Loading...
HomeMy WebLinkAbout257-19 RESOLUTIONDocuSign Envelope ID: A9804FCB-812C4EDB-AE2E-58E409F8CF8D 113 West Mountain Street z 7 r, rn (7 T Fayetteville, AR 72701 r- r 1 f�— (479) 575-8323 -,Cori + �f Resolution: 257-19 - _ File Number: Number: 2019-0689 �, -- o -, ao 2020 WASHINGTON COUNTY FOR JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2020 IN THE AMOUNT OF $222,950.07 WHEREAS, the City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail Services on October 19, 2004, and the City has paid a set booking fee per booked prisoner since that time; and WHEREAS, on September 19, 2019, the Washington County Quorum Court passed an ordinance changing the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which has the potential to significantly multiply the City's annual payment for jail services; and WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's projected budget shortfall and the 2018 population estimates for municipalities; and WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that provides for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville prisoners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the Per Capita Jail Fee Agreement with Washington County for jail services in 2020 in the total amount of $222,950.07. A copy of the Agreement is attached to this Resolution and made a part hereof. Pape 1 Printed on 11/W19 CONTRACT File Number. 2019-0689 Resolution 257-19 PASSED and APPROVED on 11/19/2019 `,`�qn n n►n��� i Attest: ���:' c Y p� •.sG� FAYETTEVILLE IVY .J Lisa Branson, Deputy City Cleff ; ,,M,%%� Page 2 Printed on 11120119 DocuSign Envelope ID: A9B04FCB-812C-4EDB-AE2E-58E409FSCFBD City of Fayetteville, Arkansas 113 WeMMounWn Met ' Fayett ville, AR 72701 (479) 5754323 Text File File Number: 2019-M89 Agenda Date:11/19/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 5 2020 WASHINGTON COUNTY FOR JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2020 IN THE AMOUNT OF $222,950.07 WHEREAS, the City of Fayetteville and Washington County entered into an lnterlocal Agreement for Jail Services on October 19, 2004, and the City has paid a set booking fee per booked prisoner since that time; and WHEREAS, on September 19, 2019, the Washington County Quorum Court passed an ordinance changing the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which has the potential to significantly multiply the City's annual payment for jail services; and WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's projected budget shortfall and the 2018 population estimates for municipalities; and WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that provides for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville prisoners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the Per Capita Jail Fee Agreement with Washington County for jail services in 2020 in the total amount of $222,950.07. A copy of the Agreement is attached to this Resolution and made a part hereof. Gb orb A*W=2 pa" 1 Prfrftd on M02019 DowSign Ernslope 10: A9B04FCB4120-4EDSOME-WE409FBCF80 City of Fayetteville Staff Review Form 2019-0689 legistar File ID 11/19/2019 City Coundl Meeting Date- Agenda Item only N/A for Non44WxIa Item Mike Reynolds 10/18/2019 POLICE (200) i Submitted By Submitted Date Division Department Action Recommendation: Approval of the FY2020 Per Capita Jail Fee Agreement with'Washington County, Arkansas for housing prisoners in the County Jail in the amount of $222,950.07. 1010.200.2900.5315.00 Account Number Project Number Budgeted Item? NA Does Item have a cost? NA Budget Adjustment Attached? NA Budget impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title 1 Purchase Order Number. Previous Ordinance or Resolution N Change Order Number. Approval Date: Original Contract Number: Comments: Washington County Judge to sign and return upon execution by the City of Fayetteville. DocuSign Envdope ID: A98WFC8412"E09-AUE-W409F8CF8D CITY OF FAYETTEVILLE CITY COUNCIL MEMO ARKANSAS MEETING OF NOVEMBER 19, 2019 TO: Mayor and City Council FROM: Mike Reynolds, Chief of Folios DATE: October 18, 2019 SUBJECT: FY2020 Per Capita Jail Fee Agreement RECOMMENDATION: Staff recommends approval of the FY2020 Per Capita Jail Fee Agreement with Washington County, Arkansas for housing prisoners in the County Jail in the amount of �M,950.07. BACKGROUND: The City of Fayetteville and Washington County entered Ir to an Interlocal Agreement for Jail Services on October 19, 2004. The agreement, with periodic amendments, allows that Washington County will provide jail