HomeMy WebLinkAbout2019-11-26 - Agendas - TentativeCity of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
City Council Agenda Session Tentative Agenda
Tuesday, November 26, 2019
4:30 PM
City Hall Room 326
City Council Members
Council Member Sonia Gutierrez Ward I
Council Member Sarah Marsh Ward 1
Council Member Mark Kinion Ward 2
Council Member Matthew Petty Ward 2
Council Member Sloan Scroggin Ward 3
Council Member Sarah Bunch Ward 3
Council Member Teresa Turk Ward 4
Council Member Kyle Smith Ward 4
Mayor Lioneld Jordan
City Attorney Kit Williams
City Council Agenda Session Agenda Session Tentative Agenda
Call To Order
Oath of Office
1. 2019-0772
CITY CLERK TREASURER, KARA PAXTON
Roll Call
Pledge of Allegiance
Mayor's Announcements, Proclamations and Recognitions
City Council Meeting Presentations, Reports and Discussion Items:
1. 2019-0739
November 26, 2019
ARKANSAS RECREATION AND PARKS ASSOCIATION AWARDS PRESENTATION TO
THE CITY OF FAYETTEVILLE AT THEIR ANNUAL CONFERENCE HELD IN OCTOBER.
AWARDS INCLUDED THE FOLLOWING:
* VOLUNTEER OF THE YEAR: ROB RENO, OZARK OFF-ROAD CYCLIST MEMBER
* GROUP VOLUNTEER OF THE YEAR: URBAN FORESTRY ADVISORY BOARD
* SPORTS PROGRAM OF THE YEAR: X -FACTOR HOMESCHOOL PE
* NATURAL RESOURCE PROGRAM OF THE YEAR: BRADFORD PEAR TREE BOUNTY
2. 2018-0682
MONTHLY FINANCIAL REPORT - PAUL BECKER
Agenda Additions
A. Consent:
A. 1 2019-0021
APPROVAL OF THE NOVEMBER 5, 2019 CITY COUNCIL MEETING MINUTES
City of Fayetteville, Arkansas Page 2 Printed on 1112112019
City Council Agenda Session Agenda Session Tentative Agenda
A. 2
A. 3
A. 4
A. 5
2019-0634
CITY OF WEST FORK COST SHARE AGREEMENT:
November 26, 2019
A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH THE CITY OF
WEST FORK FOR THE UPSIZING OF A SANITARY SEWER LINE WITH AN AMOUNT
NOT TO EXCEED $256,789.60 TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO
APPROVE A PROJECT CONTINGENCY IN THE AMOUNT OF $25,680.00
2019-0752
MULTI -CRAFT CONTRACTORS, INC.:
A RESOLUTION TO APPROVE THE REPLACEMENT OF A TOUCHSCREEN
ASSEMBLY FOR THE UV DISINFECTION SYSTEM FROM MULTI -CRAFT
CONTRACTORS, INC. FOR THE WEST SIDE WASTEWATER TREATMENT FACILITY
IN THE AMOUNT OF $11,105.00 PLUS APPLICABLE TAXES AND FREIGHT CHARGES,
AND TO APPROVE A BUDGET ADJUSTMENT
2019-0800
REX THOMPSON SEWER DAMAGE CLAIM:
A RESOLUTION PURSUANT TO §39.10(C)(4) OF THE FAYETTEVILLE CITY CODE TO
AUTHORIZE THE MAYOR TO PAY THE AMOUNT OF $7,039.89 TO ELISHA R.
