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Home My WebLink About274-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 274-19 File Number: 2019-0773 TOYOTA RAV4 HYBRID: A RESOLUTION TO APPROVE THE PURCHASE OF A TOYOTA RAV4 HYBRID FROM NATIONAL AUTO FLEET GROUP OF WATSONVILLE, CALIFORNIA IN THE AMOUNT OF $36,608.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Toyota Rav4 Hybrid from National Auto Fleet Group of Watsonville, California in the amount of $36,608.00, pursuant to a Sourcewell cooperative purchasing contract for use by the Police Department. PASSED and APPROVED on 12/3/2019 Attest: 011ERKj�s Fqy ;Cf Kara Paxton, City Clerk Treasure vim /4�F��, Ir 4111j,111110 Page 1 Printed on 1215119 City of Fayetteville, Arkansas 113 West Mountain Street r` Fayetteville, AR 72701 r (479) 575-8323 Text File File Number: 2019-0773 Agenda Date: 12/3/2019 Version: 1 Status: Passed In Control: City Council Meeting Agenda Number: A. 16 TOYOTA RAVA4 HYBRID: File Type: Resolution A RESOLUTION TO APPROVE THE PURCHASE OF A TOYOTA RAV4 HYBRID FROM NATIONAL AUTO FLEET GROUP OF WATSONVILLE, CALIFORNIA IN THE AMOUNT OF $36,608.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE POLICE DEPARTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Toyota Rav4 Hybrid from National Auto Fleet Group of Watsonville, California in the amount of $36,608.00, pursuant to a Sourcewell cooperative purchasing contract, for use by the Police Department. City of Fayetteville, Arkansas Paye 1 Printed on 121412019 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2019-0773 Legistar File ID 12/3/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/13/2019 Submitted Date Action Recommendation: FLEET OPERATIONS (770) Division / Department A resolution to authorize the purchase of a Toyota RAV4 Hybrid available through National Auto Fleet Group of Watsonville, CA in the amount of $36,608.00 for use of the Police Department. Budget Impact: 9700.770.1920-5802.00 Account Number 02081-2017 Shop Fund Police/Passenger Vehicles Project Number Project Title Budgeted Item? Yes Current Budget $ 96,916.00 Funds Obligated $ - Current Balance $� 96,916.00 Does item have a cost? - Yes Item Cost $ 36,608.00 Budget Adjustment Attached? No Budget Adjustment Remaining Budget $ 60,308.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF FAYETTEVILLE ARKANSAS MEETING OF DECEMBER 3RD, 2019 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: November 13, 2019 SUBJECT: Purchase of a Toyota RAV4 Hybrid for Police CITY COUNCIL MEMO RECOMMENDATION: City Council approve the purchase of a new Toyota RAV4 Hybrid available for the Sourcewell contract price of $36,608.00 through National Auto Fleet Group of Watsonville, CA. BACKGROUND: Police currently owns unit 1175, a 2008 Ford Escape Hybrid. This unit has served its life expectancy and has 15/15 points. This SUV is used to access PD generators located in off-road areas. DISCUSSION: Fleet recommends the purchase of the Toyota RAV4 Hybrid from National Auto Fleet Group for the Police Department. BUDGET/STAFF IMPACT: Sufficient funds have been budgeted and collected for this purchase. This purchase was approved at the November 12th Equipment Committee Meeting. Attachments: Sourcewell Invoice Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Sell, service, and deliver letter https://www.nati on al auto fleetgroup.corn/OrderRequest/SSDPrint/21301?... National Auto Fleet Group A Division of Chevrolet of Watsonville 490 Auto Center Drive, Watsonville, CA 95076 (8 151 259-6572 - (831 ) 480.8497 Fax Fleet(PNotiona)AutoFleet roup.eor 11/6/2019 Sara Glenn City of Fayetteville, Arkansas Fleet 1525 Happy Hollow Rd Fayetteville, Arkansas, 72701 Dear Sara Glenn, Quote ID: 21301 Order Cut Off Date: TBA National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. One (1) New/Unused (2020 Toyota RAV4 (4454) Hybrid Limited AWD (Nati), ) and delivered to your specified location, each for One Unit Contract Price $36,608.00 Tax (0.0000 %) $0.00 Tire fee $0.00 Total $36,608.00 - per the attached specifications. Price includes 2 additional key(s). This vehicle(s) is available under the Sourcewell (Formerly Known as NJPA) Contract 120716 -NAF . Please reference this Contract number on all purchase orders to National Auto Fleet Group. Payment terms are Net 20 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, Jesse Cooper Account Manager Email: Fleet@NationalAutoFleetGroup.com Office: (855) 289-6572 Fax: (831) 480-8497 TOYOTA 1 of 8 11/6/2019, 3:08 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.com/OrderRequest/SSDPrint/21301 ?... In order to Finalize your Quote,_please submit this purchase packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by.