space for City of Fayetteville prisoners In exchange of the City paying a set price for each booked prisoner. in 2019, the City of Fayetteville paid fees based on $62.00 per booked prisoner charged with misdemeanor crimes and no charge for prisoners booked with felony crimes. DISCUSSION: On September 19, 2019, Washington County Quorum Court passed an Ordinence establishing a municipal daily Jag fee of $63.12 per prisoner per day for all charges. This daily flee has the potential to sigrAcantly multiply our annual payment for f all services. Alternatively, Washington County has developed a per capita jag fee (see attached agreement) based on projected shortfall and 2018 population estimates for municipalities. Based on the per capita jai fee. Fayetteville represents 3611 % (rounded) of the service population with a projected jail shortfall of $608,989.77 resulting In a per capita jail fee of $222.950.07 ($2.57 per resident) for Fayetteville. The per capita Jag fee Is a lump sum payment payableby iFebruary 1, 2020. BUDGETISTAFF IMPACT: The $222,150.07 per capita jail fee Is Included in our proposed FY2020 Annual Operating Budget This agreement has no impact on staffing. Per Capita Jail Fee Agreement Malling Addrax ms W. Mountain Street wwwhyrtt*1A"T4 ov PayetteV111% AR n701 DocuSipn Envelope ID: A9804FC68:20 4eoe-nE2E-ssc-4osFSCFso PER CAPITA JAIL FEE AGREEMENT This Agreement is entered into by and between Washington County, Arkansas ("Washington County') and the City of Fayetteville, Arkansas ("Municipality') and will become binding on the parties upon the signing of this agreement. WITNESSETH: WHEREAS, the Washington County Quorum Court passed Ordinance 2019-60 that established a daily rate to be charged to all municipalities for housing of their prisoners in the County Jul; and, WHEREAS, said Ordinance allows a municipality to enter into a contract with Washington County that establishes as amount to be charged for keeping municipal prisoners at the County Jail in hen paying the daily rate; and WHEREAS, Washington County and the Municipality desire to enter into said agreement in liar of paying the daily jail rats, as memorialized herein; and WHEREAS, the per capita fee amount paid each year by the Municipality shall be calculated based upon the projected shortfall in the Maintenance and Operations Budget of the County Jail provided by the County Treasurer during the previous year, as published and provided to the Municipality. IT IS THEREFORE HEREBY AGREED THAT: Section 1. Pmaimts, To fund the Washington County Jail's maintenance and operation costs, the Municipality agrees to pay a per capita fee based on the population of the Municipality as calculated by the US Census Bureau in their annual population estimates. Section 2. Annual Review. The Washington County Judge shall request that the Washington County Treasurer estimate the Washington County Jail shortfall amount by September I" of each year. The County Judge shall send notice to the Municipality of the estimated shortfall amount and the population estimate of the Municipality by October 1" of each year. All notices shall be in writing and shall be provided to the Mayor and Chief of Police' of the Municipality. Section 3. Fee Calculation. The projected shortfall in the County Jail budget shall be divided by the sum of the populations of each Municipality in Washington County and the population of the unincorporated portions of Washington County to determine the per capita fee. Section 4. Aarog=t Due Date. Any Municipality that chosen to participate in the per capita fee payment in lieu of the daily rate fee shall provide a signed agreement to the Washington County Judge by December 31 1 of each year. Any Municipality that does not provide a signed agreement to the County Judge by December 310 of each year shall pay the daily rate as established by Ordinance of the Washington County Quorum, Court. 1 For a Munlcipailty that does not have a Chief of Police, the notice shall on by sent to the Mayor of said Municipality. 10/1/2019 N:\WIIIIeVall Contractj2020\Fayette Ale Per Capita Jail Fee Agreement doer DocuSlpn Envelope ID: A9804FC6412C•4EDB-AE2E-58E409F8CF8D 'on 3. Pavmett Due Date. The Municipality shall pay the per capita fee amount by Febniwy 11 of each year. Any Municipality that enters into this Agreement that fails to pay by February 1't of each year shall be charged, retroactively, the daily rate as established by Ordinance of the Washington County Quorum Court. SaWon .4. 