HomeMy WebLinkAbout245-19 RESOLUTIONOF FAYFTrF
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9RkANSPS
113 West Mountain Street
Fayetteville, AR 72701
(479)575-8323
Resolution: 245-19
File Number: 2019-0694
BID #19-39 JBZ, INC. DBA ELLINGSON CONTRACTING:
A RESOLUTION TO AWARD BID #19-39 AND AUTHORIZE A CONTRACT WITH JBZ, INC. D/B/A
ELLINGSON CONTRACTING IN THE AMOUNT OF $329,299.00 FOR PHASE 1 OF THE
RESTORATION AND RECONSTRUCTION OF THE WOOLSEY FARMSTEAD, TO APPROVE
CHANGE ORDER NO. 1 REFLECTING VALUE ENGINEERING ITEMS AND REDUCING THE
TOTAL CONTRACT AMOUNT TO $279,099.00, AND TO APPROVE A PROJECT CONTINGENCY IN
THE AMOUNT OF $15,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE,
ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid
#19-39 and authorizes Mayor Jordan to sign a contract with JBZ, Inc. dba Ellingson Contracting in the
amount of $329,299.00 for Phase 1 of the restoration and reconstruction of the Woolsey Farmstead
including selective demolition and permanent stabilization, approves Change Order No. 1 to the
contract reflecting value engineering items and reducing the total contract amount to $279,099.00, and
further approves a project contingency in the amount of $15,000.00.
PASSED and APPROVED on 11/5/2019
Approved Attest:
yb-ERK/T�iO.
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Lioneld Jorda ayor Lisa Branson • �� �<<F: �?
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Page 1 Printed on 1116119
City of Fayetteville, Arkansas 113 West Mountain Street
Fayetteville, AR 72701
(479) 575-8323
Text File
File Number: 2019-0694
Agenda Date: 11/5/2019 Version: 1 Status: Passed
In Control: City Council Meeting File Type: Resolution
Agenda Number: A. 7
BID #19-39 JBZ,INC. DBA ELLINGSON CONTRACTING:
A RESOLUTION TO AWARD BID #19-39 AND AUTHORIZE A CONTRACT WITH JBZ, INC.
D/B/A ELLINGSON CONTRACTING IN THE AMOUNT OF $329,299.00 FOR PHASE 1 OF THE
RESTORATION AND RECONSTRUCTION OF THE WOOLSEY FARMSTEAD, TO APPROVE
CHANGE ORDER NO. I REFLECTING VALUE ENGINEERING ITEMS AND REDUCING THE
TOTAL CONTRACT AMOUNT TO $279,099.00, AND TO APPROVE A PROJECT CONTINGENCY
IN THE AMOUNT OF $15,000.00
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS:
Section 1: That the City Council of the City of Fayetteville, Arkansas hereby awards Bid # 19-39 and
authorizes Mayor Jordan to sign a contract with JBZ, Inc. dba Ellingson Contracting in the amount of
$329,299.00 for Phase 1 of the restoration and reconstruction of the Woolsey Farmstead including selective
demolition and permanent stabilization, approves Change Order No. 1 to the contract reflecting value
engineering items and reducing the total contract amount to $279,099.00, and further approves a project
contingency in the amount of $15,000.00.
City of Fayetteville, Arkansas Page 1 Printed on 111612019
City of Fayetteville Staff Review Form
2019-0694
Legistar File ID
11/5/2019
City Council Meeting Date - Agenda Item Only
N/A for Non -Agenda Item
Wade Abernathy 10/17/2019 FACILITIES MANAGEMENT (140)
Submitted By Submitted Date Division / Department
Action Recommendation:
Staff recommends aproval of a contract with JBZ, Inc. dba Ellingson Contracting in the amount of $329,299 for
the restoration and reconstrucion of the Woolsey Farmstead and approve a Change 0rder#1 to reflect value
engineering items and reduce the contract amount by $50,200 for a final contract amount of 279,099. Also
approve a project contingency of $15,000.
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
5 -Nov -19
Budget Impact:
4470.090.8900-5315.00
Sales Tax Capital Improvement
Account Number
Fund
15008.1
Woolsey Homestead Historic Restoration
Project Number
Project Title
Budgeted Item? Yes
Current Budget
$ 339,600.00
Funds Obligated
$ 42,550.78
Current Balance
( $ 297,049.22
Does item have a cost? Yes
Item Cost
$ 279,099.00
Budget Adjustment Attached? NA
Budget Adjustment
Remaining Budget
$ 17,950.22
V20180321
Purchase Order Number: Previous Ordinance or Resolution #
Change Order Number:
Original Contract Number:
Comments:
Approval Date:
5 -Nov -19
CITY OF
FAYETTEVILLE
ARKANSAS
MEETING OF NOVEMBER 5, 2019
TO: Mayor and City Council
THRU: Don Marr, Chief of Staff
Paul Becker, Chief Financial Officer
CITY COUNCIL MEMO
FROM: Wade Abernathy, Facilities & Building Projects Manager
DATE: 10/17/19
SUBJECT: Approval of a Multi -Phased Contract with JBZ, Inc. dba Ellingson
Contracting for the Restoration and Reconstruction of Woolsey Farmstead
RECOMMENDATION:
Staff recommends approval of a contract with Ellingson Contracting in the amount of $329,299
and a simultaneous change order reducing the contract amount by $50,200 for a final contract
price of $279,099. In reference to Bid# 19-39 for the restoration and reconstruction of the
Woolsey Farmstead project Phase 1. It includes selective demolition and permanent
stabilization. Also, a project contingency of $15,000 is budgeted. Future phases will be
contingent on council approved change orders, and council approved CIP funding.
BACKGROUND:
In September 2014, Council approved Resolution # 165-14, which included the 2015-2019 CIP
funding for the Woolsey Homestead Historic Restoration Project. It was based on
Recommendations in a Condition Assessment Report submitted to the city in Jan. 2014 as
prepared by Ruby Architects Inc. The Report identified a 3-phase plan over the next 4 years for
cleanup, temporary stabilization, master plan, and final stabilization of the Structure and
Cemetery.
Staff has completed all possible items in the 2015 phase 1 as well as several items budgeted for
2017 phase 2. A Historical Structures Report as well as a Master Plan prepared by Allison
Architects was developed with direct input from the Woolsey Farmstead Visionary Committee.
June 9, 2016 per RFQ 16-01 Selection 5: The selection committee voted to use Allison
Architects for the programing and phasing as well as Architectural Services for final stabilization
of the structure to begin phase 3 of the initial report.
July of 2016, Council approve an Architectural Contract to include programing, phasing and
budget plan, and completion of Construction Drawings for Final Stabilization of the Woolsey
House Structure.
May 27, 2019 per RFQ 19-01, The selection committee voted to use Revival Architecture for the
above listed scope of projects. Aaron Ruby has been the Architect that has provide all service
since the first planning in 2014. He now is the principal Architect of Revival Architecture. the
selection committee wanted continuity for the project, and to remain working with Aaron.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
June 7, 2019, Council approved a Architectural Services with a fixed fee contract with Revival
Architecture in the amount of $31.750.00 for permanent stabilization, interior finish and
Cemetery restoration.
DISCUSSION:
This contract will enable the start of the restoration and reconstruction of the Farmstead house.
This beginning phase will include the demolition and permanent stabilization. Future approved
funding will allow the completion of the house, ada access and parking.
BUDGET/STAFF IMPAC:
2019 Demolition and Permanent Stabilization cost is 279,099. A $15,000 contingency has
been budgeted.
With council approval of future annual CIP budgets, additional $504,000 will be available for the
future phases.
Attachments:
Owner Contractor Agreement
Change Order #1
REVIVAL
ARCH ITECTURE
30I Main Street, Suite 203
North Little Rock, AR 72114
50I.95I.33I6
www.revivalarch.com
October I6, 2019
Mr. David Ellingson
Ellingson Contracting
I08 E. University St.
Siloam Springs, AR 72761
Re: A Restoration of the Historic Woolsey Farmstead
Owner/Contractor Agreement
Dear Mr. Ellingson,
Please find enclosed three copies of the Owner/Contractor Agreement Form 00 50 00 between
Ellingson Contracting and the City of Fayetteville. The Agreement has been completed in
accordance with the bid documents for the above referenced project and reflects your bid amount
minus all three deductive alternates totaling $329,299.00. In addition, we have enclosed Change
Order #I which reflects a reduction in the contract amount totaling $50,200.00. This reduction
in Change Order #I is to omit work scope including the handrails, porch beams & rafters, a
backhoe rental with operator as well as a historic treatment specialist.
Please sign and forward all three copies to Wade Abernathy at the City of Fayetteville, 113 W.
Mountain St., Fayetteville, AR 7270I. Please include with the signed contracts the required
Performance & Payment Bonds, along with proof of required insurance. Once the contracts have
been reviewed and approved by all parties, we will contact you regarding a preconstruction
meeting.
If you have any questions at all, please call.
