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HomeMy WebLinkAbout264-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 264-19 File Number: 2019-0776 BOSTON MOUNTAIN HOLDINGS, LLC: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH BOSTON MOUNTAIN HOLDINGS, LLC, FOR THE EXTENSION OF A WATERLINE ALONG A PORTION OF WEST STONE STREET, WITH AN AMOUNT NOT TO EXCEED $33,229.30 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,323.00 WHEREAS, Boston Mountain Holdings, LLC is developing property at 300 South Hill Avenue which will require a 190 linear foot waterline extension along Stone Street from a 6 -inch waterline on Hill Avenue; and WHEREAS, the Utilities Department recommends extending the line an additional 100 feet to an existing waterline on Stone Street and upsizing to an 8 -inch diameter waterline per the City's standard specifications which will create a loop in the water system and improve water quality in the area; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with Boston Mountain Holdings, LLC, a copy of which is attached to this Resolution, for the extension of a waterline along a portion of West Stone Street, with an amount Page 1 Printed on 1215119 File Number 2019-0776 Resolution 264-19 not to exceed $33,229.30 to be paid by the City of Fayetteville, and further approves a project contingency in the amount of $3,323.00. PASSED and APPROVED on 12/3/2019 Attest: i 1LER/t����. ��•• Cry •.��'--� Kara Paxton, City Clerk TreasIff �YFj� •�= F cr, . v 1%( :1,Z7 ���il/l •. r'V S AJ • J ;yam i Page 2 Printed on 1215119 . City of Fayetteville, Arkansas 113 West Mountain Street a_ Fayetteville, AR 72701 f _! i -- -" (479) 575-8323 d; s1 ?' Text File File Number: 2019-0776 Agenda Date: 12/3/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 6 BOSTON MOUNTAIN HOLDINGS, LLC: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH BOSTON MOUNTAIN HOLDINGS, LLC, FOR THE EXTENSION OF A WATERLINE ALONG A PORTION OF WEST STONE STREET, WITH AN AMOUNT NOT TO EXCEED $33,229.30 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,323.00 WHEREAS, Boston Mountain Holdings, LLC is developing property at 300 South Hill Avenue which will require a 190 linear foot waterline extension along Stone Street from a 6 -inch waterline on Hill Avenue; and WHEREAS, the Utilities Department recommends extending the line an additional 100 feet to an existing waterline on Stone Street and upsizing to an 8 -inch diameter waterline per the City's standard specifications which will create a loop in the water system and improve water quality in the area; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with Boston Mountain Holdings, LLC, a copy of which is attached to this Resolution, for the extension of a waterline along a portion of West Stone Street, with an amount not to exceed $33,229.30 to be paid by the City of Fayetteville, and further approves a project contingency in the amount of $3,323.00. City of Fayetteville, Arkansas Paye 1 Printed on 121412019 City of Fayetteville Staff Review Form 2019-0776 Legistar File ID 12/3/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 11/13/2019 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends the approval of a cost share agreement with Boston Mountain Holdings, LLC in an amount not to exceed $33,229.30 for a waterline extension on West Stone Street, and approval of a project contingency in the amount of $3,323.00. 5400.720.5600-5808.00 Account Number 04039.1 Project Number Budget Impact: Water and Sewer Fund Water/Sewer Impact Fee Cost Sharing Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Purchase Order Number: Change Order Number: Original Contract Number: Comments: Project Title $ 1,237,694.00 $ 446,740.67 $ 790,953.33 $ 36,552.30 $ 754,401.03 Previous Ordinance or Resolution # Approval Date: V20180321 CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 3, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: November 5, 2019 CITY COUNCIL MEMO SUBJECT: Cost Share Agreement with Boston Mountain Holdings, LLC for a Waterline Extension on West Stone Street RECOMMENDATION: Staff recommends the approval of a cost share agreement with Boston Mountain Holdings, LLC in an amount not to exceed $33,229.30 for a waterline extension on West Stone Street, and