HomeMy WebLinkAbout277-19 RESOLUTIONF FAYE7,
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9 RKANSPS
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Resolution: 277-19
File Number: 2019-0791
BID #19-43 TRI -STAR CONTRACTORS, LLC- DRAINAGE BOND:
A RESOLUTION TO AWARD BID #19-43 AND AUTHORIZE A CONTRACT WITH
TRI -STAR CONTRACTORS, LLC IN THE AMOUNT OF $586,565.00 FOR THE
CONSTRUCTION OF THE BOXWOOD ADDITION DRAINAGE IMPROVEMENTS
PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF
$87,900.00, AND TO APPROVE A BUDGET ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid #19-43 and
authorizes Mayor Jordan to sign a contract with Tri-Star Contractors, LLC in the amount of $586,565.00 for the
construction of the Boxwood Addition Drainage Improvements Project, and further approves a project
contingency in the amount of $87,900.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget
adjustment, a copy of which is attached to this Resolution.
PASSED and APPROVED on 12/3/2019
Attest:
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• G1TY� . J,
Kara Paxton City Clerk Treas4f AY •'
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TEVI<<E•�-
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Page 1 Printed on 1215119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0791
Agenda Date: 12/3/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A..19
BID #19-43 TRI -STAR CONTRACTORS, LLC- DRAINAGE BOND:
A RESOLUTION TO AWARD BID #19-43 AND AUTHORIZE A CONTRACT WITH TRI -STAR
CONTRACTORS, LLC IN THE AMOUNT OF $586,565.00 FOR THE CONSTRUCTION OF THE
BOXWOOD ADDITION DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $87,900.00, AND TO APPROVE A BUDGET
ADJUSTMENT
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid 419-43 and
authorizes Mayor Jordan to sign a contract with Tri-Star Contractors, LLC in the amount of $586,565.00 for
the construction of the Boxwood Addition Drainage Improvements Project, and further approves a project
contingency in the amount of $87,900.00.
Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a
copy of which is attached to this Resolution.
City of Fayetteville, Arkansas Page 1 Printed on 121412019
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2019-0791
12/3/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
11/14/2019
Submitted Date
Action Recommendation:
ENGINEERING (621)
Division / Department
Approval of a contract in the amount of $586,565.00 with Tri Star Contractors, LLC for the construction of the
Boxwood Addition Drainage Improvements Project, approval of a project contingency of $87,900.00 (15%) and
approval of a budget adjustment.
Budget Impact:
4604.860.7421-5817.00
4604 - Drainage Bond Projects
Account Number Fund
46040.7421 Drainage Bond Projects, N Boxwood Drive
Project Number
Budgeted Item? Yes
Does item have a cost? Yes
Budget Adjustment Attached? Yes
Current Budget
Funds Obligated
Current Balance
Item Cost
Budget Adjustment
Remaining Budget
Project Title
$ 8,059,218.00
$ 516,515.42
7,542,702.58
$ 674,465.00
( $ 6,868,237.58
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Approval Date:
Comments: Amount includes bid amount of $586,565.00 plus a 15% contingency of $87,900.00.
CITY OF
FAYETTEViLLE
ARKANSAS
MEETING OF DECEMBER 3, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Chris Brown, City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: November 13, 2019
CITY COUNCIL MEMO►
SUBJECT: Approval of a contract in the amount of $586,565.00 with Tri-Star
Contractors, LLC for the construction of the Boxwood Addition Drainage
Improvements Project, approval of a project contingency of $87,900.00
(15%) and approval of a budget adjustment.
RECOMMENDATION:
Approval of a contract in the amount of $586,565.00 with Tri Star Contractors, LLC for the
construction of the Boxwood Addition Drainage Improvements Project, approval of a project
contingency of $87,900.00 (15%) and approval of a budget adjustment.
BACKGROUND:
The City of Fayetteville Engineering Division has prepared the design for this project. The project
includes Installation of approximately 1,050 linear feet of 4'x3' box culvert to 36" storm sewer pipe
from Niokaska Creek, along E. Magnolia Drive and N. Ashbrook Drive. This project replaces
existing storm sewer pipes that are deteriorating and are much too small to handle the amount of
water that drains through this subdivision during larger rain events.
DISCUSSION:
On November 5, 2019, the City received seven (7) construction bids for this project. Tri Star
Contractors, LLC submitted the low bid which was approximately 17% below the Engineer's
Estimate of $704,287.50. Engineering staff recommends awarding this contract to Tri Star
Contractors, LLC. The contract time is 210 days (7 months) for final completion.
