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HomeMy WebLinkAbout258-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479)575-8323 Resolution: 258-19 File Number: 2019-0733 RFQ 19-01 BRINKLEY SARGENT WIGINTON ARCHITECTS: A RESOLUTION TO APPROVE A PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT WITH BRINKLEY SARGENT WIGINTON ARCHITECTS, INC., PURSUANT TO RFQ #19-01, IN AN AMOUNT NOT TO EXCEED $2,948,650.00 FOR ARCHITECTURAL SERVICES FOR A NEW FAYETTEVILLE POLICE DEPARTMENT HEADQUARTERS AND SUPPORT FACILITY, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $300,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a professional architectural services agreement with Brinkley Sargent Wiginton Architects, Inc., pursuant to RFQ #19-01, in an amount not to exceed $2,948,650.00 for architectural services for a new Fayetteville Police Department Headquarters and Support Facility, and further approves a project contingency in the amount of $300,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 11/19/2019 Page 1 Printed on 11120119 File Number: 2019-0733 Resolution 258-19 Attest: ��•�\`'\�y ��CITy •T�P�'% •F p •Fy �FVj� gym: Lisa Branson, Deputy City N • • •'N� Page 2 Printed on 11120119 City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Text File File Number: 2019-0733 Agenda Date: 11/19/2019 Version: 1 Status: Passed In Control: City Council Meetinq File Type: Resolution Agenda Number: C. 6 RFQ 19-01 BRINKLEY SARGENT WIGINTON ARCHITECTS: A RESOLUTION TO APPROVE A PROFESSIONAL ARCHITECTURAL SERVICES AGREEMENT WITH BRINKLEY SARGENT WIGINTON ARCHITECTS, INC., PURSUANT TO RFQ #19-01, IN AN AMOUNT NOT TO EXCEED $2,948,650.00 FOR ARCHITECTURAL SERVICES FOR A NEW FAYETTEVILLE POLICE DEPARTMENT HEADQUARTERS AND SUPPORT FACILITY, TO APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $300,000.00, AND TO APPROVE A BUDGET ADJUSTMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a professional architectural services agreement with Brinkley Sargent Wiginton Architects, Inc., pursuant to RFQ #19-01, in an amount not to exceed $2,948,650.00 for architectural services for a new Fayetteville Police Department Headquarters and Support Facility, and further approves a project contingency in the amount of $300,000.00. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Paye 1 Printed on 1112012019 Wade Abernathy Submitted By City of Fayetteville Staff Review Form 2019-0733 Legistar File ID 11/19/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/1/2019 FACILITIES MANAGEMENT (140) Submitted Date Division / Department Action Recommendation: A resolution for approval of a contract with Brinkley Sargent Wiginton Archtiects through RFQ 19-01, Selection 10 for the Architectural Services for the New Police Headquarters Facilities in the amount of $2,948,650 and approve a project contingency in the amount of $300,000, and approval of a budget adjustment. Budget Impact: 46090.860.7900-5860.02 4609 - Police Projects 2019 Bonds Account Number Fund 46090.7900.8630 Police Building, Architectural Services Project Number Budgeted Item? Yes Does item have a cost? Yes Budget Adjustment Attached? Yes Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 39,041,643.00 $ 2,478,316.73 l $ 36,563,326.27 $ 3,248,650.00 $ 33,314,676.27 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF: NOVEMBER 19, 2019 TO: Mayor and City Council THRU: Don Marr, Chief of Staff Paul Becker, Chief Financial Officer Mike Reynolds, Chief of Police CITY COUNCIL MEMO FROM: Wade Abernathy, Facilities/Building Projects Manager DATE: November 1, 2019 SUBJECT: A Resolution to approve a Contract with Brinkley Sargent Wiginton Architects for the Architectural Services for the New Police Headquarters Facilities and approve a project contingency. RECOMMENDATION: Staff recommends a resolution authorizing the approval of a contract with Brinkley Sargent Wiginton Architects (BSWA) through RFQ 19-01, Selection 10, in an amount not to exceed of $2,948,650 and approve a project contingency in the amount of $300,000. BACKGROUND: In the Spring of 2018, the City of Fayetteville contracted with Dewbery to review and update an original space needs assessment that was provided in 2005 by Wilson Estes Architects. The July 2018 report concluded a facility consisting of approximately 56,000 Sq. Ft. headquarters building, 13,000 Sq. Ft. support building and a 11,000 Sq. Ft. indoor shooting range. These needs would accommodate a 20 -year growth projection. In April 2019, Fayetteville voters approved the public safety bond questions #9 and #10 in the 2019 bond initiative, which included 3 new fire stations and a new police headquarters. Phase 1 funding for the bond included the purchase of land and construction of 2 fire stations and the police headquarters. That referendum identified $38,801,126 for the police headquarters facilities. In September, Resolution 202-19 authorized the approval of the Land Sale Agreement with the University of Arkansas System Division of Agriculture in the amount of $2,590,000 for 11.50 acres with the Fayetteville Police Department utilizing 10 acres and the Fayetteville Fire Department utilizing 1.5 acres. On October 18, 2019 a preliminary geotechnical engineering, and Phase 1 ESA was submitted to City attorney as a condition of purchase. Lot split and closing of the property is forthcoming. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSI011 City Purchasing advertised for an annual RFQ for Architectural and Engineering services. The selection committee short listed four firms and selected BSWA based on their extensive experience with this police facilities and other selection criteria established in the RFQ. Purchasing, Facilities, and PD have reviewed, and negotiated the contract scope and fee structure resulting in an equitable contract in line with industry standards. BUDGET/STAFF IMPACT: This contract will be funded from the 2019 sales and use tax bonds which allocated $38,801,126 for question #9 Police Facilities Improvements. A budget adjustment is attached to add funding into the Architectural Services Project/Sub# 46090.7900.8630. Attachments: Contract Document Appendix A: Scope of Services Appendix B: Design Fee and Services Schedule Appendix C: City's RFQ 19-01.11 Appendix D: BSW response to RFQ 19-01 Appendix E: Police Facilities Space Needs Assessment Final Report, dated July 2018 Appendix F: BSWA's current Certificate of Insurance CITY OF CONTRACT AGREEMENT FOR FAYETTEVILLE PROFESSIONAL ARCHITECTURAL SERVICES FOR THE CONSTRUCTION OF A NEW FAYETTEVILLE ARKANSAS POLICE HEADQUARTERS & SUPPORT FACILITY Vendor: Brinkley Sargent Wiginton Architects, Inc. THIS AGREEMENT is executed this day of OLIRM 2019, by and between the City of Fayetteville acting by and through its Mayor (hereinafter called CITY OF FAYETTEVILLE or CITY) and Brinkley Sargent Wiginton Architects, Inc. (hereinafter called ARCHITECT or BSWA. CITY OF FAYETTEVILLE from time to time requires professional ARCHITECTURAL and Engineering services in connection with the evaluation, design, construction drawings, bidding, and/or construction observation of capital improvement projects. Therefore, City and BSWA in consideration of their mutual covenants agree as follows: BSWA shall serve as the professional architectural consultant to the CITY in those assignments to which this Agreement applies and shall give consultation and advice to CITY OF FAYETTEVILLE during the performance of services defined in the scope of work. All services shall be performed under the direction of a licensed architect registered in the State of Arkansas and qualified in the particular field. 1. Contracted parties: a. This agreement shall be binding between all parties. Fees for architectural services shall be provided as identified in appendices. 2. Entire Agreement and Exhibits: This Agreement sets forth the entire agreement and understanding between the parties on the subject matter of this Agreement. Parties shall not be bound by any conditions, definitions, representations or warranties with respect to the subject matter of this Agreement other than those as expressly provided herein. a. Appendices included under this agreement include the following: i. Appendix A: Scope of Services ii. Appendix B: BSWA Design Fee and Project Timeline iii. Appendix C: RFQ 19-01, Engineering and Architectural Services iv. Appendix D: BSWA's Response to RFQ 19-01 v. Appendix E: Police Facilities Space Needs Assessment Final Report, dated July 2018 vi. Appendix F: BSWA's current Certificate of Insurance b. This agreement may be modified only by a duly executed written instrument signed by the CITY and BSWA. 3. Notices: Any notice required under this Agreement shall be in writing, address to the appropriate party at the following addresses: a. City of Fayetteville: Attention: Mayor Lioneld Jordan, 113 W. Mountain, Fayetteville, AR 72701 b. BSWA: Attention: Harold E. Sargent, 5000 Quorum, Suite 600, Dallas, TX 75254 4. Fees, Expenses, and Payments: a. The maximum not -to -exceed amount authorized for this agreement is $2,948,650 which includes the reimbursable allocation shown below. Fees shall be paid to the BSWA as described in Appendix B. i. Reimbursable Items (as defined in Appendix A and B): $112,442.00 RFQ 19-01, Engineering & Architectural Services — Selection 10 Last Revised: 10.31.19 — Page 1 of 9 b. BSWA shall track, log and report hours and expenses directly related to this Agreement. Invoices shall be itemized by phase. Invoice and payment requests shall not exceed the percentage for work completed as defined by Appendix B. c. Payment Terms: All invoices are payable upon approval and due within thirty (30) calendar days. If a portion of an invoice or statement is disputed by CITY, the undisputed portion shall be paid. CITY OF FAYETTEVILLE shall advise BSWA in writing of the basis for any disputed portion of any invoice. CITY shall make reasonable effort to pay invoices within 30 calendar days of date the invoice is approved. d. Monthly invoices for each calendar month shall be submitted to CITY OF FAYETTEVILLE or such parties as CITY OF FAYETTEVILLE may designate for professional services consistent with BSWA's normal billing schedule. Once established, the billing schedule shall be maintained throughout the duration of the Project. Invoices shall be made in accordance with a format to be developed by BSWA and approved by CITY OF FAYETTEVILLE. Applications for payment shall be accompanied each month by the updated project schedule as the basis for determining the value earned as the work is accomplished. Final payment for professional services shall be made upon CITY OF FAYETTEVILLE'S approval and acceptance with the satisfactory completion of professional services for the Project. e. Final Payment: Upon satisfactory completion of the work performed under this Agreement, as a condition before final payment under this Agreement, or as a termination settlement under this Agreement, BSWA shall execute and deliver to CITY OF FAYETTEVILLE a release of all claims against CITY OF FAYETTEVILLE arising under or by virtue of this Agreement, except claims which are specifically exempted by BSWA to be set forth therein. i. Unless otherwise provided in this Agreement or by State law or otherwise expressly agreed to by the parties to this Agreement, final payment under this Agreement or settlement upon termination of this Agreement shall not constitute a waiver of CITY OF FAYETTEVILLE claims against BSWA or sureties under this Agreement. 5. Notices:- Any notice required to be given under this Agreement to either party to the other shall be sufficient if addressed and mailed, certified mail, postage paid, delivery, fax or e-mail (receipt confirmed), or overnight courier. 6. Jurisdiction: Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the case. 7. Venue: Venue for all legal disputes shall be Washington County, Arkansas. 8. Freedom of Information Act: City of Fayetteville contracts and documents prepared while performing city contractual work are subject to the Arkansas Freedom of Information Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the architect will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. 25-19-101 et. Seq.). Only legally authorized photo coping costs pursuant to the FOIA may be assessed for this compliance. 9. Changes in Scope or Price: Changes, modifications, or amendments in scope, price or fees to this contract shall not be allowed without a prior formal contract amendment approved by the Mayor and the City Council in advance of the change in scope, cost or fees. 10. Omissions by the Architect: If BSWA fails to include or omits an item from the Contract Documents, which was fully anticipated to be included in the Project, thereby necessitating the need for a Change Order, BSWA will not receive a fee for work associated with the Change Order. 11. Insurance: BSWA shall furnish a certificate of insurance addressed to the City of Fayetteville, showing coverages for the following insurance which shall be maintained throughout the term of this agreement. Any work sublet to major subconsultants including MEP, Structural, and Civil, BSWA shall require the subconsultant to provide the insurance identified. In case any employee engaged in work on the project under this contract is not protected RFQ 19-01, Engineering & Architectural Services — Selection 10 Last Revised: 10.31.19 — Page 2 of 9 under Worker's Compensation Insurance, BSWA shall provide and shall cause each Subcontractor to provide adequate insurance for the protection of such of his employees as are not otherwise protected. a. BSWA shall provide to the City certificates as evidence of the specified insurance presented in Appendix E within ten (10) calendar days of the date of this agreement and upon each renewal coverage. The City shall be listed as additional insured entity. b. Subconsultants not identified as major subconsultants shall maintain reasonable insurance including but not limited to worker's compensation, auto as applicable, general liability, errors and omissions, etc. 12. Professional Responsibility: BSWA will exercise reasonable skill, care, and diligence in the performance of services and will carry out its responsibilities in accordance with customarily accepted professional practices. CITY OF FAYETTEVILLE will promptly report to BSWA any defects or suspected defects in services of which CITY OF FAYETTEVILLE becomes aware, so BSWA can take measures to minimize the consequences of such a defect. CITY OF FAYETTEVILLE retains all remedies to recover for its damages caused by any negligence of BSWA. 13. Responsibility of the City of Fayetteville a. CITY OF FAYETTEVILLE shall, within a reasonable time, so as not to delay the services of BSWA: i. Provide full information as to the requirements for the Project. ii. Assist BSWA by placing at BSWA's disposal all available information pertinent to the assignment including previous reports and any other data relative thereto. iii. Assist BSWA in obtaining access to property reasonably necessary for BSWA to perform its services under this Agreement. iv. Examine all studies, reports, sketches, cost opinions, proposals, and other documents presented by BSWA and render in writing decisions pertaining thereto. v. Review all documents and provide written comments to BSWA in a timely manner. vi. The City of Fayetteville Facilities Director is the project representative with respect to the services to be performed under this Agreement. The Facilities Director shall have complete authority to transmit instructions, receive information, interpret and define policies and decisions with respect to materials, equipment, elements and systems to be used in the Project, and other matters pertinent to the services covered by this Agreement. 14. Cost Opinions and Projections: Cost opinions and projections prepared by the BSWA relating to construction costs and schedules, operation and maintenance costs, equipment characteristics and performance, cost estimating, and operating results are based on BSWA's experience, qualifications, and judgment as a design professional. Since BSWA has no control over weather, cost and availability of labor, material and equipment, labor productivity, construction Contractors' procedures and methods, unavoidable delays, construction Contractors' methods of determining prices, economic conditions, competitive bidding or market conditions, and other factors affecting such cost opinions or projections, BSWA does not guarantee that actual rates, costs, performance, schedules, and related items will not vary from cost opinions and projections prepared by BSWA. 15. Period of Service: This Agreement will become effective upon the first written notice by CITY OF FAYETTEVILLE authorizing services hereunder. RFQ 19-01, Engineering & Architectural Services — Selection 10 Last Revised: 10.31.19 — Page 3 of 9 a. The provisions of this Agreement have been agreed to in anticipation of the orderly progress of the Project through completion of the services stated in the Agreement. BSWA will proceed with providing the authorized services immediately upon receipt of written authorization from CITY OF FAYETTEVILLE. Said authorization shall include the scope of the services authorized and the time in which the services are to be completed. The anticipated schedule for this project is included as an Appendix. 16. Termination: a. This Agreement may be terminated in whole or in part in writing by either party in the event of substantial failure by the other party to fulfill its obligations under this Agreement through no fault of the terminating party, provided that no termination may be effected unless the other party is given: i. Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, ii. An opportunity for consultation with the terminating party prior to termination. b. This Agreement may be terminated in whole or in part in writing by CITY OF FAYETTEVILLE for its convenience, provided that BSWA is given: i. Not less than ten (10) calendar days written notice (delivered by certified mail, return receipt requested) of intent to terminate, ii. An opportunity for consultation with the terminating party prior to termination. c. If termination for default is effected by CITY OF FAYETTEVILLE, an equitable adjustment in the price provided for in this Agreement shall be made, but i. No amount shall be allowed for anticipated profit on unperformed services or other work, ii. Any payment due to BSWA at the time of termination may be adjusted to cover any additional costs to CITY OF FAYETTEVILLE because of BSWA's default. d. If termination for default is effected by BSWA, or if termination for convenience is effected by CITY OF FAYETTEVILLE, the equitable adjustment shall include a reasonable profit for services or other work performed. The equitable adjustment for any termination shall provide for payment to BSWA for services rendered and expenses incurred prior to the termination, in addition to termination settlement costs reasonably incurred by BSWA relating to commitments which had become firm prior to the termination. e. Upon receipt of a termination action, BSWA shall: i. Promptly discontinue all affected work (unless the notice directs otherwise), ii. Deliver or otherwise make available to CITY OF FAYETTEVILLE all data, drawings, specifications, reports, estimates, summaries and such other information and materials as may have been accumulated by BSWA in performing this Agreement, whether completed or in process. f. Upon termination under sections above CITY OF FAYETTEVILLE may take over the work and may award another party an agreement to complete the work under this Agreement. g. If, after termination for failure of BSWA to fulfill contractual obligations, it is determined that BSWA had not failed to fulfill contractual obligations, the termination shall be deemed to have been for the convenience of CITY OF FAYETTEVILLE. In such event, adjustments of the agreement price shall be made as provided in this agreement. 17. Delays a. In the event the services of BSWA are suspended or delayed by CITY OF FAYETTEVILLE or by other events beyond BSWA's reasonable control, BSWA shall be entitled to additional compensation and time for RFQ 19-01, Engineering & Architectural Services — Selection 10 Last Revised: 10.31.19 — Page 4 of 9 reasonable documented costs actually incurred by BSWA in temporarily closing down or delaying the Project. b. In the event the services are suspended or delayed by BWSA, City shall be entitled to compensation for its reasonable costs incurred in temporarily closing down or delaying the project. The City does not agree to waive its right to claim (in addition to direct damages) special, indirect, or consequential damages, whether such liability arises in breach of contract or warranty, tort (including negligence), strict or statutory liability, or any other cause of action. 18. Rights and Benefits a. BSWA's services shall be performed solely for the benefit of CITY OF FAYETTEVILLE and not for the benefit of any other persons or entities. 19. Dispute Resolution a. Scope of Paragraph: The procedures of this Paragraph shall apply to any and all disputes between CITY OF FAYETTEVILLE and BSWA which arise from, or in any way are related to, this Agreement, including, but not limited to the interpretation of this Agreement, the enforcement of its terms, any acts, errors, or omissions of CITY OF FAYETTEVILLE or BSWA in the performance of this Agreement, and disputes concerning payment. b. Exhaustion of Remedies Required: No action may be filed unless the parties first negotiate. If timely Notice is given as described in this agreement, but an action is initiated prior to exhaustion of these procedures, such action shall be stayed, upon application by either party to a court of proper jurisdiction, until the procedures in this agreement have been complied with. c. Notice of Dispute I. For disputes arising prior to the making of final payment promptly after the occurrence of any incident, action, or failure to act upon which a claim is based, the party seeking relief shall serve the other party with a written Notice. ii. For disputes arising within one year after the making of final payment, CITY OF FAYETTEVILLE shall give BSWA written Notice at the address listed in this agreement within thirty (30) calendar days after occurrence of any incident, accident, or first observance of defect or damage. In both instances, the Notice shall specify the nature and amount of relief sought, the reason relief should be granted, and the appropriate portions of this Agreement that authorize the relief requested. iii. Negotiation: Within seven (7) calendar days of receipt of the Notice, the Project Managers for CITY OF FAYETTEVILLE and BSWA shall confer in an effort to resolve the dispute. If the dispute cannot be resolved at that level, then, upon written request of either side, the matter shall be referred to the President of BSWA and the Mayor of CITY OF FAYETTEVILLE or his designee. These officers shall meet at the Project Site or such other location as is agreed upon within 30 calendar days of the written request to resolve the dispute. 20. Sufficient Funds: The CITY represents it has have sufficient funds or the means of obtaining funds to remit payment to BSWA for services rendered by BSWA. 21. Publications: a. Recognizing the importance of professional development on the part of BSWA's employees and the importance of BSWA's public relations, BSWA may prepare publications, such as technical papers, articles for periodicals, promotional materials, and press releases, in electronic or other format, pertaining to BSWA's services for the Project. Such publications will be provided to CITY OF FAYETTEVILLE in draft form for CITY OF FAYETTEVILLE's advance review. CITY OF FAYETTEVILLE shall review such drafts promptly and RFQ 19-01, Engineering & Architectural Services — Selection 10 Last Revised: 10.31.19 — Page 5 of 9 provide CITY OF FAYETTEVILLE's comments to BSWA, CITY OF FAYETTEVILLE may require deletion of proprietary data or confidential information from such publications, but otherwise CITY OF FAYETTEVILLE will not unreasonably withhold approval. Approved materials may be used in a variety of situations and do not require additional review or approval for each use. The cost of BSWA's activities pertaining to any such publication shall be for BSWA's account. 22. Indemnification: a. BSWA agrees to indemnify, defend and hold harmless the CITY OF FAYETTEVILLE for any loss caused by negligence and from and against any and all loss where loss is caused or incurred or alleged to be caused or incurred in whole or in part as a result of the negligence or other actionable fault of the BSWA, or their employees, agents, Subcontractors, sub consultant and Suppliers of the BSWA. 23. Ownership of Documents: a. All documents provided by CITY OF FAYETTEVILLE including original drawings, CAD drawings, estimates, field notes, and project data are and remain the property of CITY OF FAYETTEVILLE. BSWA may retain reproduced copies of drawings and copies of other documents. b. Engineering and architectural documents, computer models, drawings, specifications and other hard copy or electronic media prepared by BSWA as part of the Services shall become the property of CITY OF FAYETTEVILLE when BSWA has been compensated for all Services rendered, provided, however, that BSWA shall have an unrestricted perpetual license right to their use. BSWA shall, however, retain its rights in its standard drawings details, specifications, databases, computer software, and other proprietary property. Rights to intellectual property developed, utilized, or modified in the performance of the Services shall remain the property of BSWA. c. Any files delivered in electronic medium may not work on systems and software different than those with which they were originally produced. BSWA makes no warranty as to the compatibility of these files with any other system or software. Because of the potential degradation of electronic medium over time, in the event of a conflict between the sealed original drawings/hard copies and the electronic files, the sealed drawings/hard copies will govern. 24. Additional Responsibilities of BSWA: a. Review, approval, or acceptance of design drawings, specifications, reports and other services furnished hereunder by CITY shall not in any way relieve BSWA of responsibility for the technical adequacy of the work. Review, approval or acceptance of, or payment for any of the services by CITY shall not be construed as a waiver of any rights under this Agreement or of any cause of action arising out of the performance of this Agreement. b. BSWA shall be and shall remain liable, in accordance with applicable law, for all damages to CITY OF FAYETTEVILLE caused by BSWA's negligent performance, except beyond the BSWA normal standard of care, of any of the services furnished under this Agreement, and except for errors, omissions or other deficiencies to the extent attributable to CITY OF FAYETTEVILLE or CITY OF FAYETTEVILLE-furnished data. c. BSWA's obligations under this clause are in addition to BSWA's other express or implied assurances under this Agreement or State law and in no way diminish any other rights that CITY OF FAYETTEVILLE may have against BSWA for faulty materials, equipment, or work. RFQ 19-01, Engineering & Architectural Services — Selection 10 Last Revised: 10.31.19 — Page 6 of 9 d. Deliverables for Record Documents or "as-builts" shall be defined as the following. BSWA will provide one set of Drawings in digital (PDF) format that includes final revisions formalized by BSWA through the course of the Work. Field revisions as supplied by the CMAR to BSWA at close out shall be included as part of BSWA's "As-Builts". BSWA will also provide AutoCAD compatible (DWG) vector format digital background files of a project site plan, floor plans and ceiling plans. 25. Audit and Access to Records: a. BSWA shall maintain books, records, documents and other evidence directly pertinent to performance on work under this Agreement in accordance with generally accepted accounting principles and practices consistently applied in effect on the date of execution of this Agreement. b. BSWA shall also maintain the financial information and data used by BSWA in the preparation of support of the cost submission required for any negotiated agreement or change order and send to CITY OF FAYETTEVILLE a copy of the cost summary submitted. CITY OF FAYETTEVILLE, or any of their authorized representatives shall have access to all such books, records, documents and other evidence for the purpose of inspection, audit and copying during normal business hours. BSWA will provide proper facilities for such access and inspection. c. Records shall be maintained and made available during performance on assisted work under this Agreement and until three years from the date of final payment for the project. In addition, those records which relate to any controversy arising out of such performance, or to costs or items to which an audit exception has been taken, shall be maintained and made available until three years after the date of resolution of such appeal, litigation, claim or exception. d. This right of access clause (with respect to financial records) applies to: i. Negotiated prime agreements: ii. Negotiated change orders or agreement amendments in excess of $10,000 affecting the price of any formally advertised, competitively awarded, fixed price agreement: iii. Agreements or purchase orders under any agreement other than a formally advertised, competitively awarded, fixed price agreement. However, this right of access does not apply to a prime agreement, lower tier sub agreement or purchase order awarded after effective price competition, except: 1. With respect to record pertaining directly to sub agreement performance, excluding any financial records of BSWA; 2. If there is any indication that fraud, gross abuse or corrupt practices may be involved; 3. If the sub agreement is terminated for default or for convenience. 26. Covenant Against Contingent Fees: a. BSWA warrants that no person or selling agency has been employed or retained to solicit or secure this Agreement upon an agreement of understanding for a commission, percentage, brokerage or continent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by BSWA for the purpose of securing business. For breach or violation of this warranty, CITY OF FAYETTEVILLE shall have the right to annul this Agreement without liability or at its discretion, to deduct from the contract price or consideration, or RFQ 19-01, Engineering & Architectural Services — Selection 10 Last Revised: 10.31.19 — Page 7 of 9 otherwise recover, the full amount of such commission, percentage, brokerage, or contingent fee. 27. Gratuities: a. If CITY OF FAYETTEVILLE finds after a notice and hearing that BSWA or any of BSWA's agents or representatives, offered or gave gratuities (in the form of entertainment, gifts or otherwise) to any official, employee or agent of CITY OF FAYETTEVILLE, or related third party contractor associated with this project, in an attempt to secure an agreement or favorable treatment in awarding, amending or making any determinations related to the performance of this Agreement, CITY OF FAYETTEVILLE may, by written notice to BSWA terminate this Agreement. CITY OF FAYETTEVILLE may also pursue other rights and remedies that the law or this Agreement provides. However, the existence of the facts on which CITY OF FAYETTEVILLE bases such finding shall be in issue and may be reviewed in proceedings under the Remedies clause of this Agreement. b. The CITY may pursue the same remedies against BSWA as it could pursue in the event of a breach of the Agreement by BSWA. As a penalty, in addition to any other damages to which it may be entitled by law, CITY OF FAYETTEVILLE may pursue exemplary damages in an amount, as determined by CITY, which shall be not less than three nor more than ten times the costs BSWA incurs in providing any such gratuities to any such officer or employee. 28. Clarification and Understanding of all parties: a. The citizens of Fayetteville voted to authorize the Fayetteville City Council to issue bonds to fund this project. b. All parties agree and acknowledge that all funds derived from the City's sale of the bonds may only be spent or used for purposes authorized by the City voters and applicable state law. c. The City of Fayetteville intends to prominently display a bronze or comparable material plaque or other means of display inside the main lobby or other designated area stating, "The City of Fayetteville thanks the citizens and taxpayers of Fayetteville for their over $XX million investment for the project name and year". Wording shall be finalized with the CITY prior to procuring the plaque. 29. Equal Employment Opportunity: The parties hereby incorporate by reference the Equal Employment Opportunity Clause required under 41 C.F.R. § 60-1.4, 41 C.F.R. § 60-300.5(a), and 41 C.F.R. § 60-741.5(a), if applicable. a. Architect shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60- 300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. b. Architect and subconsultants certify that they do not maintain segregated facilities or permit their employees to perform services at locations where segregated facilities are maintained, as required by 41 CFR 60-1.8. RFQ 19-01, Engineering & Architectural Services — Selection 10 Last Revised: 10.31.19 — Page 8 of 9 IN Vj'IINLSS WHFRF0F, CrFY OF FAYEITEVILLE, ARKANSA-. f:iy and through its Mayor, and BRINKIEY S-A.P.GNT WIGINTON ARCHUCTS, INC,, by it,, auth,:�rifcrd offir-er have made and C.X,2cutQd this Agrpement as of the cay ani vc;v fif�d Hlnvp written, By-.—Vsd .vl Q \– U -5a Branson, Deputy; City Oor k BRILNK�LY HAROLD E. SARGENT, PRESIDENT 0111111ERK11111 1 Cl/ • FqY 0 *.T E= P's Datc Signed: 1co\, Dlate SiEnLd: LND OPAGRFWENT FOR PROFESSIONAl ARCHITECTURAL StAVICES WX 14) 01, �t*tKxf lnr* & Atrjowrtuml r�,*rvirm - 10 LAS URAvispil-In.11.19 fare gofg Appendix A APPENDIX A — SCOPE OF SERVICES PROFESSIONAL ARCHITECTURAL SERVICES FOR THE CONSTRUCTION OF A FAYETTEVILLE POLICE HEADQUARTERS & SUPPORT FACILITY 1. Prosect Information & Requirements a. BSWA and its sub consultants that comprise the project team shall provide Architectural and Engineering services to the City for the schematic design, design development, construction drawings, bidding, construction administration and ancillary services, including services to prepare necessary documents for permitting approval through the Large Scale Development process, necessary to construct a new Police Headquarters Campus, inclusive of a LEED certified building approximately 56,000 square feet, with an additional 13,000 square feet in additional support buildings and approximately 11,000 square feet indoor shooting range to be located on a site up to 11 acres to include up to 230 secured parking spaces and 77 public spaces. i. One proto-type fire station, referred to as Fire Station #8, is intended to be on the same project site with the described police headquarters campus. This fire station shall be referred to as Fire Station #8. BSWA shall coordinate with the City's third party architectural firm, overseeing design for Fire Station #8, to collaborate efforts on exterior aesthetics for the overall design of buildings on project site including but not limited to traffic ingress and egress, exterior materials, overall site functionality, utilities, etc. 1. It is the intent of the City to have Fire Station #8 be complimentary in exterior materials as the Police Headquarters Campus and overall design; however, Fire Station #8 and the Police Headquarters Campus shall still be easily recognizable and distinguished as a fire station. b. The bond issue passed by the citizens of Fayetteville identified the Police facilities project to be paid by the bond issue. c. The City has a current Police Facility Space Needs Assessment identifying space needs through 2030. It is the intent for the Study to only serve as the starting point for architectural services requested in this request for qualifications. The city will rely on a new program developed by BSWA with the City's final input. d. The new facility shall achieve a minimum standard of LEED Certification as designated by the U.S. Green Building Council (USGBC) with a minimum certification of Silver. e. The City shall be responsible for hiring a geotechnical and surveying licensed professional for the project. These two trades are not included in the scope of this contract. f. The procurement method for the construction will be Construction Manager at Risk. The CMAR will be selected in the early schematic design phase. Professional Architectural Services — Fayetteville Police Facilities APPENDIXA —SCOPE OF SERVICES Page 1 of 8, Last Updated: 10/31/2019 g. Asa primary police headquarters for the City of Fayetteville, this project has specific requirements relating to communications, security and information technology needs, which include but are not limited to the following: i. IT requirements for wireless access in and outside all of buildings and parking structures to support the Police Department's large amount of data downloaded from vehicles ii. Locations of physical phone lines which shall be planned and installed relating to the Fayetteville Police Department's 9-1-1 system and backup lines iii. Site security as identified, coordinated and agreed to by the City h. The following individuals employed with BSWA shall serve as the primary project professionals for this project: i. Harold E. Sargent, President ii. Greg Read, Senior Principal iii. Gina Irwin, Senior Associate i. The project team, including all engineering and architectural disciplines, are hereby identified as the following: i. Mechanical, Electrical & Plumbing Engineering Services: ME Engineers, Inc. ii. Communications, Distributed Antenna System (DAS), IT Systems, Audio Video, Security, Acoustical: ME Engineers, Inc iii. Structural Engineering: L.A. Fuess Partners iv. Civil Engineering & Landscape Architecture: Olsson & Associates v. ADA: Access by Design vi. LEED Commissioning and Monitoring Consultant: Entegrity 2. City Responsibilities: a. Right of entry to the properties b. Adjacent property owner notifications and public meeting notices. c. Previous available surveys, reports, etc. d. Paying all plan review fees and advertising costs. e. Furnishing all permits and providing permit review fees. f. Provide base map drawing based upon city planimetric showing contours, structures, right-of-way, property lines, easements, and all utilities including private sewer service connections. 3. Exclusions: a. For clarification, the proposed scope of services does not include the following but will be considered as extra work as directed by the City in advanced writing for an additional agreed upon by the City and BSWA: Professional Architectural Services — Fayetteville Police Facilities APPENDIX A — SCOPE OF SERVICES Page 2 of 8, Last Updated: 10/31/2019 i. Utility relocation design other than water and sewer. ii. Vehicular counts of existing traffic. 