approval of a project contingency in the amount of $3,323.00 BACKGROUND: Boston Mountain Holdings, LLC has requested that the City share in the cost of constructing a waterline extension on West Stone Street between South Hill Avenue and South University Avenue. DISCUSSION: Property being developed by Boston Mountain Holdings, LLC at 300 South Hill Avenue required 190 linear feet of waterline to be extended along Stone St. from a 6 -inch waterline on Hill Ave. This portion of the waterline extension meets the criteria to share 50% of the costs by the City with the developer. Utilities Department staff believe a further extension of 100 linear feet to an existing waterline to the east on Stone St. will create a loop in the water system and improve water quality. The developer has agreed upon a reimbursement percentage of 65% of the total cost of the project, which includes construction and engineering. The waterline extension will be constructed with an 8 -inch diameter waterline per the City's standard specifications. The developer received three bids for construction with Total Site Development, LLC being the lowest bidder at $47,047.00. Engineering services will be provided by Bates & Associates in the amount of $4,075.00. Staff recommends approval of a cost share agreement with Boston Mountain Holdings, LLC in the not -to -exceed amount of $33,229.30 to share 65% of the costs of the waterline extension, and approval of a project contingency in the amount of $3,323.00. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: Funds are available in the Water/Sewer Impact Fee Cost Sharing account within the Water and Sewer Fund. Attachments: Cost Share Agreement Exhibit A — Map of Area Exhibit B — Contractor and Engineer Invoices CONTRACTUAL AGREEMENT FOR COST SHARE OF WATER MAIN INSTALLATION COSTS This Agreement, made and entered into on this3_day of December, 2019, by and between the City of Fayetteville, Arkansas ("City") and Boston. Mountain Holdings, LLC, witnesseth: WHEREAS, Boston Mountain Holdings, LLC has requested that the City share in the cost of extending an 8 -inch water main along a portion of West Stone Street between South Hill Avenue and South University Avenue, a distance of approximately 290 feet; and WHEREAS, Boston Mountain Holdings, LLC received approval by the City's Planning Department on June 4, 2019 for a lot split for the property located at 300 South Hill Avenue; and WHEREAS, constructing this. segment of 8 -inch water main will allow Boston Mountain Holdings, LLC to obtain water service to develop the property located at 300 South Hill Avenue, allow the City to create a loop in the water system to improve water quality, and also allow for ample future capacity which the City recognizes will be necessary for the area that is served by this water main. NOW, THEREFORE, the City of Fayetteville, Arkansas and Boston Mountain .Holdings, LLC agree as follows: 1. The City of Fayetteville, Arkansas agrees to: A. Reimburse Boston Mountain Holdings, LLC for 65% of the cost to install approximately 290 linear feet of 8 -inch water main in the area identified in 'Exhibit "A" up to a maximum -not -to -exceed amount of $33,229.30, as was estimated by the builder's representatives and shown on Exhibit "B", attached. B. Payments due to Boston Mountain Holdings, LLC, shall be remitted within sixty (60) days after receipt of valid invoices upon completion of the project. 2. Boston Mountain Holdings, LLC agrees to: A. Provide the necessary and normal project management, inspection, and testing as necessary .for a complete and acceptable water main installation, including submittal of plans and specifications to the City's Engineering Department, per their standard procedures. B. Submit all required plans and specifications to the City and receive approval from the City's Engineering and Utilities Departments prior to commencing work on the project. C. Provide a copy of the invoices;from the Contractor upon City approval of the water main upgrades. D. Pay for the water main installation (with reimbursement of 65% of the cost by the City of Fayetteville in a not -to -exceed amount of $33;229.30). IN AGREEMENT WITH ALL THE TERMS AND CONDITIONS ABOVE, WE SIGN BELOW: BOSTON MOUNTAIN HOLDINGS, LLC. Ey: CIrRIS