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Home My WebLink About254-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 254-19 File Number: 2019-0701 PUBLIC ACCESS TELEVISION FEE REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,800.00 RECOGNIZING PUBLIC ACCESS TELEVISION FEE REVENUE TO BE USED FOR MINOR EQUIPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $5,800.00 recognizing public access television fee revenue to be used for minor equipment to support the public access services. PASSED and APPROVED on 11/19/2019 Attest: Lisa Branson, Deputy City GOER K CITV TTO,�,•ys .G :FgyE .�_ ��',�.�q NS PS •'� Page 1 Printed on 11120119 City of Fayetteville, Arkansas 113 West Mountain Street r. \ Fayetteville, AR 72701 0--� (479) 575-8323 ^'y Text File File Number: 2019-0701 Agenda Date: 11/19/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: A. 5 PUBLIC ACCESS TELEVISION FEE REVENUE: A RESOLUTION TO APPROVE A BUDGET ADJUSTMENT IN THE AMOUNT OF $5,800.00 RECOGNIZING PUBLIC ACCESS TELEVISION FEE REVENUE TO BE USED FOR MINOR EQUIPMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution, in the amount of $5,800.00 recognizing public access television fee revenue to be used for minor equipment to support the public access services. City of Fayetteville, Arkansas Paye 1 Printed on 1112012019 Doug Bankston Submitted By City of Fayetteville Staff Review Form 2019-0701 Legistar File ID 11/19/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 11/6/2019 MEDIA SERVICES (060) Submitted Date Division / Department Action Recommendation: Approval of a budget adjustment in the amount of $5,800 from the Community Access Television (dba Your Media) Trust Account to recognize contract production revenue from Your Media and increase related minor equipment budget. Budget Impact: 1010.060.0600-5210.00 1010 General Fund Account Number Fund 51022.1101 Public Access Television Fees Project Number Project Title Budgeted Item? Yes Current Budget $ 13,529.00 Funds Obligated $ 7,298.72 Current Balance Does item have a cost? No Item Cost Budget Adjustment Attached? Yes Budget Adjustment $ 5,800.00 Remaining Budget V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE W4W ARKANSAS MEETING OF NOVEMBER 19, 2019 TO: Mayor and City Council THRU: Susan Norton, Director of Communications FROM: Doug Bankston, Director of Media Services DATE: November 6, 2019 SUBJECT: Receipt of Public Access Fees CITY COUNCIL MEMO RECOMMENDATION: Approval of a budget adjustment in the amount of $5,800 from the Community Access Television (dba Your Media) Trust Account to recognize Public Access activity revenue to allow expenditure for additional, publicly available production support equipment for Fayetteville Public Television. BACKGROUND: Per the City's 2019 contract with Your Media: Your Media may charge a fee for the following items or activities utilizing equipment, facilities or resources owned or controlled by the City of Fayetteville: 1. Non-resident of Fayetteville annual service dues. 2. Training workshops and seminars that are conducted utilizing City of Fayetteville resources. 3. The sale of blank recording media. 4. Transfer and/or duplication services. 5. Other small items, such as t -shirts or other promotional items, as approved by the City of Fayetteville Communications Director or Director of Media Services. 6. Video production services. If production services are provided, the following conditions apply: a. These services and activities will be referred to as "contract production". b. Contract production may include studio production activity at the Television Center and related activity, including pre- and post -production. c. Your Media shall charge rates adequate to cover the basic costs of production. Service rates will be reviewed and approved by the Director of Media Services on an annual basis. d. Your Media will utilize a standard contract document for each agreement to provide contract production services. This contract document will be approved by the Director of Media Services. e. All fees charged for providing contract production services will be collected at the point Your Media delivers the final product for which it was contracted. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 f. All monies collected for providing production services will be utilized to support Fayetteville Public Access services or capital improvements as approved by the City Council and following applicable City of Fayetteville policies and procedures. 