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Home My WebLink About307-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 307-19 File Number: 2019-0849 ARKANSAS ONE -CALL SYSTEM, INC.: A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2020 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $30,000.00 WHEREAS, On January 15, 2019 the City Council passed Ordinance 6144 waiving the competitive bidding through 2022 for the purchase of utility locating services; and WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an underground utility system, to be a part of the Arkansas One -Call System; and WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized, and regulated by the Arkansas Public Service Commission as a monopoly offering, such as the Arkansas One -Call System, from the requirement of formal competitive bidding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of utility locating services in 2020 in an amount not to exceed $30,000.00. PASSED and APPROVED on 12/17/2019 Page 1 Printed on 12119119 File Number.' 2019-0849 Resolution 307-19 Attest: rrrrrr�� / TR iii Y �� "9�L•� ap ; w �rrrOiN Page 2 Printed on 12119119 City of Fayetteville, Arkansas Text File File Number: 2019-0849 Agenda Date: 12/17/2019 Version: 1 In Control: City Council Meeting Agenda Number: A. 21 ARKANSAS ONE -CALL SYSTEM, INC.: 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Status: Passed File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2020 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $30,000.00 WHEREAS, On January 15, 2019 the City Council passed Ordinance 6144 waiving the competitive bidding through 2022 for the purchase of utility locating services; and WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an underground utility system, to be a part of the Arkansas One -Call System; and WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized, and regulated by the Arkansas Public Service Commission as a monopoly offering, such as the Arkansas One -Call System, from the requirement of formal competitive bidding. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of utility locating services in 2020 in an amount not to exceed $30,000.00. City of Fayetteville, Arkansas Page 1 Printed on 12/18/2019 City of Fayetteville Staff Review Form 2019-0849 Legistar File ID 12/17/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 11/22/2019 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval of the purchase of utility locating services for 2020 from Arkansas One -Call System, Inc. in an amount not to exceed $30,000.00. Budget Impact: 5400.720.4310-5216.00/5400.720.4410- Water and Sewer 5216.00/5400.720.5620-5216.00 Account Number Fund N/A Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: V, Original. Contract Number: Comments: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget N/A Project Title $ 982,000.00 $ 982,000.00 $ 30,000.00 r$ 952,000.00 Previous Ordinance or Resolution # 6144 Approval Date: V20180321 CITY OF J FAYETTEVILLE 'A& Wr ARKANSAS MEETING OF DECEMBER 17, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: November 22, 2019 CITY COUNCIL MEMO SUBJECT: Utility Locating Services for 2020 from Arkansas One -Call System, Inc. RECOMMENDATION: Staff recommends approval of the purchase of utility locating services for 2020 from Arkansas One -Call System, Inc. in an amount not to exceed $30,000.00. BACKGROUND: Arkansas One -Call System, Inc. provides utility locating services for the Water & Sewer Department to make sure that City of Fayetteville employees don't damage other utilities in the course of installing lines and taps and performing repairs on the water and sewer system. Ark. Code Ann. 14-271-107 requires the City of Fayetteville to be a part of the One Call Center as owners of an underground utility system. In the past, locating services from Arkansas One -Call System, Inc. have cost under $25,000 annually. DISCUSSION: Due to an increased number of locating requests in recent years, the cost for locates in 2020 is expected to be just under $30,000.00. Therefore, city council approval is recommended for utility locates in 2020 with Arkansas One -Call System, Inc. in an amount not to exceed $30,000.00. Ordinance 6144 waives competitive bidding through 2022 for the purchase of utility locating services through Arkansas One -Call System, Inc. BUDGETISTAFF IMPACT: Budgeted funds are available in the Construction Materials accounts within the Water & Sewer Fund. Attachments: Arkansas One -Call Member Fees Ordinance 6144 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Arkansas 811 Member Fees 2019 . Members of Arkansas 811 pay fees to finance the