4. Scope of Work a. Phase 1: Programming i. BSWA to provide a space programming study with Police Department input. ii. Comply with City of Fayetteville development, building and fire codes. iii. Prepare and submit three (3) sets of spatial needs program of spaces and adjacencies layout for review and approval. Each spatial plan shall include basic information such as sizes, space requirements, workflows, activities and special uses. b. Phase 2: Schematic Design i. Develop design criteria based on local and national code requirements including Life Safety Concerns, American Disabilities Act, and Wind/Seismic Design Criteria. ii. Gather information related to existing on-site utilities and underground systems which are intended to be demolished. iii. Identify LEED design principles that may impact design, cost, and LEED evaluation. iv. Evaluation of the site based upon the following criteria: 1. Topography, Utilities, and Environmental Conditions. 2. Interface with surrounding street system. 3. Vehicular and pedestrian ingress/egress. 4. Construction staging and access considerations. 5. Passive and active patron safety factors. 6. Impact on neighboring properties. 7. Geotechnical Investigation as it pertains to the current structural system, both for gravity loads and seismic considerations 8. Ability to utilize LEED design principles. In addition, design team to identify potential principles and provide estimated costs for program inclusion consideration. 9. Architectural Design. 10. Cultural and Historic Factors. 11. Zoning/Development Regulations. v. BSWA shall meet and coordinate with all franchise utility companies to obtain an inventory of utilities within the study areas and a written statement regarding the available capacity. vi. Project Updates: Professional Architectural Services — Fayetteville Police Facilities APPENDIX A — SCOPE OF SERVICES Page 3 of 8, Last Updated: 10/31/2019 1. The project team shall prepare all necessary press releases, handouts, and graphic exhibits for the meetings. vii. BSWA shall review a site specific Geotechnical Report, to be performed by a third party compensated by the City. The City will provide the Geotechnical immediately to BSWA upon its completion. In the event BSWA does not agree with the City's provided Geotechnical Report, BSWA shall obtain a new or supplemental geotechnical report(s) for the project site. viii. City shall provide Boundary and Topographical Survey for the property. Review, survey and alert City to any issues found. ix. Review, alert the City of any issues found, and adopt final Traffic Impact Analysis (TIA) to be provided by the City. Coordinate with civil engineer as related to the design. x. Attend coordination meetings with City staff and any pertinent external agencies (County, State and Federal) as required to determine and gain approvals from all pertinent entities. xi. Prepare and submit three (3) sets of site plan program of spaces and adjacencies layout for review and approval. xii. Facilitate meetings with City staff to review building square footage, required utilities, drainage, zoning and traffic needs to develop Schematic Design Documents. xiii. Obtain and review applicable City standards and guidelines for design (Design Criteria Manual, Unified Development Code) and provide design that meets City codes in coordination with the civil engineer. xiv. Attend Pre -Development meeting and address points of clarification regarding the project. xv. Coordinate with the CMAR to prepare and submit three (3) sets of Schematic Design Documents, Preliminary Specifications, schematic cost estimate and schedule to the City staff for review and approval. Review and consider cost efficient building types and methods with City and City's CMAR. (15% plan review). Also submit necessary documents for Large Scale Development review through the City Planning Office. Components shall include: 1. Site plans, paving layouts, traffic circulation 2. Floor plans, building circulation 3. Exterior elevations, rendering and color palette 4. Critical building sections and details 5. Relevant right of way information such as easements, building set- backs, etc. 6. Location of utilities and sizes 7. Landscaping and tree protection plans as applicable. xvi. After receiving schematic design comments, meet with applicable divisions to resolve comments in preparation for review by Planning Commission Professional Architectural Services — Fayetteville Police Facilities APPENDIX A —SCOPE OF SERVICES Page 4 of 8, Last Updated: 10/31/2019 xvii. Respond in writing to all City comments on plans xviii. Coordinate with private utilities and service providers xix. Facilitate meetings with City staff as needed to develop basic components and traffic planning of building program, equipment and materials. Design for roadways and intersections affected by the project site are currently underway. BSWA shall coordinate with the City's third -party design professional to communicate the Police Department's specific and unique project needs including but not limited to traffic flow, shift changes, etc. xx. Present plans to the Planning Commission for Large Scale Development approval. c. Phase 3: Design Development i. Facilitate meetings with City staff to develop Design Development Documents. ii. BSWA shall coordinate with CMAR to define and develop all trade bid packages, for schematic design pricing. iii. Coordinate with the CMAR to prepare and submit three (3) sets of Design Development Documents including Detailed Specifications, Detailed Cost Estimate and schedule to the City staff for review and approval. (50% plan review). Components to include: 1. Site plans, paving layouts, traffic circulation, lighting, signage and utilities 2. Floor plans, Structural, Civil, Architectural, Storm Water Pollution Prevention Plan (SWPPP), MEP, Fire Protection and landscaping 3. Exterior elevations, rendering and color palette 4. Building sections and details 5. Project specific items including as identified 6. Interior elevations, casework and millwork elevations 7. Drainage Study and calculations, as required by City 8. Report addressing all City's Design Criteria and Code requirements iv. Respond in writing to all City comments on plans. v. Coordinate final utility plans. vi. Facilitate Construction Manager and City cost -benefit analyses to determine most cost-effective construction after evaluation of life -cycle cost impact. d. Phase 4: Construction Documents i. Prepare complete Construction Documents/Plans and Specifications and submit three (3) sets to City staff, and electronic versions as necessary, for Code and general review and approval as well as Construction Manager and City for cost analyses. (90% plan review). ii. Attend follow up meetings with City Development Services and Fire Marshall. iii. Complete Platting and record Plat. Professional Architectural Services — Fayetteville Police Facilities APPENDIX A —SCOPE OF SERVICES Page 5 of 8, Last Updated: 10/31/2019 iv. Complete final coordination with private utilities and service providers. v. Prepare and submit three (3) complete sets of Construction Documents, and electronic versions as necessary, including 90% written responses, Specifications and schedule to: 1. City of Fayetteville Development Services for review and approval (100% plan review) vi. Correct plans to reflect issues noted by Review for Permits, inclusive of any necessary redesign prompted from the permit process. vii. Construction Documents/Plans, Specifications and Project Drawings shall be routed through the City of Fayetteville Development Services, Planning, Engineering, Building Safety, Fire Marshal, and Urban Forestry for required approvals. e. Phase 5: Bidding Services i. Coordinate with City Purchasing Division to ensure all procedures followed for this phase meet state laws and City of Fayetteville Policies. ii. Assist Construction Manager at Risk and City Purchasing Division in reproduction and dissemination of bid sets (project manual and stamped drawings) to the City [PM (1), Purchasing (1) and interested bidders]. Documents should be made available to any interested party electronically at no cost. iii. This project is being funded through bond funds, which are tied to strict deadlines. City will communicate expense deadlines with BSWA as BSWA develops, finalizes, and modifies the project schedule. The City reserves the right to require BSWA to prepare individual trade packages for bidding to expedite the construction and project progress. iv. Coordinate with Construction Manager and City Purchasing Division in the distribution of plans to interested bidders. 1. Distribution of all documents shall be done through the City of Fayetteville Purchasing Division only. 2. City of Fayetteville Purchasing shall be responsible for maintaining an accurate record of plan holder's and provide an updated listing to all interested parties in a timely manner. 3. BSWA to prepare documents for distribution by City Purchasing. v. Coordinate with Construction Manager and City Purchasing Division during pre-bid meeting and attend the Bid Opening. vi. Coordinate with Construction Manager and City Purchasing Division during any process involving Request for Information (RFI). vii. Any addenda shall be provided to the Purchasing Division for review and approval in advance of issuance. Bidders, interested parties, and plan holders shall receive all information included in an addendum at the time of issuance. Professional Architectural Services — Fayetteville Police Facilities APPENDIX A —SCOPE OF SERVICES Page 6 of 8, Last Updated: 10/31/2019 viii. Bid opening shall be held at the City of Fayetteville Administration Building, City Hall, at a time and date coordinated in advance with the City Purchasing Division. ix. Assist with design of Bid Proposal x. Coordinate with City and CMAR to develop a Value Engineering list as needed. f. Phase 6: Construction Administration i. Put forth diligent and fiscally responsible efforts to ensure the project will be completed on time and within budget ii. Facilitate Pre -Construction meeting and conduct regular as jointly determined by City, CMAR, and BSWA owner, architect, and contractor (OAC) progress meetings. iii. Provide Construction Administration. 1. Review, log and approve submittals, shop drawings, Request for Information etc. 2. Review Construction Schedule; efficiently track and manage progress 3. Review Construction Materials Testing reports. 4. Review and approve applications for payment. 5. Coordinate with CMAR on all Request for Change Proposals, Change Orders, etc. including maintaining a log of all such documents. 6. Provide direction for questions and concerns from the Construction Manager in resolution of problems. 7. Civil Engineer to provide inspections for public infrastructure work. iv. City intends to provide regular construction administration services. BSWA shall provide field services, OAC progress meetings, and progress payment review and assistance on a bi-monthly basis, as required by project demands, or otherwise needed. v. BSWA's Construction Administrator to conduct a site visit on a mutually determined schedule after consultation with the City and Construction Manager, including observation of structural concrete placement, underground piping installation and inspections, structural steel, mechanical/electrical/plumbing cover-up, masonry installation, ceiling cover-ups, roofing, etc. 1. Provide site visit report to City of Fayetteville Facilities Management Division, Police Department, CMAR at least one (1) time per month. vi. Conduct Substantial Completion Inspection, coordinate with CMAR to create punch list, substantiate that items noted are completed, and issue Substantial Completion Certificate. vii. City of Fayetteville Facilities Management Division, Police Department and CMAR shall be notified to attend all on-site meetings, review and approve all pay requests, and change order review prior to Mayor's approval. viii. Special Inspections: Professional Architectural Services — Fayetteville Police Facilities APPENDIX A —SCOPE OF SERVICES Page 7 of 8, Last Updated: 10/31/2019 1. Recent code language contains references to "Special Inspections" for various parts of the construction process. The industry is currently meeting these requirements by assigning responsibilities to various Consultants involved in the Construction Industry (Commissioning Agents, Materials Testing Lab, Fire Protection and Smoke Evaluation Consultants, Mechanical and Structural Engineers and Architects). Since these inspections are new to the industry, each jurisdiction has their own interpretation as to how "Special Inspections" are accomplished beyond Standard Construction Administration Activities and what party should be responsible for them. The Design Team will work with the appropriate jurisdiction during the Design Phase of the Project to identify requirements and responsibilities. Many of these inspections may be performed as part of Standard CA services but some may require Additional Services Fees from the Design Team or outside Consultants. These "Special Inspections" must be identified prior to the start of construction in order to be performed at the appropriate time prior to receiving a "Certificate of Occupancy." g. Phase 7: Project Close Out i. Provide Warranty Administration Services during the entire Warranty Period. BSWA to issue Warranty Reports and review items after the Contractor has notified the City that these items are complete. ii. Provide support services as needed during the project close out process. iii. Obtain and review close out submittal from the contractor for completeness before transmitting to the City which include but are not limited to: 1. Contractor's red lines and as -built notes 2. Warranty information 3. Release of Liens 4. Consent of surety 5. Material Safety Data Sheet (MSDS) 6. Operating Manuals 7. Start up and testing reports 8. Building commissioner report 9. As -Built record drawings (in hard copy and digital format) 10. Systems training, including video and audio iv. Issue Final Completion and Acceptance letter to the City recommending acceptance. v. Coordinate with the City and CMAR during an 11 -month and 22 -month project walk-through to identify any warranty issues which need to be resolved prior to the warranty close out period between the City and CMAR or City and third -party system suppliers. Professional Architectural Services — Fayetteville Police Facilities APPENDIX A—SCOPE OF SERVICES Page 8 of 8, Last Updated: 10/31/2019 Appendix B CITY OF FAYETTEVILLE NEW POLICE BUILDING SERVICES AND COMPENSATION BASIC AND SUPPLEMENTAL SERVICES INCLUDED IN THE CONTRACT SCOPE OF WORK BASIC A/E SERVICES: 7.5% of Construction Budget Basic services shall be based on 7.5% of the Construction Budget established by the Construction Manager at Risk (CMAR) and accepted by the City at the end of the Design Development Phase. The preliminary construction budget as established by Dewberry Police Facility Space Needs Assessment date 7/2018 is $28,445,508. Based on this preliminary construction budget Basic Service Fees including Structural (Appendix J), Mechanical, Electrical & Plumbing (Appendix K) Engineering Services will be set at $2,125,733. Basic Services Fees will be adjusted at the conclusion of Design Development Phase based upon CMAR pricing. Architect will receive no adjustment in fee should final CMAR pricing vary from CMAR Design Development Phase pricing. The Basic Service Fees will be billed monthly by percentage complete of each phase. Fees to be billed per phase as follows: Schematic Design 20% 426,683 Design Development 25% 533,353 Construction Documents 30% 640,023 Bid/Contract 5% 106,671 Construction Administration 20% (Less Note A) 419,003 2,125,733 Note A: Basic Services assumes 66 construction administrations trips to the site. City has requested trips be reduced to 60. Construction administration fee to be reduced as follows: 6 trips x 8 hours x $160/HR = $7,680. Project On site Construction Administration Meetings will occur every two weeks. Construction is projected to take 18 months. Should construction extend beyond 20 months with no delay caused by Design Team, Architect reserves the right to request additional services at $17,000 per month. These additional services must be approved by Owner. SUPPLEMENTAL SERVICES INCLUDED AS PART OF SERVICES TO BE PROVIDED: 1. Programming Services: Fee $28,000 Review previous Study performed by Dewberry (Dated 7/2018). This service assumes projected staffing in study is accurate and not part of programming update. Study to include program of spaces, adjacencies, workflows, activities and special uses. Services to be billed hourly. 2. Large Scale Development Review Process: Fee $18,000 Design Team to produce required documents and material boards to conform to City Planning process. Architectural services to be billed hourly ($4,500). Civil Services lump sum fee ($13,500). 3. Civil Engineering Off -Site Services: Fee $0 No off-site utilities or roadways are included in this scope of work. 4. Civil Engineering On -Site Services: Fee $141,500 Survey, Site Grading, horizontal control paving, drainage, site utilities, and Construction Administration. Boundary Survey by City. No traffic impact study is included in this scope. Appendix B, Page 1 of 4 5. Accessibility Consulting Services: Fee $3,900 Construction Document Plan Review to evaluate compliance with the 2010 ADA standards, the Accessibility Provisions of 2012 AR Fire Prevention code & A117.1 — 2009. On-site Substantial Completion Punch List Review will be provided to confirm CMAR conformance. 6. Landscape Design Services: Fee $21,000 Landscape and irrigation system design specifications. 7. Cost Estimating Services: Not included in this scope of work. All cost estimating to be provided by CMAR. 8. Furniture Selection and Interior Design Services: Fee $172,050 Furniture Selection, Finish Coordination, Procurement and Installation Coordination. Fee $1.85/S.F. x 55,500 S.F. _ $102,675. Interior Design Services 55,500 S.F. at $1.25/S.F. _ $69,375. 9. Technology Systems Design Services: Fee $140,800 Design of Owner I.T. Systems including Converged Data Network, Telephone and Wireless Network. Documentation of raceways for security systems. Design of DAS for Radio and Cellular Systems. Design of AV Systems. HVAC and Firing Range Acoustical Review. Fee $128,000. Architectural co-ordination of these services $12,800 (10%). 10. LEED Consulting Services: Fee $169,225 LEED Consulting (Entegrity) 45,595 LEED MEP Coordination (ME Engineers) 15,000 LEED Architectural (BSW) 22,000 Building Modeling (Entegrity) 22,490 Daylight Modeling 4,510 Fundamental Commissioning 44,235 Indoor Air Quality Testing 9,625 Air Barrier Testing 5,770 11. Record Drawings: Fee $16,000 Prepare a set of electronic documents showing significant changes in the work during construction from data furnished by Contractor. Update electronic files with all changes issued during construction by Design Team. 12. Art Consulting Services: Not included in this scope of work. 13. Exercise Equipment: Not included in this scope of work. Appendix B, Page 2 of 4 14. Reimbursable Costs: Budqet $112,442 Phase Attendees I Trips I Staff Days Unit Cost I Total I Notes Architectural Programming PM/SP 3 2 1 1,400 2,800 A Schematics PM/PD 8 2 1 1,200 9,600 C Design Development PM/PA 4 2 2 1,700 6,800 B PM/PA 4 2 1 1,400 5,600 D Construction Documents PM/PA 4 2 1 1,200 5,600 D Bidding PM/PA 2 2 1 1,200 2,400 C Construction Administration CA (36) S4 1 1 610 32,940 C PM (2) PD (2) PA (6) CA (8) Interior Design / Furniture Selection 6 6 1 1 610 3660 E Consultants Civil 2,500 ADA 700 Technology 7,200 MEP 10,000 Structural 4,900 LEED 3,000 Reproduction / Photos/ Delivery / Misc. 4,520 Subtotal 102,220 Architectural Mark-up (10%) 1 10,222 Total 1 112, 442 Notes: A. Staff traveling from two different BSW offices B. Two and one half day trip for two full days of meetings C. One day round trip D. One and one half day trip for one full day meeting E. Preliminary Interior Design & Furniture Selection Meetings will be held as part of Design Development Meetings. Detailed Interior Design Meetings will be held in Dallas during Construction Document Phase due to scope of materials / presentation & Material Library access. Furniture Tours & Detailed Finish and Selection Meetings will be held in Dallas F. Attendees: Project Manager (PM), Project Architect (PA), Project Designer (PD), Senior Programmer (SP), Construction Administration (CA), Interior Designer (ID) Appendix B, Page 3 of 4 SUPPLEMENTARY SERVICES FEES All fees associated with supplemental services are to be considered as a "not to exceed amount". Any increases for supplemental services may only be done with authorization of the Owner. In addition, all work to be performed under supplemental services will only be billed for the actual work performed. Any reduction in the scope of work, tasks to be completed or change to the desired duties performed by the provider of the supplemental services will have a corresponding reduction on the fee charged for those services. Any supplemental service may be reduced or eliminated by the Owner after consultation with the Architect as long as such reduction or elimination occurs prior to performance of such work. SCOPE OF WORK ASSUMPTIONS A. Geotechnical Report by Owner. B. Materials testing services during construction to be provided by Owner. C. Boundary Survey by Owner. FEE SUMMARY Basic Services 2,125,733 Supplemental Services 710,475 Total Fees 2,836,208 Reimbursable Budget 112,442 Total Fees & Reimbursable Costs 2,948,650 Appendix B, Page 4 of 4 APPENDIX B CITY OF PAYETTEYILLE ARKANSAS City of Fayetteville, AR Purchasing Division, Room 306 113 W. Mountain Street Fayetteville, AR 72701 Phone: 479-575-8220 TDD (Telecommunication Device for the Deaf): 479.521.1316 REQUEST FOR QUALIFICATION: RFQ 19-01, Engineering & Architectural Services DEADLINE: Wednesday, January 23, 2019 prior to 2:00:00 PM, local time DELIVERY LOCATION: Room 306 — 113 W. Mountain, Fayetteville, AR 72701 PURCHASING AGENT: Les McGaugh, Imcgaugh@fayetteville-ar.gov DATE OF ISSUE AND ADVERTISEMENT: Wednesday, January 02, 2019 and January 09, 2019 REQUEST FOR STATEMENT 0 UALFICATION RFQ 19-01 Engineering and AAwhitAtural Services It is the intent for the accepted respon6e�all s sol* ion to be considered for a engineering and archi s io r 2019. Additional selections may be.6 fro s citation if the Cit asses the onds in 9. The City reserves th issue a ep ate RFQ at any time for any job specific en ineerinarchitectural selection. Submittals shall be submitted in sealed envelopes labeled with the solicitation number, solicitation name, and the name and address of the firm. All statements of qualification shall be submitted in accordance with the attached City of Fayetteville specifications and documents attached hereto. Each Proposer is required to fill in every blank and shall supply all information requested; failure to do so may be used as basis of rejection. Any bid, proposal, or statements of qualification will be rejected that violates or conflicts with state, local, or federal laws, ordinances, or policies. The undersigned hereby offers to furnish & deliver the articles or services as specified, at the prices & terms stated herein, and in strict accordance with the specifications and general conditions of submitting, all of which are made a part of this offer. This offer is not subject to withdrawal unless upon mutual written agreement by the Proposer/Bidder and City Purchasing Manager. City of Fayetteville, AR RFQ 19-01, Engineering & Architectural Services Page 1 of 16 NO STA' AC ENTS LATER DATE. City of Fayetteville, AR RFQ 19-01, Engineering & Architectural Services Page 2 of 16 m City of Fayetteville RFQ 19-01, Engineering & Architectural Services Advertisement RFQ 19-01, Engineering and Architectural Services Request for Statement of Qualifications City of Fayetteville, Arkansas The City of Fayetteville, Arkansas, is requesting statements of qualifications from firms interested in providing engineering, architectural, & land surveying services for 2019 street, drainage, bridge, water & sewer, trails, parks and other projects. To be considered, statements of qualification shall be received at the City Administration Building, City Hall, Purchasing — Room 306, 113 West Mountain, Fayetteville, Arkansas before Wednesday, January 23, 2019 prior to 2:00:00 PM, local time. No late submittals will be accepted. Submittals will not be accepted at a �er date. Forms & addendums can be downloaded from the City's web regarding the process should be directed to Les McGaugh at Imc Statements of qualification submitted shall be qualified of the state and local governments where the proje d. Pursuant to Arkansas Code Annotated §22 -9 - women business enterprises to bid on Fayetteville encourages all general women business enterprises. All questions or (479)575-8220. in accordance with all applicable laws C4goods, lieencourages all qualified small, minority and services, and construction. Also, City of rtions of their contract to qualified small, minority and The City of Fayetteville reserves the ri o rZTar1y or all proposals and to waive irregularities therein, and all Proposers shall agree that such rejection II without liability on the part of the City of Fayetteville for any damage or claim brought by any Proposer because of such rejections, nor shall the Proposers seek any recourse of any kind against the City of Fayetteville because of such rejections. The filing of any Proposal in response to this invitation shall constitute an agreement of the Proposer to these conditions. CITY OF FAYETTEVILLE, ARKANSAS By: Les McGaugh Title: Purchasing Agent Ad date: 01/02/19 & 01/09/19 City of Fayetteville, AR RFQ 19-01, Engineering & Architectural Services Page 3 of 16 City of Fayetteville RFQ 19-01, Engineering and Architectural Services Appendix City of Fayetteville, AR RFQ 19-01, Engineering & Architectural Services Page 4 of 16 SECTION: PAGE NUMBER Cover Page 01 Advertisement 02 SECTION A: General Terms &Conditions 04 SECTION B: Vendor References 11 SECTION C: Signature Submittal 12 SECTION D: Summary Form 14 City of Fayetteville RFQ 19-01, Engineering and Architectural Services SECTION A:General Terms&Conditions 1. SUBMISSION OF A STATEMENT OF QUALIFICATION SHALL INCLUDE: a. A written narrative describing the method or manner in which the Proposer proposes to satisfy requirements of this RFQ in the most cost effective manner. The term Proposer shall be in reference to a firm or individual responding to this solicitation. The term proposal is used in this documents as equal to statement of qualification. b. A description of the Proposer's experience in providing the same or similar services as outlined in the REQ. This description should include the names of the person(s) who will provide the services, their qualifications, and the years of experience in performing this type of work. Also, include the reference information requested in this REQ. c. Statement should be no more than twenty five (25) pages; single sided, standard, readable, print on standard 8.5x11 papers. Proposers are also allowed to submit a three (3) page (maximum) executive summary. The following items will not count toward the page limitations: appendix, cover sheet, 3-page executive summary, resumes(resumes shall be no more than 1 page per person), and forms provided by the City for completion. d. All Proposers shall submit one (1) paper copy of their statement of quication as well as one (1) electronic copy on a properly labeled CD or other electronic media device. e Iectronic copy submitted should be submitted as a SINGLE FILE in format acceptable to Adobe in a save able f mat. iles contained on the CD or electronic media shall not be restricted against saving or printing. The elect ' copy shall be identical to the original papers submitted. Electronic copies shall not be submitter vi e ail to City employees by the Proposer. e. Proposals will be reviewed following the stated .- . -, shown over sheet of this document. Only the names of Proposer's will be available after the . a - ntil a n een awarded by the Fayetteville City Council. All interested parties understand p .cume wi _ available until after a valid contract has been executed and at that time only for ♦/th to ed sele 'o f. Proposers shall submit a statement (f/E lificatio 1: - -• documentation published by the Fayetteville Purchasing Division. �r•� g. Proposals shall be enclosed ' envelo es�ckages addressed to the City of Fayetteville, Purchasing Division, Room 306, 1 ain, Fayet it 72701. The name, address of the firm and Bid, RFP, or RFQ number shall be o of he a ging as well as on any packages enclosed in shipping containers or boxes. • h. Proposals must follow the forma NV. Proposers should structure their responses to follow the sequence of the RFQ, if provided. i. Proposers shall have experience in work of the same or similar nature, and must provide references that will satisfy the City of Fayetteville. Proposer may furnish a reference list of clients for whom they have performed similar services and must provide information as requested in this document. j. Proposer is advised that exceptions to any of the terms contained in this RFQ or the attached service agreement must be identified in its response to the RFQ. Failure to do so may lead the City to declare any such term non- negotiable. Proposer's desire to take exception to a non-negotiable term will not disqualify it from consideration for award. k. Local time shall be defined as the time in Fayetteville, Arkansas on the due date of the deadline. Documents shall be received before the deadline time as shown by the atomic clock located in the Purchasing Division Office. 2. WRITTEN REQUESTS FOR INTERPRETATIONS OR CLARIFICATION: No oral interpretations will be made to any firms as to the meaning of specifications or any other contract documents. All questions pertaining to the terms and conditions or scope of work of this proposal must be sent in writing via e- City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 5 of 16 mail to the Purchasing Department. Responses to questions may be handled as an addendum if the response would provide clarification to the requirements of the proposal. All such addenda shall become part of the contract documents. The City will not be responsible for any other explanation or interpretation of the proposed RFQ made or given prior to the award of the contract. 3. RIGHTS OF CITY OF FAYETTEVILLE IN THIS PROCESS: In addition to all other rights of the City of Fayetteville, under state law,the City specifically reserves the following: a. The City of Fayetteville reserves the right to rank firms and negotiate with the highest-ranking firm. Negotiation with an individual Proposer does not require negotiation with others. b. The City of Fayetteville reserves the right to select the proposal that it believes will serve the best interest of the City. c. The City of Fayetteville reserves the right to accept or reject any or all proposals. d. The City of Fayetteville reserves the right to cancel the entire request. e. The City of Fayetteville reserves the right to remedy or waive technical or immaterial errors in the request for statements of qualification or resulting submittal. f. The City of Fayetteville reserves the right to request any necessarrtlarifications, additional information, or proposal data without changing the terms of the proposal. g. The City of Fayetteville reserves the right to make selection f the roposer to perform the services required on the basis of the original proposals without negotiation. h. The City of Fayetteville intends on utilizing the r-cci sals for a•plicable 2019 engineering, architectural, and land surveying projects. Projects believe.. e under 0,00. by the City will be selected by the Department/Division head in accordance with t /6 nted s • 'on ' is in this RFQ. Projects expected to exceed $20,000 shall be voted on by the s: • •mmit a -fated contract exceeding $20,000 shall require formal authorization by the Faye - y Coun • 4. EVALUATION CRITERIA: The evaluation criterion defines the Illb that will be use by the selection committee to evaluate and score responsive, responsible and qua ' a . .sals. ko shall include sufficient information to allow the selection committee to thoroughly e to score prop sals. h proposal submitted shall be evaluated and ranked by a selection committee. The c be a ar the most qualified Proposer, per the evaluation criteria listed in this RFQ. Proposers are not g ranteed is nke 5. COSTS INCURRED BY PROPOSERS: All expenses involved with the prep and submission of proposals to the City, or any work performed in connection therewith, shall be borne solely by the Proposer(s). No payment will be made for any responses received, or for any other effort required of, or made by,the Proposer(s) prior to contract commencement. 6. ORAL PRESENTATION: 1 An oral presentation and/or interview may be requested of any firm, at the selection committee's discretion. 7. CONFLICT OF INTEREST: a. The Proposer represents that it presently has no interest and shall acquire no interest, either direct or indirect, I which would conflict in any manner with the performance or services required hereunder, as provided in City of Fayetteville Code Section 34.26 titled "Limited Authority of City Employee to Provide Services to the City". b. The Proposer shall promptly notify Les McGaugh, City Purchasing Agent, in writing, of all potential conflicts of interest for any prospective business association, interest, or other circumstance which may influence or appear to influence the Proposer's judgment or quality of services being provided. Such written notification shall identify the prospective business association, interest or circumstance, the nature of which the Proposer may undertake City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 6 of 16 and request an opinion to the City as to whether the association, interest or circumstance would, in the opinion of the City,constitute a conflict of interest if entered into by the Proposer. The City agrees to communicate with the Proposer its opinion via e-mail or first-class mail within thirty days of receipt of notification. 8. WITHDRAWAL OF PROPOSAL: A proposal may be withdrawn at any time. 9. LATE PROPOSAL OR MODIFICATIONS: a. Proposal and modifications received after the time set for the proposal submittal shall not be considered. Modifications in writing received prior to the deadline will be accepted. The City will not be responsible for misdirected bids. Proposers should call the Purchasing Division at(479)575-8220 to insure receipt of their submittal documents prior to opening time and date listed. b. The time set for the deadline shall be local time for Fayetteville,AR on the date listed. All proposals shall be received in the Purchasing Division BEFORE the deadline stated. The official clock to determine local time shall be the atomic clock located in the Purchasing Division, Room 306 of City Hall, 113 W. Mountain, Fayetteville,AR. 10. LOCAL,STATE,AND FEDERAL COMPLIANCE REQUIREMENTS: a. The laws of the State of Arkansas apply to any purchase made under thy' request for statements of qualification. Proposers shall comply with all local, state, and federal direct' , ordl�rs and laws as applicable to this proposal and subsequent contract(s) including but not limited to E al E loyment Opportunity (EEO), Disadvantaged Business Enterprises(DBE), &OSHA as applicable to this con ct. b. Pursuant to Arkansas Code Annotated §22-9-203 The Ci of Fayetteville encourages all qualified small, minority and women business enterprises to bid on and r • cts for •sods, services, and construction. Also, City of Fayetteville encourages all general contract u contrac .orti. ,s of their contract to qualified small, minority and women business enterprises. ' 11. COLLUSION: The Proposer, by affixing his or her signatu i propo $;ethe following: "Proposer certifies that his proposal is made without previous un.iii -1*iilg, agreeme .r co nection with any person,firm or corporation making a proposal for the same ite s le .r services d is i .11 respects fair, without outside control, collusion, fraud, or otherwise illegal action." Si 12. RIGHT TO AUDIT FOIA AND ON: a. The City of Fayetteville r rues the Are o uditing a vendor's records as such records relate to purchases between the City and said vendor b. Freedom of Information Act: Cit ontr is and documents prepared while performing City contractual work are subject to the Arkansas Freedom o ormation Act. If a Freedom of Information Act request is presented to the City of Fayetteville, the (Contractor) will do everything possible to provide the documents in a prompt and timely manner as prescribed in the Arkansas Freedom of Information Act (A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs pursuant to the FOIA may be assessed for this compliance. c. Legal jurisdiction to resolve any disputes shall be Arkansas with Arkansas law applying to the case. 13. CITY INDEMNIFICATION: The successful Proposer(s) agrees to indemnify the City and hold it harmless from and against all claims, liability, loss, damage or expense, including but not limited to counsel fees, arising from or by reason of any actual or claimed trademark, patent or copyright infringement or litigation based thereon, with respect to the services or any part thereof covered by this order, and such obligation shall survive acceptance of the services and payment thereof by the City. 14. VARIANCE FROM STANDARD TERMS& CONDITIONS: City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 7 of 16 All standard terms and conditions stated in this request for statements of qualification apply to this contract except as specifically stated in the subsequent sections of this document, which take precedence, and should be fully understood by Proposers prior to submitting a proposal on this requirement. 15. ADA REQUIREMENT FOR PUBLIC NOTICES&TRANSLATION: Persons with disabilities requiring reasonable accommodation to participate in this proceeding/event, should call 479.521.1316 (telecommunications device for the deaf), not later than seven days prior to the deadline. Persons needing translation of this document shall contact the City of Fayetteville, Purchasing Division, immediately. 