HomeMy WebLinkAbout19-20 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 19-20
File Number: 2019-0942
ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM:
A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CLEAN WATER ACT GRANT
FROM THE ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM IN THE
AMOUNT OF $300,000.00 FOR THE INSTALLATION OF LOW IMPACT DEVELOPMENT
STORMWATER MANAGEMENT ELEMENTS IN THE CULTURAL ARTS CORRIDOR CIVIC
SPACE
WHEREAS, Clean Water Act grant funding is available through the Arkansas Nonpoint Source
Pollution Management Program that will allow the City to include low impact development stormwater
management elements in the Cultural Arts Corridor Civic Space; and
WHEREAS, if the grant is awarded, the City will be responsible for matching funds in the amount of
$129,000.00 to come from the Cultural Arts Corridor bond fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application
for a Clean Water Act grant from the Arkansas Nonpoint Source Pollution Management Program in the
amount of $300,000.00 for the installation of low impact development stormwater management elements
in the Cultural Arts Corridor Civic Space.
PASSED and APPROVED on 1/7/2020
Page 1 Printed on 119120
File Number.' 2019-0942
Resolution 19-20
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Page 2 Printed on 119120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0942
Agenda Date: 1/7/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: C. 6
ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM:
A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CLEAN WATER ACT GRANT FROM
THE ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM IN THE
AMOUNT OF $300,000.00 FOR THE INSTALLATION OF LOW IMPACT DEVELOPMENT
STORMWATER MANAGEMENT ELEMENTS IN THE CULTURAL ARTS CORRIDOR CIVIC
SPACE
WHEREAS, Clean Water Act grant funding is available through the Arkansas Nonpoint Source Pollution
Management Program that will allow the City to include low impact development stormwater management
elements in the Cultural Arts Corridor Civic Space; and
WHEREAS, if the grant is awarded, the City will be responsible for matching funds in the amount of
$129,000.00 to come from the Cultural Arts Corridor bond fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes an application for a
Clean Water Act grant from the Arkansas Nonpoint Source Pollution Management Program in the amount of
$300,000.00 for the installation of low impact development stormwater management elements in the Cultural
Arts Corridor Civic Space.
City of Fayetteville, Arkansas Page 1 Printed on 11812020
City of Fayetteville Staff Review Form
2019-0942
Legistar File ID
1/7/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Leif Olson 12/20/2019 SUSTAINABILITY/RESILIENCE (631)
Submitted By Submitted Date Division / Department
Action Recommendation:
Approval of a resolution to submit for a Clean Water Act (CWA) 319(h) Arkansas Nonpoint Source Management
Program grant application for the installation of low impact development stormwater management elements
for the Cultural Arts Corridor Civic Space not to exceed a total grant amount of $300,000 (City match portion
$129,000).
Account Number
Project Number
Budgeted Item? NA
Does item have a cost? NA
Budget Adjustment Attached? NA
Budget Impact:
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Fund
Project Title
0
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 7, 2020
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Susan Norton, Communications Director
FROM: Peter Nierengarten, Sustainability Director
CC: Chris Brown, City Engineer
DATE: December 19, 2019
CITY COUNCIL MEMO
SUBJECT: Approval of a resolution to submit for a Clean Water Act (CWA) 319(h)
Arkansas Nonpoint Source Management Program grant application for the
installation of low impact development stormwater management elements
for the Cultural Arts Corridor Civic Space not to exceed a total grant
amount of $300,000 (City match portion $129,000).
RECOMMENDATION:
Staff recommends approval of a resolution to submit a Clean Water Act, Section 319(h)
Arkansas Nonpoint Source Management Program grant application for installation of low impact
development stormwater management elements the Cultural Arts Corridor not to exceed a total
grant amount of $300,000 (City portion $129,000).
BACKGROUND:
The US Environmental Protection Agency's (EPA) development and implementation of
programs for the control of nonpoint sources of pollution was established with the passage of
the Water Quality Act amendment to the Clean Water Act in 1987. It seeks to enable the goals
of the act by promoting the expeditious development and implementation of nonpoint source
pollution programs. The EPA's goal is for Section 319(h) funds to be directed towards effective,
high quality nonpoint pollution projects that will lead to water quality impairment de -listings from
the Arkansas Department of Environmental Quality 2016 impaired stream 303(d) list.
The EPA desires a balanced State program that includes both watershed projects and
institutionalization of long-term programs. EPA Region 6 emphasizes the need for, and
encourages the use of, a more comprehensive watershed approach, and they support and
encourage the use of Total Maximum Daily Loads (TMDL) in high priority watershed projects
and well defined educational programs. Projects should stress interagency coordination,
demonstrate new or innovative technologies or institutional approaches, use approaches that
have statewide applicability, use comprehensive approaches, and stress public participation and
technology transfer.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
The Arkansas Nonpoint Source Pollution Management Program has as its mission to "achieve
and maintain beneficial uses of the waters of the state," and seeks to accomplish this through
the "efforts of local, state and federal agencies working with and for the citizens of Arkansas..."
It seeks to assure effective and efficient use of financial resources by facilitating cooperation
between local, state and federal agencies (Arkansas Nonpoint Source Management Program:
2018 through 2023). Arkansas will implement the NPS management program by using a
balanced approach, emphasizing on -the -ground management in watersheds identified impaired
or threatened waters in accordance with a prioritization completed by the state lead agencies.
Watershed projects will be targeted toward the identified causes of impairment, while statewide
activities will also be conducted to improve the general awareness of NPS pollution and
knowledge of proper management to protect the waters of the state.
The types of NPS activities that can be funded with Section 319(h) grants include:
♦ various land management practices and techniques that keep sediment in place;
♦ animal waste management practices for areas not meeting the criteria for CAFOS;
♦ best management practices for erosion -inducing activities in sensitive areas;
♦ use of more environmentally benign inputs; use of disease/drought/pest resistant plants;
♦ improved pesticide storage, handling, and mixing; and, improved chemical inventory control,
♦ Technical assistance or technology transfer that results in implementation of additional
water quality BMPs.
Section 319(h) projects are for "implementation" and you must be able to document either water
quality improvements, BMP implementation, or improvement in some environmental indicator.
DISCUSSION:
This CWA 319(h) grant application project led by the Beaver Watershed Alliance has two goals.
The first is to demonstrate low impact development practices that encourage thoughtful growth
and development that minimizes and mitigates for hydrologic modification. This will be
accomplished by implementing demonstration green infrastructure projects in highly visible
public locations throughout the Beaver Lake watershed. This goal will be accomplished through
a coordinated effort between the City of Fayetteville and the Beaver Watershed Alliance. The
second goal is to institutionalize and promote green infrastructure as a common and preferable
water quality best management practice for voluntary implementation by individuals and
organizations.
The Beaver Watershed Alliance and the City of Fayetteville would use funding provided by the
Clean Water Act, Section 319(h) Arkansas Nonpoint Source Management Program grant to
offset costs associated with installing green infrastructure/low impact development infrastructure
to capture and treat stormwater for the Civic Space located within the Cultural Arts Corridor
project. The Tanglewood Branch in downtown Fayetteville has one of the highest densities of
impervious surface in the Beaver Lake Watershed. As part of the Cultural Arts Corridor
redevelopment plan, the City is replacing a 3.26 -acre parking area that is currently 83%
impervious with a park and cultural arts complex that will be at least 44% pervious. Currently
there is very little stormwater retention in the 115 -acre sub basin that drains to this site; this
project will install stormwater retention — detention to store at least the 80th percentile storm
event on-site. Stream restoration projects for sections of Tanglewood branch in the Fay Jones
Woodland are not included in this project request.
Construction of the low impact development stormwater infrastructure in the civic space will be
completed in tandem with the Phase II Cultural Arts Corridor construction project in 2022/2023.
BUDGET/STAFF IMPACT:
The City's required matching funds ($129,000) for this project are proposed to come from the
bond issuance for the Cultural Arts Corridor Project. City matching funds would not be required
until late 2021 or 2022 and the City Council would have authority to approve the grant award
prior to the funds being encumbered.