Cordially,
Aaron C. Ruby, AIA LEED AP
DOCUMENT 00 50 00 — AGREEMENT
BETWEEN OWNER AND CONTRACTOR
Contract Name/Title: A Reconstruction of the 1843 Woolsey Farmstead- REBID
Contract No.: 19-49, Construction—Woolsey Farmstead Renovation
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THIS AGREEMENT is dated as of the L day ofd in the year 2019 by and
between The City of Fayetteville, Arkansas and �Ellinpson Contracting (JBZ, Inc.) (hereinafter
called Contractor).
ARTICLE 1 - WORK
1.01 Contractor shall complete all Work as specified or indicated in the Contract
Documents. The work under this Contract includes, but is not limited to:
The careful selective demolition of later additions and stabilization of the original 1840's mortise
and tenon frame, with substantial reconstruction of 1840's vernacular building.
Refer to Section 00 40 00 -Bid Form for quantities.
ARTICLE 2 - ARCHITECT
2.01 The Contract Documents have been prepared by Revival Architecture, Inc. Revival
Architecture, Inc. assumes all duties and responsibilities, and has the rights and
authority assigned to Revival Architecture, Inc. in the Contract Documents in
connection with completion of the Work in accordance with the Contract Documents.
ARTICLE 3 - CONTRACT TIME
3.01 TIME OF THE ESSENCE:
A. All time limits for milestones, if any, Substantial Completion, and
completion and readiness for final payment as stated in the Contract
Documents are of the essence of the Contract.
B. This project involves a multi-year/ multi -phased project contingent upon
future city council approved change orders for additional scope of work and
city council approval of the annual CIP budgets.
00 50 00 Agreement 00 50 00 - 1 19-39, Woolsey
DOCUMENT 00 50 00 — AGREEMENT (continued)
3.02 DATES FOR SUBSTANTIAL COMPLETION AND FINAL PAYMENT:
A. The Work will be Substantially Completed within 360 calendar days after the
date when the Contract Times commence to run as provided in the
GENERAL CONDITIONS, and completed and ready for final payment in
accordance with the GENERAL CONDITIONS within 360 calendar days
after the date when the Contract Times commence to run.
3.03 LIQUIDATED DAMAGES:
A. Owner and Contractor recognize that time is of the essence of this
Agreement and that The City of Fayetteville will suffer financial loss if the
Work is not completed within the time specified above, plus any extensions
thereof allowed in accordance with the GENERAL CONDITIONS. The
parties also recognize the delays, expense, and difficulties involved in
proving the actual loss suffered by The City of Fayetteville if the Work is not
Substantially Completed on time. Accordingly, instead of requiring any such
proof, The City of Fayetteville and Contractor agree that as liquidated
damages for delay (but not as a penalty) Contractor shall pay The City of
Fayetteville Two Hundred Fifty Dollars ($250.00) for each calendar day that
expires after the time specified above in Paragraph 3.02 for Substantial
Completion until the Work is Substantially Complete. After Substantial
Completion, if Contractor shall neglect, refuse, or fail to complete the
remaining Work within the time specified in Paragraph 3.02 for completion
and readiness for final payment or any proper extension thereof granted by
The City of Fayetteville, Contractor shall pay The City of Fayetteville Two
Hundred Fifty Dollars ($250.00) for each calendar day that expires after the
time specified for completion and readiness for final payment.
ARTICLE 4 - CONTRACT PRICE
4.01 The CITY OF FAYETTEVILLE agrees to pay, and the CONTRACTOR agrees to
accept, as full and final compensation for all work done under this agreement, the
amount based on the prices bid in the Proposal (BID FORM) which is hereto
00 50 00 Agreement 005000-2 19-49, Woolsey
DOCUMENT 00 50 00 — AGREEMENT (continued)
attached, for the actual amount accomplished under each pay item, said payments to
be made in lawful money of the United States at the time and in the manner set forth
in the Specifications.
4.02 As provided in the General Conditions estimated quantities are not guaranteed, and
determinations of actual quantities and classifications are to be made by ENGINEER
as provided in the General Conditions. Unit prices have been computed as provided
in the General Conditions.
4.03 Changes, modifications, or amendments in scope, price or fees to this contract shall
not be allowed without a prior formal contract amendment approved by the Mayor
and the City Council in advance of the change in scope, cost or fees.
ARTICLE 5 - PAYMENT PROCEDURES
5.01 SUBMITTAL AND PROCESSING OF PAYMENTS:
A. Contractor shall submit Applications for Payment in accordance with the
GENERAL CONDITIONS. Applications for Payment will be processed by
Engineer as provided in the GENERAL CONDITIONS.
5.02 PROGRESS PAYMENTS, RETAINAGE:
A. The City of Fayetteville shall make progress payments on account of the
Contract Price on the basis of Contractor's Applications for Payment as
recommended by Engineer, on or about the 15th day of each month during
construction. All such payments will be measured by the schedule of values
established in the GENERAL CONDITIONS (and in the case of Unit Price
Work based on the number of units completed) or, in the event there is no
schedule of values, as provided in the General Requirements.
Prior to Substantial Completion, progress payments will be made in
an amount equal to the percentage indicated below, but, in each case,
less the aggregate of payments previously made and less such
00 50 00 Agreement 005000-3 19-49, Woolsey
DOCUMENT 00 50 00 — AGREEMENT (continued)
amounts as Engineer shall determine, or The City of Fayetteville
may withhold, in accordance with the GENERAL CONDITIONS.
a. 90% of Work Completed (with the balance being retainage). If
Work has been 50% completed as determined by Engineer, and
if the character and progress of the Work have been satisfactory
to The City of Fayetteville and Engineer, The City of
Fayetteville on recommendation of Engineer, may determine that
as long as the character and progress of the Work subsequently
remain satisfactory to them, there will be no additional retainage
on account of Work subsequently completed, in which case the
remaining progress payments prior to Substantial Completion
will be an amount equal to 100% of the Work Completed less the
aggregate of payments previously made; and
b. 100% of Equipment and Materials not incorporated in the Work
but delivered, suitably stored, and accompanied by
documentation satisfactory to The City of Fayetteville as
provided in the GENERAL CONDITIONS.
2. Upon Substantial Completion, The City of Fayetteville shall pay an
amount sufficient to increase total payments to Contractor to 95% of
the Contract Price (with the balance being retainage), less such
amounts as Engineer shall determine, or The City of Fayetteville
may withhold, in accordance with the GENERAL CONDITIONS.
5.03 FINAL PAYMENT:
A. Upon final completion and acceptance of the Work in accordance with the
GENERAL CONDITIONS, The City of Fayetteville shall pay the remainder
of the Contract Price as recommended by Engineer and as provided in the
GENERAL CONDITIONS.
00 50 00 Agreement 005000-4 19-49, Woolsey
DOCUMENT 00 50 00 — AGREEMENT (continued)
ARTICLE 6 - CONTRACTOR'S REPRESENTATIONS
6.01 In order to induce The City of Fayetteville to enter into this Agreement, Contractor
makes the following representations:
A. Contractor has examined and carefully studied the Contract Documents
including the Addenda and other related data identified in the Bid
Documents.
B. Contractor has visited the Site and become familiar with and is satisfied as to
the general, local, and Site conditions that may affect cost, progress,
performance, and furnishing of the Work.
C. Contractor is familiar with and is satisfied as to all federal, state, and local
Laws and Regulations that may affect cost, progress, performance, and
furnishing of the Work.
D. Contractor has carefully studied all:
(1) Reports of explorations and tests of subsurface conditions at or
contiguous to the Site and all drawings of physical conditions in or
relating to existing surface or subsurface structures at or contiguous
to the Site; and
(2) Reports and drawings of a Hazardous Environmental Condition, if
any, at the Site. Contractor acknowledges that The City of
Fayetteville and Engineer do not assume responsibility for the
accuracy or completeness of information and data shown or indicated
in the Contract Documents with respect to Underground Facilities at
or contiguous to the Site.
E. Contractor has obtained and carefully studied (or assumes responsibility of
having done so) all such additional supplementary examinations,
investigations, explorations, tests, studies, and data concerning conditions
(surface, subsurface, and Underground Facilities) at or contiguous to the Site
or otherwise which may affect cost, progress, performance, and furnishing of
00 50 00 Agreement 005000-5 19-49, Woolsey
DOCUMENT 00'-50 00 —AGREEMENT (continued)
the Work or which relate to any aspect of the means, methods, techniques,
sequences, and procedures of construction to be employed by Contractor and
safety precautions and programs incident thereto.
F. Contractor does not consider that any additional examinations,
investigations, explorations, tests, studies, or data are necessary for the
performing and furnishing of the Work at the Contract Price, within the
Contract Times, and in accordance with the other terms and conditions of the
Contract Documents.
G. Contractor is aware of the general nature of work to be performed by The
City of Fayetteville and others at the Site that relates to the Work as indicated
in the Contract Documents.
H. Contractor has correlated the information known to Contractor, information
and observations obtained from visits to the Site, reports and drawings
identified in the Contract Documents, and all additional examinations,
investigations, explorations, tests, studies, and data with the Contract
Documents.
I. Contractor has given Engineer written notice of all conflicts, errors,
ambiguities, or discrepancies that Contractor has discovered in the Contract
Documents and the written resolution thereof by Engineer is acceptable to
Contractor.
