HomeMy WebLinkAboutORDINANCE 6270OF FprEr�F
i
9RKANS PS
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Ordinance: 6270
File Number: 2019-0854
JCI INDUSTRIES, INC.:
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $21,890.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM JCI,
INDUSTRIES, INC. FOR THE REPAIR OF TWO ANOXIC MIXER GEARBOXES FOR THE NOLAND
WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT
WHEREAS, two anoxic mixer gearboxes at the Noland Wastewater Treatment Facility stopped
functioning and were shipped to JCI Industries to disassemble, inspect, and provide a quote for repair;
and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not
necessary for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because
of Ark. Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the
gearboxes does not require formal competitive bidding and, therefore, waives competitive bidding and
accepts the quote in the amount of $21,890.00 (plus any applicable taxes and freight charges) from JCI
Industries, Inc. for the repair two anoxic mixer gearboxes for the Noland Wastewater Treatment Facility.
Page 1 Printed on 12119119
File Number 2019-0854
Ordinance 6270
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment,
a copy of which is attached to this Ordinance.
PASSED and APPROVED on 12/17/2019
Attest:
Kara Paxton, City Clerk Treasure&,%Amiy 1 ,
���G•'G\1Y p'•
�U- •�
• FAYE7TEVILLE
1,;U pitOttip► ``gee
Page 2 Printed on 12119119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0854
Agenda Date: 12/17/2019 Version: 1 Status: Passed
In Control: City Council Meeting
Agenda Number: C. 2
JCI INDUSTRIES, INC.:
File Type: Ordinance
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $21,890.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM JCI,
INDUSTRIES, INC. FOR THE REPAIR OF TWO ANOXIC MIXER GEARBOXES FOR THE
NOLAND WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET
ADJUSTMENT
WHEREAS, two anoxic mixer gearboxes at the Noland Wastewater Treatment Facility stopped functioning
and were shipped to JCI Industries to disassemble, inspect, and provide a quote for repair; and
WHEREAS, pursuant to Ark. Code Ann. §19-11-203(14)(DD), formal competitive bidding is not necessary
for the repair of "hidden or unknown damages."
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF
FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark.
Code Ann. § 19-11-203(14)(DD), repair of "hidden or unknown damages," the repair of the gearboxes does
not require formal competitive bidding and, therefore, waives competitive bidding and accepts the quote in the
amount of $21,890.00 (plus any applicable taxes and freight charges) from JCI Industries, Inc. for the repair
two anoxic mixer gearboxes for the Noland Wastewater Treatment Facility.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Ordinance.
City of Fayetteville, Arkansas Page 1 Printed on 1248/2019
City of Fayetteville Staff Review Form
2019-0854
Legistar File ID
12/17/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Tim Nyander 11/26/2019 WASTEWATER TREATMENT (730)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends approving the rebuild of two anoxic mixer gearboxes for the Noland wastewater treatment
facility by JCI Industries, Inc. in the amount of $21,890.00 plus applicable taxes, and approval of a budget
adjustment.
Budget Impact:
5400.730.5800-5414.00 Water and Sewer
Account Number
02069.1
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Fund
Plant Pumps and Equipment - WWTP
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 1,212,426.00
$ 1,212,420.69
$ 5.31
$ 24,024.28
$ 24,025.00
$ 6.03
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF DECEMBER 17, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Water & Sewer Committee
Tim Nyander, Utilities Director
FROM: Greg Weeks, Area Manager
DATE: November 26, 2019
CITY COUNCIL MEMO
SUBJECT: JCI Industries, Inc. — Noland Anoxic Mixer Gearbox Rebuilds
RECOMMENDATION:
Staff recommends approving the rebuild of two anoxic mixer gearboxes for the Noland
wastewater treatment facility by JCI Industries, Inc. in the amount of $21,890.00 plus applicable
taxes, and approval of a budget adjustment.
BACKGROUND:
The Noland Treatment Facility utilizes a total of 12 anoxic mixers for mixing together process
in with returned activated sludge. Six mixers each drive the first stage of nutrient removal
process for the east and west biological reactor basins. In recent years, these 30+ year old
mixers have required a combination of extensive rebuild maintenance or replacement with
refurbished units.