16. PAYMENTS AND INVOICING: The Proposer must specify in their proposal the exact company name and address which must be the same as invoices submitted for payment as a result of award of this RFQ. Further, the successful Proposer is responsible for immediately notifying the Purchasing Division of any company name change, which would cause invoicing to change from the name used at the time of the original RFQ. Payment will be made within thirty days of invoice received. The City of Fayetteville is very credit worthy and will not pay any interest or penalty for untimely payments. Payments can be processed through Proposer's acceptance of Visa at no additional costs to the City for expedited payment processing. The City will not agree to allow any increase in hourly rates by the contract without PRIOR Fayetteville City Council approval. 17. CANCELLATION: , a. The City reserves the right to cancel this contract withou ause y giving thirty (30) days prior notice to the Contractor in writing of the intention to cancel or with cause I time the Contractor fails to fulfill or abide by any of the terms or conditions specified. • ser b. Failure of the contractor to comply with any • h�pr isions o ontract shall be considered a material breach of contract and shall be cause for immoiiii t minati n 1 ' tract at the discretion of the City of Fayetteville. c. In addition to all other legal remedies a ' . to he Cit tteville, the City reserves the right to cancel and obtain from another source, any item• : Dr servic- 4.. •a not been delivered within the period of time libthe date of order as determi •. - City of Faye -ville. d. In the event sufficient budget- . .re not av 'for a new fiscal period, the City shall notify the vendor of such occurrence and tra IV I t- minat o ast day of the current fiscal period without penalty or expense to the City. 18. ASSIGNMENT,SUBCONTRACTI ,CORPO TIONS AND/OR MERGERS: a. The Contractor shall perform t con a . No assignment of subcontracting shall be allowed without prior written consent of the City. If a os intends to subcontract a portion of this work,the Proposer shall disclose such intent in the proposal submitte s a result of this REQ. b. In the event of a corporate acquisition and/or merger, the Contractor shall provide written notice to the City within thirty (30) calendar days of Contractor's notice of such action or upon the occurrence of said action, whichever occurs first. The right to terminate this contract, which shall not be unreasonably exercised by the City, shall include, but not be limited to, instances in which a corporate acquisition and/or merger represent a conflict of interest or are contrary to any local, state, or federal laws. Action by the City awarding a proposal to a firm that has disclosed its intent to assign or subcontract in its response to the RFQ without exception shall constitute approval for purpose of this Agreement. 19. NON-EXCLUSIVE CONTRACT: Award of this RFQ shall impose no obligation on the City to utilize the vendor for all work of this type, which may develop during the contract period. This is not an exclusive contract. The City specifically reserves the right to concurrently contract with other companies for similar work if it deems such an action to be in the City's best interest. In the case of multiple-phase contracts,this provision shall apply separately to each item. City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 8 of 16 20. ADDITIONAL REQUIREMENTS: The City reserves the right to request additional services relating to this RFQ from the Proposer. When approved by the City as an amendment to the contract and authorized in writing prior to work, the Contractor shall provide such additional requirements as may become necessary. 21. SERVICES AGREEMENT: A written agreement, in substantially the form attached, incorporating the RFQ and the successful proposal will be prepared by the City, signed by the successful Proposer and presented to the City of Fayetteville for approval and signature of the Mayor. 22. INTEGRITY OF STATEMENT OF QUALIFICATION (RFQ) DOCUMENTS: Proposers shall use the original RFQ form(s) provided by the Purchasing Division and enter information only in the spaces where a response is requested. Proposers may use an attachment as an addendum to the RFQ form(s) if sufficient space is not available on the original form for the Proposer to enter a complete response. Any modifications or alterations to the original RFQ documents by the Proposer,whether intentional or otherwise,will constitute grounds for rejection of such RFQ response. Any such modifications or alterations a Proposer wishes to propose shall be clearly stated in the Proposer's REQ response and presented in the form of an addendum to the original RFQ documents. 23. LOBBYING: Lobbying or communicating with selection committee member , City f Fayetteville employees, or elected officials regarding request for proposals, request for qualifications, bids co acts, during the pendency of bid protest, by the bidder/proposer/protestor or any member of the b' der oposer's/protestor's staff, and agent of the bidder/proposer/protestor, or any person employed b*a I entity affiliated with or representing an organization that is responding to the request for proposal, reque u ification, . . contract, or has a pending bid protest is strictly prohibited either upon advertisement or esta li, ed b A -e City of Fayetteville and shall be prohibited until either an award is final or the pr ally re e . • ity of Fayetteville; provided, however, nothing herein shall prohibit a prospective/ de roposer f ontacting the Purchasing Division to address . situations such as clarification and/or que ,. ted too ment process. For purposes of this provision lobbying activities or communication s i Al - but not .� - o, influencing or attempting to influence action or non-action in connection with any It t for proposal, re. -st for qualification, bid or contract through direct or indirect oral or written communi . an att p . •btain goodwill of persons and/or entities specified in this provision. Such actions ma us eq est for o..tr request for qualification, bid or contract to be rejected. 24. DEBARRED ENTITIES: • By submitting a statement o qualifi ' nS4e r ates submitting entity is not a debarred contractor with the federal,any state, or local governme . 25. OTHER GENERAL CONDITIONS: a. Proposers shall provide the City with proposals signed by an employee having legal authority to submit proposals on behalf of the Proposer. The entire cost of preparing and providing responses shall be borne by the Proposer. b. The City reserves the right to request any additional information it deems necessary from any or all Proposers after the submission deadline. c. The request for statement of qualification is not to be construed as an offer, a contract, or a commitment of any kind; nor does it commit the city to pay for any costs incurred by Proposer in preparation. It shall be clearly understood that any costs incurred by the Proposer in responding to this request for statements of qualification is at the Proposer's own risk and expense as a cost of doing business. The City of Fayetteville shall not be liable for reimbursement to the Proposer for any expense so incurred, regardless of whether or not the proposal is accepted. City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 9 of 16 d. If products, components, or services other than those described in this bid document are proposed, the Proposer must include complete descriptive literature for each. All requests for additional information must be received within five working days following the request. e. Any uncertainties shall be brought to the attention to Les McGaugh immediately via telephone(479.575.8220)or e- mail (Imcgaugh@fayetteville-ar.gov). It is the intent and goal of the City of Fayetteville Purchasing Division to provide documents providing a clear and accurate understanding of the scope of work to be completed and/or goods to be provided. We encourage all interested parties to ask questions to enable all Proposers to be on equal terms. f. Any inquiries or requests for explanation in regard to the City's requirements should be made promptly to Les McGaugh, City of Fayetteville, Purchasing Agent via e-mail (ImcgaughWfavetteville-ar.gov) or telephone (479.575.8220). No oral interpretation or clarifications will be given as to the meaning of any part of this request for statements of qualification. All questions, clarifications, and requests, together with answers, if any, will be provided to all firms via written addendum. Names of firms submitting any questions, clarifications, or requests will not be disclosed until after a contract is in place. g. At the discretion of the City, one or more firms may be asked for more detailed information before final ranking of the firms,which may also include oral interviews. h. Any information provided herein is intended to assist the Proposer ince preparation of proposals necessary to properly respond to this REQ.The RFQ is designed to provid lified Proposers with sufficient basic information to submit proposals meeting minimum specifications and test equirements, but is not intended to limit a RFQ's content or to exclude any relevant or essential data. i. Proposers irrevocably consent that any legal actionsoring against it under, arising out of or in any manner relating to this Contract shall be controlled by Ar'. 's la Propo . •by expressly and irrevocably waives any claim or defense in any said action or proceedin: .. • any a e: •d lac. • •urisdiction or improper venue or any similar basis. j. The successful Proposer shall not assign le or any *. o is Contract or any monies due or to become due hereunder without written consent of o Fayettevi • , , - e successful Proposer assigns all or any part of any monies due or to become due 4•• Contract,th• strument of assignment shall contain a clause substan- tially to the effect that is agre-- .'ii'• right of t assignee in and to any monies due or to become due to the successful Proposer shall be It t. .rior Illios persons, firms, and corporations for services rendered or materials supplied fort .nce of the s ice Iled for in this contract. k. The successful Proposer' ttention ii, to the fact that all applicable Federal and State laws, municipal ordinances, and the rules nd re o o I thorities having jurisdiction over the services shall apply to the contract throughout, and they w bed d to be included in the contract as though written out in full herein. The successful Proposer shall ke i elf/herself fully informed of all laws, ordinances and regulations of the Federal, State, and municipal governments or authorities in any manner affecting those engaged or employed in 1 providing these services or in any way affecting the conduct of the services and of all orders and decrees of bodies or tribunals having any jurisdiction or authority over same. If any discrepancy or inconsistency should be discovered in these Contract Documents or in the specifications herein referred to, in relation to any such law, ordinance, regulation,order or decree,s/he shall herewith report the same in writing to City of Fayetteville. 26. INSURANCE: a. Any project selected under this RFQ shall require professional liability insurance in the amount of$1 million US dollars, at minimum. Such Certificate of Insurance shall list the City as an additional insured and not be required unless firm is selected. City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 10 of 16 27. SELECTION CRITERIA: The evaluation criterion below defines the factors which will be used by the selection committee to evaluate and score responsive, responsible and qualified proposals. The evaluation factors are as follows: 1. 30 Points — Specialized experience and technical competence of the firm with respect to the type of professional services required 2. 25 Points—Capacity and capability of the firm the perform the work in question including specialized services, within the time limitations fixed for the completion of the project 3. 25 Points— Past record of performance of the firm with respect to such factors as control of costs, quality of work, and ability to meet schedules and deadlines 4. 20 Points—Firm's proximity to and familiarity with the area in which the project is located **Note: Price shall not be a considered factor used to select a vendor. In the event the City is not able to negotiate a successful contract with the selected vendor, the City reserves the right to cease negotiations with such selected vendor and proceed on to the next selected vendor. Statements of Qualification/Proposals shall NOT include prices, hourly fees, consulting rates,etc. of any kind. Co) • 1961(1\11k CO4C(111111W4((( ISeillit* cLf City of Fayetteville,AR RFQ 19-01, Engineering&Architectural Services Page 11 of 16 City of Fayetteville RFQ 19-01, Engineering and Architectural Services SECTION B: Vendor References The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated: COMPANY NAME: NUMBER OF YEARS IN BUSINESS: HOW LONG IN PRESENT LOCATION: TOTAL NUMBER OF CURRENT EMPLOYEES: FULL TIME PART TIME NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: FULL TIME PART TIME PLEASE LIST FOUR(4) REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICES FOR WITHIN THE PAST FIVE(5) YEARS(All fields must be completed): 1. 2. COMPANY NAME COMPANY NAME CITY,STATE,ZIP CI STAT IP CONTACT PERSON ♦ ACT PERSON TELEPHONE TELEP • E 111.19 FAX NUMBER :ER E-MAIL ADDRESS CO E-MAIL ADDRESS 4A 3. 4. COMPANY NAME COMPANY NAME CITY,STATE,ZIP CITY,STATE,ZIP CONTACT PERSON CONTACT PERSON TELEPHONE TELEPHONE FAX NUMBER FAX NUMBER E-MAIL ADDRESS E-MAIL ADDRESS City of Fayetteville,AR RFQ 19-01, Engineering&Architectural Services Page 12 of 16 City of Fayetteville RFQ 19-01, Engineering and Architectural Services SECTION C: Signature Submittal 1. Disclosure Information Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS,AS IT APPROPRIATELY APPLIES TO YOUR FIRM: 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS(Please explain): 0 I certify that;as an officer of this organization,or per the*tttter of authorization, am duly authorized to certify the information provided herein are accurate and true; . , rganizati . comply with all State and Federal Equal Opportunity and Non-Discrimination requiremeiiil nditio► i • ent. 2.Additional Informationc\ At the discretion of the City,one or more fir ' be aske. 4p,_ - •-tailed information before final ranking of the firms,which may also include oral inter 'al • E:Each Prop. - shall submit to the City a primary contact name,e- mail address,and phone number(pr ell phone ber) here the City selection committee can call for clarification or interview via teleph Name of Firm: leilliliP ` ,4\ Name of Primary Contact: 0 Title of Primary Contact: Phone#1 (cell preferred): Phone#2: E-Mail Address: 3. Please acknowledge receipt of addenda for this invitation to bid, request for proposal, or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFQ documents to the same extent as though it were originally included therein. Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein. Failure to do so may subject vendor to disqualification. City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 13 of 16 ADDENDUM NO. SIGNATURE AND PRINTED NAME DATE ACKNOWLEDGED 4. As an interested party on this project, you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. 5. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayette ' Pureeing Division. NAME: COMPANY: *SI4, PHYSICAL ADDRESS: MAILING ADDRESS: <1(13# PHONE: FAX: <Z1111111°' E-MAIL: ri9c :c NI Signed by : )9(• SIGNATURE: PRINTED NAME : TITLE: DATE: City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 14 of 16 City of Fayetteville RFQ 19-01, Engineering and Architectural Services SECTION E: 2019 Annual Statement of Qualifications Summary Form ATTENTION: This form shall be completed and returned with EACH SUBMITTED Statement of Qualification. The City will utilize the selection marked by each firm to correspond with the scope of work for each project. NAME OF FIRM: SUMMARY STATEMENT: Proposer should provide summary information on this form by checking the areas of expertise based on experience and qualifications. This form must be completed and returned in order for your proposal to be eligible for consideration. Airport Parks: Strategic Planning Architecture Parks: Campground Planning Bridges Parks: Land Dedication Fees Consultant Civil/Structural Design "arks: Aquatics Consultant Construction Management Storm Water Management Drainage Design, Analysis, & Planning Street Intersection Improvements/Design Electrical Structural Design • Environmental Analysis, Remediation, & Permitting . tural Design: Emph in Fire Stations Environmental Water Services ructural Design: Emph in Police Stations Floodplain Services Surveying GIS Mapping Sustainability Design Geotechnical Engineeri Testing Services: Soil/Materials Hydraulics Traffic Studies Hydrology Value Engineering IS?1111111P •Interior Design ` Wastewater Design Landscape Architecture Wastewater Management Master Planning: City/Govern ent Wastewater Modeling Master Planning: Parks Wastewater Rate Studies Master Planning: Streets Wastewater SSES Master Planning:Wastewater Water Rate Studies Master Planning:Water Water Design Mechanical Water Management Natural Resource Planning Water Modeling: Parking Decks Water Quality Monitoring Parking Decks with mixed use Wetlands City of Fayetteville,AR RFQ 19-01, Engineering&Architectural Services Page 15 of 16 Other: Other: Other: Other: 2.) PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR STATEMENT OF QUALIFICATIONS: a) I,as an officer of this organization, or per the attached letter of authorization, am duly authorized to certify the information provided herein are accurate and true; Name of Firm Printed Name Signature Title • Date ` irl‘ N ) 09* 6\A 0\ City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 16 of 16 Appendix D ,„ STATEMENT OF QUALIFICATIONS CITY OF FAYETTEVILLE RFQ 19-01, ENGINEERING & wily ARKANSAS ARCHITECTURAL SERVICES JANUARY 23, 2019 I 2:00 PM � { R t 1 a i L. € — ,. _� .... _... .�..,. _tea. . ,. �.. M - BRINKLEY gial -1 SARGENT � _ W I G I N T O N TABLE OF CONTENTS REQUEST FOR STATEMENT OF QUALIFICATION RFQ 19-01 Engineering&Architectural Services page '1. Executive Summary ES-1 2. Specialized Experience&Technical Competence&Record of performance 1 3. Capacity&Capability&Resumes 17 4. Appendix A-1 I 5. Forms Attached S 4g 4 M1 gg K "'� t3Aya. .3 pate 1: Fort Collins Police Headquarters I Fort Collins, Colorado "My heartfelt THANKS to each of you for the role you played in this GREAT achievement. This extraordinary building deserves Gold! The building still looks like new after two years of occupancy. I still receive many laudatory comments on this outstanding facility. Thanks again for a job well done!" Ron Kechter,Facilities Project Manager City of Fort Collins, Colorado 1 EXECUTIVE SUMMARY January 21,2019 Qualified Personnel: BSW is managed by seven principals Les McGaugh, Purchasing Agent working together through an understanding of distinct City of Fayetteville specialties. Our project architects and designers have broad Room 306 113 W. Mountain experience covering all types of public projects.With over four Fayetteville,AR 72701 decades working in public architecture,our staff is armed with the knowledge to lead you through the study process. RE: Request for Statement of Qualification RFQ 19-01, Engineering and Architectural Services Principal Led: Brinkley Sargent Wiginton is built on the philosophy of principal involvement and leadership throughout Dear Mr. McGaugh and the Selection Committee members, the project.We are so committed to you receiving the highest quality service for this project,we have included three subject We applaud the City of Fayetteville on it's prudent decision matter principals on this project.Greg Read will serve as your to pursue the most qualified architectural firms to serve the single point of contact for the duration of the project. City. Brinkley Sargent Wiginton Architects(BSW)is submitting our qualification specifically for the planning and design of your pending new Police facility. For each national project we design, BSW teams with a local architect. For this police project we have teamed with Harrison French & Associates . (HFA)to be a local liaison throughout the project and to be the f . . "boots-on-the-ground"providing construction administration. • •;''''"' ifr fir — N:: ' -1 ----„,,,, Industry Leaders: BSW has been at the forefront of r 1.1•1091 1 . working with municipalities for 43 years. We are experts at • " ' - " programming, planning, and designing public safety facilities. Our process is direct, focused, and helps you get to the information you need quickly and accurately. Our process EXPERIENCE WITH PROJECT TYPE has resulted in the design of award-winning facilities across BSW offers extensive and relevant experience in the the nation. We have completed 450+ public projects which development of police facilities.We understand the challenges has allowed us to develop extensive expertise and a deep and benefits of developing a design that promotes department understanding of the requirements of municipal facilities. interaction, efficiency, privacy, and safety for the employees 4 We have been speakers at conferences and and citizens.BSW has studied,planned,and/or designed over i honored with design awards. Our expertise is 100 public safety related facilities nationally. recognized by the International Association of Chiefs of Police (IACP)with our three-day seminar, Design Experience with Police Buildings: Our firm is a held twice each year, regarding how to plan and design a national leader when it comes to programming and designing police facility.At our Spring 2018 seminar we had the pleasure governmental projects for public safety. Our public safety of Deputy Chief Reynolds' and Captain Jamie Fields' design experience will provide you with our extensive participation in the seminar. knowledge of the technical components of police facilities such as administration, training, EOCs, support buildings, ": .T s , sally ports, evidence processing and storage areas, dispatch, patrol, criminal investigations, security integration, and the use of audio/visual to aid facility functions. s,tS tt . .,,, ,, .,,i, ,,, iv ,• 4 -. Our task is to engage you in the process so that the goals and ",m , .7 j- ,, -:,:i: �;i; %ts needs of each stakeholder are recognized and addressed. . ... S uttt if cM Et'4 Hui iitY --�»:,..1 ;- The result of this inclusive process will provide a police facility ~— "14464444'1111—‘..t., tea °. -- ' ',--..--.• ,,ten- that functions well for both staff and the community. ES-1 EXECUTIVE SUMMARY Design Experience with Unique Spaces: Our team's thoroughness of this budgeting process if one of the unique extensive hands-on experience on unique public safety hallmarks of the BSW process. projects makes us acutely aware of the need for security, externally as well as internally, and the control of the staff, Project Approach: Our project approach involves citizen, and detainee flow throughout the facility. Other participation by Fayetteville's key staff at each stage of the unique spaces such as holding and processing, crime lab, project.We explore the requirements of each unique space in communications, evidence, and EOC/training are examples the department and benchmark the program numbers with of technical spaces we specifically address on each of our other cities of similar size in your region and across the U.S. projects. We layer technology within each element of the BSW has been engaged to perform over 45 police-related facility in order to develop a backbone to support todays projects in the last five years. We can deliver the project the requirements and future unknown applications. City of Fayetteville wants and needs with superior facility Technology Capabilities: In todays advanced culture, assessment,program planning,and budgeting. potential technology integration seems endless.To meet your Integration of Stakeholders: BSW believes that the client needs, we begin with an understanding of where a client is is an integral part of the design process. We involve the and where they want to go with the integration of technology stakeholders in the project's success in each planning and into the everyday activities of its staff. Our extensive hands- budgeting decision. Stakeholder engagement is essential to on experience in unique departmental facility spaces makes the study method employed by our team to attain a successful us acutely aware of the need for security, externally as well project.We typically develop a forward-looking schedule with as internally, and the control of the staff and citizen flow a three-month outlook that identifies dates and purposes of throughout the facility. meetings that allows your team to schedule the appropriate staff to attend these meetings.A successful project depends on staff participation.We recognize that this is your building, not ours. 41-013 . g;'j M` Schedule Adherence: Because of our extensive experience = ,. "" • in working with public entities, we are keenly aware of the '" Eimportance of schedule adherence to accomplish Fayetteville's goals. We are comfortable working under any established review process schedule to move the project along efficiently n quickly. � and y Brinkley Sargent Wiginton Architects has all the capabilities Project Approach for Programming and Planning: We and expertise to assist you with your public safety study,and believe the most crucial step in a successful project is the our efforts will demonstrate our enthusiasm and commitment thorough understanding of the long-range needs of each to your project(s). We would appreciate the opportunity to department, the facilities required to meet those needs and have an interview to talk you through the details about how the total project development cost.BSW is highly experienced we can help the City of Fayetteville,Arkansas. programming and planning police facility projects. Sincerely, Options: We will develop multiple options so City leaders can review and select what will work best for them. Our analysis includes complete budget development for each option with costs projected to the anticipated construction dates. These / a) project budgets include the typical construction costs, but also all professional fees, furniture, and equipment that can be identified as well as such items as moving costs and IT Harold E.Sargent,AIA costs. Once an option is selected, the budget is maintained President throughout the design and construction of the project. The Dallas Houston Waco Austin 5000 Quorum Drive 845 McKinney Street 900 Washington Avenue 1005 East St.Elmo Road Suite 600 • Suite 326 Suite 502 Building 8 Dallas,Texas 75254 Houston,Texas 77002 Waco,Texas 76701 Austin,Texas 78745 (972)960-9970 (713)535-0880 (254)722-5988 (512)610-4700 Texas Architecture Firm No.BR957 ES-2 2 EXPERIENCE & TECHNICAL COMPETENCE Y--� FIRM'S PROJECT PROCESS facilities. We have developed multiple innovative solutions to ° � 'o provide short-term detention, 911 Dispatch, and Emergency i BSW's projects are successful because we make Operations Center (EOC) spaces, and evidence processing every effort to maximize communication between and storage areas in compliance with standards established owner and architect; and architect and consultant. Making by the Commission for the Accreditation of Law Enforcement all team members and stakeholders part of critical meetings Agencies(CALEA). IACP recognizes the skill set that BSW has helps facilitate the project process. We document every with the CALEA Standards. meeting with decisions reached and identify outstanding issues. Documentation of decisions is critical and the sharing We know how to do public projects!More than 450 completed of this information with the consultants is crucial. public projects is evidence that we fully understand the nature of public work. It is not sufficient to do good work;the BSW maintains accurate circulation and building structure work must be clearly understandable, fully documented and allowances for public safety facilities. We have developed inclusive of many influencers. The transparency required in this data over time by conducting audits of like-kind facilities. the public arena requires a high degree of professionalism, BSW uses the best and most accurate numbers in their public which is the only way we know to work. safety assessments to ensure the public safety departments get what they need. DESIGN APPROACH a When we reach the cost projection phase, we ask an ti.4 Our design approach is centered on providing independent cost estimator, or the general contractor's cost the best information possible to make informed estimator in design/build and CMAR projects, to assist in decisions. The City of Fayetteville will always be in control of developing conceptual estimates for the various facilities.This project contracted with BSW. The City will benefit from our cost control review allows for revisions to be discussed with project management and design expertise. Our job is to staff and stakeholders before moving further down the road. provide you counsel without ego, and discover how to make your decisions work. The key features of a successful project are to have a collaborative spirit in producing quality facilities that are ' delivered on time and on budget.Should any design services be - ." included in the scope of work,we will engage our consultants , : ." ' ' early in the planning/design process. By using REVIT software as our building information modeling (BIM) design tool, each team members' drawings are in a continuous state of coordination. This means issues are resolved early and will _ prevent costly changes during construction. ; -�.... 14. • FIRM/TEAM EXPERTISE, BENEFITS AND (4VALUE WE PROVIDE THE CITY a•a KICK-OFF MEETING BSW has assisted numerous cities, counties and 10 The goal of the first meeting is to create a launch pad state agencies in evaluating and planning and designing for the project. At this meeting, we will review the their public safety needs for public safety projects. We project's givens,unknowns,and challenges.The stakeholders, also assembled a team of consultants with whom we have decision-makers, and lines of communication with each will partnered on other facilities such as yours. be mapped out and documented. These steps will include an initial review of any prior study and/or master plan. All Our previous public safety experience makes us acutely meetings will be documented clearly with minutes that will aware of important factors the City needs to address for this become the diary of the project. From this meeting, written project. BSW has planned and designed more than 100 police goals will become the guiding project principles. 1 EXPERIENCE&TECHNICAL COMPETENCE PROGRAMMING r❑ SCHEMATIC DESIGN (SD) We will use the lessons learned from the kick- 0+0 The goal of the SD process is to create a consensus- off meeting to begin the programming process. based design direction for the project.We conduct We will review the needs assessment we completed for the workshops to achieve that goal. Schematic workshops are police department and update that information to reflect any multi-day events where our team presents options for review changes. and response by stakeholders.The goal of the first day is to discuss the pros and cons of those options. On the second 1:1.4oDATA COLLECTION day, we will review rough-new option(s) to build consensus on what we heard and take final notes.We then return to our -cam Our main source of data is the client. We listen to the client to help them determine their space offices to prepare ideas and schemes for the next workshop. needs, preferred design style, traffic flow, etc. and then Schematic workshops will begin with site issues and ideas, then move to building plans, and ultimately into 3D building translate the data gathered into the design of each facility. At concepts.Each workshop and outcome will be documented. the same time,we incorporate code requirements specific to each locale.Should the project reflect new technology,we do DESIGN DEVELOPMENT(DD) a great deal of research online and review design publications Mg Schematic design and design development involve to ensure we know the latest technology associated with this particular project type and/or hire specialized consultants to the conceptual interpretation of the program into assist with design. More complicated and/or large projects graphic form.Aesthetics,physical space relationships,building may have a space planning analysis performed or master codes and financial factors are addressed and evaluated plan developed to quantify the large amount of information against the Owner's stated desires. Major civil, structural, mechanical, electrical and plumbing system concepts are gathered. Any existing drawings of the facility that might be developed. available are also utilized when possible. The goal of the DD process is to create refined renderings EVALUATION TECHNIQUES of the project and sufficient information in drawings and fzil specifications to allow for a detailed cost estimating process. As we evaluate potential products and design At the end of DD phase, any adjustments necessary to elements fora project,we consider the image clients reconcile the design and budget will be vetted and agreed wish to present to the public and the budget constraints upon prior to proceeding with next phase.All workshops will for the project. In addition, we confirm that the product or be documented. specific design detail meets existing code requirements. Another aspect we consider is how the construction will occur r�., - " ' "' = ------" in the field. When a design is planned to take advantage of F ' standard construction materials; such as ceiling spans, door a . = I openings, etc; the City can save significant money. We also ' • - �, .' ' use sustainable design techniques even when clients are not _ g, I.= , •, • pursuing LEED certification. This might include using local -'; -~ products,recycled materials,or energy saving systems. , 1 i ,�; r fiing ,i. WsZili _ ` ' ,Ihrt pit 4.7,-,:::-.,,,t, a CONSTRUCTION DOCUMENTS (CD) ` 2- * The CD phase is when the design moves from ` images to technical drawings. In this phase, fewer " � •L. 4-1 g4�_ ~ m in-person client workshops are required in favor of much ':„-,:= * ,,„_.s `.k .'r. * greater efficiency in online meetings, exchanging of mark- j ups, and internal design team meetings. That said, client .,==. - < � ..' workshops would include the interior design process,specific ,,,,,,,, ",zsum., city departmental meetings(e.g., parks,facilities, IT, etc.), and of course,regulatory meetings. 2 EXPERIENCE&TECHNICAL COMPETENCE BIDDING QA/QC TECHNIQUES $ Whatever the delivery method, we can help you. Our entire team keeps up with the latest in building Whether you select CMAR,design-bid-build,or CSP, design and document production. We use Revit we a have seen it all.If you have not selected your construction software for production which allows the whole team delivery method yet,we can help the City decide how its needs to work on a synchronized drawing that is continually updated can be met. Generally,we assist our clients by responding to as each consultant makes edits,even when in different offices bidder questions and providing clarifications through written and different locations.This software combines drawing sets addenda,and assisting in evaluation of bids.If desired,we can from all disciplines into a live 3-D model, and Revit's clash- assist with reviewing qualifications and reference checks.After detection feature aids the QA/QC process by identifying the bidding phase,we will provide a construction drawing set conflicts throughout the design process, and early enough that has incorporated all addenda and revisions. to prevent construction waste and impact the schedule or budget.Revit also allows the team to communicate graphically �3"A. CONSTRUCTION ADMINISTRATION (CA) with the City stakeholders via camera views,renderings,etc. During the CA phase we will respond to RFIs,review We have a comprehensive quality control process that begins submittals,issue necessary documents and visit the with a clear understanding of your expectations about the project at key milestones.We will conduct the jobsite meetings budget(whether the budget is provided or developed).These and provide regular minutes and written field reports,with our two elements are at the forefront of the entire design process. oversight.We will be available to address construction issues Each phase of the project (feasibility study, programming, as they arise. Our team will assist the general contractor and conceptual design and even for the future phases of SD, DD, their team regarding construction issues, particularly those CD, and CA) is clearly documented both graphically and in that require drawing changes or revisions. meeting minutes. As these documents are generated, they are provided to the City stakeholders for review and input. SCHEDULE PRODUCTION 01 The design process includes breaking down the project area- l. This will be done in consultation with the City staff by-area, room-by-room with the City (each department and as well as all of our consultants.Critical dates for the stakeholders). Design decisions that must be incorporated project are documented, and a work schedule is developed into the project (as well as design decisions that are not that allows our team to meet your dates.A detailed meeting incorporated into the project)are documented graphically to schedule will be issued and refined based on input from all ensure they are included.These design decisions are issued sources, and then the overall schedule will then be finalized with the study document for all to review, coordinate and and approved. price.We organize and record the decisions to allow the team to efficiently access the information for future production Our final schedule will also include standing coordination coordinator and QA/QC purposes. meetings for the full design team as well as individual meetings with each consultant on areas of specific concern Some of this documentation includes,but is not limited to: to their scope of work. Meetings will occur regularly to raise City standards any budgetary conflicts throughout the design process,rather • Detailed coordination of all design disciplines than waiting until the end of a phase to check ourselves on • Mechanical requirements(exhaust requirements,etc.) critical items. • Electrical (unique power requirements/locations, Appropriate periods will be included in the schedule at key grounding,etc.) milestones to allow the City staff to review the design of the Equipment(power and data coordination,heat load) project before approving the Team to proceed to the next • Power/data locations phase of design. • Lighting(type,staff entry sequence,controls,etc.) • Furniture requirements SCHEDULE ADHERENCE Security(cameras,access control) IVO • We have successfully demonstrated the ability • Appliances(water and power coordination) to develop schedules, budgets and manage the • Marker and bulletin board locations process of delivering projects on time, and within budget. . Door types(sidelights,vision panels) Public projects in particular have demanding schedules • Door hardware and we know how to plan a project to meet those critical • Audio/visual,(infrastructure coordination) scheduling dates. 