BUDGET/STAFF IMPACT:
The drainage improvements are funded by the 2019 Drainage Bond Program. The water and
sewer relocations in this project are funded by the Sales Tax Capital Improvements Water and
Sewer Improvements Fund.
Attachments:
Section 0500 Agreement
Bid Submittal
Bid Tab
Vicinity Map
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
DOCUMENT 00500 - AGREEMENT
BETWEEN OWNER AND CONTRACTOR
Contract.Name/Title: BOXWOOD ADDITION DRAINAGE IMPROVEMENTS,
Contract No.: 1943, Construction
�G
THIS AGREEMENT is dated. as of the � day of eC.('/Y1� f in the year 2019 by and
between The City of Fayetteville, Arkansas and _Tr � �Y(�hereinafter called
Contractor).
ARTICLE 1 WORK
1,01 Contractor shall complete all Work as specified or indicated in the Contract
Documents. The work under this Contract includes, but is not limited to:
The project requires demolition, removal, and replacement of existing storm sewer inlets and
pipe, curb and gutter, fencing, waterlines, sidewalk, and asphalt pavement.
Any use of a third -party durnpster or roll off container shall be procured from the City of
Fayetteville Recycling and Trash Collection Division. Use of a Non -City dumpster or roll off
container is not allowed.
Contractor is responsible for obtaining all applicable permits; however, fees for the City issued
permits shall be waived.
The Contract includes work in City of Fayetteville Right-of-way and in General Utility
Easements.
Refer to Section 00400 -Bid Form for quantities.
ARTICLE 2 - ENGINEER
2.01 The Contract Documents have been prepared by the City of Fayetteville Engineering
Division. City of Fayette-61le Engineering Division assumes all duties and
responsibilities, and has the rights and authority assigned to City of Fayetteville
00500 Agreement 00500- 1
DOCUMENT 00500 — AGREEMENT (continued)
Engineering Division in the Contract Documents in connection with completion of
the Work in accordance with the Contract Documents.
ARTICLE 3 - CONTRACT TIME
3.01 TIME OF THE ESSENCE:
A. All time limits for. milestones, if any, Substantial Completion, and
completion and readiness for final payment as stated in the Contract
Documents are of the essence of the Contract.
3.02 DATES FOR SUBSTANTIAL COMPLETION AND FINAL PAYMENT:
A. The Work shall be Substantially Completed within 180 calendar days after
the date when the Contract Times commence to run as provided in the
GENERAL CONDITIONS, and final completion and ready for final
payment in accordance with the GENERAL CONDITIONS within 21,0
calendar days after the date when the Contract Times commence to run.
3.03 LIOUIDATED DAMAGES:
A. Owner and Contractor recognize that time is of the essence of this
Agreement and that The City of Fayetteville will suffer financial loss if the
Work is not completed within the time specked above, plus any extensions
thereof allowed in accordance with the GENERAL CONDITIONS. The
parties also.recognize the delays, expense, and difficulties involved in
proving the actual loss suffered by The City of Fayetteville if the Work is not
Substantially Completed on time. Accordingly, instead of requiring any such
proof, The City of Fayetteville and Contractor agree that as liquidated
damages for delay (but not as a penalty) Contractor shall pay The City of
Fayetteville Seven Hundred Fifty Dollars ($750.00) for each calendar day
that expires after the time specified above in Paragraph 3.02 for Substantial
Completion until the Work is Substantially Complete. After Substantial
Completion, if Contractor shall neglect, refuse, or fail to complete the
remaining Work within the time specified in Paragraph 3.02 for completion
00500 Agreement 00500-2
DOCUMENT 00500—AGREEMENT (continued)
and readiness for final payment or any proper extension thereof granted by
The City of Fayetteville, Contractor shall pay The City of Fayetteville Five
Hundred Dollars ($500.00) for each calendar day that expires after the time
specified for completion and readiness for final payment.
ARTICLE 4 - CONTRACT PRICE
4.01 The CITY OF FAYETTEVILLE agrees to pay, and the CONTRACTOR agrees to
accept, as full and final compensation for all work done under this agreement, the
amount based on the unit prices bid in the Proposal (BID FORM) which is hereto
attached, for the actual amount accomplished under each pay item, said payments to
be made in lawful money of the United States at the time and in the manner set forth
in the Specifications.
4.02 As provided in the General Conditions, estimated quantities are not guaranteed, and
determinations of actual quantities and classifications are to be made by ENGINEER
as provided in the General Conditions. Unit prices have been computed as provided
in the General Conditions.
4:03: Changes, modifications, or amendments in scope, price or fees to this contract shall
not be allowed without a prior formal contract amendment approved by the.Mayor
and the City Council in advance of the change in scope, cost or fees.