Recently, two anoxic mixer units tripped out and stopped functioning. Upon restarting,
maintenance staff observed shaking in the mounting framework and heard grinding noises from
inside the gearboxes of both units. Staff determined that the internal components were
damaged, so the gearbox -motors were shipped to JCI Industries for damage inspections and
repair proposals. The inspection reports recommend replacing multiple gearbox components, as
well as machining the bearing houses and painting and cleaning the units.
DISCUSSION:
JCI has submitted proposals to rebuild the mixer gearboxes for $10,945.00 each. Staff
recommends rebuilding the gearboxes as proposed by JCI Industries. Taxes are estimated at
$2,134.28 for a total cost of $24,024.28.
Because it was necessary to have the repair facility disassemble the units to determine the
extent of hidden and unknown damage to equipment already purchased, a bid waiver and/or
formal sealed bidding is not necessary according to Ark. Code Ann. §19-11-203(14)(DD).
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
BUDGET/STAFF IMPACT:
Funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant Pumps and
Equipment account to cover the costs of the anoxic mixer gearbox and motor rebuilds.
Attachments:
Quotes from JCI Industries
Budget Adjustment
2
CH2M Hill Engineers, Inc
1400 North Fox Hunter Road
Fayetteville, AR 72701
Phone: 479-443-3292
Fax: 479-443-5613
Attention: Brian Daniels
Subject: Lightnin Gearbox Repair #1
Quotation #: 0720469146TW
Please refer to this number when ordering
Brian Daniels:
JCI Industries, Inc.
2301 W. 20th Street
Joplin, MO 64804
Tel: 417-623-4544
Thursday, October 31, 2019
We are pleased to respond to your request for quotation with the following items. Please reference
our quotation number on all related correspondence. If you have any questions or need additional
information please give Jason Rector or myself a call.
Best regards,
Tristan Watson
Inside Sales
JCI Industries, Inc.
Jason Rector
Sales Engineer
JCI Industries, Inc.
Quote #: 0720469146TW
JCI Industries, Inc.
2301 W. 20th Street
Joplin, MO 64804
Tel: 417-623-4544
Thursday, October 31, 2019
1.00 Lightnin 83Q5 Gearbox Repair (Serial# 1 $10,945.00
8625435510)
The following work will be completed:
- Pick up at your facility
- Disassemble, inspect, and check machined fits
- Clean parts
- Machine bearing housing
- Install new parts:
- Bearings
- Lip Seals
- Seal Sleeves
- Gaskets
- Gear & Pinion Set
- Shims
- Oil Breather
- Assemble and paint
- Deliver
Terms & Conditions
Lead Time 4 Weeks After
Receiving Order
Payment Terms Net 30
Shipping Method Best Way
Shipping Terms Prepaid and Added to Invoice
F.O.B. Warehouse
This Quotation is valid for 30 days.
JCI Industries, Inc.
2301 W. 20th Street
Joplin, MO 64804
Tel: 417-623-4544
1. Applicable Terms. These terms govern the purchase and sale of the equipment and related services, if any (collectively, "Equipment"), referred
to in Seller's purchase order, quotation, proposal or acknowledgment, as the case may be ("Seller's Documentation"). Whether these terms are
included in an offer or an acceptance by Seller, such offer or acceptance is conditioned on Buyer's assent to these terms. Seller rejects all additional
or different terms in any of Buyer's forms or documents.
2. Payment, Buyer shall pay Seller the full purchase price as set forth in Seller's Documentation. Unless Seller's Documentation provides
otherwise, freight, storage, insurance and all taxes, duties or other governmental charges relating to the Equipment shall be paid by Buyer. If Seller is
required to pay any such charges, Buyer shall immediately reimburse Seller. All payments are due within 30 days after receipt of invoice.
3. Delivery. Delivery of the Equipment shall be in material compliance with the schedule in Seller's Documentation.
4. Ownership of Materials. All devices, designs (including drawings, plans and specifications), estimates, prices, notes, electronic data and other
documents or information prepared or disclosed by Seller, and all related intellectual property rights, shall remain Seller's property. Seller grants
Buyer a non-exclusive, non -transferable license to use any such material solely for Buyer's use of the Equipment. Buyer shall not disclose any such
material to third parties without Seller's prior written consent.
5.hC anges, Seller shall not implement any changes in the scope of work described in Seller's Documentation unless Buyer and Seller agree in
writing to the details of the change and any resulting price, schedule or other contractual modifications. This includes any changes necessitated by a
change in applicable law occurring after the effective date of any contract including these terms.