Attachments:
Arkansas Natural Resources Commission FY 2020 Workplan Development Procedures
Working draft of CWA Section 319(h) grant application
Tanglewood Branch Sub -Watershed Map
CAC Civic Space Planting Plan illustrating current and future impervious surface conditions
-_�._----------FY2020 WORKPLAN
DEVELOPM ENT PROCEDURES
for
CWA, Section 319(h) Projects
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ARKANSAS NATURAL RESOURCES COMMISSION
101 E. Capitol, Suite 350
Little Rock, Arkansas 72201
(501) 682-1611
-I-
ARKANSAS NATURAL RESOURCES COMMISSION
-- WORKPLAN DEVELOPMENT PROCEDURES
for
CWA, Section 319(h) Projects
Page
I. Introduction.......................................................................................... 3
iI. Project Workplans................................................................................. 4
III. Workplan Content and Formatting Requirements ................................. 5
IV. Monitoring and Quality Assurance Requirements ................................. 8
V. Minimum Reporting Requirements....................................................... 9
VI. Workplan Formatting Requirements..................................................... 9
VII. Definitions........................................................................................... 10
Attachments
1. Nonpoint Source Summary Page.............................................................11
2. Project Workplan Template.....................................................................12
3. Estimated Project Budget........................................................................16
4. Budget 3ustification Worksheet..............................................................18
S. Workplan Checklist.................................................................................. 21
6. Single Audit Requirements...................................................................... 22
7. Invoices.......................................................:........................................... 23
8. MBE WBE................................................................................................. 24
-2-
CWA, Section 319(h) Arkansas Nonpoint Source Management Program
Workplan Development Procedures
I. INTRODUCTION
Development and implementation of programs for the control of nonpoint sources of pollution
has been established as national policy with the passage of the Water Quality Act (1987)
amendment to the Clean Water Act. It seeks to enable the goals of the act to be met by
promoting the expeditious development and implementation of NPS programs.
EPA's goal is to ensure that the Section 319(h) funds are directed toward effective, high quality
NPS projects that will achieve the best possible results in addressing NPS pollution that will lead
to water quality impairment delistings from the state's 303(d) list. Therefore, demonstrated
results in water -quality improvement and protection are vitally important.
EPA desires a balanced State program that includes both watershed projects and
institutionalization of long-term programs. EPA Region 6 emphasizes the need for and
encourages the use of a more comprehensive watershed approach, and they support and
encourage the use of Total Maximum Daily Loads (TMDL) in high priority watershed projects
and well defined educational programs. Projects should stress interagency coordination,
demonstrate new or innovative technologies or institutional approaches, use approaches that
have statewide applicability, use comprehensive approaches, and stress public participation and
technology transfer.
The Arkansas Nonpoint Source Pollution Management Program has as its mission to "achieve
and maintain beneficial uses of the waters of the state," and seeks to accomplish this through
the "efforts of local, state and federal agencies working with and for the citizens of Arkansas..."
It seeks to assure effective and efficient use of financial resources by facilitating cooperation
between local, state and federal agencies (Arkansas Nonpoint Source Management Program:
2018 through 2023). Arkansas will implement the NPS management program by using a
balanced approach, emphasizing on -the -ground management in watersheds identified impaired
or threatened waters in accordance with a prioritization completed by the state lead agencies.
Watershed projects will be targeted toward the identified causes of impairment, while statewide
activities will also be conducted to improve the general awareness of NPS pollution and
knowledge of proper management to protect the waters of the state.
The types of NPS activities that can be funded with Section 319(h) grants include:
♦ various land management practices and techniques that keep sediment in place;
♦ animal waste management practices for areas not meeting the criteria for CAFOS;
♦ best management practices for erosion -inducing activities in sensitive areas;
use of more environmentally benign inputs; use of disease/drought/pest resistant plants;
♦ improved pesticide storage, handling, and mixing; and, improved chemical inventory
control,
♦ Technical assistance or technology transfer that results in implementation of additional
water quality BMPs.
-3-
Section 319(h) projects are for "implementation" and you have to be able to document either
water quality improvements, BMP implementation, or improvement in some environmental
indicator. Monitoring activities to determine the effectiveness of specific pollution prevention
projects are eligible activities, but general assessment monitoring of water quality is ineligible.
Section 319(h) grants do not support research, studies, developmental activities, or
conferences. Demonstrations are only fundable if they include technology transfer elements
and result in'BMP implementation. Verification of BMP implementation beyond those included
in the demonstration will be required.
Section 319 grants are not entitlements. The State must justify that each project submitted will
effectively treat a significant water quality problem and that the project merits the cost.
Therefore, demonstrated results in water quality improvement and protection through
implementation of BMPs and other NPS prevention methods are vitally important. The ANRC
may enlist a NPS Support group to assist in selecting prospective projects from proposals
submitted by prospective grantees based on specified criteria and invites selected investigators
to submit project workplans. A copy of the proposal form is included as Attachment 1. Only
projects that address one or more milestones stated in Arkansas' Nonpoint Source Management
Program will be considered. Copies of the current year's milestone schedule may be obtained
from the Nonpoint Source Management Section at the ANRC.
II. PR03ECT WORKPLANS
The project workplan is a detailed plan of action for implementing the proposed project, and is
used to:
• Determine if the project meets the requirements for section 319(h) projects as set in the
Clean Water Act and most current EPA Guidance.
• Justify the cost of the project.
• Track progress of the project with respect to scheduled tasks and subtasks versus funds
expended.
• Provide continuity of the project should key personnel leave.
The ANRC and the EPA Region VI review project workplans. The reviewers are proficient in
water quality management or grant management, but are not likely to be experts in your field.
Reviewers at the EPA are also not likely to be familiar with the location of your proposed
project or the specific water quality problem that you are working with. You have to provide
the detail necessary to make them understand why you are proposing the project and what you
intend to do.
Funds are generally granted for a period not to exceed three (3) years. The non-federal
share of the funding must be at least 43% of the project cost (i.e., a project costing $100 is to
be $43 nonfederal and $57 federal). Administrative costs are not to be included in the project.
Indirect costs may be fundable if the agency has an Indirect Cost Agreement with the federal
government and the ANRC agrees to include those costs. Deliverables for general distribution
(i.e., videos, news releases, literature) will be submitted to EPA, Region 6 for approval
through the Arkansas Natural Resources Commission.
-4-
III. WORKPLAN CONTENT AND FORMATTING REQUIREMENTS
Project workplans must include the following items and information:
1) Nonpoint Source Summary Page
2) Workplan
a) Project Title
b) Problem/Need Statement
c) General Project Description
d) Tasks, Objectives, Subtasks, Schedules, Deliverables and Estimated Costs
e) Coordination Roles and Responsibilities
f) Public Participation
g) Measures of Success and Performance
h) Reference to Project in the NPS Management Program and your EPA accepted 9 element
Watershed Management Plan
i) Project Leads Name, Telephone Number and Organization Responsible for Implementing
the Project
3) Estimated Project Budget
4) Project Budget Justification Worksheet
The workplan package shall be submitted electronically. It may be sent as an attachment to an
email or recorded on a labeled CD. The electronic copy of the workplan should be produced in
Microsoft Word 2010 or earlier version.
I. Nonpoint Source Summary Page - The NPS Summary Page gives a brief overview of the
proposed project and must accompany each workplan. The summary page should give the
project title, project goals and objectives, project tasks, measures of success, project type
(statewide, watershed, or demonstration), waterbody type (river, groundwater, or other),
project location, NPS management program reference, 9 element Watershed Management
Plan reference, NPS assessment report status, key project activities, NPS management
program elements, project costs, project management, and project period. A Nonpoint
Source Summary Page is included as Attachment 2.
2. Workplan - Section 319(h) workplans must provide the following information (An example
workplan is included in Attachment 5):
a. Project Title - Give a brief descriptive title directly related to the specific project such
as "Silvicultural Best Management Practices for Streamside Management Zones in
Arkansas".
b. Problem/Need Statement - This section is very important because it sets the stage
for your proposed project. Provide enough detail to adequately describe the nonpoint
source water quality problem(s) that your project will address. Also give a clear narrative
statement justifying the need for the project to solve or prevent the identified nonpoint
source water quality problem(s).
-5-
c. General Project Description — Give a brief overview of how the project will be
implemented, explaining who is going to do what, when it is to be done, where it is to be
done, and how it will be accomplished.
d. Tasks, Objectives, Subtasks, Schedules, Deliverables, and Estimated Costs -
List, in chronological sequence, the tasks along with objectives and detailed subtasks with
scheduled completion dates. Each task should include estimated costs. Be sure to include
a task or subtask for Data Quality Objective (DQO) and Quality Assurance Project Plan
(QAPP) development if your project requires any type of data collection. In addition,
include a separate task for reporting (i.e., quarterly, annual, QA, etc., reports). List and
describe the products to be delivered to EPA for each associated task. (i.e. QAPP, design
plans, quarterly reports, final report, etc.).