1. There shall be no changes without prior written approval of the
Engineer of Record and/or the City's designated Professional
Engineer.
ARTICLE 5 - PAYMENT PROCEDURES
5.01 SUBMITTAL AND PROCESSING OF PAYMENTS:
A. Contractor shall submit Applications for Payment in accordance with the
GENERAL CONDITIONS. Applications for Payment will be processed by
Engineer as provided in the GENERAL CONDITIONS.
00500 Agreement 00500-3
DOCUMENT 00500= AGREEMENT (continued)
5.02 PROGRESS PAYMENTS, RETAINAGE:
A. The City of Fayetteville shall make progress payments on account of the
Contract Price on the basis of Contractor's Applications for Payment. as
recommended by Engineer, on or about the 15th day of each month during
construction. All such payments will be measured by the schedule, of values
established in the GENERAL CONDITIONS (and in the case of Unit Price
Work based on the number of units completed) or; in the event there is no
schedule of values, as provided in the General Requirements.
Prior to Substantial Completion, progress payments will be made in
an amount equal to the percentage indicated below, but, in each case,
less the aggregate of payments previously made and less such
amounts as Engineer shall determine, or The City of Fayetteville
may withhold, in accordance with the GENERAL CONDITIONS.
a. 95% of Work Completed (with the balance being retainage). If
Work has been 50% completed as determined by Engineer, and
if the character and progress of the Work have been satisfactory
to The City of Fayetteville and Engineer, The City of
Fayetteville on recommendation of Engineer, may determine that
as long as the character and progress of the Work subsequently
remain: satisfactory to them, there will be no additional retainage
on account of Work subsequently completed, in which case the
remaining progress payments prior to Substantial Completion.
will be an amount equal to 100% of the Work Completed less the
aggregate of payments previously made; and
b. 100% of Equipment and Materials not incorporated in the Work
but delivered, suitably stored, and accompanied by
documentation satisfactory to The City of Fayetteville as
provided in the GENERAL CONDITIONS.
0000 Agreement 00500-4
DOCUMENT 00500 — AGREEMENT (continued)
5.03 FINAL PAYMENT:
A. Upon final completion and acceptance of the Work in accordance with the
GENERAL CONDITIONS, The City of Fayetteville shall pay the remainder
of the Contract Price as recommended by Engineer and as provided in the
GENERAL CONDITIONS.
ARTICLE 6 - CONTRACTOR'S REPRESENTATIONS
6.01 In order to induce The City of Fayetteville to enter into this Agreement, Contractor
makes the following representations:
A. Contractor has examined and carefully studied the Contract Documents
including the Addenda and other related data identified in the Bid
Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to
the general, local, and Site conditions that may affect cost; progress,
performance, and furnishing of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local
Laws and: Regulations that may affect cost, progress, performance, and
furnishing of the Work.
D. Contractor has carefully studied all:
(1) Reports of explorations and tests of subsurface conditions at or
contiguous to the Site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous
to the Site: and
(2) Reports and drawings of a Hazardous Environmental Condition, if
any, at the Site. Contractor acknowledges that The City of
Fayetteville and Engineer do not assume responsibility .for the
accuracy or completeness of information and data shown or indicated
00500 Agreement 00500-5
DOCUMENT 00500 — AGREEMENT (continued)
in the Contract Documents with respect to Underground Facilities at
or contiguous to the Site.
E. Contractor has obtained and carefully studied (or assumes responsibility of
having done so) all such additional supplementary examinations,
investigations, explorations, tests, studies, and data concerning conditions
(surface, subsurface, and Underground Facilities) at or contiguous to the Site
or otherwise which may affect cost, progress, performance, and furnishing of
the Work or which relate to any aspect of the means, methods, techniques,
sequences, and procedures of construction to be employed by Contractor and
safety precautionsand programs incident thereto.
F. Contractor does not consider that any additional examinations,
investigations, explorations, tests, studies, or data are necessary for the
performing and furnishing of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions .of the
Contract Documents.
G. Contractor is aware of the general nature of work to be performed by The
City of Fayetteville and others at the Site that relates to the Work as indicated
in the Contract Documents.
H. Contractor has correlated the information known to Contractor, information
and observations obtained from visits to the Site, reports and drawings
identified in the Contract Documents, and all additional examinations,
investigations, explorations, tests, studies, and data with the Contract
Documents.
1. Contractor has given Engineer written notice of all conflicts, errors,
ambiguities, or discrepancies that Contractor has discovered in the Contract
Documents and the written resolution thereof by Engineer is acceptable to
Contractor.
00500 Agreement 00500-6
DOCUMENT 00500 — AGREEMENT (continued)
J. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and fU nishing.of
the Work.
