement c) General Project Description d) Tasks, Objectives, Subtasks, Schedules, Deliverables and Estimated Costs e) Coordination Roles and Responsibilities f) Public Participation g) Measures of Success and Performance h) Reference to Project in the NPS Management Program and your EPA accepted 9 element Watershed Management Plan i) Project Leads Name, Telephone Number and Organization Responsible for Implementing the Project 3) Estimated Project Budget 4) Project Budget Justification Worksheet The workplan package shall be submitted electronically. It may be sent as an attachment to an email or recorded on a labeled CD. The electronic copy of the workplan should be produced in Microsoft Word 2010 or earlier version. I. Nonpoint Source Summary Page - The NPS Summary Page gives a brief overview of the proposed project and must accompany each workplan. The summary page should give the project title, project goals and objectives, project tasks, measures of success, project type (statewide, watershed, or demonstration), waterbody type (river, groundwater, or other), project location, NPS management program reference, 9 element Watershed Management Plan reference, NPS assessment report status, key project activities, NPS management program elements, project costs, project management, and project period. A Nonpoint Source Summary Page is included as Attachment 2. 2. Workplan - Section 319(h) workplans must provide the following information (An example workplan is included in Attachment 5): a. Project Title - Give a brief descriptive title directly related to the specific project such as "Silvicultural Best Management Practices for Streamside Management Zones in Arkansas". b. Problem/Need Statement - This section is very important because it sets the stage for your proposed project. Provide enough detail to adequately describe the nonpoint source water quality problem(s) that your project will address. Also give a clear narrative statement justifying the need for the project to solve or prevent the identified nonpoint source water quality problem(s). -5- c. General Project Description — Give a brief overview of how the project will be implemented, explaining who is going to do what, when it is to be done, where it is to be done, and how it will be accomplished. d. Tasks, Objectives, Subtasks, Schedules, Deliverables, and Estimated Costs - List, in chronological sequence, the tasks along with objectives and detailed subtasks with scheduled completion dates. Each task should include estimated costs. Be sure to include a task or subtask for Data Quality Objective (DQO) and Quality Assurance Project Plan (QAPP) development if your project requires any type of data collection. In addition, include a separate task for reporting (i.e., quarterly, annual, QA, etc., reports). List and describe the products to be delivered to EPA for each associated task. (i.e. QAPP, design plans, quarterly reports, final report, etc.). Include maps and visual aides, as appropriate, for identifying the location and detailing the water quality concerns to be addressed in this project and where the BMPs would be implemented. Define physical characteristics or other pertinent information that supports the project. Use of Geographic Information Systems (GIS) is encouraged if available. Note: EPA, Region 6 cannot support the purchase of a GIS system with 319(h) funds. In addition, the use of GIS as a planning tool in the NPS program is generally considered an ineligible activity. However, EPA, Region 6 will consider supporting GIS usage with 319(h) funds when the system has been previously developed and installed and will be used as part of an overall project to target the most effective sites for BMP implementation. e. Coordination, Roles, and Responsibilities - Briefly list each participating organization and agency and its specific role in the project and specifically what its responsibilities are in the project. f. Public Participation - Every 319(h) project must have a public participation component included to provide the required information and education, technology transfer and local acceptance of the project BEFORE the project is started. Briefly describe how this component will be accomplished and list the appropriate tasks associated with it. g. Measures of Success and Performance - There are two types of measures of success: Actual water quality improvement data, and progress in implementing BMPs and reducing loads. Describe how you will evaluate the effectiveness of the project towards solving the identified NPS problem(s). h. Reference to Project in the NPS Management Program — Provide reference and page number in the NPS Management Program and the watershed name or segment number as appropriate. Also include reference to relevant sections to your 9 element Watershed Management Plan accepted by EPA. L Project Leads Name, Telephone Number and Organization Responsibility for Implementing the Project - List the project manager's name, telephone number, e-mail address, the agency organization they represent and their affiliation. 3. Project Budget - Provide a detailed budget for all costs. The budget must show the estimated total cost broken down into federal and non-federal match, and must include an explanation of how the non-federal match will be met. The budget must also be broken down into object class categories and justification for costs included in the workplan. Project budgets must provide detail sufficient to justify the expense. Justify supplies and equipment based on their use in the project (e.g., five samplers to be used one at each sampling station and one spare = $15,000 or General office supplies including paper, pencils, printer pens etc. for producing project reports = $500). The tasks, objectives, and subtasks, should have enough detail in them to justify the budget as being reasonable and show that the project is cost effective. However, if you are unable to provide this information under the tasks and subtasks, a detailed justification narrative is needed as an attachment or supplement to the budget. See Attachment 2 for the required budget format. An example of a currently approved budget is included in Attachment 4. Unless you have made a previous agreement with ANRC, assume that you will be providing the non-federal match. In general, each dollar spent is part federal and part not -federal match. You will be asked to document match when you request payment for work completed. If you propose to claim "In -Kind" match, indicate on your budget what it will be and how you will document the "In -Kind" as it is earned. If you propose to purchase equipment with all federal dollars early in the project and then provide matching over the period of the project, then this needs to be clearly spelled out in the budget and must be agreed to by all parties including ANRC and EPA. If you propose to purchase a vehicle, you must document that 1) there is no other option and 2) the cost to the project is less for purchase of a vehicle than for leasing a vehicle. Provide a copy of the cost analysis as an appendix to the workplan. ANRC and EPA may ask for additional information for any part(s) of the workplan at any time before the workplan is approved. ANRC and EPA may reject or disapprove any workplan submitted if they (ANRC or EPA) determine the project does not: • meet the goals of the Nonpoint Source Management Program, • EPA's guidance criteria • provide reasonable assurance the project