Include maps and visual aides, as appropriate, for identifying the location and detailing the
water quality concerns to be addressed in this project and where the BMPs would be
implemented. Define physical characteristics or other pertinent information that supports
the project. Use of Geographic Information Systems (GIS) is encouraged if available. Note:
EPA, Region 6 cannot support the purchase of a GIS system with 319(h) funds. In addition,
the use of GIS as a planning tool in the NPS program is generally considered an ineligible
activity. However, EPA, Region 6 will consider supporting GIS usage with 319(h) funds
when the system has been previously developed and installed and will be used as part of an
overall project to target the most effective sites for BMP implementation.
e. Coordination, Roles, and Responsibilities - Briefly list each participating
organization and agency and its specific role in the project and specifically what its
responsibilities are in the project.
f. Public Participation - Every 319(h) project must have a public participation
component included to provide the required information and education, technology transfer
and local acceptance of the project BEFORE the project is started. Briefly describe how
this component will be accomplished and list the appropriate tasks associated with it.
g. Measures of Success and Performance - There are two types of measures of
success: Actual water quality improvement data, and progress in implementing BMPs and
reducing loads. Describe how you will evaluate the effectiveness of the project towards
solving the identified NPS problem(s).
h. Reference to Project in the NPS Management Program — Provide reference and
page number in the NPS Management Program and the watershed name or segment
number as appropriate. Also include reference to relevant sections to your 9 element
Watershed Management Plan accepted by EPA.
L Project Leads Name, Telephone Number and Organization Responsibility for
Implementing the Project - List the project manager's name, telephone number, e-mail
address, the agency organization they represent and their affiliation.
3. Project Budget - Provide a detailed budget for all costs. The budget must show the
estimated total cost broken down into federal and non-federal match, and must include an
explanation of how the non-federal match will be met. The budget must also be broken
down into object class categories and justification for costs included in the workplan.
Project budgets must provide detail sufficient to justify the expense. Justify supplies and
equipment based on their use in the project (e.g., five samplers to be used one at each
sampling station and one spare = $15,000 or General office supplies including paper,
pencils, printer pens etc. for producing project reports = $500). The tasks, objectives, and
subtasks, should have enough detail in them to justify the budget as being reasonable and
show that the project is cost effective. However, if you are unable to provide this
information under the tasks and subtasks, a detailed justification narrative is needed as an
attachment or supplement to the budget. See Attachment 2 for the required budget
format. An example of a currently approved budget is included in Attachment 4.
Unless you have made a previous agreement with ANRC, assume that you will be providing
the non-federal match. In general, each dollar spent is part federal and part not -federal
match. You will be asked to document match when you request payment for work
completed.
If you propose to claim "In -Kind" match, indicate on your budget what it will be and how
you will document the "In -Kind" as it is earned. If you propose to purchase equipment with
all federal dollars early in the project and then provide matching over the period of the
project, then this needs to be clearly spelled out in the budget and must be agreed to by all
parties including ANRC and EPA.
If you propose to purchase a vehicle, you must document that 1) there is no other option
and 2) the cost to the project is less for purchase of a vehicle than for leasing a vehicle.
Provide a copy of the cost analysis as an appendix to the workplan.
ANRC and EPA may ask for additional information for any part(s) of the workplan at any
time before the workplan is approved. ANRC and EPA may reject or disapprove any
workplan submitted if they (ANRC or EPA) determine the project does not:
• meet the goals of the Nonpoint Source Management Program,
• EPA's guidance criteria
• provide reasonable assurance the project will adequately address the pollutant of
concern
• potentially lead to a waterbody or stream segment delisting from the 303(d) list
-7-
IV. MONITORING AND QUALITY ASSURANCE REQUIREMENTS
All collection of environmental data must be conducted in accordance with an approved Quality
Assurance Project Plan (QAPP). The QAPP must be approved by ANRC and EPA before any
costs for these activities may be incurred. Any costs incurred prior ANRC and EPA approval will
be ineligible for reimbursement. The water quality lab that you use must be approved by ADEQ
and listed with the QA officer at ANRC. All laboratories will be subject to audits by the ANRC.
In addition, water quality sampling or other field data collection will be subject to periodic field
audits.
Data Quality Objective (DQO) And Quality Assurance Project Plan (QAPP) - The DQO
process is a systematic planning process for ensuring that environmental data will be adequate
for its intended use. The DQO is a required part of the QAPP and should clarify objectives,
define appropriate types of data to collect, and specify the tolerable levels of potential decision
errors.
The QAPP is a formal document describing in comprehensive detail the necessary quality
assurance (QA), quality control (QC), and other technical activities that must be implemented to
ensure that the results of the data collection will satisfy the stated performance criteria. The
QAPP should ensure project management commitment and involvement, provide a specific plan
for QA/QC requirements for the project, assure that the project sampling is implemented as
planned, define oversight responsibilities for the sampling, define assessment requirements,
and provide for a continuous improvement capability. If a DQO and QAPP are required, they
should be described as a task or subtask and listed as a deliverable and milestone in the
workplan. This plan must be developed in accordance with the ANRC's current Quality
Management Plan (QMP). Guidelines for preparing a proper QAPP are found in EPA QA/R-5
entitled "Interim Draft EPA Requirements for Quality Assurance Project Plans."
NOTE: The QAPP is sent to EPA through the ANRC, and must be approved by both before any
costs may be incurred for sampling or data generation. You should plan on submitting your
QAPP to ANRC at least 90 days prior to the initiation of any sampling.
Page Numbers/ Document Control — Each page should have a brief running title, current
revision date, agency acronym, fiscal year identification (i.e. FY15), and page number in the
upper right hand corner.
Contact ANRC for specific requirements, examples and the required format.
-8-
V. MINIMUM REPORTING REQUIREMENTS
Include project reporting as a grant task. Required reports include:
• Quarterly progress reports: This report is a summary of progress on each task and subtask.
Slippage reports should be provided for tasks or subtasks that are behind schedule. Any
additional information pertinent to the project should also be included. The ANRC will use
this report to track progress versus funds expended. Quarterly reports will be due to ANRC
by the 15th day of each federal fiscal quarter. ARNC has developed a uniform format for
quarterly reports. Any deviation from the format will not be accepted and will result in
forfeiture of incurred cost.
• Annual progress report: This report is a brief description of the project and discussion of
significant accomplishments and problems encountered. Significant accomplishments
should be related to environmental indicators such as water quality trends, BMPs
implemented or behavior changed. Corrective Actions taken during the year, why they
occurred and how they were corrected must be included in the Annual report.
• Final project report: Final reports are due 90 days after completion of the project pursuant
to 40 CFR Part 31. Final report are to be written in such a manner that anyone reading the
report could understand the process, progress, activities, interactions, benefits of the
project and future activities or needs that would completely address the NPS pollutant of
concern. The report must also identify the progress made in meeting one or more of the 9
elements in the EPA accepted Watershed Management Plan.
QA Reports: Each project with an approved QAPP is required to submit quarterly and
annual Quality Assurance Reports. These reports provide descriptions of quality assurance
or quality control problems encountered during sampling and/or analysis along with the
corrective actions taken to solve the problem. The quarterly QA reports are submitted as
an addendum to the Quarterly Progress Reports submitted to the Project Leader, while the
annual report is a separate document submitted directly to the ANRC QA Officer.
VI. WORKPLAN FORMATTING REQUIREMENTS
1. Use Workplan template provided.
2. 11 Tahoma font size for text (Titles may be other font sizes).
3. Page setup:
Margins:
♦ Top and Bottom — 1 inch
♦ Left and Right sides — 0.75 inches
♦ Headers and Footers — 0.5 inches
4. Include a document control format using an 8 font, in the upper right hand corner of each
page, starting after the summary page and ending before the appendix (budget sheets).
The format is as follows:
mom
Project Title:
Date:
Version #:
Page _ of _.
VII. DEFINITIONS:
Task: A major identifiable project component such as "preliminary survey of
stream bank erosion in the target watershed". Each task has an objective that is
measurable and each task has one or more deliverables.
Budget: the expected cost for each task. Each task will have a separate budget for
that particular task.
Schedule: Proposed start and completion dates for the task.
Objective: The expected outcome of completing a task.
Subtask: A discrete work item necessary to complete the task. Also referred to
as a milestone.
Schedule: A table giving the estimated completion date of each subtask and
task.
Deliverable: An output of the task that will be physically given to the project
officer. For instance: conducting a project coordination meeting is not a
deliverable but minutes from the project coordination meeting is a deliverable.
Deliverables may be reports, data, bulletins, booklets, fact sheets, slide sets and
/ or other information.
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Attachment 1
NONPOINT SOURCE SUMMARY PAGE
for the
CWA, Section 319(h) Arkansas Nonpoint Source Management Program
1. Title of Project:
2. Project Goals/ Objectives:
3. Project Tasks: (Restate from workplan)
4. Measures of Success: (Restate from workplan)
S. Project Type: Statewide ( ); Watershed ( ); Demonstration ( )
6. Waterbody Type: River ( ); Groundwater ( ); Other ( )
7. Project Location:
8. NPS Management Program Reference: State of Arkansas Agricultural/Silvicultural
Nonpoint Source Management Plan 2011-2016 Section ####.