HAMAKER, Manager ATTEST:. R • a t , , lel* r'{ CITY OF FA ARKANSAS. ATTEST: D y' LISA BRANSON, Deputy City dierk t GLER/f ����`C�;•' C/T '���� • SNS AS ♦♦`� /1111, ii i ie +% �``♦ EXHIBIT A . WATERLINE EXTENSION EXHIBIT B Mr. Tim Nyander, Utilities Director City of Fayetteville Fayetteville, AR 72701 Chris Hamaker Boston Mountain Holdings, LLC. PO Box 722 Fayetteville, AR 72702 479-790-5356 I am requesting consideration fora City Cost -Share of the required water line extension along Stone St, east of Hill Ave. I have attached the conditional lot split approval which create three new single-family lots. This development is keeping with the .City's stated goals to infill and densification. I have also attached the engineered drawings of the water line extension, as prepared by Bates & Associates. Lastly, I have attached three bids from utility contractors. Please consider the following costs: 1. Bates & Associates—cost for engineering $4,075 2. Total Site Development Subtotal $47,047 $51,122 I have provided the above breakdown in order to give as much information as you might need to determine which items to include in the cost -share. Bids for item 3 were as follows (copies are attached) Total Site Development $47,047 Mission Contractors $72,213 J Johnson Construction $80,850 Of the three bids submitted, I have based my City Cost -Share proposal upon the lowest bid which is Total Site Development. I'm proposing that the city pays for 50% of the water extension across the front of the proposed lots and 100% of the costs of the off-site improvements. The 190' is necessary for our development and the eastern remainder is off-site to connect the city water loop. Therefore, I am requesting that the installation of the water line extension be paid by the city of Fayetteville in the amount not to exceed $33,229 plus contingency. With the approval of this Cost -Share approval, three single family lots will be created and developed upon once the condition of the lot split approval has been met. The condition of this approval has also been attached. I hope to hear from you soon,. so We can determine the viability of proceeding. Please advise at your earliest convenience. Thanks, you for your consideration. 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Phone # Fax # 479-442-9350 479-521-9350 South Hill Water Main Extension Estimate ISSION Mission Contractors LLC 0 N T R A C T 0 R S PO Box 8878 Fayetteville, AR 72703 Phone: 479.957.6566 Date: August 27, 2019 Project: South Hill Water Main Extension Attention: Christian McGuire - Bates and Associates Requested Services Description Unit Estimated Quantity Unit Price Total 8" Water Main LF 300 $ 85.00 $ 25,500.00 Air Release Valve EA 1 $ 3,633.00 $ 3,633.00 Clearing & Grubbing LS 1 $12,000.00 $ 12,000.00 Construction Staking LS 1 $ 1,200.00 $ 1,200.00 Imports (Class 67) LDS 8 $ 375.00 $ 3,000.00 Exports LDS 8 $ 110.00 $ 880.00 Insurance and Bonding LS 1 $ 2,500.00 $ 2,500.00 Trench Safety LS 1 $ 1,500.00 $ 1,500.00 Rock Excavation CY 0 $ 275.00 $ - Erosion Control LS 1 $ 2,500.00 $ 2,500.00 Tree Protection LS 1 $ 1,000.00 $ 1,000.00 Mobilization LS 1 $15,000.00 $ 15,000.00 Site Restoration LS 1 $ 3,500.00 $ 3,500.00 Total $ 72,213.00 Exclusions: Rock excavation, compaction testing, furnishing or installing new trees Thank you for the opportunity to serve you! Total Site Development LLC Total, Site (IkDevelopment P.O. Box 199 Goshen, AR 72735 Name / Address Boston Mt Holdings LLC Quote Date Quote # 8/16/2019 TSD -1045 Project S. Hill Water Ext. Description Qty Cost Total Bond 1 1,450.00 1,450.00 Mobilization 1 1,500.00 1,500.00 Tree protection 1 1,500.00 1,500.00 Silt Fence 1 1,500.00 1,500.00 Clearing 1 7,500.00 7,500.00 Construction Staking l 1,200.00 1,200.00 8" Waterline 1 29,197.00 29,197.00 Site Restoration l 3,200.00 3,200.00 Rock Excavation $250 Per Cubic Yd Total $47,047.00 Phone # 479-530-9687 ESTI MATE Geoff Bates J. Johnson Construction 1300 Morsani Dr Estimate # 011129 Rogers, AR 72758 Date 09/09/2019 Phone: (479) 841-1664 Email: kris-s-scates@prodigy.net Description Total 8" waterline includes fittings, meters, and tapping sleeve and valve $29,200.00 Air release valve $5,000.00 clearing and grubbing $15,600.00 Imports $4,480.00 Exports $3,360.00 Trench safety $2,500:00 Insurance and bonds $1,200.00 Erosion control $4,885.00 Tree protection $1,125.00 Mobilization $7,500.00 Site restoration $6,000.00 Subtotal $80,850.00 Total $80,850.00 CITY OF ftF:; FAYETTEVILLE ARKANSAS June 12, 2019 Jose Rios Bates and Associates VIA EMAIL: jose@batesnwa.com 7230 S. Pleasant Ridge Dr. Fayetteville, AR 72704 Re: Lot Split Approval: LSP 19-6698 (300 S. Hill Ave./Boston Mountain Holdings) Dear Mr. Rios: This letter documents that City Staff has completed the review of and administratively approved the subject lot split at 300 S. Hill Ave. (LSP 19-6698). The official administrative approval date will be June 24, 2019. This approval is subject to the following conditions of approval: Conditions of Approval: 1. Right-of-way dedication is required in the amount of 25 feet from centerline along S. Hill Ave. (Local Street) and W. Stone St. (Local Street). 2. Parks fees in the amount of $3,267.00 for the new residential lot shall be paid prior to the City stamping approval of the lot split. 3. Impact fees for water, sewer, police and fire shall be paid in accordance with City ordinance. 4. Plat Review comments (to include written staff comments provided to the applicant or his representative, and all comments from utility representatives - AR Western Gas, SWBT, Ozarks, SWEPCO, Cox Communications) including: a. A water main extension is required to permitted and constructed as specified by the city's engineering division to provide access to lots 2, 3, and 4 prior to lot split approval. b. The existing gravel driveway and parking lot shall be removed and replaced with compliant access and parking on the same lot as the existing house. 5. This lot split must be filed of record within one year from the date of approval or the approval is rendered null and void. 6. Prior to staff stamping approval on the lot split, email City Planning staff the AutoCAD file for input into the City's GIS database. 7. Email staff a recorded copy of the lot split for our digital records. If you have any questions, please feel free to contact me at (479) 718-7625. Sincerely, Willie Benson Planning Technician Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BOSTON MOUNTAIN HOLDINGS, LLC City of Fayetteville Staff Review Form 2020-0395 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Tim Nyander 5/7/2020 WATER SEWER (720) Submitted By Submitted Date Division / Department Action Recommendation: Staff recommends approval to utilize a portion of the contingency in the amount of $3,086.70 related to the cost share agreement with Boston Mountain Holdings, LLC for a waterline extension on W. Stone St. Budget Impact: 5400.720.5600-5808.00 Water and Sewer Account Number Fund 04039.1 Water/Sewer Impact Fee Cost Sharing Project Number Budgeted Item? Yes Current Budget Funds Obligated Current Balance Does item have a cost? Yes Item Cost Budget Adjustment Attached? No Budget Adjustment Remaining Budget Project Title $ 3,551,352.00 $ 2,864,182.28 $ 687,169.72 $ 3,086.70 $ 684,083.02 V20180321 Purchase Order Number: 2019-824 Previous Ordinance or Resolution # 264-19 Change Order Number: 1 Original Contract Number: 2019-58 Comments: Approval Date: 5/11 /20 CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff FROM: Tim Nyander, Utilities Director DATE: May 7, 2020 SUBJECT: Contingency for Stone Street Waterline Cost Share Project STAFF MEMO RECOMMENDATION: Staff recommends approval to utilize a portion of the contingency in the amount of $3,086.70 related to the cost share agreement with Boston Mountain Holdings, LLC for a waterline extension on W. Stone St. BACKGROUND: The City agreed to a cost share with Boston Mountain Holdings, LLC per Resolution 264-19 for a waterline extension on West Stone Street between South Hill Avenue and South University Avenue. This waterline extension facilitated the development of property on S. Hill Ave. It also created a loop in the City's water system which improves water quality in the area. DISCUSSION: City Council approved a not -to -exceed amount of $33,229.30 for the cost share, and approved a contingency in the amount of $3,323.00. The developer was required by the City to install an additional 8-inch gate valve which was not anticipated at the beginning of the project. A portion of the