HomeMy WebLinkAbout2019-12-17 - Agendas - FinalCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Meeting Final Agenda
Tuesday, December 17, 2019
5:30 PM
City Hall Room 219
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member Sarah Marsh Ward 1
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Kyle Smith Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Clerk Kara Paxton
City Council Meeting Meeting Final Agenda December 17, 2019
Call To Order
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items
1. 2019-0919
NOMINATING COMMITTEE REPORT
Agenda Additions
A. Consent
A.1 2019-0022
APPROVAL OF THE NOVEMBER 14, 2019 SPECIAL CITY COUNCIL MEETING
MINUTES AND NOVEMBER 19, 2019 CITY COUNCIL MEETING MINUTES
A.2 2019-0816
BID #20-01 TIME STRIPING, INC.:
A RESOLUTION TO AWARD BID #20-01 AND AUTHORIZE THE PURCHASE OF
REFLECTORIZED PAINT MARKINGS FROM TIME STRIPING, INC. IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2020
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City Council Meeting Meeting Final Agenda December 17, 2019
A. 3
M
A. 6
2019-0818
BID #20-02 SWEESTER CONSTRUCTION, INC.:
A RESOLUTION TO AWARD BID #20-02 AND AUTHORIZE THE PURCHASE OF CURB
AND GUTTER CONSTRUCTION FROM SWEETSER CONSTRUCTION, INC. IN
VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH
THE END OF 2020
2019-0820
BID #20-04 APAC-CENTRAL, INC.:
A RESOLUTION TO AWARD BID #20-04 AND AUTHORIZE THE PURCHASE OF
CONCRETE FROM APAC-CENTRAL, INC. AS PRIMARY SUPPLIER IN VARIABLE
AMOUNTS AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2020
2019-0821
BID #20-05 HUNT-ROGERS MATERIALS:
A RESOLUTION TO AWARD BID #20-05 AND AUTHORIZE THE PURCHASE OF
AGGREGATE MATERIALS FROM HUNT-ROGERS MATERIALS, LLC AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2020
2019-0823
BID #20-07 LES ROGERS, INC.:
A RESOLUTION TO AWARD BID #20-07 AND AUTHORIZE THE PURCHASE OF
HILLSIDE GRAVEL FROM LES ROGERS, INC. IN VARIABLE AMOUNTS AND FOR
VARYING UNIT PRICES AS NEEDED THROUGH THE END OF 2020
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City Council Meeting Meeting Final Agenda December 17, 2019
A.7 2019-0824
BID #20-08 FERGUSON WATERWORKS:
A RESOLUTION TO AWARD BID #20-08 AND AUTHORIZE THE PURCHASE OF
PLASTIC DRAINAGE PIPE FROM FERGUSON WATERWORKS IN VARIABLE
AMOUNTS AND FOR VARYING UNIT PRICES AS NEEDED THROUGH THE END OF
2020
A.8 2019-0825
BID #20-09 SCURLOCK INDUSTRIES:
A RESOLUTION TO AWARD BID #20-09 AND AUTHORIZE THE PURCHASE OF
CONCRETE DRAINAGE PIPE FROM SCURLOCK INDUSTRIES AS A PRIMARY
SUPPLIER IN VARIABLE AMOUNTS AS NEEDED THROUGH THE END OF 2020
A.9 2019-0826
BID #20-10 LES ROGERS, INC.:
A RESOLUTION TO AWARD BID #20-10 AND AUTHORIZE THE PURCHASE OF