J. The Contract Documents are generally sufficient to indicate and convey
understanding of all terms and conditions for performance and furnishing of
the Work.
ARTICLE 7 - CONTRACT DOCUMENTS
7.01 CONTENTS:
A. The Contract Documents which comprise the entire Agreement between The
City of Fayetteville and Contractor concerning the Work consist of the
00 50 00 Agreement 005000-6 19-49, Woolsey
0
DOCUMENT 00 50 00 —AGREEMENT (continued)
following and may only be amended, modified, or supplemented as provided
in the GENERAL CONDITIONS:
1. This Agreement.
2. Exhibits to this Agreement (enumerated as follows):
a. Notice to Proceed.
b. Contractor's Bid.
c. Documentation submitted by Contractor prior to Notice of
Award.
3. Performance, Payment, and other Bonds.
4. General Conditions.
5. Supplementary Conditions.
6. Specifications consisting of divisions and sections as listed in table
of contents of Project Manual.
7. Drawings consisting of a cover sheet and sheets as listed in the table
of contents thereof, with each sheet bearing the following general
title:
A Reconstruction of the 1843 Woolsey_ Farmstead
8. Addenda numbers 1 to 1, inclusive.
9. The following which may be delivered or issued after the Effective
Date of the Agreement and are not attached hereto: All Written
Amendments and other documents amending, modifying, or
supplementing the Contract Documents pursuant to the GENERAL
CONDITIONS.
ARTICLE 8 - MISCELLANEOUS
8.01 TERMS:
A. Terms used in this Agreement which are defined in the GENERAL
CONDITIONS shall have the meanings stated in the GENERAL
CONDITIONS.
00 50 00 Agreement 005000-7 19-49, Woolsey
DOCUMENT 00 50 00 — AGREEMENT (continued)
8.02 ASSIGNMENT OF CONTRACT:
A. No assignment by a party hereto of any rights under or interests in the
Contract Documents will be binding on another party hereto without the
written consent of the party sought to be bound; and specifically but without
limitation, moneys that may become due and moneys that are due may not be
assigned without such consent (except to the extent that the effect of this
restriction may be limited by Law), and unless specifically stated to the
contrary in any written consent to an assignment, no assignment will release
or discharge the assignor from any duty or responsibility under the Contract
Documents.
8.03 SUCCESSORS AND ASSIGNS:
A. The City of Fayetteville and Contractor each binds himself, his partners,
successors, assigns, and legal representatives to the other party hereto, its
partners, successors, assigns, and legal representatives in respect to all
covenants, agreements, and obligations contained in the Contract Documents.
8.04 SEVERABILITY:
A. Any provision or part of the Contract Documents held to be void or
unenforceable under any Law or Regulation shall be deemed stricken, and all
remaining provisions shall continue to be valid and binding upon The City of
Fayetteville and Contractor, who agree that the Contract Documents shall be
reformed to replace such stricken provision or part thereof with a valid and
enforceable provision that comes as close as possible to expressing the
intention of the stricken provision.
8.05 FREEDOM OF INFORMATION ACT:
A. City contracts and documents prepared while performing city contractual
work are subject to the Arkansas Freedom of Information Act. If a Freedom
of Information Act request is presented to the City of Fayetteville, the
contractor will do everything possible to provide the documents in a prompt
00 50 00 Agreement 005000-8 19-49, Woolsey
DOCUMENT 00 50 00 — AGREEMENT (continued)
and timely manner as prescribed in the Arkansas Freedom of Information Act
(A.C.A. §25-19-101 et. seq.). Only legally authorized photocopying costs
pursuant to the FOIA may be assessed for this compliance.
00 50 00 Agreement 00 5000-9 19-49, Woolsey
DOCUMENT 00 50 00 — AGREEMENT (continued)
IN WITNESS WHEREOF, The City of Fayetteville and Contractor have signed this Agreement
in quadruplicate. One counterpart each has been delivered to Contractor and Engineer. Two
counterparts each has been delivered to The City of Fayetteville. All portions of the Contract
Documents have been signed, initialed, or identified by The City of Fayetteville and Contractor or
identified by Engineer on their behalf.
This Agreement will be effective on _October 16, 2019, which is the Effective Date of the
Agreement.
CONTRACTOR JBZ, Inc.
(dba Ellingson Contracting)
By: David R. Ellingson
Title: President Title: Ma, or, City of Fayetteville
(SEAL) (SEAL)
Attest Attest ���
Address for giving notices Address for giving notices
108 E. University St. 113 W. Mountain St.
Siloam Springs, AR 72761 Fayetteville, AR 72701
License No. 0324340320
Agent for Service of process
(If Contractor is a corporation,
attach evidence of authority to
sign.)
(attach evidence of authority to
sign and resolution or other documents
authorizing execution of Agreement)
Approved As to Form:
n
By:
Attorney For: t
END OF DOCUMENT 00 50 00
00 50 00 Agreement 00 50 00 - 10 19-49, Woolsey
P
OCUNIENT 00 40 00 —BID FORM
contract Name:
A Reconstruction of the 1843 Woolsey Farmstead
Bid Number:
19-49, Construction—Woolsey Homestead Renovation
BID TO:
Owner:
The City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, Arkansas 72701
BID FROM:
Ellingson Contracting (JBZ, Inc.)
Bidder:
108 E. University Street
Siloam Springs, AR 72761
David R. Ellingson, 479-215-6889
ARTICLE I - INTENT
1.01 The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an
agreement with Owner in the form included in the Contract Documents to perform
and furnish all Work as specified or indicated in the Contract Documents for the Bid
price and within the Bid time indicated in this Bid and in accordance with the other
tcnns and conditions of the Contract Documents.
ARTICLE 2 - TERMS AND CONDITIONS
2.01 Bidder accepts all of the terms and conditions of the Invitation to Bid and
Instructions to Bidders, including without limitation those dealing with the
disposition of Bid security. This Bid will remain subject to acceptance for 90 days
after the day of Bid opening. Bidder will sign and deliver the required number of
counterparts of the Agreement with the Bonds and other documents required by the
Bidding Requirements within 15 days after the date of Owner's Notice of Award.
00 40 00 laid Forni.doc 00 40 00 – 1 19-49, Woolsey
5
DOCUMENT 00 40 00 —BID FORM (continued)
ARTICLE 3 - BIDDER'S REPRESENTATIONS
3.01 In submitting this Bid, Bidder represents, as more fully set forth in the Agreement,
that:
A. Bidder has examined and carefully studied the Bid Documents, and the
following Addenda, receipt of all which is hereby acknowledged:
Number Date
#01 September 9th, 2019
B. Bidder has visited the Site and become familiar with and is satisfied as to the
general, local, and Site conditions that may affect cost, progress,
performance, and furnishing of the Work.
C. Bidder is familiar with and is satisfied as to all federal, state, and local Laws
and Regulations that may affect cost, progress, performance, and furnishing
of the Work.
D. Bidder is aware of the general nature of work to be performed by Owner and
others at the Site that relates to Work for which this Bid is submitted as
indicated in the Contract Documents.
E. Bidder has correlated the information known to Bidder, information and
observations obtained from visits to the Site, reports, and drawings identified
in the Contract Documents, and all additional examinations, investigations,
explorations, tests, studies, and data with the Contract Documents.
F. Bidder has given Design Professional written notice of all conflicts, errors,
ambiguities, or discrepancies that Bidder has discovered in the Contract
Documents, and the written resolution thereof by Design Professional is
acceptable to Bidder.
00 40 00 Bid Form.doc 004000-2 19-49, Woolsey
r
DOCUMENT 00 40 00 —BID FORM (continued)
G. The Contract Documents arc generally sufficient to indicate and convey
understanding of all terms and conditions for performing and furnishing the
Work for which this Bid is submitted.
H. This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm, or corporation and is not submitted in conformity
with any agreement or rules of any group, association, organization, or
corporation; Bidder has not directly or indirectly induced or solicited any
other Bidder to submit a false or sham bid; Bidder has not solicited or
induced any person, firm, or a corporation to refrain from bidding; and
Bidder has not sought by collusion to obtain for himself any advantage over
any other Bidder or over Owner.
1. Bidder will perform the Work in compliance with all applicable trench safety
standards set forth in Occupational Safety and Health Administration
(OSHA) Part 1926 — Subpart P — Excavations.
J. Bidder has read "Arkansas Historic Site Law (A.C.A. §22-9-208 through
§22-9-211)" and acknowledges paragraph 5.02.1) in Section 00 20 00
Instructions to Bidders. Bidder understands that owner intends to choose the
contractor based on factors other than cost, as outlined in 5.02.13 in Section
00 20 00 Instructions to Bidders.
K. Pursuant to Arkansas Code Annotated §25-1-503, the Contractor agrees and
certifies that they do not currently boycott Israel and will not boycott Israel
during any time in which they are entering into, or while in contract, with
any public entity as defined in A.C.A. §25-1-503. If at any time during the
contract the contractor decides to boycott Israel, the contractor msut notify
the contracted public entity in writing.
