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Home My WebLink About298-19 RESOLUTIONOF FAYErT el 4RKANS�S 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 298-19 File Number: 2019-0829 BID #20-14 TREE GRATES AND FRAMES: A RESOLUTION TO AWARD BID #20-14 AND AUTHORIZE THE PURCHASE OF TREE GRATES FROM NEENAH FOUNDRY COMPANY AS PRIMARY SUPPLIER AND THE PURCHASE OF TREE FRAMES FROM FERGUSON WATERWORKS AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2020 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-14 and authorizes the purchase of tree grates from Neenah Foundry Company as primary supplier and authorizes the purchase of tree frames from Ferguson Waterworks as primary supplier and authorizes the use of other bidders based on price and availability as needed through the end of 2020. PASSED and APPROVED on 12/17/2019 Attest: %J1n111111pl Kara Paxton, City Clerk Treaso*- • •�_. v; FAYETTEVILLE: 9QKANCJCe� 46411111110", Page TON �� N•�� 4/1111110 Page 1 Printed on 12/19/19 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0829 Agenda Date: 12/17/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 12 BID #20-14 TREE GRATES AND FRAMES: A RESOLUTION TO AWARD BID #20-14 AND AUTHORIZE THE PURCHASE OF TREE GRATES FROM NEENAH FOUNDRY COMPANY AS PRIMARY SUPPLIER AND THE PURCHASE OF TREE FRAMES FROM FERGUSON WATERWORKS AS PRIMARY SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE AND AVAILABILITY AS NEEDED THROUGH THE END OF 2020 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #20-14 and authorizes the purchase of tree grates from Neenah Foundry Company as primary supplier and authorizes the purchase of tree frames from Ferguson Waterworks as primary supplier and authorizes the use of other bidders based on price and availability as needed through the end of 2020. City of Fayetteville, Arkansas Page 1 Printed on .12118/2019 City of Fayetteville Staff Review Form 2019-0829 Legistar File ID 12/17/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Terry Gulley 11/18/2019 TRANSPORTATION SERVICES (410) Submitted By Submitted Date Division / Department Action Recommendation: A resolution awarding Bid #20-14 to and authorizing the purchase of tree grates and frames from Neenah Foundry Company as primary supplier for line item 1 and Feguson Waterworks as primary supplier for line item 2, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2020. Various Account Number Various Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number: Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Various Fund Various Project Title Previous Ordinance or Resolution # Approval Date: V20180321 Comments: The "item cost" and "current budget" boxes have been left blank because these items will vary depending upon fluctuating needs based on citizen service requests received, construction projects approved, and other variable factors. CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 17, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Terry Gulley, Transportation Services Director DATE: November 18, 2019" SUBJECT: Bid 20-14, Tree Grates CITY COUNCIL MEMO RECOMMENDATION: Staff recommends a resolution awarding Bid #20-14 to and authorizing the purchase of tree grates and frames from Neenah Foundry Company as primary supplier for line item 1, Ferguson Waterworks as primary supplier for line item 2, and authorizing the use of other bidders based on price and availability, as needed through the end of calendar year 2020. BACKGROUND: The purchase of bulk construction materials and services is necessary to maintain current infrastructure and to implement the projects outlined in the Capital Improvements Program and Annual Budget and Work Program. DISCUSSION: Sealed bids in accordance with State statutes, City ordinances, and purchasing procedures were publicly read and the results are attached to this memo. BUDGET/STAFF IMPACT: Funds for the acquisition of materials and services have been budgeted in various capital projects within the Sales Tax Capital Improvements Fund and Street Fund operating programs. Attachments: Bid 20-14 Tabulation Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 CITY OF ��FAYETTEVILLE ARKANSAS Tree Grates Official Bid Tabulation Lioneld Jordan, Mayor Date of Issue & Advertisement 09.29.2019 & 10.06.2019 Bid No. 20-14 Date: 30.23.2019 Time: 2:00 PM Ferguson Waterworks Neenah Foundry Company It.. Description oty Price Each Total Price Price Each Total Price 1 Gate, Tree, 48" x 96" w/ 18" tree opening 10 $ 1,365.00 (Eastlordan #8854 or Neenah #R -8815-A) 5 13,650.00 $ 1,098.00 $10,980.00 Manufacturer Ust Jordan Neenah Foundry Model 98854 R -8815-A 2 Grate fame w/ hardware (East Jordan 88694 only) 10 $ 475.00 $ 4,750.00 No Bid No Bid Manufacturer Eastlordan - Model 98694 - Total Base Bid s 18,400.00 510,980.D0 CERTNED: 4 / Durchaa�n 4er WDB, CDPD WRMss - ite -NOTICE: Bid nd hm br, Mupon vendormee#na minimum specifi-br¢andformal auMoriaation byOwoR18ak.