SCREENED TOPSOIL FROM LES ROGERS, INC. AS NEEDED THROUGH THE END OF
2020
A.10 2019-0827
BID #20-11 RETAINING WALL BLOCKS:
A RESOLUTION TO AWARD BID #20-11 AND AUTHORIZE THE PURCHASE OF
RETAINING WALL BLOCKS FOR VARYING UNIT PRICES FROM VARIOUS
VENDORS, BASED ON INDIVIDUAL JOB DESIGN, SPECIFICATION AND COST
EVALUATION, AS NEEDED THROUGH THE END OF 2020
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City Council Meeting Meeting Final Agenda December 17, 2019
A. 11 2019-0828
BID #20-12 HUTCHENS CONSTRUCTION COMPANY LLC:
A RESOLUTION TO AWARD BID #20-12 AND AUTHORIZE THE PURCHASE OF
HIGH-PERFORMANCE COLD MIX ASPHALT FROM HUTCHENS CONSTRUCTION
COMPANY, LLC AS NEEDED THROUGH THE END OF 2020
A.12 2019-0829
BID #20-14 TREE GRATES AND FRAMES:
A RESOLUTION TO AWARD BID #20-14 AND AUTHORIZE THE PURCHASE OF TREE
GRATES FROM NEENAH FOUNDRY COMPANY AS PRIMARY SUPPLIER AND THE
PURCHASE OF TREE FRAMES FROM FERGUSON WATERWORKS AS PRIMARY
SUPPLIER AND TO AUTHORIZE THE USE OF OTHER BIDDERS BASED ON PRICE
AND AVAILABILITY AS NEEDED THROUGH THE END OF 2020
A.13 2019-0830
BID #20-17 GEVEKO MARKINGS, INC.:
A RESOLUTION TO AWARD BID #20-17 AND AUTHORIZE THE PURCHASE OF
PREFORMED THERMOPLASTIC PAVEMENT MARKINGS FROM GEVEKO
MARKINGS, INC. IN VARIABLE AMOUNTS AND FOR VARYING UNIT PRICES AS
NEEDED THROUGH THE END OF 2020
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City Council Meeting Meeting Final Agenda December 17, 2019
A.14 2019-0848
OSHER LIFELONG LEARNING INSTITUTE:
A RESOLUTION TO APPROVE A LEASE AGREEMENT WITH THE BOARD OF
TRUSTEES OF THE UNIVERSITY OF ARKANSAS FOR THE UNOCCUPIED BANQUET
AREA IN THE AIRPORT TERMINAL BUILDING TO BE USED BY THE OSHER
LIFELONG LEARNING INSTITUTE TO CONDUCT CLASSES FROM JANUARY 1, 2020
THROUGH DECEMBER 31, 2020, IN THE AMOUNT OF $25.00 FOR EACH DAY THE
SPACE IS USED
A.15 2019-0858
2019 FEDERAL AND STATE FORFEITURES:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$60,783.00 RECOGNIZING REVENUE ASSOCIATED WITH FEDERAL AND STATE LAW
ENFORCEMENT FORFEITURES AND REIMBURSEMENT PAYMENTS FROM THE
UNITED STATES DEPARTMENT OF HOMELAND SECURITY
A.16 2019-0859
POLICE DEPARTMENT DONATIONS:
A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE TOTAL AMOUNT OF
$3,850.00 RECOGNIZING DONATION REVENUE TO THE FAYETTEVILLE POLICE
DEPARTMENT
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City Council Meeting Meeting Final Agenda December 17, 2019
A.17 2019-0868
BONFIRE INTERACTIVE, LTD:
A RESOLUTION TO AUTHORIZE A ONE YEAR CONTRACT WITH BONFIRE
INTERACTIVE, LTD. FOR ELECTRONIC BIDDING SOFTWARE IN THE AMOUNT OF
$19,000.00 WITH AUTOMATIC RENEWALS FOR UP TO FOUR ADDITIONAL ONE
