HomeMy WebLinkAbout06-20 RESOLUTIONF FAYETr
ry
4R KA NS PS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 06-20
File Number: 2019-0936
TEECO SAFETY, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF SEVENTY SEVEN (77) REPLACEMENT
TACTICAL BODY ARMOR VESTS AND ONE HUNDRED THIRTY ONE (131) SETS OF RIFLE
RESISTANT BALLISTIC PLATES FROM TEECO SAFETY, INC. IN THE AMOUNT OF $189,524.00
PLUS APPLICABLE TAXES AND FREIGHT CHARGES PURSUANT TO A NASPO VALUEPOINT
COOPERATIVE PURCHASING CONTRACT, TO AUTHORIZE THE PURCHASE OF VARIOUS
BODY ARMOR PRODUCTS PURSUANT TO NASPO VALUEPOINT COOPERATIVE PURCHASING
CONTRACTS ON AN AS NEEDED BASIS THROUGH MARCH 15, 2020 AND ANY FUTURE
RENEWAL PERIODS, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of
seventy seven replacement tactical body armor vests and one hundred thirty one sets of rifle resistant
ballistic plates in the amount of $189,524.00 plus applicable taxes and freight charges from Teeco Safety,
Inc, pursuant to a NASPO ValuePoint cooperative purchasing contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of
various body armor products pursuant to the NASPO ValuePoint cooperative purchasing contracts
attached to this Resolution as needed through March 15, 2020, and any future renewal periods.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
Page 1 Printed on 119120
File Number.' 2019-0936
Resolution 06-20
PASSED and APPROVED on 1/7/2020
Attest:
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Page 2 Printed on 119120
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0936
Agenda Date: 1/7/2020 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
TEECO SAFETY, INC.:
A RESOLUTION TO AUTHORIZE THE PURCHASE OF SEVENTY SEVEN (77) REPLACEMENT
TACTICAL BODY ARMOR VESTS AND ONE HUNDRED THIRTY ONE (131) SETS OF RIFLE
RESISTANT BALLISTIC PLATES FROM TEECO SAFETY, INC. IN THE AMOUNT OF $189,524.00
PLUS APPLICABLE TAXES AND FREIGHT CHARGES PURSUANT TO A NASPO VALUEPOINT
COOPERATIVE PURCHASING CONTRACT, TO AUTHORIZE THE PURCHASE OF VARIOUS
BODY ARMOR PRODUCTS PURSUANT TO NASPO VALUEPOINT COOPERATIVE
PURCHASING CONTRACTS ON AN AS NEEDED BASIS THROUGH MARCH 1.5, 2020 AND ANY
FUTURE RENEWAL PERIODS, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of seventy
seven replacement tactical body armor vests and one hundred thirty one sets of rifle resistant ballistic plates in
the amount of $189,524.00 plus applicable taxes and freight charges from Teeco Safety, Inc, pursuant to a
NASPO ValuePoint cooperative purchasing contract.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes the purchase of various
body armor products pursuant to the NASPO ValuePoint cooperative purchasing contracts attached to this
Resolution as needed through March 15, 2020, and any future renewal periods.
Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Paye 1 Printed on 1/8/2020
City of Fayetteville Staff Review Form
2019-0936
Legistar File ID
1/7/2020
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Mike Reynolds 12/19/2019 POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a Resolution to authorize the City of Fayetteville to procure off the Arkansas State
Contract #SP -17-0032 through the cooperative procurement entity NASPO Value Point Contract #2016-181 for
various body armor products through Teeco Safety, Inc. as an authorized distributor through March 15, 2020, on an
as needed basis, and as renewed by NASPO Value Point. Furthermore, Staff recommends authorization to purchase
77 replacement body armor vests and 131 sets of rifle resistant ballistic plates through the above Arkansas State
Contract #SP -17-0032 In the amount of $189,524 and approval of a budget adjustment in the amount of $112,603.
1010.200.2920-5210.00
4470.200.8200-52100.00
Account Number
37042
13011
Project Number
Budget Impact:
General Fund
Sales Tax Capital Improvements Fund
Fund
37042 - Police Bulletproof Vests Partnership
13011- Police Bulletproof Vests
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? Yes Budget Adjustment
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Remaining Budget
Project Title
$ 422,126.00
$ 28,387.17
$ 393,738.83
$ 189,524.00
$ 112,603.00
$ 316,817.83
Previous Ordinance or Resolution #
Approval Date:
V20180321
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF JANUARY 7, 2020
TO: Mayor and City Council
FROM: Mike Reynolds, Chief of Police
DATE: December 20, 2019
SUBJECT: Body Armor for Police Sworn Personnel
CITY COUNCIL MEMO
RECOMMENDATION:
Staff recommends approval of a Resolution to authorize the City of Fayetteville to
procure off the Arkansas State Contract #SP -17-0032 through the cooperative procurement
entity NASPO ValuePoint Contract #2016-181 for various body armor products through Teeco
Safety, Inc. as an authorized distributor through March 15, 2020, on an as needed basis, and as
renewed by NASPO ValuePoint. Furthermore, staff recommends authorization to purchase 77
replacement body armor vests and 131 sets of rifle resistant ballistic plates through the above
Arkansas State Contract #SP -17-0032 in the amount of $189,524 and approval of a budget
adjustment in the amount of $112,603.
BACKGROUND:
For over two decades, the Fayetteville Police Department has maintained a mandatory
body armor vest wear policy (41.3.5.V.M) and have supplied these body armor vests to all
sworn personnel. All state-of-the-art body armor is custom made to the exact specification of
the wearer with a guaranteed life of five years. This ensures all officers have our required level
of protection.