will adequately address the pollutant of concern • potentially lead to a waterbody or stream segment delisting from the 303(d) list -7- IV. MONITORING AND QUALITY ASSURANCE REQUIREMENTS All collection of environmental data must be conducted in accordance with an approved Quality Assurance Project Plan (QAPP). The QAPP must be approved by ANRC and EPA before any costs for these activities may be incurred. Any costs incurred prior ANRC and EPA approval will be ineligible for reimbursement. The water quality lab that you use must be approved by ADEQ and listed with the QA officer at ANRC. All laboratories will be subject to audits by the ANRC. In addition, water quality sampling or other field data collection will be subject to periodic field audits. Data Quality Objective (DQO) And Quality Assurance Project Plan (QAPP) - The DQO process is a systematic planning process for ensuring that environmental data will be adequate for its intended use. The DQO is a required part of the QAPP and should clarify objectives, define appropriate types of data to collect, and specify the tolerable levels of potential decision errors. The QAPP is a formal document describing in comprehensive detail the necessary quality assurance (QA), quality control (QC), and other technical activities that must be implemented to ensure that the results of the data collection will satisfy the stated performance criteria. The QAPP should ensure project management commitment and involvement, provide a specific plan for QA/QC requirements for the project, assure that the project sampling is implemented as planned, define oversight responsibilities for the sampling, define assessment requirements, and provide for a continuous improvement capability. If a DQO and QAPP are required, they should be described as a task or subtask and listed as a deliverable and milestone in the workplan. This plan must be developed in accordance with the ANRC's current Quality Management Plan (QMP). Guidelines for preparing a proper QAPP are found in EPA QA/R-5 entitled "Interim Draft EPA Requirements for Quality Assurance Project Plans." NOTE: The QAPP is sent to EPA through the ANRC, and must be approved by both before any costs may be incurred for sampling or data generation. You should plan on submitting your QAPP to ANRC at least 90 days prior to the initiation of any sampling. Page Numbers/ Document Control — Each page should have a brief running title, current revision date, agency acronym, fiscal year identification (i.e. FY15), and page number in the upper right hand corner. Contact ANRC for specific requirements, examples and the required format. -8- V. MINIMUM REPORTING REQUIREMENTS Include project reporting as a grant task. Required reports include: • Quarterly progress reports: This report is a summary of progress on each task and subtask. Slippage reports should be provided for tasks or subtasks that are behind schedule. Any additional information pertinent to the project should also be included. The ANRC will use this report to track progress versus funds expended. Quarterly reports will be due to ANRC by the 15th day of each federal fiscal quarter. ARNC has developed a uniform format for quarterly reports. Any deviation from the format will not be accepted and will result in forfeiture of incurred cost. • Annual progress report: This report is a brief description of the project and discussion of significant accomplishments and problems encountered. Significant accomplishments should be related to environmental indicators such as water quality trends, BMPs implemented or behavior changed. Corrective Actions taken during the year, why they occurred and how they were corrected must be included in the Annual report. • Final project report: Final reports are due 90 days after completion of the project pursuant to 40 CFR Part 31. Final report are to be written in such a manner that anyone reading the report could understand the process, progress, activities, interactions, benefits of the project and future activities or needs that would completely address the NPS pollutant of concern. The report must also identify the progress made in meeting one or more of the 9 elements in the EPA accepted Watershed Management Plan. QA Reports: Each project with an approved QAPP is required to submit quarterly and annual Quality Assurance Reports. These reports provide descriptions of quality assurance or quality control problems encountered during sampling and/or analysis along with the corrective actions taken to solve the problem. The quarterly QA reports are submitted as an addendum to the Quarterly Progress Reports submitted to the Project Leader, while the annual report is a separate document submitted directly to the ANRC QA Officer. VI. WORKPLAN FORMATTING REQUIREMENTS 1. Use Workplan template provided. 2. 11 Tahoma font size for text (Titles may be other font sizes). 3. Page setup: Margins: ♦ Top and Bottom — 1 inch ♦ Left and Right sides — 0.75 inches ♦ Headers and Footers — 0.5 inches 4. Include a document control format using an 8 font, in the upper right hand corner of each page, starting after the summary page and ending before the appendix (budget sheets). The format is as follows: mom Project Title: Date: Version #: Page _ of _. VII. DEFINITIONS: Task: A major identifiable project component such as "preliminary survey of stream bank erosion in the target watershed". Each task has an objective that is measurable and each task has one or more deliverables. Budget: the expected cost for each task. Each task will have a separate budget for that particular task. Schedule: Proposed start and completion dates for the task. Objective: The expected outcome of completing a task. Subtask: A discrete work item necessary to complete the task. Also referred to as a milestone. Schedule: A table giving the estimated completion date of each subtask and task. Deliverable: An output of the task that will be physically given to the project officer. For instance: conducting a project coordination meeting is not a deliverable but minutes from the project coordination meeting is a deliverable. Deliverables may be reports, data, bulletins, booklets, fact sheets, slide sets and / or other information. -10- Attachment 1 NONPOINT SOURCE SUMMARY PAGE for the CWA, Section 319(h) Arkansas Nonpoint Source Management Program 1. Title of Project: 2. Project Goals/ Objectives: 3. Project Tasks: (Restate from workplan) 4. Measures of Success: (Restate from workplan) S. Project Type: Statewide ( ); Watershed ( ); Demonstration ( ) 6. Waterbody Type: River ( ); Groundwater ( ); Other ( ) 7. Project Location: 8. NPS Management Program Reference: State of Arkansas Agricultural/Silvicultural Nonpoint Source Management Plan 2011-2016 Section ####. 