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Home My WebLink About306-19 RESOLUTIONF FAYETT 11 4RkANSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 306-19 File Number: 2019-0861 TECHNOLOGY INTERNATIONAL, INC.: A RESOLUTION TO AWARD BID #19-55 AND AUTHORIZE THE PURCHASE OF A CLARIFIER SCUM PUMP FROM TECHNOLOGY INTERNATIONAL, INC. IN THE AMOUNT OF $20,931.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FOR THE NOLAND WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #19-55 and authorizes the purchase of a clarifier scum pump from Technology International, Inc. in the amount of $20,931.00 plus applicable taxes and freight charges for the Noland Wastewater Treatment Facility. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 12/17/2019 Attest: n,�O� GITY '9 Kara Paxton, City Clerk Treat' il�r G FAYE7-��V�<<c n w :�' • �S, nZZ 'I��•e��NS rS � \ Page 1 Printed on 12119119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0861 Agenda Date: 12/17/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 20 TECHNOLOGY INTERNATIONAL, INC.: A RESOLUTION TO AWARD BID #19-55 AND AUTHORIZE THE PURCHASE OF A CLARIFIER SCUM PUMP FROM TECHNOLOGY INTERNATIONAL, INC. IN THE AMOUNT OF $20,931.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FOR THE NOLAND WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #19-55 and authorizes the purchase of a clarifier scum pump from Technology International, Inc. in the amount of $20,931.00 plus applicable taxes and freight charges for the Noland Wastewater Treatment Facility. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 1211812019 City of Fayetteville Staff Review Form 2019-0861 Legistar File ID 12/17/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 11/26/2019 WASTEWATER TREATMENT (730) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends awarding Bid #19-55 and approving the purchase of a clarifier scum pump from for the Noland wastewater treatment facility from Technology International, Inc. in the amount of $20,931.00 plus applicable taxes, and approval of a budget adjustment. Budget Impact: 5400.730.5800-5801.00 Water and Sewer Account Number Fund 02069.1 Plant Pumps and Equipment - WWTP Project Number Project Title Budgeted Item? Yes Current Budget $ 1,236,451.00 Funds Obligated $ 1,213,718.97 Current Balance f $ 22,732.03 Does item have a cost? Yes Item Cost $ 22,971.78 Budget Adjustment Attached? Yes Budget Adjustment $ 22,972.00 Remaining Budget I $ 22,732.25 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: Per Bid #19-55 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 17, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Water & Sewer Committee Tim Nyander, Utilities Director FROM: Greg Weeks, Area Manager DATE: November 26, 2019 CITY COUNCIL MEMO SUBJECT: Bid #19-55 Technology International, Inc. — Noland Clarifier Scum Pump RECOMMENDATION: Staff recommends awarding Bid #19-55 and approving the purchase of a clarifier scum pump for the Noland wastewater treatment facility from Technology International, Inc. in the amount of $20,931.00 plus applicable taxes, and approval of a budget adjustment. BACKGROUND: The Noland Treatment Facility utilizes a series of four secondary clarifiers to remove floating scum and settleable solids following the biological treatment process and prior to sand -bed filtration. The removed scum and floating solids are pumped to the beginning of the treatment process for re -treatment. Normal flow conditions don't demand daily operation of all secondary clarifiers, but certain high flow events, e.g. following large storms, can call for all clarifiers being brought online. Replacement of the failed scum pump will ensure the proper operation of secondary clarifiers for reprocessing captured solids as needed. DISCUSSION: Earlier this year an inspection of the failed scum pump found normal wear damage extensive enough that full pump replacement was recommended over overhaul rebuild. On November 19th the City received five sealed bids for a replacement scum pump. Technology International, Inc submitted the low bid of $20,931 for a new Tuthill pump, while Texas Process Equipment and Fluid Engineering submitted the next highest bid prices of $23,564 each. Staff recommends approval of the purchase of the replacement clarifier scum pump from Technology International, Inc. for $20,931.00 plus applicable taxes. BUDGET/STAFF IMPACT: Funds will be moved from the Sanitary Sewer Rehabilitation account to the Plant Pumps and Equipment account to cover the costs of the replacement clarifier pump. Attachments: Bid Tabulation and Submittal Budget Adjustment Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Kt; vtd4'w. "vmIu,66'.j up*' —'— "—"c ................ .. CITY OF .. ... ....... FAYETTEVILLE Bid 19-55, Clarifier Scum Pump - Rebid ARKANSAS Off,,'a. Bid Tabulat,ori 3:d No. Gale cflssue� ]0.31X1`.? Date: lia9.2019 Tame: 2:0C PM ........... ...... .......... ... ....... . . . ...... FLUID ENGINEERING, INC. JCI INDUSTRIES KNIGHTEN INDUSTRIES TECHNOLOGY INTERNATIONAL, INC. TEXAS PROCESS EQUIPMENT Manufacturer Tuthill Tulhill Tuthill Tuthill Tuthill Model HDGW!GIPWC80BD0G0 PWO506000 H.0600 P.D600;G1PC0KB',O0.' I", De,criltticm Each Total.Price. Total Price Total Price Total Price Total Price Clarifier Scum Plump 2 $23,564.00 $31,919.75 S22,175.00 $20,931.00 $23,564-00 Date Kt; vtd4'w. "vmIu,66'.j up*' —'— "—"c City of Fayetteville, Arkansas CITY OF Purchasing Division — Room 306 FAYETTEVILLE 113 W. Mountain IV Fayetteville, AR 72701 ARKANSAS Phone: 479.575.8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 INVITATION TO BID: Bid 19-55, Clarifier Scum Pump (Rebid) DEADLINE: Tuesday November 19, 2019 before 2:00 PM, Local Time DELIVERY LOCATION: Room 306 —113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Les McGaugh, lmcgaugh@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: 10.31.19 INVITATION TO BID Bid 19-55, Clarifier Scum Pump No late bids will be accepted. Bids shall be submitted in sealed envelopes labeled with the name and address of the bidder. All bids shall be submitted in accordance with the attached City of Fayetteville specifications and bid documents attached hereto. Each bidder is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of bidding, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager.. Name of Firm: Technology International, Inc. Contact Person:. Shaji Habib E -Mail: tii@tii-usa.com Title: Sales Manager Phone: (407)359-2373 Business AddreSs: 1.349 South International Pkwy, Suite 2411, Lake Mary, Florida 32746 City: Lake Mary State: Florida Zip; 32746 Signature: ' Date: 11-15-2019 City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 1 of 15 City of Fayetteville Bid 19-55, Clarifier Scum Pump Advertisement City of Fayetteville, Arkansas INVITATION TO BID Bid 19-55, Clarifier Scum Pump The City is seeking bids from qualified vendors for the purchase of one (1) Tuthill heavy duty process pump,, All sealed bids are due by Tuesday November 19, 2019 before 2.00 PM, Local Time. All bids are due before the time stated. Late bids shall not be accepted. City of Fayetteville reserves the right to deviate from the estimated purchase quantities. Bids will be opened and read aloud immediately following the stated deadline. Bid forms can be downloaded from the City's website at http:/Ifpyetteville-ar.pov/bids . All questions should be directed to Les McGaugh, (479)-575-8220, Imcgaugh0fayetteville-argon. The City reserves the right to reject any and all bids and to waive formalities deemed to be in the City's best interest. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. City of Fayetteville By: Les McGaugh, Purchasing Agent P: 479.575.8220 Imc�au>?h@fayetteviile=ar�ov TDD (Telecommunications Device for the Deaf): (479) 521-1316 Date of advertisement: 10.31.19 City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 2 of 15 City of Fayetteville Bid 19-55, Clarifier Scum Pump Bid Form DATE REQUIRED AS A COMPLETE UNIT: 120 CALENDAR DAYS FROM DATE OF ORDER F.O.B. 1400 N Fox Hunter Rd., Fayetteville, AR 72701 _ r ilh er 010 TOTAL BASE BID: $. 20,931.00 . Please specify for Unit Bid: Item 1— Manufacturer Tuthill Model,, HD6001G1PC060BA000 Bids shall be submitted on this bid form in.-tts eriW ty AND drijm(by*s�iterature`on the products being bid. The City reserves the right to award this bid based on the City's best interest at the time of product order. TH l:C) ��TI,FCRMCTT City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 3 of 15 EXECUTION OF BID - Actual specification of any deficient item shall be noted on the bid sheet or separate attachment. If specifications of item bid differ from provided literature, deviation shall be documented and certified by the manufacturer as a regular production option. Upon signing this Bid, the bidder certifies that: 1. He/she has read and agrees to the requirements set forth in this proposal, including specifications, terms, standard conditions, and any pertinent information regarding the articles being bid on. 2. Unless otherwise noted and explained, the unit bid and listed meets or exceeds all of these requirements as specified by The City of Fayetteville. 3. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 4. The Bidder can and will comply with all specifications and requirements for delivery, documentation and support as specified herein. ? 5. 1, as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein is accurate and true. `i 6. Pursuant Arkansas Code Annotated §25-1-503, the Contractor agrees and certifies that they do not currently boycott Israel and will not boycott Israel during any time in which they are entering into, or while in contract, with any public entity as defined in §25-1-503. If at any time during contract the contractor decides to boycott Israel, the contractor must notify the contracted public entity in writing. 