Loading...
HomeMy WebLinkAbout2019-12-03 - Agendas - FinalCity of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 City Council Meeting Final Agenda Tuesday, December 3, 2019 5:30 PM City Hall Room 219 City Council Members Council Member Sonia Gutierrez Ward I Council Member Sarah Marsh Ward 1 Council Member Mark Kinion Ward 2 Council Member Matthew Petty Ward 2 Council Member Sloan Scroggin Ward 3 Council Member Sarah Bunch Ward 3 Council Member Teresa Turk Ward 4 Council Member Kyle Smith Ward 4 Mayor Lioneld Jordan City Attorney Kit Williams City Council Meeting Meeting Final Agenda December 3, 2019 Call To Order Oath of Office 1. 2019-0772 CITY CLERK TREASURER, KARA PAXTON Roll Call Pledge of Allegiance Mayor's Announcements, Proclamations and Recognitions City Council Meeting Presentations, Reports and Discussion Items 1. 2019-0739 ARKANSAS RECREATION AND PARKS ASSOCIATION AWARDS PRESENTATION TO THE CITY OF FAYETTEVILLE AT THEIR ANNUAL CONFERENCE HELD IN OCTOBER. AWARDS INCLUDED THE FOLLOWING: * VOLUNTEER OF THE YEAR: ROB RENO, OZARK OFF-ROAD CYCLIST MEMBER * GROUP VOLUNTEER OF THE YEAR: URBAN FORESTRY ADVISORY BOARD * SPORTS PROGRAM OF THE YEAR: X -FACTOR HOMESCHOOL PE * NATURAL RESOURCE PROGRAM OF THE YEAR: BRADFORD PEAR TREE BOUNTY 2. 2018-0682 MONTHLY FINANCIAL REPORT - PAUL BECKER Agenda Additions A. Consent A. 1 2019-0021 APPROVAL OF THE NOVEMBER 5, 2019 CITY COUNCIL MEETING MINUTES City of Fayetteville, Arkansas Page 2 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 A. 2 A. 3 A. 4 A. 5 2019-0634 CITY OF WEST FORK COST SHARE AGREEMENT: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH THE CITY OF WEST FORK FOR THE UPSIZING OF A SANITARY SEWER LINE WITH AN AMOUNT NOT TO EXCEED $256,789.60 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $25,680.00 2019-0752 MULTI -CRAFT CONTRACTORS, INC.: A RESOLUTION TO APPROVE THE REPLACEMENT OF A TOUCHSCREEN ASSEMBLY FOR THE UV DISINFECTION SYSTEM FROM MULTI -CRAFT CONTRACTORS, INC. FOR THE WEST SIDE WASTEWATER TREATMENT FACILITY IN THE AMOUNT OF $11,105.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, AND TO APPROVE A BUDGET ADJUSTMENT 2019-0800 REX THOMPSON SEWER DAMAGE CLAIM: A RESOLUTION PURSUANT TO §39.10(C)(4) OF THE FAYETTEVILLE CITY CODE TO AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $7,039.89 TO ELISHA R. THOMPSON AND ALLISON P. THOMPSON FOR A SEWER DAMAGE CLAIM AT 1840 EAST VIEWPOINT DRIVE IN ADDITION TO A PAYMENT MADE TO SERVICEMASTER IN THE AMOUNT OF $5,232.74 FOR SEWER DAMAGE MITIGATION SERVICES 2019-0801 SCADA HARDWARE AND SOFTWARE PURCHASES: A RESOLUTION TO APPROVE THE PURCHASE OF SUPERVISORY CONTROL AND DATA ACQUISITION HARDWARE AND SOFTWARE FROM MULTIPLE VENDORS IN THE TOTAL AMOUNT OF $396,717.79 FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $39,672.00 City of Fayetteville, Arkansas Page 3 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 A. 6 A. 7 A. 8 A. 9 2019-0776 BOSTON MOUNTAIN HOLDINGS, LLC: A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH BOSTON MOUNTAIN HOLDINGS, LLC, FOR THE EXTENSION OF A WATERLINE ALONG A PORTION OF WEST STONE STREET, WITH AN AMOUNT NOT TO EXCEED $33,229.30 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $3,323.00 2019-0786 RFQ #18-01 RJN GROUP, INC.: A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH RJN GROUP, INC., PURSUANT TO RFQ #18-01, IN THE AMOUNT OF $408,543.60 FOR ENGINEERING SERVICES ASSOCIATED WITH THE WASTEWATER COLLECTION SYSTEM 2020 MASTER PLAN UPDATE 2019-0784 OLSSON, INC.: A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF $123,670.00 FOR ENGINEERING SERVICES RELATED TO THE EAST FAYETTEVILLE WATER SYSTEM AND TOWNSHIP PRESSURE PLANE IMPROVEMENTS PROJECT 2019-0798 KITTY CREEK SEWER REHABILITATION PROJECT: A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF UTILITY EASEMENTS FROM THE UNITED STATES POSTAL SERVICE FOR THE INSTALLATION OF SEWER LINES RELATED TO THE KITTY CREEK SEWER REHABILITATION PROJECT, CONTINGENT ON THE VACATION OF PORTIONS OF AN EXISTING EASEMENT THAT WILL NO LONGER BE NEEDED City of Fayetteville, Arkansas Page 4 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 A.10 2019-0743 BID #19-41 81 CONSTRUCTION GROUP, INC.: A RESOLUTION TO AWARD BID #19-41 AND AUTHORIZE A CONTRACT WITH 81 CONSTRUCTION GROUP, INC IN THE AMOUNT OF $135,129.00 FOR PARKING LOT IMPROVEMENTS ON DOWNTOWN LOTS E AND F, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $33,783.00, AND TO APPROVE A BUDGET ADJUSTMENT A. 11 2019-0785 BID #19-44 FREEDOM POWERSPORTS: A RESOLUTION TO AWARD BID #19-44, TO AUTHORIZE THE PURCHASE OF A KAWASAKI MULE FROM FREEDOM POWERSPORTS OF FAYETTEVILLE IN THE AMOUNT OF $10,836.90 FOR USE BY THE TRANSPORTATION DEPARTMENT, AND TO AUTHORIZE FUTURE PURCHASES BASED ON THE PRICING IN BID #19-44 A.12 2019-0744 BID #19-46 DANA SAFETY SUPPLY DBA FLEET SAFETY: A RESOLUTION TO AWARD BID #19-46 AND AUTHORIZE A ONE YEAR CONTRACT WITH DANA SAFETY SUPPLY, INC. D/B/A FLEET SAFETY OF NORTH LITTLE ROCK TO SUPPLY FAYETTEVILLE POLICE SUV UPFITTING EQUIPMENT WITH AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS A.13 2019-0723 BID #19-47 LEWIS FORD: A RESOLUTION TO AWARD BID #19-47 AND APPROVE THE PURCHASE OF FOUR FORD TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF $227,029.00, FOR USE BY THE PARKS AND RECREATION DEPARTMENT AND WATER AND SEWER DIVISION City of Fayetteville, Arkansas Page 5 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 A.14 2019-0728 BID #19-51 HILBILT SALES CORPORATION: A RESOLUTION TO AWARD BID #19-51 AND AUTHORIZE THE PURCHASE OF A CLEMENT ALL-STAR DUMP TRAILER FROM HILBILT SALES CORPORATION OF BENTON FOR THE AMOUNT OF $41,458.00 FOR USE BY THE WASTEWATER TREATMENT DIVISION A.15 2019-0750 VERMEER MIDSOUTH: A RESOLUTION TO APPROVE THE PURCHASE OF A VERMEER ROW TURNER FROM VERMEER MIDSOUTH OF SPRINGDALE IN THE AMOUNT OF $513,668.32 PLUS APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE RECYCLING AND TRASH COLLECTION DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT A.16 2019-0773 TOYOTA RAVA4 HYBRID: A RESOLUTION TO APPROVE THE PURCHASE OF A TOYOTA RAV4 HYBRID FROM NATIONAL AUTO FLEET GROUP OF WATSONVILLE, CALIFORNIA IN THE AMOUNT OF $36,608.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE POLICE DEPARTMENT A.17 2019-0782 HUGG & HALL: A RESOLUTION TO APPROVE THE PURCHASE OF A DOOSAN AIR COMPRESSOR FROM HUGG & HALL OF SPRINGDALE IN THE TOTAL AMOUNT OF $22,420.00, PLUS APPLICABLE TAXES AND FREIGHT CHARGES, FOR USE BY THE WATER AND SEWER OPERATIONS DIVISION City of Fayetteville, Arkansas Page 6 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 A.18 2019-0746 RFQ #19-01 CEI ENGINEERING ASSOCIATES, INC. - TRAILS BOND: A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH CEI ENGINEERING ASSOCIATES, INC., PURSUANT TO RFQ #19-01, IN THE AMOUNT OF $72,095.00 FOR THE DESIGN OF A TRAIL CONNECTION AND BRIDGE OVER HAMESTRING CREEK, AND TO APPROVE A BUDGET ADJUSTMENT A.19 2019-0791 BID #19-43 TRI -STAR CONTRACTORS, LLC- DRAINAGE BOND: A RESOLUTION TO AWARD BID #19-43 AND AUTHORIZE A CONTRACT WITH TRI -STAR CONTRACTORS, LLC IN THE AMOUNT OF $586,565.00 FOR THE CONSTRUCTION