7. In addition to charging a fee for services described above, Your Media may generate revenue utilizing equipment, facilities, or resources owned or controlled by the City of Fayetteville through: a. Fundraising activities designed to raise funds to support the operations or capital improvements of the Public Access channel. b. Acquisition of grants or awards dedicated to support the operations or capital improvements of the Public Access channel. If Your Media generates or collects any revenue through activities as allowed in this contract, or otherwise approved by the City, utilizing equipment, facilities, or resources owned or controlled by the City of Fayetteville, Your Media will ensure: 1. All monies collected for such services will be deposited into and all checks shall be made payable to the "Trust Account of Community Access Television, Inc." which shall contain only those funds. 2. Your Media's manager shall ensure proper accounting of all such revenues collected and shall report such accounting monthly to the Director of Media Services. 3. All funds within the "Trust Account of Community Access Television, Inc." may only be expended through City Council Resolution authorizing the receipt of funds into the Television Center budget and approving any necessary Budget Adjustments. Normal bank fees related directly to the use of this trust account may be paid with trust account funds without prior authorization. 4. Proper accounting and records of services provided, fees charged and monies collected for services will be kept by Your Media, in a manner approved by the Director of Media Services. DISCUSSION: Community Access Television, dba Your Media, the City's contracted third party public access service provider, holds a Trust Account into which revenue from public contract productions, media sales, DVD copies, digital transfers and other services is deposited. This revenue is periodically used for promotional activities for Fayetteville Public Television (FPTV), as well as additional production equipment (minor equipment) for the City of Fayetteville Television Center to meet demand. FPTV's provided services warrant the purchase of some additional equipment to support the public access services and the public that uses these services and equipment. The $5,800 will be used for public items such as USB docking stations, replacement tripods, an additional basic field camera, a replacement updated editing laptop, small microphone kits, and mounting hardware. BUDGET/STAFF IMPACT: Approval of the Budget Adjustment will increase the minor equipment operations (1010 Media Services) budget by $5,800. Attachments: Budget Adjustment for revenue p0 Key Code Date /d a �� y Amount $ Contact Name ��uG B��.V�S TO til Extension yy7 30(o Debit/Cash Account #6890.1101.00 DO NOT CHANGE Credit Account# le%'o, 0&0, e&06 00 /„ I Vis i Feer Project/Subproject # . Description I�>aL'L�"� C�S Accounting Approval /ly 1'iCutfn.I)tG /�tLLeSS /1'l�df'vtc COMMUNITY ACCESS TELVISION INC 81-747/629 1009 FPTV TRUST 34 E CENTER ST FAYETTEVILL,E AR 72701-5301— ANG E j PAY TOtIII ,wt, I OF DOLLARS The Bank of Fayetteville Fav -tt-villa, Ar. 72701 4} 1 t I 111:08290?4???00526?0"' 1009 Accounting Approval Key Code Date Amount $ Contact Name Extension Debit/Cash Account # G Q 6890.1101.00 DO NOT CHANGE Credit Account # Project/Subproject # Description Accounting Approval City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number MEDIA SERVICES (060) 2019 /Org2 Requestor: Doug Bankston BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Accepts revenue from the Community Access Television, dba Your Media, Trust Account into the general ledger Media Services operations/minor equipment account to utilize for the purchase of production support equipment to be publicly available through public access at the City of Fayetteville TV Center. COUNCIL DATE: 11/19/2019 LEGISTAR FILE ID#: 2019-0701 L ilk H utche4w 11/6/2019 11:20 AM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: RESOLUTION/ORDINANCE CHKD/POSTED: TOTAL 5,800 5,800 v.20190924 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.060.0600-4449.00 - _5_,800 51022 1101 RE Public Access Television Fees 1010.060.0600-5210.00 5,800 - 51022 1101 EX Minor Equipment HABudget Adjustments\2019_Budget\City Council\11-19-2019\2019-0701 BA Public Access Television Fee Revenue 1 of 1