YEAR TERMS IN THE AMOUNT OF $15,000.00 PER YEAR WITH AN ANNUAL
MAINTENANCE INCREASE OF NO MORE THAN 3%, AND TO APPROVE AN
ANNUAL PROJECT CONTINGENCY IN THE AMOUNT OF $2,000.00
A.18 2019-0844
ARKANSAS DEPARTMENT OF TRANSPORTATION:
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO CONVEY A 967 SQUARE
FOOT TEMPORARY CONSTRUCTION EASEMENT ALONG HIGHWAY 16 TO THE
ARKANSAS DEPARTMENT OF TRANSPORTATION FOR THE HIGHWAY 16 (SOUTH
SCHOOL TO ARMSTRONG) PROJECT
A.19 2019-0852
2019 BOSTON MOUNTAIN RECYCLING GRANT:
A RESOLUTION TO AUTHORIZE ACCEPTANCE OF A 2019 ARKANSAS
DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT THROUGH THE BOSTON
MOUNTAIN SOLID WASTE DISTRICT IN THE AMOUNT OF $8,000.00 FOR THE
PURCHASE OF RECYCLING DOLLIES, AND TO APPROVE A BUDGET ADJUSTMENT
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City Council Meeting Meeting Final Agenda December 17, 2019
A.20 2019-0861
TECHNOLOGY INTERNATIONAL, INC.:
A RESOLUTION TO AWARD BID #19-55 AND AUTHORIZE THE PURCHASE OF A
CLARIFIER SCUM PUMP FROM TECHNOLOGY INTERNATIONAL, INC. IN THE
AMOUNT OF $20,931.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FOR
THE NOLAND WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET
ADJUSTMENT
A. 21 2019-0849
ARKANSAS ONE -CALL SYSTEM, INC.:
A RESOLUTION TO APPROVE THE PURCHASE OF UTILITY LOCATING SERVICES
FOR 2020 FROM ARKANSAS ONE -CALL SYSTEM, INC. IN AN AMOUNT NOT TO
EXCEED $30,000.00
B. Unfinished Business
B.1 2019-0735
RZN 19-6853 (1278 W. HENDRIX ST./FUGITT):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 19-6853 FOR APPROXIMATELY 0.51 ACRES LOCATED AT 1278 WEST
HENDRIX STREET FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE
TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE
At the November 19, 2019 City Council Meeting this item was left on the first reading.
At the December 3, 2019 City Council Meeting this item was left on the second
reading.
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City Council Meeting Meeting Final Agenda December 17, 2019
B.2 2019-0799
ADM 19-6649 (CITY PLAN 2040):
A RESOLUTION TO APPROVE AND ADOPT CITY PLAN 2040 AS THE
COMPREHENSIVE LAND USE PLAN FOR THE CITY OF FAYETTEVILLE AND ITS
PLANNING AREA, AND TO APPROVE AND ADOPT THE FUTURE LAND USE MAP,
THE MASTER STREET PLAN, AND THE ACTIVE TRANSPORTATION PLAN MAP
At the December 3, 2019 City Council Meeting this item was tabled to the December
17, 2019 City Council Meeting.
B.3 2019-0792
ADM 19-6652 (71B CORRIDOR PLAN):
A RESOLUTION TO APPROVE A WORK PROGRAM TO IMPLEMENT THE 71B
CORRIDOR PLAN
At the December 3, 2019 City Council Meeting this item was tabled to the December
17, 2019 City Council Meeting.