cost of providing the statewide system to process notices from excavators of their intention to dig, drill or blast and to promote digging safely. The fees fall into two categories — basic monthly fees and call fees. Member Types Arkansas One -Call members fall into one of three categories: Public Authority A Public Authority Member is limited to owners or operators of utility Membership systems which are governmental entities or otherwise political subdivisions B of the State of Arkansas or the United States, such as municipalities, counties, 360 improvement districts, rural water associations, and similar bodies and C organizations. Premium A Premium Member includes any member whose facilities are primarily Membership engaged in interstate transmission or whose facilities are not connected directly 1,500 to end users other than themselves. Regular All other owners and operators of underground facilities. Membership 0 Member Categories Members fall into one of 12 categories based on the total number of notices during the previous year: Category A millinluill Notices 0 Maximum Annual Noti-ces 150 Notices Included 150 B 151 360 240 C 361 750 0 D 751 1,500 0 E 1,501 3,000 0 F 3,001 6,000 0 G 6,001 15,000 0 H 15,001 30,000 0 I 30,001 75,000 0 1 75,001 150,000 0 K 150,001 300,000 0 L 300;001 500,000 0 (over) Basic Fees The Basic Fee covers the cost of servicing the member with record-keeping, information, mailings, screening of locates not in a member's territory, and the statewide education and damage prevention program. It also covers the cost of the notices included in the basic fee. Call Fees Call fees cover the cost of receiving the locate requests in the center, processing to determine which members need to be notified, and transmitting the notices to the appropriate members. Call fees are billed on a monthly basis after the free notices included in the basic fees have been used: Data Transmission modem/internet/FTP .95 Facsimile 1.40 Voice 3.00 Billing — Members are invoiced for both basic fees and call fees (should they exceed the number of "free" notices included) on a monthly basis. Invoices are due and payable within 20 days of the date of invoice. A late charge of 3% is assessed if the invoice is not paid within 30 days. Effective Date: 01/01/2009 (over) TC -ice A 19.50 11.40 29.28 B 34.80 24.36 52.20 C 46.50 32.58 69.78 D 69.00 48.30 103.50 E 114.00 79.80 171.00 F 204.00 142.80 306.00 G 474.00 331.80 711.00 H 924.00 646.80 1,386.00 I 2,274.00 1,591.80 3,411.00 J 4,524.00 3,166.80 6,786.00 K 9,024.00 6,316.80 13,536.00 L 1.5,024.00 10,516.80 22,536.00 Call Fees Call fees cover the cost of receiving the locate requests in the center, processing to determine which members need to be notified, and transmitting the notices to the appropriate members. Call fees are billed on a monthly basis after the free notices included in the basic fees have been used: Data Transmission modem/internet/FTP .95 Facsimile 1.40 Voice 3.00 Billing — Members are invoiced for both basic fees and call fees (should they exceed the number of "free" notices included) on a monthly basis. Invoices are due and payable within 20 days of the date of invoice. A late charge of 3% is assessed if the invoice is not paid within 30 days. Effective Date: 01/01/2009 (over) 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Ordinance: 6144 File Number: 2018-0778 ARKANSAS ONE -CALL SYSTEM, INC.: AN ORDINANCE TO WAIVE COMPETITIVE BIDDING THROUGH 2022 AND APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES FOR 2019 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO EXCEED $30,000.00 WHEREAS, Ark. Code Ann. § 14-271-107 requires the City of Fayetteville, as the owner of an underground utility system, to be a part of the Arkansas One -Call System; and WHEREAS, Ark. Code Ann. § 19-11-203(14)(W) exempts utility services that are defined, recognized, and regulated by the Arkansas Public Service Commission as a monopoly offering, such as the Arkansas One -Call System, from the requirement of formal competitive bidding. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby determines that because of Ark. Code Ann. § 19-11-203(14)(W), the purchase of utility locating services does not require formal competitive bidding and, therefore, waives competitive bidding for these services through 2022 and approves the purchase of utility locating services in 2019 in an amount not to exceed $30,000.00. Page 1 Printed on 1116119 Ordinance: 6144, File Number.- 2418-0778 PASSED and APPROVED on 1/15/2019 Attest: - -Ld2&-- '�- Sondra E. Smith, City Clerk Treasurer t`°�,RK tiIIII/+�l1'��r �`�.•C�TYQ . -A YE`7�EV�1_� Page 2 Printed on 1116119