3 EXPERIENCE&TECHNICAL COMPETENCE This process includes conducting twice monthly (or more COMMITMENT TO EXCELLENCE often if needed) team meetings (including all stakeholders) throughout the project to ensure all design disciplines are We pride ourselves on providing our clients with coordinated with the owner's requirements. technically proficient designs, and aesthetically e pleasing facilities that reflect the personality of the community and meet the needs of the users. We have been fortunate to be honored for design excellence by our peers and user ?'F groups.Our greatest endorsement of our service comes from . � � the repeat business that we can provide to our clients.We are '"tiii , excited and motivated to assist the City with this new facility. avil ,� "`, COMMUNICATION ,i �, -- `� , , .:'.?.• Planning and designing great buildings requires consistent, productive communication. Therefore, ;L., __.__.. ..__ _ _. �_ we will provide as much detail about the project with the City 1.`` of Fayetteville,public safety personnel,and the community as - is desired. We anticipate interacting with the City, Police and designated stakeholders regularly to share the latest data, REGULATORY COMPLIANCE plans, designs, and outcomes at meetings, in phone calls, emails. We will be happy to share the information with the L. Whether it's compliance with Fayetteville's city public in presentations as directed by the City. codes, owner's maintenance personnel review, a third party,the State Fire Marshal's Office compliance, or any Our schedule will include meetings with the City and the other governing agency,our goal is simple: meet the governing stakeholders for this project. We produce meetings minutes agencies' requirements up front during the master planning to share with the group. The minutes provide direction and process to ensure there are no surprises with the master support for our next meetings and push our progress forward. plan once implemented.We do full building code reviews and We are adept at meeting with City Council,or other city leaders regulatory agency reviews and even document those reviews to define the project and answer questions. We understand to ensure that there is no issue for future implementation, that a project of this magnitude will generate significant which can sometimes take years due to funding, etc. We interest and concern. We will support the team through this meet with code enforcement officials and regulatory agencies process. during master planning to review our project approach and gain trust and consensus from the beginning of the project. We will communicate with the public as directed by the City, We have developed similar police related projects for the last Police Department and the stakeholders for this project. We 43 years,and each facility study and design informs the next. have experience from many projects sharing ideas, plans, answering questions and providing tours of a new facility to BSW believes in an in-depth, efficient, open, and client- the public. focused process for all projects. We have developed a detailed, well-researched user and key stakeholder process We have extensive experience with police projects like this methodology that helps identify the needs, desires, issues, one, and other municipal project types. Our planning and and opportunities of your project and aligns them with local design is usually followed by developing a financing model and institutional standards, resulting in a flexible, practical, through partnerships or bonding (sometimes by vote and often scalable, facility. Your answers spark our creativity, sales tax financing). We are experienced providing project enabling us to develop the innovative features you need and support materials including 3-D renderings,videos,and public want. From a blank slate, we will explore the knowledge and outreach meetings to help keep the voters engaged and concerns of local subjects,and create options to address the happy with the project. functions essential to the project. We will create different layouts, various aesthetic designs, and evolve through your PAST PERFORMANCE recommendations to deliver a facility that reflects the values Beginning on the next page are a few project examples that of your community and the citizens you serve and protect. represent our record of performance on projects, including quality,cost control,and schedule.and deadline adherence. 4 RECORD OF PERFORMANCE FORT COLLINS POLICE FACILITY Fort Collins, Colorado 0 . 0 ,.., ,i,...,. ......,f.,,,v....„ ..,_,... .. ..,_,... „. , .. , _ , ..,„7:::..::,,,,..„,,,,,i,,,,,,,p_ 1 . . 0 , „ .� ate"'--- �.� 'int a." 6 Q171, �. ..9i. i ,. _ t , •P" dip j' r % ^. ee ; „ � „te; yam m ' S' �.- t..«,,��"�= - � More than simply a Police building, this facility projects a positive image to. the Square Footage: 99,878 community, conveying a sense of permanence and community pride.The building Start Date: 04/28/06 was designed to further Police operations and community services. It houses such Proposed Completion: 07/02/07 specialty spaces as the Fort Collins Police Museum, a formal community room, an Actual Completion: 07/11/07 enhanced crime laboratory, a communications center, an Emergency Operations Bid Price: $21,639,000 Center,training facilities,and short-term holding. Final Cost: $23,339,488 Client added scope to project Brinkley Sargent Wiginton Architects was the police design architect and interior designer for the Client City of Fort Collins project.Humphries Poli was the shell architect and architect of record. Liaison: Ron Kechter, PE Phone: (970)221-6805 t <-g mo a ._ - & ., times "�$ �... > {' • A 4 5 RECORD OF PERFORMANCE ARTESIA PUBLIC SAFETY & MUNICIPAL COURT Artesia, New Mexico x d ,,yam M '. ' ......s " 6 I! xk4. w n ` n-s Pr r % k This facility includes department space for several law enforcement entities-Artesia Square Footage: 73,489 Police,New Mexico DPS,the State Police and the County Sheriff share space with the Start Date: 12/15/09 Municipal Court,Probation,and Parole.Fire Department Administration is included Proposed Completion: 02/14/11 in this space along with the Central Fire Station.The stakeholders wanted an iconic Actual Completion: 02/01/11 facility that would draw people to the facility with the convenience of many services Bid Price: $18,560,000 in one location. Final Cost: $18,360,000 The economic conditions during the In association with ASA Architects construction allowed for reduced pricing. Client: City of Artesia Liaison: Police Chief Kirk Roberts Phone: (575)746-5000 A '. �,. ARNO 1111111 3�j°sI�IA tOlf ,.r • 6 RECORD OF PERFORMANCE GRAPEVINE PUBLIC SAFETY BUILDING Grapevine,Texas T ' El , $' .Ji . ! 1 I • We provided a needs assessment and design services for a new Public Safety Square Footage: 108,538 Facility which includes both Police and Fire Administration Departments,Emergency Start Date: 11/01/14 Operations Center, City I.T. Department, Municipal Court,Training functions,and a Proposed Completion: 02/03/2017 full logistical support building that included garage space for vehicular assets.The Actual Completion: 09/11/2017 City Council directed BSW to maintain Grapevine's vibrant downtown aesthetic by Explanation: whereExtraordin additional foundation o heaving n created a situation where additional foundation incorporating classic 1920 era Texas architectural building styles. piers had to be added. This change led to a 2.5 month contractual extension.Nearing completion,the owner granted the contractor additional days,without general conditions,to finish incomplete work. .._ -*- Bid Price: $33,831,549 Ir Final Cost: $34,210,290 Price increase was due to the foundation piers ' r -. " added to secure the facility. � ! N. Client: City of Grapevine -- , •7•• „: •. Liaison: Curtis Bergthold F. ' 4'..., Phone: (817)614-4272 r k 'O"'.., adz 4 0 r .,. ..-d $.,...» .. t Lam.. -ems ., RECORD OF PERFORMANCE GRAND PRAIRIE PUBLIC SAFETY BUILDING Grand Prairie,Texas cs y 3 Wt 14Is! . yy .t .,,,, �'tea,....,.'t` - : .+ :.t,*n e'r & m, , BSW formulated a long-term space needs assessment for the City of Grand Prairie Square Footage: 149,729 Public Safety Department and study options for development of a new facility within Start Date: 08/1/08 a 350-acre property. We developed the master plan of Central Lake Park, which Proposed Completion: 04/13/10 incorporates several park elements,including 35 acres of flood control lakes,along Actual Completion: 04/13/10 with the new Public Safety Facility.The building design is linear to meet several LEED Bid Price: $45,200,000 criteria and to provide views of the new lakes and waterfalls. Final Cost: $46,647,312 ,1 d Client added,exercise equipment,art,increased dispatch size.Site,utility and water recinc. P iii Client: City of Grand Prairie Steven Dye ' -- ,, 1 Liaison: Deputy City Manager _� Phone: (972)237-8710 ,,,...,,,.:,I:,: 4,,i ,.. -\''-'.6'""m""""'"""":-a'd ullul'"-"6-'1":.::*---' ''''-------7----**---------------- , , ' -' i:, • ,,,'. . . ''t 1 I 1 ' 4 . , „ ....." .. . , ,.. , _ ., M± = ,,, . „. .. ,,,,,, ....., ..,,„., . ,,„,, F r , . , ... s RECORD OF PERFORMANCE MESQUITE POLICE HEADQUARTERS FACILITY Mesquite,Texas „1 �. gra sfid'*. . .,�1 1 '.: ' ' ' ' :"iiiiii."11411111111111: -t - '''' -"-- ''''*''''\''t:::::1 '':''''''. 3 l:i',':::'"''''"—""'"*'""":'"'''' TI"'""a".'-‘41:•:' :41''4:4''''"":•;:,;.".";41::.-:.;:::;:;',' The redevelopment plan for the City of Mesquite included developing a new o 86,215 Complex in three phases with Police completed first,followed by a new City Hall andMunicipal StartSquare Date:Fotage(Police): 03/08/07 Court Building.The buildings were master planned in a campus setting adjacent to proposed Completion: 04/07/09 one another with park elements surrounding the buildings. Actual Completion: 03/23/09 Bid Price: $22,501,329 Final Cost: $22,578,730 Client coi additional communicationsmmuncationtower services & to thi locationrelocateds Client: City of Mesquite Liaison: Retired Chief d Phone: (972) Derek 754-5415Rohe 91 �r _- ---'4,'"i.--71.'' r ' — .. n, 4 M 9 RECORD OF PERFORMANCE BRYAN JUSTICE CENTER Bryan,Texas Atli 4 I aa ell �w lir I i 6I 1 yes was n my,I ' . .1 i i The facility was designed to provide three separate zones;public,staff,and secure. Square Footage: 62,220 The small detention is accessible by the police or the City Marshals. Outside is Start Date: 06/15/06 an animal control area, tactical vehicle, weapons, and K-9 kennels, plus vehicular Proposed Completion: 07/05/08 evidence storage.There is a secured parking area for staff and City owned vehicles. Actual Completion: 07/15/08 The project was also required to comply with the Citys recent adoption of"New Bid Price: $17,094,600 Urbanism"style ordinances. Final Cost: $17,508,186 AIA Justice Facility Review Merit Award Additional site demolition. Client: City of Bryan Liaison: Asst.Chief Wayland Rawls Phone: (979)209-5456 1) 141 t, as p'.i -, t ✓.t iGX €N:' i 4 III:4,,2 -.' , ,i,_._ F.,,,,,,i,Li. ,,' .„,....:.,. _*ms`s : _ '1,7,,,,,,,,,,. �'- ., ms �c 4 I ,ate,. . r 1 . 1 1 . FOOV.L14 k ' 1- o # 1 1ry•55: \` atm y x sem, R r..,.«x "" Aa ,3 10 RECORD OF PERFORMANCE NORTH RICHLAND HILLS MUNICIPAL COMPLEX North Richland Hills,Texas I 1•w !i x ' This Municipal Complex includes Police, Fire Administration, Internal Services, City Square Footage: 189,936 Hall departments, EOC,a multi-jurisdiction dispatch,and detention functions. BSW Start Date: 10/01/12 provided the public safety needs assessment and designed the facility. Proposed Completion: 03/25/16 Actual Completion: 04/05/16 Explanation:Client added additional support '�' building full emergency power,additional SF & ` AV equipment and central plant. i Bid Price: $59,202,481 it Final Cost: $60,609,582 3 € Explanation: Client added scope,see above i ;01177'44::::.,1.217.,i • i i-- Client: City of North Richland Hills Liaison: Public Safety Dir Jimmy Perdue Phone: (817)427-7000 a al: _ --11 i.- --'—1: —11111111111a1r; - .--- ,'-.i 1 teap, a' 3� n Y R RECORD OF PERFORMANCE FORNEY JUSTICE CENTER Forney,Texas Vi, t . al The design elements included a single lobby vestibule area which will lead visitors Square Footage: 38,673 to either the police or court area with visible site lines either direction for security Start Date: 02/02/07 purposes.Areas necessary for public access are located on the first floor for both Proposed Completion: 08/26/09 staff and visitors convenience.The site and building have been master planned for Actual Completion: 09/03/09 a future community/training room addition between the police and court wings. Bid Price: $10,667,550 Final Cost: $10,882,257 Client added scope Client: City of Forney ''''``-% . .�"= , - Liaison: Captain Thad Wilson ' Phone: (972)552-3932 " f ,lit.!:::,,,,,,,..':".„ 1" ' — Istl'el‘Sili At‘til i i 1 r 11411149# . 1 , ..,,.,... _,..,.. , , . ...4 a „ . k -,,,,,,i ,,,,.'011 drt.010, K& „� \�S jfd. a � iiii .,.._. ........iii_alka _. _., i ate--- i . ., :-,,�.X2. ¥ fix a s 100 EXPERIENCE&TECHNICAL COMPETENCE With respect to your page limit and your time,we have included a list of other public safety related projects we have completed. We would be happy to review more details about your process to program,plan, design,and support the construction effort at an in-depth interview. Included is a representative list of the100+Public safety projects we have been contracted to complete at BSW. Ada Police and Central Fire Station I Ada, OK Alvin Justice Center I Alvin, 7X Arlington 911 Center I Arlington, 7X Arlington Public Safety Building I Arlington, 7X Artesia Public Safety and Municipal Court Facility I Artesia,NM Aurora,CO Police District II Needs Assessment&Design I Aurora,CO ire'4 Austin Municipal Court and Police Substation I Austin, TX Austin Community College-Hays Campus Public Safety Training Facility ;44,77!! +Design I Kyle, 7X Baytown Municipal Courts and Jail I Baytown, 7X Bee Cave Police Needs Assessment&Site Analysis I Bee Cave, 7X Boerne Police, EOC, Municipal Court Facility I Boerne, TX ` Brenham Police Needs Assessment I Brenham, 7X Bryan Justice Center I Bryan, TX Ada,OK Police Burkburnett Police Building Burkburnett, 7X Carrollton Police Facility I Carrollton, TX Cary Police Facility I Cary,NC Cedar Hill Police Station, Municipal Court,City Hall I Cedar Hill, 7X Cedar Park Municipal Court/Police Station I Cedar Park, 7X Colleyville Police and Court Facility Colleyville, TX Collin College Public Safety Training Center I McKinney, 7X The Colony Police and Municipal Courts I The Colony, TX , Columbia Police and 911/EOC Facility I Columbia,MO + s` Copperas Cove Police Facility I Copperas Cove, 7X Dallas Police Headquarters Study and Design I Dallas, TX ° 44414---11 itik Dallas Police Identification Laboratory Dallas, 7X 11 t DART Police Headquarters I Dallas, TX .f • Denton Police Department Study I Denton, TX ��� Dallas,TX Area Rapid Transit DFW Airport I DFW, 7X Dickinson Police Needs Assessment I Dickinson, 1X Dinwiddie County New Government Public Safety Building I Dinwiddie, VA Texas Department of Public Safety Training Academy Florence Campus I Florence, 7X Texas Department of Public Safety Tyler Crime Lab I Tyler, 7X 13 EXPERIENCE&TECHNICAL COMPETENCE Eagle Pass Police and Courts Study I Eagle Pass, 7X Elk Grove Police Study I Elk Grove, CA Ennis Police Needs Assessment I Ennis, 7X Farmers Branch Justice Center Addition I Farmers Branch, TX --- `' Fairview Police and Fire Facility Study I Fairview, 7X ` Flower Mound Police Headquarters Design I Flower Mound, 7X Forney Justice Center I Forney, 7X Tyler,TX Crime Lab Fort Collins Police Services Facility I Fort Collins, CO Fort Worth Public Safety Training Center I Fort Worth, 7X Garland Police and Fire Communications Center I Garland, TX Georgetown Police Facility I Georgetown, 7X Grapevine Police,Court, Fire Administration Building I Grapevine, TX Grand Prairie Public Safety Headquarters I Grand Prairie, TX Greenville Police and Court Facility I Greenville, TX Haltom City Municipal Campus Study I Haltom City, TX LiaZ • + Hickory Creek Police Station, Municipal Court,Town Hall Hickory Creek, TX Highland Park Public Safety Building& Municipal Jail Highland,Park, TX Hickory Creek,TX Police& Houston Justice Center Owner Consultation Houston, TX Municipal Center Irving Police,Courts and Jail Study I Irving, 7X Kyle Police Needs Assessment I Kyle, TX Keller Police and Court Facility Expansion I Keller, TX Keller Police, Dispatch, Jail, and Animal Adoption Facility Expansion/New Keller, TX Kerrville Public Safety Feasibility Study I Kerrville, TX Lakeway Police Building I Lakeway, TX Lancaster Bureau of Police/County Magistrate Lancaster, PA ' ' Laredo Police Headquarters and City Jail I Laredo, TX Leander Police Station Renovation & Expansion I Leander, TX Grapevine,TX Public Safety Leesburg,VA Public Safety Facility Expansion Facility I Leesburg, VA (Police& Fire Admin,Court) Lewisville Court and EOC Facility I Lewisville, TX Lewisville Police Remodel and Addition I Lewisville, TX Live Oak Police Station I Live Oak, TX Longview Police Building Study and Design I Longview, TX Lubbock Emergency Operations Center I Lubbock, TX Lubbock Police Needs Assessment I Lubbock, TX , , McKinney Public Safety Support Building I McKinney, TX McKinney Public Safety Building Master Planning I McKinney, TX4'1 441 Mesquite Municipal Complex Police,Court,City Hall I Mesquite, TX Mexia Police Headquarters and Central Fire Station Programming and Design 1 I Mexia, 7X Lancaster, PA Police 14 EXPERIENCE&TECHNICAL COMPETENCE Midlothian Police Needs Assessment Study I Midlothian, TX Montgomery County Park Police Headquarters Space Programming Assessment I Montgomery, MD Mustang Police Facility I Mustang, OK North Richland Hills Municipal Complex(Police, Fire Admin, Court,City Hall) I _- North Richland Hills, 7X Olathe Public Safety/Court Facility I Olathe,KS Paris Police and Court Facility Renovation I Paris, 7X Mustang,OK Police Pflugerville Justice Center I Pflugerville, 7X Plano Justice Center I Plano, TX Plano Public Safety Training Center I Plano, TX Plano Police Evidence Expansion I Plano, 7X Plano Police Substation Plano, 7X Richland Hills Police Expansion Study I Richland Hills, TX Rockwall Police and Court Facility Renovation I Rockwall, 7X Round Rock Police Facility Renovation I Round Rock, 7X Round Rock Public Safety Training Center I Round Rock, TX n e Salina Firing Range Assessment I Salina, KS Round Rock,TX Public Safety San Angelo Law Enforcement Needs Assessment I San Angelo, 1X Training Center San Antonio Public Safety Headquarters I San Antonio, 7X San Benito Police Headquarters and Municipal Courts Study I San Benito, TX San Juan Public Safety Complex Study I San Juan, TX Selma Police Station I Selma, 1X Show Low Public Safety Headquarters Facility I Show Low,AZ Southeast Dallas Police I Dallas, TX `' South San Francisco Community Civic Campus (Police Station) I South San Francisco, CA Spring Valley Village Police&City Hall Facility I Spring Valley, 7X Suffolk,VA Police Renovation/Addition Facility I Suffolk, VA Show Low,AZ Police Suffolk Municipal Building and E911 Center Suffolk, VA Sunnyvale Emergency Operations Center I Sunnyvale, CA Sunset Valley Police&Public Works I Sunset Valley, TX Sweetwater Police Station I Sweetwater, TX Terrell Public Safety Building I Terrell, TX Thornton Police and Court Facility I Thornton, CO " �x .r University of Oklahoma Police Facility I Norman, OK Waxahachie Police Facility I Waxahachie, TX West Lake Hills Police&City Hall Study I West Lake Hills, 1X '*�""'®" '� Thornton,CO Police 15 EXPERIENCE&TECHNICAL COMPETENCE Mesquite Municipal Complex Police Headquarters Mesquite, Texas "BSW was especially good at communicating with 1 management and elected officials regarding all aspects of Mesquite's Police project, ..„... , from initial vision to the smallest .4 .,r. , :ri -I design feature. They understood „,71 , "�' oe "— ` the sensitivity of communication ' ,, , " Ft -_ - - tr with police personnel, Council dr _. members and ensured their r_ . ° „ i. vision was incorporated into the _ i' - , final product." �__ Mr. Ted Bannon 6 .- Retired Mesquite City Manager Mesquite, Texas Grand Prairie Public Safety Police,Fire Admin, Court " Grand Prairie, Texas "Hal Sargent was extremely valuable during the meetings by bringing his years of knowledge `a and expertise to the discussions. The team put together by Hal was pivotal to the success of the project.The open communication and levelofservice we've received A gives me great confidence in a smooth and successful project ,, {g � with BSW" a r ( � -Michael E.Shaw —"*",' .:-.'''''*-44''''""411i i'l'''',1.:1 ' 0,,,,..-.1 Previous Deputy Chief of Police J. I Grand Prairie, Texas Consultant to the City of Grand 1 Prairie 16 3 CAPACITY & CAPABILITY QUALIFIED PERSONNEL the project throughout the study and planning process.Greg will oversee the overall study efforts, but will focus on the BSW is built on the theory of principal involvement. Every police needs of the study. project delivered by BSW is directly managed by one of the firm's highly qualified Principals. Senior Programmer, Gina Irwin: Gina will lead the City users, department and stakeholders through the process Our team is highly trained in various public project types.We of determining just what they need and want, and how to keep our design professionals'workload at a level that allows differentiate between the two. our team to maintain close personal contact with the Police Department staff and specified City stakeholders. BSW has Quality Control/Quality Assurance/Specifier, Gary ample capacity and availability to deliver a dedicated team of Beeman: Gary will provide oversight for the project from the professionals to complete your project. design to construction documents. Gary has been managing the specification process for over 30 years. He has an We take the staffing process very seriously. We believe that encyclopedic knowledge of specifications which will help with the right people in the right place at the right time are critical the finalization of the CD and bidding phases of the project. for a successful project. Our senior staff is involved with the Gary will assist the local architect HFA during the construction project from start to finish. Our principals are available for of the project. planning, meetings,design,changes,from the very beginning of the project to the very last trash can being put in place. Interior Design, Suzi Muzynski-Storer: Suzi will work with the police staff, City stakeholders, and national suppliers to Principal-in-Charge, Hal Sargent: Responsible for contract ensure that all the furniture, equipment, and finishes, e.g., management, comprehensive budgeting, and quality control carpet, paint, storage, counters, etc. Information is recorded. of the study efforts. She will offer multiple product options to ensure the Police stakeholders and users can make the selections that fit the Project Manager/Project Architect Greg Read: Greg is -look and feel"of the new facility. the City's main point of contact and will oversee the study coordination, documentation, and the daily management of Resumes for our team begin on the next page. Keller Police Department "1 have been involved with Brinkley Sargent Wiginton Architects for over ten years and I have recommended then, to numerous colleagues. They are simply the best when it comes to designing and building police facilities. They are responsive, communicative,very professional,and take pride in the finished product.The few times they did make an error they took full responsibility and did whatever it took to correct the problem.They watchh over the budget from design to the project end.Every time Hal Sargent wants to bring by Police Chiefs to see our building,I personally take the time to give the tour telling thein just how good rt job BSW did for us." Mark Hafner I City Manager I previous Chief of Police City of Keller,Texas 4 wry . } t . 7 w'4410. g ` '34 ar "° • y RESUMES y; s HAL SARGENT, AIA PI\CIPAE-I\-CHARGE ,,, ,„, , „,„, ,,,,,„„ „,,„ ,„,„..,. HISTORY • Grapevine,TX Public Safety&Court Facility Mr. Harold Sargent • North Richland Hills,TX Municipal Complex t : " (Hal) is an architectural . Grand Prairie,TX Public Safety&Court Facility ,'; "- advocate for public clients. .4 • Copperas Cove,TX Police Headquarters He has four decades of t • Mesquite,TX Police,Court&CityHall Complex " imaginative, state-of-the- q p art designs, problem- • Longview,TX Police&Court solving, and comprehensive budgeting expertise that • Plano,TX Police Substation provides real project solutions while meeting your needs. • Terrell,TX Police Headquarters Hal became a principal at BSW in 1984. EXPERTISE PURPOSE • Project design His mission is to discover the capacity, needs, and desires • Project management of each client to help them create realistic project solutions. ■ Programming STRENGTHS • Planning Experience - Hal will help you understand the complex • Comprehensive budgeting dynamics of public projects. He routinely leads the entire team through their collective vision, leading to functional REGISTRATIONS and adaptable buildings with minimized maintenance ' Registered Architect in Missouri,Texas and 16 states needs. • Registered Interior Designer Texas Finance - Comprehensive budgeting is a project premise. ' National Council of Architectural Registration Boards Hal's goal is to ensure that every line item the collective Certification(NCARB) team can think of is considered,recorded,and priced.This ACCOMPLISHMENTS thoroughness allows you to present project budgets to . Host of biannual IACP Seminar on Planning,Designing review boards and the voting public with confidence. &Constructing Police Facilities Management - Hal's role ensures his project involvement • Co-Chair,AIA Committee on Architecture for Justice from the project kick-off meeting until the last trash can is Conference on Community Policing put in place. This is BSW's principal led-process, and 450 . Design awards juror for AIA Committee on Architecture successful public/government projects proves the efficacy for Justice of our system. ■ Multiple public facility-related articles for national Design - Hal is the design principal at BSW. He provides a publications consistent firm approach to quality and responsive design. • Texas Police Chiefs Association Foundation(TPCAF) RELEVANCE Board Member • Columbia,MO Police EOC&Communication Needs • Texas Police Chiefs Association Foundation(TPCAF) Assessment Training Committee Member • Aurora,CO Police District Needs Assessment ORGANIZATIONS • Thornton,CO Police&Court Facility • International Association of Chiefs of Police(IACP) • Fort Collins,CO Police Services • Texas Police Chiefs Association(TPCA) • Leesburg,VA Police Needs Assessment&Expansion • American Institute of Architects(AIA) Study • Texas Municipal League • Suffolk,VA Police Addition/Renovation ACADEMIC INFORMATION • Lancaster, PA Police Headquarters • Bachelor of Architecture Degree I Pennsylvania State • Cary,NC Police Facility&Town Center University • Waxahachie,TX Police Headquarters • Honors Design program in Florence, Italy R-1 RESUMES 11F GREG READ, AIA PO�ECT ARCHITECT '4431 r r HISTORY • Waxahachie,TX Police Headquarters ,0 !° Mr. Greg Read has a real • McKinney,TX Public Safety Support Building passion for planning and ■ Grapevine,TX Public Safety&Court Facility designing law enforcement , , facilities. With nearly 30 • North Richland Hills,TX Municipal Complex years of architectural • Grand Prairie,TX Public Safety&Court Facility experience,Greg has amassed extensive knowledge of law ▪ Fort Worth,TX Public Safety Training Center enforcement facility needs and requirements to help clients obtain a facility that functions in the way their department • Round Rock,TX Public Safety Training Facility operates. • Texas DPS Tyler Crime Lab PURPOSE EXPERTISE Greg's mission is to take complex and complicated • Project design project requirements and refine that information into Project management understandable concepts.Working with you and the design • team,Greg melds the concepts into your facility design. • Security STRENGTHS ■ Technology coordination REGISTRATIONS Design - Greg approaches design as an inclusive and iterative process. He includes the client and the end users • Registered Architect in Texas,New Hampshire& at each step of the design process to achieve success. Washington Service - Greg strives to satisfy the needs and desires of ■ National Council of Architectural Registration Boards those that use the facility to protect and serve communities. Certification(NCARB) Success - When users go about their duties each day ACCOMPLISHMENTS benefiting from the logical flow of and convenience of the • Host of biannual IACP Planning,Designing& facility,without a thought of the building is Greg's success. Constructing Police Facilities Seminar RELEVANCE • Author of public-facility related articles for national • Columbia, MO Police EOC&Communication Needs publications Assessment • Multiple design awards for public buildings • Salina, KS Firing Range Study ORGANIZATIONS • Thornton,CO Police&Court Facility • International Association of Chiefs of Police(IACP) • Montgomery County,MD Police Headquarters Space • Texas Police Chiefs Association(TPCA) Programming • International Association of Chiefs of Police(IACP)-■ Suffolk,VA Police Addition/Renovation Training Seminar • Suffolk,VA E911 Center&Municipal Building • Emergency Management Association of Texas(EMAT) • Lancaster, PA Police Headquarters • Association of Public Safety Communication Officials • Show Low,AZ Public Safety Headquarters Adaptive Reuse ACADEMIC INFORMATION • Plano,TX Police Substation • University of Texas at Arlington Bachelor of Science in Architecture • Lakeway,TX Police Headquarters R-2 RESUMES GINA IRWIN - SENIOR POGANVE� /,',.. HISTORY ■ Leesburg,VA Police Needs Assessment&Expansion Ms. Irwin is committed to Study Y connecting with clients to • Suffolk,VA Police Addition/Renovation help them discover just . Suffolk,VA E911 Center&Municipal Building what they want and need • Montgomery County, MD Police Headquarters Space in a new facility,and how to differentiate between those two driving forces.With nearly Programming two and half decades of public project experience, Gina Lancaster,PA Police Headquarters knows and understands the importance of public projects • Cary, NC Police Facility&Town Center and the accountability City leaders have to the residents. • New Braunfels,TX City-wide Needs Assessment For the last 16 years, Gina has been exclusively dedicated . Lakeway,TX Police Headquarters Study to refining, evolving, and mastering the process of gaining • useful information from client users, stakeholders, and Round Rock,TX Police Needs Assessment frequently citizens groups. She has worked with agencies • Waxahachie,TX Police&Court Study ranging in size from eight to 800, which has provided • Longview,TX Police&Court Study Gina understanding of the inner workings of public safety . Lubbock,TX Police Space Needs departments and how the building will impact service to the community. • Ennis,TX Police Study PURPOSE • Grapevine,TX Public Safety Facility Study To translate owner's needs and ideas into thoughtful, • North Richland Hills,TX Police,Court&City Hall efficiently planned,and functional spaces to serve agencies Grand Prairie,TX Public Safety&Court Facility for decades. EXPERTISE STRENGTHS • Staff interviews Collaboration - Gina is adept at involving as many • Data collection staff as possible in the programming process through - Data analysis questionnaires to get details about how they operate now, and how they project future changes will occur. • Reporting Innovation - Parking is a critical factor in establishing site ACCOMPLISHMENTS requirements in police facilities due to the shifting nature • Host of biannual IACP Seminar on Planning, Designing of the staff. Gina developed a detailed parking calculation &Constructing Police Facilities method we now use in all our programming methodology. ▪ Public safety space needs solutions expertise Benefits-Gina will demonstrate to you how the 2D world • Translating city history&demographic growth into a of programming impacts the 3D world of design. She will comprehensive program take the information you have supplied and will participate with the designers to achieve the vision you have for your ' Community-specific needs assessment studies project. • Leadership Waco Curriculum Committee RELEVANCE ORGANIZATIONS • Columbia,MO Police EOC&Communication Needs • Leadership Waco Assessment ACADEMIC INFORMATION • Aurora,CO Police District Needs Assessment • Bachelors of Environmental Design ( Texas A&M • Thornton,CO Police&Court Facility University • Fort Collins,CO Police Services R-3 RESUMES GARY BEEMAN AIA CCS LEED AP CO\STRUCTIO\ ASMI\ISTRATION, QA/QC •" ' ' R HISTORY • Waxahachie,TX Police Headquarters Mr. Gary Beeman has • McKinney,TX Public Safety Support Building performedvirtually ■ Grapevine,TX Public Safety&Court Facility every architectural role North Richland Hills,TX Municipal Complex ••: on numerous facilities throughout his career. • Grand Prairie,TX Public Safety&Court Facility His dedication to constructing public/government facilities ■ Fort Worth,TX Public Safety Training Center gives the client a thorough understanding of the unique needs that go into the construction of each project. Gary - Round Rock,TX Public Safety Training Facility became a principal at BSW in 1984. • Texas DPS Tyler Crime Lab PURPOSE • Copperas Cove,TX Police Headquarters His mission is to provide proactive, professionally managed Mesquite,TX Police,Court&City Hall Complex leadership to clients, contractors, and consultants by ■ Longview,TX Police&Court providing appropriate solutions and strategies that support • Terrell,TX Police Headquarters the client's goals. STRENGTHS EXPERTISE • Construction administration Experience - Gary will assist you with understanding the various properties of construction a new facility. Gary will • Construction management help the contractor and sub-consultants with any questions ■ Comprehensive planning or concerns throughout the construction of the facility. • Architectural and construction drawings Production - Gary supervises staff members, monitoring • BIM contracts, preparing progress reports, coordinating schedules,and processing change orders. • Green building Success - 34 years of public/government construction • Sustainable design experience REGISTRATIONS RELEVANCE • Registered Architect in Texas&6 other states <, • Thornton,CO Police&Court Facility • National Council of Architectural Registration Boards • Fort Collins,CO Police Services Certification(NCARB) • Leesburg,VA Police Needs Assessment&Expansion • Certified Construction Specifier CCS/CSI#784004 Study ACCOMPLISHMENTS • Suffolk,VA Police Addition/Renovation • Multiple design awards for public buildings • Lancaster,PA Police Headquarters ORGANIZATIONS • Copperas Cove,TX Police Headquarters Forney,TX Justice Center • American Institute of Architects(AIA) •• North Richland Hills,TX Municipal Complex • Construction Specifications Institute(CSI) • Plano,TX Police Substation ACADEMIC INFORMATION • Lakeway,TX Police Headquarters • Bachelor of Architecture Degree Kansas State University R-4 RESUMES SUZI MUSZYNSKI-STORER INTEIODESIG\ER . HISTORY • Waxahachie,TX Police Headquarters Ms. Muszynski-Storer • Lubbock,TX Emergency Operations Center(EOC) F ) has specialized interior ■ McKinney,TX Public Safety Support Building design expertise focused ARt. specifically on the unique • Grapevine,TX Public Safety&Court Facility requirements of public • North Richland Hills,TX Municipal Complex projects. Understanding the balance between materials • Grand Prairie,TX Public Safety&Court Facility that are durable and the aesthetic needs of the project is a challenge Suzi embraces with creative solutions. She seeks Fort Worth,TX Public Safety Training Center new ways to utilize the correct materials on projects. • Round Rock,TX Public Safety Training Facility With more than 20 years of experience, the past 12 with • Texas DPS Tyler Crime Lab Brinkley Sargent Wiginton, she has developed a strong ▪ Copperas Cove,TX Police Headquarters connection to vendors and dealers across the U.S. Suzi's involvement in projects ranges from selecting material ' Mesquite,TX Police,Court&City Hall Complex and finish options to FF&E selection, procurement, and • Longview,TX Police&Court installation review. • Terrell,TX Police Headquarters PURPOSE • Dallas,TX Area Rapid Transit Police Headquarters Her mission is to develop a strong connection to clients, (DART) vendors and dealers who understand the firm's high quality • Tyler,TX Crime Lab expectations. • Copperas Cove,TX Police Headquarters STRENGTHS • Forney,TX Justice Center Creativity - Suzi has a strong sense of creativity and can EXPERTISE easily generate new ideas for any design space. • Space planning skills Commitment-Suzi has excellent client service skills and is • FF&E selection committed to making the interior design process easy for the client. • Knowledge of styles and trends Innovative - Suzi is a problem-solver, and a successful ' Planning designer who is creative, innovative, and quick to develop • SEED design experience solutions. ORGANIZATIONS RELEVANCE • International Interior Design Association(IIDA) • Plano,TX Police Substation ACADEMIC INFORMATION • Plano,TX Police Evidence Expansion& Renovation • Bachelor of Science in Interior Design I Auburn • North Richland Hills,TX Municipal Complex University • Lakeway,TX Police Headquarters R-5 APPENDIX URIP May 9,2018 •4 To Whorn it May Concern: I want to take this opportunity to thank the staff of Brinkley Sargent Wigington Architects (BM)for the outstanding performance on all phases of the largest project constructed for the City of Grapevine,TX. BSW was there from the needs assessment,design elements as well as construction management. The OAC relationship built during this project is of vital importance to the success of building construction. We all worked well together. The building with ail costs including land was roughly$40,000,000.The project was constructed within the GMP,which was a little over$33,000.000. Early on, I had a conversation with the architect and contractor stating that my job was four parts: 1. To help the contractor and architect do their job, 2. Stay out of their way, 3. Make sure they stay in business, 4. Give the citizens what they paid for. If you break those down, BSW got the plans out in a timely manner in all phases with the scrutiny of four departments,other city staff and close oversight by City Council members. By making changes to the plans, the contractor was able to stay on course without delay. The