HomeMy WebLinkAbout2020-01-07 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Meeting Final Agenda
Tuesday, January 7, 2020
5:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member Sarah Marsh Ward 1
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Kyle Smith Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Meeting Meeting Final Agenda January 7, 2020
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
1. 2019-0863
ELECTION OF VICE MAYOR
2. 2019-0864
REPORT OF FIREMEN'S AND POLICEMEN'S PENSION AND RELIEF FUND
3. 2019-0952
MONTHLY FINANCIAL REPORT
Agenda Additions
A. Consent
A. 1 2019-0867
ADOPT THE RULES OF ORDER AND PROCEDURE:
A RESOLUTION TO ADOPT THE RULES OF ORDER AND PROCEDURE OF THE
FAYETTEVILLE CITY COUNCIL FOR 2020
A.2 2019-0023
APPROVAL OF THE DECEMBER 3, 2019 CITY COUNCIL MEETING MINUTES
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City Council Meeting Meeting Final Agenda January 7, 2020
A. 3
A. 5
A. 6
2019-0895
ENVIRONMENTAL CONSULTING OPERATIONS, INC.:
A RESOLUTION TO APPROVE AMENDMENT NO. 6 TO THE CONTRACT WITH
ENVIRONMENTAL CONSULTING OPERATIONS, INC. IN THE AMOUNT OF
$66,255.00 FOR WETLANDS MITIGATION SITE MONITORING AND MANAGEMENT
IN 2020
2019-0896
ARKANSAS STATE HIGHWAY COMMISSION:
A RESOLUTION TO APPROVE A UTILITY RELOCATION AGREEMENT WITH THE
ARKANSAS DEPARTMENT OF TRANSPORTATION FOR UTILITY RELOCATIONS
RELATED TO THE I-49 AND WEDINGTON INTERCHANGE PROJECT
2019-0925
CITY OF FARMINGTON RELOCATION AGREEMENT:
A RESOLUTION TO APPROVE A UTILITY RELOCATION AGREEMENT WITH THE
CITY OF FARMINGTON FOR UTILITY RELOCATIONS RELATED TO THE HIGHWAY
170 IMPROVEMENT PROJECT
2019-0928
2019 JUSTICE ASSISTANCE GRANT (JAG) AWARD:
A RESOLUTION AUTHORIZE ACCEPTANCE OF A 2019 JUSTICE ASSISTANCE
GRANT IN THE TOTAL AMOUNT OF $134,915.56 WHICH WILL BE USED TO PAY A
PORTION OF THE SALARIES AND BENEFITS OF 4TH JUDICIAL DISTRICT DRUG
TASK OFFICERS WITH THE FAYETTEVILLE, SPRINGDALE, AND PRAIRIE GROVE
POLICE DEPARTMENTS AND THE WASHINGTON COUNTY SHERIFF'S OFFICE
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City Council Meeting
A.7 2019-0936
TEECO SAFETY, INC.:
A. 8
A. 9
Meeting Final Agenda
January 7, 2020
A RESOLUTION TO AUTHORIZE THE PURCHASE OF SEVENTY SEVEN (77)
REPLACEMENT TACTICAL BODY ARMOR VESTS AND ONE HUNDRED THIRTY ONE
(131) SETS OF RIFLE RESISTANT BALLISTIC PLATES FROM TEECO SAFETY, INC. IN
THE AMOUNT OF $189,524.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES
PURSUANT TO A NASPO VALUEPOINT COOPERATIVE PURCHASING CONTRACT,
TO AUTHORIZE THE PURCHASE OF VARIOUS BODY ARMOR PRODUCTS
PURSUANT TO NASPO VALUEPOINT COOPERATIVE PURCHASING CONTRACTS
ON AN AS NEEDED BASIS THROUGH MARCH 15, 2020 AND ANY FUTURE
RENEWAL PERIODS, AND TO APPROVE A BUDGET ADJUSTMENT
2019-0921
BOTANICAL GARDENS OF THE OZARKS:
A RESOLUTION TO APPROVE THE CONVEYANCE OF A GENERAL UTILITY
EASEMENT TO OZARKS ELECTRIC COOPERATIVE CORPORATION ACROSS A
PORTION OF CITY PROPERTY TO SUPPLY ELECTRICITY TO THE NEW
OPERATIONS CENTER AT THE BOTANICAL GARDEN OF THE OZARKS
2019-0930
MCCLELLAND CONSULTING ENGINEERS, INC.:
A RESOLUTION TO APPROVE SUPPLEMENTAL AGREEMENT NO. 1 TO THE
CONTRACT WITH MCCLELLAND CONSULTING ENGINEERS, INC. IN THE AMOUNT