9. NPS Assessment Report Status: Impaired ( ); Impacted ( ); Threatened ( ) 10. Key Project Activities: Hire Staff ( ); Monitoring ( ); Regulatory Assistance ( ); Technical Assistance ( ); Education ( ); Implementation ( ); Demonstration ( ); Other ( ) 11. NPS Management Program Elements: (List associated milestones numbers as found in the State of Arkansas Agricultural/Silvicultural Management Program) 12. Project Costs: Federal (not to exceed 57% of total): $ EPA -Required Match (43% of total): $ Total: $ 13. Project Management: 14. Project Period: Attachment 2 PROJECT WORKPLAN TEMPLATE Project ### {Project Title} {Responsible Entity} FY 2015, CWA Section 319(h) Problem/Need Statement Text General Project Description: Text Tasks, Objectives, Subtasks, Schedules, Deliverables, and Estimated Costs Task 1, Federal $ Objectives: Text. Subtask 1.1 Text Subtask 1.2 Text Costs Non -Federal Match Subtask 1.X ... Text Deliverables: Text (Anticipated Completion Date). Task 2, Federal Objectives: Text Subtask 2.1 Text Subtask 2.2 Text Subtask 2.X... Costs Non -Federal Match Deliverables: Text (Anticipated Completion Date). -12- Total Total Task 3, Costs Federal Non -Federal Match Objective: Text Subtask 3.1 Text Subtask 3.2 Text Subtask 3.X... Deliverables: Text (Anticipated Completion Date). Task 4, Costs Federal Non -Federal Match Objective: Text Subtask 4.1 Text Subtask 4.2 Text Subtask 4.X Text Deliverables: Text (Anticipated Completion Date). Task 5, Federal Objective: Text Subtask 5.1 Text Subtask 5.2 Text Subtask 5.X Text Deliverables: Text Costs Non -Federal Match (Anticipated Completion Date). -13- Total $ Total Total Task X, Reporting Federal Objective: Text Subtask X.1 Text Subtask X.2 Text Subtask XX... Text Non -Federal Match Deliverables: Text (Anticipated Completion Date). Total Schedule of Tasks and Outputs: (Note: You may use the month after project initiation for start and completion dates) Task Subtas k Numbe r Description Start Date Completion Date 1 1.1 1.2 1.X 2 2.1 2.2 2.X 3 3.1 3.2 3.X 4 4.1 4.2 4.X 5 5.1 5.2 5.X X X.1 XXX Report X.2 X.3 Coordination, Roles and Responsibilities Text -14- Public Participation: Text Measures of Success and Performance Text Reference to Project in the NPS Management Program Text Project Lead Name, Title Mailing Address Phone: Fax: E-mail: List of Appendices: Appendix X01 Estimated Project Budget Appendix X02 Estimated "Other" Budget, Appendix X03 Project Budget Justification Worksheet, Appendix X04 Literature Cited -15- Attachment 3 ESTIMATED PROJECT BUDGET for the CWA, Section 319(h) Arkansas Nonpoint Source Management Program Title of Project Proposing Agency Budget Period Non -Federal Total Object Class Categorx Federal Funds Match Costs Personnel $ $ $ Fringe Benefits (% of personnel) $ $ $ Subtotal Personnel and Fringe Benefits $ $ $ Travel $ $ $ Equipment $ $ $ Supplies $ $ $ Contractual $ $ $ Construction $ $ $ Miscellaneous $ $ $ Subtotal Other Direct Costs $ $ $ Total Direct Costs $ $ $ . *Indirect (% Rate) $ $ $ Total Project Costs $ $ $ *provide a copy of your most recent indirect cost agreement -16- The budget must include detail on: Personnel - Include position title, pay rate, and % effort or number of hours dedicated to the project. Fringe Benefits - Include the % used to calculate the fringe benefits. Travel - Describe trips including mileage and per diem rates. Please provide justification of the trips and mileage. Equipment - Defined by U.S. EPA as an "article of nonexpendable, tangible personal property having a useful life of more than one year and an acquisition cost of $5,000". The State of Arkansas defines Equipment at a value of $2,500. Therefore, Equipment items with an acquisition cost of less than $2,500 are defines as supplies. Describe and justify equipment items in detail. All equipment purchased with federal dollars, or a portion thereof cannot be sold, traded or disposed without the prior approval and authorization of ANRC. The use of proceeds derived from an authorized sale will be determined by ANRC. Supplies - List material and supply items necessary to conduct the project. Specify the need for special supply items such as computers, camera, electronic, communication equipment and etc. Contractual - List entity who will perform contracted outside services, describe services which are being contracted such as lab analysis, and provide detail on subcontractor's costs. All subcontracted costs are subject to the same cost principles particular to the subcontracting agency. Before_ a_ subcontractor can be selected or utilized Arkansas State bidding procedures must be followed. Construction - The cost of constructing facilities during the demonstration phase of the project. Miscellaneous - List in detail other costs budgeted such as telephone, copying costs, maintenance and repair costs, publication costs, rental costs, etc. Indirect Costs - Indirect costs may be charged only if your agency has a current negotiated indirect cost rate agreement with a federal agency. A copy of that agreement must be current and attached to your workplan when submitted. ANRC reserves the right to reject any indirect cost rate agreement or impose a maximum rate that will be allowed on any 319(h) project. -17- Attachment 4 PROJECT BUDGET JUSTIFICATION WORKSHEET BUDGET CATEGORIES INFORMATION (FROM SF424A, SECTION B TOTALS) Enter Total Program Costs, i.e., Federal and Non -Federal Funds Combined (Attach Separate Sheet(s) if necessary) Object Class Categories: a. Personnel: (Program Staffing - Number include and indicate vacant in positions) Position Position Title Class Annual Salary Rate Work Personnel Years Costs 1 2 3 4 5 (2) List items costing less than $5,000. You may list the items by groups, as appropriate. SUB -TOTAL Personnel Category Totals b. Fringe Benefits: Total c. Travel: Include estimates of In -State and Out of State travel including if appropriate, mileage in State or private vehicles, per diems air fare and conference fees. Travel: Total PROJECT BUDGET JUSTIFICATION WORKSHEET BUDGET CATEGORIES INFORMATION (FROM SF424A, SECTION B TOTALS) Enter Total Program Costs, i.e., Federal and Non -Federal Funds Combined (Attach Separate Sheet(s) if necessary) Object Class Categories: d. Equipment: (1) List each item costing $5,000 or more to be purchased for this project; SUB -TOTAL (2) List items costing less than $5,000. You may list the items by groups, as appropriate. SUB -TOTAL -18- COMBINED EQUIPMENT TOTAL e. Supplies: List by groups, as appropriate SUPPLIES TOTAL f. CONTRACTUAL: List each planned contract separately, type of service to be procured, proposed procurement method (i.e. small purchase, formal advertising, competitive negotiations or non-competitive negotiations) and the estimated cost. Also, please indicate if the proposed contract performance period will go beyond the budget period of assistance for which this application is submitted. COMBINED CONTRACTUAL TOTAL g. CONSTRUCTION N/A h. OTHER: Explain by major categories any items not included in above standard budget categories. Caution: Do not include or propose as a direct project cost, any cost that is indirect in nature (see OMB Circular A-87) or is included in the indirect cost pool on which the indirect cost rate item ' is based. OTHER TOTAL i. TOTAL DIRECT CHARGES: Sum of Items a. through h. j. INDIRECT COSTS: (Attach a copy of your latest indirect cost agreement) k. TOTAL PROPOSED PROGRAM COSTS Sum of Items i. and '. SHARE: FEDERAL 57% GRANTEE 43% -19- Attachment S WORKPLAN CHECKLIST for the CWA, Section 319(h) Arkansas Nonpoint Source Management Program Title of Project: Proposing Entity: I. NPS Summary Page Changes to be made to Item(s) No.: , 2. Project Introduction a. Problem Need/Statement b. General Project Description c. Page Numbers and Identifiers Throughout d. Are Water Quality Issues Addressed? 3. Workplan in required format - does the workplan include: a. Location Maps and Other Visual Aids b. On -Site Project Description Sign c. Provision for DQO/QAPP (If Required) d. Provision for Technology Transfer (and Education) e. Workplan Tasks: 1. Objective Description Under Each Task 2. Federal/Non-Federal Match/Total Budget $ 3. Descriptive Project Subtasks 4. Deliverables and Due Dates f. Identify Coordination, Roles, and Responsibilities g. Outline Public Participation h. Include Measures of Success i. Reference to the NPS Management Program j. Project Leaders Name, Telephone Number and Organizational Responsibility k. Has a diskette been submitted? 