ARTICLE 7 - CONTRACT DOCUMENTS
7.01 CONTENTS:
A. The Contract. Documents which comprise the entire Agreement between The
City of Fayetteville and Contractor concerning the Work consist of the
following and may only be amended, modified, or supplemented as provided
in the GENERAL CONDITIONS:
L. This Agreement,
2 Exhibits to this Agreement (enumerated as follows):
a. Notice to Proceed.
b. Contractor's .Bid.
c. Documentation submitted by Contractor prior to Notice of
Award.
1 Performance, Payment, and other Bonds.
4,- General Conditions.
5. Supplementary Conditions.
6. Specifications consisting of divisions and sections as listed in table
of contents of Project Manual.
00500 Agreement 00500-7
DOCUMENT 00500 —AGREEMENT !continued)
7. Drawings. consisting of a cover sheet and sheets as listed in the table
of;contents thereof, with each sheet bearing the following general
title: BOXWOOD ADDITION DRAINAGE
IMPROVEMENTS
8. Addenda numbers I inclusive.
9. The following which may be delivered or issued -after the Effective
Date of the Agreement and are not attached hereto: All Written
Amendments and.otber documents amending, modifying, or
supplementing the Contract Documents pursuant to the GENERAL
CONDITIONS.
ARTICLE 8 - . MISCELLANEOUS
8.01 TERMS::
A. Terms. used in this Agreement which are defined in the GENERAL
CONDITIONS shall have the meanings stated in the GENERAL.
CONDITIONS.
8.02 ASSIGNMENT OF CONTRACT;
A. No assignment by a party hereto of any rights under or interests in the
Contract. Documents will be binding on another party hereto without the
written consent of the party sought to be bound; and specifically but without
limitation, moneys that may become due and moneys that are due may not be
assigned without such consent (except to the extent that the effect of this
restriction may be limited by Law), and unless specifically stated to the
contrary in any written consent to an assignment, no assignment will release
or discharge the assignor from any duty or responsibility under the Contract
Documents.
00500 Agreement 00500-8
DOCUMENT 00500 — AGREEMENT (continued)
8.03 SUCCESSORS AND ASSIGNS:
A. The City of Fayetteville and Contractor each binds himself, his partners,
successors, assigns, and legal representatives to the other party hereto, its
partners, successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
8.04 SEVERABILITY:
A- Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken, and all
remaining provisions shall continue to be valid and binding upon The City of
Fayetteville and Contractor, who agree that the Contract Documents shall be
reformed to replace such stricken provision or part thereof with a valid and
enforceable provision that comes as close as possible to expressing the
intention of the stricken provision.
8.05 FREEDOM OF INFORMATION ACT:
A. City contracts and documents prepared while performing city contractual
work are subject to the Arkansas Freedom of Information Act. If a Freedom
of Information Act request is presented to the City of Fayetteville, the
contractor will do everything possible to provide the documents in a prompt
and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs
pursuant to the FOIA may be assessed for this compliance.
8.06 LIENS:
A. No liens against this construction project are allowed. Arkansas law
(A.C.A. §§18-44-501 through 508) prohibits the filing of any mechanics' of
materialmen's liens in relation to this public construction project. Arkansas
law requires and the contractor promises to provide and file with the Circuit
Clerk of Washington County a bond in a sum equal to the amount of this
contract. Any subcontractor or materials supplier may bring an action for
00500 Agreement 00500-9
DOCUMENT 00500 — AGREEMENT (continued)
non-payment or labor or material on the bond. The contractor promises to
notify every subcontractor and materials supplier for this project of this
paragraph and obtain their written acknowledgement of such notice prior to
commencement of the work of the -subcontractor or materials supplier.
IN WITNESS WHEREOF, The City of Fayetteville and Contractor have signed this Agreement
in quadruplicate. One counterpart each has been delivered to Contractor. Three counterparts
each has been retained by The City of Fayetteville. All portions of the Contract_ Documents have
been signed, initialed, or identified by The City of Fayetteville and Contractor.
This Agreement will be -effective on ��CeYh, 2011, which is the
Effective Date of the Agreement.
CONTRACTOR:
By: ti or)N kcnr>,-a5 k_-LV.dXQtQ_k "
(Type or legibly print)
CITY OF FAYETTEVILLE
(Signature)
Title�c-; k ex_, Title: Mayor
Contractor shall attach evidence of authority to sign.
If Contractor is a corporation, corporate entity or LLC; Contractor shall attach Corporate
Resolution authorizing Contractor's signature and execution of Agreement.
