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HomeMy WebLinkAbout249-19 RESOLUTION113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 Resolution: 249-19 File Number: 2019-0656 FAYETTEVILLE PUBLIC SCHOOLS (MOU): A RESOLUTION TO APPROVE THE ADDITION OF 2.0 FULL TIME EQUIVALENT POSITIONS TO THE POLICE DEPARTMENT, TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE FAYETTEVILLE PUBLIC SCHOOL DISTRICT TO PROVIDE TWO ADDITIONAL SCHOOL RESOURCE OFFICERS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the Fayetteville Police Department has provided school resource officers to the Fayetteville Public School District for approximately twenty years; and WHEREAS, the District has requested that the City add two more school resource officers in addition to the five currently serving in the District with the City receiving reimbursement from the District for most of the costs associated with the increased personnel count. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section 1: That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of 2.0 full time equivalent positions to the Police Department for the purpose of assigning two additional school resource officers to the Fayetteville Public School District. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the Memorandum of Understanding with the Fayetteville Public School District for the assignment of two additional school resource officers to the District. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget Page 1 Printed on 1116119 File Number: 2019-0656 Resolution 249-19 adjustment, a copy of which is attached to this Resolution. PASSED and APPROVED on 11/5/2019 Attest: �.v•. CITy •F Lisa Branson, Deputy Ci15-:texk s• -INS P's QA* - �ON' o Page 2 Printed on 1116119 n City of Fayetteville, Arkansas 113 West Mountain Street Fayetteville, AR 72701 (479) 575-8323 1 ?� Text File -� File Number. 2019-0656 Agenda Date: 11/5/2019 Version: 1 Status: Passed In Control: City Council Meeting File Type: Resolution Agenda Number: C 1 FAYETTEVILLE PUBLIC SCHOOLS (MOU): A RESOLUTION TO APPROVE THE ADDITION OF 2.0 FULL TIME EQUIVALENT POSITIONS TO THE POLICE DEPARTMENT, TO APPROVE A MEMORANDUM OF UNDERSTANDING WITH THE FAYETTEVILLE PUBLIC SCHOOL DISTRICT TO PROVIDE TWO ADDITIONAL SCHOOL RESOURCE OFFICERS, AND TO APPROVE A BUDGET ADJUSTMENT WHEREAS, the Fayetteville Police Department has provided school resource officers to the Fayetteville Public School District for approximately twenty years; and WHEREAS, the District has requested that the City add two more school resource officers in addition to the five currently serving in the District with the City receiving reimbursement from the District for most of the costs associated with the increased personnel count. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF FAYETTEVILLE, ARKANSAS: Section l: That the City Council of the City of Fayetteville, Arkansas hereby approves the addition of 2.0 full time equivalent positions to the Police Department for the purpose of assigning two additional school resource officers to the Fayetteville Public School District. Section 2: That the City Council of the City of Fayetteville, Arkansas hereby authorizes Mayor Jordan to sign the Memorandum of Understanding with the Fayetteville Public School District for the assignment of two additional school resource officers to the District. Section 3: That the City Council of the City of Fayetteville, Arkansas hereby approves a budget adjustment, a copy of which is attached to this Resolution. City of Fayetteville, Arkansas Page I Printed on 111612019 Mike Reynolds Submitted By City of Fayetteville Staff Review Form 2019-0656 Legistar File ID 11/5/2019 City Council Meeting Date - Agenda Item Only N/A for Non -Agenda Item 10/16/2019 Submitted Date Action Recommendation: POLICE (200) Division / Department Staff recommends approval of a memorandum of understanding (MOU) with the Fayetteville Public Schools (FPS) to provide two (2) additional School Resource Officers (SRO) through an expansion of sworn personnel to include one (1) sergeant and one (1) officer position and budget adjustment in the amount of $42,238 to fund the expansion of two (2) Full-time Equivalent (FTE) positions. 1010.200.2900 -various Account Number Project Number Budgeted Item? No Does item have a cost? NA Budget Adjustment Attached? Yes Budget Impact: Current Budget Funds Obligated Current Balance Item Cost Budget Adjustment Remaining Budget General Fund Project Title $ 42,238.00 l $ 42.238.00 V20180321 Purchase Order Number: Previous Ordinance or Resolution # Change Order Number: Approval Date: Original Contract Number: Comments: CITY OF FAYETTEVILLE ARKANSAS MEETING OF NOVEMBER 5, 2019 TO: Mayor and City Council /&44-a FROM: Mike Reynolds, Chief of Police DATE: October 16, 2019 SUBJECT: School Resource Officers Expansion CITY COUNCIL MEMO RECOMMENDATION: Staff recommends approval of a memorandum of understanding (MOU) with the Fayetteville Public Schools (FPS) to provide two (2) additional School Resource Officers (SRO) through an expansion of sworn personnel to include one (1) sergeant and one (1) officer position and budget adjustment in the amount of $42,238 to fund the expansion of two (2) Full- time Equivalent (FTE) positions. BACKGROUND: Fayetteville Police Department (FPD) has provided SROs to FPS for approximately 20 years. In the early 2000s, we provided two (2) SROs to FPS where FPS paid the salaries and FPD paid the benefits. In 2013, we were able to add three (3) SROs assigned to the FPS via a Community Oriented Policing grant with FPD and FPS sharing the proportionate