THOMPSON AND ALLISON P. THOMPSON FOR A SEWER DAMAGE CLAIM AT 1840
EAST VIEWPOINT DRIVE IN ADDITION TO A PAYMENT MADE TO SERVICEMASTER
IN THE AMOUNT OF $5,232.74 FOR SEWER DAMAGE MITIGATION SERVICES
2019-0801
SCADA HARDWARE AND SOFTWARE PURCHASES:
A RESOLUTION TO APPROVE THE PURCHASE OF SUPERVISORY CONTROL AND
DATA ACQUISITION HARDWARE AND SOFTWARE FROM MULTIPLE VENDORS IN
THE TOTAL AMOUNT OF $396,717.79 FOR USE BY THE WATER AND SEWER
OPERATIONS DIVISION, AND TO APPROVE A PROJECT CONTINGENCY IN THE
AMOUNT OF $39,672.00
City of Fayetteville, Arkansas Page 3 Printed on 1112112019
City Council Agenda Session Agenda Session Tentative Agenda
A. 6
A. 7
A. 8
A. 9
2019-0776
BOSTON MOUNTAIN HOLDINGS, LLC:
November 26, 2019
A RESOLUTION TO APPROVE A COST SHARE AGREEMENT WITH BOSTON
MOUNTAIN HOLDINGS, LLC, FOR THE EXTENSION OF A WATERLINE ALONG A
PORTION OF WEST STONE STREET, WITH AN AMOUNT NOT TO EXCEED $33,229.30
TO BE PAID BY THE CITY OF FAYETTEVILLE, AND TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $3,323.00
2019-0786
RFQ #18-01 RJN GROUP, INC.:
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH RJN GROUP, INC., PURSUANT TO RFQ #18-01, IN THE AMOUNT
OF $408,543.60 FOR ENGINEERING SERVICES ASSOCIATED WITH THE
WASTEWATER COLLECTION SYSTEM 2020 MASTER PLAN UPDATE
2019-0784
OLSSON, INC.:
A RESOLUTION TO APPROVE AMENDMENT NO. 2 TO THE PROFESSIONAL
ENGINEERING SERVICES AGREEMENT WITH OLSSON, INC. IN THE AMOUNT OF
$123,670.00 FOR ENGINEERING SERVICES RELATED TO THE EAST FAYETTEVILLE
WATER SYSTEM AND TOWNSHIP PRESSURE PLANE IMPROVEMENTS PROJECT
2019-0798
KITTY CREEK SEWER REHABILITATION PROJECT:
A RESOLUTION TO AUTHORIZE THE ACCEPTANCE OF UTILITY EASEMENTS FROM
THE UNITED STATES POSTAL SERVICE FOR THE INSTALLATION OF SEWER LINES
RELATED TO THE KITTY CREEK SEWER REHABILITATION PROJECT, CONTINGENT
ON THE VACATION OF PORTIONS OF AN EXISTING EASEMENT THAT WILL NO
LONGER BE NEEDED
City of Fayetteville, Arkansas Page 4 Printed on 1112112019
City Council Agenda Session Agenda Session Tentative Agenda
A.10 2019-0743
BID #19-41 81 CONSTRUCTION GROUP, INC.:
November 26, 2019
A RESOLUTION TO AWARD BID #19-41 AND AUTHORIZE A CONTRACT WITH 81
CONSTRUCTION GROUP, INC IN THE AMOUNT OF $135,129.00 FOR PARKING LOT
IMPROVEMENTS ON DOWNTOWN LOTS E AND F, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $33,783.00, AND TO APPROVE A BUDGET
ADJUSTMENT
A. 11 2019-0785
BID #19-44 FREEDOM POWERSPORTS:
A RESOLUTION TO AWARD BID #19-44, TO AUTHORIZE THE PURCHASE OF A
KAWASAKI MULE FROM FREEDOM POWERSPORTS OF FAYETTEVILLE IN THE
AMOUNT OF $10,836.90 FOR USE BY THE TRANSPORTATION DEPARTMENT, AND
TO AUTHORIZE FUTURE PURCHASES BASED ON THE PRICING IN BID #19-44