DISCUSSION:
In FY2020, we have 77 body armor vests scheduled to reach end of useful life and must
be replaced. Based on the above State Contract, each body armor vest will have a unit cost of
$910.23 plus tax for a total replacement cost of $76,921. In addition to our replacement body
armor vests, staff recommends the immediate upgrade of all ballistic plates held within our body
armor vests (front and back) to rifle resistant protection. Current ballistic plates held in our body
armor are rated for bullet resistance. The cost to upgrade 131 sets of ballistic plates to rifle
resistant is $783.20 plus tax for a total of $112,603. This upgrade represents a significant
expansion in the level of protection provided to our sworn personnel.
BUDGET/STAFF IMPACT:
$76,921 is budgeted for the purchase of replacement body armor vests within the
Bulletproof Vest Partnership grant (grant project #37042) in the amount of $30,800 and Police
Ballistic Protection (CIP project #13011) in the amount of $46,121. The budget adjustment in
the amount of $112,603 for the upgrade to rifle resistant ballistic plates uses reprioritized funds
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
from various projects within our Capital Improvements Program. This Resolution and purchase
has no impact on staffing.
Attachments:
NASPO ValuePoint Master Agreement
2
PARTICIPATING ADDENDUM
NASPO ValuePoint
Body Armor Products
Administered by the State of Colorado (hereinafter "Lead State")
MASTER AERP. AM
Point Blank Enterprises, Inc.
Master Agreement No: 2018.181
(hereinafter "Contractor")
And
[State of Arkansas]
(hereinafter "Participating State/Entity')
1. AgM., This addendum covers the Body Armor Products led by the State of Colorado for use
by state agencies and other entities located in the Participating State/Entity authorized by that
state's statutes to utilize state/entity. contracts with the prior approval of the State's Chief
Procurement Official.
2. Participation: Use ofspecific NASPO ValuePoint cooperative contracts by agencies, political
subdivisions and other entities (including cooperatives) authorized by an individual state's
statutes to use state/entity contracts are subject to the prior approval of the respective State
Chief Procurement Official. Issues of interpretation and eligibility for participation are solely
within the authority of the State Chief procurement Official.
3. Parti_ cipatibef State/Ep- tq Modiflgati2as or Additions to Master greement.
(These modifications or additions apply only to actions and relationships within the
Participating Entity.)
Participating State/Entity to check one box.
[--j No changes to the terms and conditions of the Master Agreement are required
[ 3�J The following changes are modifying or supplementing the Master Agreement
terms and conditions.
CRWGES: The following changes to the terms and condition* are as. follows:
a. Payments and Invoice Provisions: Payment will be made in accordance with applicable State
of Arkansas accounting procedures upon acceptance by the Agency. The State may not be
invoiced in advance of delivery and acceptance of any products or services.. Payment will be
made only after the contractor has successfully satisfied the ordering agency as to the goods
and/or services purchased or rented. Vendors should invoice the ordering agency by an
itemized list of charges. Purchase Order Number and/or Contract Number should be referonced
on each invoice.
Page I of 5
f
PARTICIPATING ADDENDUM
NASPO ValuePotht
Body Armor Products
Administered by the State of Colorado (hereinafter "Lead State")
MASTER AGREEMENT
Point Blank Enterprises, Inc.
Master Agreement No: 2016-161
(hereinafter "Contractor'
And
[State of Arkansas]
(hereinafter "participating State/Entity")
Payments shall be submitted to the contractor at the address shown on the invoice. Payment
shall be tendered to the contractor within thirty (30) days of the date of invoice. After the sixtieth
(601h) day from the date of the invoice, unless mutually agreed to, interest shall be paid on the
unpaid balance due to the contractor at the rate of one half of one percent per month in
accordance with Arkansas Code Annotated §19-11-224. The procuring agency shall make a
good -faith effort to pay within thirty (30) days after date of invoice. Payments may also be made
vin a Purchasing Entity's "Purchasing Card."
All invoices should be forwarded to:
Agency Name
Attention: Accounts Payable Address
City, Arkansas Zip Cocke
b. Purchase Order Instructions: All purchase entities issuing valid purchase orders will
bound by the terms and conditions of the NASPO ValuePoint/State of Arizona Master
Agreement including, without limitation, the obligation to pay the contractor for product
and/or services provided. The parties acknowledge and agree that. orders submitted to the
contractor from a purchasing entity through the purchasing entity's usiness procurement card
Are authorized purchase orders under the NASPO ValuePoint Master Agreement.
c. Price Agreement Number. All purchase orders issued by the purchasing entities within the
jurisdiction of this Participating Addendum shall include -the ValuePoint Contract # 2016-17.6,
agency name, address, name of contact person and phone number.
d, Reporting: The vendor agrees to provide a quarterly report to the Arkansas primary contact
within thirty (30) days following the quarter being reported. Reports should include the
following data: agency name and address, product description, quantity, unit and extended
prices.
e. Record Retention: The contractor shall be required to maintain all pertinent financital and
accounting records and evidence pertaining to the contract in accordance with generally
accepted principles of accounting and other procedures specified by the State of Arkansas.
Access will be granted upon request, to State or Federal Government entities or any of their duly
authorized representative's.
Financial and accounting records shallbe made available, upon request, to the State of Arkansas'
designee at any time during the contract period and any extension thereof, and for tive (S) years
from expiration date and final payment on the contract or extension thereof.
Page 2 of 3
ti
PARTICIPATING ADDENDUM
NASPO ValuePoint
Body Armor Products
Administered by the State of. Colorado (hereinafter "Lead State")
MAS'TEEi AGREEMENT
Point Blank Enterprises, Inc.
