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HomeMy WebLinkAboutORDINANCE 6272F FAYET? 9RkAN5HS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6272 File Number: 2019-0850 SEVEN HILLS HOMELESS CENTER: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $113,400.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2020 WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 17 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, the Fayetteville City Council approved a funding request for the 2020 fiscal year to maintain the operations of the Seven Hills day center and, although funding for the center by donors has improved, a shortfall still exists that jeopardizes its ability to continue to offer vital services to Fayetteville's homeless residents; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and Page 1 Printed on 12/19/19 File Number.' 2019-0850 Ordinance 6272 WHEREAS, the facilities and services provided by Seven Hills are required to be continued and should continue to be supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills Homeless Center in the amount of $113,400.00 for services to homeless and needy Fayetteville residents and authorizes Mayor Jordan to sign this contract. PASSED and APPROVED on 12/17/2019 Attest: 7Ai^. /i i► _ - t -- - - -. - - Kara Paxton, City Clerk Treasury"w""w/.,� T ROA- E�Q�,��ii ��, FAYE-n'EVILLE; ' i , `WA 1110 Page 2 Printed on 12119119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0850 Agenda Date: 12/17/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Ordinance Agenda Number: C. 4 SEVEN HILLS HOMELESS CENTER: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $113,400.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2020 WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 17 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, the Fayetteville City Council approved a funding request for the 2020 fiscal year to maintain the operations of the Seven Hills day center and, although funding for the center by donors has improved, a shortfall still exists that jeopardizes its ability to continue to offer vital services to Fayetteville's homeless residents; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills are required to be continued and should continue to be supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation City of Fayetteville, Arkansas Page 1 Printed on 12118/2019 File Number 2019-0850 exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and Seven Hills Homeless Center in the amount of $113,400.00 for services to homeless and needy Fayetteville residents and authorizes Mayor Jordan to sign this contract. City of Fayetteville, Arkansas Paye 2 Printed on 12118/2019 Paul Becker Submitted By City of Fayetteville Staff Review Form 2019-0850 Legistar File ID 12/17/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/22/2019 CHIEF FINANCIAL OFFICER (110) Submitted Date Division / Department Action Recommendation: An ordinance to waive competitive bidding, to approve a monthly funding agreement with Seven Hills Homeless Center contingent on satisfactory contractual performance for the period of January 1, 2020 through December 2020. Change Order Number: Approval Date: Original Contract Number: 2019-05 Comments: Budget Impact: 1010.090.6600-5721.00 Account Number Fund Project Number Project Title Budgeted Item? Yes Current Budget $ 113,400.00 Funds Obligated $ - Current Balance $ 113,400.00 Does item have a cost? Yes Item Cost $ 113,400.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ - V20180321 Purchase Order Number: Previous Ordinance or Resolution # 6136 Change Order Number: Approval Date: Original Contract Number: 2019-05 Comments: CITY OF FAYETTEVILL'E ARKANSAS MEETING OF DECEMBER 17, 2019 CITY COUNCIL MEMO TO: Mayor Jordan, and Members of the City Council THRU: Don Marr, Chief of Staff FROM: Paul A Becker, Chief Financial Officer DATE:. November 22, 2019 SUBJECT: Seven Hills Homeless Center 2019 Funding RECOMMENDATION: To approve a monthly funding agreement with Seven Hills Homeless Center contingent on satisfactory contractual performance for the period of January 1, 2020 through December 2020. BACKGROUND: The Seven Hills Homeless Center has provided services to homeless and needy residents in Fayetteville for over 17 years. Seven Hills is a not for profit organization that has relied almost exclusively on private donations for operational funding during that period. In the 2020 budget, the City Council approved funding for the 2020 fiscal year to maintain the operations of the day center by Seven Hills in the amount of $113,400. Although funding for the center by generous donors has improved, a shortfall still exists. The contractual amount would be paid in monthly disbursements of $9,450 each month beginning in January 2020. Attached is a contract for services with Seven Hills. BUDGET/STAFF IMPACT: This contract would be funded by the budget approved for 2020. Attachments: 1. Contract with Seven Hills Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CONTRACT THIS CONTRACT is made by and between the City of Fayetteville, Arkansas (hereinafter "City") and Seven Hills Homeless Center, which is an Arkansas nonprofit corporation which filed its corporate documents with the Secretary of State in 2001 (hereinafter "Seven Hills") on this 17th day of December 2019. Whereas, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 17 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and Whereas, the Fayetteville City Council approved a funding request for the 2020 fiscal year to maintain the operations of the Seven Hills day center. Although funding for the center by donors has improved, a shortfall still exists to continue to offer vital services to Fayetteville's homeless residents; and Whereas, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods; and Whereas, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warm place to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and Whereas, the facilities and services provided by Seven Hills are required to be continued. and should continue to be supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and deprivation. NOW, THEREFORE, The City of Fayetteville and the Board of Directors of Seven Hills Homeless Center agree as follows: The term of this contract shall be January 1, 2020 until December 31, 2020 unless ended earlier by the City for failure of Seven Hills to comply with all provisions and requirements of this contract. 