A.12 2019-0744
BID #19-46 DANA SAFETY SUPPLY DBA FLEET SAFETY:
A RESOLUTION TO AWARD BID #19-46 AND AUTHORIZE A ONE YEAR CONTRACT
WITH DANA SAFETY SUPPLY, INC. D/B/A FLEET SAFETY OF NORTH LITTLE ROCK
TO SUPPLY FAYETTEVILLE POLICE SUV UPFITTING EQUIPMENT WITH
AUTOMATIC RENEWALS FOR FOUR ADDITIONAL ONE YEAR TERMS
A.13 2019-0723
BID #19-47 LEWIS FORD:
A RESOLUTION TO AWARD BID #19-47 AND APPROVE THE PURCHASE OF FOUR
FORD TRUCKS FROM LEWIS FORD OF FAYETTEVILLE IN THE TOTAL AMOUNT OF
$227,029.00, FOR USE BY THE PARKS AND RECREATION DEPARTMENT AND
WATER AND SEWER DIVISION
City of Fayetteville, Arkansas Page 5 Printed on 1112112019
City Council Agenda Session Agenda Session Tentative Agenda
A.14 2019-0728
BID #19-51 HILBILT SALES CORPORATION:
November 26, 2019
A RESOLUTION TO AWARD BID #19-51 AND AUTHORIZE THE PURCHASE OF A
CLEMENT ALL-STAR DUMP TRAILER FROM HILBILT SALES CORPORATION OF
BENTON FOR THE AMOUNT OF $41,458.00 FOR USE BY THE WASTEWATER
TREATMENT DIVISION
A.15 2019-0750
VERMEER MIDSOUTH:
A RESOLUTION TO APPROVE THE PURCHASE OF A VERMEER ROW TURNER FROM
VERMEER MIDSOUTH OF SPRINGDALE IN THE AMOUNT OF $513,668.32 PLUS
APPLICABLE TAXES AND FREIGHT CHARGES, PURSUANT TO A SOURCEWELL
COOPERATIVE PURCHASING CONTRACT, FOR USE BY THE RECYCLING AND
TRASH COLLECTION DIVISION, AND TO APPROVE A BUDGET ADJUSTMENT
A.16 2019-0773
TOYOTA RAVA4 HYBRID:
A RESOLUTION TO APPROVE THE PURCHASE OF A TOYOTA RAV4 HYBRID FROM
NATIONAL AUTO FLEET GROUP OF WATSONVILLE, CALIFORNIA IN THE AMOUNT
OF $36,608.00, PURSUANT TO A SOURCEWELL COOPERATIVE PURCHASING
CONTRACT, FOR USE BY THE POLICE DEPARTMENT
A.17 2019-0782
HUGG & HALL:
A RESOLUTION TO APPROVE THE PURCHASE OF A DOOSAN AIR COMPRESSOR
FROM HUGG & HALL OF SPRINGDALE IN THE TOTAL AMOUNT OF $22,420.00,
PLUS APPLICABLE TAXES AND FREIGHT CHARGES, FOR USE BY THE WATER AND
SEWER OPERATIONS DIVISION
City of Fayetteville, Arkansas Page 6 Printed on 1112112019
City Council Agenda Session Agenda Session Tentative Agenda
A.18 2019-0746
RFQ #19-01 CEI ENGINEERING ASSOCIATES, INC. - TRAILS BOND:
November 26, 2019
A RESOLUTION TO APPROVE A PROFESSIONAL ENGINEERING SERVICES
AGREEMENT WITH CEI ENGINEERING ASSOCIATES, INC., PURSUANT TO RFQ
#19-01, IN THE AMOUNT OF $72,095.00 FOR THE DESIGN OF A TRAIL CONNECTION
AND BRIDGE OVER HAMESTRING CREEK, AND TO APPROVE A BUDGET
ADJUSTMENT
A.19 2019-0791
BID #19-43 TRI -STAR CONTRACTORS, LLC- DRAINAGE BOND:
A RESOLUTION TO AWARD BID #19-43 AND AUTHORIZE A CONTRACT WITH TRI -STAR
CONTRACTORS, LLC IN THE AMOUNT OF $586,565.00 FOR THE CONSTRUCTION OF THE
BOXWOOD ADDITION DRAINAGE IMPROVEMENTS PROJECT, TO APPROVE A PROJECT