OF $33,500.00 TO PROVIDE ENGINEERING SERVICES FOR THE PLANTING OF
STREET TREES AND INSTALLATION OF TRAIL LIGHTING ASSOCIATED WITH THE
ZION ROAD - VANTAGE TO CROSSOVER PROJECT, AND TO APPROVE A BUDGET
ADJUSTMENT
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A.10 2019-0931
SWEETSER CONSTRUCTION, INC. CHANGE ORDER NO. 1:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 1 TO THE CONTRACT WITH
SWEETSER CONSTRUCTION, INC. FOR THE OLD WIRE ROAD PROTECTED BIKE
LANE AND SIDEWALK PROJECT IN THE AMOUNT OF $246,488.85, AND TO
APPROVE A BUDGET ADJUSTMENT
A. 11 2019-0907
CROSSLAND CONSTRUCTION COMPANY, INC. CHANGE ORDER NO. 5:
A RESOLUTION TO APPROVE CHANGE ORDER NO. 5 TO THE FAYETTEVILLE
PUBLIC LIBRARY EXPANSION PROJECT CONTRACT WITH CROSSLAND
CONSTRUCTION COMPANY, INC. IN THE AMOUNT OF $8,443,973.00 TO FINISH
OUT THE EXPANSION AND COMPLETE THE TIE INTO THE EXISTING LIBRARY, TO
RECOGNIZE BOND INTEREST FUNDS IN THE AMOUNT OF $400,000.00, AND TO
APPROVE A BUDGET ADJUSTMENT
A.12 2019-0904
WALKER FAMILY RESIDENTIAL COMMUNITY COMPLEX:
A RESOLUTION TO APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS
CENTER TO PROVIDE FUNDING ASSISTANCE IN THE AMOUNT OF $52,000.00 FOR
MAINTENANCE AND REPAIRS AT THE WALKER FAMILY RESIDENTIAL
COMMUNITY COMPLEX IN 2020
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A.13 2019-0939
BID #19-52 BENCHMARK CONSTRUCTION OF NWA, INC.:
A RESOLUTION TO AWARD BID #19-52 AND AUTHORIZE A CONTRACT WITH
BENCHMARK CONSTRUCTION OF NWA, INC. FOR CONSTRUCTION OF THE FLEET
VEHICLE WASH FACILITY, TO APPROVE A CHANGE ORDER NO. 1 TO THE
CONTRACT WITH BENCHMARK CONSTRUCTION OF NWA, INC. TO REFLECT
DECREASED SCOPE OF WORK FROM THE CONTRACT AND REDUCE THE TOTAL
CONTRACT COST TO $298,750.00.00 AND TO APPROVE A PROJECT CONTINGENCY
IN THE AMOUNT OF $10,000.00
A.14 2019-0940
BID #19-52 DC SPARKS:
A RESOLUTION TO AWARD BID #19-52 AND AUTHORIZE A CONTRACT WITH DC
SPARKS CONSTRUCTION, LLC FOR TRADE PACKAGES 1,2,7,8,9 AND 10 FOR
CONSTRUCTION OF THE FLEET VEHICLE WASH FACILITY, TO APPROVE A
DEDUCTIVE CHANGE ORDER NO. 1TO THE CONTRACT WITH DC SPARKS
CONSTRUCTION, LLC TO REFLECT DECREASED SCOPE OF WORK FROM THE
CONTRACT AND REDUCE THE TOTAL CONTRACT COST TO $380,231.20 AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $26,000.00
B. Unfinished Business
B. 1 2019-0935
ACTIVE TRANSPORTATION PLAN MAP (FROM CITY PLAN 2040):
A RESOLUTION TO APPROVE AND ADOPT THE ACTIVE TRANSPORTATION PLAN
MAP
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City Council Meeting Meeting Final Agenda January 7, 2020
B. 2
B. 3
B. 4
2019-0934
ADOPT REVISED MASTER STREET PLAN (FROM CITY PLAN 2040):
A RESOLUTION TO APPROVE AND ADOPT A REVISED MASTER STREET PLAN FOR
FAYETTEVILLE INCLUDING REVISED STREET CROSS-SECTIONS
2019-0892
CULTURAL ARTS CORRIDOR PROJECT:
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENT TO CONSIDER ALL
THREE POTENTIAL REPLACEMENT PARKING SITES AS PART OF THE CULTURAL
ARTS CORRIDOR PROJECT, AND TO ENCOURAGE THE CITY TO SEEK
OPPORTUNITIES TO PROVIDE ADDITIONAL BENEFITS INCLUDING HOUSING,
ARTS PRODUCTION FACILITIES, AND OTHER USES THAT FURTHER THE CITY'S
EXPRESSED PRIORITIES
At the December 17, 2019 City Council Meeting this item was tabled to the January 7,