contingency in the amount of $3,086.70 is needed to fund the cost share request for Boston Mountain Holdings. The total amount to be paid to Boston Mountain Holdings upon approval to use the contingency is $36,316.00. BUDGET/STAFF IMPACT: Funds are available within the previously approved contingency to cover the additional City portion of the cost share. Attachments: Invoice from Boston Mountain Holdings Contractor/Engineer Invoices Resolution 264-19 Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Boston Mountain Holdings PO Box 722 Fayetteville, AR 72702 Bill To City of Fayetteville, Utilities Dept. Shea Fankhouser 113 W. Mountain St. Fayetteville, AR 72701 Invoice Date Invoice # 5/7/2020 363 P.O. No. Terms Project Quantity Description Rate Amount I S. Hill Ave. Water Line Extension 36,316.00 36,316.00 Total S36,316.00 A-�� Bates and Associates qSqA7230 S. Pleasant Ridge Drive 7 Fayetteville, AR 72704 BIII to: Chris I Iamaker Invoices are due upon receipt! A late fee will be applied for payments over 15 days. I'hank you for your prompt attention. Phone # Fax # 479-442-9350 479-521-9350 Invoice Date Invoice # 6/12/2019 19-100 Total Site Development LLC P.O. Box 199 Goshen, AR 72735 Bill To Boston Mt holdings LLC Invoice Date Invoice # 1 /31 /2020 TSD-3316 P.O. No. Terms Project S. Hill Water Ext. Item Description Est Amt Prior Amt Prior % Qty Rate Curr % Total % Amount 02 Site ... Mobilization 1,500.00 1 1,500.00 100.00% 100.00% 1.500.00 02 Site ... Tree protection 1,500.00 1 1,500.00 100.00% 100.00% 1,500.00 02 Site _ Silt Fence 1,500,00 1 1,500.00 100.00% 100.00% 1,500.00 02 Site_ Clearing 7,500.00 1 7,500.00 100.00% 100.00% 7,500.00 02 Site ... Construction Staking 1,200.00 1 1,200.00 100.00% 100.00% 1,200.00 02 Site... 8" Waterline .29,197.00 0.75 29.197.00 75.00% 75.00% 21,897.75 Total $35.097.75 Payments/Credits $0.00 Balance Due $35.097.75 Total Site Development LLC P.O. Box 199 Goshen, AR 72735 Bill To Boston Mt holdings LLC Invoice Date Invoice # 3/18/2020 TSD-3325 P.O. No. Terms Project S. Hill Water Ext. Item Description Est Amt Prior Amt Prior % Qty Rate Curr % Total % Amount 02 Site .. 02Site ... 02 Site ... 02 Site ... 02 Site ... Bond 8" Waterline Site Restoration 8" Gate Valve Add 8" C900 1,45000 9.197.00 3,200.00 21.897.75 75.00% 1 0.25 1 25 1.450.00 29,197.00 3.200.00 3,500.00 50.00 100.00% 25.00% 100.00% 100.00% 100.00% 100.00% 1,450.00 7,299.25 3,200.00 3,500.00 1,250.00 Total $16.699.25 Payments/Credits $0.00 Balance Due $16.699.25 of serFrrC i 4 :s -04k4 M1SFS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 264-19 File Number: 2019-0776 BOSTON MOUNTAIN HOLDINGS, LLC: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH BOSTON MOUNTAIN HOLDINGS, LLC, FOR THE EXTENSION OF A WATERLINE ALONG A PORTION OF WEST STONE STREET, WITH AN AMOUNT NOT TO EXCEED $33,229.30 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,323.00 WHEREAS, Boston Mountain Holdings, LLC is developing property at 300 South Hill Avenue which will require a 190 linear foot waterline extension along Stone Street from a 6-inch waterline on Hill Avenue; and WHEREAS, the Utilities Department recommends extending the line an additional 100 feet to an existing waterline on Stone Street and upsizing to an 8-inch diameter waterline per the City's standard specifications which will create a loop in the water system and improve water quality in the area; and WHEREAS, § 51.112 of the Fayetteville City Code provides that "the City shall pay the excess material cost of facilities of a size that is larger than required to serve subdivisions when such excess size is specified and required by the water and wastewater director for the general benefit of the water system. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign a cost share agreement with Boston Mountain Holdings, LLC, a copy of which is attached to this Resolution, for the extension of a waterline along a portion of West Stone Street, with an amount Page 1 Primed on 1215/19 File Number 2019-0776 Resolution 264-19 not to exceed $33,229.30 to be paid by the City of Fayetteville, and further approves a project contingency in the amount of $3,323.00. PASSED and APPROVED on 12/3/2019 Attest: Kara Paxton, City Clerk T'reasur6r F}� •�� iVri 0i Page 2 Printed on 1215119