CONTINGENCY IN THE AMOUNT OF $87,900.00, AND TO APPROVE A BUDGET
ADJUSTMENT
A.20 2019-0554
ALLIED WASTE SERVICES:
A RESOLUTION TO APPROVE A TWO YEAR AGREEMENT WITH ALLIED SERVICES
OF ARKANSAS, LLC D/B/A ALLIED WASTE SERVICES OF BELLA VISTA TO HAUL
AND DISPOSE OF SOLID WASTE AND RECYCLABLE MATERIAL IN FAYETTEVILLE
WITH AUTOMATIC RENEWALS FOR TWO ADDITIONAL TWO YEAR TERMS
A. 21 2019-0790
OZARK DUMPSTER SERVICE, LLC:
A RESOLUTION TO APPROVE A TWO YEAR AGREEMENT WITH OZARK DUMPSTER
SERVICE, LLC FOR THE HAULING AND DISPOSAL OF SOLID WASTE AND
RECYCLABLE MATERIAL IN THE CITY OF FAYETTEVILLE WITH AUTOMATIC
RENEWALS FOR TWO ADDITIONAL TWO YEAR TERMS
City of Fayetteville, Arkansas Page 7 Printed on 1112112019
City Council Agenda Session Agenda Session Tentative Agenda
A.22 2019-0794
WILSON PARK BRIDGE:
November 26, 2019
A RESOLUTION TO AUTHORIZE MAYOR JORDAN TO ACCEPT A GRANT FROM THE
ARKANSAS RECREATIONAL TRAILS PROGRAM IN THE AMOUNT OF $170,000.00
TO CONSTRUCT A NEW TRAIL BRIDGE AT WILSON PARK, TO APPROVE AN
AGREEMENT OF UNDERSTANDING BETWEEN THE CITY OF FAYETTEVILLE AND
THE ARKANSAS STATE HIGHWAY AND TRANSPORTATION DEPARTMENT, AND TO
APPROVE A BUDGET ADJUSTMENT
A.23 2019-0833
UNIVERSITY OF ARKANSAS REAL ESTATE AGREEMENT AMENDMENT NO. 1:
A RESOLUTION TO APPROVE AMENDMENT NO. 1 TO THE REAL ESTATE
AGREEMENT WITH THE UNIVERSITY OF ARKANSAS FOR THE PURCHASE OF 11.6
ACRES NEAR WEST DEANE STREET AND NORTH PORTER ROAD FOR NEW POLICE
AND FIRE FACILITIES
A.24 2019-0783
RFQ #19-05 FLINTCO, LLC:
A RESOLUTION TO AUTHORIZE A CONTRACT WITH FLINTCO, LLC, PURSUANT TO
RFQ #19-05, FOR CONSTRUCTION MANAGER AT RISK SERVICES FOR THE POLICE
HEADQUARTERS FACILITIES PROJECT, TO APPROVE PHASE ONE
PRE -CONSTRUCTION SERVICES IN AN AMOUNT NOT TO EXCEED $82,500, TO
APPROVE A PHASE ONE PROJECT CONTINGENCY IN THE AMOUNT OF $10,000.00,
AND TO APPROVE A BUDGET ADJUSTMENT
B. Unfinished Business:
City of Fayetteville, Arkansas Page 8 Printed on 1112112019
City Council Agenda Session Agenda Session Tentative Agenda
B.1 2019-0735
RZN 19-6853 (1278 W. HENDRIX ST./FUGITT):
November 26, 2019
AN ORDINANCE TO REZONE THAT PROPERTY DESCRIBED IN REZONING
PETITION RZN 19-6853 FOR APPROXIMATELY 0.51 ACRES LOCATED AT 1278 WEST
HENDRIX STREET FROM RSF-4, RESIDENTIAL SINGLE FAMILY, 4 UNITS PER ACRE
TO RSF-8, RESIDENTIAL SINGLE FAMILY, 8 UNITS PER ACRE
At the November 19, 2019 City Council Meeting this item was left on the first reading.
B.2 2019-0748
2020 ANNUAL BUDGET AND WORK PROGRAM:
A RESOLUTION TO ADOPT THE 2020 ANNUAL BUDGET AND WORK
PROGRAM
At the November 19, 2019 City Council Meeting this item was tabled to the December
3, 2019 City Council Meeting.