architect always looked for ways to keep costs down while specifying quality materials within budget. Both BSW and the contractor are still in business and most important the Fire Department, Police Department, Courts and IT group all have a state of the art building they are very proud of that will stand for many years to come. The citizens got what they paid for! I want to add some comments regarding the construction manager of the project and his constant presence. As the architect's representative, the construction manager worked many long hours to make sure the contractor stayed on course while keeping city staff informed and making recommendations for best construction practices which made my job as the owner's project manager much easier. Additionally, no delay claims were formally filed or paid to the architect or contractor. That's important! Lastly, I want to give a special thank you to Hal Sargent for his strong leadership skills and guidance of his staff. Early on in the project, Hal was introduced to the City Council and their ideas of what the building should look like. Hal responded to an overwhelming appreciation of the design he exhibited to the Council. During the project Hal was present at meetings monthly for almost two years to answer questions or make presentations of upcoming design strategies with the input of the City Council Facilities Committee. Hal has an excellent rapport with the Grapevine City Council! I would highly recommend the services and relationship that were the cornerstones of Brin ley Sargent Wigington Arca Reds. • ; Curtis Bergthold Project Manager Chief Construction inspector PUBLIC WORKS DEPARTMENT THE CITY OP GRAPEVINE P.O.Box 95104•Grapevine,Tow 76099•Phone Mctro 817/410-3135*Fax 817/410-3003 A-1 Real East Texas CITY OF LoNGviEw May 7, 2018 REFERENCE: Police Needs Assessment Study-BSW To Whom It May Concern: I am very pleased that we selected Brinkley Sargent Wiginton Architects (BSW) to perform the Police Department Needs Assessment Study and Conceptual Design. They were very professional and pragmatic when dealing with their team. They provided us with the information we needed and kept the project on schedule. In addition, they were very responsive when we had questions and technically capable of developing alternatives to meet our needs. If you have any questions, please do not hesitate to contact me at 903-237-1112. Sincerely, CITY OF LONGVIEW CLUT-- °��... Kevin Chumbley, P.E. Facilities Manager .xc file City of Longview, Public Works, P.O. Box 1952, Longview,Texas 75606 Accountability Teamwork Integrity Professionalism 4- APPENDIX 4. . Q1,, .24., a. WAXAHACHIE POLICE DEPARTMENT' ` .4 Recognized"Beit Practices"Agency , ili `''" 216 North College Street, Waxahachie,TX 75165 Phone:469-3(19-44410 Fax: 469-309E20 March 23,2017 To Whom It May Concern, I first worked with Brinkley Sargent Wiginton architects in 1989(name was Brinkley Sargent then)when I was the project manager for the design and construction of a new 116,000 sill.public safety facility for the City of Arlington.Texas. Even though I was only an officer at the time,I was selected to be the project manager due to the fact that I had a Bachelor Degree in Architecture. Even though'I never worked in the field of architecture,I understood the process. During that project,I worked very closely with the architectural staff and was very impressed with the expertise and commitment to the customer by the firm. Over the years, I have worked for several police departments and in all hut one of the departments.I was involved in the design or construction ora new police facility. I have worked with a number of firms and have experienced varying levels of satisfaction with those firms. I quickly discovered that my experience with Brinkley Sargent with the Arlington project set the bar realty high for other architecture firms. The Waxahachie is the filth police station project that I have been involved in and none of the other firms provided as high a quality service as Brinkley Sargent. In 2013,the City of Waxahachie contracted with Brinkley Sargent Wiginton to perform the Needs Assessment and design services for a new police facility. In 2015,I was hired to be the Chief of Police for Waxahachie and was pleased to learn that Brinkley Sargent Wiginton had been selected for the project. Amazingly,many of the same team members that worked on the Arlington project back in 1989 are still with the firm and are now working on the Waxahachie project. This is exceedingly rare in architectural firms. Brinkley Sargent Wiginton brings tremendous expertise to any public safety project due to the fact that they have designed facilities across the nation in various sized agencies. Hal Sargent has served as the primary designer on both projects that I have been involved in and he is tremendously talented. I have found that many finns try and skimp on the Design Development phase of the process but the details are what distinguish a great facility from an average facility. Hal Sargent does an outstanding job of working with the client to get the details right. But,just as impressive,is the strength of his other team members. Each member of that firm that I have worked with has shown tremendous skill in their area of expertise,whether it is in the development ofa Needs Assessment program,or the management of the construction process. There just isn't a"weak link"in this organization and that is what sets it apart from other firms. In each of the projects that I have worked with them,the project has remained on schedule and reasonably on budget. The Brinkley Sargent Wiginton team works diligently to keep the project on track and on budget. Please feel free to contact me if you have any other questions regarding Brinkley Sargent Wiginton. Respect y , / ade G.Goolsby Chief of Police—Wa,�';i achie,TX Police Department H.E.A.R.T. honor Ethics Accountability Respect Transparency A-3 APPENDIX 1%1Ii-I CITY OF NORTH Ri CHLAND HILLS March 24, 2017 To Whom It May Concern: The City of North Richland Hills just completed the one-year anniversary of our new City Hall facility. Our building was designed to bring our city departments back together after years of being scattered. Ultimately the facility included City Hall, Police, Fire Administration and the Municipal Court. The City engaged the firm of Brinkley Sargent Wiginton (BSW) to perform both the needs assessment and design services for our facility. They were selected in 2012 through a competitive process based on their experience with municipal facilities and their history of designing functional and attractive buildings_ Throughout the process, BSW demonstrated a strong commitment to the needs and desires of the City by listening to a variety of groups and working to incorporate these concepts into the design. Often their original ideas were put aside in favor of the owners and a genuine desire to be a team player. Given the size of our facility(185,000 sf)and the complexity of combining disparate departments under one roof, BSW excelled in coordinating the multiple viewpoints culminating in a successful project. As with any municipal project, budget was the key component and BSW again excelled in all phases of the budget; development, pricing, options and construction. This is actually the second major City facility that was designed by BSW. Our recreation center that includes both an indoor water park and senior center was also designed by this firm and has been widely praised throughout our community. Likewise,our new City Hall is an iconic facility that has boosted community pride as well as improve the delivery of services to our citizens. We are immensely proud of both buildings and believe that BSW did an excellent job on both and met or exceeded our expectations throughout the process. 6"'",linK Perdue Public Safety Director L) Box 820609 * No°t=1 <G' ,....i,. 43C1 C ty P;'rnt Drive -* 817 427 * FAX 817. 27••7O .' A-1 APPENDIX 1-‘ *Or • 11 City Manager's Office (903)457-3116 February 13,2014 RE:Reference letter for Brinkley Sargent Architects To whom it may concern: It is my pleasure to recommend Brinkley Sargent Architects for planning, design, and construction administration services. My work experience with the firm began in 2003 when 1 served as Director of Public Works/City Engineer for the City of Greenville,Texas. BSA provided planning,design, and construction administration services on the Greenville Police and Courts Facility Construction that was completed in 2006,on time and within budget. This working relationship allowed our city to build a critical public facility that the entire community takes pride in. Brinkley Sargent was mindful of two(2)key factors in the design of our facility. First,the building needed to fit into the context of our downtown. Second, BSA established separate circulation paths in the building,to maintain a high level of security without making visitors feel unwelcome. This was especially important when considering the need to serve court visitors,police visitors,and create a high security perimeter for the holding facilities. BSA is a nationally recognized planner and designer of police facilities. Their ability to collaborate with city staff and provide guidance throughout the project was invaluable. The quality of design and thoughtful planning is apparent when you visit our facility. The entire team was professional and friendly,which made fa positive orking relationship. The company offers exceptional planning, design,and construcrnadmjii ; ion services, and 1 can recommend the services of Brinkley Sarge t :J( ch' ., a yc$I wit , r servation.. __— Sin {}' k1, D /If >dI ,..-.----! l t 0 '' , Mass'od i Ebrahi , . City Manager i City of Greenville • P.O. Box 1049 • Greenville,TX 7 5403-1 049 • Fax 903-457-3132 A-5 APPENDIX The Professional Police Officer lasQuiff, With Integrity and Honor He Serves That Men May Know Justice, Equality, And Freedom Under The Law T E X A S Real. Texas. Service. November 30, 2009 To Whom It May Concern: SUBJECT:LETTER OF REFERENCE I'm writing this letter at the request of Brinkley Sargent Architects. I understand you are interested in our experiences as a client,especially relating to planning,budget/scheduling,and design matters and services received. The firm was hired nine years ago to conduct a city-wide needs assessment study which included the evaluation of public safety facilities. The City utilized this study as a planning tool for not only the police facility, but other buildings that needed to be renovated or replaced. We worked with the firm on our municipal complex that included a new police facility(phase I)and new city hall facilities(phases 2 and 3).We have completed phase 1 of the project by moving into our new police facility March 25,2009,and construction will start on phase 2,the new city hall,in January of 2010. The communication between all parties has been excellent on this project with weekly meetings on-site to ensure continued progress. From this a detailed budget was developed and followed through with to the end of construction. Brinkley Sargent Architects provided an extremely experienced team to the project and assigned multiple principals that included Hal Sargent and Denny Boles. We are extremely pleased and proud of our new facility. It is the most modern, spacious, and technologically advanced building the City of Mesquite has built and we arc looking forward to phase 2 joining the municipal complex project. Brinkley Sargent Architects was responsive, pro-active and very meticulous in their attention to detail, The service we received was outstanding and very professional. The entire team was very friendly which made it easy to develop an open and frank working relationship. I can recommend Brinkley Sargent Architects to you without reservation. Please contact me if you have any further questions. Derek Rohde Rohde Chief of Police Derek Rohde,Chief of Police P.O.Box 850137 • Mesquite,Texas 75185-0137 • 972.216.6228 • 972.216.6780 Fax A-6 APPENDIX City of Round Rock 4 Round Rock Police Department q- -if 2701 N. Mays Round Roth Texas 78665 amr Phone:(512)218-5500 zo, Fax:(512)218-7060 "TO PROTECT and SER F" July 1,2009 To Whom It May Concern: I am pleased to share with your agency our experience in partnering with Brinkley Sargent Architects for our$22 million project to construct a new Round Rock Police Department headquarters building. Our Department's association with Brinkley Sargent began shortly atter a 2001 bond election in which voters approved the issuance of bonds for a new police facility in Round Rock. Our project took many twists and turns, and Brinkley Sargent matched pace with the permutations: two concept changes and then a complete shift to a new location,coupled with a direction change from new construction to renovating a former high-tech manufacturing facility. We are well-pleased with this firm's responsiveness and understanding of public safety needs. Public safety space is tremendously complicated when compared with normal general government space needs. In addition to their professionalism and superb design work, I would also point to project management as an area in which Brinkley Sargent added a tremendous amount of value to our project.The most complex change in direction we posed to the firm over the 5+years we worked with Brinkley Sargent was the need,three months after construction began, to fully complete the communications center section of the building for move-in three months or more before the rest of the building was complete. Our Department was forced into the situation because the construction coincided with a digital radio migration project at Williamson County and several of its radio partners. Simply put,we needed to be ready to go live on November 1,2007,and it would have been cost-prohibitive to do an install at the old site and then try to reinstall at the new location. I seriously doubt we would have made that go-live date without Brinkley Sargent's project management. Ultin ly this project v,tis brought in under a budget with only$500,000 in contingency funds. Jn rely, 4 4././ '-Rick White Administrative Manager A-7 APPENDIX j Office of the City Manager CITY OF NORTH RICHLAND HILLS To Whom it May Concern, The City of North Richland Hills engaged the firm of Brinkley Sargent Wiginton Architects(85W)to perform the space needs assessment and design services for our new City Hall which opened in March 2016.We selected BSW through a competitive proposal process based on their extensive experience with municipal facilities of this nature and their history of designing facilities that are both very functional and very attractive.At the end of the construction process,we were very pleased with our selection of BSW to lead the design team. Throughout the design process,the BSW team pushed our staff to think beyond our current operations toward a more ideal means of conducting business.They encouraged our staff to envision office locations and arrangements based on service demand rather than purely on the current organizational chart and existing locations or operational procedures.This new way of thinking led to a more efficient layout of our spaces and allowed for office locations based on convenience and accessibility for our customers,both external and internal customers.As a result,the majority of our customers do not have to come farther into the facility than the main lobby to conduct their business with the City.Efficiencies were also achieved through the design of more effective spaces and finally convincing many of our departments to give up some of their file storage space in favor of more economical digital storage methods, Beyond the efficient design of the facility,BSW was able to incorporate elements that significantly enhanced social interaction among employees and with the public.Before moving into this new facility,we were located in six different building on three separate campuses.In most cases,you had to physically go to someone's office to see if they were present.In this new facility,I probably see ten times the number of employees on a daily basis than I saw in our old buildings.New employees are recognized much quicker,and the concept of the City staff as a team is enhanced as more of us see each other on a daily basis.This visual connection between employees has had a much greater impact on employee relations than we anticipated.No longer is it"Oh,yeah,I saw you at the United Way luncheon last fall,you work somewhere in Engineering."Now we are much closer to recognizing when someone has been clothes shopping.We see each other more.We know each other better.We are more of a team than strangers when we need to work together.This employee interaction was intentional by the design team;they were able to convince us that it would be a good idea and we are very glad that it did. Not only is our new facility efficient and encourages better interaction among employees and with the public,but we think it is beautiful.We may be biased,but we believe we have one of the more attractive City Halls in the region without appearing ostentatious,expensive or time-period sensitive.BSW's use of stone,masonry,steel,glass and other sustainable materials will help keep this facility looking great in the years to come.Sure there have been a few citizens gripe about our expensive building(usually on their way to pay a traffic ticket),but the vast majority of our citizens are proud of it.It is much easier to talk to a developer about our design standards in this building than it was in our older facility.We feel it sets a tone for our community and we appreciate the way BSW designed it to look attractive and yet responsible. Over my career,I have had the opportunity to interview and work with several architectural and design firms,including BSW.To be honest,I was a little skeptical about hiring BSW for design work on our new City Hall as we had recently used them for another major facility that opened in 2012 and they had done the two prior major projects that I was associated with in another Metroplex city.I wanted to make sure that we weren't getting into a rut and hiring them because they were familiar and we were comfortable with them.After the interview process,our selection team and I agreed that they were the best firm for the job and we could not find any reason not to select them.BSW was the clear winner of the process,and we are very pleased with the staff,processes,and philosophies they used during the design,and we are very pleased with the end product. 400Mark Hindman City Manager City of North Richland Hills P 0 Box 82069 * North Richland Hias Texas 76182-0609 4301 City Point Drive * (8171427-6003 * Fax r8171427.6016 A-8 APPENDIX N 11.1.1 Parks Recreation Deportment CITY OF N01:1 i i(R_HLAND HILLS January 24,2012 To Whom It May Concern The City of North Richland Hills has a wonderful history with Brinkley Sargent Architects as we have worked together on numerous projects over the last 28 years As most municipalities or clients would appreciate, BSA's philosophy has always stemmed from their desire to meet their client's needs. Not only have they provided excellent and exceptional value to the City of North Richland Hills on every project, but they have proven to be committed to innovation and delivery of products that truly stand the test of time Perhaps one of the most notable projects in NRH history was when BSA provided architectural and consulting services for the $7 million development of NRI-120 Family Water Park with initial design beginning in 1993 and the completion of construction in 09,5 Subsequently, BSA has completed new attraction additions which have expanded the park to one of the most successful enterprise facilities in the region. In lact, this award winning aquatic park is currently ranked in the Top S Water Parks in the United States' Most recently, however, Brinkley Sargent Architects has completed the design of a $25 million community center. Over 80,000 square-feet in size, BSA worked diligently with City staff and community stakeholders to develop and facilitate the vision tbr this one-of-a kind facility. Construction is expected to be complete by April of 2012, being delivered on tune and within budget, The new facility, NRH Centre, includes a banquet hall, a fitness area. a suspended indoor running track, a gymnasium, a senior center with classrooms, living areas and a kitchen, multiple children areas; an indoor aquatics facility,and an events plaza Brinkley Sargent Architects is a tirm that you can trust and depend upon to deliver a project beyond your expectation. It has been my honor to work with various principals of their firm on several projects and it is without hesitation that North Richland Hills is eager to utilize their expertise, passion, and innovation on future projects Sincerely, 441?-77 Bill 1 horriton Assitant Director of Pai ks& Recreation City of North Richland lulls 817-427.6620 6/20 Nci-theost Loop 820 Nohh Richland i His r•..iss 76180-7901 i817)427 6620 • Fax(617)427.61•117 nthparagnrhix corn A-9 APPENDIX Ted Barron 7708 Drew Court McKinney,TX 75071 February 23,2017 Attention: McKinney Architectural Selection Committee Dear Committee Members, I recently moved to McKinney after serving 20 years as Mesquite's City Manager. Like McKinney, Mesquite experienced a phase of rapid growth and development. Most of my focus during my tenure was working with the Council to fund and construct infrastructure projects responsive to the previous growth, and redevelopment of maturing residential, commercial and city facilities. Mesquite's City Hall was built in the 1960s and was functionally obsolete. The city engaged Hal Sargent and his firm to master plan the city's present and future space needs. His firm assisted us in identifying not only the amount of square footage required but the location of each department to ensure citizen convenience and inter-department coordination. When the city was ready to undergo design and construction of this facility,Hal Sargent's firm was selected. I highly recommend and endorse Brinkley Sargent Wiginton Architects ("BSW") as a firm to undertake the important and critical task of programming and designing a new municipal complex for McKinney. This firm has vast experience in managing large projects, including timely communication with clients and contractors, along with managing costs and budgets. BSW was especially good at communicating with management and elected official regarding all aspects of Mesquite's City Hall project, from initial vision to the smallest design feature. They understood the sensitivity of communication with Council members and ensured their vision was incorporated into the final product. Once a budget has been established, it is critical that it be continually monitored during construction. A project of this magnitude will always have unanticipated costs and savings,and BSW kept management informed of where cost increases were offset by cost savings. McKinney is about to initiate one of the most organizationally critical and image-defining projects a city will ever undertake. Hiring the right firm to be your partner on this journey will determine its success or failure. Brinkley Sargent Wiginton Architects is a partner that will ensure your success. Sincerely, !1 - : . on A-10 FORMS City of Fayetteville RFQ 19-01, Engineering and Architectural Services SECTION B:Vendor References The following information is required from all firms so all statements of qualification may be reviewed and properly evaluated: COMPANY NAME: Brinkley Sargent Wiginton Architects NUMBER OF YEARS IN BUSINESS: 43 HOW LONG IN PRESENT LOCATION: 29 TOTAL NUMBER OF CURRENT EMPLOYEES: 36 FULL TIME 0 PARTTIME NUMBER OF EMPLOYEES PLANNED FOR THIS CONTRACT: 5 FULL TIME 0 PARTTIME PLEASE LIST FOUR(4)REFERENCES THAT YOU HAVE PREVIOUSLY PERFORMED CONTRACT SERVICES FOR WITHIN THE PAST FIVE(5) YEARS(All fields must be completed): 1. City of Grapevine,Texas 2. City of Waxahachie,Texas COMPANY NAME COMPANY NAME Public Works Engineering Waxahachie Police Department 200 South Main Street I Grapevine,TX 76051 216 North College I Waxahachie,TX 75165 CITY,STATE,ZIP CITY,STATE,ZIP Curtis Bergthold,Chief Construction Inspector Chief Wayne Goolsby,Chief of Police CONTACT PERSON CONTACT PERSON (817)614-4272 (469)309-4414 TELEPHONE TELEPHONE (817)410-3040 N/A FAX NUMBER FAX NUMBER curtisb@grapevinetexas.gov wgoolsby@waxahachiepd.org E-MAIL ADDRESS E-MAIL ADDRESS 3. City of Plano,Texas 4. City of North Richland Hills,Texas COMPANY NAME COMPANY NAME Engineering Department Waxahachie Police Department 1520 Avenue K,Room 250 I Plano,TX 75074 216 North College I Waxahachie,TX 75165 CITY,STATE,ZIP CITY,STATE,ZIP lim Razinha,Facilities Manager Chief limmy Perdue,Public Safety Director CONTACT PERSON CONTACT PERSON (972)941-7152 (817)427-7000 TELEPHONE TELEPHONE (972)941-7397 N/A FAX NUMBER FAX NUMBER Iimraz@plano.gov jperdue@nrhtx.com E-MAIL ADDRESS E-MAIL ADDRESS City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 12 of 16 FORMS City of Fayetteville RFQ 19-01, Engineering and Architectural Services SECTION C:Signature Submittal 1. Disclosure Information Proposer must disclose any possible conflict of interest with the City of Fayetteville, including, but not limited to, any relationship with any City of Fayetteville employee. Proposer response must disclose if a known relationship exists between any principal or employee of your firm and any City of Fayetteville employee or elected City of Fayetteville official. If, to your knowledge, no relationship exists, this should also be stated in your response. Failure to disclose such a relationship may result in cancellation of a purchase and/or contract as a result of your response. This form must be completed and returned in order for your bid/proposal to be eligible for consideration. PLEASE CHECK ONE OF THE FOLLOWING TWO OPTIONS,AS IT APPROPRIATELY APPLIES TO YOUR FIRM: V 1) NO KNOWN RELATIONSHIP EXISTS 2) RELATIONSHIP EXISTS(Please explain): I certify that;as an officer of this organization,or per the attached letter of authorization,am duly authorized to certify the information provided herein are accurate and true;and my organization shall comply with all State and Federal Equal Opportunity and Non-Discrimination requirements and conditions of employment. 2.Additional Information At the discretion of the City,one or more firms may be asked for more detailed information before final ranking of the firms, which may also include oral interviews. NOTE:Each Proposer shall submit to the City a primary contact name,e- mail address,and phone number(preferably a cell phone number)where the City selection committee can call for clarification or interview via telephone. Name of Firm: Brinkley Sargent Wiginton Architects Name of Primary Contact: Harold F.Sargent.AIA Title of Primary Contact: President I Principal-in-Charge Phone#1(cell preferred): (972)948-0100 Phone#2:L72)960-9970 E-Mail Address: hsargent@bsw-architects.com 3.Please acknowledge receipt of addenda for this invitation to bid, request for proposal,or request for qualification by signing and dating below. All addendums are hereby made a part of the bid or RFQ documents to the same extent as though it were originally included therein.Proposers/Bidders should indicate their receipt of same in the appropriate blank listed herein.Failure to do so may subject vendor to disqualification. ::ity of Fayetteville,AR RFQ 19.01,Engineering&Architectural Services Page 13 of 16 FORMS ADDENDUM NO. I IGP ATURE AND PRINTED NAME DATE ACKNOWLEDGED Addendum- 1 LI1 Harold F. Sargent,AIA 01/11/2019 4. As an interested party on this project,you are required to provide debarment/suspension certification indicating in compliance with the below Federal Executive Order. Certification can be done by completing and signing this form. Federal Executive Order (E.O.) 12549 "Debarment and Suspension" requires that all contractors receiving individual awards, using federal funds, and all sub-recipients certify that the organization and its principals are not debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any Federal department or agency from doing business with the Federal Government. 5. Signature certifies that neither you nor your principal is presently debarred, suspended, proposed for debarment, declared ineligible,or voluntarily excluded from participation in this transaction by any federal department or agency. Questions regarding this form should be directed to the City of Fayetteville Purchasing Division. NAME: Harold E.Sargent,AIA COMPANY: Brinkley Sargent Wiginton Architects PHYSICAL ADDRESS: 5000 Quorum,Suite 600 I Dallas,Texas 75254 MAILING ADDRESS: 5000 Ouorum,Suite 600 J Dallas,Texas 75254 PHONE: (972)960-9970 FAX: (972)960-9751 E-MAIL: hsargent@bsw-architects.com Signed by: SIGNATURE: 111 1 PRINTED NAME : Harold E.Sargent,AIA TITLE: President I Principal-in-Charge DATE: January 18,2019 City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 14 of 16 FORMS City of Fayetteville RFQ19-Q1,Engineering and Architectural Services SECTION E:2019 Annual Statement of Qualifications Summary Form ATTENTION:This form shall be completed and returned with EACH SUBMITTED Statement of Qualification. The City will utilize the selection marked by each firm to correspond with the scope of work for each project. NAME OF FIRM: Brinkley Sargent Wiginton Archite( SUM MARY STATEMENT: Proposer should provide summary information on this form by checking :he areas of expertise based on experience and qualifications. This form must be completed and returned in order for your proposal to be digible for consideration. Airport Parks: Strategic Planning Architecture Parks:Campground Planning Bridges Parks: Land Dedication Fees Consultant Civil/Structural Design Parks: Aquatics Consultant Construction Management Storm Water Management Drainage Design,Analysis,&Planning Street Intersection Improvements/Desi Electrical Structural Design Environmental Analysis,Remediation,& Permitting Structural Design:Emph in Fire Stations Environmental Water Services Structural Design:Emph in Police Stations Floodplain Services Surveying GIS Mapping Sustainability Design Geotechnical Engineering Testing Services:Soil/Materials Hydraulics Traffic Studies Hydrology Value Engineering Interior Design Wastewater Design Landscape Architecture Wastewater Management Master Planning:City/Government Wastewater Modeling Master Planning:Parks Wastewater Rate Studies Master Planning:Streets Wastewater SSES Master Planning:Wastewater Water Rate Studies Master Planning:Water Water Design _... Mechanical Water Management Natural Resource Planning Water Modeling: Parking Decks Water Quality Monitoring Parking Decks with mixed use Wetlands C ty of`'5yette II Afl lr Q 9w i,Engineers Arr Ile-i_ta Serrite, Pace 15 of 16 FORMS V Other:public Safety Facility planning&design Other: Other: Other: 2.) PLEASE FILL OUT THE SECTION BELOW AND SUBMIT THIS FORM WITH YOUR STATEMENT OF QUALIFICATIONS: a) I, as an officer of this organization,or per the attached letter of authorization,am duly authorized to certify the information provided herein are accurate and true; Brinkley Sargent Wiginton Architects Name of Firm Harold E.Sargent,AIA Pr' ted Name -q Signature President I Principal-in-Charge Title January 18,2019 Date City of Fayetteville,AR RFQ 19-01,Engineering&Architectural Services Page 16 of 16 1 e Y R do ,, KiL, , ,,..,, ,,, '1* - La : .e�-- Y ; : '• •°,:-.-' . _i 1._, . .. c ,,t,., 0$,,,,,,k:tir41'.1.',;::1;1,4'::74-14 - . i :,_..,..„. '1,,,,..'t..'Ili, 1 I _poi: A 41 t ,, --,,;: 2.',.. x .'• .-,,, ,- tt.i. t ,.,,. .,,,,„it 1,,...(4,,4:,,,,tt',,,,,;„.4 , .'•,,,,..,,,,,:!ti..i,,,,,,f, ,,,,k11.441.,et,:,,4,,,,,,,,4,4, z,<..1,,,,,,440,,,,,..,<,‘J-1.1....;',..„, ,-,- ... 1 wA:t,'''''"6,-.z.s.,,,,....,,„14. :xi.g.r,i‘,..-r, iist,d,141., owo.,. -,,,,,,,4 , 44, - , , .. - B R I N K L E Y Hal Sargent, AIA ■� Brinkley Sargent Wiginton Architects RGENT5000 Quorum Drive TeSuite 600 I Dallas,Texas 75061 0:(972)960-9970 r,( K. M: hsargent@bsw-architects.com(972)948-0100 Dallas Houston Waco Austin 5000 Quorum Drive Suite 326 845 McKinney Street 900 Washington Avenue 1005 East St.Elmo Road Suite 600 Suite 502 Building 8 Dallas,Texas 75254 Houston,Texas 77002 Waco,Texas 76701 Austin,Texas 78745 (972)960-9970 (713)535-0880 (254)722 5988 (512)610 4700 i4 a .'Sa ''. ,. .,41,14;„,$ xk 2�, o �_. Esq °° Cit of Fa etteville Police Facility Space Needs Assessment Final Report � , � July 2018 � , p ,443 � ort i x> SUBt 11TTED BY �i� ¢ - SUBMITTED TO. Dewberry City of Fayetteville Police Department 1350 S. Boulder Avenue,Suite 600 100 West Rock Street Tulsa,OK 74119 Fayetteville.Arkansas 72701 847 841 0577 479.587 3500 S � $ [ *K q; ' fr e � s ; _ � war:= < r. 0o 8,0 �4 aNmvsroti+o' ACKNOWLEDGEMENTS: Dewberry would like to thank all the Fayetteville Police and City staff who contributed their time,knowledge,and insights into the completion of this study and participated in the April 23-24 kick-off meetings and the June 1 department diagramming workshops. The results of this study could not have been accomplished without their assistance, especially the core space needs study FPD leadership team of: Police Chief Greg Tabor Deputy Chief of Police Mike Reynolds Captain Jamie Fields Thank You! 3.,' • T.' "m-wAA'r''-mR.,a)--a R > — n 4' t 011r7 - 11 AlliP• ; 74! ik,4 • rfi • , 0,71, • 1.31'. 014 rittar* • • 2 July 2018 I Fayetteville Police Department Study Final Report TABLE OF CONTENTS 1.0 Executive Summary 5 2.0 Building Planning Criteria 8 3.0 Existing Site& Facilities 12 4.0 Facility Space Needs Analysis and Program 23 5.0 Potential Site Options 37 6.0 Statement of Probable Project Cost 39 IL le 0 oil ..„ c P'., - ° mala r ,-, -1p 'i-ir ' z, 1 Fi iii Dewberry 3 4 July 2018 I Fayetteville Police Department Study Final Report 1 .0 EXECUTIVE SUMMARY Introduction: questionnaires and follow-up interviews with each department. Dewberry,a national architecture and engineering firm Preliminary space lists and diagrams were reviewed in a specializing in the planning and design of Public Safety series of work sessions with staff to determine space needs facilities,was commissioned by the City of Fayetteville in the and adjacencies to meet the current and future needs of all Spring of 2018 to conduct an updated facility space needs operations. Projections for staff growth were developed based assessment study addressing the current as well as future needs on: for the Police and Dispatch operations over the next 20 years. • Population projections It had been 13 years since the last space needs assessment • Calls for service study was performed in 2005 by Wilson Estes Architects. • Current trends in municipal government • Leadership initiatives to keep staff size on appropriate Methodology: pace with community growth,needs,crime trends,as This two-part needs assessment study was organized into a well as flexibility to allow the implementation of new Programming Phase and a Department Diagramming Phase. divisions The study kick-off meeting included the development of critical A list of spaces and related adjacency diagrams were completed success factors and a discussion of existing site&building for each Department division and unit. Subsequently,different conditions and their shortcomings. building adjacency concept plans were created. Finally,an Critical Success Factors—Project Goals exercise from estimate of probable cost was developed. April 23,2018 Kick-off Meetings: This final report consists of six sections: • Secured interview room needed next to Records i. The Executive Summary presents an overview of • More compact&efficiencient layout of program spaces- the process used in the study,as well as preliminary currently too spread out around town findings. • Create an onsite training facility which doesn't exist today 2. Building Planning Criteria discusses the factors that • Parking improvements needed-more secured staff were examined to determine the final recommendations. parking adjacent to entrance. 