OF THE BOXWOOD ADDITION DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $87,900.00, AND TO APPROVE A BUDGET ADJUSTMENT A.20 2019-0554 ALLIED WASTE SERVICES: A RESOLUTION TO APPROVE A TWO YEAR AGREEMENT WITH ALLIED SERVICES OF ARKANSAS, LLC D/B/A ALLIED WASTE SERVICES OF BELLA VISTA TO HAUL AND DISPOSE OF SOLID WASTE AND RECYCLABLE MATERIAL IN FAYETTEVILLE WITH AUTOMATIC RENEWALS FOR TWO ADDITIONAL TWO YEAR TERMS A. 21 2019-0790 OZARK DUMPSTER SERVICE, LLC: A RESOLUTION TO APPROVE A TWO YEAR AGREEMENT WITH OZARK DUMPSTER SERVICE, LLC FOR THE HAULING AND DISPOSAL OF SOLID WASTE AND RECYCLABLE MATERIAL IN THE CITY OF FAYETTEVILLE WITH AUTOMATIC RENEWALS FOR TWO ADDITIONAL TWO YEAR TERMS City of Fayetteville, Arkansas Page 7 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 A.22 2019-0794 WILSON PARK BRIDGE: A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO ACCEPT A GRANT FROM THE ARKANSAS RECREATIONAL TRAILS PROGRAM IN THE AMOUNT OF $170,000.00 TO CONSTRUCT A NEW TRAIL BRIDGE AT WILSON PARK, TO APPROVE AN AGREEMENT OF UNDERSTANDING BETWEEN THE CITY OF FAYETTEVILLE AND THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT, AND TO APPROVE A BUDGET ADJUSTMENT A.23 2019-0833 UNIVERSITY OF ARKANSAS REAL ESTATE AGREEMENT AMENDMENT NO. 1: A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE REAL ESTATE AGREEMENT WITH THE UNIVERSITY OF ARKANSAS FOR THE PURCHASE OF 11.6 ACRES NEAR WEST DEANE STREET AND NORTH PORTER ROAD FOR NEW POLICE AND FIRE FACILITIES A.24 2019-0783 RFQ #19-05 FLINTCO, LLC: A RESOLUTION TO AUTHORIZE A CONTRACT WITH FLINTCO, LLC, PURSUANT TO RFQ #19-05, FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR THE POLICE HEADQUARTERS FACILITIES PROJECT, TO APPROVE PHASE ONE PRE -CONSTRUCTION SERVICES IN AN AMOUNT NOT TO EXCEED $82,500, TO APPROVE A PHASE ONE PROJECT CONTINGENCY IN THE AMOUNT OF $10,000.00, AND TO APPROVE A BUDGET ADJUSTMENT B. Unfinished Business City of Fayetteville, Arkansas Page 8 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 B.1 2019-0735 RZN 19-6853 (1278 W. HENDRIX ST./FUGITT): AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING PETITION RZN 19-6853 FOR APPROXIMATELY 0.51 ACRES LOCATED AT 1278 WEST HENDRIX STREET FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE At the November 19, 2019 City Council Meeting this item was left on the first reading. B.2 2019-0748 2020 ANNUAL BUDGET AND WORK PROGRAM: A RESOLUTION TO ADOPT THE 2020 ANNUAL BUDGET AND WORK PROGRAM At the November 19, 2019 City Council Meeting this item was tabled to the December 3, 2019 City Council Meeting. C. New Business C. 1 2019-0842 CHAMBERS BANK AGREEMENT TO DONATE PARKLAND CREDITS: A RESOLUTION TO AUTHORIZE AN AGREEMENT WITH CHAMBERS BANK TO CONTRIBUTE AND THE CITY OF FAYETTEVILLE TO ACCEPT ABOUT 48 ACRES OF BANKED PARKLAND CREDITS FROM THE CREATION OF KESSLER REGIONAL PARK AND FOR THE CITY OF FAYETTEVILLE TO ACCEPT THE PROPOSED PARKLAND ACREAGE NEAR LIERLY LANE FROM TTO, LLC FOR A CITY PARK C.2 2019-0832 NEW BEGINNINGS WAIVE PERMIT FEES: A RESOLUTION TO WAIVE THE DEVELOPMENT PERMIT FEES OTHERWISE REQUIRED BY THE UNIFIED DEVELOPMENT CODE FOR NEW BEGINNINGS TO SERVE HOMELESS IN NORTHWEST ARKANSAS City of Fayetteville, Arkansas Page 9 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 C. 3 C. 4 C. 5 C. 6 2019-0775 C112M HILL ENGINEERS, INC. AMENDMENT NO. 11: A RESOLUTION TO APPROVE AMENDMENT NO. 11 TO THE AGREEMENT FOR OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE AMOUNT OF $7,250,876.00 FOR SERVICES IN 2020 2019-0796 VAC 19-6883 (1523 E. ELMWOOD DR./FAUCETTE): AN ORDINANCE TO APPROVE VAC 19-6883 FOR PROPERTY LOCATED 1523 EAST ELMWOOD DRIVE TO VACATE A PORTION OF A GENERAL UTILITY EASEMENT 2019-0795 VAC 19-6888 (3825 N. SHILOH DR./BLEW & ASSOCIATES): AN ORDINANCE TO APPROVE VAC 19-6888 FOR PROPERTY LOCATED AT 3825 NORTH SHILOH DRIVE TO VACATE A PORTION OF A GENERAL UTILITY EASEMENT 2019-0779 AREA AGENCY ON AGING OF NORTHWEST ARKANSAS: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN THE AMOUNT OF $109,080.