Master Agreement No: 2016-181
(hereinafter "Contractor")
And.
[State of Arkansas)
(hereinafter "Participating State/Entity")
f. Delivery: Tree On Board Destination
g. Taxes: Personal Property tax will not be charged to Arkansas state agencies.
h. Cancellation The State may cancel this Participating Addendum by giving the contractor and
NASPO ValuePoint written notice of such cancellation thirty (30) days prior to the date of
cancellation.
i. Governing Law: The laws of the State of Arkansas shall govern this agreement.
j. Venue and jurisdiction: Venue for any claim, dispute, or action concerning an order placed
against the contract shall be Pulaski County, Arkansas.
k. Sovereign immunity. Nothing under this agreement or the Master Agreement shall be
deemed or construed as a waiver of the State's right to sovereign immunity.
Page 3 of 5
PARTICIPATING ADDENDUM
NASPD ValuePoint
Body Armor Products
Administered by the State of Colorado (hereinafter "Dead State")
MASTER AGREEMENT
Point Blank Enterprises., Inc.
Master Agreement No: 2016-181
(hereinafter "Contractor")
And
[State of Arkansas]
(hereinafter "Participating State/Entity")
4.:Z-dM&!r_p Contacts: The primary contact individuals for this Participating Addendum are as
follows (or their named successors):
Contractor: Point Blank Enterprises. Inc
Name
Camila Oliveira Sales & Marketing- - -
Address
2102 SW and Street, Pompano Beach. FL 33069
Telephone
984 ._630-0900 Ext. 1524
E-mail
.CO
Particinatinc Entity:
Name
Tim O'Brien
Address
1609 W. T4 Street. Room 300. Little Rack, AR 722.0.1 _
Telephone
901-324-9320
Fax
601-324-8311
E-mail
Timth 'B a
S. ,Subcontractors: All Point Blank Enterprises, Inc. Distributors authorized in the State of
Arkansas, as shown on the dedicated Point Blank Enterprises, Inc. NASPO ValuePoint website,
are approved to provide sales and service support to participants in the NASPO ValuePoint
Master Agreement. The Contractor's Distributor's participation will be.in accordance with,the
terms and conditions set forth in the aforementioned Master Agreement.
S. Or—dorsa Any Order placed by a Participating Entity or Purchasing Entity for a Product and/or
Service available from this Master Agreement shall be deemed to be a sale under
(and governed by the prices and other tenses and conditions) of the Master Agreement unless
the parties to the Order agree in writing that another Contract or agreement applies to such
Order.
Page 4 of 5
r
PARTIC PANG ADDENDUM
NASPO oalnepoint
Body Amor Products
Administered by the State of Colorado (hereinafter "Lead State")
MASTER AGREEMM
Point Blank Enterprises, Inc.
Master Agreement No: 2016-181
(hereinafter "Contractor")
And
[state of Arkansas]
(hereinafter " 1?articipadng Statg/EntiW')
IN VVTPNFBS VaMOF, the parties have executed this Addendum as of the date of execution by
both parties below.
Participating State: Arkansas
Contractor: Paint Blank Enteueprl=4 Inc.
Hy: C
By:
'
Name: I Randy iivrig&
Name:
0
Titre-. Deputy Director, OSP
fie:
SIIPIQF LAI 1�&OOVZOM'
Date: October -25-20)6
bate: / I3
For questions on execuUM a participating addendum, please contact:
NASPO ValuePoint
Cooperative Deveio meet Coordinator Tim Ha
Tel phone 503-428-5705
E-mail - they®naspovaiuepoint-org -
P4eatse entail tuay oneented PDr *copy of ads document to
PA�saspov negoiust.org to enppost do---nentatiion of participation
.and posting in appsoptiate data bases?
Page 5 of 5
Vendor No. 100002073
Contact Rafe Jordan
Your reference SPA 7-0032
TEECO SAFETY INC
PO Box 7784
SHREVEPORT LA 71137-7784
STATE OF ARKANSAS
Term Contract
Rand Invnica Tn• Ship T^,
As noted on individual purchase order. TEECO SAFETY INC
SHREVEPORTLA
Contract No. 4600039049
Date 10/25/2016
Contact Timothy F Hicks
Telephone 501-682-4112
Fax 501-324-9311
Our ref. ST
Incoterms FOB
DESTINATION
Valid from: 10/25/2016
Valid to: 03/15/2020
Page
1/4
Target value 300,000.00 USD
THIS IS A TERM CONTRACT ISSUED BY THE OFFICE OF STATE PROCUREMENT TO BE USED IN
CONJUNCTION WITH NAMPO ValuePoint CONTRACT 2016-181 (Point Blank Enterprises, Inc.). THIS DOES NOT
REPRESENT YOUR AUTHORITY TO SHIP. THE ORDERING AGENCY WILL ISSUE A PURCHASE ORDER TO
AUTHORIZE SHIPMENT.
Statewide Procurement Specialist:
Timothy F. Hicks, Statewide Procurement Specialist
Office of State Procurement
1509 West 7th Street, 3rd Floor
Little Rock, AR 72201-4222
Phone: 501-682-4112 Fax: 501-324-9311
TimothyF.Hicks@dfa.arkansas.gov
CONTRACT PERIOD: The term of this contract shall be from date of award, March 16, 2019 through March 15, 2020
with the option to renew for up to one (1) one-year increment or a portion thereof. In no event shall the total contract
term be more than five (5) years.
DELIVERY REQUIREMENTS: PRICES ARE F.O.B. DESTINATION.