00 40 00 Bid Form.doc 004000-3 19-49, Woolsey
DOCUMENT 00 40 00 —BID FORM (continued)
ARTICLE 4 - BID PRICE
Bidder will complete the Work in accordance with the Contract Documents for the
following price(s):
A. Unit Price Schedules. The Bid Form includes four separate and complete schedules,
Schedule I (Labor), Schedule II (Materials), Schedule III (Multiplying Factor) and
Schedule IV (Estimated Total Cost). The Contractor shall complete all four schedules.
Failure to complete all parts of Schedules 1, II, III & IV shall render the bid non-
responsive._
1. Unit Price Schedule I (Labor)
Bidder acknowledges that quantities are not guaranteed
based on actual quantities determined as provided in the
Required Skill:
Number of persons of this skill required:
Rate of this skill/ Estimated quantity of skill:
Required Skill:
Number of persons of this skill required:
Rate of this skill/ Estimated quantity of skill:
Required Skill:
Number of persons of this skill required:
Rate of this skill/ Estimated quantity of skill:
Required Skill:
Number of persons of this skill required:
Rate of this skill/ Estimated quantity of skill:
Required Skill:
Number of persons of this skill required:
Rate of this skill/ Estimated quantity of skill:
Required Skill:
Number of persons of this skill required:
Rate of this skill/ Estimated quantity of skill:
Required Skill:
Number of persons of this skill required:
Rate of this skill/ Estimated quantity of skill:
Required Skill:
Number of persons of this skill required:
Rate of this skill/ Estimated quantity of skill:
final payment will be
itract Documents.
See attached:
" Unit Price Schedule I "
00 40 00 Bid Form.doc 004000-4 19-49, Woolsey
DOCUMENT 00 40 00 —BID FORM (continued)
2. Unit Price Schedule II (Materials)
Bidder acknowledges that quantities are not guarantee and final payment will be
based on actual quantities determined as provided in e Contract Documents.
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
Type of Material:
Anticipatcd Quantity:
Unit Price of Material
Type of Material:
Anticipated Quantity:
Unit Price of Material
See attached:
" Unit Price Schedule II "
00 40 00 Bid Form.doc 004000-5 19-49, Woolsey
DOCUMENT 00 40 00 —BID FORM (continued)
3. Unit Price Schedule III (Multiplying Factor)
Schedule I (Labor) Multiplying Factor: 1.08 (8% mark-up)
Schedule 11 (Materials) Multiplying Factor: 1.08 (8% mark-up)
4. Unit Price Schedule IV (Estimated Total Cost)
Schedule I (Labor) subtotal $561,065 x Multiplying Factor = $605,951
Schedule 11 (Materials) subtotal$193,112 x Multiplying Factor= $208,561
Estimated Total Cost: $814,512
Eight Hundred Fourteen Thousand Five Hundred Twelve and 00/100 Dollars.
ARTICLE 5 - DEDUCTIVE ALTERNATES:
5.01 DEDUCTIVE ALTERNATE NO. 1: REDUCE from the Estimated Total Cost from
$400,068 Four Hundred Thousand Sixty -Eight and 00/100 Dollars.
Article 4.4 above an amount of Dollars (S )_
5.02 DEDUCTIVE ALTERNATE NO. 2: REDUCE from the Estimated Total Cost from
$58 067 Fifty -Eight Thousand Sixty -Seven and 00/100 Dollars.
Article 4.4 above an amount of Dollars ($ ).
5.03 DEDUCTIVE ALTERNATE NO. 3: REDUCE from the Estimated Total Cost from
$2%,0%8 Twenty -Seven Thousand Seventy-Ei ht and 00/100 Dollars.
Article 4.4 above an amount of Dollars ($ 5-
**Contract Total less Deductive Alternates: $329,299.00
ARTICLE 6 - CONTRACT TIMES
6.01 Bidder agrees that the Work will be substantially completed and completed and ready
for final payment within the number of calendar days indicated in the Agreement.
6.02 Bidder accepts the provisions of the Agreement as to liquidated damages in the event
of failure to complete the Work within the times specified in the Agreement.
ARTICLE 7 - BID CONTENT
7.01 The following documents arc attached to and made a condition of this Bid:
00 40 00 Bid Fon-n.doc 004000-6 19-49, Woolsey
DOCUMENT 00 40 00 —BID FORM (continued)
A. Required Bid security in the form of a bank cashier's check or a Bid Bond
and in the amount of Five Percent of Bid
Dollars ($ 5% of Bid J.
B. A tabulation of Subcontractors and other persons and organizations required
to be identified in this Bid.
00 40 00 Bid Form.doc 004000-7 19-49, Woolsey
DOCUMENT 00 40 00 —BID FORM (continued)
COMMUNICATIONS
7.02 Communications concerning this Bid shall be addressed to the Bidder as follows:
Aaron Ruby, AIA
Revival Architecture, Inc,
301 Main St„ Suite 203. North Little Rock, AR 72114
Phone No. 501-951-3310
ARTICLE 8 - TERMINOLOGY
8.01 The terms used in this Bid which are defined in the GENERAL CONDITIONS or
Instructions to Bidders will have the meanings assigned to them.
SUBMITTED on October 9th , 20 19
0324340320
Arkansas State Contractor License No.
If Bidder is:
An Individual
Name (type or printed): NIA
Doing business as:
Business address:
Phone No.:
(Individual's Signature)
FAX No.:
SEAL)
00 40 00 Bid Form.doc 0040 00-8 19-49, Woolsey
DOCUMENT 00 40 00 —BID FORM (continued)
A Partnership
Partnership Name: NIA (SEAL)
By:
(Signature of general partner — attach evidence of authority to sign)
Name (type or printed):
Business address:
Phone No.:
A Corporation
FAX No.:
Corporation Name: JBZ, Inc (dba Ellingson Contracting) (SEAL)
State of Incorporation: Arkansas
Type (General Business, Professional, Service, Limited Liability):
(Signature — attach evidence of authority to sign)
Name (type or printed): David R. Ellingson
Title: President
(CORPORATE SEAL)
Attest:
(Signature of Corporate Secretary)
Business address: 108 E. University Street
Siloam Springs, AR 72761
Phone No.: 479-215-6889 FAX No.: NIA
END OF DOCUMENT 00 40 00
00 40 00 Bid Form.doc 004000-9 19-49, Woolsey
Ellingson Contracting UNIT PRICE SCHEDULE 1 10/9/2019
Division
Division Name
Labor Description
ti Persons Rate UOM
QTY Total
00 70 00
General Conditions
General Conditions
$
9,801.27 MO
11 $
107,814
007000
General Conditions
Equipment Rental
$
22,000.00 LS
1 $
22,000
00 61 00
Bond
Bond
2.5% Percent
$
18,182
00 61 00
Bond
Insurance
1.5% Percent
$
8,727
02 41 19
Demolition
Carpenter, Master
1 $
68.00 HRS
520 $
35,360
02 41 19
Demolition
Carpenter, Journeyman
1 $
35.00 HRS
520 $
18,200
02 41 19
Demolition
Carpenter, Laborer
1 $
28.00 HRS
520 $
14,560
02 41 19
Demolition
Backhoe
1 $
138.00 HRS
60 $
8,280
0241 19
Demolition
Forklift - Shooting Boom
1 $
138.00 HRS
40 $
5,520
03 30 00
Concrete
Carpenter, Master
1 $
68.00 HRS
160 $
10,880
03 30 00
Concrete
Carpenter, Laborer
3 $
28.00 HRS
480 $
13,440
03 30 00
Concrete
Backhoe
1 $
138.00 HRS
40 $
5,520
04 43 00
Masonry
Mason
2 $
60.93 HRS
820 $
49,963
04 43 00
Masonry
Mason, Laborer
2 $
44.13 HRS
460 $
20,300
05 52 00
Metals
Welder
1 $
75.60 HRS
40 $
3,024
061000
Rough Carpentry
Carpenter, Master
1 $
68.00 HRS
320 $
21,760
06 10 00
Rough Carpentry
Carpenter, Journeyman
1 $
35.00 HRS
320 $
11,200
061000
Rough Carpentry
Carpenter, Laborer
1 $
28.00 HRS
320 $
8,960
0640 13
Finish Carpentry
Carpenter, Master
1 $
68.00 HRS
680 $
46,240
06 40 13
Finish Carpentry
Carpenter, Journeyman
1 $
35.00 HRS
600 $
21,000
064013
Finish Carpentry
Carpenter, Laborer
1 $
28.00 HRS
600 $
16,800
07 32 00
Thermal & Moisture
Carpenter, Master
1 $
68.00 HRS
80 $
5,440
07 32 00
Thermal & Moisture
Carpenter, Journeyman
1 $
35.00 HRS
80 $
2,800
07 32 00
Thermal & Moisture
Carpenter, Laborer
1 $
28.00 HRS
80 $
2,240
07 90 00
Joint Protection
Carpenter, Journeyman
1 $
35.00 HRS
40 $
1,400
08 1433
Doors
Carpenter, Master
1 $
68.00 HRS
2001 $
13,600
08 1433
Doors
Carpenter, Journeyman
1 $
35.00 HRS
40 $
1,400
08 14 33
Doors
Carpenter, Laborer
1 $
28.00 HRS
40 $
1,120
08 52 00
Windows
Carpenter, Master
1 $
68.00 HRS
240 $
16,320
08 52 00
Windows
Carpenter, Journeyman
1 $
35.00 HRS
40 $
1,400
08 52 00
Windows
Carpenter, Laborer
1 $
28.00 HRS
40 $
1,120
09 64 00
Flooring
Carpenter, Master
1 $
68.00 HRS
160 $
10,880
09 64 00
Flooring
Carpenter, Journeyman
1 $
35.00 HRS
1 160 $
5,600
Bid 19-49, Construction - Woolsey Homestead Renovation Rebid Page 1 of 2
Ellingson Contracting UNIT PRICE SCHEDULE 1 10/9/2019
Dlvlslon
Dlvislon Name
Labor Description
N Persons Rate
LOOM
QTV Total
09 64 00
Flooring
Carpenter, Laborer
1 $
28.00
HRS
160 $
4,480
32 00 00
Sitework
Landscaper
2 $
75.60
HRS
80 $
6,048
32 00 00
Sitework
Welder
1 $
75.60
HRS
40 $
3,024
32 00 00
Sitework
Concrete Finisher
3 $
75.60
HRS
120 $
9,072
32 00 00
Sitework
jElectrician
1 $
92.40
HRS
40 $
3,696
32 00 00
Sitework
jPlumber
1 $
92.40
HRS
40 $
3,696
Total Labor
$ 561,065
Bid 19-49, Construction - Woolsey Homestead Renovation Rebid Page 2 of 2
Ellingson Contracting UNIT PRICE SCHEDULE II 10/9/2019
Division
Division Name
Item
Size
QTY UOM
Unit Price
Total
012100
Allowances
Signage
1 LS
$
2,500.00
$
2,500
01 21 00
Allowances
Door, Window & Shutter Hardware
1 LS
$
4,000.00
$
4,000
0241 19
Demolition
30LB Felt
2,160 SF
$
0.17
$
362
0241 19
Demolition
CMU Block
32 SF
$
2.40
$
77
02 41 19
Demolition
Marine Grade Treated Plywood
64 SF
$
2.84
$
182
02 41 19
Demolition
Concrete Footings
1 CY
$
143.70
$
129
0241 19
Demolition
KD, 545, Southern Pine, No 2, Treated
2x8
440 BE
$
0.78
$
342
03 30 00
Concrete
Concrete
9 CY
$
164.63
$
1,449
04 43 00
Masonry
Coursed Rubble Stone
30 TON
$
308.53
$
9,256
04 43 00
Masonry
Coursed Rubble Stone
9 TON
$
308.53
$
2,666.