4. Project Budget in Required Format a. Administration Limited to 5% b. Title of Project c. Budget Period d. Detailed Description of Budget Items e. Federal/Non-Federal Match is 60%/40% e. Negotiated Indirect Cost Rate Agreement -20- Attachment 6 Single Audit Requirements Grantees that expend $300,000 or more within the State's fiscal year in federal financial assistance must have a single audit or program -specific audit performed in accordance with the Single Audit Act Amendments of 1996 and Office of Management and Budget (OMB) Circular A-133, Audits of States, Local Governments, and Non -Profit Organizations. Purpose of Audits Single audits performed under the act and revised Circular A-133 cover the entire operation of a grantee or at a least those departments or administer federal financial assistance. Program -Specific Audit The auditor will review only the grantee's financial statements for that program, rather than those of the entire organization or its respective units Circular A-133 Compliance Supplement When performing a single audit under revised Circular A-133, the auditor is required to consider the grantee's compliance with federal program requirements and related audit objective, in addition to the grantee's financial statements. OMB has identified in its compliance supplement 14 generic or cross -cutting requirements for testing: - activities allowed or unallowed - allowable costs/cost principles - cash management - Davis -Bacon Act - Eligibility - equipment and real property management - matching, level of effort and earmarking - period of availability of funds - procurement and suspension and debarment - program income - real property acquisition - reporting - subreceipient monitoring - special tests and provisions -21- Attachment 7 INVOICES Invoices are submitted to Arkansas Natural Resources Commission (ANRC) on a quarterly basis. It will take approximately 14 working days to receive payment from ANRC. Request invoices must be submitted as per attached examples. Procedures for processing invoices: (1) Invoices are submitted with quarterly report, which is based on the approved work plan. (2) Invoices and Quarterly Report are reviewed by Project Officer to ensure that invoices are proper for payment. (3) Funds are request by Grant Coordinator (4) After funds are received, the Accounting Section processes invoices. (5) The Accounting Section processes electronically transfers or direct payment to landowners (ANRCs Title X eligible cost share recipients). The following information is required on each invoice: (1) Project Title (2) Award number (3) The period that the invoice covers (date range): (4) Billing # or Tracking ID: (5) Federal Assistance ID: (6) Grant ID/Project No. (7) Breakdown of cost of billing by task and subtask (8) Breakdown of cost sharing expense -22- Attachment 8 Minority Business Enterprise (MBE) and Women's business Enterprise (WBE) Policy It is EPA policy that recipients of EPA financial assistance through grants, cooperative agreements and loans award a fair share of contracts/procurements to minority and women' business enterprises. Good Faith Efforts A recipient and prime contractor must engage in outreach, recruitment, or other race/gender neutral activities as part of their good faith efforts to achieve the fair share objective. If the recipient is a state or local government, the six affirmative steps are to: (1) Include qualified MBEs and WBEs on solicitation lists; (2) Assure that MBEs and WBEs are solicited whenever they are potential sources: (3) Divide total requirements, when economically feasible, into small tasks or quantities to permit maximum participation of MBEs and WBEs; (4) Establish delivery schedules, where the requirements of the work permit, which will encourage participation by MBEs and WBEs; (5) Use the services and assistance of the Small Business Administration and the Minority Business Development Agency, U. S. Department of Commerce, as appropriate; and (6) If the prime contractor awards contracts/procurements, require the contractor to take the affirmative steps in (1) thru (5). A Minority Business Enterprise (MBE) is a business concern that is (1) at least 51 percent owned by one or more minority individuals, or in the case of publicly owned business at lease 51 percent of the stock is owned by one or more minority individuals; and (2) whose daily business operations are managed and directed by one or more of the minority owners. U. S. citizenship is required. Recipients shall presume that minority individuals include Black Americans, Hispanic Americans, Native Americans, Asian Pacific Americans, or other group whose members are to be disadvantaged by the Small Business Act or by the Secretary of Commerce. A women business enterprise (WBE) is a business concern that is (1) at least 51 percent owned by one or more women, or in the case of a publicly owned business, at -23- least 51 percent of the stock is owned by one or more women and (2) whose daily business operations are managed and directed by one or more of the women owners. MBE/WBE Procurements Made During Quarters Report Forms' are submitted to ANRC within fifteen days following the end of each Federal fiscal year quarter. (See Attachment) -24- Project Tide: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/17/19 Version #:01 Page 1 of 17 Nonpoint Source Summary Page Project 20-#### FY 2020 CWA Section 319(h) 1. Title of Project: Urban and Rural Implementation of GI in the Beaver Lake Watershed 2. Project Goals/ Objectives: Implement recommendations from the Beaver Lake Watershed Protection Strategy (WPS) to reduce non -point source (NPS) sediment and nutrient loads to Beaver Lake. This will be accomplished by installation of three green infrastructure demonstration projects in the Beaver Lake Watershed. Water quality improvements will be achieved by demonstrating the benefits from voluntary implementation of Best Management Practices (BMPs) leading to institutionalization of green infrastructure practices throughout the watershed. 3. Project Tasks: 1) Financial Review; 2) Site Selection; 3) BMP Implementation; 4) Technology Transfer; 5) Reporting 4. Measures of Success: Three Green Infrastructure implementation projects installed with educational signage, three training workshops conducted, six seasonal education programs on non -point source BMP installation presented, twelve quarterly, three annual, and one final report, and three financial audits submitted. S. Project Type: Statewide ( ) Watershed ( ) Demonstration ( X ) 6. Waterbody Type: River ( X ) Groundwater ( ) Other ( ) 7. Project Location: The proposed project is located in the Beaver Lake watershed (HUC 8# 11010001), a priority for NPS efforts (ANRC 2018-2023 NPS Management Plan). 8. NPS Management Program Reference: Section 7 and Section 12 (ANRC 2018-2023 NPS Management Plan) and Beaver Lake Watershed Protection Strategy (2012). 