local match requirements based on number of days in the school year. When grant funding ended in 2017, the 5 SROs continued their assignments to FPS with cost sharing arrangements based on 178 days at FPS and 82 days at FPD. Today, FPD maintains 5 SROs assigned to FPS. DISCUSSION: A request for two (2) additional SROs, for a total of seven (7), has been made by FPS for expanded school coverage. Current FPD staffing levels do not allow for additional SROs to be assigned without increasing FTEs. FPD is requesting approval of a sergeant and officer positions to meet the law enforcement presence needs for FPS. As stipulated in the MOU, FPS will reimburse expenses for these two (2) SROs at a rate of $46.99 per hour for straight time and $60.22 per hour for overtime based on days worked at FPS. A sergeant position is necessary to meet the supervisory needs of the SRO Program and be the daily point of contact for FPS Administration. Our tentative implementation timeline for the new SROs is to assign a sergeant to FPS on December 2, 2019 and assign the officer on January 6, 2020; this timeline is contingent on staffing levels. Mailing Address: 113 W. Mountain Street www.fayetteville-ar.gov Fayetteville, AR 72701 BUDGET/STAFF IMPACT: The annualized full cost budgeted expense for these two (2) SRO positions total $196,679 with FPS reimbursing $134,649 resulting in a net annual increase of $62,029. Staff requests approval of a FY2019 budget adjustment in the amount of $42,238 for the expansion of two (2) FTE positions to include salary, benefits, uniforms and equipment. FY2020 expenses will be included in the annual budget process. Attachments: Budget Adjustment Memorandum of Understanding MEMORANDUM OF UNDERSTANDING BETWEEN FAYETTEVILLE PUBLIC SCHOOL DISTRICT AND THE CITY OF FAYETTEVILLE This Memorandum of Understanding (MOU) is entered into on November 1, 2019, between the Fayetteville Public School District and the City of Fayetteville. The Fayetteville Public School District and the City of Fayetteville mutually agree as follows: 1. The City of Fayetteville will provide two (2) full-time police officers (one sergeant and one officer), to carry out duties as outlined in the attached goals and duties. 2. The Fayetteville Public School District will pay the City of Fayetteville at the rate of $46.99 per hour per officer for hours worked at or for the Fayetteville Public School District as outlined in the attached procedures. The City of Fayetteville will pay the difference in cost between the officer and sergeant hourly rate for the sergeant position. 3. The Fayetteville Public School District will pay the City of Fayetteville at the rate of $60.22 per hour for the officer and sergeant covered under this MOU for all after hours worked at or for the Fayetteville Public School District as outlined in the attached procedures. 4. Hourly rates will be reviewed and adjusted annually on or before July I,' to reflect any changes in benefits or pay compensation increases. 5. This MOU will remain in effect from November 1, 2019 to May 31, 2024. 6. This MOU can be terminated by either party with 60 days' notice. 7. This MOU can be revised or modified if both parties are in agreement. 8. The attachment is incorporated by reference and is a part of this MOU. City cJOL Sondra Smith, City ClJrk J .�� �.� �.• CITY .•-p �, . F 0 •� .,2 • q4, �� C S AS .�� MEMORANDUM OF UNDERSTANDING BETWEEN FAYETTEVILLE PUBLIC SCHOOL DISTRICT AND THE CITY OF FAYETTEVILLE ATTACHMENT Goals: 1. The goals of having City of Fayetteville police officers assigned to work in the Fayetteville Public Schools are to provide a safe learning environment and to improve relationships between law enforcement officers and today's youth. Furthermore, the addition of a police sergeant to directly supervise six (6) officers assigned to the Fayetteville Public Schools will provide proper direction and communication between school administrators and the Fayetteville Police Department. 2. The first priority of the officers is the protection of students and staff from negative influences and to assist in the maintenance of order in the school. 3. The second priority is to act as advisors to the school staff in safety matters, violence reduction strategies and legal aspects of the activity of students. 4. The third priority is to provide positive role models to the students and to foster better understanding between the law enforcement community and the students and staff. Sergeant Duties and Responsibilities 1. The SRO sergeant will perform the duties of a school resource officer as needed. 2. The SRO sergeant will be the liaison between FPD and school district administration and he/she will ensure open lines of communication between both organizations. 3. The sergeant assigned to the SRO program will be available both during, and after school hours to assist school district administrators with any issues that may arise. 4. The SRO sergeant will coordinate active investigations between SROs and FPD's Criminal Investigations Division (CID) to ensure follow-up and completeness of investigations. 5. The SRO sergeant will verify accuracy, completion, and neatness of SRO reports. General Duties and Responsibilities: 1. The officers are not school disciplinarians. It is the duty of school administration to direct any school related discipline. 2. The officers, whenever possible, will be available for conferences with students, parents and faculty members to assist them with problems of a law enforcement or crime prevention nature. 