6. Warranty, Subject to the following sentence, Seller warrants to Buyer that the Equipment shall materially conform to the description in Seller's
Documentation and shall be free from defects in material and workmanship. The foregoing warranty shall not apply to any Equipment that is
specified or otherwise demanded by Buyer and is not manufactured or selected by Seller, as to which (i) Seller hereby assigns to Buyer, to the extent
assignable, any warranties made to Seller and (ii) Seller shall have no other liability to Buyer under warranty, tort or any other legal theory. If Buyer
gives Seller prompt written notice of breach of this warranty within 18 months from delivery or 1 year from acceptance, whichever occurs first (the
"Warranty Period"), Seller shall, at its sole option and as Buyer's sole remedy, repair or replace the subject parts or refund the purchase price
therefor. If Seller determines that any claimed breach is not, in fact, covered by this warranty, Buyer shall pay Seller its then customary charges for
any repair or replacement made by Seller. Seller's warranty is conditioned on Buyer's (a) operating and maintaining the Equipment in accordance
with Seller's instructions, (b) not making any unauthorized repairs or alterations, and (c) not being in default of any payment obligation to Seller.
Seller's warranty does not cover damage caused by chemical action or abrasive material, misuse or improper installation (unless installed by Seller).
THE WARRANTIES SET FORTH IN THIS SECTION ARE SELLER'S SOLE AND EXCLUSIVE WARRANTIES AND ARE SUBJECT TO SECTION 10 BELOW. SELLER
MAKES NO OTHER WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR
FITNESS FOR PURPOSE.
7. IndemnU. Seller shall indemnify, defend and hold Buyer harmless from any claim, cause of action or liability incurred by Buyer as a result of
third party claims for personal injury, death or damage to tangible property, to the extent caused by Seller's negligence. Seller shall have the sole
authority to direct the defense of and settle any indemnified claim. Seller's indemnification is conditioned on Buyer (a) promptly, within the Warranty
Period, notifying Seller of any claim, and (b) providing reasonable cooperation in the defense of any claim.
8. Force Majeure. Neither Seller nor Buyer shall have any liability for any breach (except for breach of payment obligations) caused by extreme
weather or other act of God, strike or other labor shortage or disturbance, fire, accident, war or civil disturbance, delay of carriers, failure of normal
sources of supply, act of government or any other cause beyond such parry's reasonable control.
9. Cancellation, If Buyer cancels or suspends its order for any reason other than Seller's breach, Buyer shall promptly pay Seller for work
performed prior to cancellation or suspension and any other direct costs incurred by Seller as a result of such cancellation or suspension.
10. LIMITATION OF LIABILITY. NOTWITHSTANDING ANYTHING ELSE TO THE CONTRARY, SELLER SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL,
INCIDENTAL, SPECIAL, PUNITIVE OR OTHER INDIRECT DAMAGES, AND SELLER'S TOTAL LIABILITY ARISING AT ANYTIME FROM THE SALE OR USE OF
THE EQUIPMENT SHALL NOT EXCEED TWO TIMES THE PURCHASE PRICE PAID FOR THE EQUIPMENT. THESE LIMITATIONS APPLY WHETHER THE
LIABILITY IS BASED ON CONTRACT, TORT, STRICT LIABILITY OR ANY OTHER THEORY.
11. Miscellaneous. If these terms are issued in connection with a government contract, they shall be deemed to include those federal acquisition
regulations that are required by law to be included. These terms, together with any quotation, purchase order or acknowledgement issued or signed
by the Seller, comprise the complete and exclusive statement of the agreement between the parties (the "AgreemenY� and supersede any terms
contained in Buyer's documents, unless separately signed by Seller. No part of the Agreement may be changed or cancelled except by a written
document signed by Seller and Buyer. No course of dealing or performance, usage of trade or failure to enforce any term shall be used to modify the
Agreement. If any of these terms is unenforceable, such term shall be limited only to the extent necessary to make it enforceable, and all other terms
shall remain in full force and effect. Buyer may not assignor permit any other transfer of the Agreement without Seller's prior written consent. The
Agreement shall be governed by the laws of the State of Arkansas without regard to its conflict of laws provisions.
12. Credit Approval: If at anytime information available on Purchaser's financial condition or credit history, in JCI's judgment, does not justify the
terms of payment specified herein, JCI may require full or partial payment in advance, or an acceptable for of payment guarantee such as a bank
letter of credit, or other modifications to terms of payment.