04 43 00
Masonry
Heartstone
18 SF
$
26.35
$
483
055200
Metals
Handrail
25 LF
$
54.88
$
1,372
06 10 00
Rough Carpentry
River Recovered Select Heart Cypress; Rough Lumber
6x10
297 BF
$
36.07
$
10,712-
0,712061000
061000
Rough Carpentry
River Recovered Select Heart Cypress; Rough Lumber
4x8
502 BE
$
28.25
$
14,170
06 10 00
Rough Carpentry
Douglas Fir, #1 Grade
1x4
71 BE
$
9.45
$
672
06 10 00
Rough Carpentry
Douglas Fir, #1 Grade
2x6
524 BE
$
9.45
$
4,947
06 10 00
Rough Carpentry
Douglas Fir, #1 Grade
2x8
53 BE
$
9.45
$
499
06 1000
Rough Carpentry
KD, S4S, Southern Pine, No 2
2x4
1,467 BE
$
0.66
$
966
06 10 00
Rough Carpentry
KD, 545, Southern Pine, No 2
2x6
282 BE
$
0.66
$
185
06 10 00
Rough Carpentry
KD, S4S, Southern Pine, No 2, Treated
2x8
968 BE
$
0.78
$
753
06 1000
Rough Carpentry
KD, S4S, Southern Pine, No 2, Treated
2x8
364 BE
$
0.78
$
283
061000
Rough Carpentry
KD, S4S, Southern Pine, No 2, Treated
6x6
634 BE
$
2.75
$
1,745
06 10 00
Rough Carpentry
Plywood Sheathing, C -D, Exterior Grade
1/2"
1,478 SF
$
0.78
$
1,155
06 10 00
Rough Carpentry
Plywood Sheathing, 3/4" Advantech
3/4"
656.7 SF
$
1.32
$
868
06 10 00
Rough Carpentry
Fasteners & Hangers
1 LS
$
1,000.00
$
1,000
06 40 13
Finish Carpentry
River Recovered Heart Cypress Vertical Clear; Rough Lumber
4/4 x 7"
1,467 ISE
1 $
17.58
$
25,796
064013
Finish Carpentry
River Recovered Heart Cypress Vertical Clear; Rough Lumber
4x4
107 BF
$
29.94
$
3,194
064013
Finish Carpentry
River Recovered Heart Cypress Vertical Clear; Rough Lumber
4/4 x 3"
48 BE
$
14.72
$
712
06 40 13
Finish Carpentry
River Recovered Heart Cypress Vertical Clear; Rough Lumber
4/4 x 4"
96 BF
$
25.31
$
2,440
06 40 13
Finish Carpentry
River Recovered Heart Cypress Vertical Clear; Rough Lumber
4/4 x 8"
159 BE
$
37.54
$
5,974
06 40 13
Finish Carpentry
River Recovered Heart Cypress Vertical Clear; Rough Lumber
4/4 x 14"
144 BE
$
31.60
$
4,542
,064013
Finish Carpentry
Old Florida Heart Pine
4/4 x 4"
34 BE
$
25.31
$
872
Bid 19-49, Construction - Woolsey Homestead Renovation Rebid Page 1 of 3
Ellingson Contracting UNIT PRICE SCHEDULE 11 10/9/2019
Division
Division Name
Item
Size
QTY UOM
Unit Price
Total•
06 40 13
Finish Carpentry
Old Florida Heart Pine
4x4 x 12"
220 SF
$
25.43
$
5,596
06 40 13
Finish Carpentry
Old Florida Heart Plne
4/4 x 4"
56 BF
$
25.31
$
1,429
06 40 13
Finish Carpentry
Old Florida Heart Pine
4/4 x 4"
50 BF
$
2S.31
$
1,262
06 40 13
Finish Carpentry
Old Florida Heart Pine
4/4 x 4"
6 BF
$
27.07
$
159
064013
Finish Carpentry
Old Florida Heart Pine
4/4 x 8"
23 BF
$
24.75
$
581
06 40 13
Finish Carpentry
Old Florida Heart Pine
4/4 x 10"
15 BF
$
40.55
$
595
06 40 13
Finish Carpentry
Old Florida Heart Pine
5/4 x 4"
6 BF
$
28.42
$
156
06 40 13
Finish Carpentry
Old Florida Heart Pine
5/4 x 10"
18 BF
$
48.39
$
887
06 40 13
Finish Carpentry
Old Florida Heart Pine
5/4 x 12"
22 BF
$
48.35
$
1,064
06 40 13
Finish Carpentry
Old Florida Heart Pine
5/4 x 14"
26 BF
$
36.78
$
944
06 40 13
Finish Carpentry
Old Florida Heart Pine
6/4 x 4"
9 BF
$
35.50
$
312.