Further if Contractor is a corporation, corporate entity or LLC; Contractor shall also attach a copy
of the Contractor's Articles of Incorporation and a copy form the Arkansas State Secretary of
00500 Agreement 00500-10
DOCUMENT 00500 — AGREEMENT (continued)
Stateao. document that the corporation, corporate entity or LLC is in current "Good Standing"
a with the'State of Arkansas and such entity is permitted to perform work in the State of Arkansas..
L
(SEAL) (SEAL)
Attest•
° r
00500 Agreement 00500-11
DOCUMENT 00500 — AGREEMENT (continued)
Address for giving notices Address for giving notices
113 W. Mountain St.
.-123 tok Fayetteville, AR 72701
LicenseNo.3C$Co`C73,C
Agent for Service of process
(Type or legibly print)
Contractor shall attach evidence of authority of Agent for Service process to sign. If Contractor
is a corporation, corporate entity or LLC, Contractor shall attach Corporate Resolution
authorizing Agent for Service process authority to sign.
(If Contractor is a corporation, corporate entity
or LLC, attachevidence of authority to sign.)
END OF DOCUMENT 00500
00500 Agreement 00500-12
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E3C)XWOO lD AMM 1T1 O 1M
DRAINAGE IMPROVEMENTS
for the
City of Fayettevi 11 e
Bid No. 19-43
September 2019
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VICINITY MAP
CITY OF
./
�Q FAYETTEVILLE
OARKANSAS
www.fayetteville-ar.gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126
City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar)
Budget Year Division Adjustment Number
/Org2 BUDGET &INFORMATION MGMT (133)
2019
Requestor: Kevin Springer
BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION:
Approval of a contract in the amount of $586565.00 with Tri Star Contractors, LLC for the construction of the Boxwood
Addition Drainage Improvements Project, approval of a project contingency of $87,900.00 (15%) and approval of a
budget adjustment.
COUNCIL DATE: 12/3/2019
LEGISTAR FILE ID#: 2019-0791
Matthew Maddox,
11/13/2019 2:40 PM
Budget Director Date
TYPE: D - (City Council)
JOURNAL #:
GLDATE: 12/3/2019
RESOLUTION/ORDINANCE
CHKD/POSTED:
TOTAL
Account Number
- _
Increase / (Decrease)
Expense Revenue
Proiect.Sub#
Project Sub.Detl
AT
v.20191113
Account Name
4604.860.7421-5817.00
586,565 -
46040
7421
EX
Improvements - Bridge & Drainage
4604.860.7421-5860.02
4604.860.7421-5860.04
20,000 -
20,000 -
46040
46040
7421
7421
EX
EX
Capital Prof Svcs - Engineering
Capital Prof Svcs - Engineering Contra
4604.860.7421-5911.99
87,900 -
46040
7421
EX
Contingency - Capital Project
4604.860.7999-5899.00
(714,465) -
46040
7999
EX
Unallocated - Budget
HABudget Adjustments\2019_Budget\City Counci1\12-03-2019\2019-0791 BA Boxwood Construction Contract 1 of 1
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2020-0289
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Change Order #2 Boxwood
Addition Drainage Improvements
Project
3/27/2020 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order 2 for the Boxwood Addition Drainage Improvements Project which will
increase the contract amount by $23,650.00.
Budget Impact:
5400.860.5600-5808.00 Water and Sewer
Account Number
Fund
11011.2019.7421
Drainage Bond
Projects, N Boxwood Drive
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 745,621.00
Funds Obligated
$ 678,277.70
Current Balance
67,343.30
Does item have a cost? Yes
Item Cost
$ 23,650.00
Budget Adjustment Attached? NA
Budget Adjustment
$ -
Remaining Budget
$ 43,693.30
V20180321
Purchase Order Number: 2019-00000823
Previous Ordinance or Resolution # 2019-0791
Change Order Number:
Original Contract Number
Comments:
1
2019-00000061
Approval Date:
4/1/2020
CITY OF
FAYETTEVILLE
W4W
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown.. P.E.. City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: March 27. 2020
STAFF MEMO
SUBJECT: Approval of Change Order No. 2 for the Boxwood Addition Drainage
Improvements Project
RECOMMENDATION:
Staff recommends approval of Change Order 2 for the Boxwood Addition Drainage
Improvements Project which will increase the contract amount by $23.650.00.
BACKGROUND:
City Council passed Resolution No. 277-19 on December 3, 2019, approving a construction
contract with Tri-Star Contractors. LLC for the construction of the Boxwood Addition Drainage
Improvement Project. The project includes installation of approximately 1,050 linear feet of 4'x3'
box culvert to 36" storm sewer pipe from Niokaska Creek, along E. Magnolia Drive and N.