- Fax: y_ Fax: (831) 480-8497 Mail: National Auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Fleet @ nationalautofleetgroup.com We will then send a W-9 if you need one Please contact our main office with any questions: 1-855-289-6572 2 of 8 11 /6/2019, 3:08 PM Sell, service, and deliver letter Vehicle Configuration Options https://www.n ati on al autofl eetgi-oup. com/Oi-derReq uest/S SDPrint/213 01 ?... EMISSIONS Code Description FE 150 STATE EMISSIONS PRIMARY PAINT Code Description 070 BLIZZARD PEARL PAINT SCHEME Code Description STANDARD PAINT SEAT TRIM Code Description EA20 BLACK, SOFTEX SEAT TRIM ADDITIONAL EQUIPMENT Code Description PC SPECIAL COLOR PORT INSTALLED OPTIONS Code Description 2T ALL WEATHER LINER PACKAGE, -inc: All Weather Floor Liners, Cargo Liner BM BODY SIDE MOLDINGS 3 of 8 11/6/2019, 3:08 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.corn/OrderRequest/S SDP rint/21301?... 2020 Fleet/Non-Retail Toyota RAV4 Hybrid Limited AWD (Nati) WINDOW STICKER 2020 Toyota RAV4 Hybrid Limited AWD (Nati) CODE MODEL MSRP 4454 2020 Toyota RAV4 Hybrid Limited AWD (Nati) $36,630.00 Please note selected options override standard equipment SUBTOTAL $37,533.00 Advert/ Adjustments $0.00 Manufacturer Destination Charge $1,120.00 TOTAL PRICE $38,653.00 Est City: 41 (2019) MPG Est Highway: 38 (2019) MPG Est Highway Cruising Range: 551.00 mi Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. 4 of 8 11/6/2019, 3:08 PM OPTIONS FE 50 STATE EMISSIONS $0.00 070 BLIZZARD PEARL $0.00 STANDARD PAINT $0.00 EA20 BLACK, SOFTEX SEAT TRIM $0.00 PC SPECIAL COLOR $425.00 2T ALL WEATHER LINER PACKAGE, -inc: All Weather Floor Liners, Cargo Liner $269.00 BM BODY SIDE MOLDINGS $209.00 Please note selected options override standard equipment SUBTOTAL $37,533.00 Advert/ Adjustments $0.00 Manufacturer Destination Charge $1,120.00 TOTAL PRICE $38,653.00 Est City: 41 (2019) MPG Est Highway: 38 (2019) MPG Est Highway Cruising Range: 551.00 mi Any performance -related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions. 4 of 8 11/6/2019, 3:08 PM Sell, service, and deliver letter Standard Equipment MECHANICAL https://www.nationa I autofleetgroup. com/OrderRequest/SSDPrint/21301 ?... Engine: 2.5L 4 -Cylinder Atkinson Cycle Transmission: ECVT (Continuously Variable) Axle Ratio: TBD GVWR: 4,920 lbs Engine Auto Stop -Start Feature Transmission w/Driver Selectable Mode, Sequential Shift Control and Oil Cooler Electronic Transfer Case Automatic Full -Time All -Wheel Drive 550CCA Maintenance -Free Battery w/Run Down Protection Hybrid Electric Motor Towing Equipment -inc: Trailer Sway Control 1120lbs. Maximum Payload Gas -Pressurized Shock Absorbers Front And Rear Anti -Roll Bars Electric Power -Assist Speed -Sensing Steering 14.5 Gal. Fuel Tank Quasi -Dual Stainless Steel Exhaust w/Chrome Tailpipe Finisher Permanent Locking Hubs Strut Front Suspension w/Coil Springs Double Wishbone Rear Suspension w/Coil Springs Regenerative 4 -Wheel Disc Brakes w/4 -Wheel ABS, Front Vented Discs, Brake Assist, Hill Hold Control and Electric Parking Brake Mechanical Limited Slip Differential Nickel Metal Hydride Traction Battery EXTERIOR Wheels: 18" x 7.OJ Chrome -Finished Aluminum Alloy Tires: 225/60R18 AS Aluminum Spare Wheel Compact Spare Tire Mounted Inside Under Cargo Clearcoat Paint Express Open/Close Sliding And Tilting Glass 1 st Row Sunroof w/Sunshade Body -Colored Front Bumper w/Black Rub Strip/Fascia Accent and Metal -Look Bumper Insert Black Rear Bumper w/Metal-Look Rub Strip/Fascia Accent Black Bodyside Cladding and Black Wheel Well Trim Chrome Side Windows Trim and Black Front Windshield Trim Chrome Door Handles Body -Colored Power Heated Side Mirrors w/Manual Folding and Turn Signal Indicator 5 of 8 11/6/2019, 3:08 PM Sell, service, and deliver letter https://www.national autofl eet-roup.com/OrderRequest/S SDPrint/21301 ?... Fixed Rear Window w/Fixed Interval Wiper and Defroster Deep Tinted Glass Variable Intermittent Wipers Fully Galvanized Steel Panels Lip Spoiler Black Grille w/Body-Color