06 40 13
Finish Carpentry
Old Florida Heart Pine
6/4 x 6"
10 BF
$
47.92
$
474
064013
Finish Carpentry
Old Florida Heart Pine
2x3
9 BF
$
36.89
$
325
07 32 00
Thermal & Moisture
No 1 Blue Label Grade Western Red Cedar Shingles
11 SQ
$
479.00
$
5,17A-
,173-
073200
073200
Thermal & Moisture
No 1 Blue Label Grade Western Red Cedar Shingles
3 SQ
$
479.00
$
1,449
07 32 00
Thermal & Moisture
Rainscreen Mesh
1,478 5F
$
0.90
$
1,328
07 32 00
Thermal & Moisture
Weather Resistive Barrier - Tyvek
1,478 SF
$
0.16
$
229
07 32 00
Thermal & Moisture
Flashing
440 SF
$
1.20
$
527
07 90 00
Joint Protection
Caulking
550 LF
$
1.20
$
659
08 1433
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
4/4 x 6"
10 BF
$
40.77
$
426
08 14 33
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
5/4 x 4"
5 BF
$
28.42
$
130
08 14 33
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
6/4 x 6"
21 BF
$
47.92
$
1,028
08 1433
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
6/4 x 12"
190 BF
$
41.26
$
7,828
08 1433
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
6/4 x 14"
8 BF
$
41.23
$
317
0814 33
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
2x6
30 BF
$
54.30
$
1,613
08 1433
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
2x8
141 BF
$
37.76
$
5,316
08 14 33
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
2x10
44 BF
$
54.19
$
2,385
08 14 33
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
3x8
26 BF
$
35.10
$
927
08 1433
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
3x8
106 BF
$
50.59
$
5,342
08 1433
Wood Doors, Frames & Shutters
River Recovered Vertical Heart Pine Clear
3x10
33 BF
$
58.02
$
1,915
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
4/4 x 4"
6 BF
$
27.07
$
159
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
5/4 x 4"
18 BF
$
28.42
$
521
08 52 00
lWood Windows
1 River Recovered Vertical Heart Pine Clear
6/4 x 4"
9 BF
$
35.50
$
Jfl
Bid 19-49, Construction - Woolsey Homestead Renovation Rebid Page 2 of 3
Ellingson Contracting UNIT PRICE SCHEDULE II 10/9/2019
Division
Division Name
Item
Size
QTY UOM
Unit Price'
Total
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
6/4 x 6"
50 BF
$
47.92
$
2,372
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
2x8
23 BF
$
37.76
$
886
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
2x8
1 70 BF
$
37.76
$
2,658
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
3x10
44 BF
$
58.02
$
2,553
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
5/4 x 4"
6 BF
$
28.42
$
156
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
6/4 x 4"
7 BF
$
35.50
$
234
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
6/4 x 6"
10 BF
$
47.92
$
474
085200
Wood Windows
River Recovered Vertical Heart Pine Clear
2x8
26 BF
$
37.76
$
997
08 52 00
Wood Windows
River Recovered Vertical Heart Pine Clear
3x8
17 BF
$
50.56
$
834
085200
Windows
1/8" Clear Glass & Glazing
1/8"
66 SF
I $
5.99
$
395
09 64 00
Flooring
Old Florida Heart Pine; Milled Flooring
3-1/4"
139 SF
$
7.65
$
1,061•
09 64 00
Flooring
Old Florida Heart Pine; Milled Flooring
5-1/4"
222 SF
$
9.09
$
2,020
09 64 00
Flooring
Old Florida Heart Pine; Milled Flooring
7"
296 SF
$
12.25
$
3,625
09 64 00
Flooring
River Recovered Heart Pine Vertical Clear; Milled Flooring
3-1/4"
77 SF
$
31.31
$
2,423
09 64 00
Flooring
River Recovered Heart Pine Vertical Clear; Milled Flooring
5-1/4"
125 SF
$
66.63
$
8,330
10 44 16
Specialties
Fire Extinguishers
1 EA
$
179.63
$
180
32 00 00
Sitework
Gravel Base
840 SF
$
4.19
$
3,521
32 00 00
Sitework
Handrail
25 LF
$
59.88
$
1,497
32 00 00
Sitework
Concrete, Base, Reinforement
10 CY
$
179.63
$
1,738
32 00 00
Sitework
Striping
1 IS
$
598.75
$
599
32 00 00
Sitework
Concrete Bumpers
2 EA
$
143.70
$
287
32 00 00
Sitework
ADA Sign
2 EA
$
299.38
$
599
Total Material
$ 193,112
Bid 19-49, Construction - Woolsey Homestead Renovation Rebid Page 3 of 3
DOCUMENT 00 30 00 — BIDDER'S QUALIFICATION STATEMENT:
Contract Name: A Reconstruction of the 1843 Woolsey Farmstead- REBID
Date: September 9. 2019
Bid Number: 19-49, Construction-- Woolsey Homestead Renovation
SUBMITTED TO:
The City of Fayetteville, Arkansas
113 West Mountain Street
Fayetteville, Arkansas 72701
SUBMITTED BY:
Company Ellingson Contracting (JBZ, Inc.)
Name David R. Ellingson
Address 108 E. University Street, Siloam Springs, AR 72761
Principal Office
Siloam Springs, AR
Corporation, partnership, individual, joint
venture, other Corporation (S -Corp)
Arkansas State General Contractor's License Number 0324340320
Tax ID Number 27-3428929
05199811 / 70RH1
DUNS/ Cage Code
NARRATIVE STATEMENT
Provide a written narrative of the methods and techniques proposed for this project. Bidders are
encouraged to use this statement as an opportunity to show reviewers why they believe they arc best
suited for this project by demonstrating, through written lorm, an understanding of the challenges
inherent in this project and how the bidder intends to be key partner in completing a successful project.
EXPERIENCE STATEMENT
Bidder has been engaged as a General Contractor in construction for 13 years and
has performed work of the nature and magnitude of this Contract for 13 years.
Bidder has been in business under its present name for 6 years.
00 30 00 -Bidder Qualifications.doc 00 30 00 — 1 19-39, Woolsey
DOCUMENT 00 30 00 — BIDDER'S QUALIFICATION STATEMENT: (CONTINUED)
2. Bidder now has the following bonded projects under contract: (On a separate sheet,
list project name, owner, name of owner contact, engineer / architect, name of
engineer/architect contact, amount of contract, surety, and estimated completion
date.)
3. Bidder has completed the following (list minimum of 3) contracts consisting of work
similar to that proposed by this Contract: (On a separate sheet, list project name,
owner, name of owner contact, engineer / architect, name of engineer/architect
contact, amount of contract, and date of completion and percentage of the cost of the
Work performed with Bidder's own forces.)
4. Attach resumes of key supervisory personnel who will be directly involved in the
execution of this project. Indicate if they were directly involved on the projects listed
above. If not, be sure that their resumes include experience on similar projects.
5. Has Bidder ever failed to complete any project? If so, state when, where, and why.
6. Bidder normally performs the following work with his own forces:
Concrete, Wood Framing, Wood Trim, Site Improvments, Roofing
7. Construction experience of key individuals in the organization is as follows
(continued on attached sheets if needed):
David R. Ellingson - 13 years of construction experience. Manager.
Lloyd Reimer - 38 years of construction experience. Master Carpenter.
Chris Hobby - 26 years of construction experience. Estimator/Manager.
Dean Decandia - 12 years of construction experience. Carpenter.
00 30 00 -Bidder Qualifications.doc 003000-2 19-49, Woolsey
DOCUMENT 00 30 00 — BIDDER'S QUALIFICATION STATEMENT: (CONTINUED)
8. In the event the Contract is awarded to Bidder, the required surety Bonds will be
furnished by the following surety company and name and address of agent:
Ohio Casualty Insurance Company
175 Berkley Street, Boston, MA 02116
Local Power of Attorney: Bryan Clinkscales - 479-751-9272
Boone -Ritter Insurance, 3906 B. Kelley Ave, Springdale, AR 72762
9. Bidder's Workmen's Compensation Experience Modifier Factor is: .85
FINANCIAL STATEMENT
Bidder possesses adequate financial resources as indicated by the following:
I . Assets and Liabilities: Attach a financial statement, audited if available, including
Bidder's latest balance sheet and income statements showing the following items:
a. Current assets (cash, joint venture accounts, accounts receivable, notes
receivable, accrued income, deposits, materials inventory, and prepaid expenses).
b. Net fixed assets.
c. Other assets.
d. Current liabilities (accounts payable, notes payable, accrued expenses, provision
for income taxes, advances, accrued salaries, and accrued payroll taxes).
c. Other liabilities (capital, capital stock, authorized and outstanding shares par
values, earned surplus, and retained earnings).
f. Name of firm preparing financial statement and date thereof:
00 30 00 -Bidder Qualifications.doc 003000-3 19-49, Woolsey
DOCUMENT 00 30 00 — BIDDER'S QUALIFICATION STATEMENT: (CONTINUED)
If financial statement is not for identical organization named herein, explain relationship and financial
responsibility of the organization furnished.
2. Current Judgments: The following judgements are outstanding against Bidder:
Judgment Creditors
N/A
a.
Where Docketed and Date Amount
S
S
Bidder hereby represents and warrants that all statements set forth herein are true and correct.
Date: October 9th .20 19
(OFFICIAL SEAL)
Name of Organization:
Ellingson Cont (J13Z, Inc.)
By David R. Ellingson
Title President
(If Bidder is a partnership, the partnership name shal I be signed, followed by the signature of at least one
of the partners. If Bidder is a corporation, the corporate name shall be signed, followed by the signature
of a duly -authorized officer and with the corporate seal affixed.)
END OF DOCUMENT 00 30 00
00 30 00 -Bidder Qualifications.doc 003000-4 19-49, Woolsey
Additional Information Attached to Bidder Qualification Statement
City of Fayetteville, Bid Number 19-23
Ellingson Contracting
NARRATIVE STATEMENT
Ellingson Contracting is proud to present our bid proposal for the Woolsey Homestead Renovation. Our
personnel and subcontractors have years of combined historic restoration experience, and we would be excited
to partner with the City of Fayetteville in preserving the history of the Woolsey Homestead.
We have dedicated many man-hours to visiting the site, analyzing the renovation drawings and specific
restoration needs, contacting suppliers and vendors, and completing a detailed quantity take -off of our labor,
material, and equipment to successfully complete this project. We believe that by taking ample time to
understand the project it has allowed us to gain a thorough understanding of the restoration and site needs.
We have identified 3 critical aspects of the project that we think must be considered and accomplished in order
to have a successful project outcome.
