HomeMy WebLinkAbout297-19 RESOLUTION113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 297-19
File Number: 2019-0828
BID #20-12 HUTCHENS CONSTRUCTION COMPANY LLC:
A RESOLUTION TO AWARD BID #20-12 AND AUTHORIZE THE PURCHASE OF HIGH-
PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION COMPANY, LLC AS
NEEDED THROUGH THE END OF 2020
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section l: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-12 and
authorizes the purchase of high-performance cold mix asphalt from Hutchens Construction Company, LLC
as needed through the end of 2020.
PASSED and APPROVED on 12/17/2019
Attest:
Kara Paxton, City Clerk
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Page 1 Printed on 12119119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0828
Agenda Date: 12/17/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 11
BID #20-12 HUTCHENS CONSTRUCTION COMPANY LLC:
A RESOLUTION TO AWARD BID #20-12 AND AUTHORIZE THE PURCHASE OF
HIGH-PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION COMPANY,
LLC AS NEEDED THROUGH THE END OF 2020
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-12 and
authorizes the purchase of high-performance cold mix asphalt from Hutchens Construction Company, LLC as
needed through the end of 2020.
City of Fayetteville, Arkansas Page 1 Printed on 12118/2019
Terry Gulley
Submitted By
City of Fayetteville Staff Review Form
2019-0828
Legistar File ID
12/11/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/18/2019 TRANSPORTATION SERVICES (410)
Submitted Date Division / Department
Action Recommendation:
A resolution awarding Bid #20-12 to and authorizing the purchase of high-performance cold mix asphalt from
Hutchens Construction Company LLC as needed through the end of calendar year 2020.
Budget Impact:
Various Various
Account Number Fund
Various
Project Number
Budgeted Item? Yes Current Budget
Funds Obligated
Current Balance
Does item have a cost? Yes Item Cost
Budget Adjustment Attached? No Budget Adjustment
Remaining Budget
Various
Project Title
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon
fluctuating needs based on citizen service requests received, construction projects approved, and other variable
factors.
CITY OF
FAYETTEVIL'LE
ARKANSAS
MEETING OF DECEMBER 17, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
FROM: Terry Gulley, Transportation Services Director
DATE: November 18, 2019
CITY COUNCIL MEMO
SUBJECT: Bid 20-12, High- Performance Cold Mix Asphalt
RECOMMENDATION:
A resolution awarding Bid #20-12 to and authorizing the purchase of high-performance cold mix
asphalt from Hutchens Construction Company, LLC as needed through the end of calendar year
2020.
BACKGROUND:
The purchase of bulk construction materials and services is necessary to maintain current
infrastructure and to implement the projects outlined in the Capital Improvements Program and
Annual Budget and Work Program.
DISCUSSION:
Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures
were publicly read and the results are attached to this memo.
BUDGET/STAFF IMPACT:
Funds for the acquisition of materials and services have been budgeted in various capital
projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs.
Attachments:
Bid 20-12 Tabulation
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
Aft CITY of
JWM FAYETTEVILLE
ARKANSAS
High Performance Cold Mix
Bid No. 20-12
Official Bid Tabulation
Date of Issue & Advertisement:
09.26.2019 & 10.06.2019
Lioneld Jordan, Mayor
Number of Addendums: 0
Date: 10.23.2019
Time: 2:00 PM
'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.
Hutchens Construction Company, LLC
Item Description Eat Tone
Price Per Unit
Extended Price
High Performance Cold Mix — for pick up by the City of
1 Fayetteville at vendors location UPM - Mix 1 400
$ 90.00
$ 36,000.00
TOTAL BID BASED ON ESTIMATE
$ 36,000.00
Physical Address of Pick up Location
Material Depot Springdale - 5180 North Oak Springdale, AR 72764
'NOTICE: Bid award is contingent upon vendor meeting minimum specifications and formal authorization by City officials.