C. New Business:
C. 1 2019-0842
CHAMBERS BANK AGREEMENT TO DONATE PARKLAND CREDITS:
A RESOLUTION TO AUTHORIZE AN AGREEMENT WITH CHAMBERS BANK TO
CONTRIBUTE AND THE CITY OF FAYETTEVILLE TO ACCEPT ABOUT 48 ACRES OF
BANKED PARKLAND CREDITS FROM THE CREATION OF KESSLER REGIONAL PARK AND
FOR THE CITY OF FAYETTEVILLE TO ACCEPT THE PROPOSED PARKLAND ACREAGE
NEAR LOWRY LANE FROM TTO, LLC FOR A CITY PARK
C.2 2019-0832
NEW BEGINNINGS WAIVE PERMIT FEES:
A RESOLUTION TO WAIVE THE DEVELOPMENT PERMIT FEES OTHERWISE REQUIRED BY
THE UNIFIED DEVELOPMENT CODE FOR NEW BEGINNINGS TO SERVE HOMELESS IN
NORTHWEST ARKANSAS
City of Fayetteville, Arkansas Page 9 Printed on 1112112019
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C. 3
C. 4
C. 5
C. 6
2019-0775
C112M HILL ENGINEERS, INC. AMENDMENT NO. 11:
November 26, 2019
A RESOLUTION TO APPROVE AMENDMENT NO. 11 TO THE AGREEMENT FOR
OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES BETWEEN THE CITY
OF FAYETTEVILLE, ARKANSAS AND CH2M HILL ENGINEERS, INC. IN THE
AMOUNT OF $7,250,876.00 FOR SERVICES IN 2020
2019-0796
VAC 19-6883 (1523 E. ELMWOOD DR./FAUCETTE):
AN ORDINANCE TO APPROVE VAC 19-6883 FOR PROPERTY LOCATED 1523 EAST
ELMWOOD DRIVE TO VACATE A PORTION OF A GENERAL UTILITY EASEMENT
2019-0795
VAC 19-6888 (3825 N. SHILOH DR./BLEW & ASSOCIATES):
AN ORDINANCE TO APPROVE VAC 19-6888 FOR PROPERTY LOCATED AT 3825
NORTH SHILOH DRIVE TO VACATE A PORTION OF A GENERAL UTILITY
EASEMENT
2019-0779
AREA AGENCY ON AGING OF NORTHWEST ARKANSAS:
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND THE AREA AGENCY ON AGING OF NORTHWEST ARKANSAS IN
THE AMOUNT OF $109,080.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR
THE SENIOR CITIZENS OF FAYETTEVILLE FOR 2020, CONTINGENT ON APPROVAL
OF THE 2020 ANNUAL CITY BUDGET AND WORK PROGRAM
City of Fayetteville, Arkansas Page 10 Printed on 11/21/2019
City Council Agenda Session Agenda Session Tentative Agenda
C.7 2019-0788
FAYETTEVILLE YOUTH CENTER, INC.:
November 26, 2019
AN ORDINANCE TO WAIVE THE REQUIREMENTS OF FORMAL COMPETITIVE
BIDDING AND APPROVE A CONTRACT BETWEEN THE CITY OF FAYETTEVILLE,
ARKANSAS AND FAYETTEVILLE YOUTH CENTER, INC. IN THE AMOUNT OF
$225,000.00 TO PROVIDE PUBLIC RECREATION SERVICES FOR THE YOUTH AND
CITIZENS OF FAYETTEVILLE FOR 2020, CONTINGENT ON APPROVAL OF THE 2020
ANNUAL CITY BUDGET AND WORK PROGRAM
C.8 2019-0837
FAYETTEVILLE SCHOOL DISTRICT NO. 1 MEMORANDUM OF
UNDERSTANDING:
A RESOLUTION TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH
FAYETTEVILLE SCHOOL DISTRICT NO. 1 REGARDING THE POSSESSION, USE, AND
MAINTENANCE OF THE DISTRICT'S PORTION OF THE LEWIS FIELDS PROPERTY
C.9 2019-0799
ADM 19-6649 (CITY PLAN 2040):
A RESOLUTION TO APPROVE AND ADOPT CITY PLAN 2040 AS THE
COMPREHENSIVE LAND USE PLAN FOR THE CITY OF FAYETTEVILLE AND ITS
PLANNING AREA, AND TO APPROVE AND ADOPT THE FUTURE LAND USE MAP,
THE MASTER STREET PLAN, AND THE ACTIVE TRANSPORTATION PLAN MAP
C.10 2019-0792
ADM 19-6652 (71B CORRIDOR PLAN):
A RESOLUTION TO APPROVE A WORK PROGRAM TO IMPLEMENT THE 71B
CORRIDOR PLAN
D. City Council Agenda Session Presentations:
City of Fayetteville, Arkansas Page 11 Printed on 11/21/2019
City Council Agenda Session Agenda Session Tentative Agenda
E. City Council Tour:
F. Announcements:
G. Adjournment
November 26, 2019
City of Fayetteville, Arkansas Page 12 Printed on 11121/2019