8ntification. If a Municipality fails to ratify this agreement, that Municipality shall be charged the daily rate as established by Ordinance of the Washington County Quorum Court~ Section b. Duration, This Agreement shall become effective on January 11" of each year and shall and on December 311 of each year. This Agreement may be mewed for an additional year via a contract addendum with updated data and executed by the Municipality and Washington County by December 3191 of each year. Section 7. Non-u Mp iation. Notwithstanding anything contained in this Agreement to the contrary, if a County or City fails to appropriate Runds for subsequent periods within the term of this Agreement, the County or City shall not be obligated to make payment(s) beyond the thw-current fecal appropriation period provided that once an appropriation is made, the County or City is obligated to provide funds for that appropriation period. Section g. Qw_peb'p and'Diauosition oLf as , Washington County owns and will continue to own all property used by the County Jail. The Municipality will have no legal authority, right, or title to the facility that houses the County Jail or the personal property contained therein. THIS SPACE IlVTE MONALLY LEFT BLANK io/VM19 H:\Wplie\lail Contract\202D\FaYett Ie Per Capita Jail Fee AQreement.dom DowSlon Envelops ID: A9B04FCB-812C-4EDB-1 M-W4o9F8CF8D Section 10. Per Capita Jail Fee Amotmt. The per capita jail fee amount charged to the Mumcipality for the fiscal year 2020, shall be as follows: city 2018 Popubdon Ewmew * Per Capita Amowit W n county 40,726 $104,665M F11dns 3,179 $8,170.03 Elm Spdmp 2,222 $5,710.54 Farmington 7,218 $1M50.26 Fayetteville 86,751 $222,950.07 Goshen 1,879 $4,829.03 Groin land 1,434 $3,685.39 Johnson 3,736 $9,601„S2 Lincoln 2,474 $6,358.18 Prairie Grove 6,313 $16,224A1 Springdale 73,964 $190,087A8 Tontitown 4,003 S10,287.71 West Fork 2,635 $69771.95 Winslow 427 $1,097.39 TOTAL POPULATION WASHINGTON COUNTY 236,961 TOTAL JAIL SHORTFALL $608,989.77 IN WITNESS WMWF, the parties have executed this Agreement. December 2, 2019 1 8:33 AM CST Date l0l1J2019 H:\WIMIe\lsil Contras W20\Fayett is Per Capits Jell Fee AgmmeM.doo DocuSign Envelope ID: A9604FCB-812C-4EDB-AE2E-58E409F8CF8D 0 M c-� rri -T 113 West Mountain Street Z n Fayetteville, AR 72701 t GJ r— t 1 (479) 575-8323 �— y, r1 Resolution: 257-19 r r> File Number: 2019-0689' r, t rn :u co 2020 WASHINGTON COUNTY FOR JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2020 IN THE AMOUNT OF $222,950.07 WHEREAS, the City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail Services on October 19, 2004, and the City has paid a set booking fee per booked prisoner since that time; and WHEREAS, on September 19, 2019, the Washington County Quorum Court passed an ordinance changing the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which has the potential to significantly multiply the City's annual payment for jail services; and WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's projected budget shortfall and the 2018 population estimates for municipalities; and WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that provides for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville prisoners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the Per Capita Jail Fee Agreement with Washington County for jail services in 2020 in the total amount of $222,950.07. A copy of the Agreement is attached to this Resolution and made a part hereof. Page 1 Printed on 11/M19 A to] 04 11904 a • DocuSign Envelope ID: A9B04FCB-812C-4EDB.AE2E-58E409F8CFSD File Number. 2019-060 ResohNon 257-19 PASSED and APPROVED on 11/19/2019 Attest: ��G' �,�T Y nl •'�C �4 ?�. AYEnrvq I i.: : ••,- �y!•?� c, Lisa Branson, Deputy City Clek6"1 ini���` pap 2 Prkftd on 11rJW9 DocuSign Enve" ID: A9B04FCB-812C-4EDB-AE2E-58E409FBCF8D 1091131111w- City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 5754323 Text File File Number: 2019-0689 Agenda Date: 11/19/2019 Version: 1 Statue: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C. 5 2020 WASHINGTON COUNTY FOR JAIL SERVICES FEE AGREEMENT: A RESOLUTION TO APPROVE THE PER CAPITA JAIL FEE AGREEMENT WITH WASHINGTON COUNTY FOR JAIL SERVICES IN 2020 IN THE AMOUNT OF $222,950.07 WHEREAS, the City of Fayetteville and Washington County entered into an lnterlocal Agreement for Jail Services on October 19, 2004, and the City has paid a set booking fee per booked prisoner since that time; and WHEREAS, on September 19, 2019, the Washington County Quorum Court passed an ordinance changing the one-time booking fee to a daily jail fee of $63.12 per prisoner per day for all charges which has the potential to significantly multiply the City's annual payment for jail services; and WHEREAS, Washington County has developed an alternative per capita jail fee based on the jail's projected budget shortfall and the 20I8 population estimates for municipalities; and WHEREAS, Chief Reynolds recommends approval of an agreement with Washington County that provides for payment of the per capita fee rather than the daily fee for keeping City of Fayetteville prisoners. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the Per Capita Jail Fee Agreement with Washington County for jail services in 2020 in the total amount of $222,950.07. A copy of the Agreement is attached to this Resolution and made a part hereof. My of FeyeKavW% Arkansas Pape 1 Prfnted on 11/M01e DocuSign Envelope ID: A9B04FCB-812C-4EDB-AE2E-58E409F8CFBD City of Fayetteville Staff Review Form 2019-0689 Legistar File ID 11/19/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Mike Reynolds 10/18/2019 POLICE (200) Submitted By Submitted Date Division / Department Action Recommendation: Approval of the FY2020 Per Capita Jail Fee Agreement with Washington County, Arkansas for housing prisoners in the County Jail in the amount of $222,950.07. 1010.200.2900-5 315.00 Account Number Project Number Budgeted Item? NA Does item have a cost? NA Budget Adjustment Attached? NA Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title 1 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Washington County Judge to sign and return upon execution by the City of Fayetteville. DocuSign Envelope ID: A9B04FCB-812C-4EDS-AE2E-58E409F8CF8D CITY OF FAYETTEVILLE CITY COUNCIL MEMO 94V ARKANSAS MEETING OF NOVEMBER 19, 2019 TO: Mayor and City Council FROM: Mike Reynolds. Chief of Police DATE: October 18, 2019 SUBJECT: FY2020 Per Capita Jail Fee Agreement RECOMMENDATION: Staff recommends approval of the FY2020 Per Capita Jail Fee Agreement with Washington County, Arkansas for housing prisoners In the County Jail In the amount of $222,950.07. BACKGROUND: The City of Fayetteville and Washington County entered into an Interlocal Agreement for Jail Services on October 19. 2004. The agreement, with periodic amendments, allows that Washington County will provide jail space for City of Fayetteville prisoners in exchange of the City paying a set price for each booked prisoner. In 2019, the City of Fayetteville paid fees based on $62.00 per booked prisoner charged with misdemeanor crimes and no charge for prisoners booked with felony crimes. DISCUSSION: On September 19. 2019, Washington County Quorum Court passed an Ordinance establishing a municipal daily Jail fee of $63.12 per prisoner per day for all charges. This daily fee has the potential to signfflcantly multiply our annual payment for jail services. Alternatively, Washington County has developed a per capita jail fee (see attached agreement) based on projected shortfall and 2018 population estimates for municipalities. Based on the per capita jail fee, Fayetteville represents 36.61% (rounded) of the service population with a projected jail shortfall of $608,989.77 resulting in a per capita Jail fee of $222,950.07 ($2.57 per resident) for Fayetteville. The per capita Jail fee Is a lump sum payment payable by February 1, 2020. BUDGETISTAFF IMPACT: The $222,950.07 per capita jail fee is Included in our proposed FY2020 Annual Operating Budget This agreement has no impact on staffing. Attachments: Per Capita Jail Fee Agreement Mailing Addren: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville. AR 72701 DocuSign Envelope ID: A9B04FCB-812C-4EDB-AE2E-58E4o9F8CF8D PER CAPITA JAIL FEE AGREEMENT This Agreement is entered into by and between Washington County, Arkansas ("Washington County") and the City of Fayetteville, Arkansas ("Municipality) and will become binding on the parties upon the signing of this agreement. WITNESSETH: WHEREAS, the Washington County Quorum Court passed Ordinance 2019-60 that established a daily rate to be charged to all municipalities for housing of their prisoners in the County Jail; and, WHEREAS, said Ordinance allows a municipality to enter into a contract with Washington County that establishes as amount to be charged for keeping municipal prisoners at the County Jail in lieu paying the daily rate; and WHEREAS, Washington County and the Municipality desire to enter into said agreement in lieu of paying the daily jail rate, as memorialized herein; and WHEREAS, the per