9. NPS Assessment Report Status: Impaired ( ); Impacted ( ); Threatened ( )
10. Key Project Activities: Hire Staff ( ); Monitoring ( ); Regulatory Assistance ( );
Technical Assistance ( ); Education ( ); Implementation ( ); Demonstration ( ); Other ( )
11. NPS Management Program Elements: (List associated milestones numbers as found
in the State of Arkansas Agricultural/Silvicultural Management Program)
12. Project Costs:
Federal (not to exceed 57% of total): $
EPA -Required Match (43% of total): $
Total: $
13. Project Management:
14. Project Period:
Attachment 2
PROJECT WORKPLAN TEMPLATE
Project ###
{Project Title}
{Responsible Entity}
FY 2015, CWA Section 319(h)
Problem/Need Statement
Text
General Project Description:
Text
Tasks, Objectives, Subtasks, Schedules, Deliverables, and Estimated Costs
Task 1,
Federal
$
Objectives: Text.
Subtask 1.1 Text
Subtask 1.2 Text
Costs
Non -Federal Match
Subtask 1.X ... Text
Deliverables: Text (Anticipated Completion Date).
Task 2,
Federal
Objectives: Text
Subtask 2.1 Text
Subtask 2.2 Text
Subtask 2.X...
Costs
Non -Federal Match
Deliverables: Text (Anticipated Completion Date).
-12-
Total
Total
Task 3,
Costs
Federal Non -Federal Match
Objective: Text
Subtask 3.1 Text
Subtask 3.2 Text
Subtask 3.X...
Deliverables: Text (Anticipated Completion Date).
Task 4,
Costs
Federal Non -Federal Match
Objective: Text
Subtask 4.1 Text
Subtask 4.2 Text
Subtask 4.X Text
Deliverables: Text (Anticipated Completion Date).
Task 5,
Federal
Objective: Text
Subtask 5.1 Text
Subtask 5.2 Text
Subtask 5.X Text
Deliverables: Text
Costs
Non -Federal Match
(Anticipated Completion Date).
-13-
Total
$
Total
Total
Task X, Reporting
Federal
Objective: Text
Subtask X.1 Text
Subtask X.2 Text
Subtask XX... Text
Non -Federal Match
Deliverables: Text (Anticipated Completion Date).
Total
Schedule of Tasks and Outputs:
(Note: You may use the month after project initiation for start and completion dates)
Task
Subtas
k
Numbe
r
Description
Start
Date
Completion
Date
1
1.1
1.2
1.X
2
2.1
2.2
2.X
3
3.1
3.2
3.X
4
4.1
4.2
4.X
5
5.1
5.2
5.X
X
X.1
XXX Report
X.2
X.3
Coordination, Roles and Responsibilities
Text
-14-
Public Participation:
Text
Measures of Success and Performance
Text
Reference to Project in the NPS Management Program
Text
Project Lead
Name, Title
Mailing Address
Phone:
Fax:
E-mail:
List of Appendices:
Appendix X01 Estimated Project Budget
Appendix X02 Estimated "Other" Budget,
Appendix X03 Project Budget Justification Worksheet,
Appendix X04
Literature Cited
-15-
Attachment 3
ESTIMATED PROJECT BUDGET
for the
CWA, Section 319(h) Arkansas Nonpoint Source Management Program
Title of Project
Proposing Agency
Budget Period
Non -Federal Total
Object Class Categorx
Federal Funds
Match
Costs
Personnel
$
$
$
Fringe Benefits (% of personnel)
$
$
$
Subtotal Personnel and Fringe Benefits
$
$
$
Travel
$
$
$
Equipment
$
$
$
Supplies
$
$
$
Contractual
$
$
$
Construction
$
$
$
Miscellaneous
$
$
$
Subtotal Other Direct Costs
$
$
$
Total Direct Costs
$
$
$ .
*Indirect (% Rate)
$
$
$
Total Project Costs
$
$
$
*provide a copy of your most recent indirect cost agreement
-16-
The budget must include detail on:
Personnel - Include position title, pay rate, and % effort or number of hours dedicated to the
project.
Fringe Benefits - Include the % used to calculate the fringe benefits.
Travel - Describe trips including mileage and per diem rates. Please provide justification of the
trips and mileage.
Equipment - Defined by U.S. EPA as an "article of nonexpendable, tangible personal property
having a useful life of more than one year and an acquisition cost of $5,000". The State of
Arkansas defines Equipment at a value of $2,500. Therefore, Equipment items with an
acquisition cost of less than $2,500 are defines as supplies. Describe and justify equipment
items in detail. All equipment purchased with federal dollars, or a portion thereof cannot be
sold, traded or disposed without the prior approval and authorization of ANRC. The
use of proceeds derived from an authorized sale will be determined by ANRC.
Supplies - List material and supply items necessary to conduct the project. Specify the need
for special supply items such as computers, camera, electronic, communication equipment and
etc.
Contractual - List entity who will perform contracted outside services, describe services which
are being contracted such as lab analysis, and provide detail on subcontractor's costs. All
subcontracted costs are subject to the same cost principles particular to the subcontracting
agency. Before_ a_ subcontractor can be selected or utilized Arkansas State bidding
procedures must be followed.
Construction - The cost of constructing facilities during the demonstration phase of the
project.
Miscellaneous - List in detail other costs budgeted such as telephone, copying costs,
maintenance and repair costs, publication costs, rental costs, etc.
Indirect Costs - Indirect costs may be charged only if your agency has a current negotiated
indirect cost rate agreement with a federal agency. A copy of that agreement must be current
and attached to your workplan when submitted. ANRC reserves the right to reject any indirect
cost rate agreement or impose a maximum rate that will be allowed on any 319(h) project.
-17-
Attachment 4
PROJECT BUDGET JUSTIFICATION WORKSHEET
BUDGET CATEGORIES INFORMATION (FROM SF424A, SECTION B TOTALS)
Enter Total Program Costs, i.e., Federal and Non -Federal Funds Combined
(Attach Separate Sheet(s) if necessary)
Object Class Categories:
a. Personnel: (Program Staffing - Number
include and indicate vacant in
positions) Position
Position Title Class
Annual
Salary
Rate
Work Personnel
Years Costs
1 2
3
4 5
(2) List items costing less than $5,000. You may list the items by
groups, as appropriate.
SUB -TOTAL
Personnel Category Totals
b. Fringe Benefits: Total
c. Travel: Include estimates of In -State and Out of State travel
including if appropriate, mileage in State or private vehicles, per
diems air fare and conference fees.
Travel: Total
PROJECT BUDGET JUSTIFICATION WORKSHEET
BUDGET CATEGORIES INFORMATION (FROM SF424A, SECTION B TOTALS)
Enter Total Program Costs, i.e., Federal and Non -Federal Funds Combined
(Attach Separate Sheet(s) if necessary)
Object Class Categories:
d. Equipment:
(1) List each item costing $5,000 or more to be purchased for this
project;
SUB -TOTAL
(2) List items costing less than $5,000. You may list the items by
groups, as appropriate.
SUB -TOTAL
-18-
COMBINED EQUIPMENT TOTAL
e. Supplies: List by groups, as appropriate
SUPPLIES TOTAL
f. CONTRACTUAL: List each planned contract separately, type of
service to be procured, proposed procurement method (i.e.
small purchase, formal advertising, competitive negotiations or
non-competitive negotiations) and the estimated cost. Also,
please indicate if the proposed contract performance period will
go beyond the budget period of assistance for which this
application is submitted.
COMBINED CONTRACTUAL TOTAL
g. CONSTRUCTION N/A
h. OTHER: Explain by major categories any items not included in
above standard budget categories. Caution: Do not include or
propose as a direct project cost, any cost that is indirect in
nature (see OMB Circular A-87) or is included in the indirect cost
pool on which the indirect cost rate item ' is based.
OTHER TOTAL
i. TOTAL DIRECT CHARGES: Sum of Items a. through h.
j. INDIRECT COSTS: (Attach a copy of your latest indirect cost
agreement)
k. TOTAL PROPOSED PROGRAM COSTS Sum of Items i. and '.
SHARE: FEDERAL 57% GRANTEE 43%
-19-
Attachment S
WORKPLAN CHECKLIST
for the
CWA, Section 319(h) Arkansas Nonpoint Source Management Program
Title of Project:
Proposing Entity:
I. NPS Summary Page
Changes to be made to Item(s) No.: ,
2. Project Introduction
a. Problem Need/Statement
b. General Project Description
c. Page Numbers and Identifiers Throughout
d. Are Water Quality Issues Addressed?
3. Workplan in required format - does the workplan include:
a. Location Maps and Other Visual Aids
b. On -Site Project Description Sign
c. Provision for DQO/QAPP (If Required)
d. Provision for Technology Transfer (and Education)
e. Workplan Tasks:
1. Objective Description Under Each Task
2. Federal/Non-Federal Match/Total Budget $
3. Descriptive Project Subtasks
4. Deliverables and Due Dates
f. Identify Coordination, Roles, and Responsibilities
g. Outline Public Participation
h. Include Measures of Success
i. Reference to the NPS Management Program
j. Project Leaders Name, Telephone Number and Organizational Responsibility
k. Has a diskette been submitted?