INVOICE and FOB DELIVERY LOCATION:
AS SPECIFIED ON AGENCY PURCHASE ORDER
Scope: This is a NASPO ValuePoint cooperative Term Contract issued by the State of Colorado with the State of
Arkansas as an authorized participant in purchasing Point Blank Enterprises Body Armor through the NASPO
GENERAL C DITIONS AND INSTRUCTIONS TO VENDOR:
All purchas' rules and regulations defined by the State of Arkansas apply to this document.
)- - Joao
Date
&� STATE OF ARKANSAS Page
2/4
Term Contract
Vendor No. 100002073 Contract No. 4600039049
Contact Rafe Jordan Date 10/25/2016
Your reference SP -17-0032 Our reference ST
ValuePoint Multi -state agreement.
The quantities listed are estimates and are not a guarantee to purchase. The State may order as is required during
the term of the contract.
Item Material/Description Target QtyUM Unit Price Amount
0001 10129680
ARMOR,BODY,ACESSORI ES
Timothy F. Hicks, Statewide Procurement Specialist
Office of State Procurement
1509 West 7th Street, 3rd Floor
Little Rock, AR 72201-4222
Phone: 501-682-4112 Fax: 501-324-9311
TimothyF.Hicks@dfa.arkansas.gov
300,000.00 Lump Sum
Estimated Net Value
OUTLINE AGREEMENT AWARD TERMS AND CONDITIONS
1.00 $ 300,000.00
300,000.00
1. GENERAL: All terms and conditions stated in the invitation for bid govern this contract.
2. PRICES: Prices are firm and not subject to escalation, unless otherwise specified in the invitation for bid.
3. DISCOUNTS: All cash discounts offered will be taken if earned.
4. TAXES: Most state agencies must pay state sales tax. Before billing, the contractor should contact the ordering
agency to find out if that agency must pay sales tax. Itemize state sales tax when applicable on invoices.
5. BRAND NAME REFERENCES: The contractor guarantees that the commodity delivered is the same as specified
in the bid.
6. GUARANTY: All items delivered are to be newly manufactured, in first- class condition, latest model and design,
including, where applicable, containers suitable for shipment and storage unless otherwise indicated in the bid
invitation. The contractor guarantees that everything furnished hereunder will be free from defects in design,
workmanship, and material; that if sold by drawing, sample or specification, it will conform thereto and will serve the
function for which furnished. The contractor further guarantees that if the items furnished hereunder are to be
installed by the contractor, such items will function properly when installed. The contractor also guarantees that all
applicable laws have been complied with relating to construction, packaging, labeling, and registration. The
contractor's obligations under this paragraph shall survive for a period of one year from the date of delivery, unless
otherwise specified in the invitation for bid.
GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR:
All purchasing rules and regulations defined by the State of Arkansas apply to this document.
o� STATE OF ARKANSAS Page
Term Contract
b
Vendor No. 100002073 Contract No. 4600039049
Contact Rafe Jordan Date 10/25/2016
Your reference SP -17-0032 Our reference ST
7. AWARD: This contract award does not authorize shipment. Shipment against this contract is authorized by the
receipt of a purchase order from the ordering agency. A written purchase order mailed or otherwise furnished to the
contractor results in a binding obligation without further action by either party.
8. DELIVERY: The term of the contract is shown on the face of the contract award. The contractor is required to
supply the state's needs during this term. The number of days required to place the commodity in the receiving
agency's designated location under normal conditions is also shown. Consistent failure to meet delivery without a
valid reason may cause removal from the bidders' list or suspension of eligibility for award.
9. BACK ORDERS OR DELAY IN DELIVERY: Back orders or failure to deliver within the time required may be
default of the contract. The contractor must give written notice to the Office of State Procurement and ordering
agency of the reason and the expected delivery date. If the reason is not acceptable, the contractor is in default. The
Office of State Procurement has the right to extend delivery if reasons appear valid. If the date is not acceptable, the
agency may buy elsewhere.
10. DELIVERY REQUIREMENTS: No substitutions or cancellations are permitted without written approval of the
Office of State Procurement. Delivery shall be made during agency work hours only, 8:00 a.m. to 4:30 p.m., unless
prior approval for other delivery has been obtained from the agency. Packing memoranda shall be enclosed with
each shipment.
11. STORAGE: The ordering agency is responsible for storage if the contractor delivers within the time required and
the agency cannot accept delivery.
12. DEFAULT: All commodities furnished will be subject to inspection and acceptance of the ordering agency after
delivery. Default in promised delivery or failure to meet specifications authorizes the Office of State Procurement to
cancel this contract or any portion of same and reasonably purchase commodities elsewhere and charge full
increase, if any, in cost and handling to the defaulting contractor.
13. VARIATION IN QUANTITY: The state assumes no liability for commodities produced, processed or shipped in
excess of the amount specified herein.
14. INVOICING: The contractor shall submit an original and two copies of an itemized invoice showing the bid
number and purchase request number when itemized in the invitation for bid. Invoices must be sent to "Invoice to"
point shown on the purchase order.
15. STATE PROPERTY: Any specifications, drawing, technical information, dies, cuts, negatives, positives, data or
any other commodity furnished to the contractor hereunder or in contemplation hereof or developed by the contractor
for the use hereunder shall remain property of the state, be kept confidential, be used only as expressly authorized,
and be returned at the contractor's expense to the F.O.B. point, properly identifying what is being returned.
16. ASSIGNMENT: This contract is not assignable nor the duties hereunder delegable by either party without the
written consent of the other party to the contract.
17. OTHER REMEDIES: In addition to the remedies outlined herein, the contractor and the state have the right to
GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR:
All purchasing rules and regulations defined by the State of Arkansas apply to this document.