Backcharges: JCI shall not be liable for any charges incurred by Purchaser for work, repairs, replacements or alterations to the Products, without JCI's
prior written authorization, and any adverse consequences resulting from such unauthorized work shall be Purchaser's full responsibility.
CH2M Hill Engineers, Inc
1400 North Fox Hunter Road
Fayetteville, AR 72701
Phone: 479-443-3292
Fax: 479-443-5613
Attention: Brian Daniels
Subject: Lightnin Gearbox Repair #2
Quotation #: 0720470804TW
Please refer to this number when ordering
Brian Daniels:
JCI Industries, Inc.
2301 W. 20th Street
Joplin, MO 64804
Tel: 417-623-4544
Thursday, October 31, 2019
We are pleased to respond to your request for quotation with the following items. Please reference
our quotation number on all related correspondence. If you have any questions or need additional
information please give Jason Rector or myself a call.
Best regards,
Tristan Watson
Inside Sales
JCI Industries, Inc.
Jason Rector
Sales Engineer
JCI Industries, Inc.
Quote*: 0720470804TW
JCI Industries, Inc.
2301 W. 20th Street
Joplin, MO 64804
Tel: 417-623-4544
Thursday, October 31, 2019
1.00 Lightnin 83Q5 Gearbox Repair (Serial# 1 $10,945.00
8625435511)
The following work will be completed:
- Pick up at your facility
- Disassemble, inspect, and check machined fits
- Clean parts
- Machine bearing housing
- Install new parts:
- Bearings
- Lip Seals
- Seal Sleeves
- Gaskets
- Gear & Pinion Set
- Shims
- Oil Breather
- Assemble and paint
- Deliver
Terms & Conditions
Lead Time 4 Weeks After
Receiving Order
Payment Terms Net 30
Shipping Method Best Way
Shipping Terms Prepaid and Added to Invoice
F.O.B. Warehouse
This Quotation is valid for 30 days.
JCI Industries, Inc.
2301 W. 20th Street
Joplin, MO 64804
Tel: 417-623-4544
1. Applicable Terms. These terms govern the purchase and sale of the equipment and related services, if any (collectively, "Equipment"), referred
to in Seller's purchase order, quotation, proposal or acknowledgment, as the case may be ("Seller's Documentation"). Whether these terms are
included in an offer or an acceptance by Seller, such offer or acceptance is conditioned on Buyer's assent to these terms. Seller rejects all additional
or different terms in any of Buyer's forms or documents.
2. Payment, Buyer shall pay Seller the full purchase price as set forth in Sellers Documentation. Unless Seller's Documentation provides
otherwise, freight, storage, insurance and all taxes, duties or other governmental charges relating to the Equipment shall be paid by Buyer. If Seller is
required to pay any such charges, Buyer shall immediately reimburse Seller. All payments are due within 30 days after receipt of invoice.
3. Delivery. Delivery of the Equipment shall be in material compliance with the schedule in Sellers Documentation.
4. Ownership of Materials. All devices, designs (including drawings, plans and specifications), estimates, prices, notes, electronic data and other
documents or information prepared or disclosed by Seller, and all related intellectual property rights, shall remain Sellers property. Seller grants
Buyer a non-exclusive, non -transferable license to use any such material solely for Buyers use of the Equipment. Buyer shall not disclose any such
material to third parties without Sellers prior written consent.
5. Changes. Seller shall not implement any changes in the scope of work described in Sellers Documentation unless Buyer and Seller agree in
writing to the details of the change and any resulting price, schedule or other contractual modifications. This includes any changes necessitated by a
change in applicable law occurring after the effective date of any contract including these terms.
6. Warranty. Subject to the following sentence, Seller warrants to Buyer that the Equipment shall materially conform to the description in Sellers
Documentation and shall be free from defects in material and workmanship. The foregoing warranty shall not apply to any Equipment that is
specified or otherwise demanded by Buyer and is not manufactured or selected by Seller, as to which (i) Seller hereby assigns to Buyer, to the extent
assignable, any warranties made to Seller and (ii) Seller shall have no other liability to Buyer under warranty, tort or any other legal theory. If Buyer
gives Seller prompt written notice of breach of this warranty within 18 months from delivery or 1 year from acceptance, whichever occurs first (the
"Warranty Period"), Seller shall, at its sole option and as Buyers sole remedy, repair or replace the subject parts or refund the purchase price
therefor. If Seller determines that any claimed breach is not, in fact, covered by this warranty, Buyer shall pay Seller its then customary charges for
any repair or replacement made by Seller. Sellers warranty is conditioned on Buyers (a) operating and maintaining the Equipment in accordance
with Sellers instructions, (b) not making any unauthorized repairs or alterations, and (c) not being in default of any payment obligation to Seller.