4. Project Budget in Required Format
a. Administration Limited to 5%
b. Title of Project
c. Budget Period
d. Detailed Description of Budget Items
e. Federal/Non-Federal Match is 60%/40%
e. Negotiated Indirect Cost Rate Agreement
-20-
Attachment 6
Single Audit Requirements
Grantees that expend $300,000 or more within the State's fiscal year in federal financial
assistance must have a single audit or program -specific audit performed in accordance
with the Single Audit Act Amendments of 1996 and Office of Management and Budget
(OMB) Circular A-133, Audits of States, Local Governments, and Non -Profit
Organizations.
Purpose of Audits
Single audits performed under the act and revised Circular A-133 cover the entire
operation of a grantee or at a least those departments or administer federal financial
assistance.
Program -Specific Audit
The auditor will review only the grantee's financial statements for that program, rather
than those of the entire organization or its respective units
Circular A-133 Compliance Supplement
When performing a single audit under revised Circular A-133, the auditor is required to
consider the grantee's compliance with federal program requirements and related audit
objective, in addition to the grantee's financial statements.
OMB has identified in its compliance supplement 14 generic or cross -cutting
requirements for testing:
- activities allowed or unallowed
- allowable costs/cost principles
- cash management
- Davis -Bacon Act
- Eligibility
- equipment and real property management
- matching, level of effort and earmarking
- period of availability of funds
- procurement and suspension and debarment
- program income
- real property acquisition
- reporting
- subreceipient monitoring
- special tests and provisions
-21-
Attachment 7
INVOICES
Invoices are submitted to Arkansas Natural Resources Commission (ANRC) on a
quarterly basis. It will take approximately 14 working days to receive payment from
ANRC. Request invoices must be submitted as per attached examples.
Procedures for processing invoices:
(1) Invoices are submitted with quarterly report, which is based on the approved work
plan.
(2) Invoices and Quarterly Report are reviewed by Project Officer to ensure that invoices
are proper for payment.
(3) Funds are request by Grant Coordinator
(4) After funds are received, the Accounting Section processes invoices.
(5) The Accounting Section processes electronically transfers or direct payment to
landowners (ANRCs Title X eligible cost share recipients).
The following information is required on each invoice:
(1) Project Title
(2) Award number
(3) The period that the invoice covers (date range):
(4) Billing # or Tracking ID:
(5) Federal Assistance ID:
(6) Grant ID/Project No.
(7) Breakdown of cost of billing by task and subtask
(8) Breakdown of cost sharing expense
-22-
Attachment 8
Minority Business Enterprise (MBE) and
Women's business Enterprise (WBE)
Policy
It is EPA policy that recipients of EPA financial assistance through grants, cooperative
agreements and loans award a fair share of contracts/procurements to minority and
women' business enterprises.
Good Faith Efforts
A recipient and prime contractor must engage in outreach, recruitment, or other
race/gender neutral activities as part of their good faith efforts to achieve the fair share
objective.
If the recipient is a state or local government, the six affirmative steps are to:
(1) Include qualified MBEs and WBEs on solicitation lists;
(2) Assure that MBEs and WBEs are solicited whenever they are potential sources:
(3) Divide total requirements, when economically feasible, into small tasks or quantities
to permit maximum participation of MBEs and WBEs;
(4) Establish delivery schedules, where the requirements of the work permit, which will
encourage participation by MBEs and WBEs;
(5) Use the services and assistance of the Small Business Administration and the
Minority Business Development Agency, U. S. Department of Commerce, as appropriate;
and
(6) If the prime contractor awards contracts/procurements, require the contractor to
take the affirmative steps in (1) thru (5).
A Minority Business Enterprise (MBE) is a business concern that is (1) at least 51
percent owned by one or more minority individuals, or in the case of publicly owned
business at lease 51 percent of the stock is owned by one or more minority individuals;
and (2) whose daily business operations are managed and directed by one or more of
the minority owners.
U. S. citizenship is required. Recipients shall presume that minority individuals include
Black Americans, Hispanic Americans, Native Americans, Asian Pacific Americans, or
other group whose members are to be disadvantaged by the Small Business Act or by
the Secretary of Commerce.
A women business enterprise (WBE) is a business concern that is (1) at least 51
percent owned by one or more women, or in the case of a publicly owned business, at
-23-
least 51 percent of the stock is owned by one or more women and (2) whose daily
business operations are managed and directed by one or more of the women owners.
MBE/WBE Procurements Made During Quarters Report Forms' are submitted to
ANRC within fifteen days following the end of each Federal fiscal year quarter. (See
Attachment)
-24-
Project Tide: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/17/19
Version #:01
Page 1 of 17
Nonpoint Source Summary Page
Project 20-#### FY 2020 CWA Section 319(h)
1. Title of Project: Urban and Rural Implementation of GI in the Beaver Lake Watershed
2. Project Goals/ Objectives: Implement recommendations from the Beaver Lake
Watershed Protection Strategy (WPS) to reduce non -point source (NPS) sediment and
nutrient loads to Beaver Lake. This will be accomplished by installation of three green
infrastructure demonstration projects in the Beaver Lake Watershed. Water quality
improvements will be achieved by demonstrating the benefits from voluntary
implementation of Best Management Practices (BMPs) leading to institutionalization of
green infrastructure practices throughout the watershed.
3. Project Tasks: 1) Financial Review; 2) Site Selection; 3) BMP Implementation; 4)
Technology Transfer; 5) Reporting
4. Measures of Success: Three Green Infrastructure implementation projects installed with
educational signage, three training workshops conducted, six seasonal education programs
on non -point source BMP installation presented, twelve quarterly, three annual, and one
final report, and three financial audits submitted.
S. Project Type: Statewide ( ) Watershed ( ) Demonstration ( X )
6. Waterbody Type: River ( X ) Groundwater ( ) Other ( )
7. Project Location: The proposed project is located in the Beaver Lake watershed (HUC
8# 11010001), a priority for NPS efforts (ANRC 2018-2023 NPS Management Plan).
8. NPS Management Program Reference: Section 7 and Section 12 (ANRC 2018-2023
NPS Management Plan) and Beaver Lake Watershed Protection Strategy (2012).
9. NPS Assessment Report Status: Impaired ( X ) Impacted ( ) Threatened ( )
10. Key Project Activities: Hire Staff ( ) Monitoring ( ) Technical Assistance ( )
Education (X) BMP Implementation (X) Demonstration Project (X) Other () Planning ( )
11. NPS Management Program Elements: Section 7 and Section 12 (ANRC 2018-2023
NPS Management Plan)
12. Project Costs: Federal: $624,150 Non Federal: $470,850 Total: $1,095,000
13. Project Management: Clell Ford, Executive Director, Beaver Watershed Alliance
614 E. Emma Ave., Suite M438
Springdale, AR 72764
(479)750-8007, email: clell(&beaverwatershedalliance.org
Website: www.beaverwatershedaIliance.ora
14. Project Period: October 1, 2020 to October 1, 2023
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/17/19
Version #:01
Page 2 of 17
Project 20-###
Urban and Rural Implementation of GI in the Beaver Lake Watershed
FY 2020, CWA Section 319(h)
Introduction of Watershed Area (physical location of watershed)
The Beaver Lake watershed (HUC 11010001) is located in the Boston Mountains and Ozark
Highlands ecoregions of northwest Arkansas in Benton, Carroll, Madison, and Washington
counties ,
The total Beaver Lake watershed is 1,192 square miles and includes 17 incorporated
municipalities. Historically, the watershed has been characterized by forest and pasture land
use with little development; however, over the last two decades nearly one quarter of the
watershed land use has changed with significant increases in residential, commercial, and
industrial development that have replaced forest and pastureland. The Beaver Reservoir is one
of eleven priority watersheds in the Arkansas NPS Management Program. Several stream
segments within the watershed are listed on the ADEQ's 2016 303 (d) list. The Beaver Lake
watershed is a designated nutrient surplus area by the Arkansas Department of Agriculture,
Natural Resources Division. Reducing non -point source sediment and nutrient inputs associated
with land use change by incorporating green infrastructure projects into the Beaver Reservoir
watershed will improve water quality. The Beaver Watershed Alliance (Alliance) works to
implement the Beaver Lake Watershed Protection Strategy (TetraTech 2012), the first 9
element watershed management plan accepted by the USEPA in Arkansas.
Problem/Need Statement
Segments of the Beaver Reservoir watershed do not support their designated uses of aquatic
life (ADEQ, 2016) due to excessive turbidity and sediment. Population density increases within
a watershed lead to increased runoff volume from the urbanized areas (Paul and Meyer, 2001).
As with most urban areas, impervious surfaces dominate the landscape increasing the potential
for nutrients, sediment, metals, hydrocarbons, pesticides and litter to flow rapidly and
untreated into storm drains and directly to creeks and streams.