C. New Business
C. 1 2019-0822
ASPHALT MATERIALS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING DURING CALENDAR YEAR 2020 FOR THE PURCHASE OF ASPHALT
MATERIALS FOR USE BY THE TRANSPORTATION DIVISION BUT TO REQUIRE
INFORMAL QUARTERLY BIDS OR QUOTES
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City Council Meeting
C.2 2019-0854
JCI INDUSTRIES, INC.:
C. 3
C. 4
Meeting Final Agenda
December 17, 2019
AN ORDINANCE TO WAIVE COMPETITIVE BIDDING AND ACCEPT A QUOTE IN THE
AMOUNT OF $21,890.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES FROM
JCI, INDUSTRIES, INC. FOR THE REPAIR OF TWO ANOXIC MIXER GEARBOXES FOR
THE NOLAND WASTEWATER TREATMENT FACILITY, AND TO APPROVE A BUDGET
ADJUSTMENT
2019-0860
RZN 19-6914 (429 E. MLK BLVD./ESPINOZA):
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 19-6914 FOR APPROXIMATELY 0.24 ACRES LOCATED AT 429 EAST
MARTIN LUTHER KING, JR. BOULEVARD FROM NC, NEIGHBORHOOD
CONSERVATION TO RI -U, RESIDENTIAL INTERMEDIATE -URBAN
2019-0850
SEVEN HILLS HOMELESS CENTER:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT WITH SEVEN HILLS HOMELESS CENTER IN
THE AMOUNT OF $113,400.00 FOR SERVICES TO HOMELESS AND NEEDY
RESIDENTS IN FAYETTEVILLE IN 2020
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City Council Meeting Meeting Final Agenda December 17, 2019
C.5 2019-0892
CULTURAL ARTS CORRIDOR PROJECT:
A RESOLUTION TO EXPRESS THE CITY COUNCIL'S INTENT TO CONSIDER ALL
THREE POTENTIAL REPLACEMENT PARKING SITES AS PART OF THE CULTURAL
ARTS CORRIDOR PROJECT, AND TO ENCOURAGE THE CITY TO SEEK
OPPORTUNITIES TO PROVIDE ADDITIONAL BENEFITS INCLUDING HOUSING,
ARTS PRODUCTION FACILITIES, AND OTHER USES THAT FURTHER THE CITY'S
EXPRESSED PRIORITIES
C.6 2019-0898
SAGE PARTNERS, LLC:
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO SIGN LETTERS OF INTENT
WITH SAGE PARTNERS, LLC, ON BEHALF OF FAYETTEVILLE DEPOT, LLC AND
FARMERS & MERCHANTS BANK (F/K/A THE BANK OF FAYETTEVILLE), FOR THE
PURCHASE OF APPROXIMATELY 0.6 ACRES ALONG WITH NECESSARY
PERMANENT ACCESS AND TEMPORARY CONSTRUCTION EASEMENTS AT THE
NORTHWEST CORNER OF WEST AVENUE AND DICKSON STREET FOR THE
CONSTRUCTION OF A REPLACEMENT PARKING DECK FOR THE TOTAL AMOUNT
OF $350,000.00, THE CONVEYANCE OF LINER BUILDING SPACE AND
APPROXIMATELY 0.2 ACRES AT THE NORTH END OF THE CIVIC PLAZA
D. City Council Agenda Session Presentations
E. City Council Tour
F. Announcements
G. Adjournment
NOTICE TO MEMBERS OF THE AUDIENCE
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City Council Meeting Meeting Final Agenda December 17, 2019
All interested persons may appear and address the City Council on Unfinished Business, New Business, and
Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please
wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or
Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed
to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials,
staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda
item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion
of an agenda item.
Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City
Council meetings:
Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should
only be considered if it requires immediate City Council consideration and if the normal agenda setting process
is not practical. The City Council may only place such new item on the City Council meeting's agenda by
suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda.
Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without
discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item,
that item shall be removed and considered immediately after the Consent Agenda has been voted upon.
Unfinished Business and New Business:
Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance,
read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning
or development applicant, etc.) may present its proposal only during this presentation period, but may be
recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use
electronic visual aids in the City Council meeting as part of the presentation of the agenda item.
Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new
business and subjects of public hearings. A simple majority of the City Council members, present and voting,
may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present
an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be
allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a
member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting,
such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City
Council meeting. Any member of the public shall first state his or her name and address, followed by a concise
statement of the person's position on the question under discussion. Repetitive comments should be avoided;
this applies to comments made previously either to the City Council or to the Planning Commission when those
Planning Commission minutes have been provided to the City Council. All remarks shall be addressed to the
Mayor or the City Council as a whole and not to any particular member of the City Council. No person other
than the City Council member and the person having the floor shall be permitted to enter into any discussions
without permission of the Mayor. No questions shall be directed to a City Council member or city staff
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City Council Meeting Meeting Final Agenda December 17, 2019
member except through the Mayor.
Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost
courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as
to integrity, abusive comments and statements about motives or personalities. Any member of the public who
violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall
leave the podium.
Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City
Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter,
please call 479-575-8330.
A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the
office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323.
All cell phones must be silenced and may not be used within the City Council Chambers.
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