Ashbrook Drive. This project replaces existing storm sewer pipes that are deteriorating and are
much too small to handle the amount of water that drains through this subdivision during larger
rain events. Construction began on this project in February of 2020.
DISCUSSION:
After the start of construction for this project, the contractor discovered a conflict with an existing
sanitary sewer main. This conflict was addressed in change order 1 for the project which was
approved earlier in March 2020. After this conflict was discovered, engineering staff worked
with the contractor to excavate another sewer main further into the project to verify its elevation
before the contractor gets to that point of the construction. Unfortunately, the sewer main was
higher than anticipated. Engineering staff has developed a plan to reroute the sewer main to
avoid this conflict which is included in change order 2.
BUDGET/STAFF IMPACT:
This project is funded by the 2019 Drainage Bond Program. The City Council approved a
contingency of $87.900.00 for this project which will cover the cost of this change order.
Attachments:
Change Order 1
Vicinity Map
Quotes
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CONTRACTORS
Tri Star contractors
P.O. Box 219
Siloam Springs, AR 72761
479-238-1088
tristarcontractors@yahoo.com
Change Order
DATE: MARCH 23, 2020
TO:
The City of Fayetteville, AR Comments: Change order for
Bid 19-43, Construction – Boxwood Addition Drainage rerouting sewer line
Improvements
ITEM
TOTAL COST
I .
2-4'x7' manholes poured over existing live lines x $3,500.00/each
$7,000.00
$1,000.00
2.
Vacuum testing 2 manholes x $500.00/each
$7,150.00
3.
110 LF 8" SDR26 65 x $110
4.
Cut and cap existing manhole including excavation, backfill, and stabilization.
This is a live manhole. It will be cut on the outside of manhole and capped with
a thrusting block up against the cap. No interior work to this manhole is included.
$1,000.00
5.
Remove and replaced 4" Cedar with custom stain picket fence 1001f x $65.00
$6,500.00
6.
100LF of silt fence x $5.00
$500.00
7.
Shrub removal
$500.00
NOTE:
Addition work that has established pricing on contract is sidewalk replacement, truncated
dome, topsoil, and Sod. This will be figured by measuring once complete.
Exclusions:
1.Not responsible for any damage to yard, any unmarked lines including sprinkler system,
private gas line, private electrical lines, etc. If one is damaged repair will be billed at cost.
2.No bypass pumping included.
3. Not included is epoxy coating which will be billed at cost if needed.
4. Not included is significant trench failure or damage to structure around the existing manhole
due to prior excavation.
5. No testing except for the two vacuum test on the new manholes.
6. If tree can not be removed safely by Tri Star City will pay for 2 tree remover bills at cost.
$23,650.00
—� Approximately
BOXWOOE3 A1313I7ION
[:3FRAINAGE IMPROVEMENTS
for the
City of Fayetteville
Bid No. 19--43
September 2.019
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CITY OF
FAYETTEVILLE
ARKANSAS
www. fayetteville-ar. gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126
Change Order 3
Boxwood Addition Drainage Improvements Project
Matt Casey
Submitted By
City of Fayetteville Staff Review Form
2020-0928
N/A
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
10/21/2020 ENGINEERING (621)
Submitted Date Division / Department
Action Recommendation:
Staff recommends approval of Change Order 3 for the Boxwood Addition Drainage Improvements Project which will
decrease the contract amount by $102,410.90.
Budget Impact:
4604.860.7421-5817.00 Drainage Bond Projects, N Boxwood Drive
Account Number Fund
46040.7421 Drainage Bond Projects, N Boxwood Drive
Project Number Project Title
Budgeted Item? Yes Current Budget $ 649,925.00
Funds Obligated $ 620,125.02
Current Balance �$ 29,799.98
Does item have a cost? No Item Cost
Budget Adjustment Attached? NA Budget Adjustment $ -
Remaining Budget ! $ 29,799.98
V20180321
Purchase Order Number: 2019-00000823 Previous Ordinance or Resolution # 2019 0791
Change Order Number: 3 Approval Date: 10/28/20
Original Contract Number: 2019-00000061
Comments:
CITY OF
FAYETTEVILLE
ARKANSAS
TO: Mayor Lioneld Jordan
THRU: Susan Norton, Chief of Staff
Garner Stoll, Development Services Director
Chris Brown, P.E., City Engineer
FROM: Matt Casey, Engineering Design Manager
DATE: October 21, 2020
STAFF MEMO
SUBJECT: Approval of Change Order No. 3 for the Boxwood Addition Drainage
Improvements Project
RECOMMENDATION:
Staff recommends approval of Change Order 3 for the Boxwood Addition Drainage
Improvements Project which will decrease the contract amount by $102,410.90.