4 STATE OF ARKANSAS Page
4/4
Term Contract
Vendor No. 100002073 Contract No. 4600039049
Contact Rafe Jordan Date 10/25/2016
Your reference SP -17-0032 Our reference ST
18. LACK OF FUNDS: The state may cancel this contract to the extent funds are no longer legally available for
expenditures under this contract. Any delivered but unpaid for goods will be returned in normal condition to the
contractor by the state. If the state is unable to return the commodities in normal condition and there are no funds
legally available to pay for the goods, the contractor may file a claim with the Arkansas Claims Commission. If the
contractor has provided services and there are no longer funds legally available to pay for the services, the
contractor may file a claim.
19. QUANTITIES: The state may order more or less than the estimated quantity in the invitation for bid.
20. DISCLOSURE: Failure to make any disclosure required by the Governor's Executive Order 98-04, or any
violation of any rule, regulation, or policy adopted pursuant to that order, shall be a material breach of the terms of
this contract. Any contractor, whether an individual or entity, who fails to make the required disclosure or who violates
any rule, regulation, or policy shall be subject to all legal remedies available to the agency.
GENERAL CONDITIONS AND INSTRUCTIONS TO VENDOR:
All purchasing rules and regulations defined by the State of Arkansas apply to this document.
Teeco Safety
P.O. Box 7784
1360 Gdmmet Dr.
Shreveport, LA 71107
Voice: 318 424-5176
Fax: 318 424-5184
City of Fayetteville
ttn: Accounts Payable
113 West Mountain
ayettevlle, AR 72701
Phone: 479 575-8256
Fax: 479 575-8241
QUOTATION
Quote Number. 14630
Quote Date: Dec 12, 2019
Page: 1
Fayetteville Police Dept.
100 West Rock
Fayetteville, AR 72701
GteDvmer�
flood ihrtt :
'tltbl� . 8at+� � � � °_
FayettevilleC
1111/20
Net 30 Days Chris Wright
Visit us at www.teecosafety.00m or like us on Facebookl
8y
Thank you for vour businessl
Subtotal Continued
Sales Tax Continued
t�Oi' . Ce► ^ tiid'
-
1.00
P1-AXtlIA2HLC-BK
POIM BLANK #HL6AX4CSOM AXIIIA BALLISTICS WITH TWO HI LITE CARRIERS 853.10
853.10
AND STP, BLACK
1.00
PB -OMEGA ICW $
POINT BLANK #PLT019ECSN OMEGA ICW, 8X10 SPECIAL THREAT SHOOTER'S 368.10
366.10
CUT
1.00
PB -OMEGA ICW79
POINT BLANK #PLT013SCRN - OMEGA ICW 7X9F RIFLE PLATE, FULL SIZE 301.60
391.60
FEMALE CUT
1.00
PB-AXBIIIA1 HLC-B1
POINT BLANK #HL6ABDBVOM AXBIIIA BALLISTICS WITH ONE HI LITE CARRIER 821.23
82123
AND STP, BLACK
1.00
PB-CARRIER4HGB1
POINT BLANK #HL6NOOBVOM BLACK HILITE PERFORMANCE -X GEN II 89.00
89.00
CONCEALABLE CARRIER
2.00
PB -OMEGA ICW ON
POINT BLANK #PLT019ECSN OMEGA ICW, 8X10 SPECIAL THREAT SHOOTER'S 368.10
73620
CLT
1.00
PB -OMEGA ICW791
POINT BLAN K #PLT01 3SCRN - OMEGA ICW 7X9F RIFLE PLATE, FULL SIZE 391.60
391.60
FEMALE CUT
1.00
PB -OMEGA ICW79
POI NT BLANK #PLT018ECRN -OMEGA ICW 7X9 RIFLE PLATE, FULLSIZE 291.81
291.81
NASPO ValuePoint contract # 2016.178 Body Arnnr (2016-2021) State of Arkansas
Inception - 03/22/2016 Expiration - 03115/2021
Cooperative agency - Point Blank Enterprise
Visit us at www.teecosafety.00m or like us on Facebookl
8y
Thank you for vour businessl
Subtotal Continued
Sales Tax Continued
t�Oi' . Ce► ^ tiid'
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division
POLICE (200)
/Org2
2019 I
Requestor: W. Newman
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Reprioritization of approved funds in various projects within the Capital Improvements Program for the immediate
upgrade to rifle resistant ballistic plates held within our body armor vests for all sworn officers.
RESOLUTION/ORDINANCE
COUNCIL DATE: 1/7/2020
LEGISTAR FILE ID#: 2019-0936
X"Cj,w Spv'Lv qer
12/20/2019 2:42 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE:
CHKD/POSTED:
TOTAL
Account Number
- _
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl
AT
v.20191211
Account Name
4470.200.8200-5210.00
112,603 -
13011
1
EX
Minor Equipment
4470.200.8200-5210.00
4470.200.8200-5210.00
(60,503) -
(23,338) -
14008
02062
1
1
EX
EX
Minor Equipment
Minor Equipment
4470.200.8200-5210.00
4470.200.8200-5802.00
(15,000) -
(13,762) -
06002
06003
1
1
EX
EX
Minor Equipment
Vehicles & Equipment - base
H:\Budget Adjustments\2020_Budget\City Council\01-07-2020\BA20 - 2019-0936 Police Body Armor.xlsm 1 of 1
2020 Bulletproof Vest Partnership
(BVP) Grant Program
City of Fayetteville Staff Review Form
2020-0373
Legistar File ID
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Mike Reynolds 5/5/2020 POLICE (200)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of a matching grant application to the 2020 Bulletproof Vest Partnership (BVP) Grant
Program in the amount of $21,200 for the replacement of 53 body armor vests for our police officers. The total
replacement cost for 53 body armor vests is approximately $48,400 with $21,200 in grant funds and $27,200 in
local funds.