Surround Power Liftgate Rear Cargo Access Tailgate/Rear Door Lock Included w/Power Door Locks Roof Rack Rails Only LED Brakelights Front Fog Lamps Fully Automatic Projector Beam Led Low/High Beam Daytime Running Auto High -Beam Headlamps Perimeter/Approach Lights Laminated Glass ENTERTAINMENT Radio: Entune 3.0 Premium Audio w/Navigation -inc: 6 speakers, 8.0" touch screen AM/FM/HD Radio, aux port, USB media port, 4 USB charging ports, dynamic Navigation w/up to a 3 -year trial, dynamic points of interest search, dynamic voice recognition, hands-free phone capability and music streaming via Bluetooth wireless technology, Siri Eyes Free, Apple CarPlay compatible, SiriusXM w/3 -month all access trial, Toyota Connected Services Safety Connect w/3 -year trial, Service Connect w/3 -year trial, remote connect w/6 - month trial, Wi-Fi connect powered by Verizon w/up to 2GB within 6 -month trial, destination assist w/6 - month trial Radio w/Seek-Scan, Clock, Speed Compensated Volume Control, Steering Wheel Controls and Radio Data System Integrated Roof Antenna Regular Amplifier Automatic Equalizer Digital Signal Processor JBL Speakers 3 LCD Monitors In The Front INTERIOR Heated Front Seats -inc: 8 -way power driver w/2 -position memory and lumbar support, and 4 -way adjustable passenger seats Driver Seat Passenger Seat 60-40 Folding Split -Bench Front Facing Manual Reclining Fold Forward Seatback Rear Seat Manual Tilt/Telescoping Steering Column Gauges -inc: Speedometer, Odometer, Engine Coolant Temp, Power/Regen, Trip Odometer and Trip Computer Power Rear Windows and Fixed 3rd Row Windows 6 of 8 11 /6/2019, 3:08 PM Sell, service, and deliver letter https://www.nationalautofleetgroup.coin/OrderRequest/SSDPrint/21301 ?... Leather/Metal-Look Steering Wheel Front Cupholder Rear Cupholder Remote Keyless Entry w/Integrated Key Transmitter, Illuminated Entry, Illuminated Ignition Switch and Panic Button Remote Releases -Inc: Power Cargo Access and Mechanical Fuel Proximity Key For Doors And Push Button Start HomeLink Garage Door Transmitter Cruise Control w/Steering Wheel Controls Distance Pacing HVAC -inc: Underseat Ducts Dual Zone Front Automatic Air Conditioning Glove Box Driver Foot Rest Full Cloth Headliner Leatherette Door Trim Insert Leather/Aluminum Gear Shift Knob Interior Trim -inc: Metal -Look Instrument Panel Insert and Metal -Look Interior Accents Soffex Seat Trim Day -Night Rearview Mirror Driver And Passenger Visor Vanity Mirrors w/Driver And Passenger Illumination, Driver And Passenger Auxiliary Mirror Full Floor Console w/Covered Storage, Mini Overhead Console w/Storage and 2 12V DC Power Outlets Front Map Lights Fade -To -Off Interior Lighting Full Carpet Floor Covering Carpet Floor Trim Cargo Area Concealed Storage Roll -Up Cargo Cover Trunk/Hatch Auto -Latch Cargo Space Lights Tracker System FOB Controls -inc: Trunk/Hatch/Tailgate Instrument Panel Bin, Driver And Passenger Door Bins Delayed Accessory Power Power Door Locks w/Autolock Feature Power 1 st Row Windows w/Front And Rear 1 -Touch Up/Down Trip Computer Outside Temp Gauge Redundant Digital Speedometer Digital/Analog Display Manual Adjustable Front Head Restraints and Manual Adjustable Rear Head Restraints 7 of 8 11 /6/2019, 3:08 PM Sell, service, and deliver letter Front Center Armrest and Rear Center Armrest 2 Seatback Storage Pockets Seats w/Leatherette Back Material Engine Immobilizer Perimeter Alarm 2 12V DC Power Outlets Air Filtration SAFETY https://www.nationalautoineetgroup.com/OrderRequest/SSDPrint/2l 301 ?... Electronic Stability Control (ESC) ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat -Mounted Side Airbags Safety Connect Emergency Sos Lane Departure Alert (LDA) w/Steering Assist Lane Keeping Assist Lane Departure Alert (LDA) w/Steering Assist Lane Departure Warning Blind Spot Monitor (BSM) Blind Spot Sensor Pre -Collision System (PCS) and Rear Cross -Traffic Alert (RCTA) Intelligent Clearance Sonar (ICS) Front And Rear Parking Sensors Low Tire Pressure Warning Dual Stage Driver And Passenger Front Airbags Curtain 1 st And 2nd Row Airbags Airbag Occupancy Sensor Driver Knee Airbag and Passenger Cushion Front Airbag Rear Child Safety Locks Outboard Front Lap And Shoulder Safety Belts -inc: Rear Center 3 Point, Height Adjusters and Pretensioners Back -Up Camera Front Camera Left Side Camera Right Side Camera 8 of 8 11 /6/2019, 3:08 PM