BACKGROUND:
City Council passed Resolution No. 277-19 on December 3, 2019, approving a construction
contract with Tri-Star Contractors, LLC for the construction of the Boxwood Addition Drainage
Improvement Project. The project includes installation of approximately 1,050 linear feet of 4'x3'
box culvert to 36" storm sewer pipe from Niokaska Creek, along E. Magnolia Drive and N.
Ashbrook Drive. This project replaces existing storm sewer pipes that are deteriorating and are
much too small to handle the amount of water that drains through this subdivision during larger
rain events. Construction began on this project in February of 2020.
DISCUSSION:
This change order is a reconciliation change order which changes the contract quantities to
equal the actual constructed quantities. This results in the final contract amount equaling the
final project cost. Due to many favorable conditions during construction as well as the
contractor and inspector being conscientious of the budget, there was some savings on this
project. After the additional items, there were still enough savings in other items to result in this
$51,720.90 project credit.
BUDGET/STAFF IMPACT:
This project is funded by the 2019 Drainage Bond Program. Water and sewer relocations were
funded by the Water and Sewer Fund. This change order reduces the contract amount by
$51,720.90 for the drainage bond fund and $50,690.00 for the water and sewer fund.
Attachments:
Change Order 3
Vicinity Map
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
CfTY OF
FAYETTEVILLE
ARKANS
ARKAAS
Change Order No.
To Contractor: TRI-STAR CONTRACTORS
The Contract is changed as follows:
RECONCILIATION CHANGE ORDER
Contract Title: Boxwood Drainage Improvements
Date of Issuance October 20, 2020
ORDIN ANCE/RESOLUTION:277-19
Effective October 20, 2020
Bid
Bid
Previous
Unit
Contract
Revised
Revised
Original
Revised
Contract
Item
Item
Estimated
of
Unit
Estimated
Unit
Estimated
Estimated
Changes
No.
Description
Quantity
Measure
Price
Quantity
Price
Cost
Cost
8
Rock Excavation
100
CY
$50.00
0
$50.00
5,000.00
$0.00
10
42" RCP Storrs Sewer Pipe
324
LF
$150.00
327
$150.00
48,600.00
$49,050.00
11
36" RCP Storm Sewer Pipe
234
LF
1 $100.00
238
$100.00
23,400.00
$23,800.00
14
4' x 6' Drop Inlet (DI-1, DI-3,
DI-4)
3
EA
$3,300.00
4
$3,300.00
9,900.00
$13,200.00
16
4' x 9' Drop Inlet (DI-6)
1
EA
$5,500.00
0
$5,500.00
5,500.00
$0.00
17
10' x 8' Grated Inlet (DI-7, D[ 8, DI-9)
3
EA
$9,500.00
4
$9,500.00
28,500.00
$38,000.00
19
Remove Existing Junction Box
Top and Reconstruct as Area
Inlet
1
LS
$3,500.00
0
$3,500.00
3,500.00
$0.00
20
Plug Existing Inlet Opening
1
LS
$2,000.00
0
$2,000.00
2,000.00
$0.00
21
Slurry Fill for Existing Storm Sewer Pipe
50
CY
$140.00
36
$140.00
7,000.00
$5.040.00
23
8' Drop Inlet Extension
2
EA
$2,750.00
1
$2,750.00
5,500.00
$2,750.00
24
12' Drop Inlet Extension
3
EA
$3,500.00
4
$3,500.00
10,500.00
$14,000.00
25
Concrete Curb and Gutter
650
LF
$18.00
252
S18.00
11,700.00
$4,536.00
26
6" Concrete Driveway
Replacement
95
SY
$60.00
40.00
$60.00
5,700.00
$2,400.00
27
4" Concrete Sidewalk
Replacement
235
SY
$40.00
134
$40.00
9,400.00
$5,360.00
28
Truncated Domes for ADA
Ramps
25
SF
$25.00
16
$25.00
625.00
$400.00
29
Asphalt Milling
635
SY
$5.00
0
$5.00
3,175.00
$0.00
30
2" HMAC Overlay
75
TON
$120.00
107.13
$120.00
9,000.00
$12,855.60
31
T-Patch (Concrete Only)
300
SY
$75.00
41.5
$75.00
22,500.00
$3,112.50
32
Native Stone Rip Rap
120
TON
$100.00
5
$100.00
12,000.00
$500.00
33
Solid Sod
1340
SY
$5.00
1800.00
$5.00
6,700.00
$9,000.00
34
Mailbox Replacement
2
EA
$200.00
0
$200.00
400.00
$0.00
35
Brick Mailbox Replacement
1
EA 1
$1,500.00
0
$1,500.00
1,500.00
$0.00
36 16'
Wood Privacy Fence
520
LF
$25.00
420
$25.00 1
13,000.00
$10,500.00
37 ITree
Protection Fencing
150
LF
$7.50
0
$7.50 1
1,125.00 1
$0.00
Schedule #1
Summation of Cost 246,225.00 $194,504.10
Net Cost for this Schedule ($51,720.90)
Page 1
Bid
Bid
Previous
Unit
Contract
Revised
Revised
(hieinal
Revised
Contract
Item
Item
Fstimated
of
Unit
Estimated
Unit
L,uniated
Estimated
Changes
No.
