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Home My WebLink About273-19 RESOLUTIONof c n/r/eITTF il iii ` 9RKAHSPS 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 273-19 File Number: 2019-0750 VERMEER MIDSOUTH: A RESOLUTION TO APPROVE THE PURCHASE OF A VERMEER ROW TURNER FROM VERMEER MIDSOUTH OF SPRINGDALE IN THE AMOUNT OF $513,668.32 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Vermeer CT718 Row Turner from Vermeer Midsouth of Springdale in the amount of $513,668.32, plus applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract, for use by the Recycling and Trash Collection Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 12/3/2019 ki Page 1 Attest: ``��qt r r r r►rq�� RK �.��•' CITY •.� �'. FAYE �7 Kara Paxton, City Clerk Treasurr., v itis. if`n .., CJ .•��`�`� Printedflm9, .. •��`�� IV', ��O rrr-O��,-% City of Fayetteville, Arkansas 113 West Mountain Street o Fayetteville, AR 72701 (479)575-8323 u :rte' Text File File Number: 2019-0750 Agenda Date: 12/3/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 15 VERMEER MIDSOUTH: A RESOLUTION TO APPROVE THE PURCHASE OF A VERMEER ROW TURNER FROM VERMEER MIDSOUTH OF SPRINGDALE IN THE AMOUNT OF $513,668.32 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the purchase of a Vermeer CT718 Row Turner from Vermeer Midsouth of Springdale in the amount of $513,668.32, plus applicable taxes and freight charges, pursuant to a Sourcewell cooperative purchasing contract, for use by the Recycling and Trash Collection Division. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page 1 Printed on 121412019 Sara Glenn Submitted By City of Fayetteville Staff Review Form 2019-0750 Legistar File ID 12/3/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/13/2019 FLEET OPERATIONS (770) Submitted Date Division / Department Action Recommendation: A resolution to authorize the purchase of a Vermeer CT718 Row Turner for the Sourcewell price of $521.169.00 through Vermeer Midsouth of Springdale, AR for Recycling and Trash and to approve a Budget Adjustment. 9700.770.1920-5802.00 Account Number 02080-19 Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Budget Impact: Shop Fund Other Vehicles/Equipment - Replacement Remaining Budget $ 831.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: Project Title Current Budget $ 278,107.00 Funds Obligated $ - Current Balance I $ 278,107.00 Item Cost $ 521,169.00 Budget Adjustment $ 243,893.00 Remaining Budget $ 831.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Original Contract Number: Comments: Approval Date: CITY OF OM FAYETTEVILLE 94W ARKANSAS MEETING OF DECEMBER 3RD, 2019 TO: Mayor and City Council THRU: Terry Gulley, Director of Transportation FROM: Sara Glenn, Fleet Operations Superintendent DATE: November 13, 2019 CITY COUNCIL MEMO SUBJECT: Purchase of one Row Turner for Recycling and Trash Collection RECOMMENDATION: City Council approve the purchase of a Vermeer CT718 Row Turner for the Sourcewell price of $521.169.00 through Vermeer Midsouth of Springdale, AR for a replacement needed within Recycling and Trash. BACKGROUND: Unit 475 is a 2004 Wildcat Row Turner for the Compost Facility. This unit is approaching 16 years old and is suffering from some major mechanical issues. These issues include overheating, and hydraulic system and engine problems that the manufacturer does not have answers for. A Vermeer CT718 Row Turner available for the Sourcewell contract price of $521,169.00 through Vermeer Midsouth of Springdale, AR. This item is capable of making 18 -foot -wide compost rows, larger than the current 12 -foot rows. The larger size, along with the latest technology, will set Compost up to expand and grow in the future. DISCUSSION: Fleet recommends the purchase of a Vermeer CT718 Row Turner for the Sourcewell price of $521.169.00 through Vermeer Midsouth of Springdale, AR. BUDGET/STAFF IMPACT: This unit was originally budgeted to be replaced in the 2023 with a like size turner. This turner is larger and therefore comes at a larger cost. For those reasons, Fleet has only collected $278,107 towards