3. Existing Site&Facilities documents the existing • More storage needed for each department as well as conditions of the current site and facilities. personal storage 4. Facility Space Needs Analysis reviews all the • Include an onsite Community Room space program spaces of the study,the data collected,and the • Create an accurate and realistic budget at the end of this final program document. study 5. Potential Site Options shows two of the preliminary • The new facility design should be sustainable and resilient. site preferred by the Police Department • The new FPD masterplan should allow for planned 6. Statement of Probable Construction Cost develops an overview of costs and budgets for the phasing of future additions. various proposed building components • Most conference rooms should be flexible and sharable for various uses such as an EOC. • Goal for all evidence storage to be on one site with better Preliminary Findings — Staff: ventilation It is important to understand the current and potential future • New facility design should meet CALEA standards. staff makeup of all the various municipal departments as well as any anticipated changes in department organization or • Include better staff locker rooms with an onsite workout operations that may affect the program.Staff growth has been space. projected out 20 years in the program based on IACP Staffing Models,feedback from the client surveys,and the interviews The next step involved information gathering in the form of during the study. In most cases,the 20 year staff projections Dewberry- 1 5 were used in the conceptual stacking diagrams in this report used by the police department that total around 43,000sf at 5 for each department. different locations: • Main Police Building Site(25,075sf+/-) A summary of some staff findings include the • The FLERS Building Site (4,o2osf+1-) following: • Northwest Arkansas Mall Site(4,3oosf+/-) • For Police,the authorized strength(as of April 2018)was • Entertainment District Substation(1,000sf+/-),but lease 129 sworn officers+52 civilian staff=181 total employees. has not been renewed. • For Police,the 2038 staffing projections are for 180 sworn • Range&training facility spaces shared w/WCSO(8,600sf officers+63 civilian staff=243 total employees. +/-) • This projected increase in 62 total staff by 2038 represents a 34%increase in overall police staff. Preliminary Findings — Space Needs: • The City of Fayetteville is anticipating a 66%population The quantity of current and future building area space growth from 2018 to 2038 from 89,000 to over 148,000. needs has been carefully assembled for each department incorporating a 20 year growth projection. Building Safety and Security: • it is important to recognize that the major portion of the Most of the existing municipal buildings in this study were additional space needed is to provide for current needs built with code standards and parameters that are now that are presently not being met by the existing buildings. out of date. Many of the original planning guidelines need Many of the departments and divisions are working with modifications to respond to today's concerns for heightened insufficient space right now. safety and security measures. Some examples of these security • The space need is also based on accommodations for risks include the following: future staff anticipated to be employed by the City in the • There is no secured staff parking lot directly adjacent to next 20 years. the staff entrance. • Police&Dispatch total program needs for 2038=79,635sf • The public records counters and report taking room do not • Projected parking needs for 2038=230 secured spaces have proper ballistic rated glazing to protect the records and 77 unsecured spaces. clerks. • Of the total 79,635sf of indoor building space needed, • The interview suite is not properly separated from the 30%of this space(24,166sf)is being recommended to be detective areas and lacks a soft interview room and located in more economical support structures on the site. dedicated restroom. The remaining 55,469sf of program would make up the • There is no elevator access from the public lobby up to the primary police headquarters building. second level. Preliminary Findings - Parking Quality of Work Environment: Parking customarily consumes a large portion of any municipal With many municipal and public safety campus concepts, site,especially if it is all surface parking. It is important to a large number of employees,primarily civilian staff,spend understand the quantity and type of parking needed so that much of their workday inside the building. Therefore, facility planning and design can accommodate these needs. the quality of the work environment should be addressed Current parking:There is very limited onsite dedicated in the building design to enhance productivity,promote parking for the police department personnel and city owned professionalism,and enable the best employees to be recruited vehicles which is a challenge and none of it is in a secured and retained. parking lot directly adjacent to the staff entrance. Future parking:The future parking needs for employee Existing Facilities: and visitor parking have also been determined for a 20 year The scope of this study reviewed current program spaces staff growth projection. For the full public safety masterplan build-out,230 staff parking spaces will be needed in a secured 6 July 2018 I Fayetteville Police Department Study Final Report parking lot. 77 public parking spaces will be required in an future. These functionally outdated buildings also have aged unsecured parking lot. buildings systems nearing the end of their useful life. Preliminary Findings - Cost Estimates: Therefore,we recommend that the City of Fayetteville utilize The cost estimate section 6.0 of this report includes conceptual this updated facility space needs study report as a guide in unit pricing budgets based on the program scope defined in making future decisions regarding property selection and how section 4.0. These budgets have been broken down into three much and where to locate various internal departments. components all with anticipated construction start dates in the summer of 2020. For more detail on the preliminary scope of each component or for additional cost breakdowns,see section 6.o in this report. • Headquarters Building project cost:$25,292,604 Construction Costs*(55,469sf):$21,654,390 *(includes site development costs as well) Soft Costs:$3,638,214 • Support Building project cost:$4,518,316 Construction costs(13,018sf):$3,884,458 Soft Costs: $633,858 • Firing Range project cost:$3,305,707 Construction costs(11,148sf): $2,906,660 Soft Costs:$399,047 The anticipated project cost for the complete public safety project scope defined in this report(assuming completion by 2022)is$33.1M. Conclusions / Recommendations: This report is intended as an initial assessment of the spaces and needs of these municipal buildings. The information contained within this report can be utilized by the owner and design team as a guide. The goal of this report is to provide a road map for fulfilling the needs of the city staff and community while also acting as a solid base from which to produce improved municipal and civic spaces that are functional,significant,and meaningful to the surrounding community. Over the course of this study,it has been discovered and documented that the current Police and Dispatch related facilities are all undersized with inadequate staff and public parking. Many of the areas in each of the current buildings are poorly configured to adequately facilitate the current space needs of staff as they try to fulfill their duties to effectively and efficiently serve the needs of city residents today and into the fi Dewberry i 7 2.0 BUILDING PLANNING CRITERIA Nearly all public buildings are planned based on certain assumptions or clearly defined criteria about current and Census Population future needs.It is the intent of this section of the report to 1840 425 consider and document the criteria applicable to this study. 1850 598 Just as these existing municipal facilities were originally 1860 972 planned based on a certain understanding of the type of use, quantity and organization of staff,and community growth, 1870 955 the renovated or new facilities should be as well.This 1880 1,788 section of the report looks at these factors in order to base the building planning on known criteria,agreed to by key 1890 2,942 decision makers. 1900 4,061 1910 4,471 Community History and Growth: 1920 5,362 Fayetteville is the third-largest city in Arkansas and county seat of Washington County.The City is centrally located 1930 7,394 within the county and has been home of the University of 1940 8,212 Arkansas since the institution's founding in 1871. Economic 1950 17,071 development efforts and growth accommodation are important to the City's vitality and fiscal health. 1960 20,274 • At the time of this report,the 2018 resident population 1970 30,729 is estimated to be over 89,000. 1980 3 6,608 • By 2038,the population is projected to reach over 148,00-almost 59,000 or 66%more than today. 1990 4 2,09 9 • The Fall 2017 semester enrollment at the University of 2000 5 8,04 7 Arkansas was 27,558 students. Even though the U of A 2010 73,580 has a campus police department,the FPD assists them at times especially at off-campus locations. Population • In 2017,at least 16,183 University of Arkansas Year projections undergraduate students lived off campus with at least 2011 74,137 50-70%of them living in the City of Fayetteville. Community Demographics: 2012 75,387 As of the 2010 census,there were 33,661 households out of 2013 77,900 which 19.9%had children under the age of 18 living with 2014 80,263 them,31.4%were married couples living together,7.1%had a female householder with no spouse present,and 58.7% 2015 82,377 were non-families.45.2%of all households were made up of 2016 84,726 individuals and 7.1%had someone living alone who was 65 2017 87,014 years of age or older.The average household size was 2.04 and the average family size was 3.02. 2018 89,363 2023 101,427 In the City,the population was spread out with 16.9%under 2028 115,120 the age of 18,23.6%from 18 to 24,31.5%from 25 to 44, 19.3%from 45 to 64,and 8.4%who were 65 years of age or 2033 130,661 older.The median age was 27.8 years.For every 100 females, 2038 148,300 there were 100.9 males. 8 July 2018 Fayetteville Police Department Study Final Report Racial composition 2010[39][40] 2000[39][41] 1990[42] 1980[43][44] 1970145 White 83.8% 86.5% 93.92% 93.13% 97.46% —Non-Hispanic 80.7% 84.1% 93.19% 92.24% —[a] Black or African American 6.0% 5.1% 3.18% 3.75%[b] 1.94% Hispanic or Latino (of any race) 6.42% 4.9% 1.10% 1.46% —[a] Asian 3.08% 3.1% 1.50% 1.56% —[a] Other race or multiracial 5.86% 4.38% 0.34% 0.42% 0.61% giwobisi Fayetteville Police Department Organizafional Chart 4Ir.O.0,63,016 f1)9 Son,1,3 Sworn) Greg Tabor j� Chief of Police Z:{ Mike Reynolds Deputy chid of Poke Amer I I I I I Conon c mine Cwt. bed 3eolro why Beaker armee Keenan Admmworion Pin..Winnow Supped f,1bcarh30, ✓,tool Imeberbnn I I I I I I I M.Mw.nl 4wwwwnl 1.9ut41.81 n Cwt. ewre.e* Man Spacel 1. M.nOcs Dispatch*" .110.Gap* Ton* Soma Mg Tit 9iYl 1 Robenarra I MYN99* hveaIowfwn PrmoOrtvtdit nenw I I I I I aw„anl I Chwch. VW, /ion au r, SwNMaww00 orris oen.a Uneryl Kat — Kathy Barb Chadd, Spcialuas Sauer, Records cawdnatar Swlaad ...an. Will. Sw+ary tern n.nV Slautrsaherrey RSi.o a Ma.lSI..p P Jaraiyal I C Bsouaa 'Shop. aMrY Want.J-SRO Key.K-Trainer Reznicek.A.S' -7-- ASouae Foster.J-SRO Long,IH-Trainer Cheader.M-S I Asausa 69ueU Luebke,E-SRO Bwlwra barpeare BerMam Gied.H Arnod.B-S Clardy,C Crosby.P Bailey,J-K-9 McDaniel,J-K.9 Sotg000 Seward Cana.K-SRO Ban Parr Anthony Nunn, Kia Y Mi. Laid.M Bkdsang,A Mauk.S Licht,M Townsend.M 5,101109.1 Poul saqud Jason Fnnch Reed.T•SRO Tra W POCOP CALEAMramna Valk-Bryant,T Wendel.J Md(Mey,a Peace.M Faders,J Strange,C 551 Nsrcakce clo Vacant-Uptown Bike Carper.,C H,1grav0.D Wiamaon,B Tenincon,A Plume,0 Deism.A Vacant-Uptown Bikef I I Donlon E Schroeder,L Hanby,P Anderson.E Janes.B Hammon O Diaz.P-Dson Bike Kurtz.. Langston.J Belk.M Jahr Comp,J Hared.T Gav res.I nit1 Kaniilus.M.Oocksun Bake Tale.I F9azl,eas lwardowsld,P Curry.J Bush.C-PI Hubei,13 Floyd,S Calvin S Magaria.J Hgdon.A Cassia Brand.S-Oehson Bike Vacant Lindley BeggeL A Muncie,M Noble,Tabdha Jones,T SMpe.K Brooks.A Thomas.B Sanas,JTTF _ Bobby.Gana _ Tnurow.R.D,cksen Bike Dawson Ortiz,M Mendez.Macy Mercado,K Abram,B Hayden,J Janey.K ODA S Soc., Crone_cepa Ind. Oelsthlaeger•Mora Wagoner,G ScnWl,R. Geandous.J Kucherbeaer,B Byrnes.A Levine.G Needles..P-Moor Owens.K Wicker,J Navarro.C McAbee.C Harlan.J While.N Thomas..1-Moro. Cale.F Vermilion.J Oakes.C Freeman.M Summers.P Dicus.S Cal Wbel.B.Main Jackson,H Capt,J Can,S Eucce.N FPO-UEA SM Robbins.0 Manuel.J Halls,J Zimmermann,M FPD SIB Lea.P 179 FPD Slats Feb.,.S Wen,J FPO Slob Raker,0 129 Sworn Tally,L Frazrer.D FPD Sid Lagalrwy.B 172 Patrol) Cummings.A Obrserbeny.B SPD SM Alen.S Lowe.I-Fl Vacancy: Oswalt S9 CIVILIAN: Sarall,H SPU 51.1 Knolls.R Yang.P41 Reline OS LOC Moue.Al WCSO SM Vacant-CID Ward.E-FTO 10 Records Division FT PGPD SM Hams.J-FTO 1 Part-Time Records Div. MBs.H.ALETA 1 Part-lime Park Patrol Thurman.J NETA 1 Administration Meets N ALET. t Warrants Woods.H ALETA J Evidence Mesio.E ALETA 5 CID Peva.A ALETA Ward.J Pre-ALETA Nunez,A RrALEI A The Fayetteville Police Department(FPD)has a large city jurisdiction to cover from its downtown headquarters and dispatch location. At the time of this report,the FPD had authorized positions for 129 sworn officers(and 52 civilian employees). Officers work in 12-hour shifts. Dewberry . 1 9 Fayetteville Public Safety Facility Space Needs Survey M FAVETTEVILLE Data Collection ARKANSAS April 2018 Title '09 '10 '11 '12 '13 '14 '15 '16 '17 '18 '23 '28 '33 '38 Detectives 16 16 16 16 16 16 16 16 17 17 19 19 20 20 Community Policing 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Administration, Officers 8 8 8 8 8 7 7 7 7 7 8 8 8 8 Administration Staff 1. 1 1 1 1 1 1 1 1 1 1 1 1 1 Park Patrol, Civilian 1 1 1 1 1 1 1 1 1 1 0 0 0 0 Detectives Staff 3 3 3 3 3 3 3 3 3 4 4 4 4 4 Drug Task Force Detectives 9 9 9 9 9 9 9 9 9 9 9 10 10 11 Drug Task Force Staff 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Training Officers 2 2 2 2 2 2 2 2 3 3 3 3 3 3 Training Officer Staff 1 1 1 1 1 1 1 0 0 0 1 1 1 1 SROs 2 2 2 2 5 5 5 5 5 5 7 9 11 13 K-9s 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Motor Officers 3 3 3 3 3 3 3 4 4 4 5 5 5 5 Bike Officers 4 4 4 4 4 4 4 4 4 4 11 11 11 11 IT Staff 2 2 2 2 2 2 2 2 2 2 3 4 4 4 Property& Evidence 3 3 3 3 3 3 3 3 3 3 4 4 4 4 Central Dispatch 24 24 24 24 24 24 24 24 25 25 27 29 31 33 Records Division 14 14 14 14 14 13 13 13 13 13 15 18 18 18 ^ Warrants Officers 1 1 1 1 1 1 1 1 1 1 2 2 2 2 Warrants Division Staff 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Special Events Supervisors 2 2 2 2 2 2 2 2 2 2 2 2 2 2 Uniform Police Officers 71 71 71 71 68 68 68 74 74 74 78 83 90 94 Tota L: t0 tO l0 l0 iO V o m V CO N V m N N N N N N CO CO CO O N m V N . .-i .--1 - ,t . , r1 .1 N N N N N The current and future staff organization charts enable Staff Growth: planners to configure the correct amount of space for each 2005-2009:(154 to 176)+22=14%increase department in optimum adjacencies to other departments. 2009-2018:(176 to 181)+5=2.8%increase Optimum adjacencies enhance communication and job effectiveness. This is an important economic issue because 2018-2038:(181 to 243)+62=34%increase(projection) it is more cost conscience to increase the effectiveness of current staff than to hire additional staff. It is important to Largest staff increases expected in next zoyr: point out that due to lack of space in the current facilities, Bike officers up 175%from 4 to 11 staff are forced to compromise their effectiveness. Staffing SRO's up 160%from 5 to 13 costs are always large percentages of municipal facility Records staff up 38%from 13 to 18 operations budgets.The staffing projections above have also Dispatch staff up 32%from 25 to 33 been vetted through multiple programming rounds by staff. 10 1 July 2018 I Fayetteville Police Department Study Final Report ii0 Dewberry 11 3.0 EXISTING SITES & FACILITIES This section of the report gives an overview of the existing facility Having all the program functions spread out this much creates locations, sizes, and functions within the scope of the study. duplications of building support spaces,meeting areas,and Currently the Fayetteville Police Department is spread out staff amenities which could become much more efficient if throughout the City at multiple locations which have an impact all were located on a central campus.A centralized campus on operational inefficiencies and challenges. (see location map concept guided the space needs assessment and programming on adjacent page with travel distances from main headquarters). exercise and also became the basis for the conceptual estimate of probable cost. Existing Police Program areas total around 43,000sf of indoor or covered spaces at 5 different locations: Some of the FPD program spaces are currently housed in • Main Police Building Site(25,o75sf+/-) leased spaces which are always at risk of not being renewed. • The Fayetteville Law Enforcement Response System For example,the lease for the Legacy Building space (FLERS)Building Site (4,o2osf+/-) (Entertainment District)has not been renewed recently which • Northwest Arkansas Mall Site has created additional office and equipment shortage issues. (4,3oosf+/-)leased • Entertainment District Substation(i,000sf+/-)leased • Covered Range&training facility spaces shared w/WCSO (8,600sf+/-) • Outdoor long gun range at compost site(no indoor space) 111! ,..sdd .�Y a . : ,,,,,,.,-..2 -:.,,,,I.,•,;°-- -;L ,,,, ,., : 5... , , i: , ,, , , _ . , , ,, 0 - : 7 7 - wet-`» I a x9° e nr of �t,:� 7 '�s.s. e ,, " , 12 I July 2018 I Fayetteville Police Department Study Final Report err .yam2,-.A::,-,— -z..- � � ® ' `fi 1.,. ' g' ,...,,...;..A:. zS le ;,./ , ;,t , ,,,,,,,,,,,,t, ,,,,,.. ,,,;1 ,.....,,,i....,,..,..,,,,,,, 0,.,, .,„.. ...,......,„.. :.. - .,„,,,,.; ..‘„, -;.:11,*44., ,r�.«- 4 't �� � �� l�� 1 �rt � ,,; � � 4'ti" �s,� .. € r �ra R '^P"L 'yp� t•-,,,,, ,,,‘;:.:11,,,t,;....„.,...?rvw ..rw . r" t , • • Lr;° • �^..,,,,,,,.....,,,11:,'4,-, etn4 q r . '�' gk �x e � �,s, , fs , s � t'" t" st �"*'1 u Z 4.il " tA1 a • ,fik . tAo ppt ,,,t i,. k � �' 4• 6 .as b " } g?., �s '3 is, a iii Travel Times from Fayetteville Police Department Number Location Name Address Distance in Miles Distance in Minutes:Driving(Rush Hour*) 1 Fayetteville Police Department 100W.Rock St. Large Property,Vehicle,and Records 2 Storage 1561 S.Happy Hollow Rd. 2.3 Miles 7 Minutes(10 Minutes*) Firearms Range,Long Gun,City Compost 3 Site 1708 S.Armstrong Ave. 2.4 Miles 6 Minutes(8 Minutes') 4 Bikes/Motors(NWA Mall) 4201 N.Shiloh Dr. 5.3 Miles 14 Minutes(30 Minutes*) Joint Firing Range 5 (Handgun Only,WCSO) 1155W.Clydesdale Dr. 2.5 Miles 6 Minutes(12 Minutes*) Substation(Entertainment District,Legacy 6 Building) 401W.Watson St. .8 Miles S Minutes(6 Minutes*) Located between 1909 N.Dvorachek 7 Deane Property(Option 1) Ave.and 1898 N.Porter Rd. 3.9 Miles 10 Minutes(14 Minutes*) 8 Huntsville Property(Option 2) 1851/1875 E.Huntsville Rd. 1.8 Miles 6 Minutes(6 Minutes*) iii Dewberry 13 Police Station - first floor • No secure path from interview suite to vehicle for arrestee; The police station first floor includes approximately 11,745 gross currently have to walk through public lobby and across the sf which includes the following program spaces: street • Public lobby • There are a limited number of small lockers for civilian staff • Records Division in the women's locker room but there are none for male • Police I.T.Department civilian staff. • Most of the Criminal Investigations Division • No dedicated nursing rooms and no space to create these • Many of the Evidence&Property Storage areas rooms. • Training Offices i > • Building Support spaces t a Some of the current first floor and site challenges and deficiencies include the following: pft • Lack of a secured staff parking lot directly adjacent to the `; a e v i!!e Police D e :i( rr t t 1,7 police staff entrance ' {Fi 1St 10C}I} • No easily accessible elevator from the public lobby to get up ";' ToI 11 745 Sf to the 2nd floor administation department ' • Inadequate storage spaces and no room for staff growth Ia • t t s s �> .__ b �d� ��� ��:., ,, ,���� ?�1,,,--- ��.✓�`_"y CIS. ,., �` �arzr,� 3 x ` / �:a��"1 First Floor 14 July 2018 I Fayetteville Police Department Study Final Report F- ° .',.= 0 -. ' 1 -, .....,„,„ µ la fir.. 4 n € � a .>,' . ,y4 '''- h w i m� r� b' a - :i , t - 1 4. ',.: a x ''•:'' ` -.,-i�- moi; i x $1,„•„,:',,;., 4,-."-.1,,,--"`i. iD "'"y x Wa'. y e Y t xk u3,�.. 3 r_ ,. 5 ,..'''*...t 14i . ..., ' .411,t1) P.1 A , r ,„„ iw row.` x k„ _} . °Li _. Dewberry 115 Police Station - second floor The police station second floor includes approximately 13,300 • the second floor staff locker rooms are over crowded with gross sf which includes the following program spaces: inadequate storage and no room for expansion. • Police Administration • Central Dispatch • Most of the Patrol Functions and spaces including the Roll Call Room,report writing areas,and offices. • Staff Locker Rooms • Building Support Spaces Asp Some of the current second floor challenges and deficiencies ` ' include the following: • inadequate storage spaces and no room for staff growth it Fayetteville Police Depaiianent •. • no in-house fitness room for staff (Second Floor) • no dedicated dispatch break area and outdoor space V Total = 13'',330 -' • general staff break area on this floor is not adequate for the l large number of staff 9 " --, J• no secure staff restrooms other than dispatch and no public ' restrooms • no easy elevator access for the public Second Floor 16 I July 2018 I Fayetteville Police Department Study Final Report l 3i4A �..� � r � S�°ate �� t fl ,-,, '3y , ,> p i �° 2 N si 'a ¥ a ,'P� r. 1. ..,=,''''''' 1 '''''' ,,,,,,s,, ,,,,7::: , 29.,,i,i9 1r q ',4*,'''w'4'.':,.,"...,;,,,;',',.,' " ; ,,„;:i77.--,-;,.' dry „ rpkA _ x_� t�®: a tg ti9s` ', �x �" �"" �.�:.. arw ,� ` ;, i �r. .. _J�. k -7- 1 — i asrI < _ iNl1�aA0100\ f 31771,-a'goa, r;„,,,........""r Irv, _a B'P2•1: 1707 11 Q' Y gM03E937010011 ,Zr ,p., Iiia 01si50afiwa.eaa a �a 4 r rias� tP'¢�} ' 311-- ' • z . ,0 , a ”" iiiilDewberry 1 Remote Site - Large Property, Vehicle, andsn Records Storage The Police Department maintains additional program spaces at 1561 S.Happy Hollow Road about 2.3 miles from the police ------- station which totals approximately 4o2osf of indoor space. ,, xE These functions include: iiii • Additional indoor property storage ,, - • Additional archived records storage � • °'3-` , • Vehicle storage , • Outdoor vehicle evidence storage/impound lot. r � . .a y • a,.. 4:. . . Some current challenges and deficiencies include the following: • no elevator access to the mezzanine level • no proper vehicle processing bay separation from other areas • inefficient use of current volume / height for evidence : . .,. •, storage r :OS'ALL1 'I.4,.,„, ::., :".:?::7-"-:;Ylcl'i'-''''''';441-",4, •' „,.P-- "�: :4'+1}1�)" .r 1 AN eg MIIF Zie / t r y r P:g " � .f ra , ' Large: a. rty an, z �, / ;1: f I-Records Storage (mezzanine) Total =2 820 sf - Ati '1. 1 i At .4 4.,., ,tis, y Ve- icle Storage 's Toy 15sf V a g ° r q�5 � [ CS � 5 Ve .°. le Stci age t Tot , 4 . _, i ' s'-'s 1 .,. ,1, 1 r'A - ti,a1,, . . 0 -,„, .,4•Iit 1,- .., .10. ' :' '''''‘ — r;' '''' l''''' ''''. 1:.1:‘ '-: liglW -''. '.'! '''''V'''' ' , . --'— ° ,. 1,!-1:: -" 41%), .-A-:.-11-'3J. '''FI'''77:'s ii .'k\'`,, 4 .:ti. ! .,..1 7,...01 7 1 s,.,_ ,, .;,:,,,, „1.1 _ ; ,,, _ if‘ .t.::, ., r 1 18 1 July 2018 I Fayetteville Police Department Study Final Report City Compost Site-Firearms Range, Long Gun ^"�" rc The Police Department also utilizes an outdoor firing range at 1708 S Armstrong Avenue about 2.4 miles from the police station. Some current challenges and deficiencies at this site include the following: • this site floods which limits the usage of the range • Since this site is near some residential properties,there are noise complaints and safety concerns associated with using ,' < , �° lthe longgun firingrange. • As an outdoor range with no lighting,the available hours of i, .` ,i x �.:; ` ' ;, x,° ,A..-r,., , =.sem"� use are also limited. • There are environmental concerns due to lead leaching to ground water and the nearby river. lire .Z6* ,0 -' its , '` * A ,-_ ti ' , '''''*;%'' '''''''''4 .: ."4' i ,,„- , _ z., .4 1" *""t 'so., .•;,t-,. ., ' '' , _ ,Z .• 1,p , . '.1" 1, tit* ' `_ � � .., Firearms Range ' = � v t , • _. Iii'' Outdoor range is near Stone Bridge subdivision and golf course. II Dewberry. 1 Bikes/Motors ti The Police Department maintains additional program space within approximately 43oosf of leased space at the Northwest Arkansas Mall on 2 different levels. Located at 4201 N.Shiloh Drive, this location is about 5 miles north of the downtown police station(at least a 15 min drive)which is not ideal. These functions include: • The Bikes and Motors Unit Some current challenges and deficiencies include the following: • no elevator access to the mezzanine level • no windows or natural light into this space � • no secured screening from the public of staff as the enter/ exit their space and/or vehicles • inadequate storage spaces and no room for staff growth r., 4:k ki 1 Lrlins1. i . 7d7d Arty Decor I - _ z33B3S = 21 t 6zt 79 Fin,sh-Line It �t _ F�* fg►► „ 1tt17�I AVAIBE ,• '�`GtbitESEAhut, ,�� NEris I + IP B{l oIV� 5 022 SF « a _ 635 •0 Bikes/MotorsITAL ART � o `gms t DIGITAL rRaa AVAIUBIE (2 stories) ,u GNC ssaas t Total = 4,300 sf DUNK FIRE&SECURITY e1020 ,� g l`. Faay$l•nV•Scooter shop a 0, 15 ,. : . 1 61 — r --1 © J263 e Pa s Ls 50,4 LIP , L MDA CASTING STUDIOS `�.6usF U t t es9 d1a MDA CASTING STUDIOS k NWAsMall Kids Corner LL aloe Sc • 20 I July 2018 I Fayetteville Police Department Study Final Report Joint Firing Range, Handgun (Washington Some current challenges and deficiencies include the County Sheriff's Office) following: The Fayetteville Police Department has limited access to the • Since these are shared facilities, there are scheduling outdoor covered range that is maintained by the Washington limitations as to how often they can be used compared to County Sheriff's Office, located at 1155 W. Clydesdale Dr., an onsite range controlled by the FPD. approximately 2.5 miles southwest of the current police • As an outdoor range,weather can still affect how often it station or at least a 5 minute drive. The FPD staff also use the can be used compared to an indoor range. training rooms in the adjacent building on this site. • This range is for hand guns only. k i vavF'ew�`ac, t", "'�., .' `�as .v5 ds 3 . .4.- £ • y > ti Dewberry- 21 Substation (Entertainment District) The Police Department maintained a small substation within the base of the Legacy Condo Building in the downtown entertainment distict. This small space contained a patrol workstation and storage areas and was expected to remain after the police department move into their new facility.This space was used for Dickson Street Bike officers and numerous special events.This was a leased space and during this study, the lease was not renewed,which has resulted in additional storage and office space challenges. • SS 3 3 A as=- " vi, I w f t 1, , , , ,,, - ,. .-4' , ' \ '-1 -_:-Ta ,2 .. li 1 .�.. t w to it-3 « `f — ,... , ,,,.., ,.„„ - 6 ., ....,,,, , , , „-+�i .2,, 3 , ,.;?./..,,-.:: 7,•• - a.+:4 S..' i 3/- l'I. t"e''''1' 1,' a �. ..,It s s e 3 a _ �' a "" . .t d.= _ x.�fir. a �. ,� _ �_,v tea... 22 July 2018 I Fayetteville Police Department Study Final Report 4.0 FACILITY SPACE NEEDS ANALYSIS AND PROGRAM This section analyzes the space required to address both the building. It includes space in addition to the DGSF not directly current shortfall of space, and the space required for future attributable to any particular department. This includes growth.The amount of space needed is arrived at by a"bottom spaces like main corridors serving multiple departments, up"process that gathers input from building users in every stairways, space for HVAC, electrical and plumbing department and division. This is done with questionnaires distribution throughout the building and the thickness of and follow up interviews. Dewberry conducted the study the exterior walls. This number identifies the overall gross kick-off meetings and interviews on April 23-24, 2018. The building area from the exterior perimeter of the building. This information contained within those surveys and interviews second grossing factor is often in the 6-15%range depending was thoroughly examined,and was then further reviewed by on the size and complexity of the overall building. senior leaders in a"top down"overview in which certain items were adjusted or designated as shared or multi-use spaces. Space Standards: During the needs assessment phase of the study, the client Program Document: was shown graphics of industry standard spaces for various office and meeting room layouts to help define their needs as Once the interviews were completed, Dewberry began the process of creating the space program based on projected well as to help standardize these spaces across all the various needs 20 years out. The space program evolved and was fine- municipal departments for the program. Some examples of tuned over the course of many drafts. The first program draft these space standard graphics are shown on the adjacent page. included all the"wants"from the surveys.After 3-4 rounds of trying to separate the most critical"needs"from the"wants", the space program came down to the numbers shown in this report. Some technical terms used in this section are: Fayetteville Public Safety Facility Space Needs Survey Net Square Feet(NSF)—This term refers to the space of a Data Collection.W `• April 2018 room that may be measured from the inside face of the walls 5 ace Needs Assessment Survey of that room. The amount of Net Square Feet allocated for a Instructions: 1. Fill out this survey as completely as possible for each department or dinsion. space is driven by the functions the room is intended to serve. 2. If applicable,please include an organizational chart of your department. 3. Use the mouse(not the Tab key()to navigate between fields(shaded gray for easy identification. A. Please enable macros when opening this document. S. In some sections,additions rows can be created using the":to the right of the table.This function only works for Word 2013 and newer.If additional rows are need,please contact us. 6. When finished,Faye as a new.docfile with your department name(example:Fayetteville dty_clerk.doc) Department Gross Square Feet(DGSF)—This amount and return completed surveys by email to the lead programmer,Brian Meade,at bmeadeedewberrv.com by April 22"a. of space includes certain spaces in addition to NSF to account Z If you have any questions filling this opt,feel free to contact lead programmer,Brian Meade,at P P 847.8410577 or bmeade@dewbemv.cpm. for the wall thicknesses and internal walkways between Di on/Depot tmenC Pollee—Admin tration Division Date: Monday,April 16,2018 rooms or workstations within a department. This is arrived Name: Mike Reynold, Job Title. Deputy Chief of Police at by applying a multiplier appropriate to the Net Square Telephone: 095a7-3506 Emal: mreynoldspfayenev(ne-araov Address: Feet of rooms within a department. The multiplier will vary Fayetteville Police Department 100 West Rock Street Sif,t Andre'::lir,2 Fayetteville Arkansas 72701 depending on the types of spaces being considered. a) General Mission or Function of Agency,Department,or Division. Here are some typical grossingmultiplier examples: The Fayetteville Police Department is a full urvke law enforcement agency that k dedicated to P P providing the citizens with a safe and healthy community in Mich to five and work.The operational components of the department are designed to carry out the mission of the Fayetteville Police • For more open areas like meetingrooms,lobbies,public dkate antabidinghangests ,"ditiontemenl. P til ndica anticipatetl changes,additions,or deletions to the function of your Agency.Department.or Division and when they may occur over the next 15 years. spaces,property/evidence storage:10-15%range The City of Fayetteville has 43 miles of payed trails,and we are adding approximatety 2.5 miles per year.We have 37 miles of soft surface and natural trails.We do not currently have patrol coverage dedicated to the multi-use trail system,but at some point,we expect to add that coverage. • For more office like departments like Admin, Records, cl Hours ofOperation:24 hours per day,on 7 Days each week. Adzuu±ai entad Patrol 25 3 096 rana d) Noun open to the Public:7:00 AM—5:00 PM.on Mon-Fri each week. ,a Dpa do a e) Visitors:Average per day.100;Average per week S00.Peak visitors at once:30 • For areas with lots of circulation aisles/work islands like Explain Customers paying fines due to court dispositions lead to our peak times. Investigations or Booking/Holding:40-50%range. Owner of location listed above:Fayetteville Police Department nears in this location:25 Leased?check if yes:❑Lease cost(month).per SFS Lease Expires:WO. a) It this the only service location for Fayetteville?Yes n r,•;® bl If no,please fist all other locations mal serve this city.Use the•:to add locations as needed.(Include each location,mduding mote for which a separate survey will be done.) Building Gross Square Feet (BGSF) - This area will encompass the total amount of space needed to build the 111 Dewberry' Dewberry- i 23 I- ate_J....... .0.r 8 .....L C-1: 48 sf 15'x 9') C-2: 64 sf(8'x 8) C-3: 80 sf(6'x 10') CONIIIIIMOSTIMMI .••••• i 111111.111111111111110111111 '' 1 n :, 0 A _ 1 -1---- ..g.., i '' 0 0 iii 0 0 ...., a--- 0_1: .0-1: 100 sf 8'-4"x 12') 0-2: 100 sf 10'x 10' 0-3: 120 sf 10'x 12' 0-4: 150 sf 10'x 15') la II II 0 El 0-5: 180 sf(12'x 15) 0-6: 200 sf(16'x 12') 0-7; 220 sf(10'x 15')Office/Cubicle Layouts CI . r 1 In 1+1 1Ml S IR 0ti" hj _ CONF 1 �J rxe L U II carun[ 01 )� PPis, a g isi ISI . ai�aira ., IcaI lSr4!_. CR-1: 180 sf(12'x 15) CR-2. 240 sf(16'x15) CR-3: 380 sf(24'x 15) (6 person) (8 person) (12 person) fM Iaa a, I j a, le ®ICI. ill i i® ( . 8 CCP TABLES li " CR-4: 600 sf(28-1"x 21'-4') 1 (20.25 person) 24 1 July 2018 I Fayetteville Police Department Study Final Report Program Summary: Below is the Building Program and Parking Needs Summary if built out to the full 20-year space needs projection. The summary is organized into five columns: •The first column represents all the indoor police program spaces expected to be in the main building and totals 55,469 sf. •The second column is for the remaining indoor police program spaces expected to be in supporting structures on campus and totals 24,166 sf. •The third column documents the program space needs from the 2005 WEPA study. •The fourth column documents that 23o secured staff parking spaces are required for police related activities. •The fifth column documents that T7 public parking spaces are required for police related activities. FAYETTEVILLE POLICE BUILDING PROGRAM+PARKING NEEDS SUMMARY 2018 2018 Program Secured Unsecured SPACE Program (Support 2005 WEPA Parking Parking NO. DEPARTMENT OR COMPONENT (HQ bldg) bldg) Program Needs Needs remarks/explanations 0.00 PUBLIC ACCESS AREAS 2,024 0 2,597 0 0 1.00 ADMINISTRATION 3,310 0 3,315 ll 2 2.00 SUPPORT SERVICES:RECORDS 2,423 417 3.712 17 .. 3.00 EVIDENCE AND PROPERTY 2,365 2,900 5,644 4 I 4 00 CENTRAL DISPATCH CENTER(CDC) 4,360 0 3,497 16 0 5.00 C.I.D. 9,125 1,500 10,972 40 2 6.00 UNIFORM PATROL DIVISION 9,138 2,772 6,546 63 0 7.00 TEMPORARY HOLDING 184 0 1,554 0 0 8.00 TRAINING DIVISION 11,850 3,750 9.369 64 70 9.00 TRAINING-FIRING RANGE 0 10,134 3,168 11 0 10.00 FACILITY SERVICES-SECURED STAFF SPACES(interior) 1,610 0 1,743 0 0 1 1.00 FACILITY SUPPORT AREAS(interior MEP&VERTICAL CIRC) 1,855 497 2,924 0 0 12.00 POLICE I T. 1.283 0 670 4 0 ion!,includes iriteriOr;+all•I 1:kr-e» Sub-total(DGSF) 49,526 21,969 ' 55,708 5Inne;dept cu:kdorsl Dept Gross to Building Gross Factor 1.12 1.10 1.15 (area for exterior wall thickness d 5,943 2,197 8,356 0081,08 bldg eorr(dors Overall Building Gross SF(BGSF) 55,469 24/66 64,065 79,635 total parking spaces needed 230 77 0.00 PUBLIC SPACES POLICE Future Future Future pole) (2005) (20181 C.irr eat Future stall slug start No Of Space Program WEPA Current Program Space Spaces (2018) start•Syr .10y, z1 Syr •20yr Spaces Slundord (actin 61291 progrons sizes (out bldg) Nates 000 PUBLIC ACCE55 AREAS ) :, ,„;:,u,,,,, . ,,,,>. e.,..,-,. _,£-a y__..:_,,_I 0I First FI - r, 'cception I ICC_ 1000 000 _ ludedsploy cases 002 Public E t e,i,;,n)e I 60 00 0 .m in vestibule for alter hours c..--. ..,. 0.03 First Floor Security Screening Area I 40 40 0 _ -,:r.otomelr In alcove on lobby 0.04 Security Screening Equipment Storage 0 60 0 0 ^eded 0.05 Records Request/Fingerprinting Room 1 120 120 120 I ,ed to receive ups deivedes 0.06 Fist Floor Pubic Restroom Men's 1 160 160 190 0.07 Fist Floor Pubic Restroom Women's 1 160 160 190 0.08 Second Floor Pubic Lobby 1 150 150 0 ,ly needed with 2 story scheme:controlled access 0.09 Second Floor Pubic Restrooms I 70 70 420 - only needed with 2 story scheme:1 unisex 0.10 Digital Information Kiosk I 24 0 24 - area included in lobby(goNde power/data 0.11 Medication pop Box I 20 0 20 - hove slot thru wai linlcuded in lobby 5E1 total: public parking spaces needed(Born-Spm): 3 NET SQUARE FEET 1,760 2164 0 NET TO DEPARTMENT GROSS FACTOR(circulation/walls) 1.15 I.20 1.15 DEPARTMENT GROSS SQUARE FEETI 2,0241 2 5971 1-- :, qii Dewberry 125 1.00 ADMINISTRATION Future Future future (2018) (2005) (2018) Current Future slab dab staff No.Of Space Paoyram WEPA Current Program Space• Spaces (2018) stag Syr •loan •15yr •20yr Spaces Standard '.(main WOprop.. sixes (out Wig) Nates Admin lobby/waiting area _____ IM-s®.sMIIIC—_seating for 2-3;provide secure dow to rest of dept ®i NMI MIME 1111E11111=1:1®—_3 sealing'ea' ima Deputy Chief of Police MI©©©NNE©IIIEM®"©"_ reduced on 6/12 Mal Division Captains ©©©©©©1=11111111ECIMI_MOM reduced on 6/12 ®' Administrative Lieutenant MIEIMIMIII.IIIIIUI=1MIIIIIEEI®"'®__ 5.Administrative Sergeant IIIIICM'�'M'M'M'IMIEEIIIIIIIIIIIIICI®'__ III 11111111111111111111111111111111! __ _ �--clo se to admin and Progr a sess.m ved to Public Information Officer I50 0 unity poising pogrom section -• MCI IMMINIIMlI= 64 64 1=10_® mm Office of Professional Standards Lieutenant �MMMM 150 0 5 - MEM C1=112:7= Iso 15011 ®Office of Professional Standards Fibs _____m 12 12©_—closet direclN off OPS Sergent I2x6l ®Internal Affairs Officer IEEE INK NW�'IIME M' 150 o="11= ® e -----� 165 ©' -- eating for 16:include counter W/sink,ondercounter Adrrin Conference Room 365 385mdge.smart board,white board ® Copy Supply -----� M�--rzent:shed with Pand staff:admin assistants separate with Admin /Work/Su Area 100 100 copy/printers.shredders:near assistants =E111= __� 12®� MIN Police Chief private restroom __ __EMU 85 85 11.1: _drect access from otfce(Iwc al lava l shwrl MEMAdrnin Suite restrooms-unisex ___Elm_mrj 65 0mrjsnore;locate in secure staff halway ddgo,si ---- .— 5' alcove adaoent to conference loom If ® - � So SO M nk. Admin kitchenettecancel ®Admin Library ----- 140 0® 111. ®Admin Locked Storage Pour' -----� 80 1111111111111EME1_— - MIM total staff in this suite 8 11 11 11 11 staff parking spaces needed(cam-Spm): 11 NET SQUARE FEET 2,866 2,550 0 NET TO DEPARTMENT GROSS FACTOR 1.29 1.30 1.30 DEPARTMENT GROSS SQUARE FEET®'® M' Snared Building Conpof Admin Staff B.*y V. cal e': LT.'. ucke ----11r— —1' Re•Iroam ap Wt'o -. gamin serg SD9PP 1 I I (85.1) ancgm prions IISDsS / Sagpm gtlmin FM ( I IAMnh O(6Dsfi 64s I _ (Sr" W.f. I Aemr I IS Atlmin Conf Rm 3eLf SI IA.". (t Dost' ''Mutton l�aF 4 I(SOO 1 I I I L Punk 1 t admin acne na acs ' ' __ / Entry 8 .. _ _ _ .. b 19 Admin ll DN Capt. Div Captain Div Captain Deputy Chief Deputy Chief (teas, seasft (tsosn - iteoaq (moat) ,M (20048 a / I Pollee Chief _ 1300s5 sm 4 4 Exreri°rw°"-whdawa 1.00 Administration 26 ( July 2018 I Fayetteville Police Department Study Final Report 2.00 SUPPORT SERVICES DIVISION: RECORDS Ooctc ori � - ,. �,�, ,_x. ..„,'.`,.".'"of,:":.:-.',`,”'', ,, i�L,.,.,,_ a - Future future Future (2018) (2005) (2018) Curren! Future stall staff staff No.Ot Space Program WEPA Current Program Spaeei Spates . (201 8) staff.Syr .10yr .15yr .20yr Spaces Standard (main bldg) program saes (out bldg) Notes 2.01 Support Services Manager I I 1 1 1 I 180 180 110 '' 'reduced on 6/12 2.02 Assistant Support Services Manager I 1 1 1 1 1 150 150 210 pr ious:Financial Coadnota 2.03 Records Coordinator 1 I I 1 1 1 150 150 110 2.04 Poice Support Specialist Workstations 5 6 7 8 8 8 64 512 690 open 858 wrksl 2.05 Poke Light Duty Workstations 0 I 1 1 1 1 64 64 0 open 8x8wrkst locate behind ballistic glass at pubic counter.takes$ for accident reports,fingerprinting,coordinate cash 2.06 Customer Support Specialists 2 2 2 2 2 2 64 128 105 register localio,need small sale nearby 2.06 Imaging Clerk lot) 1 1 I 1 1 1 48 48 shape 4x6 2.07 Support Speciaist(wanants div) 1 1 I I I 1 64 64 210 locate wrkst in record clerk area needs office:provide space to secure warrants that 2.08 Warrants Officer(warrants div) I 1 1 I 1 I 120 120 200 provides easy access fa support specialst 2.09 Customer Service Counter-pubic side 3 8 0 40 2 regular service counters 0 t lover ADA counter 2.10 Report Taking Room I 130 130 75 2 doors,balastic wall&deal tray,off lobby 2.11 Media/Records Review Room I 90 " 90 90 directly ort lobby 2.12 Patrol Staff Service Window/Officer access I 10 10 ' located off secured staff hallway ode 2.13 Active Records/Short term Fie Strg I 100 100 105 high density;current:13 barter boxes 2.14 Archive Record/Long term File Strg I 350 450 355 archive strg old cases;high density-confirm site 2.15 Juvenie Fies 0 40 0 0 high density-included in above# 2.16 Coffee/kitchenette 1 40 40 0 2.17 Records Conference Room 0 240 0 265 0 monthly staff mtgs(13-15):shared with others 2.18 Central Bldg Receiving/Mai/Supply Rm I 150 150 115 located near lobby;provide st aging area for boxes 2.19 Secured Records Storage Closet I 20 20 0 for mac records that need to be secured 2.20 Records copy work room/suppkes I 80 80 80 shredder 2.21 Outside agency office w/lobby window 0 120 0 not needed total staff: 13 IS 16 17 17 staff parking spaces needed(Barn-5pm): 17 shift change 4 of can? NET SQUARE FEET 2,036 2,855 350 NET TO DEPARTMENT GROSS FACTOR(circulation/walls) (,19 1.30 1.19 DEPARTMENT GROSS SQUARE FEETI 2423' 37121 417 exterior sight and views Repo�F Coordinator Assist Support Support Services TakM 1 Services Manager Manager(150./) Rm (150s9 (150x1) (1305) cmagleg 1 v-I-lerk-j [1--1-I-1-- __ T__ T__ 1 k I r I r I r I TI I I I I I 1 i I I I I Active Record o II I I F4 Seg 1 ❑ v 3 pectalM i I 1 I I 1 I I ) I strg s o k closet na wartanb Record.Clerk Workstations(8) w c rr{TfrTi ----- a a ts .v... I L----J_____J___--J coffee l_ ts oro • start entry Central eMg copy, Receiving l MA print Mecib uN5 ata,, ISuppiy Rm offalwawa uol,,caU Accords service ft Sest) . (9055 window I. Secured Bultding Conldor 2.00 Support Services Division: Records 4.0: Dewberry 27 3.00 EVIDENCE AND PROPERTY i.,., V:,.'il.