7. Bidder shall comply with all State and Federal Equal Opportunity and Non -Discrimination requirements and conditions of employment in addition to all federal, state, and local laws. 8. Bidder shall disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Response shall disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. X ,1.) NO KNOWN RELATIONSHIP EXISTS 2.) RELATIONSHIP EXISTS (Please explain). 9. Bidder will perform the Work in compliance with all applicable trench safety standards set forth in Occupational Safety and Health Administration (OSHA) Part 1926 — Subpart P — Excavations. 10. As A bidder on this project, you are required to provide debarment/suspension certification indicating that you are in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 4 of 15 a. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub -recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. b. Your signature below certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any federal department or agency. Unsigned bids will be rejected. Items marked' are mandatory for consideration. *NAME OF FIRM:_ TechnoloW International, Inc. Purchase Order/Payments shall be issued to this name *D/B/A or Corporation Name Technology International, Inc....... .. .. *BUSINESS ADDRESS 1349 South International Pkwy, Suite 2411 *CITY: Lake Mary *STATE: Florida *Zip: 32746 *PHONE: (407) 359-2373 FAX: (407) 359-2372 *E-MAIL: tii@ti(-usa *BY: (PRINTED NAME) Shaji Habib *AUTHORIZED SIGNATURE: *TITLE:. Sales Manager DUNS NUMBER: 87177162 *TAX ID NUMBER: 650342335 Acknowledge Addendums Addendum No. 1 Dated: 11-12-19 Addendum No. .. Dated:' CAGE NUMBER: 1RX34 Acknowledged by: Shat Habib, Sales Manager Acknowledged by:.. Addendum No. Dated: Acknowledged by: Addendum No. Dated: City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 5 of 15 Acknowledged by: _ City of Fayetteville Bid 19-55, Clarifier Scum Pump General Terms and Conditions 1. SUBMISSION OF BID & BID EVALUATION: a. Bids shall be reviewed following the stated deadline, as shown on the cover sheet of this document. b. Bidders shall submit bids based on documentation published by the Fayetteville Purchasing Division. c. Bids shall be enclosed in sealed envelopes or packages addressed to the City of Fayetteville, Purchasing Division, Room 306, 113 W. Mountain, Fayetteville, AR 72701. The name, address of the firm and Bid, RFP, or RFQ'number shall be on the outside of the~packaging as well as on any Packages enclosed in shipping containers or boxes. d. The City will not be responsible for misdirected bids. Vendor should call the Purchasing Office at 479.575.8220 to ensure correct receipt of bidding documents prior to opening time and date listed on the bid form. e. Bidders shall have experience in providing products and/or services of the same or similar nature. f. Bidder is advised that exceptions to any of the terms contained in this bid must be identified in its response to the bid. Failure to do so may lead the City to declare any such term non- negotiable. Proposer's desire Lo Ldke exceplian Lo a non-negotiable term will not disqualify It from consideration for award. g. Local time is defined as the time in Fayetteville, Arkansas on the due date of the deadline. Bids shall be received before the time as shown by the atomic clock located in the Purchasing Division Office. h. Bids will be evaluated and awarded based on the best interest of the City of Fayetteville. The City reserves the right to award bids in their entirety, none, or by line item. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this bid must be sent in writing via e-mail to the Purchasing Agent. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the bid. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed bid made or given prior to the award of the contract. 3. DESCRIPTION OF SUPPLIES AND SERVICES: Any reference to a particular brand or manufacturer is done in an effort to establish an acceptable level of quality for this project. Brands or manufacturers that are included in bid that are of at least equal quality, size, design, and specification as to what has been specified, will be acceptable for consideration only if approved by the City of Fayetteville Purchasing Division. The City of Fayetteville reserves the right to accept or reject any requested equal. City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 6 of 15 4. RIGHTS.OF CI IY OF FAYETTEVILLE BID PROCESS: In addition to all other rights of the City of Fayetteville, under state law, the City specifically reserves the following: a. The City of Fayetteville reserves the right to select the bid that it believes will serve the best interest of the City. b. The City of Fayetteville reserves the right to accept or reject any or all bids. c. The City of Fayetteville reserves the right to cancel the entire bid. d. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the invitation to bid or in bids submitted. e. The City of Fayetteville reserves the right to request any necessary clarifications, additional information, or data without changing the terms of the bid. 5. COSTS INCURRED BY BIDDERS: All expenses involved with the preparation and submission of bids to the City, or any work performed in connection therewith, shall be borne solely by the bidder(s). No payment will be made for any responses received, or for any other effort required of, or made by, the bidder(s) prior to contract commencement. 