Construction Quality Control/ Methods Control
We recognize the delicate nature of the historic fabric of the Woolsey Homestead, and our approach to this
restoration is to only incorporate individuals and subcontractors into our proposal that we deem are highly -
qualified in historic restoration projects. We feel it is essential that one talented construction manager be
intimately familiar with the project details, scheduling, and quality control — and that this individual should be
present on-site from the beginning of the project until its final completion. This consistency in personnel will
ensure consistent execution of the work. Therefore, we are proposing our lead Superintendent and Master
Carpenter, Lloyd Reimer to fill this position. Lloyd is seasoned veteran Superintendent for Ellingson Contracting
that also has decades of custom woodworking experience and knowledge. Lloyd is the ideal candidate to be a
working Superintendent on-site. Additionally, you will notice in our List of Subcontractors, that Ellingson
Contracting is performing nearly 80% of this work with self -perform labor. By self -performing a large portion of
this project, it will allow us to maintain the highest level of quality control.
Documentation / Verification Process
The document and verification process by Ellingson Contracting personnel and other third -party consultants will
be essential to this project. In order to hold successful meetings on-site, process on-site reports, and hold
conference calls as needed, Ellingson Contracting will be providing a fully functional job trailer with work
11 Page
stations and high-speed internet to allow our personnel, third -party consultants, designers, and City Officials a
productive area to work and collaborate.
Project Specific Challenges
The following items are the top 4 project -specific challenges that we believe we will face on this project.
1) Raising the Building Elevation. We believe the single -most challenging aspect of this project will be
raising the existing building to its new proposed elevation. We will accomplish this by selective
exposure of the existing foundation system, a series of temporary shoring beams and dunnage, and
incremental house -lifting jacks.
2) Removal of Structures to be Salvaged. The removal and relocation of the existing bay window addition
will also be technically challenging. We have a plan of temporary shoring and lifting method that will
avoid damage to the structure.
3) Porch Elements. The porch elements will be the centerpiece for welcoming visitors as they come to the
property, and these areas must have a very high level of detail given to creating a product that is period -
authentic. We anticipate this work being labor intensive and time-consuming.
4) Site Improvements / Constraints. We are aware of the ADA path requirements, existing trees and tree
canopy locations, and the existence of other historic buildings on the property. We will provide
protective flagging barriers and a site -orientation to those that are working on the project to ensure the
other existing features of the property are kept in their current state.
With the bid opening for this project being in October, we realize that weather and soggy site conditions over
the winder months will need to be carefully monitored and managed. We will ensure to that the historic site is
not damaged by vehicle or equipment traffic. We have also planned to take steps with temporary tarping and
weather protection to keep excessive moisture (rain/snow) out of the historic structure.
The masonry contractor who we have listed is very familiar with historic restoration projects. He worked with
Mid -Continental Restoration before starting his own company.
The reclaimed wood product that we have included in our bid are from the specified supplier, and meet the
requirements of this project.
We appreciate your consideration for this historic renovation project, and would be glad to talk through the
details of the project in further detail, if needed.
-David R. Ellingson
President, Ellingson Contracting
21 Page
EXPERIENCE STATEMENT
1. See Bid Qualification Document for Information
2. Current Bonded Project
Project Name: Fayetteville Army National Guard Restroom Renovation
Owner: Military Department of Arkansas
Name of Owner Contact: Michael Crowson
Engineer / Architect: Jeffery Todd Singleton / Stuck Associates, PLLC
Name of Engineer/ Architect Contact: Jeffery Todd Singleton / Paul Hoelscher
Amount of Contract: Original Bid $267,000 / Final Contract $276,607.61
Date of Completion: Substantial Completion: March 81h, 2019 (only waiting on retainage payment)
Percent Complete with Bidders Own Forces: Approximately 45%
3. List minimum of 3 projects consisting of similar work.
Walker -Stone House Renovation
Location: 207 W. Center Street, Fayetteville, AR 72701
Building Age: Built circa 1847
Project Name: Renovations to the Historic Walker Stone House
Owner: Fayetteville Advertising and Promotion Commission
Name of Owner Contact: Molly Rawn / Joshua Cheshier
Engineer / Architect: MPE Consulting Engineers / Revival Architecture
Name of Engineer/ Architect Contact: Douglas F. Brown / Aaron Ruby
Amount of Contract: Original Bid $153,912.00 / Final Contract $157,775.60
31 Page
Date of Completion: December 4th, 2018
Percent Complete with Bidders Own Forces. Approximately 40%
Brief Narrative: Ellingson Contracting performed renovations and upgrades to the Historic Walker -Stone
House under a contract with Experience Fayetteville. The project focused on incorporating accessibility
and safety upgrades, while being mindful of the nature of the historic structure. Additionally, period -
style improvements were made to handrails, guardrails, and steps on the property. An original set of
wood doors was also installed into an opening after selective demolition of a non -historic wall was
removed.
Sulphur Springs Old School Complex Historic District (Current City Hall)
Location: 512 S. Black Ave, Sulphur Springs, AR 72768
Building Age: Built circa 1941
Project Name: Sulphur Springs Window Renovations and Door Repair
Owner: City of Sulphur Springs
Name of Owner Contact: Shane Weber
Engineer / Architect: NA / deMx architecture
Name of Engineer / Architect Contact: NA / Tim Maddox & Julie Chambers
Amount of Contract: Original Bid $45,411.00 / Final Contract $44,846.00
Date of Completion: May 111, 2018
Percent Complete with Bidders Own Forces: Approximately 85%
Brief Narrative: Ellingson Contracting contracted with the City of Sulphur Springs to perform exterior
renovations on their current City Administration Building. We restored, rebuilt (and glazed where
needed) 20 exterior divided lite wood windows on the west face of the brick building. We also teamed
up with CKC Cabinets to rebuilt two custom sets of mortise and tendon full divided -lite double -doors on
the west side of the building.
Ellis Building
Location: 208 N. Block Ave, Fayetteville.
Building Age: Built circa 1923
41 Page
Project Name: Ellis Building — Front Historic Door w/ Transom
Owner: Quantum Properties
Name of Owner Contact: Terry & Renee Hunt
Engineer / Architect: NA / deMx architecture
Name of Engineer/ Architect Contact: NA / Julie Chambers
Amount of Contract: $16,035
Date of Completion: December 181h, 2018
Percent Complete with Bidders Own Forces: Approximately 90%
Brief Narrative: Ellingson Contracting has hired to carefully remove an existing stucco and wood -framed
in -fill that had been placed over an existing exterior opening, and then rebuild a custom transom and
custom set of operational divided -lite doors. This transom and set of doors mimicked the original doors
from historic photos. Ellingson Contracting self -performed the majority of the project, except the
portion where CKC Cabinets assembled the custom mortise and tendon door leaves. After completing
our work, the property was able to be placed on the historic register.
Critical Project Experience with Prior Employer:
Old Main Historic Renovations
Location: 459 Campus Drive, Fayetteville, AR 72701
Building Age: Built circa 1875
Project Date: 2005
Owner: University of Arkansas
Name of Owner Contact: James Milner
Engineer / Architect: NA / SCM Architects
Name of Engineer / Architect Contact: NA / John Connell
David Ellingson worked as the Project Engineer with Kinco Constructors, LLC for the renovations of the
Historic Old Main Building on the Campus of the University of Arkansas in Fayetteville, AR. The Old Main
restoration was an intensive multi-year renovation project that involved completely tuck -pointing each
masonry joint on all faces of the building with period appropriate lime based mortar, replacing elevated
51 Page
wood trim cornice, roofing replacement, and repairs to the north and south bell/clock towers. An
addition made to the building during the renovations was incorporating an operational gear -driven clock
in the South Tower. The work performed during this project was governed by strict restoration
guidelines, including: incorporating period -typical materials, distinct quality control methods, and the
need for diligent on-site supervision. David Ellingson was involved in aspects of estimating, material
ordering, and quality control on-site. Reclaimed long -leaf pine material was sourced for this project.
4. See attached resumes of key personnel of Ellingson Contracting employees who will be directly involved
in the execution of project.
-David Ellingson was directly involved in all the projects listed above.
-Lloyd Reimer was directly involved in the Walker -Stone, Sulphur Springs, and Ellis Projects listed above.
Additional Support Employees on project:
-Chris Hobby, Estimator
5. No. Ellingson Contracting has not ever failed to complete a project, nor have any judgments ever been
placed against Ellingson Contracting on a project.
6. See Bid Qualification Document for Information
7. See Bid Qualification Document for Information
61 Page
Experience
Ellingson Contracting I Owner 1 President 12013 - Present
Kinco Constructors I Senior Project Manager 12006 —2013
Education
B.A. Construction Management I John Brown University 1 May2006
Professional Registration
Certified Professional Constructor j American Institute of Constructors
CFESC (Certified Professional in Erosion and Sedimentation Control)
LEED-AP
Relevant Experience and Qualifications
I became familiar with historic restorations very early in my career by being involved as the Project Engineer on
the renovation of the Old Main Building on the university of Arkansas Fayetteville Campus. Over my career, I
have directly managed $90M in commercial construction projects, of which $23M were LEED commercial
construction certified projects. This helped me to be very familiar with waste diversion and re -using resources on
my projects that required extensive work to provide a high-quality end product.