9. NPS Assessment Report Status: Impaired ( X ) Impacted ( ) Threatened ( ) 10. Key Project Activities: Hire Staff ( ) Monitoring ( ) Technical Assistance ( ) Education (X) BMP Implementation (X) Demonstration Project (X) Other () Planning ( ) 11. NPS Management Program Elements: Section 7 and Section 12 (ANRC 2018-2023 NPS Management Plan) 12. Project Costs: Federal: $624,150 Non Federal: $470,850 Total: $1,095,000 13. Project Management: Clell Ford, Executive Director, Beaver Watershed Alliance 614 E. Emma Ave., Suite M438 Springdale, AR 72764 (479)750-8007, email: clell(&beaverwatershedalliance.org Website: www.beaverwatershedaIliance.ora 14. Project Period: October 1, 2020 to October 1, 2023 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/17/19 Version #:01 Page 2 of 17 Project 20-### Urban and Rural Implementation of GI in the Beaver Lake Watershed FY 2020, CWA Section 319(h) Introduction of Watershed Area (physical location of watershed) The Beaver Lake watershed (HUC 11010001) is located in the Boston Mountains and Ozark Highlands ecoregions of northwest Arkansas in Benton, Carroll, Madison, and Washington counties , The total Beaver Lake watershed is 1,192 square miles and includes 17 incorporated municipalities. Historically, the watershed has been characterized by forest and pasture land use with little development; however, over the last two decades nearly one quarter of the watershed land use has changed with significant increases in residential, commercial, and industrial development that have replaced forest and pastureland. The Beaver Reservoir is one of eleven priority watersheds in the Arkansas NPS Management Program. Several stream segments within the watershed are listed on the ADEQ's 2016 303 (d) list. The Beaver Lake watershed is a designated nutrient surplus area by the Arkansas Department of Agriculture, Natural Resources Division. Reducing non -point source sediment and nutrient inputs associated with land use change by incorporating green infrastructure projects into the Beaver Reservoir watershed will improve water quality. The Beaver Watershed Alliance (Alliance) works to implement the Beaver Lake Watershed Protection Strategy (TetraTech 2012), the first 9 element watershed management plan accepted by the USEPA in Arkansas. Problem/Need Statement Segments of the Beaver Reservoir watershed do not support their designated uses of aquatic life (ADEQ, 2016) due to excessive turbidity and sediment. Population density increases within a watershed lead to increased runoff volume from the urbanized areas (Paul and Meyer, 2001). As with most urban areas, impervious surfaces dominate the landscape increasing the potential for nutrients, sediment, metals, hydrocarbons, pesticides and litter to flow rapidly and untreated into storm drains and directly to creeks and streams. Water quality throughout the watershed is impacted by both streambank erosion and urban development. Section 2.2 of the Beaver Lake WPS forecasts the change sediment and phosphorus loading to Beaver Lake from 2006 to 2055. Though overall sediment and phosphorus loading from all sources is forecast to increase by 20.9% and 13.9% respectively from 2006 to 2055, sediment and phosphorus loading from urban high density development would increase by 164% and 155% respectively. A greater impact is forecast from low density development, with sediment and phosphorus loading increasing by 1645% and 1238% respectively. The WPS defines low density development as residential development with less than 35% imperviousness, which could also be termed rural residential sprawl; low density development, as a percentage of land use, is projected to increase from 2% to 18% of the total watershed area by 2055. These trends, with urban and sprawl forecast to account for a large portion of the increase in sediment and phosphorus loading in the Beaver Lake Watershed highlight the importance of institutionalizing or normalizing green infrastructure, low impact development practices for all development throughout the watershed. Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date: 12/17/19 Version #:01 Page 3 of 17 Soil erosion from already developed areas and increased drainage volume in urban and suburban streams has already caused massive amounts of sediments to enter streams in Beaver Lake watershed. Without erosion control measures, LID implementation on construction sites and implementation of sediment transport reduction features into affected streams, the impact of this additional influx of sediment to the already impaired upper Beaver Lake watershed will present serious water quality degradation. Degradation of the water quality will result in additional loss of designated uses for both aquatic/wildlife and human uses. Green infrastructure can be used as BMP to address hydrologic modification resulting from rapid land use change by reducing runoff volume and improving the retention of nutrients and sediment. This project is to reduce runoff volume, sediment, and .nutrients entering streams through implementation of green infrastructure. General Project Description This project has two goals. The first is to demonstrate low impact development practices and to encourage thoughtful growth/development in an effort to minimize and mitigate hydrologic modification. This will be accomplished by implementing three demonstration green infrastructure projects in highly visible public locations throughout the Beaver Lake watershed. This goal will be accomplished in coordination and cooperation with the cooperative sponsor entities for each site as detailed below. Project management and oversight responsibilities will depend on the jurisdiction and is outlined below. The second goal is to institutionalize and promote green infrastructure as a common and preferable water quality BMP for voluntary implementation by individuals and organizations. The Alliance will approach this goal for the Project by engaging individuals and organizations educational presentations and information; it will also identify and connect entities providing technical assistance for low impact / green infrastructure projects with the communities wishing to pursue voluntary installations throughout the Beaver Lake Watershed. There are three areas in the Beaver Lake Watershed targeted by this project. The proposed areas are located in three different HUC 12 watersheds. Area 1 is the highly urbanized Town Branch -West Fork White River (110100010404) including Tanglewood Branch in downtown Fayetteville. Area 2 is in the Bear Creek -Beaver Lake (110100010705) on the rapidly growing eastern edge of Rogers, where the Lake Atalanta impounds Prairie Creek immediately upstream from Beaver Lake. Area 3 is in the Beaver Dam -Beaver Lake (110100010710) subbasin, the location of the community of Lost Bridge which has runoff discharging directly to Beaver Lake. Area 1: Tanglewood Branch in downtown Fayetteville has one of the highest densities of impervious surface in the Beaver Lake Watershed. The City of Fayetteville will be the lead jurisdiction for this site. As part of the Cultural Arts Corridor redevelopment plan, the City is replacing a 3.26 acre parking area that is currently 83% impervious with a park and cultural arts complex that will be at least 44% pervious. Currently there is no stormwater retention in the 115 acre sub basin that drains to this site; this project will install stormwater retention — detention to store at least the 80' percentile storm event on-site. This is part of the City's larger Cultural Arts Corridor project connecting Dixon Street and the Walton Arts Center complex with the Razorback Greenway, restored sections of Tanglewood branch that are not included in this project request. Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/17/19 Version #:01 Page 4 of 17 Area 2: Lake Atalanta park in the city of Rogers is proposed as a second demonstration project for sediment reduction. The City of Rogers and Ozarks Water Watch partnered on 319(h) project 15-500 to install 2600 square feet of pervious parking as part of the Sediment Reduction and LID Demonstration Project at the Lake Atalanta park pavilion. The City of Rogers will be the leading jurisdiction for this area, with Ozarks Water Watch providing environmental monitoring support in Lake Atalanta. This project will address additional parking areas that were comparison sites for this initial demonstration project located directly adjacent to the lake; these add a total of an additional 8200 square feet of potential retrofit area; this area lacks stormwater retention. For this area, the Project is proposing installation of a low impact development parking space demonstration project to further enhance ongoing efforts to incorporate sediment transport reduction techniques into the development and construction community of northwest Arkansas and Beaver Lake watershed. Area 3: The Lost Bridge Village Community, an un -incorporated community governed by the Lost Bridge Village Community Association, will be the lead organization for this area which is the location of the third demonstration project. The Community maintains infrastructure including parking areas. There is no stormwater treatment infrastructure for runoff from these Community areas. All the Community areas are within 0.75 miles of Beaver Lake. As much as 6000 square feet of parking area at the Association's community building and the airport are candidates for low impact development retrofits. The common thread for each of these projects is the reduction in direct discharge of stormwater and related pollutants including nutrients and sediment to Beaver Lake or its tributary streams. Work on these three projects is slated to begin in October 2020 and be completed by September 2023. Conclusions from this project will be centered on the two project goals to successfully demonstrate the technology and promote voluntary installation of green infrastructure components throughout the watershed at a spectrum of scales. Demonstrating and successfully installing low impact development practices for several locations within the Watershed is intended to encourage thoughtful growth/development in an effort to minimize and mitigate hydrologic modification from development and reduce non -point source sediment and nutrient loads in the Beaver Lake watershed and reservoir. Promotion of educational outreach and technical resource development throughout the watershed will move individual residents, communities and other organizations closer to making voluntary green infrastructure practices the normal, common and preferable water quality BMPs for development. Additionally, the Alliance will help develop connections to entities that provide technical assistance for similar low impact / green infrastructure BMPs. Successful implementation of these goals will be reflected in the increase in routine installation of low impact development features which will help the Watershed see actual water quality improvements. Task 1: Financial Audit A financial review of all financial records by CPA following agreed upon procedures. Task 2: Site Selection Sites will be selected 4 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/17/19 Version #:01 Page 5 of 17 Task 3: Implementation Design and implementation of at least 3 Low Impact Development demonstrations in public areas throughout the Beaver Lake Watershed Task 4: Technology Transfer Educational outreach and provision for technical resources to assist with implementation of green infrastructure / low impact development projects on a routine basis through workshops, educational seminars and brochures Task 5 Reporting: All reports will be prepared and submitted (hard copies and electronically) according to the grant requirements. 1. Quarterly reports will be submitted utilizing the format/forms provided electronically by DNR and will briefly state accomplishments made for each subtask. Quarterly reports will also include implementation documentation (forms are provided electronically by DNR) that contains the following information: "Name and'USDA-NRCS practice number, farm number in which BMP was implemented, GPS or latitude/longitude of the BMP, number or acres affected and the date BMP implementation was completed. 2. Annual reports will be submitted to ANRC by October 1 of each year in which the project is/was active. The Annual Report will contain a summary of the BMP implementation documentation utilizing a form provided (electronically) by ANRC. This requirement will be in addition to a narrative summary of the project activities that occurred in the previous Federal Fiscal year (October 1 — September 30). 3. Attendance at annual project review meetings is required. The project cooperator is responsible for presenting an overview of the project, status, activities to date and any data collected. A copy of the presentation and/or documentation of project activities will be providedlo ANRC at the meetings. 4. Final Report will be submitted to ANRC at the completion or. the end date for the project. A Final Report Guidance will be provided by ANRC. The guidance will in outline form. The Final Report should be a narrative description and should encompass all activities (from start to finish) related to the project. An executive summary as well as a final outcome and/or conclusion section shall be contained in the Final Report. Due to 'the potential size and content (photographs, tables, charts, graphs, etc.) of the Final `Report, the report may, be submitted on CD. A minimum of two copies of the report are required. 5 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/ 17/ 19 Version #:01 Page 6 of 17 Tasks, Objectives, Subtasks, Schedules, Deliverables, and Estimated Costs Task 1, Financial Review Costs Federal Non -Federal Match Total $0 $18,000 $18,000 Objectives: A financial review of all financial records by CPA following agreed upon procedures. Subtask 1.1 Financial review year 1 Subtask 1.2 Financial review year 2 Subtask 1.3 Financial review year 3 �. Deliverables: 1. CPA report of Financial review Task 2, Site Selection Costs Federal Non -Federal Match- Total Objectives: What is the.general activity to be done or accomplished? Subtask 2.1 Step 2 what specifically needs to be done first? Subtask 2.2 Step 2 what specifically needs to be done second? Subtask 2.X Text Add additional numbers for subtask as needed. Deliverables: 1. What are you going to provide to ANRC to show this task/subtask has been completed? 2. Text. Add additional numbers for deliverables as needed. Task 3, What is the general activity to be done or accomplished? Costs Federal Non -Federal Match Total Objective: What is the general activity to be done or accomplished? Subtask 3.1 Step 3 what specifically needs to be done first? Subtask 3.2 Step 3 what specifically needs to be done second? Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/17/19 Version #:01 Page 7 of 17 Subtask 3.X Text Add additional numbers for subtask as needed. Deliverables: 1. What are you going to provide to ANRC to show this task/subtask has been completed? 