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2020, CONTINGENT ON APPROVAL OF THE 2020 ANNUAL CITY BUDGET AND WORK PROGRAM City of Fayetteville, Arkansas Page 10 Printed on 11/27/2019 City Council Meeting Meeting Final Agenda December 3, 2019 C.7 2019-0788 FAYETTEVILLE YOUTH CENTER, INC.: AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE BIDDING AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE, ARKANSAS AND FAYETTEVILLE YOUTH CENTER, INC. IN THE AMOUNT OF $225,000.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE YOUTH AND CITIZENS OF FAYETTEVILLE FOR 2020, CONTINGENT ON APPROVAL OF THE 2020 ANNUAL CITY BUDGET AND WORK PROGRAM C.8 2019-0837 FAYETTEVILLE SCHOOL DISTRICT NO. 1 MEMORANDUM OF UNDERSTANDING: A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH FAYETTEVILLE SCHOOL DISTRICT NO. 1 REGARDING THE POSSESSION, USE, AND MAINTENANCE OF THE DISTRICT'S PORTION OF THE LEWIS FIELDS PROPERTY C.9 2019-0799 ADM 19-6649 (CITY PLAN 2040): A RESOLUTION TO APPROVE AND ADOPT CITY PLAN 2040 AS THE COMPREHENSIVE LAND USE PLAN FOR THE CITY OF FAYETTEVILLE AND ITS PLANNING AREA, AND TO APPROVE AND ADOPT THE FUTURE LAND USE MAP, THE MASTER STREET PLAN, AND THE ACTIVE TRANSPORTATION PLAN MAP C.10 2019-0792 ADM 19-6652 (71B CORRIDOR PLAN): A RESOLUTION TO APPROVE A WORK PROGRAM TO IMPLEMENT THE 71B CORRIDOR PLAN D. City Council Agenda Session Presentations City of Fayetteville, Arkansas Page 11 Printed on 11/27/2019 City Council Meeting Meeting Final Agenda December 3, 2019 E. City Council Tour: Monday, December 2, 2019 4:30 PM F. Announcements G. Adjournment NOTICE TO MEMBERS OF THE AUDIENCE City of Fayetteville, Arkansas Page 12 Printed on 11127/2019 City Council Meeting Meeting Final Agenda December 3, 2019 All interested persons may appear and address the City Council on Unfinished Business, New Business, and Public Hearings at City Council meetings. If you wish to address the City Council on an agenda item, please wait for the Mayor or Chair to request public comment then queue behind the podium. When the Mayor or Chair recognizes you, approach the podium and give your name and address. Comments are to be addressed to the Mayor or Chair. The Mayor or Chair will direct your comments to the appropriate elected officials, staff, or others for response. Keep your comments respectful, brief, to the point, and relevant to the agenda item being considered. Each speaker from the public will be allowed one turn at the microphone for discussion of an agenda item. Below is a portion of the Rules of Order and Procedure of the Fayetteville City Council pertaining to City Council meetings: Agenda Additions: A new item which is requested to be added to the agenda at a City Council meeting should only be considered if it requires immediate City Council consideration and if the normal agenda setting process is not practical. The City Council may only place such new item on the City Council meeting's agenda by suspending the rules by two-thirds vote. Such agenda addition shall be heard prior to the Consent Agenda. Consent Agenda: Consent