2. Seven Hills Homeless Center agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of its facility to serve all Fayetteville's needy homeless residents who are utilizing and will continue to need to utilize the day time facility. Seven Hills agrees to continue to offer all programs and services which Seven Hills has been normally supplying in the past in its day time facility. 3. Seven Hills Homeless Center further agrees to and shall provide all necessary personnel, supplies, utilities and maintenance of the Walker Family Residential Community transitional facility to serve the transitional housing occupants. Seven Hills is authorized to use some of the City revenue for these purposes where appropriately authorized by the earlier agreement between the City and Seven Hills. Seven Hills agrees to continue to offer all programs and services to these Fayetteville transitional housing tenants as it has normally been providing in the past. ' 4. Seven Hills Homeless Center further agrees to make diligent efforts to regain its financial footing by increasing its revenues and/or reducing its expenses so Seven Hills Homeless Center can once again pay all of its own bills and will not need further financial support from the City of Fayetteville. 5. Seven Hills Homeless Center further agrees to make a report to the Mayor on its financial status on a monthly basis. Seven Hills also agrees to present any other report as requested by the Mayor or City Council. 6. The City of Fayetteville agrees to pay the sum of NINE THOUSAND FOUR HUNDRED FIFTY ($9,450.00) on the first Wednesday of each month beginning in January while this contract is effective as long as the Finance Director and the City Administration are satisfied that Seven Hills is satisfactorily complying with all terms and conditions of this contract. IN WITNESS WHEREOF, the parties hereto have caused their signatures to be set by their authorized representatives effective the date signed by the Mayor after approval by the Fayetteville City Council. SEVEN HILLS HOMELESS CENTER Paul Wilson Chair of the Seven Hills Homeless Center Board ?ssicAnAn2rews, CEO Date: -11 12'(00m FAYETTEVILLE, 04:I�.I1�l�IC( ATTEST: 'Kafa Paxton City Clerk/Treasurer �•���.�: • • "' • °�'9st'�, =v; FAYETTEVILLE • ` i,.,i,i O y�` N% RECEIVED JAN 0 8 2020 NORTHWEST ARKANSASJ= FTEI 11 CLERKS OFFICE Democrat azette 7 R.O. BOX 1607, FAYETTEVILLE, AR, 72702.479-442-1700 - FAX: 479.69E-1118. 4'JLN4"7.NWADG.COM AFFIDAVIT OF PUBLICATION I Cathy Staggs, do solemnly swear that I am the Accounting Manager for the Northwest Arkansas Democrat -Gazette, printed and published in Washington County and Benton County, Arkansas, and of bona fide circulation, that from my own personal knowledge and reference to the files of said publication, the advertisement of: CITY OF FAYETTEVILLE Ord. 6272 Was inserted in the Regular Edition on: December 26, 2019 Publication Charges: $ 145.60 rd)&qk?n UyCathywv'S gs Subscribed and sworn to before ire This T% day of b-tk_ , 2019. ,—,, " 4,)" Notary Public My Commission Expires: Z// 4�n TA,%11NY RUSHER Notary Publion �unryas Washing: Commission R 12703120 61y Cemmissicr Exp, res Feb 12.2028 * *NOTE* * Please do not pay from Affidavit. Invoice will be sent. Ordinance: 6272 SEVEN HILLS HOMELESS CENTER: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN THE AMOUNT OF $113,400.00 FOR SERVICES TO HOMELESS AND NEEDY RESIDENTS IN FAYETTEVILLE IN 2020 WHEREAS, the Board of Directors of Seven Hills has operated a day time facility to serve numerous homeless and needy Fayetteville residents for over 17 years relying upon the support of several local churches, charities and charitable persons, as well as some governmental support (for veterans, etc.); and WHEREAS, the Fayetteville City Council approved a funding request for the 2020 fiscal year to maintain the operations of the Seven Hills day center and, although funding for the center by donors has improved, a shortfall still exists that jeopardizes its ability to continue to offer vital services to Fayetteville's homeless residents; and WHEREAS, if Seven Hills could no longer operate its Walker Family Residential Community transitional housing facility, currently housed citizens might become homeless again and have to live on the streets or in the woods; and WHEREAS, if Seven Hills could no longer operate its day time facility, the large number of homeless residents who depend upon this facility for showers and washing, hot food, a warn place' to stay during the day, as well as access to a telephone and other job assistance services could not find such comparable services elsewhere; and WHEREAS, the facilities and services provided by Seven Hills are required to be continued and should continue to be supported by the City in order to prevent our homeless and needy residents from suffering undue hardship and NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of City of Fayetteville, Arkansas hereby determines an exceptional situation exists in which competitive bidding is deemed not feasible or practical and therefore waives the requirements of formal competitive bidding and approves a contract between the City of Fayetteville, Arkansas and SevenHills Homeless Center in the amount of $113,400.00 for services to homeless and needy Fayetteville residents and authorizes Mayor Jordan to sign this contract. PASSED and APPROVED on 12/17/2019 Lioneld Jordan, Mayor Attest: Kara Paxton, City Clerk Treasurer 75189236 12/26/2019