1010.200.2920-5210,00
Account Number
37042-2020
Project Number
Budgeted Item? NA
Does item have a cost? NA
Budget Adjustment Attached? NA
Purchase Order Number:
Change Order Number:
Original Contract Number:
Comments:
Budget Impact:
General
Fund
Police Bulletproof Vest Partnersip Grant
Project Title
Current Budget
$
Funds Obligated
$
Current Balance
$
Item Cost
Budget Adjustment
Remaining Budget
$ -
V20180321
Previous Ordinance or Resolution # 06-20
Approval Date: 5 1 20
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Lioneld Jordan, Mayor
FROM: Mike Reynolds, Chief of Police e�L�
DATE: May 5, 2020
STAFF MEMO
SUBJECT: 2020 Bulletproof Vest Partnership Grant Program Application
RECOMMENDATION:
Staff recommends approval of a matching grant application to the 2020 Bulletproof Vest
Partnership (BVP) Grant Program in the amount of $21,200 for the replacement of 53 body
armor vests for our police officers. The total replacement cost for 53 body armor vests is
approximately $48,400 with $21,200 in grant funds and $27,200 in local funds.
BACKGROUND:
The BVP, created by the BVP Grant Act of 1998, is a unique U.S. Department of Justice
initiative designed to provide a critical resource to state and local law enforcement. Since 1998,
the Fayetteville Police Department has obtained grant funding in excess of $185,000 for the
purchase of body armor vests through this partnership. The BVP program provides an
important component to the continuing health and welfare of our police officers. All state-of-the-
art body armor is custom made to the exact specification of the wearer with a guaranteed life of
five years. This ensures all officers have our required level of protection.
DISCUSSION:
The total cost to replace 53 body armor vests is approximately $48,400. This grant
funding by BVP will provide reimbursement of up to $400 (or $21,200) of the City's expenses for
the replacement of body armor vests for our police officers. The Police Department has
planned for this grant matching requirement through the attached 2018-2022 Capital
Improvements Program (CIP) budget process.
BUDGET/STAFF IMPACT:
The City must match the grant allotment of $21,200 plus any non -grant allowed cost in
excess of grant project total of $42,400. Total projected cost to the City is $27,200 or $21,200
local matching plus $6,000 over grant project amount. Currently, the required matching funds
are budgeted within the Police Ballistic Protection CIP project (#13011.1). There is no staffing
impact related to this grant application.
Attachments:
2020 BVP Grant Application
BVP Certifications and Assurances
Page 70 of the 2018-2022 CIP
41.3.5.V(M) Bullet Resistant Vest Policy
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
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SUBMIT APPLICATION
Application Profile Application NIJ Approved Vests Submit Application
PLEASE NOTE: Applications for funding may be submitted for the
purchase of any armor that meets the established NIJ ballistic or
stab standards ordered on or after April 1, 2020. Once the open
application period closes, funding levels will be established and
all applicants will be notified.
APPLICAT=ON PROFILE
Participant FAYETTEVILLE CITY
Fiscal Year 2020
Number of Agencies Applied 1
Total Number of Officers for 131
Application
Number of Officers on
131
Approved Applications
APPLICATION PROFILE
Fiscal Year 2020
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Vest Replacement Cycle 5
0
Number of Officers 131
Number of
Stolen or 1
Number of
Damaged
Emergency
Replacement
Needs 0
Number of
Officer 13
Turnover
SUBMIT APPLICATION FOR FUNDING FOR BVP APPROVAL
Application for Funding
Name Quantity Extended Cost Tax, S&H* Total Cost
FAYETTEVILLE CITY 53 $42,400.00 $0.00 $42,400.00
Grand Totals 53 $42,400.00 $0.00 $42,400.00
Requested BVP Portion of Total Cost, up to: $21,200.00
* Total Taxes, Shipping and Handling Cost for each Application
SUBMIT APPLICATION FOR BVP APPROVAL
Paperwork Reduction Act Notice
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Under the Paperwork Reduction Act, a person is not required to respond to a
collection of information unless it displays a currently valid OMB control number. We
try to create forms and instructions that are accurate, can be easily understood, and
which impose the least possible burden on you to provide us with information. The
estimated average time for all components of a jurisdiction to complete and file this
Application for Funding form is two hours. If you have comments regarding the
accuracy of this estimate, or suggestions for making this form simpler, you may use
the Suggestions e-mail option on this BVP web site, or you may write to the BVP, c/o
Bureau of Justice Assistance, 810 Seventh Street NW, Washington, DC, 20531.
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CEO CERTIFICATION
Application Profile Application NIJ Approved Vests Submit Application
CERTIFICAT`sCN
General Certification
U.S. Department of Justice
Office of Justice Programs
Patrick Leahy Bulletproof Vest Partnership Grant
Certifications and Assurances
by the Chief Executive of the Applicant Government
On behalf of the applicant, and in support of this application for an award under the
Patrick Leahy Bulletproof Vest Partnership (BVP) Grant program, I certify under penalty
of perjury to the Office of Justice Programs (OJP), U.S. Department of Justice
(Department), that all of the following are true and correct:
a. I have the authority, as chief executive of the applicant to make the following
representations on behalf of myself and the applicant. I understand that these
representations will be relied upon as material in any OJP decision to make an award to
the applicant based on its application.
b. The applicant has the legal authority to apply for the federal assistance sought by the
application, and that it has funds sufficient to pay any required non-federal share of
project costs.