capita fee amount paid each year by the Municipality shall be calculated based upon the projected shortfall in the Maintenance and Operations Budget of the County Jail provided by the County Treasurer during the previous year, as published and provided to the Municipality. IT IS THEREFORE HEREBY AGREED THAT: Section 1. Payments. To fund the Washington County Jail's maintenance and operation costs, the Municipality agrees to pay a per capita fee based on the population of the Municipality as calculated by the US Census Bureau in their annual population estimates. Section 2. Annual Review. The Washington County Judge shall request that the Washington County Treasurer estimate the Washington County Jail shortfall amount by September 1' of each year. The County Judge shall send notice to the Municipality of the estimated shortfall amount and the population estimate of the Municipality by October 1" of each year. All notices shall be in writing and shall be provided to the Mayor and Chief of Policel of the Municipality. Section 3. Fee Calculation. The projected shortfall in the County Jail budget shall be divided by the sum of the populations of each Municipality in Washington County and the population of the unincorporated portions of Washington County to determine the per capita fee. Section 4. Aft Due Date. Any Municipality that chosen to participate in the per capita fee payment in lieu of the daily rate fee shall provide a signed agreement to the Washington County Judge by December 311 of each year. Any Municipality that does not provide a signed agreement to the County Judge by December 31' of each year shall pay the daily rate as established by Ordinance of the Washington County Quorum. Court. 1 For a Municipality that does not have a Chief of Police, the notice shall on by sent to the Mayor of said Municipality. 10/1/2019 HAVAllieVall Contract\2020\Fayettevilie Per Capita Jail Fee Agreementdoa Dm;ftn Envelope ID: A9B04FCB-812C-4ED8-AE2E-58E409F8CF8D Section 3. Payment Due Date. The Municipality shall pay the per capita fee amount by February 1' of each year. Any Municipality that enters into this Agreement that fails to pay by February 11 of each year shall be charged, retroactively, the daily rate as established by Ordinance of the Washington County Quorum Court. Section 4. Ratification. If a Municipality fails to ratify this agreement, that Municipality shall be charged the daily rate as established by Ordinance of the Washington County Quorum Court. Section 6. Duration, This Agreement shall become effective on January 1" of each year and shall end on December 3 1 ' of each year. This Agreement may be renewed for an additional year via a contract addendum with updated data and executed by the Municipality and Washington County by December 31 a of each year. Section 7. Non-a2pwpi ation• Notwithstanding anything contained in this Agreement to the contrary, if a County or City fails to appropriate funds for subsequent periods within the term of this Agreement, the County or City shall not be obligated to make payment(s) beyond the then -current fiscal appropriation period provided that once an appropriation is made, the County or City is obligated to provide funds for that appropriation period. Section 9. Ownership and Disposition of Pr ggn. Washington County owns and will continue to own all property used by the County Jail. The Municipality will have no legal authority, right, or title to the facility that houses the County Jail or the personal property contained therein. THIS SPACE INTENTIONALLY LEFT BLANK 10/1/2019 H:\WIIIieVaU Contract\2020\Fayettevllle Per Capita Jall Fee Agreernent.dom DocuSign Envelope ID: A9B04FCB-812C4EDB-AE2E-58E409F8CF8D Section 10. Per Capita Jail Fee Amount. The per capita jail fee amount charged to the Municipality for the fiscal year 2020, shall be as follows: City 2018 Population P.stimasw * Per Capita Amowit Washington County 40,726 $104,665.92 Elkins 3,179 $8,170.03 Elm Springs 2,222 $5,710.54 Farmington 7,218 $19,550.26 Fayetteville 86,751 $222,950.07 Goshen 1,879 $4,829.03 Greenland 1,434 $3,685.39 Johnson 3,736 $9,601.$2 Lincoln 2,474 $6,358.18 Prairie Grove 6,313 S16,224.41 Springdale 73,964 $190,087AS Tontitown 4,003 $10,287.71 West Fork 2,635 $6,771.95 Winslow 427 $1,097.39 TOTAL POPULATION WASHINGTON COUNTY 236,961 TOTAL JAIL SHORTFALL $609,999.77 IN WITNESS WHEREOF, the parties have executed this Agreement. December 2, 2019 1 8:33 AM CST Date 10/1/2019 H:\Wlllle\Jeil Contract\2020\Fayetteville Per Capita Jail Fee Agreement. doo