Water quality throughout the watershed is impacted by both streambank erosion and urban
development. Section 2.2 of the Beaver Lake WPS forecasts the change sediment and
phosphorus loading to Beaver Lake from 2006 to 2055. Though overall sediment and
phosphorus loading from all sources is forecast to increase by 20.9% and 13.9% respectively
from 2006 to 2055, sediment and phosphorus loading from urban high density development
would increase by 164% and 155% respectively. A greater impact is forecast from low density
development, with sediment and phosphorus loading increasing by 1645% and 1238%
respectively. The WPS defines low density development as residential development with less
than 35% imperviousness, which could also be termed rural residential sprawl; low density
development, as a percentage of land use, is projected to increase from 2% to 18% of the total
watershed area by 2055. These trends, with urban and sprawl forecast to account for a large
portion of the increase in sediment and phosphorus loading in the Beaver Lake Watershed
highlight the importance of institutionalizing or normalizing green infrastructure, low impact
development practices for all development throughout the watershed.
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date: 12/17/19
Version #:01
Page 3 of 17
Soil erosion from already developed areas and increased drainage volume in urban and
suburban streams has already caused massive amounts of sediments to enter streams in
Beaver Lake watershed. Without erosion control measures, LID implementation on construction
sites and implementation of sediment transport reduction features into affected streams, the
impact of this additional influx of sediment to the already impaired upper Beaver Lake
watershed will present serious water quality degradation. Degradation of the water quality will
result in additional loss of designated uses for both aquatic/wildlife and human uses. Green
infrastructure can be used as BMP to address hydrologic modification resulting from rapid land
use change by reducing runoff volume and improving the retention of nutrients and sediment.
This project is to reduce runoff volume, sediment, and .nutrients entering streams through
implementation of green infrastructure.
General Project Description
This project has two goals. The first is to demonstrate low impact development practices and
to encourage thoughtful growth/development in an effort to minimize and mitigate hydrologic
modification. This will be accomplished by implementing three demonstration green
infrastructure projects in highly visible public locations throughout the Beaver Lake watershed.
This goal will be accomplished in coordination and cooperation with the cooperative sponsor
entities for each site as detailed below. Project management and oversight responsibilities will
depend on the jurisdiction and is outlined below. The second goal is to institutionalize and
promote green infrastructure as a common and preferable water quality BMP for voluntary
implementation by individuals and organizations. The Alliance will approach this goal for the
Project by engaging individuals and organizations educational presentations and information; it
will also identify and connect entities providing technical assistance for low impact / green
infrastructure projects with the communities wishing to pursue voluntary installations
throughout the Beaver Lake Watershed.
There are three areas in the Beaver Lake Watershed targeted by this project. The proposed
areas are located in three different HUC 12 watersheds. Area 1 is the highly urbanized Town
Branch -West Fork White River (110100010404) including Tanglewood Branch in downtown
Fayetteville. Area 2 is in the Bear Creek -Beaver Lake (110100010705) on the rapidly growing
eastern edge of Rogers, where the Lake Atalanta impounds Prairie Creek immediately upstream
from Beaver Lake. Area 3 is in the Beaver Dam -Beaver Lake (110100010710) subbasin, the
location of the community of Lost Bridge which has runoff discharging directly to Beaver Lake.
Area 1: Tanglewood Branch in downtown Fayetteville has one of the highest densities of
impervious surface in the Beaver Lake Watershed. The City of Fayetteville will be the lead
jurisdiction for this site. As part of the Cultural Arts Corridor redevelopment plan, the City is
replacing a 3.26 acre parking area that is currently 83% impervious with a park and cultural
arts complex that will be at least 44% pervious. Currently there is no stormwater retention in
the 115 acre sub basin that drains to this site; this project will install stormwater retention —
detention to store at least the 80' percentile storm event on-site. This is part of the City's
larger Cultural Arts Corridor project connecting Dixon Street and the Walton Arts Center
complex with the Razorback Greenway, restored sections of Tanglewood branch that are not
included in this project request.
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/17/19
Version #:01
Page 4 of 17
Area 2: Lake Atalanta park in the city of Rogers is proposed as a second demonstration project
for sediment reduction. The City of Rogers and Ozarks Water Watch partnered on 319(h)
project 15-500 to install 2600 square feet of pervious parking as part of the Sediment
Reduction and LID Demonstration Project at the Lake Atalanta park pavilion. The City of
Rogers will be the leading jurisdiction for this area, with Ozarks Water Watch providing
environmental monitoring support in Lake Atalanta. This project will address additional parking
areas that were comparison sites for this initial demonstration project located directly adjacent
to the lake; these add a total of an additional 8200 square feet of potential retrofit area; this
area lacks stormwater retention. For this area, the Project is proposing installation of a low
impact development parking space demonstration project to further enhance ongoing efforts to
incorporate sediment transport reduction techniques into the development and construction
community of northwest Arkansas and Beaver Lake watershed.
Area 3: The Lost Bridge Village Community, an un -incorporated community governed by the
Lost Bridge Village Community Association, will be the lead organization for this area which is
the location of the third demonstration project. The Community maintains infrastructure
including parking areas. There is no stormwater treatment infrastructure for runoff from these
Community areas. All the Community areas are within 0.75 miles of Beaver Lake. As much as
6000 square feet of parking area at the Association's community building and the airport are
candidates for low impact development retrofits.
The common thread for each of these projects is the reduction in direct discharge of
stormwater and related pollutants including nutrients and sediment to Beaver Lake or its
tributary streams. Work on these three projects is slated to begin in October 2020 and be
completed by September 2023.
Conclusions from this project will be centered on the two project goals to successfully
demonstrate the technology and promote voluntary installation of green infrastructure
components throughout the watershed at a spectrum of scales. Demonstrating and
successfully installing low impact development practices for several locations within the
Watershed is intended to encourage thoughtful growth/development in an effort to minimize
and mitigate hydrologic modification from development and reduce non -point source sediment
and nutrient loads in the Beaver Lake watershed and reservoir. Promotion of educational
outreach and technical resource development throughout the watershed will move individual
residents, communities and other organizations closer to making voluntary green infrastructure
practices the normal, common and preferable water quality BMPs for development.
Additionally, the Alliance will help develop connections to entities that provide technical
assistance for similar low impact / green infrastructure BMPs. Successful implementation of
these goals will be reflected in the increase in routine installation of low impact development
features which will help the Watershed see actual water quality improvements.
Task 1: Financial Audit A financial review of all financial records by CPA following agreed
upon procedures.
Task 2: Site Selection Sites will be selected
4
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/17/19
Version #:01
Page 5 of 17
Task 3: Implementation Design and implementation of at least 3 Low Impact Development
demonstrations in public areas throughout the Beaver Lake Watershed
Task 4: Technology Transfer Educational outreach and provision for technical resources to
assist with implementation of green infrastructure / low impact development projects on a
routine basis through workshops, educational seminars and brochures
Task 5 Reporting: All reports will be prepared and submitted (hard copies and electronically)
according to the grant requirements.
1. Quarterly reports will be submitted utilizing the format/forms provided electronically by
DNR and will briefly state accomplishments made for each subtask. Quarterly reports
will also include implementation documentation (forms are provided electronically by
DNR) that contains the following information: "Name and'USDA-NRCS practice number,
farm number in which BMP was implemented, GPS or latitude/longitude of the BMP,
number or acres affected and the date BMP implementation was completed.
2. Annual reports will be submitted to ANRC by October 1 of each year in which the project
is/was active. The Annual Report will contain a summary of the BMP implementation
documentation utilizing a form provided (electronically) by ANRC. This requirement will
be in addition to a narrative summary of the project activities that occurred in the
previous Federal Fiscal year (October 1 — September 30).
3. Attendance at annual project review meetings is required. The project cooperator is
responsible for presenting an overview of the project, status, activities to date and any
data collected. A copy of the presentation and/or documentation of project activities
will be providedlo ANRC at the meetings.
4. Final Report will be submitted to ANRC at the completion or. the end date for the
project. A Final Report Guidance will be provided by ANRC. The guidance will in outline
form. The Final Report should be a narrative description and should encompass all
activities (from start to finish) related to the project. An executive summary as well as a
final outcome and/or conclusion section shall be contained in the Final Report. Due to
'the potential size and content (photographs, tables, charts, graphs, etc.) of the Final
`Report, the report may, be submitted on CD. A minimum of two copies of the report are
required.
5
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/ 17/ 19
Version #:01
Page 6 of 17
Tasks, Objectives, Subtasks, Schedules, Deliverables, and Estimated Costs
Task 1, Financial Review
Costs
Federal Non -Federal Match Total
$0 $18,000 $18,000
Objectives: A financial review of all financial records by CPA following agreed upon
procedures.