2020 City Council Meeting.
2019-0898
SAGE PARTNERS, LLC DEPOT LOT PROPOSAL:
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN LETTERS OF INTENT
WITH SAGE PARTNERS, LLC, ON BEHALF OF FAYETTEVILLE DEPOT, LLC AND
FARMERS & MERCHANTS BANK (F/KJA THE BANK OF FAYETTEVILLE), FOR THE
PURCHASE OF APPROXIMATELY 0.6 ACRES ALONG WITH NECESSARY
PERMANENT ACCESS AND TEMPORARY CONSTRUCTION EASEMENTS AT THE
NORTHWEST CORNER OF WEST AVENUE AND DICKSON STREET FOR THE
CONSTRUCTION OF A REPLACEMENT PARKING DECK FOR THE TOTAL AMOUNT
OF $350,000.00, THE CONVEYANCE OF LINER BUILDING SPACE AND
APPROXIMATELY 0.2 ACRES AT THE NORTH END OF THE CIVIC PLAZA
At the December 17, 2019 City Council Meeting this item was tabled to the January 7,
2020 City Council Meeting.
C. New Business
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C. 1
C. 2
C. 3
2019-0901
G&W DIESEL SERVICE, INC:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2020 PIERCE LADDER FIRE
APPARATUS FROM G&W DIESEL SERVICE, INC. IN THE AMOUNT OF $1,416,570.00
PLUS A PERFORMANCE AND PAYMENT BOND AT A COST OF $4,230.00,
PURSUANT TO THE HOUSTON-GALVESTON AREA COUNCIL COOPERATIVE
PURCHASING CONTRACT, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $75,000.00
2019-0902
EMERGENCY VEHICLE SPECIALISTS, INC. BOND PROJECT:
A RESOLUTION TO APPROVE THE PURCHASE OF A 2020 PIERCE IMPEL FIRE
ENGINE APPARATUS FROM EMERGENCY VEHICLE SPECIALISTS, INC. IN THE
AMOUNT OF $629,244.00 PLUS A PERFORMANCE AND PAYMENT BOND AT A
COST OF $1,790.00, PURSUANT TO A HOUSTON-GALVESTON AREA COUNCIL
COOPERATIVE PURCHASING CONTRACT, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $65,000.00, AND TO APPROVE A BUDGET
ADJUSTMENT
2019-0905
VAC 19-6922: 627 N. LEVERETT AVE./CAJAKAJO, INC.:
AN ORDINANCE TO APPROVE VAC 19-6922 FOR PROPERTY LOCATED 627 NORTH
LEVERETT AVENUE TO VACATE A PORTION OF A GENERAL UTILITY EASEMENT
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City Council Meeting Meeting Final Agenda January 7, 2020
C.4 2019-0889
AMERLUX, LLC:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND AUTHORIZE THE PURCHASE OF STREET LIGHT POLES AND
FIXTURES MANUFACTURED BY AMERLUX, LLC FOR CITY-WIDE
TRANSPORTATION INFRASTRUCTURE PROJECTS THROUGH DECEMBER 31, 2030
C.5 2019-0927
AMERICAN ELECTRIC POWER BOND PROJECT:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING FOR PAYMENTS TO OR
CONTRACTS WITH AEP/SWEPCO AND OZARKS ELECTRIC COOPERATIVE
CORPORATION FOR THE COSTS OF RELOCATING ELECTRIC UTILITY POLES AND
POWER LINES NECESSITATED BY TRANSPORTATION, ENGINEERING, OR UTILITY
PROJECTS WITHIN AEP/SWEPCO'S OR OZARKS ELECTRIC'S AREA OF SERVICE, TO
APPROVE A PAYMENT IN THE AMOUNT $33,577.00 FOR UTILITY RELOCATIONS
ASSOCIATED WITH THE BOXWOOD ADDITION DRAINAGE PROJECT, AND TO
APPROVE A BUDGET ADJUSTMENT
C.6 2019-0942
ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT PROGRAM:
A RESOLUTION TO AUTHORIZE AN APPLICATION FOR A CLEAN WATER ACT
GRANT FROM THE ARKANSAS NONPOINT SOURCE POLLUTION MANAGEMENT
PROGRAM IN THE AMOUNT OF $300,000.00 FOR THE INSTALLATION OF LOW
IMPACT DEVELOPMENT STORMWATER MANAGEMENT ELEMENTS IN THE
CULTURAL ARTS CORRIDOR CIVIC SPACE
D. City Council Agenda Session Presentations
D. 1 2019-0869
AGENDA SESSION PRESENTATION - PURCHASE OF CHEVY TAHOE POLICE
PURSUIT VEHICLES VERSUS OTHER POLICE PURSUIT VEHICLES
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D.2 2019-0953
AGENDA SESSION PRESENTATION - SALES TAX REPORT & ENERGY REPORT -
PAUL BECKER & PETER NIERENGARTEN
E. City Council Tour
F. Announcements
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
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City Council Meeting Meeting Final Agenda January 7, 2020
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed
to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials,
staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda
item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion
of an agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business:
Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance,
read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning
or development applicant, etc.) may present its proposal only during this presentation period, but may be
recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use
electronic visual aids in the City Council meeting as part of the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be
allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided;
this applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the City Council. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the City Council member and the person having the floor shall be permitted to enter into any discussions
without permission of the Mayor. No questions shall be directed to a City Council member or city staff
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City Council Meeting Meeting Final Agenda January 7, 2020
member except through the Mayor.
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
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