Agenda items shall be read by the Mayor and voted upon as a group without discussion by the City Council. If an Alderman wishes to comment upon or discuss a Consent Agenda item, that item shall be removed and considered immediately after the Consent Agenda has been voted upon. Unfinished Business and New Business: Presentations by Staff and Applicants: Agenda items shall be introduced by the Mayor and, if an ordinance, read by the City Attorney. City staff shall then present a report. An agenda applicant (city contractor, rezoning or development applicant, etc.) may present its proposal only during this presentation period, but may be recalled by an alderman later to answer questions. City staff, City Council members, and applicants may use electronic visual aids in the City Council meeting as part of the presentation of the agenda item. Public Comments: Public comment shall be allowed for all members of the audience on all items of old and new business and subjects of public hearings. A simple majority of the City Council members, present and voting, may authorize a representative of a Fayetteville citizens' group opposing the ordinance or resolution to present an electronic visual aid not to exceed five minutes, but no other electronic visual aid presentations will be allowed; however, the public may submit photos, petitions, etc. to be distributed to the City Council. If a member of the public wishes for the City Clerk to distribute materials to the City Council before its meeting, such materials should be supplied to the City Clerk's Office no later than 9:00 A.M. on the day of the City Council meeting. Any member of the public shall first state his or her name and address, followed by a concise statement of the person's position on the question under discussion. Repetitive comments should be avoided; this applies to comments made previously either to the City Council or to the Planning Commission when those Planning Commission minutes have been provided to the City Council. All remarks shall be addressed to the Mayor or the City Council as a whole and not to any particular member of the City Council. No person other than the City Council member and the person having the floor shall be permitted to enter into any discussions without permission of the Mayor. No questions shall be directed to a City Council member or city staff City of Fayetteville, Arkansas Page 13 Printed on 1112712019 City Council Meeting Meeting Final Agenda December 3, 2019 member except through the Mayor. Courtesy and Respect: All members of the public, all city staff and elected officials shall accord the utmost courtesy and respect to each other at all times. All shall refrain from rude or derogatory remarks, reflections as to integrity, abusive comments and statements about motives or personalities. Any member of the public who violates these standards shall be ruled out of order by the Mayor, must immediately cease speaking and shall leave the podium. Interpreters or Telecommunications Devise for the Deaf (TDD), for hearing impaired are available for all City Council meetings, a 72 -hour advance notice is required. For further information or to request an interpreter, please call 479-575-8330. A copy of the complete City Council agenda is available on our website at www.fayetteville-ar.gov or in the office of the City Clerk, 113 W. Mountain, Fayetteville, Arkansas (479) 575-8323. All cell phones must be silenced and may not be used within the City Council Chambers. City of Fayetteville, Arkansas Page 14 Printed on 1112712019