this replacement. The attached budget adjustment is requesting the move of the remaining funds from Recycling and Trash Collection's Fund Balance to Fleet for this purchase. This item was passed at Equipment Committee and Water & Sewer Committee on 11/12/2019. Attachments: Sourcewell Invoice BA- Collecting Replacement Funds from Recycling and Trash Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 Sales Quote ""Vermeer Order Date: 11/0112019 Order Type: Quote Order MidSouth Status: Quote 580 Jean Mary Ave, Springdale, AR, 72762-9625 Page No.: Page 1 Of 2 Phone: (479) 361-9110 Fax: Quote No.: 190904EY0671A Salesperson: Jimmy White Attn. To: Address: 113 West Mountian Administration Building, Room 306 Fayetteville, AR 72701 Phone: (479) 444-3494 Fax: (479) 444-3425 Quoted Items Attn. To: Address: Ship Via: 113 West Mountian Administration Building, Room 306 Fayetteville, AR 72701 Vermeer Truck Item Description Unit Quantity l CT718002 CT718 1.00 SN-56S8132R5KF004021 SELF-PROPELLED DRUM STYLE COMPOST TURNER TX 18' WINDROW CAPACITY includes PT Tech HPTO Hydraulic Clutch, 757L (200 gallon) fuel tank, hydraulically retracted cab with filtered heat and air conditioning, deluxe seat with operator presence and seat CT718010 ----- ... .. 540 HP CAT C15 TIER 4 FINAL ENGINE PACKAGE includes Each _ .. 1.00 exhaust after treatment, 34.1 L (9 gallon) DEF tank, reversing fan, ether start assist, and block heater CT718085 TWISTED FLAIL HELICAL DRUM Each 1.00 CT718072 420 RPM DRUM SPEED . ........................... Each 1.00 CT718104 FLAIL, HARD SURFACED Each 1.00 CT718180 2WHEEL RUBBER TIRE DRIVE Each 1.00 CT718250 FRONT MOUNTED SPRAY BAR .... ... Each ................................ 1.00 $513,668.32 Sub -total for Quoted Items: $513,668.32 Additional Comments THIS UNIT IS QUOTED BY USING SOURCEWELL PRICING. Contract # 062117-VRM SALES TAX NOT INCLUDED. IF YOU HAVE ANY QUESTIONS CALL ANYTIME 476-886-4982 JIMMY THANK YOU. Terms Prices are valid for 30 days with signed Quotation. We will accept PO 11-1-19 Customer Signature Date Jimmy White 11-1-19 Vermeer Signature Date Subtotal: $513,668.32 $0.00 Tax: $0.00 Freight and Prep: $7,500.00 Grand Total: $521,168.32 The new equipment warranty for Vermeer Industrial Products is attached to this Sales Order and is part of this contract. Please read it carefully before signing. No express warranty is made unless identified on this Sales Order. YOUR RIGHTS AND REMEDIES PERTAINING TO THIS PURCHASE ARE LIMITED AS INDICATED ON BOTH SIDES OF THIS PURCHASE ORDER. WHERE PERMITTED BY LAW, NO IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS IS MADE. City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 FLEET OPERATIONS (770) 2019 Requestor: Ashley Ferguson BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Replacement of unit 475 (SWST_F048) was not in the budget until 2023. However, due to recent mechanical issues and the growth of the compost program it has become apparent that the current 16 year old machine will not keep up with the demand. Fleet has been collecting toward replacement, which was originally scheduled for 2023. For this reason, some of the funds are being pulled from Fleet fund balance and the difference is being taken from RTC as this item is being moved up and it is an upgrade in size compared to what they currently have. ICOUNCIL DATE: 12/3/2019 LEGISTAR FILE ID#: 2019-0750 Kev%w Sprue v 11 /15/2019 11:32 AM Budget Director TYPE: JOURNAL #: Date D - (City Council) RESOLUTION/ORDINANCE I GLDATE: CHKD/POSTED: TOTAL Account Number 765,893 765,893 Increase / (Decrease) Expense Revenue Proiect.Sub# Project Sub.Detl AT v.20190924 Account Name 5500.750.5000-4999.99 243,893 RE Use Fund Balance - Current 5500.750.5070-7602.70 9700.770.1920-6602.50 243,893 - 243,893 59700 02080 5500 2019 EX RE Transfers To Funds - Shop Transfer from Fund - Solid Waste 9700.770.1920-5802.00 9700.770.1910-4999.99 522,000 - 278,107 02080 2019 EX RE Vehicles & Equipment - base Use Fund Balance - Current H:\Budget Adjustments\2019_Budget\City Council\12-03-2019\2019-0750 - BA Fleet Row Turner.xlsm 1 of 1