2. Text. Add additional numbers for deliverables as needed. Task 4, What is the general activity to be done or accomplished? Costs Federal Non -Federal Match, Total Objective: What is the general activity to be done or accomplished? Subtask 4.1 Step 4 what specifically needs to be done first? Subtask 4.2 Step 4 what specifically needs to.be done second? Subtask 4.X Text Add additional numbers for subtask as needed. Deliverables: 1. What are you going to provide to ANRC to'show this task/subtask has been completed? 2. Text. Add additional numbers for deliverables as needed. Task 5, Reporting Federal Non -Federal. Match Total Objective: Provide ANRC information regarding the progress of this project on a quarterly and annual basis; further more provide a Final Report detailing the project. Subtask 5.1 Quarterly. Reports that include implementation documentation Subtask 5.2 Annual Reports. Subtask 5.3 Attend and participate in annual project review meetings Subtask 5.4 Final Report Deliverables: 1. Quarterly Reports with implementation documentation 2. Annual Reports submitted by October 1 each year of the project 3. Presentation and a copy of presentation/documentation of project activities provided at annual review meetings 4. Final Report at the conclusion of the project activities ADD ADDITIONAL TASK NUMBERS AS NEEDED BUT REPORTING WILL ALWAYS BE THE LAST TASK. Project Tide: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date: 12/17/19 Version #:01 Page 8 of 17 1.1 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date: 12/17/19 Version #:01 Page 9 of 17 Overall Schedule of Tasks and Outputs: (Note: You may use the month after protect initiation for start and completion dates) Task Subtask Number Start Completion Description Date Date 1 1.1 1.1 1.2 1.X ` 1.X 2.1 2 2.1 2.X 2.2 3.1 2.X 3 3.1 4.1 3.2 4.X 3.X 5.1 Quarterly Reports 4 4.1 4.2 4.X 5 5.1 Quarterly Reports 5.2 Annual Reports 5.3 Annual Project Review Meetings 5.4 Final Report Schedule of Task and Outputs to be completed within 12 months of project start date 0 Year i Task Subtask Start Completion Number Description Date Date 1 1.1 1.2 1.X ` 2 2.1 2.2 2.X 3 3.1 3.2 3.X 4 4.1 4.2 4.X 5 5.1 Quarterly Reports 0 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/17/19 Version #:01 Page 10 of 17 Schedule of Task and Outputs to be completed within 24 months of project start date Schedule of Task and Outputs to be completed within 36 months of project start date Year 2 Task Subtask Start Completion Number Description Date Date 1 1.1 1 1.2 1.X 2 2.1 ' 2.2 2.X 3 3.1 3.2 3.X 4 4.1 3 4.2 4.X 5 5.1 Quarterly Reports, 5.2 Annual Report 5.3 Annual Project Review Meeting Schedule of Task and Outputs to be completed within 36 months of project start date 10 Year 3 Task Subtask Number Start Completion Description Date Date 1 1.1 1.2 1.X 2 2.1 2.2 2.X 3 3.1 3.2 3.X 4 4.1 4.2 4.X 5 5.1 Quarterly Reports 5.2 Annual Report 5.3 Annual Project Review Meeting 5.4 Final Report 10 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date: 12/17/19 Version #:01 Page 11 of 17 Coordination, Roles and Responsibilities: The Beaver Watershed Alliance is putting the Project together and will be the lead organization for coordinating the implementation of this Project. The Alliance will coordinate with the Cities of Fayetteville and Rogers, the Lost Bridge Village Community Association and Ozarks Water Watch to accomplish the project tasks and goals. ' Public Participation: Yes. Technology transfer through education on green infrastructure / Low impact development techniques that can be employed at the residential scale throughout the watershed. The goal is to normalize the use of low impact development techniques by the general public, and transfer that normalcy to elected officials and government practice. , Measures of Success and Performance: What made the project successful / unsuccessful and what documentation will you have to support your success or failure. �- Reference to Project in the NPS Management Program: Section seven, Urban Runoff, p 70 - 71, NPS Management Program 2018-2023. Section twelve, Beaver Reservoir, p 120 objectives 12.8, 12.9 and p'121 objective 12.18, NPS Management Program 2018-2023. Project to be conducted in the Beaver Lake Watershed HUC 11010001, specifically in the Town Branch — West Fork White River (HUC 110100010404), Bear Creek — Beaver Lake (HUC 110100010705) and Beaver Dam- Beaver Lake (HUC 110100010710) sub basin. This project will use the guidance provided in the Beaver Lake Watershed Protection Strategy (Tetra Tech 2012), the first 9 element Watershed Management Plan accepted by the US EPA in Arkansas. Project Lead: The Beaver Watershed Alliance is the lead entity for this project. Overall responsibility for completing this project will lie with the Executive Director, particularly in terms of overseeing reporting, deliverables and financial responsibility for the project. The Alliance's Program Director will be the staff directly responsible for project management including time lines, reporting, schedules and budgets. ` Project Leads: ` Clell J. Ford, Executive Director, Beaver Watershed Alliance 614 E. Emma Ave. Suite M438 , Springdale, AR 72764 Becky Roark, Program Director, Beaver Watershed Alliance 614 E. Emma Ave. Suite M438 Springdale, AR 72764 List of Appendices: Appendix X01 Estimated Project Budget Appendix X02 Estimated "Other" Budget Appendix X03 Project Budget Justification Worksheet, 11 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date: 12/17/19 Version #:01 Page 12 of 17 Appendix X04 Literature Cited: , List the substantiating documentation J 12 Personnel Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/17/19 Version #:01 Page 13 of 17 Appendix X01 Estimated Project Budget Salary m/yrs Cost Federal Non Federal Total, Personnel Fringe Benefits XX% Total Personnel including Fringe Travel In State Out of State Total Travel $ Equipment List Total Equipment $ $ $ Supplies - List v $ $ $ Total Supplies, $ $ $ Contractual List Total Contractual Construction\, List Total Construction $ $ $ Other Entity Doing Project $ $ $ Total Other $ $ $ Total Direct Charges $ $ $ Indirect $ $ $ Grand Total $ $ $ 13 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date:12/17/19 Version #:01 Page 14 of 17 Appendix #02 Estimated "Other" Budget Personnel Salary $ $ Total, Personnel $ Fringe Benefits XX % Total Personnel with Fringe Travel In State Out of State Total Travel Equipment List Total Equipment Supplies List Total Supplies, Contractual List ' Total Contractual m/yrs Cost Federal Non List ` Federal Total Construction $ $ $ Other #.