6. CONFLICT OF INTEREST: a. The bidder represents that it presently has no interest and shall acquire no interest, either direct. or indirect, which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Authority of City Employee to Contract with the City". All bidders shall promptly notify Les McGaugh, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the bidder's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the bidder may undertake and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City, constitute a conflict of interest if entered into by the bidder. The City agrees to communicate with the bidder its opinion via e-mail or first-class mail within thirty days of receipt of notification. 7. WITHDRAWL OF PROPOSAL: A bid may be withdrawn prior to the time set for the bid submittal, based on a written request from an authorized representative of the firm; however, a bid shall not be withdrawn after the time set for the bid unless approved by the Purchasing Division. 8. LATE PROPOSAL OR MODIFICATIONS:. Bid modifications received after the time set for the bid submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Bidders should call the Purchasing Division at (479) 575-8220 to insure receipt of their submittal documents prior to opening time and date listed. 9. LOCAL, STATE, AND'FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under this bid. Bidders shall comply with all local, state, and federal directives, orders and laws as applicable to this proposal City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 7 of 15 and subsequent contract(s) including but not limited to Equal Employment Opportunity (EEO), Disadvantaged Business Enterprises (DBE), & OSHA as applicable to this contract. b. Pursuant to Arkansas Code Annotated §22-9-203 The City of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and receive contracts for goods, services, and construction. Also, City of Fayetteville encourages all general contractors to subcontract portions of their contract to qualified small, minority and women business enterprises. 10. PROVISION FOR OTHER AGENCIES:... Unless otherwise stipulated by the bidder, the bidder agrees to make available to all Government agencies, departments, municipalities, and counties, the proposal prices submitted in accordance with said proposal terms and conditions therein, should any said governmental entity desire to buy under this proposal. Eligible Users shall mean all state of Arkansas agencies, the legislative and judicial branches, political subdivisions (counties, local district school boards, community colleges, municipalities, counties, or other public agencies or authorities), which may desire to purchase under the terms and conditions of the contract. 11. COLLUSION: The Proposer, by affixing his or her signature to this proposal, agrees to the following: "bidder certifies that his or her bid is made without previous understanding, agreement, or connection with any person, firm or corporation making a proposal for the same item(s) and/or services and is in all respects fair, without outside control, collusion, fraud, or otherwise illegal action." 12. AIGHT'TO AUDIT' FOIA, AND JURISDICI M a. The City of Fayetteville reserves the privilege of auditing a vendor's records as such records relate to purchases between the City and said vendor. b. Freedom of Information Act: City contracts and documents prepared while performing City contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be in Washington County, Arkansas with Arkansas law applying to the case. 13. CITY INDEMNIFICATION: The successful bidder(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the goods or any part thereof covered by this order, and such obligation shall survive acceptance of the goods and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS & CONDITIONS: All standard terms and conditions stated in this request for bid apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by bidders prior to submitting a proposal on this requirement. City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 8 of 15 15. ADA REQUIREMENT FOR PUBLIC NOTICES & TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PROCUREMENT POLICI' IFORRECYCLED MATERIALS: The City of Fayetteville wishes to encourage its bidders to use recycled products in fulfilling contractual obligations to the City and that such practices will serve as a model for other public entities and private sector companies. 17. PAYMENTS AND INVOICING: The bidder must specify in their bid the exact company name and address which must be the same as invoices submitted for payment as a result of award of this bid. Further, the successful bidder is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original bid. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest, fees, or penalty for untimely payments. Payments can be processed through bidder's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to any nonrefundable deposit or retainer that would remain property of the bidder even if the hourly work actually performed by the bidder would not justify such fee. The City will pay the awarded bidder based on unit prices provided on invoicing. Progress payments will be made after approval and acceptance of work and submission of invoice. Payments will be made within 30 days of accepted invoice. 18. CANCELLATION: a. The City reserves the right to cancel this contract without cause by giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause if at any time the Contractor fails to fulfill or abide by any of the terms or conditions specified. b. Failure of the contractor to comply with any of the provisions of the contract shall be considered a material breach of contract and shall be cause for immediate termination of the contract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies available to the City of Fayetteville, the City reserves the right to cancel and obtain from another source, any items and/or services which have not been delivered within the period of time from the date of order as determined by the City of Fayetteville. d. In the event sufficient budgeted funds are not available for a new fiscal period, the City shall notify the vendor of such occurrence and contract shall terminate of the last day of the current fiscal period without penalty or expense to the City. 19. ASSIGNMENT, SUBCONTRACTING, CORPORATE ACQUISITIONS AND/OR MERGERS: a. The Contractor shall perform this contract. No assignment of subcontracting shall be allowed without prior written consent of the City. If a bidder intends to subcontract a portion of this work, the bidder shall disclose such intent in the bid submitted as a result of this bid. City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 9 of 15 b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notiLe to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the bid, without exception shall constitute approval for purpose of this Agreement. 20. NON-EXCLUSIVE CONTRACT: Award of this bid shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple-term contracts, this provision shall apply separately to each item. 21. LOBBYING: Lobbying of selection committee members, City of Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids or contracts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the bidder's/proposet's/protestor's staff, and agent of the bidder/proposer/protestor, or any person employed by any legal entity affiliated with or representing an organization that is responding to the request for proposal, request for qualification, bid or contract, or has a pending bid protest is strictly prohibited either upon advertisement or on a date established by the City of Fayetteville and shall be prohibited until either an award is final or the protest is finally resolved by the City of Fayetteville; provided, however, nothing herein shall prohibit a prospective/bidder/proposer from contacting the Purchasing Division to address situations such as clarification and/or questions related to the procurement process. For purposes of this provision lobbying activities shall include but not be limited to, influencing or attempting to influence action or non -action in connection with any request for proposal, request for qualification, bid or contract through direct or indirect oral or written communication or an attempt to obtain goodwill of persons and/or entities specified in this provision. Such actions may cause any request for proposal, request for qualification, bid or contract to be rejected. 22. ADDITIONAL REQUIREMENTS - The City reserves the right to request additional services relating to this bid from the bidder. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 23. ADD OR DELETE LOCATIONS OR SERVICES• The City reserves the right to unilaterally add or delete locations and/or services, either collectively or individually,"at the City's sole option, at any time after award has been made as may be deemed necessary or in the best interests of the City. In such case, the Contractor(s) will be required to provide services to this contract in accordance with the terms, conditions, and specifications. 24. INTEGRITY OF BID DOCUMENTS: Bidders shall use the original bid form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Bidders may use an attachment as an addendum to the bid form(s) if sufficient space is not available on the original form for the bidder to enter a complete response. Any modifications or alterations to the original documents by the bidder, whether intentional or otherwise, City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 10 of 15 will constitute grounds for rejection of such response. Any such modifications or alterations a bidder wishes to propose shall be clearly stated in the bidder's response and presented in the form of an addendum to the original bid documents. 