Subtask 1.1 Financial review year 1
Subtask 1.2 Financial review year 2
Subtask 1.3 Financial review year 3 �.
Deliverables:
1. CPA report of Financial review
Task 2,
Site Selection
Costs
Federal Non -Federal Match- Total
Objectives: What is the.general activity to be done or accomplished?
Subtask 2.1 Step 2 what specifically needs to be done first?
Subtask 2.2 Step 2 what specifically needs to be done second?
Subtask 2.X Text Add additional numbers for subtask as needed.
Deliverables:
1. What are you going to provide to ANRC to show this task/subtask has been completed?
2. Text. Add additional numbers for deliverables as needed.
Task 3, What is the general activity to be done or accomplished?
Costs
Federal Non -Federal Match Total
Objective: What is the general activity to be done or accomplished?
Subtask 3.1 Step 3 what specifically needs to be done first?
Subtask 3.2 Step 3 what specifically needs to be done second?
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/17/19
Version #:01
Page 7 of 17
Subtask 3.X Text Add additional numbers for subtask as needed.
Deliverables:
1. What are you going to provide to ANRC to show this task/subtask has been completed?
2. Text. Add additional numbers for deliverables as needed.
Task 4, What is the general activity to be done or accomplished?
Costs
Federal Non -Federal Match, Total
Objective: What is the general activity to be done or accomplished?
Subtask 4.1 Step 4 what specifically needs to be done first?
Subtask 4.2 Step 4 what specifically needs to.be done second?
Subtask 4.X Text Add additional numbers for subtask as needed.
Deliverables:
1. What are you going to provide to ANRC to'show this task/subtask has been completed?
2. Text. Add additional numbers for deliverables as needed.
Task 5, Reporting
Federal Non -Federal. Match Total
Objective: Provide ANRC information regarding the progress of this project on a quarterly and
annual basis; further more provide a Final Report detailing the project.
Subtask 5.1 Quarterly. Reports that include implementation documentation
Subtask 5.2 Annual Reports.
Subtask 5.3 Attend and participate in annual project review meetings
Subtask 5.4 Final Report
Deliverables:
1. Quarterly Reports with implementation documentation
2. Annual Reports submitted by October 1 each year of the project
3. Presentation and a copy of presentation/documentation of project activities provided at
annual review meetings
4. Final Report at the conclusion of the project activities
ADD ADDITIONAL TASK NUMBERS AS NEEDED BUT REPORTING WILL ALWAYS BE
THE LAST TASK.
Project Tide: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date: 12/17/19
Version #:01
Page 8 of 17
1.1
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date: 12/17/19
Version #:01
Page 9 of 17
Overall Schedule of Tasks and Outputs:
(Note: You may use the month after protect initiation for start and completion dates)
Task
Subtask
Number
Start Completion
Description Date Date
1
1.1
1.1
1.2
1.X `
1.X
2.1
2
2.1
2.X
2.2
3.1
2.X
3
3.1
4.1
3.2
4.X
3.X
5.1 Quarterly Reports
4
4.1
4.2
4.X
5
5.1
Quarterly Reports
5.2
Annual Reports
5.3
Annual Project Review Meetings
5.4
Final Report
Schedule of Task and Outputs to be completed within 12 months of project start
date
0
Year i
Task
Subtask Start Completion
Number Description Date Date
1
1.1
1.2
1.X `
2
2.1
2.2
2.X
3
3.1
3.2
3.X
4
4.1
4.2
4.X
5
5.1 Quarterly Reports
0
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/17/19
Version #:01
Page 10 of 17
Schedule of Task and Outputs to be completed within 24 months of project start
date
Schedule of Task and Outputs to be completed within 36 months of project start
date
Year 2
Task
Subtask Start Completion
Number Description Date Date
1
1.1
1
1.2
1.X
2
2.1 '
2.2
2.X
3
3.1
3.2
3.X
4
4.1
3
4.2
4.X
5
5.1 Quarterly Reports,
5.2 Annual Report
5.3 Annual Project Review Meeting
Schedule of Task and Outputs to be completed within 36 months of project start
date
10
Year 3
Task
Subtask
Number
Start Completion
Description Date Date
1
1.1
1.2
1.X
2
2.1
2.2
2.X
3
3.1
3.2
3.X
4
4.1
4.2
4.X
5
5.1
Quarterly Reports
5.2
Annual Report
5.3
Annual Project Review Meeting
5.4
Final Report
10
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date: 12/17/19
Version #:01
Page 11 of 17
Coordination, Roles and Responsibilities:
The Beaver Watershed Alliance is putting the Project together and will be the lead organization
for coordinating the implementation of this Project. The Alliance will coordinate with the Cities
of Fayetteville and Rogers, the Lost Bridge Village Community Association and Ozarks Water
Watch to accomplish the project tasks and goals. '
Public Participation:
Yes. Technology transfer through education on green infrastructure / Low impact development
techniques that can be employed at the residential scale throughout the watershed. The goal is
to normalize the use of low impact development techniques by the general public, and transfer
that normalcy to elected officials and government practice. ,
Measures of Success and Performance:
What made the project successful / unsuccessful and what documentation will you have to
support your success or failure. �-
Reference to Project in the NPS Management Program:
Section seven, Urban Runoff, p 70 - 71, NPS Management Program 2018-2023. Section
twelve, Beaver Reservoir, p 120 objectives 12.8, 12.9 and p'121 objective 12.18, NPS
Management Program 2018-2023. Project to be conducted in the Beaver Lake Watershed HUC
11010001, specifically in the Town Branch — West Fork White River (HUC 110100010404), Bear
Creek — Beaver Lake (HUC 110100010705) and Beaver Dam- Beaver Lake (HUC 110100010710)
sub basin. This project will use the guidance provided in the Beaver Lake Watershed Protection
Strategy (Tetra Tech 2012), the first 9 element Watershed Management Plan accepted by the
US EPA in Arkansas.
Project Lead:
The Beaver Watershed Alliance is the lead entity for this project. Overall responsibility for
completing this project will lie with the Executive Director, particularly in terms of overseeing
reporting, deliverables and financial responsibility for the project. The Alliance's Program
Director will be the staff directly responsible for project management including time lines,
reporting, schedules and budgets. `
Project Leads: `
Clell J. Ford, Executive Director, Beaver Watershed Alliance
614 E. Emma Ave. Suite M438 ,
Springdale, AR 72764
Becky Roark, Program Director, Beaver Watershed Alliance
614 E. Emma Ave. Suite M438
Springdale, AR 72764
List of Appendices:
Appendix X01 Estimated Project Budget
Appendix X02 Estimated "Other" Budget
Appendix X03 Project Budget Justification Worksheet,
11
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date: 12/17/19
Version #:01
Page 12 of 17
Appendix X04
Literature Cited: ,
List the substantiating documentation
J
12
Personnel
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/17/19
Version #:01
Page 13 of 17
Appendix X01
Estimated Project Budget
Salary m/yrs Cost Federal Non
Federal
Total, Personnel
Fringe Benefits XX%
Total Personnel including
Fringe
Travel
In State
Out of State
Total Travel
$
Equipment
List
Total Equipment
$
$ $
Supplies
-
List v
$
$ $
Total Supplies,
$
$ $
Contractual
List
Total Contractual
Construction\,
List
Total Construction
$
$ $
Other
Entity Doing Project
$
$ $
Total Other
$
$ $
Total Direct Charges
$
$ $
Indirect
$
$ $
Grand Total
$
$ $
13
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date:12/17/19
Version #:01
Page 14 of 17
Appendix #02
Estimated "Other" Budget
Personnel
Salary
$
$
Total, Personnel $
Fringe Benefits XX %
Total Personnel with Fringe
Travel
In State
Out of State
Total Travel
Equipment
List
Total Equipment
Supplies
List
Total Supplies,
Contractual
List '
Total Contractual
m/yrs
Cost Federal Non
List `
Federal
Total Construction
$
$ $
Other
#.##
$
$ $
$ $
Total Other
$
$ $
Total Direct Charges
$
$ $
Indirect
$
$ $
Grand Total
$
$ $
Construction \.
List `
Total Construction
$
$ $
Other
List
$
$ $
Total Other
$
$ $
Total Direct Charges
$
$ $
Indirect
$
$ $
Grand Total
$
$ $
14
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date: 12/17/19
Version #:01
Page 15 of 17
Appendix X03
PROJECT BUDGET JUSTIFICATION WORKSHEET
BUDGET CATEGORIES INFORMATION (FROM SF424A, SECTION B TOTALS) Enter Total
Program Costs, i.e., Federal and Non -Federal Funds Combined
Attach Separate Sheets if necessary)
OBJECT CLASS CATEGORIES:
a. Personnel: (Program Staffing — Number in
include and indicate vacant positions) Position
Position Title Class
Annual
Salary
Rate
Work
Years
Personnel
Costs
1 2
3
4
5
Personnel Category Totals
b. Fringe Benefits: Total
c. Travel: Include estimates of In -State and Out of State travel including
if appropriate, mileage in State or private vehicles, Per Diems, air fare and
conference fees.