Case Studies
Project Engineer i Project Management
Oki Main Restoration. Building Age: Suitt arca 1875
1 worked as the Project Engineer with Kinco Constructors, LLC for the renovations of the Historic Old Main Building on the
Campus of the University of Arkansas in Fayetteville, AR. The Old Main restoration was an intensive multi-year renovation
project that involved completely tuck -pointing each masonry joint on all faces of the building with period appropriate time -
based mortar, replacing elevated wood trim cornice, roofing replacement, and repairs to the north and south teelticiock towers.
The work performed during this project was governed by strict restoration guidelines, including: incorporating period -typical
materials, distinct quality control methods, and the need for diligent on-site supervision. I was involved in aspects of
estimating, material ordering, and quality control on-site. Reclaimed long -leaf pine material was sourced and used for this
project.
Project Executive i Project Management
The Walker -Stone House. Building Age: Built circa 1847
Ellingson Contracting performed renovations and upgrades to the Historic Walker -Stone House under a contract with
Experience Fayetteville_ The project focused on incorporating accessibility and safety upgrades, while being mindful of the
nature of the historic structure- Additionally, period -style improvements were made to handrails, guardrails, and steps on the
properly. An criginal set of wood doors was also installed into an opening after selective demolition of a non -historic wail was
removed.
Old Main
Fayetteville, AR
Walker -Stone
Fayetteville, AR
A
SUPERINTENDENT--- MASTER CARPENTER
Experience
Ellingson Contracting I Superintendent I September 2015 - Present
Reimer Construction I Owner 11980-2015
Education
Grace Bible College I Omaha Nebraska
Professional Registration
OSHA 10 Cer6ried I December 2017
Relevant Experience and Qualifications
I have extensive residential and commercial construction experience from co -owning a construction company
with my brother for over 35 years in Kansas. I have worked on 3 historic building restoration projects while
employed at Ellingson Contracting. Each restoration project has unique challenges to work through.
Case Studies
Superintendent I Site Management
The Walker -Stone House. Building Age: Built circa 1847
Ellingson Contracting performed renovations and upgrades to the Historic'Nalker-Stone House under a contract with
Experience Fayetteville, The project focused on incorporating accessibility and safety upgrades, while being mindful of the
nature of the historic structure. Additionally, period -style improvements were made to handrails, guardrails, and steps on the
property. An orrginal set of wood doors was also installed into an opening after selective demolition of a non -historic wall was
removed.
Superintendent I Custom Doors & Windows
Sulphur Springs( Admin Building. Building Age` Built circa 1941
Ellingson Contracting contracted with the City of Sulphur Springs to perform exterior renovations on their current City
Administration Building. We restored, rebuilt (and glazed where needed) 20 exterior divided lite wood windows on the west
face of the brick building. We also teamed up with CKC Cabinets to rebuilt two custom sets of mortise and tendon full divided -
lite double -doors on the west side of the building,
Superintendent I Custom Doors and Transom
Ellis Building. Building Age: Built arca 1923
Ellingson Contracting has hired to carefully remove an existing stucco and wood -framed in -fill that had been placed over an
existing exterior opening, and then rebuild a custom transom and custom set of operational divided -lite doors, This transom
and set of doors mimicked the original doors from historic photos. Ellingson Contracfng seif•performed the majority of the
project, except the portion where CKC Cabinets assembled the custom mortise and tendon door leaves, After completing our
work, the property was able to get placed on the historic register.
PO 8 211LC�}ox , ilcam Ill S.rR
Walker -Stone
Fayetteville, AR
Admin Building
Sulphur Springs, AR
Ellis Building
Fayetteville, AR
DOCUMENT 00 43 00 — LIST OF SUBCONTRACTORS
In compliance with the Instructions to Bidders and other Contract Documents, the undersigned submits
the following names of Subcontractors to be used in performing the Work for A Reconstruction of the
1843 Woolsey Farmstead.
Bidder certifies that all Subcontractors listed are eligible to perform the Work.
Subcontractor's Work
Subcontractor's Name Expected Percentage
and Address
or Value
Sitcwork
Self Perform - Ellingson Contracting
7%
Concrete
Self Perform - Ellingson Contracting
4%
Rough Carpentry (Framing)
Self Perform - Ellingson Contracting
9%
Finish Carpentry (Trim)
Self Perform - Ellingson Contracting
16%
Roofing
Self Perform - Ellingson Contracting
7%
Electrician
Hill Electric
<1%
235 W. Main St, Suite 1, Farmington, AR 72730
Mason (designate)
Strong Masonry Constructors, LLC
11%
301 Caroline Drive, Frontenac, KS 66763
Window & Door Fabricator
CKC Cabinets, LLC & Self -Perform
9%
22540 Westwood Drive, Siloam Springs, AR
72761
Lumber supplier
Goodwin Company
30%
106 SW 109th Place, Micanopy, FL 32667
Stone Supplier
Antique Block & Brick - 1609 E. 9th St. Little Rock, AR 72202
6%
Schwartz Stone Company - 18 Eds Ln, Scranton, AR 72863
NOTE: This form must be submitted
inaccordance th the Instructions to Bidders.
184_
Mf , —
Bidder's Signature
END OF DOCUMENT 00 43 00
00 43 00 List of Subcontractors.doe 00 43 00 — 1 1949 Woolsey
PROJECT:
A Restoration of the Historic
Woolsey Farmstead
OWNER:
City of Fayetteville
113 W. Mountain St.
Fayetteville, AR 72701
FROM ARCHITECT:
Revival Architecture, Inc.
301 Main St. Suite 203
N. Little Rock, AR 72114
REVIVAL
ARCHITECTURE
30I Main Street, Suite 203
North Little Rock, AR 72114
501.95I.3316
www.revivalarch.com
CHANGE ORDER
CHANGE ORDER NO: 1
DATE OF ISSUANCE: October 16, 2019
CONTRACT DATE: October 16, 2019
TO CONTRACTOR:
Ellingson Contracting
108 E. University St.
Siloam Springs, AR 72761
This Change Order is not valid until signed by the Architect, Contractor & Owner
DESCRIPTION: The Contract is changed as follows:
1. Provide a credit as follows: Omit the handrail, porch beams & rafters. Omit a backhoe rental and
operator for grading. Omit the historic treatment specialist.
The original Contract Sum was $ 329,299.00
The net change by previously authorized Change Orders $ 0.00
The Contract Sum prior to this Change Order was $ 329,299.00
The Contract Sum will be Decreased by this Change Order in the amount of $ -$S0,200.00
The new Contract Sum including this Change Order will be $ 279,099.00
The Contract Time will be'ReFeased � r,,,,..,...sedUnchanged by 0 days.
The date of Substantial Completion as of the date of this Change Order therefore is: 360 days from the Written
Notice to Proceed (vet to be determined).
ATTACHMENTS:
Revival Architecture, Inc. Ellingson Contracting City of Fayetteville
ARCHITECT (firm name) CONTRACTOR (firm name) OWNER (firm name)
301 Main St, Suite 203
North Little Rock, AR 72114
PO Box 7202
Siloam S rin s AR 72761
BY (signature)
Mr. David Ellineson. Owner
ellingson contracting
Woolsey Renovation Rebid, Bid 19-49
Value Engineering and Cost Reallocation
10/17/2019
Purpose: The purpose of this document is to provide Value Engineering and Cost Reallocation options for the City of Fayetteville. Post bid
descope discovered costs that had not been deducted per Alternate #1. These items can be added into the Alternate #1 total. In addition,
specification section 0135 91 paragraph 3.6.A requires that demolition work be performed by a Historic Treatment Specialist. We are
proposing this work be performed by Ellingson Contracting for a cost reduction.
Value Engineering and Cost Reallocation Summary
Base Bid $ 814,512.00 Original total of Labor and Material with Multiplying Factor
Deductive Alternate #1 $ 400,068.00 Original Deduct
Deductive Alternate #2 $ 58,067.00 Original Deduct
Deductive Alternate #3 $ 27,078.00 Original Deduct
Additions to Deductive Alternate #1 $ 36,520.00 Cost transfers to Deductive Alternate #1 for future work
VE - Remove Historic Treatment Specialist $ 13,680.00 Cost reduction to OMIT Section 0135 91 Paragraph 3.6.A in its entirety
fctntractl/atuewhh Rewsrons .,_ ,.; 279;099ad 90011
m..._� ..
Value Engineering and Cost Reallocation Details
Cope of Work
Amount'' ' Comments „„ ��„•:
Handrail Materials at Loft
$
1,482.00 Additional scope added to Deductive Alternate #1
Handrail Labor at Loft
$
3,266.00 Additional scope added to Deductive Alternate #1
Porch Rafter Materials
$
11,569.00 Additional scope added to Deductive Alternate #1
Porch Beam Materials
$
15,303.00 Additional scope added to Deductive Alternate #1
Backhoe rental and operator for grading
$
4,900.00 Additional scope added to Deductive Alternate #1
Historic Treatment Specialist
$
13,680.00 Scope to be removed and performed by Ellingson Contracting
9 A, ;. _ $
50,200.00..>..,