3. The officers will be familiar with the community agencies which offer assistance to students and their families, such as mental health clinics, drug treatment centers, etc. 4. When working at the school, the officers will be uniformed and armed at all times. The officers shall take law enforcement action as required. As soon as practical the officers shall make the school administration aware of such action. At the school administrator's request, the officers shall take appropriate law enforcement action against intruders and unwanted visitors on school property. The officers will be available during school hours to assist school personnel on other campuses throughout the district. This will be limited to dealing with situations that are deemed critical by the administration. The officers shall assist in enforcing school rules including monitoring student movements in the halls and parking lots, checking student passes, traffic issues, etc. The officers shall assist the school administration in developing plans and strategies to prevent and/or minimize dangerous situations, which may result from a student's unrest. Should it become necessary to conduct formal police interviews with the students, the officers shall adhere to school board policy, police policy, and legal requirements with regard to such interviews. The officers will serve as the school-based contact for students who are in the juvenile The City of Fayetteville will bill the Fayetteville Public School District monthly for hours worked by each officer. The officers will work 8 hours per day for the 178 days that school is in session. The school administrator will assign hours after consultation with the Chief of Police (or designee). The school district will pay $46.99 per hour per officer (Step H Corporal) for the initial 8 -hour workday and $ 60.22 per hour per officer for overtime hours worked. The Fayetteville Public School District will pay a one-time start-up cost of $16,004.00 per officer for uniforms, ballistic vests, body worn cameras, duty weapon, radio, academy training and field training. After the first year, the Fayetteville Public Schools will pay $600.00 per officer annually for uniform and equipment upkeep. The City of Fayetteville will provide any other benefits and equipment not paid in the Fayetteville Public School District hourly rate necessary for the performance of officer's duties. The Fayetteville Public School District will provide office space for the officers. The Fayetteville Public School District will provide training for the officers on appropriate responses to specific situations involving students with special needs. The officers shall keep a copy of all policy and school reports regarding criminal incidents at the school. The officers will not take part in any school disciplinary actions; they will only accompany the school interviewer if there is a threat of violence, or if drugs or weapons are involved. If the incident is a violation of the law, the officers may assist in determining if law enforcement action is appropriate. The officers will not transport a sick or injured child for medical assistance or provide escort with police vehicles for school personnel. The officers will have a patrol unit to transport students in a situation related to their law enforcement functions (arrest, etc.) The officers may assist the administration in escorting students who are violent or have threatened violence toward school employees from the campus. It shall be the school's responsibility to release the juvenile according to school policy. 10. The officers shall be equipped with a radio that will enable them to have direct contact with the City of Fayetteville. The officers will be responsible for determining the need for additional police presence or assistance on campus and will make such request when needed. Officer Employer: The officers working at the Fayetteville Public School District will remain the employees of the City of Fayetteville and not employees of the Fayetteville Public School District. The City reserves the right to assign appropriately trained uniform police officers to perform these duties; however, the City of Fayetteville and the Fayetteville Public School District will consult and collaborate on the police officers to be assigned and the location of assignment. In the event of a dismissal, reassignment, or in the case of an extended absence of an officer for more than twelve weeks, the City will make all attempts to provide a replacement officer for the position. This replacement could become permanent depending on the length and cause of the officer's absence. 4 City of Fayetteville, Arkansas - Budget Adjustment Form (Legistar) Budget Year Division Adjustment Number /Org2 POLICE (200) 2019 Requestor: W. Newman BUDGET ADJUSTMENT DESCRIPTION / JUSTIFICATION: Establish budget for the 4th quarter of FY2019 for 2 additional SRO positions. RESOLUTION/ORDINANCE COUNCIL DATE: 9/17/2019 LEGISTAR FILE ID#: 2019-0543 LinkRutchnw 10/17/2019 1:17 PM Budget Director Date TYPE: D - (City Council) JOURNAL #: GLDATE: CHKD/POSTED: TOTAL 42,238 42,238 v.20190816 Increase / (Decrease) Proiect.Sub# Account Number Expense Revenue Project Sub.Detl AT Account Name 1010.200.2940-4401.05 - RE Reimbursements - SRO Salary 1010.001.0001-4999.99 - _21,642 20,596 RE Use Fund Balance - Current 1010.200.2940-5102.10 72769 - EX Uniformed Salaries - Uniformed 1010.200.2940-5102.15 360 - EX Uniformed Salaries - Premium (Holiday) 1010.200.2940-5109.03 2,101 - EX Pension - LOPFI Police 1010.200.2940-5302.00 32,008 - EX Uniforms/Personal - Equipment HABudget Adjustments\2019_Budget\City Counci1\1 1-19-2019\2019-0543 BA SRO Positions 1 of 1