25. OTHER GENERAL CONDITIONS: Bidder is presumed to be familiar with all federal, state, and city laws, ordinances, and regulations which in any manner affect those engaged or employed in the Work, or the materials or equipment used, or that in any way affect the Work and shall in all respects comply with said laws, ordinances, and regulations. No claim of misunderstanding or ignorance on the part of Bidder or Proposer will in any way serve to modify the provisions of the contract. No representations shall be binding unless embodied in the contract. b. Prices shall include all labor, materials, overhead, profit, insurance, shipping, freight, etc., to cover the products and services presented. Sales taxsholl not be included in the bid price. Applicable Arkansas sales tax laws will apply when necessary but will not be considered in award of this project. c. Each bidder should state the anticipated number of days from the date of receipt of an order for delivery of services to the City of Fayetteville. d. Bidders must provide the City with their bids signed by an employee having legal authority to submit bids on behalf of the bidder. The entire cost of preparing and providing responses shall be borne by the bidder. e. The City reserves the right to request any additional information it deems necessary from any or all bidders after the submission deadline. The request for bid is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by bidder in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for proposal is at the bidder's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. g. If products, components, or services other than those described in this bid document are proposed, the bidder must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. h. NOTE: Any uncertainties shall be brought to the attention to Les McGaugh immediately via telephone (479.575.8220) or e-mail (Imcgaukhgff vettevilie-ar.,gov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all bidders to be on equal bidding terms. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Les McGaugh, City of Fayetteville, Purchasing Agent via e-mail (Imcgaugh@fayetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request for proposal. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. j. Any information provided herein is intended to assist the bidder in the preparation of proposals necessary to properly respond to this bid. The bid is designed to provide qualified Proposers with City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 11 of 15 sufficient basic information to submit proposals meeting minimum specifications and/or test requirements, but is not intended to limit a bid's content or to exclude any relevant or essential data. k. Bidders irrevocably consent that any legal action or proceeding against it under, arising out of or in any manner relating to this Contract shall be prevailed by Arkansas law. Proposer hereby expressly and irrevocably waives any claim or defense in any said action or proceeding based on any alleged lack of jurisdiction or improper venue or any similar basis. The successful bidder shall not assign the whole or any part of this Contract or any monies due or to become due hereunder without written consent of City of Fayetteville. In case the successful bidder assigns all or any part of any monies due or to become due under this Contract, the Instrument of assignment shall contain a clause substantially to the effect that is agreed that the right of the assignee in and to any monies due or to become due to the successful bidder shall be subject to prior liens of all persons, firms, and corporations for services rendered or materials supplied for the performance of the services called for in this contract. m. The successful bidder's attention is directed to the fact that all applicable Federal and State laws, municipal ordinances, and the rules and regulations of all authorities having jurisdiction over the services shall apply to the contract throughout, and they will be deemed to be included in the contract as though written out in full herein. The successful bidder shall keep himself/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation, order or decree, s/he shall herewith report the same in writing to City of Fayetteville. 26. INVOICING:. All invoices shall be presented to the City with the minimum information listed below. a. City Department that ordered the materials or services b. Order Date c. Delivery date or the date of services d. Name of the City Employee that requested or picked up the goods, materials, or service e. Bid Number that applies to the purchase and invoices. Amounts in the bid shall match invoicing. 