Description
Quantity
Measure
Price
Quantity
Price
Cost
Cost
Remove Existing 8" PVC
43
Sewer Main and Replace with
12
EA
$95.00
0
$95.00
1,140.00
$0.00
8" DIP
8" x 8" Tapping Sleeve and
45
Valve
I
EA
$4,500.00
$4,500.00
4,500.00
$0.00
46
2" Ball Valve
1
EA
$1,000.00
0
$1,000.00
1,000.00
$0.00
47
2" PVC SDR 13.5 Water Main
35
LF
$40.00
0
$40.00
1,400.00
$0.00
6" PVC C900 DR-14 Water
48
Main
47
LF
$48.00
52
$48.00
1256.00
$2,496.00
8" PVC C900 DR-14 Water
49
Main
50
LF
$65.00
0
$65.00
3,250.00
$0.00
50
1 " Copper Service Line
60
LF
$30.00
15
$30.00
1,800.00
$450.00
51
2" Copper Service Line
35
LF
$50.00
0
$50.00
1,750.00
$0.00
3" HDPE Encasement (By
52
Open Cut)
90
LF
$40.00
0
$40.00
3,600.00
$0.00
16" Steel Encasement (By
54
Open Cut)
15
LF
$250.00
0
$250.00
3,750.00
$0.00
Cut and Cap Existing Water
55
Main
3
EA
$1,900.00
_
51,900.00
5,700.00
$3,800.00
Epoxy Coated Ductile Iron
56
Fittings
2000
LF
$8.00
a
$8.00
16.000.00
$3,920.00
6" or 8" Saddle, 1 " Corporation
57
Stop and Tap
2
EA
$750.00
$750.00
1,500.00
$750.00
Connection to Existing Water
58
Meter
I
EA
$1,200.00
0
$1,200.00
1,200.00
$0.00
59
Connect Proposed 2" PVC to
I
EA
$2,000.00
0
$2,000.00
2,000.00
$0.00
Existing 2" Water Main
Three Way Fire Hydrant
60
Assembly with Valve
I
EA
$5,500.00
l)
$5,500.00
5,500.00
$0.00
61
Remove Existing Fire Hydrant
I
EA
$950.00
0
$950.00
950.00
$0.00
and Deliver to Owner
62
Concrete Anchor Collar
5
EA
$950.00
0
$950.00
4,750.00
$0.00
63
Concrete Encasement for
5
CY
$120.00
13
$120.00
600.00
$1,560.00
Utilities
69
88"OP-2CSewermain(SDR26)
110
LF
$65.00
102
$65.00
7,150.00
$6,630.00
73
Silt Fence
100
LF
$5.00
0
$5.00
500.001
$0.00
Summation of Cost 70,296.00 $19,606.00
Schedule #2
Net Cost for this Schedule ($50 690.00)
Not valid until signed by the Owner
was
Net change by previously authorized change orders
The Contract Price prior to this Change Order was
The Contract Price will be adjusted by
The new Contract Price including this Change Order will be
The Contract Time(s) will be increased by
Required dates of Completion as of the date of this Change Order therefore are:
Substantial Completion
Final Completion
$ 668,350.00
($102,410.90)
$ 565,939.10
19 calendar days
10-Sep-20
-------------------------------------------------------------------------------
10-Oct-20
NOTE: This summary does not reflect changes in the Contract Price or Time(s) which have been authorized by Work Change Directives not incorporated
in this or previous Change Orders.
TRI-STAR CONTRACTORS
A,rtfsw n/iq� a�%+ua %� 10/20/20
B� 7 DATE
Page 2
BOXWOO 13 AID 1D ITI O N
MRAINAGE IMPROVEMENTS
for the
City of Fayettevi 11 e
Bid No. 19-43
September 2019
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VICINITY MAP
Alft CITY OF
IVFAYETTEVILLE
ARKANSAS
www.fayetteville-ar.gov
ENGINEERING DIVISION
PHONE: (479) 575-8206 FAX NO: (479) 575-8202
113 W. MOUNTAIN STREET PROJECT: ENGR. No. 8126