Sellers warranty does not cover damage caused by chemical action or abrasive material, misuse or improper installation (unless installed by Seller).
THE WARRANTIES SET FORTH IN THIS SECTION ARE SELLER'S SOLE AND EXCLUSIVE WARRANTIES AND ARE SUBJECT TO SECTION 10 BELOW. SELLER
MAKES NO OTHER WARRANTIES OFANY KIND, EXPRESS OR IMPLIED, INCLUDING WITHOUT LIMITATION, ANY WARRANTY OF MERCHANTABILITY OR
FITNESS FOR PURPOSE.
7. Indemnity. Seller shall indemnify, defend and hold Buyer harmless from any claim, cause of action or liability incurred by Buyer as a result of
third parry claims for personal injury, death or damage to tangible property, to the extent caused by Seller's negligence. Seller shall have the sole
authority to direct the defense of and settle any indemnified claim. Sellers indemnification is conditioned on Buyer (a) promptly, within the Warranty
Period, notifying Seller of any claim, and (b) providing reasonable cooperation in the defense of any claim.
8. Force Majeure. Neither Seller nor Buyer shall have any liability for any breach (except for breach of payment obligations) caused by extreme
weather or other act of God, strike or other labor shortage or disturbance, fire, accident, war or civil disturbance, delay of carriers, failure of normal
sources of supply, act of government or any other cause beyond such partys reasonable control.
9. Cancellation, If Buyer cancels or suspends its order for any reason other than Sellers breach, Buyer shall promptly pay Seller for work
performed prior to cancellation or suspension and any other direct costs incurred by Seller as a result of such cancellation or suspension.
10. LIMITATION OF LIABILITY, NOTWITHSTANDING ANYTHING ELSE TO THE CONTRARY, SELLER SHALL NOT BE LIABLE FOR ANY CONSEQUENTIAL,
INCIDENTAL, SPECIAL, PUNITIVE OR OTHER INDIRECT DAMAGES, AND SELLER'S TOTAL LIABILITY ARISING AT ANYTIME FROM THE SALE OR USE OF
THE EQUIPMENT SHALL NOT EXCEED TWO TIMES THE PURCHASE PRICE PAID FOR THE EQUIPMENT. THESE LIMITATIONS APPLY WHETHER THE
LIABILITY IS BASED ON CONTRACT, TORT, STRICT LIABILITY OR ANY OTHER THEORY.
11. Miscellaneous. If these terms are issued in connection with a government contract, they shall be deemed to include those federal acquisition
regulations that are required by law to be included. These terms, together with any quotation, purchase order or acknowledgement issued or signed
by the Seller, comprise the complete and exclusive statement of the agreement between the parties (the "Agreement') and supersede any terms
contained in Buyers documents, unless separately signed by Seller. No part of the Agreement may be changed or cancelled except by a written
document signed by Seller and Buyer. No course of dealing or performance, usage of trade or failure to enforce any term shall be used to modify the
Agreement. If any of these terms is unenforceable, such term shall be limited only to the extent necessary to make it enforceable, and all other terms
shall remain in full force and effect. Buyer may not assignor permit any other transfer of the Agreement without Sellers prior written consent. The
Agreement shall be governed by the laws of the State of Arkansas without regard to its conflict of laws provisions.
12. Credit Approval: If at anytime information available on Purchasers financial condition or credit history, in JCI's judgment, does not justify the
terms of payment specified herein, JCI may require full or partial payment in advance, or an acceptable for of payment guarantee such as a bank
letter of credit, or other modifications to terms of payment.
Backcharges: JCI shall not be liable for any charges incurred by Purchaser for work, repairs, replacements or alterations to the Products, without JCl's
prior written authorization, and any adverse consequences resulting from such unauthorized work shall be Purchasers full responsibility.