`,tlkqAiilii,,',9i,',il‘kil:l„ o'.'ll llki€:.t ley y ,Ye...A„k„,A-. W 5' , ''..,. V°,.074 M mf ''::.,his°..``.., ldOlR,. ..,.»..... i..... Future Future Future (2018) (2005) (2018) Current Future staff staff staff No.Of Space Program WEPA Current Program Space 4 Spaces (2018) staff-.Syr oloyr •15yr a20yr Spaces Standard (ntdnbtdg)- program axes (out bldg) Notes 3.01 Evidence&Property Monoger 1 I I 1 1 I 150 150 125 3.02 Evidence Processing Technicians 2 2 2 2 2 2 64 128 250 (I currently serves as quartermaster) 3.03 Quartermaster 0 I 1 1 1 I 64 64 may become separate position current:shared w/gen bldg supply future:dedcated 3.04 Quartermaster stooge room I 150 150 220 shy lo) 3.05 Copy/Print area I 20 20 0 Ice ate near workstations 3.06 Evidence Bulk Supply Storage Room 1 80 80 0 near evidence tech wrkst include I compwrkst for evidence use,strg to packaging suppies:central island counter for 3.07 Evidence Drop/Bag&Tag Area 1 120 120 60 packaging(wide enough for butcher-paper dspenser) 3.08 Lockers-Secure Pass Thru 3 6 18 0 6.21313w modules=VLF 3.09 Lockers-for temporary evidence strg 1 15 15 0 121 3 w modules current:1.986 cu fl(7h):proposed:4.000 cu ft capacity 3.10 Evidence Strg-General/Property 1 400 400 1000 340 I I0 h)high density mobile storage system - ent:2(9 cu ft(7h):proposed:420 cu it capacity 3.11 Evidence Strg-Firearms I 42 42 115 35 I I0rhi.lock these in the mobile carridges current:329 cult(7h):proposed:660 cu ft capacity 3.12 Evidence Shg-Narcotics I 100 100 115 140 (10'h)separate rrn w/designated exhaust 3.13 Evidence Strg-Money/Valuables I 5 5 40 5 current:27.5 cu 1t:proposed:the some size 8 adequate 3.14 Evidence Strg-Rio-Hazards 2 10 20 0 for blood-kits.rape kits.etc:commercial fridge/freezer 3.15 Evidence Shg-Combustible/Hazrnat I 48 48 0 gas cans,oxygen tanks.etc 3.16 Evidence Strg-Large Items 1 300 300 340 120 current:pene2 offsite(10x121 3.17 Large evidence overnight drop cages 4 28 112 150 50 proposed:4x7 caged in areas like NRH poise) section 12.11 in 2003 program:confirm bike needs: should this area include dry out space tar maniuna 3.18 Additional Large evidence&bicycles 1 500 1200 z 1200 grows' current:vehicles are stored outside:proposed:confirm 3.19 Evidence Strg-vehicles 2 360 600 0 720 indoor strg requirements'(24515) 3.20 Long term evidence(Homicides] I 250 210 240 250 current:I0x24 pen#3:propose higher sheMng 3.21 Evidence disposal/staging area I 150 3)0 120 150 current:10812 penal offsite I for pubic(accessed frons exterior or pubic lobby)/1 3.22 Evidence/Property Release Counters I 40 40 0 for agency employees 3.23 Evidence/Property Viewing Room I 80 80 0 confirm need total staff: 3 4 4 staff parking spaces needed(Sam-Spm): 4 real max parking:3 personal vehicles 0 I depl truck NET SQUARE FEET 1,892 4,515 2,320 NET TO DEPARTMENT GROSS FACTOR(circulation/was] 1.25 1 25 1.25 DEPARTMENT GROSS SQUARE FEET' 2.3601 5.6441 2,900 large nem recetAr9 _ _ .. .. ear error wall Narcotics r i r r r l r r r i F PR F large Nem c saes I1 2sh 5tor. Eotrtry (100a8 Pro0. I122s9 x0 Counter wok E - Prop view _ �Bm(BOah u. fl rim F heeaer General Evidence Storage I400a1) • Naa Mat quartermaster DM.Nem prop arida strg mash k F Sta. (stash (ssst nes) ____ -- 4 k --J copy,VI.I I 1 Pia manager Sar a P N5851 Bog Tac .~ ona ' ---_---, 124555 I. evidence evlaen¢I Bulk Supply quarter I led, twin I Star.Or,, master I (84th (644 I )95s5 (54th I • Propertyel 3.00 Property and Evidence Dept Entry 28 July 2018 I Fayetteville Police Department Study Final Report 4.00 CENTRAL DISPATCH CENTER (CDC) POLICE future lulu,- Future (2018) (2005) (2018) Cuuenl lotus. slag stall start No.cr Sparse Program WEPA Current Program Space+ Spaces (2018) r1a04Syr .leyr •15yr •20yr Spacer Standard (room bldg) program saes (orrtbidy( Notes 4.00 CENTRAL DISPATCH CENTER(CDC) _ "- ." 05 d+ 'sift,pteference:(close to records patrol). : _ 4.0)Dispatch Manager 1 I 1 I I I 180 180 125 include break-001 table(4),reduced on 01.2 4.02/Assistant Dispatch Manager 1 I I I 1 I 150 150 D 4.03 Lead Dispatch/Supervisor/Training Office 1 1 I I I I 150 150 110 private office with cabbies for training manuals raised floor,natural lghl,Xybiz consoles(7-3'a 7-9")160 4.04 Dispatch/Trainers wrkst(8+1 currently) 9 10 11 12 17 17 56 952 1350 I supervisor;only 10 consoles to be suppled of first Baling for 4-6,kitchen,buletin board,schedule,sink, coffee machine.12)full size refridgerotars. 4.05 Dispatch Break Area I 350 350 110 TV,vending machine Half size lockers(I8"w 524'deep 036"high)and coot 4.06 Locker Space 25 27 29 31 33 33 3 99 120 closet/alcove proposed:single user mole/female restrooms;close to 4.07 Dispatch restrooms 2 65 130 90 consoles - Dispatch Conference Rm/Tactical Dispatch 4.08 Room 1 270 240 360 with 6-8 chars:flat screen monitor(reduced from 16) shared;counted elsewhere:monthly in-house rowing 4.09 Training Room 0 360 0 0 (6-12 people)Dispatch Mtgs(22 people) 4.10 Computer Lab 0 500 0 0 shored for 16:counted elsewhere colrn envhonment;doubles os nursing mothers rm; Incident Recovery Room/Working Mother's confirm sural fridge&sink? 4.11 Room 1 100 100 70 Solo beds lar emergency overnights combine with 4.13 into a single controled access rm: 4.12 911 Equipment 1 250 250 80 128 plan for 8 racks 4.13 Radio/Computer/Phones/UPS 0 200 0 145 156 '>combned with space above 4.14 Copy/Print/work area 1 100 100 115 near consoles;copier,mailboxes.bulletin boards spare monitors,vacuum,backup phones:Headset Storage for spares:Tactical Dispatch Gear,Dispatch 4.15 Training Supply Storage Closet 1 50 50 15 Evacuation qt;Tables for events,shredder • confirm need?for officers corning in to retrieve copes/ 4.16 Staff lobby/front counter 1 80 80 records proposed:locate dept w/access to outside patio.could 4.17 Exterior polio/balcony space 1 100 0 be shared if possible I I L I ._ total workstations/shift: 9 10 11 12 17 staff parking spaces needed(8am-5pm): 16 I6 parking spaces;(confirm shift change)25 during CDC NET SQUARE FEET 2,831 2,690 0 migs NET TO DEPARTMENT GROSS FACTOR(circulation/walls) 1.54 1.30 1.44 DEPARTMENT GROSS SQUARE FEET' 4,360' 3,4971 0 exrer 101 light and views Lead Dispatch Assist /Supervlsorf Dispatch RecoveryWomen. Mens 'training Office Manage, Dispatch Manager .13closRoom reslrpwn esm50 rn (150.1) (150.1 1180.0 (50.11 (100.0 (60.0 (80x11 , rEsieM-1 I s (170.) a , q-- q II -- - copyl - - pro:1 :4 10, I 0I 10 I 0 i -- 11 - - Dispatch '-- fflii --1 F- MEI --I - 9--- Ares 4 10 I B I 11 I .s I I I 1350.1) p-- --p p-- - n dispatch I o soles (Ins) I 1 --7--(� %77--11 1 j = T t �r I�\ I /�I1 . IAA911 equipment', I I ,, I (')1 1 1 (25041)8 raws. ani Rm floc 1 1 1 1 1.1 II 1 1 I lobby I�2-0x10 e I-+ 1 IMOO I I r\ I Secured asap building corridor slaty entry 4.00 Central Dispatch Center iiiP Dewberry- 29 5.00 CRIMINAL INVESTIGATION DIVISION (CID) POLICE , . ,, .fr-;r.w.,---,-,--4--,,,r,*:-,w,--1.,..,-Ti (10181 (1005) (2018) Spir Spaces (1018) staff 35yr •10yr •15, .10yr Spaces Standard (main bldg) program saes (out bldg) Notes 5()Q 01110.'ii....:3?::....:s.i:::''.:.:- ' o,t .,..,,, ;,1.•:,.,,--- ." - •'-'-'• '.•• • '' '"- ••""':-..,4,-4,A*-4,3-',-,imit;''''' --'2'''''''':!1.,,, .• ' ' '" ' '- -:'' Sound Belated,locate core Detectives:reduced on 5 01 CID Lieutenants 1 1 1 I 1 I 180 180 250 100 6/12 5.02 CID Sergeant 1 1 I I I 1 150 150 110 110 5.03 SIU Sergeant 1 1 1 1 1 1 150 150 110 110 2005 program(16 detectives):II future growth leads to Si Crime Scene Technician(5.10)and/a CID Crime Analyst (5 13),they can work from adcitional space here&in 5.04 CID Investigator workstations 7 8 9 9 10 10 64 640 1380 5.05 S10 Investigator workstations 7 8 8 9 10 10 64 640 0 current.5 in house+2 outside(DOS.JTTFI Computer Crimes 5.06 Computer Crimes Sergeant 0 0 0 0 0 0 150 0 110 not needed currenity handled by OHS;future:propose in-house site la 2-3 linteligence analyst,investigator,crime scene 5.07 Computer Forensic Unit Staff 0 I 2 3 3 1 300 300 290 lech.etc) 5,08 CID Secretary 1 1 I 1 1 1 64 64 110 locate with secure counter to pubic waiting area . 559 CID Clerk/Reception 0 I 1 1 I 1 64 64 160 consider fulure position near interview suite counter 5.10 Senior Crime Scene Technician 0 0 0 0 0 0 64 0 110 see note in 5.04 5.11 Crime Scene Technician(civilian) 2 2 2 2 2 2 64 128 370 2005 program had 4 isted 5.12 CID Transcriptionist 1 I 1 1 I 1 64 64 5.13 CID Crime Analyst 0 0 0 0 0 0 64 0 0 see note in 5.54 5.14 office wardrobe closets 4 3 10 30 0 for supervisors 5-15 Copy/Print/supply area 2 40 80 0 shredder in separate mew-isolated break area within suite w/full sae fridge.sink,microwave 5.16 Coffee/Break area 1 200 200 0 'fee counter,seating for 10-share with DTF eras 16,locate off main staff hallway+9 chair space 5.17 CID Major Case Conference Room 1 475 475 335 0 donq w 5.18 CC Active File Secure Strg 1 80 80 80 keep current-.-2 years back,confirm size 5.19 CFO Archived Fie Secure Strg , 0 120 0 240 punted in records orchived strg 5.20 CID/CSI equipment storage room 1 100 (00 90 t corning islands located between workstations for 5.21 Teaming islands w/file shg below 2 48 96 0 collaboration w/file strg below Secured Interview Suite: Sloging/queing fa family.witnesses,away from pubic 5.22 Waiting/Reception 1 100 100 100 226 eYe.14-51 5.23 Hard Interview Room 4 80 320 300 2005 program:(4)of 75sf 5.24 Soff Interview Room 1 140 140 120 make larger on outside wog with naturd ighl if possible 5.25 Sex Offender Interview Room 0 120 0 0 0 no dedicated room needed-could be shared 5.26 Interview Suite Secure Restroom 1 65 65 45 ovate within be secured interview suite 5.27 Interview Observation Recording Room 0 65 0 80 a dedicated room is no longer needed Evidence Processing dusting cabinet,photographing(horizNerlicakturne hood chamber.emergency eye wash.sink.casting material,Strg for camera,lenses,tripod,scales&flashes., lower counter for macro photog wkng tripod;tire ems 5.28 Evidence Processing/Crime Scene Lab I 250 250 140 lob in the future? sept on I 2.03:20 x aa separate/secure garage:FE mounted under car ighting.timate controlled.utrity 5.29 Indoor Vehicle Processing Bay 1 600 600 600 sink,hose bib,tO mounted car winch. (2)blood drying cabinets and amides space for drying 5.30 Blood Drying Room I 80 80 20 out wet evidence Drug Task Farce(DTP)Unit separate sate 5.31 DTF Sergeant I 1_ I 1 I I 150 150 140 5.32 DTF Secretary I 1 I 1 1 1 120 120 110 needs office with door 5.33 DTF Investigators(in house) 4 4 4 4 5 5 64 320 980 2005 program hod(111 at 980sf 5.34 DIE Investigators(outside Agencies) 4 4 4 4 5 5 64 320 DEA National Guard.others? 5.35 DTF Secure Fie Storage I 144 144 40 144 IS years of files(124121 verily current _5:fiii6„,istnodtsonlocated between workstations tor 3 5.36 DTF teaming islands w/fie slog below I 48 48 0 ,1ond along computer-electronic equipment:cabinets 5.37 DTF surveillance equip 0,9 , 1 120 120 110 1)0 I c.equip strg 5.38 0 1 150 150 110 96 Keep separate tor now 5.39 DTF copy/print 1 80 80 i's CY secretary 5.40 DIE decontamination room I 75 75 • an share with ERT if close by 5.41 DTF custodial closet 1 30 30 5,closet within suite I,efirveillonce von-1999 ford econoine van 17.5'x 6.5' 5.42 DTF vehicle bay ' 1 300 1800 300•6 7'h.25 0 12'garage bay 5.43 DIE hailer bay I (00 100 648 enclosed DU trailer(outside) 5.44 Break area 0 200 0 lo be shared with CID added on 5/15(single unisex room-shorn with CID) 544 restroom2 65 130 updated on 6/12 - .444 total staff( 31 35 37 39 43 s31...rrent max tasking fa CID/SIU/DTF 31 personal staff parking spaces needed(Bam-Spm)( 40 vehicles,20 dept vehicles:future:43 personal vehicles NET SQUARE FEET 6,083 8,440 1,000 NET TO DEPARTMENT GROSS FACTOR(circulation/walls] 1.50 1.30 1.50 DEPARTMENT GROSS SQUARE FEET 9,125 10,972 l-r, 30 July 2018 I Fayetteville Police Department Study Final Report Community Oriented Policing(C.O.P.) 5.00 Criminal Investigations Division(CID) „ ,,, , 5.00 Drug Task Force(DTF) C.11$11.Sr.) !e_1 ! °I--, Ile i nee. _ I;�� «, ! ., co . . � :M I„o.� fir.. v.:r1 eel lillu.p� I4,.�J e�,�� .. 14 I I o,w J ONO I I6 t - - _ .. , :: s r , m `—_ -1 '8 — -1 i F -1 i F- I — A F---- 44 I ssw.,..- I I I Ib - I I C1 -^e , , eT I,.M I , I I I EvIdencsI I - ProcirsL Y �� DU drug. t ., tiunl..sw. , (...1 xm I _—. 1 1 .4.,,,..e -• I I I I I ..° e ti8HE115B0661 e I�I.a.^,c».co.,..�1'm w p ins.ene 'I ,c1...2 o,r.el..., DTP vehlri•no.,and Exterior Wall-Windows Conf/Mtg Rm (180sf) 0 - Se infID ) II I) gean — — 14 Fitness Room — - (1,200s1) — I Training — I Officer I (64sn Physical Fitness Supply Stg Rm F---- 20 38 38 38 a (100sf) I Training — ) Officer — _ (64s1) - — 36 Temp Women's Locker Rm(38-2x2 I copy I I Training _— 2 e _ Lockers lockers)(745s1) I pnM I I Secretary _ t . , L,50sf__J �(64sn 38 k 4 _ e — —8 Temp t t--Lockers Men's Locker Rm 3 (1552xlockers) II— (1978sf) .—\ / / 1010 .L.1«. it�_�/ s .WI.W e�.i t\__, - 1010 I - Men's Restroom II I I II II I Women's I } (203s1) I XX O O OO MXXXfoi Restroom(156sf) Men's / Women's .4\ IT Entry Shared Building Corridor Entry Fitness/Tactical m Training Rm Entry 8.00 Training Division (partial) • iL;J# Dewberry. 31 6.00 UNIFORM PATROL DIVISION POLICE Future Future Future (tote) (2005) (2016) Current Future staff staff staff No.Of Spaco Program WEPA Current Program Spacer Sparc or (2018) stall•SW •l0yr •lfyr •20yr Spaces Stun thud (moil bldg) program saes (out bldg) Notes 6.00 UNIFORM PATROL DIVISION iii 6.01 Patrol Captain I I II 1 0 200 0 0 ::atca,n admin suite separate office for day,night.&special events: 6.02 Patrol Lieutenant Offices 3 3 4 4 5 5 150 750 375 changed from 3 to 5(5/IS) previous:(9)1100 offices:proposed:suites with(3)wrkst• 6.03 Patrol Seargents 9 11 13 15 15 4 270 1080 990 t=aming table;reduced from 5 to 4 on 6/12 6.04 Uniform Patrol Officers 74 78 83 90 94 previous:SRO Srgt&officer office:proposed:use report 6.05 SRO Officers 5 7 9 11 13 0 0 0 220 wrding station:office of schools all I2mo. Incident Recovery Room/Working Mother's 6.06 Room 2 100 200 0 w eciner,counter,sink,sural under counter fridge ��cr ... repnaie.wru con vection.tsask fighting.power'shell and file/lomr storage.I station designated for copy/printing/scanning/faxing:QUIET w/doors,gloss 6.07 Report Writing Stations 18.41 12 12 12 12 12 12 36 432 325 (add 2 in break area) -- - wohn site and sound of patrol officers;near report 6.08 JV"Holding'Room 2 36 72 0 venting with window 6.09 Roll Call/Briefing Room I 1215 1215 560cy rrent:plan for 40 I 6.10 Patrol Meeting Room 0 340 0 plan for(15-18)for supervisor mtgs;removed on 6/12 1 _ locate central location new rot cal room to check out 6.11 Patrol Equipment Storage Room I 240 240 equip:also for puled out car equip 6.12 Patrol Duty Bag Lockers 94 for duffle bog,backpack,etc(keep 108) 6.13 Armory(patrol) I 150 150 128 Emergency Response Team(ERT) 6.14 ERT Individual lockers/Turn Out Room 22 22 22 23 25 30 12 360 360 caged lockers w/padlock for gear(helmet,rifle,vest) near locker area:should meet ATF standards:clmate 6.15 ERT storage arsenal/workshop I 200 200 75 controled with 30%or less humidity separate office OR shared planning room 40051 for 3 6.16 ERT Supervisor/Commander 0 120 0 0 people&computers? 6.17 ERT Teom Leaders/planners 0 192 0 0 shared office or included in suite concept above? for 25:operation briefings:con be shoed this be shared 6.18 ERT briefing room 0 800 0 0 w/another room it attached to main bldg? plans.training documentation:combined suppal room: 6.19 ERT file storage 1 80 BD 0 is this needed? to pnnt operation plans/training rosters:con this be 6.20 ERT copy/print area I 80 80 0 located in office? 6.21 BET general storage 1 200 200 B5 for water.fridge,MRE strg(can this be combined?) 6.22 ERT decontamination room I 80 0 g0 shower.toilet,sink for II)off garage boy 2 bays of 15x30 each for Bearcat 02(211x8k9.9'h1 and WRAP(23.5x8.25'xIOh);humidity fogs up windows; 6.23 ERT indoor vehicle storage 2 450 0 900 clmate controlled? 6.24 Hostage Negotiation Team)HNT)Area 10 I 120 120 0 for equipment)20 strg cabbies In room Motorcycle Unit ;,vide(I)office suite w/3-4 wrkst for motors,bike.& 6.25 Work room/office 2 3 4 4 4 1 230 230 230 traffic 6.26 Motorcycle Storage 5 5 5 5 5 5 80 400 provide indoor strg 6.27 Motorcycle equipment storage I 80 80 occident reconstruction Mfg Bike Unit (does this unit exist) 6.28 Bike storage area 15 16 17 18 20 20 15 320 300 6.29 Bike repair,maintenance,strg area I 100 100 hike pads,etc Community Oriented Policing Unit(C.O.P.) 6.30 C.O.P.Reception Area 0 64 0 removed on 6/12 6.31 C.O.P.Sergeant/PIO 1 I I 1 I I 150 150 added 5/15 6.32 C.O.P.Officers 3 3 3 3 3 I 400 400 370 is on office suite needed for them? 6.33 Copy/Print/supply I 80 80 keep separate 6.34 C.O.P.smaN storage closet I 25 25 20 keep in suite previous:section 12.04•12.09 combined;proposed:(1st 6.35 C.O.P.large storage room 1 400 400 300 fk location,car seats.speed signs,event items 6.36 Other Service Programs Storage Room 1 200 200 Honor Guard Program shg 1 50 40 move to patrd Volunteers In Police Service(VIPS)Program strg 1 50 may be future need.stored above Police Explorers Program slag 1 50 may start in 2018 Citizens Poke Academy Program shg 1 50 already exists 99 Unit: (does this unit exist) 6.37 K9 Unit Supervisor I I I I I 0 180 0 shared an office:kennel strg 6.38 K9 Unit staff 3 3 3 3 3 0 300 0 121 suites of 4 workstations.adjacent to parking it possible 6.39 K9 Indoor kennel 3 3 3 3 3 3 24 80 72 4':6-check 6.40 K9 Food&Equipment Storage 1 200 15 200 - 6.41 K9 Wash Area 0 70 70 0 combine with space above 6.42 K9 outdoor kennel cage&run area 3 40 12351 counted as outdoor space previous•12.02(drive fhru bay of 17o50').proposed: 6 43 Patrol Specialty Vehicle Storage 0 600 600 0 confirm veNcle size 32 I July 2018 I Fayetteville Police Department Study Final Report . wtarave wmre rogr a) I ® (ogra) FW Cu en are tali to Stull Space Program WEPA EPA Program Spaces Spacer (1018) staff.Syr .IOyr s15yr o10yr Standoid Im n bldg) program (out bidg) Nee.. 6.131 ..„, UNIFORM PATROL DIVISION ,:, Patrol Inter,ew Sale _ m,. EM'atry>n,r'.•. IIIIIIIIMMIIIIIM 6.44 Hard Interview Room � _� 00 160=__added on 6/12 6.45 Soft Interview Room _MI__111.1 140 1•1— ®added on 6/12 6.46 Interview Suite Secure Restroom �__MIIMMI�_�®added on 6/12 --—_ —.._.. —... total staff/shift: Current max parking:4 personal vehicle.3 dept vehicles;COP has large smoker on o trailer,a.mail enclosed(solar,and mutiple speed traders.Special Events has surveillance trailer,two Eght trailers,a large staff parking spaces needed at shift change 63 enclosed trailer,etc.1st from Sergeant Mackey. NET SQUARE FEET 7,029 5,035 2,132 NET TO DEPARTMENT GROSS FACTOR)circulation/walls) 1.30 1.30 1.30 DEPARTMENT GROSS SQUARE FEET ;IIE MC MEM exrertar wan N■■■■■ arsena- ,rrgI ■1 hours ap zoo, I, MI MI IN mi 30 2x2 I. ■I Ter, I• ■1 (416afl I. UIIU ERT neral seg •l I. (205.9ge MI MI �� UI UI U..... ERT lie slrg HNT Area WO (120.9 ERT cop),) prim 104.1) Emergency Response Team(ERT) exterior liens and views sta Ira parrot 01Pal pasFirg) LLJJ I II II I J Patrol Sm.Sults(])— Patrol SrgSa Saha p) Patrol Srgol.Su Wm(3) Petrol Srgte Sole pi L (270.0_ (220.9_ r1220,211_, , Wong— 7e j "• -1e 1 I'• ei Ill 1- 1 "• 4 4 - - - - Patrol Division H.eway _ _ _ Interview e •I . ' Indo ro 3 _ - _ _ 4 HR Mal 1 II Moloy Unit Suite(3) WO motheram — SotllntRol 1z70sfl P 0000 r—r Km Km Km iv iv - Hardlnl Rm I I1l�q abbia SaN.Intery (Ms') e I 1 Incident rc urs co ryr Roll Call(40) Patrol ErNlp 17.5 — Sulle sinkingryf ,,,„,112) pyla ofigeaff 0.9(2404 — 1 Service Program(' . (1000 T'� Hard Int Rs, strg Rm(2.,(BO0 ..V (U{.'.'. )v holding n jv holdig T Cr/ 0 0 _ (]Oa) �J( f�136sfl ,—,,a) Ef— —_ • Secured Building Carib 6.00 Uniform Patrol Division 444 ' Dewberry- 33 7.00 TEMPORARY HOLDING Future Future Future (2018) (2005) (2018) Current Future stall stall stall No Of Space Program WEPA Program Space* Spaces (2018) stat( 5yr •10yr •15yr a20yr Spaces Standard (moin bldg) program (out bldg) Notes ..� ,x' .,aPseir asw .�: I+: ..' : needed- --..-1. ©- centrm « doardrilyporl' rf 7.01 Salyport 640 0 Iron howneedf many veintucksa ve-tare so —Juvenile Observation/Release mumu___©11=1:1®SMI—this space is located in the patrol area ®Interrogation•• mu---mu—®®®—_is se t para a room needed near patrol drive up? S Interrogation mumumumumuM 0® 7.06 - -----�� °MI ofor n need for separate holding area IofeU assume a lar now. — ----------- total staff: 0 0 0 0 0 staff parking spaces needed(8am-Spm): 0 I,,lure:2 ork please confirm? NET SQUARE FEET 147 1,195 0 NET TO DEPARTMENT GROSS FACTOR(circulation/walls( 1.25 1.30 1.25 DEPARTMENT GROSS SQUARE FEET Min MEM ME 8.00 TRAINING DIVISION a w � < Future F ware fu tofe ® rrgre1 (20051 rogram Current staff staff toff Spnr. Program WEPA Program Spaces (3018) .10yr .15yr -20yr Stand 9 (moin bids) pregam (out bldg) Noles ..^^ •r.•'a a�.^ _. - -�- p' ,.w r ,fir —Training .= =11.1111111111. -.. _.II_ .rA.. —Training-Community Room(1st FE) mumu___— (932 1930 0 ommodate 70.flat floor:moveable furniture El Community Room-Storage ■■■■■11. (20 120 _ e and chair storage adjacent to community room IIIIIIIIIIIIIIII netts area oe with community prreferrtuff size CORg11Ur11 ROOT-Kitchenette 100 100 -e.ett tare counterent tosectional ommudoor.k tined illg- IIIIIIIIIIIIIIII • i Fnogre m:for 100:proposed seat:60 to be divisible for(21 Cate between secure-unsecue lobbies w/doors Training Seminar Classroom 1300 1300 Nail six P.tiered seating detdls ®'' Storage for Seminar classroom MENNEN 120 120 W Training-Computer Lab/Back-up EOC o lab is 16:shoed with g,Dispatch,and others: ..-..MI 550 550 emus aisles iti00'disisable space:concrete*far mots(16-20 doss) Training-Tactical training Roam 111111 1800 1800 90-100s1/person mat space Storage Rm-near tactical 150 150 lu mals and simulator equipment —Training-MILO/FATS Range Simulation Rm mumu___— 900 r0 900(25).confirm decicated room 8.10 Storage Em for MILO/FATS equip 150 0 150 for robie and chair storage near locker rooms,confirm city stall access:170 ceiings. 8.11 Training-Physical Fitness Equip Room 1200 1200 550 Sr's.dating fans(goal for whole patrol shift of 20) 8.12 Physical Fitness Supply Storage Rm 100 100 70 testing equip storage confirm m/f spill god;may achieve with flexible locker total sworn star projections:(04%/16%:97/19 split banks between men&women's locker areas / ®©©©© r® Past program:t 87.proposed li uniforms.rain gear.binders/manuab,separate boot Male Sworn Counts Lockers/Showers 144 2160 2800 storage(powered/vented): Temp lockers for civilian staff —mumu__ 8=10 64 0—_post program had 12 ADA lockers(no pull out drawer) mumu___ 7®IIIIIIIIIIIIZI 0�_5%of overal locker count mord per code MIC Male reslroonss adjoining locker area mumu___ 1 160 160 260 2 rollers.2lovs.I urinal ©©©© mumu ® P■ 1w t t gram:3l:n fid/vent2bcken w/ 1111 benh;ur:Iprms,ran geor,binders/manuals.se ale Female Sworn Counts/Lockers/Showers 36 540 boot stooge(powered/vented) Temp lockers for civilian staff mumumumumu 30 IImu'. 280I_�post program:47:proposed:? MIADA lockers(no pug out drawer) __mu__ 2=11 31�_ 5%of overall locker count read per code —Female restrooms adjoining locker areas __mumu_ 1 t60 160 ISO mumu This program SF area is counted above. _Training Suite ----- �_--�below staff, t ff,l ocate neon pubic lobbyce sue with 5 open 678 warkslationi with —Training Sergeant ------ _-1 150 110_ —Training Officers mumumu©© 111.2111111.11110MEMMI1 group together —Training Secretary ----IIIIIIIIIIO 1 Min 64_ onfirm peuate office -- r Copy/print area mumumumumu ® sem 1 __ d IMIZI Reception/Waiting Area _____ mumu 0 (20 0_ _for apPicants 8 officers(seats for testing oppicants?)_ —Conference/Mtg room mumu 1 180 180 nor 3-4;n suite total staff: 2 3 3 4 4 73 pubic spaces for community room 4 60 spaces for staff parking spaces needed(Bam•Spm): 64 training in secured lot NET SQUARE FEET 9,480 7,495 3,•r r NET TO DEPARTMENT GROSS FACTOR(circulation/walls) 1.25 1.25 1.25 fU ARTMENT GR055_SQUAREJEEII 11,850-9(349-- 3,75.-- 34 1 July 2018 I Fayetteville Police Department Study Final Report 9.00 TRAINING - FIRING RANGE POLICE firlare Tulare Falure (1019) (1005] Future 12019) C urierit Fulure :loll ,loll :fall No. OI Space Program WLPA (:�iient Pa ge ons Spaee = SI.e12019) stall �Syi -IOyr ,liy' X20, Sl.acez Slandairl (m in hldg) niogrnn ,i ce (oil bldg) Vr,trs 4.00 "F N �. FIRING RANGE spat oyi.�in Wte.� ��i, . plan for steel trap (20depth(; VE to rubber trap I I S 9.01 Bullet Stop / Trap 10 60 `600 depth) 9.02 Fling Lanes for rifles )50yrd) 10 600 2400 6000 4' x 150' lanes w/ 7 buffer at sides 110 ones) 9.03 Filing Lanes for hand guns (25yrd) 0 3D0 - 0 4 x 75' lanes w/ 7 buffer at sides -- 600 plan fa 15' deep shooting zone: far table set up in back 9.04 Shooting Rne 10 60 9.05 Range Control Room 1 288 288 cabinet drover far each r.o.; raise window & flow if 9.06 Range Master I I I 1 IT ---120 125 120 6'x6' private workstation fncluded above) 9.07 Range Officen 0 0 0 0 0 0 120 0 0 6'x6'shared wrkst fnduded above) 9.08 Range / training restroom: 2 160 90 320 located in training support bldg 35 this should be outside secure wne of police 200 Mulli-purpose (14x16) current 18x15: proposed: locate near SWAT gear lockers: 9.09 Range entry vestibule 1 35 9.10 Range storage e 1 200 9.11 Amoery 1 300 115 270 300 include fbsh4mng storage along w/ weapons Ultrasonic cleaner. adjacent to Amory, provide 9.12 Armwei s Room / Gun Cleaning 10 25 ISO 250 cleaning stations equalto R of lone:. sink 300 to the exterior this equipment could also possibly go on the rod if there 9.13 Range ale filtration system area 1 300 Sher, I ice s maker, I coffee raker, upper / lower 9.14 Range dedicated ale handling unit area 200 1 200 200 b room total staff: 1 1 1 I 1 staff parking spaces needed (8am-5pm): 11 assurne 10usel cal, + -ge ranter = I I NET SQUARE FEET 0 2,880 9,213 NET TO DEPARTMENT GROSS FACTOR )circulation/walls) 1.10 1.10 IA0 DEPARTMENT GROSS SQUARE FEET 0 3,168 10,134 9.00 Tnlning - Fking Range S - Tralnin91Out Building' Fidng R- (21.%5,0 VIII VIII till till 10.00 FACILITY SERVICES - SECURED STAFF SPACES (interior) POLICE Future Future Future 12110) i2L05I (]019) Cur enl . stiff stag stag No. OI spat oyi.�in Wte.� ��i, Pio 9�orn (2010( or, staff syr .10, -I Syr -20w Sip-- Stand., 10.00 FACILITY SERVICES - SECURED STAFF SPACES (intenw) dH counted.n Entry VeO .JF 10.02 StcH b I 50 50 0 In stove. 2 retoto igerrs. sink. 2 microwaves, I Sher, I ice s maker, I coffee raker, upper / lower 10.03 Main Staff Break - kitchen, prep, strg areas 1 200 2D0 0 -lainels. ber counter top - include venddng mac hlnes mixed seating fpr 16: tables, counter sealing, interne) k-k'lotion fpr staff, adjacent to earldom covered 10.04 Main Staff break - seating areas 1 200 2D0 265 seating area may need second location opal from locker rm 10.05 Fist Flow Staff restroom- secure side 2 100 200 420 restroom: 10.06 Second Floor Staff restroom - secure side 2 160 320 380 10.07 General Building Storage 1 250 250 140 10.08 Decon / Wash Down Area 1 40 40 96 40 10.09 Laundry- washer/dryer 1 96 96 total stall: staff parking spaces needed (8am-Spm): 0 NET SQUARE FEET 1,320 1,341 NET TO DEPARTMENT GROSS FACTOR (circulation/walls) 1.22 1.30 DEPARTMENT GROSS SQUARE FEET 1.610 1743 Dewberry - 1 35 11.00 FACILITY SUPPORT AREAS (MEP & VERTICAL CIRCULATION) POLICE W rkrm I Cw p 1 1 5­ey toot es Cunent (2018) Fphrre 'tae -syr future sloe -10" Future sloe �15y, future 'toe �20yi No. 01 Spaces Sp:i�- n�lo��l (201 a) Proa�om (morn bldg) (2005) WEPA program Cunent s (3019) Program (out hldg) N!�s 11.00 FACILITY SUPPORT AREAS (minor MEP L VERTICAL CIRC) snr,r.r Spar es (2018) stub .S al Oyr aISY, a20yr (mdn bldg) program 1 L01 janitor closets 11.02 HVAC Equipment 11.03 Electrical Equipment Room ('oOf Eld�.il 2 301 2 180 I 20D 60 360 '. 200 75 14 50 ISO _�as: o^e lion' I80 size to be -ified during SD -firm if 2 separate rooms are needed for each bl: 100 exterior door accessi 11.04 Telephone / Fiber Demark 1 64 64 64 64 11.05 Telecum closets / hub 0 2 40 80 80 40 at least one / floor 11.06 Emergency Generator Enclosure 12.03 Fr System Analyst 1 I 1 I 1 1 120 120 0 90 1 180 0 180 -tonor space 11.07 Water / Fire Pump Room 12.06 IF Copy / Print / Coffee 1 24 24 1 120 120 0 space not Isted in preetous program 11.08 Facilty Maintenance Supply 8 Wrkrm 150 11 150 150 220 o staging / receiv ng area neo bock door 11.09 Stairs �g area for up to 30 computers at a time. neo I st fit.n, 2 180 360 0 11.10 aevotor 1 90 90 0 es I double sided elevator for now -1 11.1 I Elevotor machine room 0 80 0 0 needed either way (mchine4ess ran spec) 250 192 F.1- for 3.4 racks with 3 clearance allaround IT total staff: staff parking spaces needed (8am-Spm): 0 0 0 0 NET SQUARE FEET NET TO DEPARTMENT GROSS FACTOR (circulation/walls( DEPARTMENT GROSS SQUARE FEET 1,484 1.25 1,015 2,249 1.30 2,924 414 1.20 497 12.00 POLICE IT POLI , 11111111111 W rkrm I Cw p 1 1 Repair LaD fu"'Future Future411, (2018) (20 5) Sccivingl (20:8) rt Manan (160sff Cunent Future slag stab stare Program. WEPA net `og�am snr,r.r Spar es (2018) stub .S al Oyr aISY, a20yr (mdn bldg) program ('oOf Eld�.il NOMs 12.00 POLICE LT4M AWL 12.01 IT Waiting Area 30 0 R Ana M IY .'ung area with 2 chairs w/ secure door to rest d dept 12.02 IT Manager 1 I 1 1 1 ISO ISO - -separate from workbench oeo 12.03 Fr System Analyst 1 I 1 I 1 1 120 120 0 90 11 acoustical privacy due to many conference cob 12.04 IF Support Specialist / Help Desk 0 1 2 2 2 2 64 128 0 -arkstafion cubicle 12.05 IF Operator / Clerk Room 0 64 0 365 1,-d- from 2005 study 12.06 IF Copy / Print / Coffee 1 24 24 rlcove .;ng far parts, built in mTvark: peg board far tads. 12.07 IT Workroom / Computer Repair Lab / Strg 1 150 150 EJ EJ 112 o staging / receiv ng area neo bock door �g area for up to 30 computers at a time. neo I st fit.n, rt sp pec a I Nelptlesk (0951) door iI possible: provide counter space for 12.08 0 Receiving / Staging Area 1 150 150 I Nelptlesk I teasel outer set up- too big? 12.09 Buiding Main Server Room 1 250 250 192 F.1- for 3.4 racks with 3 clearance allaround IT En y shoe with other .raining / meeling rooms in the building 12.1011T Computer Lab 0 525 0 116). counted in section 8.06 Total stag: 2 3 4 4 4 staff parking spaces needed (8am-Spm): 4 Iature: 2 m 4; please confirm? NET SQUARE FEET 1,002 515 0 NET TO DEPARTMENT GROSS FACTOR (circulation/walls) 1,28 1.30 1.28 DEPARTMENT GROSS SQUARE FEET 1.283 670 0 36 July 2018 1 Fayetteville Police Department Study Final Report W rkrm I Cw p Repair LaD Sccivingl (150x^ rt Manan (160sff taging I Sin 215afi capes ocnv.nv F F R Ana M IY (1 20,f) Bulldog Mak1 Server Room 125011) E] ❑ EJ EJ rt sp pec a I Nelptlesk (0951) u M Speclallsr l I Nelptlesk I teasel wRS� 1I..L1 12.00 Police IT En y 36 July 2018 1 Fayetteville Police Department Study Final Report 5.0 POTENTIAL SITE OPTIONS: During the course of this study, the City and Police Department reviewed a number of land parcel sites throughout the community. Of those explored, two sites in particular were indentified as having the most potential to accomodate the current and future land needs of the FPD. These two preliminary sites are listed here in this report. Site Option i. Deane Property (between 19o9 North Dvorachek Avenue and 1898 North Porter Road) The property, located on the northeast corner of West Deane Street and North Porter Road, is approximately 11.6 acres. This property would also include a Fayetteville Fire Department substation. This property touches the Meadow Valley Connector trail system and has easy access to I-49• 0�,�� 1 SCALE 1 -- 4nn Dewberry 37 Site Option 2. Huntsville Property (1851/1875 East Huntsville Road) The property, located on the southeast corner of East Huntsville Road and South Happy Hollow Road, consists of approximately 7.3 acres currently owned by the City plus another 1.9 acres in the northeast corner that would need to be acquired for this project. This parcel is adjacent to Fayetteville Fire Station #3 and a short distance north of the FLERS Building and outdoor range. This parcel also has easy access to North Crossover Road and close proximity to the City Shop. a a . 0' 400' 800' SCALE: 1 = 400' 38 1 July 2018 1 Fayetteville Police Department Study Final Report 6.0 STATEMENT OF PROBABLE PROJECT COSTS: The Probable Cost of Construction for the various site work and buildings in this estimate was created by Wooldridge Consulting Services out of Springdale, AR. It is based on the space needs program in this report as well as a combination of local construction market factors, RS Means Cost Data and a preliminary range equipment quote from Range Systems. Costs for site development are shown separate from building costs and have been itemized by a quantity take -off unit pricing. Building and site costs represent the anticipated amount when bids are received for construction. Construction cost estimates are based on a single phase project starting construction the Summer of 2020. If construction begins at a later date, higher costs should be anticipated as a percent increase per year. Bidding and construction contingencies are also included in the construction cost estimate. Other project costs have also been included in the estimates. The category of "soft" costs includes new building furniture and equipment, architecture and engineering fees, building equipment and data, construction testing, site surveying, and subsurface geotechnical reports. This project is also intended to be a sustainable building designed to achieve a LEED Silver certification level. There is expected to be no construction cost premium for this LEED Silver project, however there will be some additional soft costs associated with this. Finally, any fees and costs associated with land purchase and re -platting have been excluded from this study. Conceptual Cost Estimate Summary New Police Complex - City of Fayetteville, AR Headquarters Building Support Building Firing Range Totals Notes Size (sf) 55,469 13,018 11,148 79,635 Construction Costs*: $21,654,390 $3,884,458 $2,906,660 $28,445,508 summer 2020 construction start construction cost/sf: $390 $298 $261 Soft Costs: $3,638,214 $633,858 $399,047 $4,671,119 Furniture, Fixtures, Equipment (not including range equip) $443,752 $104,144 $0 $547,896 budget$8/sf Signage $36,055 $8,462 $7,246 $51,763 budget $0.65/sf A/E Professional Fees (estimate) $1,948,895 $349,601 $261,599 $2,560,096 incudes arch, struct MEP, civil, landscape, fire protection, security tech fees LEED Silver Certification related costs (estimate) $200,000 Reproduction / Reimbursables $30,000 $30,000 Lump Sum Legal and Permit Fees $216,544 $38,845 $29,067 $284,455 budget l% of construction cost Owner Contingency $649,632 $116,534 $87,200 $853,365 budget 3% of construction cost Surveys $24,000 $24,000 Lump Sum Geotech / Soils Test Reports $20,000 $20,000 Lump Sum Construction Phase Testing Services $69,336 $16,273 $13,935 $99,544 budget $1.15/sf Site Acquisition Costs TBD Moving Costs TBD Total Project Costs: $25,292,604 $4,518,316 $3,305,707 $33,116,627 overall project cost/sf: $456 $347 :297 *Opinion of probable costs for construction provided by Wooldridge Consulting Services Dewberry 39 Main Police HQ Building cost estimating criteria: 1. Gross SF is 55,469sf 2. Two story slab -on -grade building with steel frame construction and 16'-o" floor to floor levels with a parapet at 32'. Exterior cladding may be a mixture of masonry, metal panels, and glazing. Typically building width would be around 70' wide for best daylighting distribution. 3. This building is being planned for l00% generator backup power. 4. The majority of site development costs including landscaping and all 307 parking spaces and driveways are included with this building. 5. First floor size maybe 32,45osf and could include the followings areas: a. o.00 public access areas (2,024sf) b. 2.00 Records (3,310sf) C. 3.00 Evidence & Property (2365sf) d. 6.00 Most of Patrol except for COP e. 7.00 small temp holding area f. 8.00 Most of training division spaces (11,850sf) g. 10.00 — 50% of Staff Services or (8,05sf) h. 11.00 — 50% of Mechanical, Electrical, and Plumbing support spaces (9,25sf) 6. Second floor size maybe 23,o19sf and could include the followings areas: a. 1.00 Administration (3,310sf) b. 4.00 Dispatch (4,36osf) C. 5.00 most of CID (9,125sf) d. 6.00 the COP suite of Patrol (775sf +/-) e. 10.00 — 50% of Staff Services or (805sf) f. 11.00 — 50% of MEP support spaces (925sf) Support Building cost estimating criteria: 1. Gross SF is 13,o18sf 2. One story slab -on -grade pre-engineered metal building with exterior finishes complementing the main building design. 3. Interior ceilings to be 1o'min or exposed structure. 4. The program would include all of the space marked support building in the program except for 9.00 Training — Firing Range. 