## $ $ $ $ $ Total Other $ $ $ Total Direct Charges $ $ $ Indirect $ $ $ Grand Total $ $ $ Construction \. List ` Total Construction $ $ $ Other List $ $ $ Total Other $ $ $ Total Direct Charges $ $ $ Indirect $ $ $ Grand Total $ $ $ 14 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date: 12/17/19 Version #:01 Page 15 of 17 Appendix X03 PROJECT BUDGET JUSTIFICATION WORKSHEET BUDGET CATEGORIES INFORMATION (FROM SF424A, SECTION B TOTALS) Enter Total Program Costs, i.e., Federal and Non -Federal Funds Combined Attach Separate Sheets if necessary) OBJECT CLASS CATEGORIES: a. Personnel: (Program Staffing — Number in include and indicate vacant positions) Position Position Title Class Annual Salary Rate Work Years Personnel Costs 1 2 3 4 5 Personnel Category Totals b. Fringe Benefits: Total c. Travel: Include estimates of In -State and Out of State travel including if appropriate, mileage in State or private vehicles, Per Diems, air fare and conference fees. In State Out of State TRAVEL: TOTAL d. Equipment: 1 List each item costing $5,000 or more to be purchased for thisproject: (2) List items costing less than $5,000. You may list items by groups, as appropriate. COMBINED EQUIPMENT TOTAL e. Supplies: List by groups, as appropriate SUPPLIES TOTAL f. Contractual: List each planned contract separately, type of service to be procured, proposed procurement method (i.e. small purchase, formal advertising, competitive negotiations or non-competitive negotiations) and the estimated cost. Also, please indicate if the proposed contract performance period will go beyond the budget period of assistance for which this application is submitted. COMBINED CONTRACTUAL TOTAL 15 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date: 12/17/19 Version #:01 Page 16 of 17 . Construction: TOTAL CONSTRUCTION h. Other: Explain by major categories any items not included in above standard budget categories. Caution: Do not include or propose as a direct project cost, any cost that is indirect in nature (see OMB Circular A- 87) or is included in the indirect cost pool on which the indirect cost rate item ' is based. OTHER TOTAL L TOTAL DIRECT CHARGES: Sum of Items a. through h. j. INDIRECT COSTS: (Attach a copy of your latest indirect cost agreement) $ k. TOTAL PROPOSED PROGRAM COSTS Sum of Items I and '. SHARE: FEDERAL XX% GRANTEE XX% Project Personnel Justification Summary: Provide a justification for each employee that may be hired or utilized in this project. Why do you need them? 16 Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed Date: 12/17/19 Version #:01 Page 17 of 17 Attachment 5 WORKPLAN CHECKLIST for the CWA, Section 319(h) Arkansas Nonpoint Source Management Program Title of Project: Urban and Rural Implementation of GI in the Beaver Lake Watershed Proposing Entity: Beaver Watershed Alliance 1. NPS Summary Page Changes to be made to Item(s) No.: 2. Project Introduction a. Problem Need/Statement b. General Project Description c. Page Numbers and Identifiers Throughout d. Are Water Quality Issues Addressed? 3. Workplan in required format - does the workplan include: a. Location Maps and Other Visual Aids b. On -Site Project Description Sign c. Provision for DQO/QAPP (If Required) d. Provision for Technology Transfer (and Education) e. Workplan Tasks: 1. Objective Description Under .Each Task 2. Federal/Non-Federal Match/Total Budget $ 3. Descriptive Project Subtasks 4. Deliverables and Due Dates f. Identify Coordination, Roles, and Responsibilities g. Outline Public Participation h. Include Measures of Success i. Reference to the NPS Management Program j. Project Leaders Name, Telephone Number and Organizational Responsibility k. Has a diskette been submitted? 4. Project Budget in Required Format a. Administration Limited to 5% b. Title of Project c. Budget Period d. Detailed Description of Budget Items e. Federal/Non-Federal Match is 60%/40% e. Negotiated Indirect Cost Rate Agreement 17 _ k3 BASIN '2 (i"' yy. � �.!% � � • 'f r �' S5. 3Acres v� toy a_ 'rr yy pf ti ♦' \�/ v,' ••+�-'�` SUBBASI-N.1 ._ --) `l+ •, Y�r«4A Ji B6:� Acres ....ACIt. i . � _ v* ' • a. w-ti►��T Nt- v } .f. `F n h.•, 1 •. .,,fir _._}: L.. �_�,.t` _ r. - r � -r, '•S- ". r°y �Ifi?i ■' \q—� f � ��.r ,f' �� I �t�f^�, ,�� �—u BASIN4 JS-\ �'-� '; p G. �+'' \�r -i ./. 1�d5 Acres. }� rr 4,.,'#� _ •�' �,. ' 4 ,' k� i� ft, Y� r. Nk- ir��-may' •r- �� ' ,` p�� � � M�� I ,� +X����-�4� Ih �� ,�iYP�^� � .�'1'.+jFi7,i 1 :.,•. ,,•�. _ y�yj�SI e I T y sueBA�siN,sl �r t t`s+�r l "•�- w g 1 �l _ - _ �jlr. t'�f,�►•1 +� 2"�52.Acies. W fir • �r - - i t h'5� -1I0?00 400 =0 BOFo eet y� _ wvw��4 Y���,• .I•- /'�f7��� - •rte �'f a - . r `..s 7'r r� -sw`' a+�.• xrK r ^• ,r"" .. r... �'�i 1�-•- N • Rr Y;�.�~� 1 inch = 200 feet •�'� \` C — �' 11 �.. i.l�. Od L NOTES AND ASSUMPTIONS: THE BUDGET SHOULD INCLUDE ALLOWANCES FOR THE FOLLOWING: CIVIC SPACE: fAY JON -ESI!CR20.t .we.c.o ro c.mr.aroi«.m+. SHEET INDEX WCRC PRICING UPGRADED RAZORBACK FAYETTEVILLE COMMONS CIVIL W O L T Z DOCUMENTS TO INCLUDE GREENWAY SECTIONS NOT AND FAY JONES WOODS aromw.+r a..w LI.00 CIVIC SPACE MATERIALS PLAN ISEE ALLOWANCE FOR INCLUDED IN LANDSCAPE SCOPE: SEE LANDSCAPE 1.I.10 FAY JONES WOODS MATERIALS PLAN TANGLEWOOD BRANCH DRAWINGS; PROVIDE PRICING DRAWINGS L4.01 CIVIC SPACE WATERCOURSE RESTORAI ION SCOPE ALLOWANCE AS NOTED L5.00 CIVIC SPACE FURNISHINGS PLAN SEE CIVIL PRICING DRAWING STREETSCAPES SCOPE: L5.10 FAY JONES WOODS LIGHTING S FURNISHINGS PLAN FOR INFRASTRUCTURE SEE STREETSCAPES PRICING L6.10 FAY JONES WOODS PLANTING PLAN COMPONEMS OF PACKAGE 17.01 CIVIC SPACE LIGHIING PRECEDENTS FAYETTEVILLE COMMONS SITE �ti1ti > 1 �• JJII� d� Cultural Arts corridor 7—A KEY PUN E SHEET INDEX l L0.00 II � r NOTES AND ASSUMPTIONS: THE BUDGET SHOULD INCLUDE ALLOWANCES FOR THE FOLLOWING: CIVIC SPACE: fAY JON -ESI!CR20.t .we.c.o ro c.mr.aroi«.m+. SHEET INDEX L0.00 KEY PLAN B SHEET INDEX NELSON BYRD:: CIVIL W O L T Z C1.00 CIVIL INFRASTRUCTURE PLAN ••c- .. �. LANDSCAPE aromw.+r a..w LI.00 CIVIC SPACE MATERIALS PLAN LI.OI CIVIC SPACE MATERIALS PRECEDENTS 1.I.10 FAY JONES WOODS MATERIALS PLAN 1.1.11 FAY JONES WOODS PRECEDENTS L4.00 CIVIC SPACE SECTIONS L4.01 CIVIC SPACE WATERCOURSE L4.10FAY JONES WOODS SECTIONS L5.00 CIVIC SPACE FURNISHINGS PLAN L5.01 CIVIC SPACE FURNISHINGS PRECEDENTS L5.10 FAY JONES WOODS LIGHTING S FURNISHINGS PLAN L6.00 CIVIC SPACE PLANTING PLAN L6.10 FAY JONES WOODS PLANTING PLAN L7.00 CIVIC SPACE LIGHTING PIAN 17.01 CIVIC SPACE LIGHIING PRECEDENTS �ti1ti > 1 �• JJII� d� Cultural Arts corridor KEY PUN E SHEET INDEX L0.00 7-71 RAINGARDEN PLANTING AND SOIL MIX -GRASSES, SHRUBS, PERENNIALS SOIL: 24" MIN CONTINUOUS SOIL TRENCH UNDERPAVINGAND SUSPENDED SLABS I - L 71 i— AMING MIX - LARGE SHERAD HE GRASSESSHRUBS, PERENNIALS 6" CALL MIN. IN. 0 SOIL: 24" MIN `[a`/!j REINFORCED TURF GRASS qTY - (43J SOIL: 36 MIN I - L 71 i— MEDIUMSHADE TREE LARGE SHERAD HE 4' CALIPER MIN. 6" CALL MIN. IN. 0 `[a`/!j qTY - (31 J SOIL: 6" MIN qTY - (43J SOIL: 36 MIN I I I SMALLFLOWERINGTREE EXTRA LARGE SHADE TREE EXERCISE 0 3" CALIPER MIN. 0 12"CALIPER MIN. CITYCITY-13oJ orY - 01 SOIL 36 MIN - SOIL: 36" MIN I J GREEN SPACE AREA = 41,618 SF CRUSH STONE PAVING M AGGREGATE BASE = 16,629 SF TREE WELL = 2802 SF - PERVIOUS PAVERS^ 3766 SF ' r' I - L 71 i— I I I 1. 1 1 a... �r I I I � I I I I I li I ...... FUTURE BUILDINGS NOT ': INCLUDED IN PRICING EXERCISE NELSON BYRDR WOLTZ vnsm� s�an [:OmOO� CIVIC SPACE L6.00 V FREESTANDING AND RETAINING SEAT —S, , CONCRETE AND WEATHERING STEEL WITH HARDWOOD SEATS rs .61 --1. Z. 'r. II 4N.. { PP CONCRETE RETANNG WALLS wiM INTEGRAL COLOR r t r � uy ♦ �� ,,�. n' i V l- ADA COMPLANT STAINLESS STEEL OR CORTEN GRATING `. t S, i HARDWOOD DECKING j 3TONEPAZi;'C SUSP-DED CONCRETE SLA! ®� STONE PAVERS ON AGGREGATE EASE L11 r r r INTEGRALLY COLONES PP CONCRETE W RH SPECWITY StRpNG AND SKINAGE i T NTEGRALIY COLORED IP CONCRETE WITN EXPOSED AGGREGATE `�rF• T! pJMlf I R ow CRUSHED STONE PAVING ON AGGREGATE EASE NELSON BYRDU WOE TZ I �RANITE PAVERS ON CONCRETE SUE V_ -Rolm SPECIALTY IP CONCRETE CONCRETE IAVE16 AND STONE LAVERS ON CONCRETE SIRE • �r I � � JI Culturol Arts Corridor nr. ...• -� + it CMC SPACE -� ..."_ MATERIAL " PRECEDENTS Ll .01 MAC NE ROUTED SOLD GRANTS W ATERCOVRSE WITH NArrVE PUNTING NELSON BYRDI. WOLTZ mw �T NOT FOR 1 CONSTRUCTION p � f �"R7 -� —.• _`— r..n ..� ;i.r F.� -'1 11 � i- i`'�'�-r" � -1 '_ Culfurol Arcs I Comdor CIVIL R INFRASTAUCTURE C4 _ PLAN olsson CT 1.00