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division WASTEWATER TREATMENT (730)
/Org2
2019 I
Requestor: Cheryl Partain
Adjustment Number
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for the rebuild of two anoxic mixer
gearboxes for the Noland Wastewater Treatment Facility. Budgeted funds from the Sanitary Sewer Rehabilitation
project will be transferred to this project to cover the cost of this item. The budgeted funds being transferred are for
sewer rehabilitation/replacement and maintenance.
COUNCIL DATE: 12/17/2019
LEGISTAR FILE ID#: 2019-0854
YcUy 'BLa-k
11/27/2019 7:36 AM
Budget Director Date
TYPE:
JOURNAL #:
I GLDATE:
RESOLUTION/ORDINANCE CHKD/POSTED:
TOTAL - _ v.20190924
Increase / (Decrease) Proiect.Sub#
Account Number Expense Revenue Project Sub.Detl AT Account Name
5400.730.5800-5414.00 24,025 - 02069 1 EX Plant Equipment Maintenance
5400.720.5700-5815.00 (24,025) - 02017 1 EX Sewer Improvements
H:\Budget Adjustments\2019_Budget\City Counci1\12-17-2019\2019-0854 WWTP JCI 1 of 1
RECEIVEDOrdinance:6270
JCI INDUSTRIES,INC.:
AN WAIVE COM
JAN 0 8 2020 BIDDING ANDCE ACCOEPT A QUOTE IN THE ETITIVE
AMOUNT OF$21,890.00 PLUS APPLICABLE
'CITY OF FAYETTEvILLE TAXES AND FREIGHT CHARGES FROM
NORTHWEST ARKANSAS coif JCI,INDUSTRIES,INC.FOR THE REPAIR
OF TWO ANOXIC MIXER GEARBOXES
FOR THE NOLAND WASTEWATER
_ TREATMENT FACILITY,AND TO
^��^� APPROVE A BUDGET ADJUSTMENT
Democrat (` C5ae � WHEREAS,two anoxic mixer gearboxes at the
Noland Wastewater Treatment Facility stopped
functioning and were shipped to JCI Industries
s,O.BOX 1607,FAYETTEVIL Er AR.r 2702,479..442..170-,FAX t 79-G9S-1118, WWtn NWA( PO, to disassemble,inspect,and provide a quote for
repair;and
WHEREAS,pursuant to Ark.Code Ann.§19-
1I-203(14)(DD),fonnal competitive bidding is
not necessary for the repair of"hidden or
unknon d
AFFIDAVIT OF PUBLICATION NOW,TFes."
NOW,THEEREREFORE,BE IT ORDAINED BY
THE CITY COUNCIL OF THE CITY OF
FAYETTEV ILLE,ARKANSAS:
f
I CathyStaggs, do solemnlyswear that I am the AccountingManager for the Fayette it That the asy rebyd deof termines
eesth t
gg � g Fayetteville,Arkansas hereby determines that
Northwest Arkansas Democrat-Gazette,printed and published in because of Ark.Code Ann.§19-1 l-
203(14)(DD),repair of"hidden or unknown
Washington County and Benton County,Arkansas, and of bona fide damages,"the repair of the gearboxes does not
require formal competitive bidding and,
circulation, that from my own personal knowledge and reference therefore,waives competitive bidding and
to the files of saidublication, the advertisement of: accepts the quote in the amount of$21,890.00
p (plus any applicable taxes and freight charges)
from JCI Industries,Inc.for the repair two
anoxic mixer gearboxes for the Noland
CITY OF FAYETTEVILLE Wastewater Treatment Facility.
Ord. 6270 Section 2:That the City Council of the City of
Fayetteville,Arkansas hereby approves a budget
adjustment,a copy of which is attached to this
Ordinance.
PASSED and APPROVED on 12/17/2019
Was inserted in the Regular Edition on: Approved:
g Lioneld Jordan,Mayor
Attest:
Kara Paxton,City Clerk Treasurer
December 26, 2019 75189223 12/26/2019
Publication Charges: $ 98.80
'4 Ivo
Cathy S4gs
Subscribed and sworn to before me
This '3/ day of . — , 2019. •
Notary Public
/2/2'D
My Commission Expires:
TAMMY RUSHER
Notary Public—Arkansas
Washington County
Commission#12703120
My Commission.Expires Feb 12.2028
**NOTE**
Please do not pay from Affidavit. •
Invoice will be sent.