c. I assure that, throughout the period of performance for the award (if any) made by OJP
based on the application, the applicant will-
i. comply with all award requirements and all federal statutes and regulations applicable to the
award;
ii. require all subrecipients to comply with all applicable award requirements and all applicable
federal statutes and regulations; and
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iii. maintain safeguards to address and prevent any organizational conflict of interest, and also
to prohibit employees from using their positions in any manner that poses, or appears to pose,
a personal or financial conflict of interest.
d. The applicant understands that the federal statutes and regulations applicable to the
award (if any) made by OJP based on the application specifically include statutes and
regulations pertaining to civil rights and nondiscrimination, and, in addition-
i. the applicant understands that the applicable statutes pertaining to civil rights will include
section 601 of the Civil Rights Act of 1964 (42 U.S.C. § 2000d); section 504 of the
Rehabilitation Act of 1973 (29 U.S.C. § 794); section 901 of the Education Amendments of
1972 (20 U.S.C. § 1681); and section 303 of the Age Discrimination Act of 1975 (42 U.S.C. §
6102);
ii. the applicant understands that the applicable statutes pertaining to nondiscrimination may
include section 815(c) of Title I of the Omnibus Crime Control and Safe Streets Act of 1968
(42 U.S.C. § 3789d(c)); section 1407(e) of the Victims of Crime Act of 1984 (42 U.S.C. §
10604(e)); section 299A(b) of the Juvenile Justice and Delinquency Prevention Act of 2002
(42 U.S.C. § 5672(b)); and that the grant condition set out at section 40002(b)(13) of the
Violence Against Women Act (42 U.S.C. § 13925(b)(13)) also may apply; and
iii. on behalf of the applicant, I make the specific assurances set out in 28 C.F.R. §§ 42.105
and 42.204.
e. The applicant also understands that (in addition to any applicable program -specific
regulations and to applicable federal regulations that pertain to civil rights and
nondiscrimination) the federal regulations applicable to the award (if any) made by OJP
based on the application may include, but are not limited to, 2 C.F.R. Part 2800 (the DOJ
"Part 200 Uniform Requirements") and 28 C.F.R. Parts 22 (confidentiality - research and
statistical information), 23 (criminal intelligence systems), and 46 (human subjects
protection).
f. I assure that the applicant will give the Department and the Government Accountability
Office, through any authorized representative, access to, and opportunity to examine, all
paper or electronic records related to the award (if any) made by OJP based on the
application. The applicant agrees that documentation to support the BVP application and
payment requests will be kept for at least a three year period.
g. I certify that submission of this application for funding under the BVP Grant Act
constitutes the legally binding acceptance by the applicant of the terms and conditions
set forth in the application, and of the BVP program's statutory, regulatory, and
programmatic requirements, restrictions, and conditions.
h. The applicant understands that, in the case of any equipment or products that may be
purchased under an award under the BVP Grant Act, it is the sense of the Congress that
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BVP recipients receiving the assistance should, in expending the award funds, purchase
only American -made equipment and products.
i. No funding received under any other Federal grant program will be used to pay or defer
the cost, in whole or in part, of the matching requirement of 31 USC § 10531(1), except
as provided in 31 USC § 10531(2) regarding funds appropriated for the activities of any
agency of an Indian Tribal government or the Bureau of Indian Affairs.
j. The applicant EITHER
i. did NOT (or will NOT) apply for a Justice Assistance Grant (JAG) Local award for the same
fiscal year as that of this application; OR
ii. HAS applied for (or WILL apply for) a JAG Local award for the same fiscal year as that of
this application and has considered but did NOT (and does NOT) expect to use those JAG
Local award funds for any part of the cost of purchasing armor vests (including either the
federal or the match portion).
Q I acknowledge and accept the General Certification
CERTIF!CATION
Funding Limits Certification
a. I acknowledge that all funding awards will be subject to the availability of funds and I
acknowledge that there is no guaranteed level of funding associated with the submission
of this application to the BVP program.
b. The applicant will meet its financial and contractual obligations associated with any
purchase transactions, regardless of the amount of funding received under this
application.
0 1 acknowledge and accept the Funding Limits Certification
CERTIFICATIU.N
Mandatory Wear Policy Certification
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a. The applicant has a written, mandatory -wear policy that establishes general
requirements for law enforcement and corrections officers, assigned to uniformed
functions, to wear (subject to appropriate exceptions as determined by the applicant)
bullet -resistant vests and that this policy is in effect on the date this application is
submitted.
b. I assure that the foregoing written mandatory -wear policy will remain in effect during
the service life of any and all vests purchased with federal funds under this award.
c. To the best of my knowledge and belief, after diligent inquiry and review, this applicant
is, at the time this application is submitted, in compliance with the foregoing mandatory -
wear policy.
d. I assure that the applicant will remain in compliance with the foregoing mandatory -
wear policy throughout the service life of any and all vests purchased with federal funds
under this award.
01 acknowledge and accept the Mandatory Wear Policy Certification
CERTIFit-ATION
Unique Vest Fit Certification
a. To the best of my knowledge and belief, after diligent inquiry and review, I certify that,
at the time this application is submitted-
i. The criteria and protocols, made available by the BVP program, for providing "uniquely
fitted" ballistic or stab -resistant vests to officers have been reviewed.
ii. All of the applicant's law enforcement and corrections officers have been provided with
access to the ASTM International "Standard Practice for Body Armor Wearer
Measurementand Fitting of Armor"-ASTM Standard E3003-and the Justice Information
Technology Center's "Personal Armor Fit Assessment".
iii. All of the applicant's law enforcement and corrections officers have been notified that, upon
their request, they will be provided with the opportunity to receive a protectivevest that is
uniquely fitted to them.