5. This building is also being planned for l00% generator backup power. Firing Range add alternate cost estimating criteria: 1. Gross SF is 11,147sf 2. One story slab -on -grade structure with load-bearing cmu walls could be added on to the support building above. There would need to be 8" interior block walls for the range portion. (Interior ceilings to be outfitted with all required baffles for range) 3. The program would include 9.00 Training — Firing Range (10,134sf) + a 1o% grossing factor for exterior walls, etc. 40 1 July 2018 1 Fayetteville Police Department Study Final Report WOOIdRId(iE CONSUMNq SERVICES SpaiNgdAtu, AR New Police Complex for the City of Fayetteville Arkansas Headquarters Building Conceptual Cost Estimate (Rev 1) July 18, 2018 55,469 SF Headquarters Page 1 Dewberry 41 Description Value $/SF % of Total A Substructure A10 Foundations A1010 Standard Foundations 389,400 7.02 A 1030 Stab on Grade 324,500 5.85 713,900 12.87 4.1% B Shell B10 Superstructure B1010 Floor Construction 575,475 10.37 B1020 Roof Construction 486,750 8.78 B20 Exterior Enclosure B2010 Exterior Walls 653,375 11.78 82020 Exterior Windows 167,335 3.02 B2030 Exterior Doors 67,500 1.22 B30 Roofing B3010 Roof Coverings 486,750 8.78 2,437,185 43.94 13.8% C Interiors C10 Interior Construction C1010 Partitions 665,628 12.00 C1020 Interior Doors 162,000 2.92 C1030 Fittings 416,018 7.50 C20 Stairs C2010 Stair Construction 40,000 0.72 C30 Interior Finishes C3010 Walt Finishes 332,814 6.00 C3020 Floor Finishes 388,283 7.00 C3030 Ceiling Finishes 221,876 4.00 2,226,619 40.14 12.7% D Services D10 Conveying D1010 Elevators and Lifts 180,000 3.25 D20 Plumbing D2010 Plumbing 554,690 10.00 D30 HVAC D3010 HVAC 1,941,415 35.00 D40 Fire Protection D4010 Sprinklers 277,345 5.00 D50 Electrical D5010 Electrical 1,664,070 30.00 D5030 Communication and Security 343,908 6.20 D5090 Other Electrical Systems (Generators) 200,000 3.61 5,161,428 93.05 29.3% Headquarters Page 1 Dewberry 41 WOOLdRidC,E CONSU[TINC, SERVICES SpRINCIdAtE, AR Description Value $/SF % of Total E Equipment & Furnishings 15,302,644 275.88 E10 Equipment 1,530,264 E1020 Institutional Equipment (Detention) 89,860 1.62 765,132 E1090 Other Equipment (AN, Cabling) 471,487 8.50 317.26 100.0% 561,346 10.12 3.2% F Special Construction F10 Special Construction F1040 Special Facilities (Firing Range) - - - 0.0% G Building Sitework G10 Site Preparation G1030 Site Earthwork 796,350 14.36 G20 Site Improvements G2020 Parking Lots (307 spaces) 1,751,970 31.58 G2040 Site Development 318,540 5.74 G2050 Landscaping 238,905 4.31 G30 Site Mechanical Utilities G3010 Building Utilities 398,175 7.18 G3030 Storm Sewer 398,175 7.18 3,902,115 70.35 22.2% S u btota I GC Bond and Insurance @ 2% Subtotal GC General Requirements @ 10% Subtotal GC Fee @ 5% Subtotal Add for 2020 Start @ 7% Subtotal Estimate Contingency @ 15% Total Headquarters Estimated Construction Cost Headquarters Page 2 15,002,593 270.47 85.3% 300,052 15,302,644 275.88 87.0% 1,530,264 16,832,909 303.47 95.7% 765,132 17, 598,041 317.26 100.0% 1.231.863 18,829,904 339.47 2,824,486 $ 21,654,390 $ 390.39 42 1 July 2018 1 Fayetteville Police Department Study Final Report WOOLdRidgE CONSUtTINq SERVICES SpRINc,dAIE, All? New Police Complex for the City of Fayetteville Arkansas Support Building Conceptual Cost Estimate (Rev 1) July 18, 2018 13,018 SF Support Page 1 Dewberry 43 Description Value $/SF % of Total A Substructure A10 Foundations A1010 Standard Foundations 156,216 12.00 A 1030 Stab on Grade 130,180 10.00 286,396 22.00 9.1% B Shell B10 Superstructure B1010 Floor Construction - - B1020 Roof Construction 195,270 15.00 B20 Exterior Enclosure 82010 Exterior Walls 138,828 10.66 62020 Exterior Windows 38,640 2.97 82030 Exterior Doors 16,500 1.27 B30 Roofing 83010 Roof Coverings 195,270 15.00 584,508 44.90 18.5% C Interiors C10 Interior Construction C1010 Partitions 156,216 12.00 C 1020 Interior Doors 38,400 2.95 *1030 Fittings 97,635 7.50 C20 Stairs C2010 Stair Construction - - C30 Interior Finishes C3010 Wa/( Finishes 78,108 6.00 C3020 Floor Finishes 91,126 7.00 C3030 Ceiling Finishes 52,072 4.00 513,557 39.45 16.3% D Services D10 Conveying D1010 Elevators and Lifts - - D20 Plumbing D2010 Plumbing 130,180 10.00 D30 HVAC D3010 HVAC 455,630 35.00 D40 Fire Protection D4010 Sprinklers 65,090 5.00 D50 Electrical D5010 Electrical 364,504 28.00 D5030 Communication and Security 80,712 6.20 D5090 Other Electrical Systems (Generators) 100,000 7.68 1,196,116 91.88 37.9% Support Page 1 Dewberry 43 WOOldnidgE CONSUTANC, SERVICES SPRINCidA[E, AR E Equipment & Furnishings 206.73 85.3% 53,825 E10 Equipment 2,745,054 210.87 E1020 Institutional Equipment (Detention) - - E1090 Other Equipment(A/V,Cabling) 110,653 8.50 137,253 110,653 8.50 3.5% F Special Construction 220,977 F10 Special Construction 259.47 rna aa❑ F1040 Special Facilities (Firing Range) - - - - 0.0% G Building Sitework G10 Site Preparation G 1030 Site Earthwork - G20 Site Improvements G2020 Parking Lots - - G2040 Site Development - - G2050 Landscaping - - G30 Site Mechanical Utilities G3010 Building Utilities - - G3030 Storm Sewer - - - - 0.0% Subtotal GC Bond and Insurance @ 2% Subtotal GC General Requirements @ 10% Subtotal GC Fee @ 5% Subtotal Add for 2020 Start @ 7% Subtotal Estimate Contingency @ 15% Total Support Estimated Construction Cost Support Page 2 2,691,230 206.73 85.3% 53,825 2,745,054 210.87 87.0% 274,505 3,019,560 231.95 95.7% 137,253 3,156,812 242.50 100.0% 220,977 3,377,789 259.47 rna aa❑ $ 3,884,458 $ 298.39 July 2018 1 Fayetteville Police Department Study Final Report Wooldaidqu CONSU[TiNq SERviCFS SpRINc,dAIr, AR New Police Complex for the City of Fayetteville Arkansas Firing Range Conceptual Cost Estimate (Rev 1) July 18, 2018 11,148 SF Range Page Dewberry 45 Description Value $/SF % of Total A Substructure A10 Foundations A1010 Standard Foundations 133,776 12.00 A 1030 Slab on Grade 111,480 10.00 245,256 22.00 10.4% B Shell B10 Superstructure B1010 Floor Construction - - B1020 Roof Construction 167,220 15.00 B20 Exterior Enclosure B2010 Exterior Walls 245,460 22.02 B2020 Exterior Windows 15,225 1.37 82030 Exterior Doors 6,000 0.54 B30 Roofing 83010 Roof Coverings 167,220 15.00 601,125 53.92 25.4% C Interiors C10 Interior Construction C1010 Partitions 28,764 2.58 * 1020 Interior Doors 18,000 1.61 *1030 Fittings 17,978 1.61 C20 Stairs C2010 Stair Construction - - C30 Interior Finishes C3010 Wall Finishes 14,382 1.29 C3020 Floor Finishes 16,779 1.51 C3030 Ceiling Finishes 9,588 0.86 105,491 9.46 4.5% D Services D10 Conveying D1010 Elevators and Lifts - - D20 Plumbing D2010 Plumbing 23,970 2.15 D30 HVAC D3010 HVAC 83,895 7.53 D40 Fire Protection D4010 Sprinklers 55,740 5.00 D50 Electrical D5010 Electrical 334,440 30.00 D5030 Communication and Security 69,118 6.20 D5090 Other Electrical Systems (Generators) - - 567,163 50.88 24.0% Range Page Dewberry 45 WOOldnidcj CONSUITINC, SERVICES SPRINgdAIE, AR E Equipment & Furnishings 180.64 85.3% 40,276 E10 Equipment 2,054,068 184.25 E1020 Institutional Equipment (Detention) - E 1090 Other Equipment (AIV, Cabling) 94,758 8.50 102,703 94,758 8.50 4.0% F Special Construction 165,352 F10 Special Construction 226.73 379,130 F1040 Special Facilities (Firing Range) 400,000 35.88 $ 260.73 400,000 35.88 16.9% G Building Sitework G10 Site Preparation G1030 Site Earthwork - - G20 Site Improvements G2020 Parking Lots - - G2040 Site Development - - G2050 Landscaping - - G30 Site Mechanical Utilities G3010 Building Utilities - - G3030 Storm Sewer - - - - 0.0% Subtotal GC Bond and Insurance @ 2% Subtotal GC General Requirements @ 10% Subtotal GC Fee @ 5% Subtotal Add for 2020 Start @ 7% Subtotal Estimate Contingency @ 15% Total Range Estimated Construction Cost Range Page 2 46 1 2,013,792 180.64 85.3% 40,276 2,054,068 184.25 87.0% 205,407 2,259,475 202.68 95.7% 102,703 2,362,178 211.89 100.0% 165,352 2,527,531 226.73 379,130 $ 2,906,660 $ 260.73 July 2018 1 Fayetteville Police Department Study Final Report ey £ o � r u rk P s A , �4 { �F A r £ "� � R " R-� � x �. �X � � •w� f 5. �L- S � � „� ��. Y k yy_ � � Y Pim„ - �+t q ff - 4 v It ix zcy t 4 � k r> < b ' 3.r _ c f �� r Dawber.-I, 47 Appendix F Al ORDS DATE (MM/DD/YYYY) �,. CERTIFICATE OF LIABILITY INSURANCE 2/6/2019 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). CONTACT PRODUCER McLaughlin Brunson NAME: Joe Bryant A Risk Strategies Company PHONE FAx 12801 NCENTRAL EXPY, STE 1710 N = E: 214 503-1212 aC No: 214 503-8899 Dallas. TX 75243 ADI A-& certificate@mclaughlinbrunson.com INSURED Brinkley Sargent Wiginton Architects, Inc. 5000 Quorum Drive, Suite 600 Dallas TX 75254 INSURER B: Travelers Property Casualty Co of Amer 25674 INSURER C: Charter Oak Fire Insurance Company 25615 INSURER D: Travelers Indemnity Company 25658 _ INSURER E: Continental Insurance Company 35289 INSURER F: LIMITS COVERAGES CERTIFICATE NUMBER: ARQv119R ✓ COMMERCIAL GENERAL LIABILITY REVISION NUMBER: ✓ THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL SUBR POLICY NUMBER POLICY EFF MM/DD/YYYY POLICY EXP MM/DD/YYYY LIMITS B ✓ COMMERCIAL GENERAL LIABILITY ,/ ✓ 6806GO61464 12/15/2018 12/15/2019 EACH OCCURRENCE $2000000 CLAIMS -MADE ✓ OCCUR AMA GE TO RENTED PREMISES Ea occurrence $1,000,0 0 MED EXP (Any one person) $10,000 ✓ Blket Contractual Liab. _ ✓ Indt. Contractor PERSONAL &ADV INJURY $2,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: GENERAL AGGREGATE $ 4,000,000 POLICY J JE T F—I LOC PRODUCTS - COMP/OP AGG $4,000,000 $ OTHER: C AUTOMOBILE LIABILITY✓ ✓ BA5G889116 12/15/2018 12/15/2019 EOMaBIINdEDtSINGLE LIMIT $1 0001000 BODILY INJURY (Per person) $ ✓ ANY AUTO OWNED SCHEDULED AUTOS ONLY AUTOS BODILY INJURY (Per accident) $ HIRED NON -OWNED AUTOS ONLY AUTOS ONLY PROPERTY DAMAGE $ Per accident $ D `/ UMBRELLA LIAB OCCUR CUP5G891100 12/15/2018 12/15/2019 EACH OCCURRENCE $2,000,000 AGGREGATE $2,000,000 EXCESS LIAB CLAIMS -MADE DEC) ✓ RETENTION $10,000 $ E WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANYPROPRIETOR/PARTNER/EXECUTIVEE.L. OFFICER/MEMBER EXCLUDED? ❑ N/A ✓ 60025047351 1/1/2019 1/1/2020PER OTH- ✓ STATUTE ER EACH ACCIDENT $1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1 ,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $1,000,000 A Professional Liability ✓ AEC -9027747-04 2/15/2019 2/15/2020 Per Claim $2,000,000 Annual Aggregate $4,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, maybe attached if more space is required) The claims made professional liability coverage is the total aggregate limit for all claims presented within the annual policy period and is subject to a deductible. Thirty (30) day notice of cancellation in favor of the certificate holder on all policies. CERTIFICATE HOLDER CANCELLATION Master Certificate I SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE A Joe Bryant ©1988-2015 ACORD CORPORATION. All rights reserved. ACORD 25 (2016/03) The ACORD name and logo are registered marks of ACORD 46933126 1 19/20 GL/AL/UL/WC/PL I Joy Carlson 1 2/6/2019 10:27:42 AM (EST) I Page 1 of 1 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number Non -Departmental (800) 2019 /Org2 Requestor: Kevin Springer BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: A resolution for approval of a contract with Brinkley Sargent Wiginton Archtiects for the Architectural Services for the New Police Headquarters Facilities in the amount of $2,948,650.00 and approve a project contingency in the amount of $300,000.00, and approval of a budget adjustment. RESOLUTION/ORDINANCE COUNCIL DATE: LEGISTAR FILE ID#: 11/19/2019 2019-0733 Ke vLwSpr6ngew 11/1/2019 11:12 SIM Budget Director TYPE: JOURNAL #: GLDATE: CHKD/POSTED: Date D - (City Council) TOTAL - _ v.20190924 Increase / (Decrease) Project.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 4609.860.7900-5860.02 2,948,650 - 46090 7900.8630 EX Capital Prof Svcs - Engineering 4609.860.7900-5911.99 300,000 - 46090 7900.8630 EX Contingency - Capital Project 4609.860.7999-5899.00 (3,248,650) - 46090 7999 EX Unallocated - Budget R\Budget Adjustments\2019_Budget\City Council\1 1-19-2019\2019-0733 BA Police Architect BSW.xlsm 1 of 1 AMENDMENT #1 BRINKLEY SARGENT WIGINTON ARCHITECTS City of Fayetteville Staff Review Form 2020-0663 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 8/4/2020 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of amnedment #1 to the Contract with Brinkley Sargent Wiginton Architects for Architectural Services for the Police Headquarters in the amount of $10,000. Contingency Funds will be used to fund the amendment. Budget Impact: 4609.860.7900-5860.02 4609-Police Projects 2019 Bonds Account Number Fund 46090.7900.8630 Police Headquarters, Architectural Services Project Number Project Title Budgeted Item? Yes Does item have a cost? Budget Adjustment Attached? Current Budget Funds Obligated Current Balance Yes Item Cost NA Budget Adjustment Remaining Budget $ 38,761,992.00 $ 5,250,213.29 $ 33,511,778.71 $ 10,000.00 $ 33,501,778.71 V20180321 Purchase Order Number: 2019-00000838 Previous Ordinance or Resolution # 258-19 Change Order Number: Original Contract Number: Comments: 1 #2019-00000054 Approval Date: 11/19/2019 CITY OF FAYETTEVILLE ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer FROM: Wade Abernathy, Director Bond and Construction Projects DATE: August 4, 2020 STAFF MEMO SUBJECT: Approval of Amendment #1 to the contract with Brinkley Sargent Wiginton Architects for Architectural Services for the Police Headquarters funded by project contingency. RECOMMENDATION: Staff recommends approval and Mayor's signature to the amendment #1 in the amount not to exceed $10,000 for additional services related to additional site studies at the Police Headquarters. BACKGROUND: In the Spring of 2018, the city of Fayetteville contracted with Dewbery to review and update an original space needs assessment that was provided in 2005 by Wilson Estes Architects. The July 2018 report concluded a facility consisting of 56,000 Sq. Ft. headquarters building, 13,000 Sq. Ft. support building and a 11,000 Sq. Ft. indoor shooting range. These needs would accommodate a 20-year growth projection. In April 2019, Fayetteville voters approved the public safety bond question in the 2019 bond initiative, which included 3 new fire stations and a new police headquarters. Phase 1 funding for the bond included the purchase of land and construction of 2 fire stations and the police headquarters. That referendum identified $38,801,126 for the police headquarters facilities. In September, Resolution 202-19 authorized the approval of the Land Sale Agreement with the University of Arkansas System Division of Agriculture in the amount of $2,590,000. On October 18, 2019 a preliminary geotechnical engineering, and Phase 1 ESA was submitted to City attorney as a condition of purchase. On November 19, 2020 council approved the contract with BSW to provide the Architectural services for the Police Headquarters. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: At the August 24, 2020 Agenda Session, a schematic design presentation was given to council of the building and site. Some council members requested a workshop to explore alternate site designs. The initial workshop, and subsequent site meeting with council and the public produced feedback for consideration in the site design. This amendment includes what is considered additional services for attendance at the ULI meetings and to generate multiple site options for consideration for a not to exceed fee of $10,000. BUDGET/STAFF IMPACT: This will be funded with the Architectural Services sub project contingency that has a current balance of $300,000. Attachments: Amendment #1 AIA Document G802' -2017 Amendment to the Professional Services Agreement PROJECT: (name and address) Fayetteville Police Building OWNER: (name and address) City of Fayetteville, Arkansas AGREEMENT INFORMATION: Date: November 19, 2019 ARCHITECT: (name and address) Brinkley Sargent Wiginton Architects, Inc. 5000 Quorum Drive, Suite 600 Dallas, TX 75254 The Owner and Architect amend the Agreement as follows: Additonal Site Planning Options The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: Hourly - Not to exceed $10,000.00 Schedule Adjustment: N/A SIGNATURES: Brinkley Sargent WIginton Architects. Inc. ARC IT CT (F' e ) ARC SIGNATURE Harold E. Sargent, AIA, v President S-&-7D DATE AMENDMENT INFORMATION: Amendment Number: 001 Date: July 27, 2020 AIA Document G802- - 2017. Copyright ® 2000, 2007 and 2017 by The American Institute of Architects. All rights reserved. This document was produced by AIA software at 13 34 19 ET on 07/27/2020 under Order No 1337372800 which expires on 11/27/2020, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (389ADA4E) AMENDMENT #2 BRINKLEY SARGENT WIGINTON ARCHITECTS, INC City of Fayetteville Staff Review Form 2020-0663 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 11/18/2020 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of amendment #2 to the Contract with Brinkley Sargent Wigninto Architects for Architectural Services for the Police Headquarters for $0.00. Budget Impact: 4609.860.7900.02 4609-Police Projects 2019 Bonds Account Number Fund 46090.7900.8630 Police Headquarters, Archtiectural Services Project Number Project Title Budgeted Item? Yes Current Budget $ 38,761,922.00 Funds Obligated $ 5,276,534.40 Current Balance $ 33,485,387.60 Does item have a cost? No Item Cost $ - Budget Adjustment Attached? NA Budget Adjustment Remaining Budget 33,4857387.60 V20180321 Purchase Order Number: 2019-00000838 Previous Ordinance or Resolution # 258-19 Change Order Number: 2 Approval Date: 11/19/2019 Original Contract Number: #2019-00000054 Comments: CITY OF FAYETTEVILLE 14'W ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer FROM: Wade Abernathy, Director Bond and Construction Projects DATE: 11 /18/2020 STAFF MEMO SUBJECT: Approval of Amendment #2 to the contract with Brinkley Sargent Wiginton Architects for Architectural Services for the Police Headquarters. RECOMMENDATION: Staff recommends approval and Mayor's signature to the amendment #1 in the amount of $0.00 for additional services related to additional site studies and meetings for the Police Headquarters building. BACKGROUND: In the Spring of 2018, the city of Fayetteville contracted with Dewbery to review and update an original space needs assessment that was provided in 2005 by Wilson Estes Architects. The July 2018 report concluded a facility consisting of 56,000 Sq. Ft. headquarters building, 13,000 Sq. Ft. support building and a 11,000 Sq. Ft. indoor shooting range. These needs would accommodate a 20-year growth projection. In April 2019, Fayetteville voters approved the public safety bond question in the 2019 bond initiative, which included 3 new fire stations and a new police headquarters. Phase 1 funding for the bond included the purchase of land and construction of 2 fire stations and the police headquarters. That referendum identified $38,801,126 for the police headquarters facilities. In September, Resolution 202-19 authorized the approval of the Land Sale Agreement with the University of Arkansas System Division of Agriculture in the amount of $2,590,000. On October 18, 2019 a preliminary geotechnical engineering, and Phase 1 ESA was submitted to City attorney as a condition of purchase. On November 19, 2020 council approved the contract with BSW to provide the Architectural services for the Police Headquarters. August 4, 2020 Amendment #1 was approved in the amount of $10,000 for additional services related to site redesign studies requested by council. At the July 28, 2020 Agenda Session, a schematic design presentation was given to council of the building and site. Some council members requested a workshop to explore alternate site designs. The initial workshop, and subsequent site meeting with council and the public produced feedback for consideration in the site design. This amendment includes what is considered additional services for attendance at the ULI meetings and to generate multiple site options for consideration. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 DISCUSSION: Subsequent meetings and re -design resulted in additional time and associated fees as outlined on the attached change order in the amount of $35,000. Reimbursable expenses in the contract scope have been identified that will not be needed. Some of those expenses are associated with travel during the SD, CD, and Bidding phases. Due to Covid 19, all these meeting will be virtual. BUDGET/STAFF IMPACT: N/A Attachments: Amendment #2. rs — 2017 Document C802 Amendment to the Professional Services Agreement PROJECT: (name and address) Fayetteville Police Building OWNER: (name and address) City of Fayetteville, Arkansas AGREEMENT INFORMATION: Date: November 19, 2019 ARCHITECT: (name and address) Brinkley Sargent Wiginton Architects, Inc. 5000 Quorum Drive, Suite 600 Dallas. TX 75254 The Owner and Architect amend the Agreement as follows: Balance of Additonal Site Planning Options The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: BSW Hourly: Harold Sargent 51.0 Hours x $280 = $14,280 Greg Read 6.5 Hours x $240 = $1,560 Antoine DeHon 189.0 Hours x $160 = $30,240 Total Less Amendment 001 Schedule Adjustment: N/A SIGNATURES: Brinkley Sargent Wiginton Architects. Inc. AR H TECT (Fir r name) a� SIGNATURE Harold E. Sargeul, ALA, President PRINTkD *ME AND TITLE 11/2oza DOE 46,080 -10,000 36,080 AMENDMENT INFORMATION: Amendment Number: 002 Date: November 4, 2020 Maximum to Deduct from contract reimbursables Final Total PRINTED NAME AND TITLE 11/20/2020 DATE 35,000 -35,000 AIA Document G802- - 2017. Copyright 02000, 2007 and 2017 by The American Institute of Architects. All rights reserved. an;er�sar;mavriot.._�%.vit^w[PF This document was produced by AIA software at 14:59,56 ET on 11/05/2020 under Order No.1337372800 which expires on 11/27/2020, is not for resale, is licensed for one-time use only, and may only be used in accordance with the ALA Contract Documents® Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA4E) ARCHIVED RFQ-01 BRINKLEY SARGENT WIGINTON ARCHITECTS, INC. City of Fayetteville Staff Review FordWENDMENT #3 POLICE HEADQUARTERS 2021-0056 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 1/21/2021 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of Amendment #3 to RFQ-01 Contract with Brinkley Sargent Wiginton Architects, Inc. for the police headquarters in the amount of $20,000 for accelerated and separate Bid packages for the Structural Elements of the Project. Contingency funds will be used for this amendment. Budget Impact: 4609.860.7900.02 4609-Police Projects 2019 Bond Account Number Fund 46090.7900.8630 Police Headquarters, Architectural Services Project Number Project Title Budgeted Item? Yes Does item have a cost? Budget Adjustment Attached? Current Budget Funds Obligated Current Balance Yes Item Cost NA Budget Adjustment Remaining Budget $ 38,761,922.00 $ 5,282,156.76 $ 33,479,765.24 $ 20,000.00 $ 3:s 4�),),J6-) 2 Purchase Order Number: 2019-00000838 Previous Ordinance or Resolution # 258-19 Change Order Number: Original Contract Number Comments: 3 7.01VIIdd1111111w,I Approval Date: 1 /25/21 V20180321 ®CITY OF FAYETTEVILLE V4W ARKANSAS TO: Mayor Lioneld Jordan[Staff Name, Title] THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer FROM: Wade Abernathy, Director Bond and Construction Projects DATE: January 21, 2021 STAFF MEMO SUBJECT: Approval of Amendment #3 to the contract with Brinkley Sargent Wiginton Architects for Architectural services for the police Headquarters. RECOMMENDATION: Approval of Amendment #3 to RFQ-01 Contract with Brinkley Sargent Wiginton Architects, Inc. for the police headquarters in the amount of $20,000 for accelerated and separate Bid packages for the Structural Elements of the Project. Contingency funds will be used for this amendment. BACKGROUND: In the Spring of 2018, the city of Fayetteville contracted with Dewbery to review and update an original space needs assessment that was provided in 2005 by Wilson Estes Architects. The July 2018 report concluded a facility consisting of 56,000 Sq. Ft. headquarters building, 13,000 Sq. Ft. support building and a 11,000 Sq. Ft. indoor shooting range. These needs would accommodate a 20-year growth projection. In April 2019, Fayetteville voters approved the public safety bond question in the 2019 bond initiative, which included 3 new fire stations and a new police headquarters. Phase 1 funding for the bond included the purchase of land and construction of 2 fire stations and the police headquarters. That referendum identified $38,801,126 for the police headquarters facilities. In September, Resolution 202-19 authorized the approval of the Land Sale Agreement with the University of Arkansas System Division of Agriculture in the amount of $2,590,000. On October 18, 2019 a preliminary geotechnical engineering, and Phase 1 ESA was submitted to City attorney as a condition of purchase. On November 19, 2020 council approved the contract with BSW to provide the Architectural services for the Police Headquarters. August 4, 2020 Amendment #1 was approved in the amount of $10,000 for additional services related to site redesign studies requested by council. At the July 28, 2020 Agenda Session, a schematic design presentation was given to council of the building and site. Some council members requested a workshop to explore alternate site designs. The initial workshop, and subsequent site meeting with council and the public produced feedback for consideration in the site design. This amendment includes what is considered additional services for attendance at the ULI meetings and to generate multiple site options for consideration. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 In November 2020, Amendment #2 was approved for meetings and re -design which resulted in additional time and associated fees. Reimbursable expenses in the contract scope have been identified that will not be needed to cover the cost of that change order. DISCUSSION: The phased bid packages allow the construction to begin as the building plans and specifications are being finalized. This amendment includes the early bid package for the foundation, then subsequent bid packages for the structural steel, building envelope, MEP, and finishes. It will allow the project to stay on schedule for completion in August 2022 in compliance with the Bond disbursement deadline. BUDGET/STAFF IMPACT: Contingency funds will be used for this item. Attachments: Change Order document. it ate. Document G802 — 2017 Amendment to the Professional Services Agreement PROJECT: (name and address) AGREEMENT INFORMATION: AMENDMENT INFORMATION: Fayetteville Police Building Date: November 19, 2019 Amendment Number: 003 Date: December 1. 2020 OWNER: (name and address) ARCHITECT: (name and address) City of Fayetteville, Arkansas Brinkley Sargent Wiginton Architects, Inc. 5000 Quorum Drive, Suite 600 Dallas, TX 75254 The Owner and Architect amend the Agreement as follows: Civil Engineering Submission of Early/Multiple Packages The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: L.A. Fuess: $20,000 (See attached) Schedule Adjustment: N/A SIGNATURES: Brinkley Sargent Viginton City of F yetteville, AR Architects, Inc. AR H CT i( irm name) WN (Firm me Ll� �r_T SIGNATURE ; 1 Harold E. Sargent, AIA, President PRINTED NAME AND TITLE I*Zl 11/ ZaZC7 DATE r PRINTED NAME AND TITLE 1115171 DATE AIA Document G802- - 2017- Copyright© 2000, 2007 and 2017 by The American Institute of Architects. All rights reserved. - _ .I .. This document was � produced by AIA software at 16 48:23 ET on 12/01/2020 under Order No2004247298 which expires on 11/27/2021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documentse Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA49) FPPP7, L.A. FUESS PARTNERS i� Structural Engineers Additional Services Request Date: November 25, 2020 To: Greg Read, AIA Brinkley Sargent Wiginton Architects 5000 Quorum Drive Suite 600 Dallas, TX 75254 Project: Fayetteville Police Building Fayetteville, AR Submission of Early I Multiple Packages Scope of Work: • Submission of Eady / Multiple Packages: o Package No. 2 - Underground (Foundations and CMU load bearing walls for Police and Range buildings) o Package No. 3 - Structural Steel (Beams, columns, joists and metal deck for Police, Range and Asset buildings) o Package No. 4 - Exterior Envelope (Balance of structural including miscellaneous steel and coordination items) o Package No- 5 - MEP & Interior Finishes (coordination items as needed) Additional Fee Requested. Original Contract Amount $ 187,000.00 Approved Changes $ 0.00 Current Contract Amount $ 187, 000.00 Amount of This Request $ 20.000.00 Proposed Total Contract Amount $ 207,000.00 Please call if you have any questions concerning this request; or kindly return a signed copy for our files. Yours truly, L.A. FUESS PARTNERS Structural Engineers Jeff Truly, P.E. (TX) / Associate Principal Date: RFQ-01 BRINKLEY, SARGENT, WIGINTON, ARCHITECTS, INC. AMENDMENT #5 City of Fayetteville Staff Review Form 2021-0646 Legistar File ID N/A City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item Wade Abernathy 8/16/2021 FACILITIES MANAGEMENT (140) Submitted By Submitted Date Division / Department Action Recommendation: Approval of Amendment #5 to RFQ-01 Contract with Brinkley Sargent Wiginton Architects, Inc. for the Police Headquarters for Zero amount for redesign associated with value engineering. Budget Impact: 46090.860.7900.02 Account Number 46090.7900.8630 Project Number Budgeted Item? Yes Does item have a cost? No Budget Adjustment Attached? No Purchase Order Number: Change Order Number: Original Contract Number Comments: 2019-00000838 #2019-00000054 4609-Police Projects 2019 Bonds Fund Police Headquartes, Architectural Services Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget Project Title $ 35,204,705.00 $ 26,092,217.35 $ — 9,112,487.65 ! $ 9,112,487.65 Previous Ordinance or Resolution # 258-19 Approval Date: 08/20/21 V20210527 CITY OF FAYETTEVILLE W4W ARKANSAS TO: Mayor Lioneld Jordan THRU: Susan Norton, Chief of Staff Paul Becker, Chief Financial Officer STAFF MEMO FROM: Wade Abernathy, Director Bond and Construction Projects[Staff Name, Title] DATE: August 16, 2021 SUBJECT: Approval of Amendment #5 to the contract with Brindley Sargent Wiginton Architects for Architectural Services for the Police Headquarters. RECOMMENDATION: Approval of Amendment #5 to RFQ-01 contract with Brinkley Sargent Wiginton Architect, Inc. for the police headquarter for a zero amount for redesign associated with value engineering. BACKGROUND: In the Spring of 2018, the city of Fayetteville contracted with Dewbery to review and update an original space needs assessment that was provided in 2005 by Wilson Estes Architects. The July 2018 report concluded a facility consisting of 56,000 Sq. Ft. headquarters building, 13,000 Sq. Ft. support building and a 11,000 Sq. Ft. indoor shooting range. These needs would accommodate a 20-year growth projection. In April 2019, Fayetteville voters approved the public safety bond question in the 2019 bond initiative, which included 3 new fire stations and a new police headquarters. Phase 1 funding for the bond included the purchase of land and construction of 2 fire stations and the police headquarters. That referendum identified $38,801,126 for the police headquarters facilities. In September, Resolution 202-19 authorized the approval of the Land Sale Agreement with the University of Arkansas System Division of Agriculture in the amount of $2,590,000. On October 18, 2019 a preliminary geotechnical engineering, and Phase 1 ESA was submitted to City attorney as a condition of purchase. On November 19, 2020 council approved the contract with BSW to provide the Architectural services for the Police Headquarters. August 4, 2020 Amendment #1 was approved in the amount of $10,000 for additional services related to site redesign studies requested by council. At the July 28, 2020 Agenda Session, a schematic design presentation was given to council of the building and site. Some council members requested a workshop to explore alternate site designs. The initial workshop, and subsequent site meeting with council and the public produced feedback for consideration in the site design. This amendment includes what is considered additional services for attendance at the ULI meetings and to generate multiple site options for consideration. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 In November 2020, Amendment #2 was approved for meetings and re -design which resulted in additional time and associated fees. Reimbursable expenses in the contract scope have been identified that will not be needed to cover the cost of that change order. In January of 2021, Amendment #3 was approved for accelerated bid packages associated with the Structural Engineering. Amendment #4 was an up charge from the Structural Engineer that was not accepted. DISCUSSION: Re -design was needed resulting from value engineering for the exterior facade treatments, Range HVAC equipment ducting locations and some revised structural at the range mechanical yard, and north entry gate. Funds from the unused reimbursable travel expenses will be applied to this Amendment resulting in a zero -sum change order. BUDGET/STAFF IMPACT: N/A Attachments: Amendment #5 Supporting Documents. A" AIA Document G802- - 201 7 Amendment to the Professional Services Agreement PROJECT: (name and address) AGREEMENT INFORMATION: AMENDMENT INFORMATION: Fayetteville Police Building Date: November 19, 2019 Amendment Number: 005 Date: August 12, 2021 OWNER: (name and address) ARCHITECT: (name and address) City of Fayetteville, Arkansas Brinkley Sargent Wiginton Architects, Inc. 5000 Quorum Drive, Suite 600 Dallas. TX 75254 The (honer and Architect amend the Agreement as follows: Shell Package #3 VE Changes The Architect's compensation and schedule shall be adjusted as follows: Compensation Adjustment: BSW Hourly $43,965.00 - Exhibit A L.A. Fuess $ 7,500.00 -Exhibit B M-E Engineers $ 6,000.00 -Exhibit C $57,465.00 NTE Amount - Exhibit D 30,000.00 Deduct from Contract Reimbursables (30,000,00) Final Total 0 Schedule Adjustment: N/A SIGNATURES: Brinkley Sargent V�iginton Cit}{ of Fayetteville, AR Architects, Inc. II / I i I �7� , , "111OF66 i Harold E. Sargent, AIA, President Lioneld Jordan, Mayor PRIN ED NAME AND TITLE PRINTED NAME AND TITLE 9 t2 of 08/30/11 DA E DATE AIA Document G802- - 2017. Copyright® 2000, 2007 and 2017 by The American Institute at Architects. All rights reserved. The °Amencan institute, Architects." "AIA," the AIA Logo and 'AIA Contract Documents` are registered trademarks and may not be used without permission This document was 1 produced by AIA software at 17.24:15 ET on 08/12/2021 under Order No.2004247298 which expires on 11/2712021, is not for resale, is licensed for one-time use only, and may only be used in accordance with the AIA Contract Documents• Tenns of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (389ADA4D) EXHIBIT A Fayetteville, AR Police -Post VE Revisions Brinkley Sargent Wiginton Architects Hourly through 7/9/2021 Name Hours Rate Amount Greg Read 27.0 240.00 6,480.00 Antoine DeHon 36.5 160.00 5,840.00 Brian Cochener 176.0 160.00 28,160.00 Lizbeth Flores -Gomez 41.0 85.00 3,485.00 L.A. Fuess Structural Eng WE Engineers 280.5 43,965,00 7,500.00 (see attached) 6,000.00 (see attached) TOTOAL 57,465.00 EXHIBIT B OR A 1 L.A. FUESS PARTNERS Structural Engineers Additional Services Request Date: June 27, 2021 To: Greg Read Brinkley Sargent Wiginton Architects 5000 Quorum Drive Suite 600 Dallas, TX 75254 Project: Fayetteville Police Building Fayetteville, AR VE Revisions Scope of Work: • Revise mechanical yard enclosure south of the Range building which includes revisions to southern exterior wall and foundation of the Range building. • CMU veneer being removed at Range and Connector. CMU ledge below grade to be removed • Remove bump out at the southwest corner of the Range building. • North entry site wall changing from masonry to louver fence. • Revised plans where wall opening removed in Police building exercise room. • Review of resubmittals associated with the above items. Additional Fee Requested: Original Contract Amount $ 187, 000.00 Approved Changes $ 27,000.00 Current Contract Amount $ 214, 000.00 Amount of This Request $ 7 500 00 Proposed Total Contract Amount $ 221, 500.00 Please call if you have any questions concerning this request; or kindly return a signed copy for our files. Yours truly, L.A. FUESS PARTNERS Structural Engineers Jeff Truly, P.E_ (TX) / Associate Principal LAFP Job No. 19282 Ap ro ed: Date: �• -r r ?IOU 3333 Lee Parkway. Suite 3oo I Dallas. Texas 75219 1 Tel 214-871.7010 1 AR #864 1 www.lafp.com Fayetteville Police Building -- Additional Services Request — Page t of 1 EXHIBIT C engineers July 1, 2021 Mr, Hal Sargent Brinkley Sargent Wiginton Architects 5000 Quorum Dr., #600 Dallas, TX 75254 ME Engineers 1825 Market Center Blvd, Suite 600 Dallas, TX 75207 Office: 214.7411589 me-engineers.com RE: Fayetteville Police Department MEP Proposal — Added Service — VE (Range Building Mechanical Yard) (ME Job # TX19020) Scope of Services: We are pleased to submit the following additional service request related to requested value engineering changes_ The contract documents will be updated for the following plan modifications: Range Mechanical Yard & Firing Range Building o The rework of the ductwork associated with exterior HVAC units. Ductwork will need to be rerouted due to the depressed slab and creation of dedicated chases at the southern end of the Range building. o The shifting of the Electrical and Janitors rooms, at the southern end of the Range building, to create the duct shafts. MEPT services within the shifted rooms will need to be relocated per the plan drawings. o Relocate the branch circuit for the building signage. o Delete two facade lights for the updated backgrounds. 11. Fee: $6,000 If acceptable, please sign below to create a binding contract and return a copy to ME Engineers for our records. Sincerely, M-E Engineers, Inc. Dalla Office dx.. Tim deNagy / Associate Approved and Brin By: this 14-d day of ton Architects Title:' 2021 EXHIBIT D Hal Sargent From: Abernathy, Waylon <wabernathy@fayetteville-ar.gov> Sent: Wednesday, June 16, 2021 2:03 PM To: Hal Sargent Cc: Greg Read Subject: RE: Fayetteville Police Building We are ok with using the reimbursable funds for the additional fees, hourly basis, not to exceed $30,000 as outlined below. Use this e-mail as authorization. Wade Abernathy Director of Bond Projects and Facilities City of Fayetteville wabernathy fayetteville-ar.eov T 479-575-8361 CITY OF FAYETTEVILLE ARKANSAS From: Hal Sargent <hsargent@bsw-architects.com> Sent: Tuesday, June 15, 2021 11:49 AM To: Abernathy, Waylon <wabernathy@fayetteville-ar.gov> Cc: Greg Read <gread@bsw-architects.com> Subject: RE: Fayetteville Police Building CAUTION: This email originated from outside of the City of Fayetteville. Do not click links or open attachments unless you recognize the sender and know the content is safe. I would like to suggest another direction concerning this issue. I reviewed the June 10 Invoice that was just sent to you, I did not realize we have over $64,000 remaining in Reimbursable Budget. I would ask your permission to bill these additional services by utilizing the available funds from Reimbursable Budget. We would not exceed this Budget for Additional Services related to Post Bid VE revisions as well as reimbursable costs through the remainder of the Project. This direction would allow us to get our Consultants moving as they will not proceed without authorization of additional Fees. I would send an Additional Service Authorization for the transfer of Fees from Reimbursable Allowance with the Post Bid VE billing. This would mean no change in our overall Contract amount. Ilal + ;- k1:1 BRINKLEY SARGENT WIGINTON ARCHITECTS