In State
Out of State
TRAVEL: TOTAL
d. Equipment:
1 List each item costing $5,000 or more to be purchased for thisproject:
(2) List items costing less than $5,000. You may list items by groups, as
appropriate.
COMBINED EQUIPMENT TOTAL
e. Supplies: List by groups, as appropriate
SUPPLIES TOTAL
f. Contractual: List each planned contract separately, type of service to
be procured, proposed procurement method (i.e. small purchase, formal
advertising, competitive negotiations or non-competitive negotiations) and
the estimated cost. Also, please indicate if the proposed contract
performance period will go beyond the budget period of assistance for
which this application is submitted.
COMBINED CONTRACTUAL TOTAL
15
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date: 12/17/19
Version #:01
Page 16 of 17
. Construction:
TOTAL CONSTRUCTION
h. Other: Explain by major categories any items not included in above
standard budget categories. Caution: Do not include or propose as a
direct project cost, any cost that is indirect in nature (see OMB Circular A-
87) or is included in the indirect cost pool on which the indirect cost rate
item ' is based.
OTHER TOTAL
L TOTAL DIRECT CHARGES: Sum of Items a. through h.
j. INDIRECT COSTS: (Attach a copy of your latest indirect cost
agreement)
$
k. TOTAL PROPOSED PROGRAM COSTS Sum of Items I and '.
SHARE: FEDERAL XX%
GRANTEE XX%
Project Personnel Justification Summary:
Provide a justification for each employee that may be hired or utilized in this project. Why do
you need them?
16
Project Title: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Date: 12/17/19
Version #:01
Page 17 of 17
Attachment 5
WORKPLAN CHECKLIST
for the
CWA, Section 319(h) Arkansas Nonpoint Source Management Program
Title of Project: Urban and Rural Implementation of GI in the Beaver Lake Watershed
Proposing Entity: Beaver Watershed Alliance
1. NPS Summary Page
Changes to be made to Item(s) No.:
2. Project Introduction
a. Problem Need/Statement
b. General Project Description
c. Page Numbers and Identifiers Throughout
d. Are Water Quality Issues Addressed?
3. Workplan in required format - does the workplan include:
a. Location Maps and Other Visual Aids
b. On -Site Project Description Sign
c. Provision for DQO/QAPP (If Required)
d. Provision for Technology Transfer (and Education)
e. Workplan Tasks:
1. Objective Description Under .Each Task
2. Federal/Non-Federal Match/Total Budget $
3. Descriptive Project Subtasks
4. Deliverables and Due Dates
f. Identify Coordination, Roles, and Responsibilities
g. Outline Public Participation
h. Include Measures of Success
i. Reference to the NPS Management Program
j. Project Leaders Name, Telephone Number and Organizational Responsibility
k. Has a diskette been submitted?
4. Project Budget in Required Format
a. Administration Limited to 5%
b. Title of Project
c. Budget Period
d. Detailed Description of Budget Items
e. Federal/Non-Federal Match is 60%/40%
e. Negotiated Indirect Cost Rate Agreement
17
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L
NOTES AND ASSUMPTIONS: THE BUDGET SHOULD INCLUDE ALLOWANCES FOR THE FOLLOWING:
CIVIC SPACE:
fAY JON
-ESI!CR20.t .we.c.o ro c.mr.aroi«.m+.
SHEET INDEX
WCRC PRICING
UPGRADED RAZORBACK
FAYETTEVILLE COMMONS
CIVIL
W O L T Z
DOCUMENTS TO INCLUDE
GREENWAY SECTIONS NOT
AND FAY JONES WOODS
aromw.+r a..w
LI.00 CIVIC SPACE MATERIALS PLAN
ISEE
ALLOWANCE FOR
INCLUDED IN LANDSCAPE
SCOPE: SEE LANDSCAPE
1.I.10 FAY JONES WOODS MATERIALS PLAN
TANGLEWOOD BRANCH
DRAWINGS; PROVIDE
PRICING DRAWINGS
L4.01 CIVIC SPACE WATERCOURSE
RESTORAI ION SCOPE
ALLOWANCE AS NOTED
L5.00 CIVIC SPACE FURNISHINGS PLAN
SEE CIVIL PRICING DRAWING
STREETSCAPES SCOPE:
L5.10 FAY JONES WOODS LIGHTING S FURNISHINGS PLAN
FOR INFRASTRUCTURE
SEE STREETSCAPES PRICING
L6.10 FAY JONES WOODS PLANTING PLAN
COMPONEMS OF
PACKAGE
17.01 CIVIC SPACE LIGHIING PRECEDENTS
FAYETTEVILLE COMMONS SITE
�ti1ti
> 1
�• JJII� d�
Cultural Arts
corridor
7—A
KEY PUN E
SHEET INDEX
l
L0.00
II
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r
NOTES AND ASSUMPTIONS: THE BUDGET SHOULD INCLUDE ALLOWANCES FOR THE FOLLOWING:
CIVIC SPACE:
fAY JON
-ESI!CR20.t .we.c.o ro c.mr.aroi«.m+.
SHEET INDEX
L0.00 KEY PLAN B SHEET INDEX
NELSON
BYRD::
CIVIL
W O L T Z
C1.00 CIVIL INFRASTRUCTURE PLAN
••c- .. �.
LANDSCAPE
aromw.+r a..w
LI.00 CIVIC SPACE MATERIALS PLAN
LI.OI CIVIC SPACE MATERIALS PRECEDENTS
1.I.10 FAY JONES WOODS MATERIALS PLAN
1.1.11 FAY JONES WOODS PRECEDENTS
L4.00 CIVIC SPACE SECTIONS
L4.01 CIVIC SPACE WATERCOURSE
L4.10FAY JONES WOODS SECTIONS
L5.00 CIVIC SPACE FURNISHINGS PLAN
L5.01 CIVIC SPACE FURNISHINGS PRECEDENTS
L5.10 FAY JONES WOODS LIGHTING S FURNISHINGS PLAN
L6.00 CIVIC SPACE PLANTING PLAN
L6.10 FAY JONES WOODS PLANTING PLAN
L7.00 CIVIC SPACE LIGHTING PIAN
17.01 CIVIC SPACE LIGHIING PRECEDENTS
�ti1ti
> 1
�• JJII� d�
Cultural Arts
corridor
KEY PUN E
SHEET INDEX
L0.00
7-71 RAINGARDEN PLANTING
AND SOIL MIX -GRASSES,
SHRUBS, PERENNIALS
SOIL: 24" MIN
CONTINUOUS SOIL TRENCH
UNDERPAVINGAND
SUSPENDED SLABS
I
-
L 71 i—
AMING MIX -
LARGE SHERAD HE
GRASSESSHRUBS,
PERENNIALS
6" CALL MIN. IN.
0
SOIL: 24" MIN
`[a`/!j
REINFORCED TURF GRASS
qTY - (43J
SOIL: 36 MIN
I
-
L 71 i—
MEDIUMSHADE TREE
LARGE SHERAD HE
4' CALIPER MIN.
6" CALL MIN. IN.
0
`[a`/!j
qTY - (31 J
SOIL: 6" MIN
qTY - (43J
SOIL: 36 MIN
I
I
I
SMALLFLOWERINGTREE
EXTRA LARGE SHADE TREE
EXERCISE
0
3" CALIPER MIN.
0 12"CALIPER MIN.
CITYCITY-13oJ
orY - 01
SOIL 36 MIN -
SOIL: 36" MIN
I J
GREEN SPACE AREA = 41,618 SF
CRUSH STONE PAVING M AGGREGATE
BASE = 16,629 SF
TREE WELL = 2802 SF -
PERVIOUS PAVERS^ 3766 SF ' r'
I
-
L 71 i—
I
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1.
1
1
a...
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EXERCISE
NELSON
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vnsm� s�an
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CIVIC SPACE
L6.00
V
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rs
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STONE PAVERS ON AGGREGATE EASE
L11
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r r
INTEGRALLY COLONES PP CONCRETE W RH SPECWITY
StRpNG AND SKINAGE
i
T
NTEGRALIY COLORED IP CONCRETE WITN EXPOSED
AGGREGATE
`�rF• T! pJMlf I R
ow
CRUSHED STONE PAVING ON AGGREGATE EASE
NELSON
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Culturol Arts
Corridor
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CMC SPACE
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MATERIAL
"
PRECEDENTS
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MAC NE ROUTED SOLD GRANTS W ATERCOVRSE
WITH NArrVE PUNTING
NELSON
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NOT FOR
1
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p � f �"R7 -� —.• _`— r..n ..� ;i.r F.� -'1 11 � i- i`'�'�-r" � -1 '_
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