Note: In the BVP Program, "uniquely fitted vests" means protective (ballistic or stab -
resistant) armorvests that conform to the individual wearer to provide the best possible fit
and coverage, through a combination of 1)correctly-sized panels and carrier, determined
through appropriate measurement, and 2) properly adjusted straps, harnesses, fasteners,
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flaps, or other adjustable features. The requirement that body armor be "uniquely fitted"
does not necessadlyrequire body armor that is individually manufactured based on the
measurements of an individual wearer.
D 1 acknowledge and accept the Unique Vest Fit Certification
r*r=0T1cirrnTV')&1
Signature Acknowledgement Certification
I understand and acknowledge that a materially false, fictitious, or fraudulent statement
(or concealment or omission of a material fact) in this certification, or in the application
that it supports, may be the subject of criminal prosecution (including under 18 U.S.C. §§
1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the
applicant to civil penalties and administrative remedies for false claims or otherwise
(including under 31 U.S.C. §§ 3729-3730 and 3801-3812). 1 also acknowledge that
payments under OJP programs such as the BVP program, including certifications
provided in connection with such awards, are subject to review by the Department,
including by OJP and by the Department's Office of the Inspector General.
O 1 acknowledge and accept the Signature Acknowledgement Certification
SIGNATURE
As the c:hipf executive officer (or designee), authorized to submit this application, I
hereby ter n fu name in Pe space provided below:
SUBMIT I BACK
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CITY OF FAYETTEVILLE, ARKANSAS
CAPITAL IMPROVEMENTS PROGRAM (2018-2022)
Project Title: Police Ballistic Protection
Division: 200 - Police
Funding:
Category:
Rank:
Description:
4470 - Sales Tax Capital Improvements
Police Improvements
IV
Project #: 13011
Project Request
2018 $
41,000
2019
18,000
2020
89,000
2021
42,000
2022
9,000
Total $
199,000
This project provides the 50% local match and any shortfall from federal funding for the purchase of
bulletproof vests for new officers, the replacement of expired bulletproof vests, and new/replacement
tactical bulletproof vests for members of the Emergency Response Team (ERT). Federal, State, and Local
mandates exist for all officers to wear bulletproof vests when engaging in law enforcement activities. This
project further funds ballistic protection equipment for the ERT including ballistic shields, plates, and a
blanket. The level III shield is designed to stop small arms ammunition and is lighter and more mobile. The
level IV shield is heavier and rated to stop larger ammunition fired from rifles. The ERT members also have
level IV ballistic plates carried within their ballistic vests. The ballistic blanket can be quickly deployed for
high risk situations including the protection of officers and civilians as a personal shield or in vehicle
transport.
Scheduled Implementation:
Active Project
All ballistic materials have a certified warranty of five years. For this reason, staff recommends replacing all
ballistic protection equipment prior to expiration. Ballistic items to be replaced are as follows: 2018 - ERT
ballistic plates and shields and patrol ballistic vests; 2019 - ERT ballistic blanket and patrol ballistic vests; 2020
- portable go -shield and ERT and patrol ballistic vests; 2021- patrol active shooter kits and patrol ballistic
vests; and 2022 - patrol ballistic vests.
Effect on Operations:
There are no effects on operations associated with this project.
Master Plan(s) Addressed:
70
1. Authorized footwear will be kept clean and shined at all times while on duty. Black
or dark Blue socks are the required uniform item. Footwear for specialized units such
as Bike Patrol, E.R.T., and K-9 officers must be approved by the Chief of Police and
will not be worn during normal patrol duties. Refer to the Quartermaster's Authorized
Uniform and Equipment Lists.
M. Bullet Resistant Vests: The department will issue a bullet resistant vest to each sworn
officer of the department. When in uniform, officers shall wear a bullet resistant vest at
all times unless specifically exempted by the Chief of Police. Officers in plain clothes
are not required to wear the vest; however, all sworn members are required to maintain
their issued vests and are encouraged to have them available should an incident arise for
which the officer may be at risk. The vest will be supplied by the department and
replaced as necessary [CALEA 41.3.5]. Officers involved in high -risk tactical details
shall also be required to wear a bullet resistant vest [CALEA 41.3.6].
N. Weapons and Ammunition: The Chief of Police will designate the ammunition and
weapons carried. No other ammunition or weapon will be carried except when approved
by a supervisor for special circumstances and ONLY for that particular situation
[CALEA 1.3.9 a. and b.].
VI. DEPARTMENT -ISSUED WEAPONS AND AMMUNITON:
A. While on duty, uniformed officers will only carry department -issued weapons. All
department -issued weapons and ammunition shall be listed on the department's
Approved Weapons and Ammunition List.
B. Detectives will only carry department -issued weapons while on duty. Personal weapons
must have the written approval of the Chief of Police prior to being carried as a duty
weapon or as a supplemental duty weapon.
C. Ammunition will be department -issued as approved by the Chief of Police. Authorized
ammunition utilized by this department will be governed by the department's Approved
Weapons and Ammunition List as maintained by the Administrative Lieutenant. A copy
of this list will be maintained on the computer network [CALEA 1.3.9 b.].
D. Uniformed officers and detectives of this department will carry only department -issued
shotguns and rifles.
VII. DRESS CODE FOR NON -SWORN
A. Dress Code and Appearance: The Fayetteville Police Department endorses a professional,
comfortable work environment for non -sworn employees. All non -sworn employees
should dress in job appropriate attire which supports this goal for our workplace. The
following will govern attire for non -sworn employees.
1. Non -sworn employees will be allowed to wear:
a. Pants, slacks, and capri pants.
b. Dresses and skirts with length no shorter than three inches above the knee.
41.3.5 Grooming & Uniform Requirements Page 6 of 8