27. ATTACHMENTS TO BID DOCUMENTS: N/A City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 12 of 15 City of Fayetteville Bid 19-55, Clarifier Scum Pump Technical Specification Specifications for Clarifier Scum Pump Replacement Paul R Noland Wastewater Treatment Facility 1400 N Fox Hunter Rd - Fayetteville, AR LOCATION Paul R. Noland WRRF — Scum Pump for Secondary Clarifier #3 INTRODUCTION This specification is for supplying an in-kind replacement of one (1) Tuthill heavy duty process pump. Physical and electrical installation of the pump and all ancillary appurtenances will be the responsibility of the Owner. In addition to meeting all Pump Specification requirements, qualifying bids shall include the following submittal information: • A certification of the warranty and statement of extended warranty if any, A detailed description of item(s) to be supplied under the bid, • A detailed set of linstallation instructions including a contact name and telephone number for technical support during the installation, • A factory certified performance curve for pump. PUMP SPECIFICATIONS I. One (1) pump herein shall be a Tuthill -brand Industrial Duty (ID) Model 600 HD Series pump. II. The pump shall be a Model 600 pump duplicate of: a. Serial Number C-5846 and b. Assembly Number 019109300221. III. The pump shall include the Tuthill Mechanical Seal option rather than standard Packing seal. IV. The pump shall include the following characteristics that coincide with Tuthill's Process Pump Numbering System: a. Digits 1 & 2: b. Digits 3 & 4: c. Digits 5 & 6: d. Digits 7: e. Digits 8: f. Digits 9 & 10: g. Digits 11 & 12: City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 13 of 15 01— Industrial Duty grade 91— 600 Model pump 09 — Ductile iron Impellor Housing, Faceplate & Impellors 03 — Flanged connections 0 — No Relief Valve 02 & 08 — Special Shaft Material and Mechanical Seal see Factory records WARRANTY Pump will have a minimum 1 -year manufacturer standard warranty City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 14 of 15 Technology International, Inc. 1349 South Intemational Pkwy, Suite 2411 Lake Mary, FL 32746 Tel: (407) 359-2373 Fax: (407) 359-2372 E-mail: tii n tii-usa6om Website: www.tii-usa.coni Equipmen' t Proposal Description: Clarifier Scum Pump ITB #: 19-55 Attention: City of Fayetteville, Arkansas Room 306 — 113 W. Mountain, Fayetteville, AR 72701 Email imcgauah@fayettevilie=ar..goy Our Ref: TII/AR/1119/12728 Date: 11/15/2019 In response to your quote request for Clarifier Scum Pump, Technology International, Inc. is pleased to submit the following for consideration: ITEM NO. QTY DESCRIPTION/ MODEL NO. UNIT PRICE EXTD. , PRICE 1 1 Tuthill Model # HD6001G1 PCOBOBA000 Clarifier Pump $20,931.00 $20,931.00 Total price for all above. .$20,931.00 Warranty: Manufacturer's Standard warranty applies. Delivery: • Estimated delivery is 20 WEEKS after receipt of order and approved submittal • All delivery dates auoted are subiect to manufacturer's confirmation at time of order. • Submittal data will be provided for approval after receipt of order (if applicable). • Customer to provide equipment and personnel to unload. • TII will deliver good title (MSO) to the Agency upon payment confirmation. The Agency is responsible for its own title work and registration (if applicable). Freight: Freight Included to Fayetteville, AR 72701. Validity: Quote is valid for 30 days. Payment Terms: NET 30 Prompt Payment discount: 1/4 % 10 days Technology International Inc. Corporate data: We are a small business and our Tax Payer Identification Number (TIN): 650342335. The above price quoted does not include any sales, excise or similar taxes. If applicable agency must accrue and remit it directly." We trust that this proposal will meet your requirements and we look forward to hearing from you. If you have any questions or need more information, please contact us by phone at 407-359-2373, fax at 407-359-2372 or email us aQtj&fji usa�6o:ml Respectfully submitted, Shaji Habib Sales Manager Technology International, Inc., Bid 19-47, Addendum 1 Date: Tuesday, November 12, 2019 To: All Prospective Vendors r-rOM: Les ivicuaugh-479.575.8220 — mcgaugL w yeLte le-ar.pqv, CITY OF RE: Bid 19-55, Clarifier Scum Pump FAYETTEVILLE ARKANSAS lux This addendum is hereby made a part of the contract documents to the same extent as though it were originally included therein. Bidders should indicate their receipt of same in the appropriate blank of the Bid Form. BIDDERS SHOULD, .......... . . . ................ ACKNOWLEDGE THISADDENDUM ON THE DESIGNATED LOUTION ON THE BID FORM. 1. The following is clarification for the specifications of the Clarifier Scum Pump. Pages 16 through 18 have been added: a. Pages 16 & 17 clarify the Packing Seal product sheets. b. Page 18 should demonstrate Pump Characteristics Checklist to be completed and returned by bidders. C t y o -a y e t t: e v i I c., A R Telecommunications Device for &ie Deaf TDD(479)521-1316 113 West Mountain - Fayetteville, AR 72701 City of Fayetteville Bid 19-55, Clarifier Scum Pump Technical_ Specification Specifications for Clarifier Scum Pump Replacement Paul R Noland Wastewater Treatment Facility 1400 N Fox Hunter Rd - Fayetteville, AR LOCATION Paul R. Noland WRRF — Scum Pump for Secondary Clarifier #3 INTRODUCTION This specification is for supplying an in-kind replacement of one (1) Tuthill heavy duty process pump. Physical and electrical installation of the pump and all ancillary appurtenances will be the responsibility of the Owner. In addition to meeting all Pump Specification requirements, qualifying bids shall include the following submittal information: A certification of the warranty and statement of extended warranty if any, • A detailed set of installation instructions including a contact name and telephone number for technical support during the installation, • A factory certified performance curve for pump. PUMP SPECIFICATIONS I. One (1) pump herein shall be a Tuthill -brand Industrial Duty (ID) Model 600 HD Series pump. II. The pump shall be fully compatible replacement for an existing pump, with: a. Serial Number C-5846 and b. Assembly Number 019109300221. IV. The pump shall include the following characteristics Tuthill's Process Pump a. Pump: b. Model: Industrial Duty grade Model #600 c. Material of Construction; Ductile iron d. Port: Flanged Port Option; fully compatible with Serial No. C-5846 e. Relief Valve: No Relief Valve f. Special Shaft Material: Chrome Oxide (ARMCO 17-4PH) Coated High Strength Steel (ASTM AS64, grade 630) g. Packing Seal: Fluidol Wedgeelm Packing Set option with Lantern Ring configuration WARRANTY City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 13 of 15 Pump will have a minimum 1 -year manufacturer standard warranty City of Fayetteville, AR Bid 19-55, Clarifier Scum Pump Page 14 of 15 .tiwy !i s � 1 � tA 06 -- 1L --j ftft 601� M 5' i J •. r f • ci�G IlnnnlA - �rlr • • • ,i®i •• • . • ■rwwww rte= wwl .Rrswr•I 06 txo • w.rrrrrrr.>wrw •rrrrrrwrsrr • • • ... K be. ** - AL. Fluidol Wedgee"" Packing.be . T. TM An Innovative Packing Solution that Will Extend Packing Life and Reduce Leakage User Benefits: • Reduces Leakage by Two -Thirds • Extends Packing Life by 2-3 Times • Eliminates/Reduces Need for Flush For Ease of Installation • Pre -Cut Packing Rings • All Components are Split • No Modification of Pump is Required Before Where Used: • Gear Pumps • Centrifugal Pumps • Progressing Cavity Pumps • Agitators and Blenders • Hydropulpers and Refiners 9M4wM3D&M Easy and Affordable MONO Existing Equipment Features: • Two -Piece Teflon® Wedge Seat fitted to the bottom of the stuffing box - Provides close clearance flow restriction at the bottom of the stuffing box, and - Filters out abrasive solids that otherwise would damage the shaft and/or packing. ..�w In - z -y • Mixed Media Packing Sets - Self-lubricating packing next to the gland where effective sealing work is done, and - Dense and hard Intermediate rings transfer force to keep the two-piece wedge seal closed. SpecializedGrades of WedgeeT"' Packing Sets • Itldustrial e Aurasive Darty I High Ti;rriperature (Over 50Ci^ F 2160' Q • Food Grade: 1I DH :aln "l3tibie m6terlaLs) • Ch�.,,rrrir.-sl Dwy (F%t:-nded Crit range) Call or Email Fluidol/Fluidol Distributor to Start Reducing Leakage and Downtime! Choose Fluidal Wedgee7m Packing Sets! �- d •,$ 2-, a j - �bty b+F �- d •,$ 2-, a j Tuthill HD Industrial Duty Process Pump Characteristics Checklist Note: A completed and signed checklist is required for each bid submittal. All checklist questions 1— 6 must be answered. The enclosed bid proposal and price submittal INCLUDES: 1. One Tuthill -brand, Industrial Duty ft illiddiff,60O process pump Yes,ox __ No 2. Pump Housing of Ductile Iron. Construction Yes x No. 3. Flanged Port Options fully compatible with Assembly No.019109300221 Yes x No Serial No. C-5846 4. No Relief Valve Inclusion Yes x No 5. A Chrome Oxide Coated High:Streng'th Steel: (ASTM A564, 630) Shaft? Yes x No 6. A Fluidol`:Wed 'ee�m..Packin `5etwith Lantern king configurations? Yes x No 7. Delivery (F.O.B. 1400 N Fox Hunter Rd., Fayetteville, AR 72701): Yes x No Vendor Signature:4� Shaji Habib, Sales Manager Date: 11-15-2019 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division WASTEWATER TREATMENT (730) Adjustment Number 2019 /Org2 Requestor: Cheryl Partain BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A Budget Adjustment is needed in the Plant Pumps and Equipment - WWTP project for the purchase of a clarifier scum pump for the Noland Wastewater Treatment Facility. Budgeted funds from the Sanitary Sewer Rehabilitation project will be transferred to this project to cover the cost of this item. The budgeted funds being transferred are for sewer rehabilitation/replacement and maintenance. RESOLUTION/ORDINANCE COUNCIL DATE: 12/17/2019 LEGISTAR FILE ID#: 2019-0861 xeWwspr 11/26/2019 5:24 PM Budget Director Date TYPE: JOURNAL #: GLDATE: CHKD/POSTED: TOTAL - _ v.20190924 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 5400.730.5800-5801.00 22,972 - 02069 1 EX Fixed Assets 5400.720.5700-5815.00 (22,972) - 02017 1 EX Sewer Improvements HABudget Adjustmen ts\2019_Budgef\City Council\12-17-2019\2019-0861 BA WWTP Scum.xlsm 1 of 1